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HomeMy WebLinkAboutMINUTES - 03012016 - Comp Min PktCALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 CANDACE ANDERSEN, CHAIR, 2ND DISTRICT MARY N. PIEPHO, VICE CHAIR, 3RD DISTRICT JOHN GIOIA, 1ST DISTRICT KAREN MITCHOFF, 4TH DISTRICT FEDERAL D. GLOVER, 5TH DISTRICT DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. ANNOTATED AGENDA & MINUTES March 1, 2016                  9:00 A.M. Convene and announce adjournment to closed session in Room 101. Closed Session 9:30 a.m. Call to order and opening ceremonies. Inspirational Thought- "The question is whether or not you choose to disturb the world around you, or if you choose to let it go on as if you had never arrived." ~Ann Patchett Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Mary N. Piepho, District III Supervisor; Karen Mitchoff, District IV Supervisor; Federal D. Glover, District V Supervisor Staff Present:David Twa, County Administrator CONSIDER CONSENT ITEMS (Items listed as C.1 through C.98 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   PRESENTATIONS (5 Minutes Each)   PRESENTATION honoring Dr. Henry Clark for His Service on the Contra Costa County Hazardous Materials Commission. (Supervisor Gioia)     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover PR.2 PRESENTATION from the Contra Costa Historical Society to thank the County Supervisors for their support of the archives and highlight future activities planned for 2016. (Scott Saftler, President, Contra Costa Historical Society)        March 1, 2016 Contra Costa County Board of Supervisors Minutes 1   Heard item C.26 as Presentation PR.3: Recognizing Kiara Chatman, Chloe Dichoso and Madeline Zeiger for placing First, Second, and Third in the Contra Costa County “Poetry Out Loud” 2016 Competition.     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover DISCUSSION ITEMS   D. 1 CONSIDER Consent Items previously removed.    Item C.67 regarding approval of a contract with Resource Development Associates, Inc., to provide consultation and technical assistance to the Department with regard to County’s Assertive Community Treatment, for persons with serious mental illness who demonstrate resistance to voluntarily participating in services that have been offered, was removed from the consent calendar to allow for public commentary. The item was relisted to March 8, 2016.   D. 2 PUBLIC COMMENT (3 Minutes/Speaker)    Eli Dominguez, resident of Martinez, spoke on perceived rude treatment of the public at county facilities.   D. 3 CONSIDER accepting actuarial valuation of future annual costs of proposed changes to Other Post-Employment Benefits, changing the County health care medical premium tier structure and subsidy for groups affected by the potential settlement agreement in the Retiree Support Group lawsuit, as provided by the County's actuary in letter of February 17, 2016. (Lisa Driscoll, County Finance Director)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 4 HEARING to consider the proposed formation of Zone 1515 within County Service Area P-6 (Police Services) in the unincorporated area of Walnut Creek for County File #SD07-9167. (Jennifer Cruz, Conservation and Development Department)       Speakers: Eli D., resident of Martinez. CLOSED the hearing; DETERMINED no majority protest exists; and ADOPTED Resolution No. 2016/94 establishing Zone 1515 of County Service Area P-6 subject to voter approval of a special tax to fund police protection services within the zone.     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 5 HEARING to consider adoption of Resolution No. 2016/95 and Ordinance No. 2016-03, authorizing the levy of a special tax for police protection services in Zone 1515 of County Service Area P-6 for Subdivision No. 9167 (County File #SD07-9167) in the unincorporated area of Walnut Creek , and fixing an election on May 3, 2016, to obtain voter approval. (Jennifer Cruz, Conservation and Development Department)       CLOSED the public hearing; ADOPTED Ordinance No. 2016-03; ADOPTED Resolution No. 2016/95, authorizing an March 1, 2016 Contra Costa County Board of Supervisors Minutes 2  CLOSED the public hearing; ADOPTED Ordinance No. 2016-03; ADOPTED Resolution No. 2016/95, authorizing an election in Zone 1515 of County Service Area P-6 to consider approval of Ordinance No. 2016-03; and DIRECTED the County Clerk, Elections Division, to conduct the election required by Government Code Sections 23027 and 53978. This election shall be held on May 3, 2016.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 6 HEARING to consider adoption of Ordinance No. 2016-06, which increases fees for registration of weighting and measuring devices and point-of-sale system inspections, pursuant to California Business and Professions Code Sections 12240 and 13350. (Chad Godoy, Agriculture Commissioner)       Speakers: Eli D., resident of Martinez. CLOSED the public hearing; and ADOPTED Ordinance No. 2016-06 amending Chapter 522-2 of the County Ordinance Code to update the annual device and point-of-sale registration fees to be collected in Contra Costa County and provides for inspections of weighing and measuring devices and point-of-sale systems.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 7 HEARING on proposed implementation of the property tax cost recovery provisions of Revenue and Taxation Code 95.3; CONSIDER adopting report from the Auditor-Controller filed on January 19, 2016, of the 2014/15 fiscal year property tax-related costs, including the proposed charges against each local jurisdiction excepting school entities, and CONSIDER adopting Resolution No. 2016/55 regarding implementation of Revenue and Taxation Code 95.3 for fiscal year 2015/16. (Lisa Driscoll, County Administrator's Office)       CLOSED the public hearing; ADOPTED the report of the Auditor-Controller of the 2014-2015 fiscal year property tax-related costs of the Assessor, Tax Collector, Auditor, and Assessment Appeals Board, including the proposed charges against each local jurisdiction excepting school entities, for the local jurisdiction's proportionate share of such administrative costs; and ADOPTED Resolution No. 2016/55 regarding the implementation of the property tax administrative cost recovery provisions of Revenue and Taxation Code section 95.3 for fiscal year 2015-2016.     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 8 CONSIDER approving and authorizing the County Administrator, or designee, to enter into a memorandum of understanding with the cities of Brentwood and Oakley and the East Contra Costa County Fire Protection District to fund the Knightsen Fire Station and adopt agreed upon recommendations from the Fire and Medical Services Task Force. (David Twa, County Administrator)       Speakers: Eli D., resident of Martinez; Gus Vina, Brentwood City Manager.     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 9 CONSIDER adopting Resolution No. 2016/87, which supersedes Resolution No. 2015/386, regarding compensation and benefits for the County Administrator, County Elected and Appointed Department Heads, Management, Exempt, and Unrepresented employees to reflect changes, as recommended by the County Administrator. (David Twa, County Administrator)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.10 CONSIDER accepting report regarding the mid-year status of the FY 2015/16 County Budget. (Lisa Driscoll, County Finance Director)      March 1, 2016 Contra Costa County Board of Supervisors Minutes 3   AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 11 CONSIDER reports of Board members.    Supervisors Piepho and Glover were present on February 29 2016 at the opening of the connection from Route 160 to Antioch’s Senator John A. Nejedly Bridge.   Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS 1. Agency Negotiators: David Twa and Bruce Heid. Employee Organizations: Contra Costa County Employees’ Assn., Local No. 1; Am. Fed., State, County, & Mun. Empl., Locals 512 and 2700; Calif. Nurses Assn.; Service Empl. Int’l Union, Local1021; District Attorney’s Investigators Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters, Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Service Empl. Int’l Union United Health Care Workers West; Contra Costa County Defenders Assn.; Probation Peace Officers Assn. of Contra Costa County; Contra Costa County Deputy District Attorneys’ Assn.; and Prof. & Tech. Engineers, Local 21, AFL-CIO; Teamsters Local 856. 2. Agency Negotiators: David Twa. Unrepresented Employees: All unrepresented employees. B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 1700 Oak Park Blvd., Pleasant Hill Agency Negotiator: Karen Laws, Principal Real Property Agent Negotiating Parties: Contra Costa County and Pleasant Hill Recreation & Park District Under negotiation: Price and payment terms    There were no reports out of Closed Session.   ADJOURN IN MEMORY OF Pittsburg Police Officer Donnie Pearman, Richmond Police Officer Gus Vegas, and East Bay Arts Advocate Robert R. Rezak     Adjourned today's meeting at 12:35 p.m.   CONSENT ITEMS   Road and Transportation   C. 1 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with AECOM in an amount not to exceed $250,000 to provide on-call civil engineering services for the period March 1, 2016 through March 1, 2019, Countywide. (100% Various Funds)    March 1, 2016 Contra Costa County Board of Supervisors Minutes 4     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 2 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Drake Haglan & Associates, Inc., in an amount not to exceed $250,000 to provide on-call civil engineering services for the period March 1, 2016 through March 1, 2019, Countywide. (100% Various Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 3 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Mark Thomas & Associates, Inc., in an amount not to exceed $250,000 to provide on-call civil engineering services for the period March 1, 2016 through March 1, 2019, Countywide. (100% Various Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 4 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Wood Rodgers in an amount not to exceed $250,000 to provide on-call civil engineering services for the period March 1, 2016 through March 1, 2019, Countywide. (100% Various Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 5 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with BSK Associates in an amount not to exceed $250,000 to provide on-call geotechnical engineering services for the period March 1, 2016 through March 1, 2019, Countywide. (100% Various Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 6 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Cal Engineering & Geology, Inc., in an amount not to exceed $250,000 to provide on-call geotechnical engineering services for the period March 1, 2016 through March 1, 2019, Countywide. (100% Various Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 7 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with ENGEO Inc., in an amount not to exceed $250,000 to provide on-call geotechnical engineering services for the period March 1, 2016 through March 1, 2019, Countywide. (100% Various Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 8 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Geocon Consultants, Inc., in an amount not to exceed $250,000 to provide on-call geotechnical engineering services for the period March 1, 2016 through March 1, 2019, Countywide. (100% Various Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 9 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with    March 1, 2016 Contra Costa County Board of Supervisors Minutes 5 C. 9 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Hultgren-Tillis Engineers in an amount not to exceed $250,000 to provide on-call geotechnical engineering services for the period March 1, 2016 through March 1, 2019, Countywide. (100% Various Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 10 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Biggs Cardosa Associates, Inc., in an amount not to exceed $250,000 to provide on-call structural engineering services for the period March 1, 2016 through March 1, 2019, Countywide. (100% Various Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 11 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with CH2M HILL Engineering Services, Inc., in an amount not to exceed $250,000 to provide on-call structural engineering services for the period March 1, 2016 through March 1, 2019, Countywide. (100% Various Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 12 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Drake Haglan & Associates, Inc., in an amount not to exceed $250,000 to provide on-call structural engineering services for the period March 1, 2016 through March 1, 2019, Countywide. (100% Various Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 13 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Mark Thomas & Company, Inc., in an amount not to exceed $250,000 to provide on-call structural engineering services for the period March 1, 2016 through March 1, 2019, Countywide. (100% Various Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 14 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Quincy Engineering, Inc., in an amount not to exceed $250,000 to provide on-call structural engineering services for the period March 1, 2016 through March 1, 2019, Countywide. (100% Various Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 15 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Hanna Engineering, Inc., (dba The Hanna Group), effective August 3, 2015, to increase the payment limit by $25,000 to a new payment limit of $225,000 and amend the payment provisions with no change to original term, for construction management services for the Alhambra Valley Road Safety Improvements Project, Martinez area. (44% Federal Highway Safety Improvement Program, 38% Federal High Risk Rural Road Program, and 18% Local Road Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor March 1, 2016 Contra Costa County Board of Supervisors Minutes 6  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 16 ADOPT Traffic Resolution No. 2016/4436 to prohibit parking between 8:30 a.m. and 9:30 a.m., and 2:30 p.m. and 3:30 p.m. on school days, within the Alamo Crest subdivision, which includes Golden Grass Drive, Golden Grass Court and Treetop Terrace Court, as recommended by the Public Works Director, Alamo area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Engineering Services   C. 17 ADOPT Resolution No. 2016/98 accepting completion of warranty period for the Road Improvement Agreement and release of cash deposit for faithful performance, Road Agreement RA04-01172, for a project developed by Windemere BLC Land Company, LLC, as recommended by the Public Works Director, San Ramon (Dougherty Valley) area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 18 ADOPT Resolution No. 2016/99 approving the Parcel Map and Subdivision Agreement for minor subdivision MS13-00006, for a project being developed by Kevin Degnan, as recommended by the Public Works Director, Alamo area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 19 ADOPT Resolution No. 2016/100 approving the Final Map and Subdivision Agreement for subdivision SD14-09376, for a project being developed by MOMO Development, LLC, as recommended by the Public Works Director, Walnut Creek area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Special Districts & County Airports   C. 20 APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control & Water Conservation District, or designee, to execute an Interagency Agreement, including modified indemnification, with the Regents of the University of California, in the amount of $125,000 to perform a study of Grayson Creek and the larger Walnut Creek Watershed to help implement the Flood Control Districts 50-Year Plan for the period beginning January 1, 2016 through November 30, 2017, in the Walnut Creek Watershed area. (100% Flood Control Zone 3B funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 21 APPROVE and ACCEPT, on behalf of the Contra Costa County Flood Control and Water Conservation District, two Grant Deeds from the East Bay Regional Park District, and take related actions under the California Environmental Quality Act, to acquire access easements in the Rheem Creek area of Richmond, as recommended by the Public Works Director. (100% Flood Control)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor March 1, 2016 Contra Costa County Board of Supervisors Minutes 7  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 22 APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with William Crouse for a Large T-hangar at Buchanan Field Airport effective March 1, 2016 in the monthly amount of $748.23. (100% Airport Enterprise Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 23 AUTHORIZE the Director of Airports, or designee, to negotiate and execute a monthly rental agreement between the County, as landlord, and Delux Public Charter, LLC, dba JetSuiteX, as the tenant, for the property located at 181 John Glenn Drive, commonly referred to as the Terminal Building, on the east side of Buchanan Field Airport. (100% Airport Enterprise Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Claims, Collections & Litigation   C. 24 AUTHORIZE payment to HiTech in the amount of $154,283.07 incurred in connection with property damage involving a Rodeo-Hercules Fire Protection District fire engine on March 15, 2015, as recommended by the Risk Manager. (100% General Liability Self-Insurance Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 25 RECEIVE public report of litigation settlement agreements that became final during the period of December 15, 2015 through January 31, 2016.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 26 DENY claims filed by Karla Fratus, Luis Granados, Kameron Johnson, Michael Landy, and Leonard Nicholls.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Statutory Actions   C. 27 ACCEPT Board members' meeting reports for January 2016.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Honors & Proclamations   C. 28 ADOPT Resolution No. 2016/108 honoring Dr. Henry Clark for His Service on the Contra Costa County Hazardous Materials Commission, as recommended by Supervisor Gioia.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor March 1, 2016 Contra Costa County Board of Supervisors Minutes 8  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 29 ADOPT Resolution No. 2016/92 to recognize the winners of the Contra Costa County "Poetry Out Loud" 2016 Competition, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appointments & Resignations   C. 30 APPOINT George Carter to the Community #4 seat on the Advisory Council on Equal Employment Opportunity, as recommended by the Hiring Outreach Oversight Committee.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 31 RE-APPOINT Mike Bruno of Sterling Aviation as the Contra Costa Airports Business Association representative to the Aviation Advisory Committee, as recommended by the Buchanan Field Airport Fixed Base Operators. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 32 APPOINT Doug Leich to the Faith Community Representative seat on the Contra Costa Council on Homelessness, as recommended by the Health Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Intergovernmental Relations   C. 33 APPROVE and AUTHORIZE the Conservation and Development Director, as fiscal agent for a portion of the East Bay Regional Park District Measure WW Local Grant funds, to execute a Joint Use Agreement in an amount not to exceed $600,000 with Byron Union School District (BUSD) to develop the BUSD Family Playground at 1401 Byron Highway in Byron; and ADOPT related findings under the California Environmental Quality Act, as recommended by the Conservation and Development Director. (100% East Bay Regional Park District Measure WW Local Grant Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 34 ADOPT a "Support" position on AB 1665 (Bonilla), Transactions and use taxes: County of Alameda, County of Contra Costa, and Contra Costa Transportation Authority , a bill to shift the authority from the County to the Contra Costa Transportation Authority (“CCTA”) to place a special tax measure on the ballot for the purpose of asking the County’s voters to approve a transactions and use tax for the support of countywide transportation programs, as recommended by the Legislation Committee.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Personnel Actions   March 1, 2016 Contra Costa County Board of Supervisors Minutes 9 C. 35 ADOPT Position Adjustment Resolution No. 21831 add one Account Clerk – Advanced Level (represented) position and cancel one Collection Enforcement Officer II (represented) position in the Health Services Department. (Cost savings)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 36 ADOPT Position Adjustment Resolution No. 21830 to reallocate the salaries of the following unrepresented classifications: CCRMC Chief Executive Officer, Medical Director, Chief Nursing Officer, and Chief Medical Officer. (Cost neutral)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 37 ADOPT Position Adjustment Resolution No. 21832 to add two Health Services Clinical Systems Analyst I positions (represented) and cancel two vacant Health Services Systems Analyst II positions (represented) in the Health Services Department. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 38 ADOPT Position Adjustment Resolution No. 21829 to reallocate the salary of the EHS Chief Financial Officer - Exempt classification. (45% State, 45% Federal, 10% County)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 39 ADOPT Resolution No. 2016/110 reallocating the exempt classifications of Chief Assistant County Administrator and County Finance Director on the Salary Schedule; ADD a position of Chief Assistant County Administrator and CANCEL a Senior Management Analyst effective March 1, 2016; APPOINT Allison Picard and Eric Angstadt to the position of Chief Assistant County Administrator effective April 1, 2016 and May 2, 2016 respectively. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 40 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept California Governor's Office of Emergency Services, Elder Abuse Program grant funding in an amount not to exceed $400,000 to expand the multidisciplinary community response to elder and dependent adult abuse for the period July 1, 2016 through June 30, 2018. (20% In-kind match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 41 APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a contract with the California Department of Food and Agriculture for pay the County an amount not to exceed $766,211, to provide pest detection services for the period July 1, 2015 through June 30, 2016. (No County match)        March 1, 2016 Contra Costa County Board of Supervisors Minutes 10  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 42 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept the California Governor's Office of Emergency Services, Unserved/Underserved Victim Advocacy and Outreach Program grant funding in an amount not to exceed $175,000 to identify underserved socially isolated populations, fund awareness, and improve knowledge about accessing local services available to crime victims, for the period April 1, 2016 through March 31, 2017. (20% In kind match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 43 ADOPT Resolution No. 2016/88 to approve and authorize the Employment and Human Services Director, or designee, to execute a contract with the California Department of Aging, to pay the County an amount not to exceed $29,688 for Supplemental Nutrition Assistance Program-Education services for the period October 1. 2015 through September 30, 2016. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 44 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Little Angels Country Day School, LLC, to pay the County an amount not to exceed $39,000 to provide food services to the childcare program at Little Angels Country Day School, for the period February 1 through December 31, 2016. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 45 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with California Department of Community Services and Development, including modified indemnification language, to extend the term to through June 30, 2016 and increase the payment limit by $49,368 to a new payment limit of $152,541 to provide for Department of Energy Weatherization Assistance Program/Low-Income Home Energy Assistance. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 46 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Family Support Services of the Bay Area, effective February 1, 2016, to extend the term from March 31, 2016 through June 30, 2016 and increase the payment limit by $37,500 to a new payment limit of $150,000 to provide continued respite services to foster parents and relative caregivers through the Heritage Project. (30% County, 70% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 47 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with Baker & Taylor in an amount not to exceed $252,979 for book leasing services for the Contra Costa County Library, for the period January 1 through December 31, 2016. (100% Library Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor March 1, 2016 Contra Costa County Board of Supervisors Minutes 11  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 48 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Garland/DBS, Inc., effective March 1, 2016, to increase the payment limit by $3,500,000 to a new payment limit of $6,500,000, with no change to the original term of June 1, 2015 through May 31, 2018, to provide roofing repair services, Countywide. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 49 APPROVE and AUTHORIZE the County Risk Manager to execute a contract with Bold, Polisner, Maddow, Nelson & Judson for legal services for the period January 1 through December 31, 2016, in accordance with a specified fee schedule. (100% Self-Insurance Internal Service Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 50 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Cesar M. Calderon in an amount not to exceed $108,000 to provide consulting and technical assistance to the Materials Management Unit at Contra Costa Regional Medical and Health Centers, for the period February 16, 2016 through February 15, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 51 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a construction contract with Cornerstone Detention Products, Inc., in the amount of $5,497,000 for the Security Renovations of West County Detention Facility, 5555 Giant Highway, Richmond Project (52% AB109, 26% General Fund – Facilities Life-Cycle Improvement Program Funds, and 22% General Fund – Plant Acquisition)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 52 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Telecare Corporation, effective January 15, 2016, to modify the payment provisions to allow for additional gero-psychiatric and subacute mental health care services to severely and persistently mentally ill clients in the Villa Flex unit, with no change to the payment limit of $1,352,909 and original term of July 1, 2015 through June 30, 2016, and no increase in the automatic extension amount of $676,455 through December 31, 2016. (76% Mental Health Realignment and 24% Hospital Utilization Review)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 53 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with STAND! For Families Free of Violence, a Non-Profit Corporation, effective March 1, 2016, to decrease the payment limit by $133,616 to a new payment limit of $373,913 to provide Phase II Lethality Assessment Program Implementation for Domestic Violence Homicide Prevention for the period December 5, 2014 through September 30, 2016. (100% Federal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 54 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with    March 1, 2016 Contra Costa County Board of Supervisors Minutes 12 C. 54 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Prism Services Group, LLC, in an amount not to exceed $110,000 to provide a hosted solution to automate certain health plan provider network operations and related services for the period November 1, 2015, through October 31, 2018. (100% Contra Costa Health Plan Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 55 APPROVE clarification of Board action of January 12, 2016 (C.25), which authorized a contract amendment with Environmental Science Associates, Inc., regarding services related to the preparation of an Environmental Impact Report (EIR), to correctly state that the payment limit was increased by $140,000 to a new payment limit of $271,605, as recommended by the Conservation and Development Director. (100% Land Use Permit fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 56 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with NMRR, Inc. (dba Brightstar Healthcare), effective February 1, 2016, to extend the term from August 31, 2016 through September 30, 2016 and increase the payment limit by $88,994 to a new payment limit of $183,324, to provide additional temporary nursing care. (100% County General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 57 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Alhambra Electric in an amount not to exceed $2,000,000 for electrical maintenance and repair, for the period February 1, 2016 through January 31, 2019, Countywide. (100% General Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 58 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Metropolitan Van and Storage, Inc., in an amount not to exceed $200,000 to provide moving services and office furniture installation at 625 Court Street, Martinez, for the period February 1, 2016 through January 31, 2017. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 59 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Charles Kopp, Inc., (dba Continental Electric), in an amount not to exceed $3,000,000 for electrical maintenance and repair, for the period of February 1, 2016 through January 31, 2019, Countywide. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 60 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Public Works Director, a purchase order with Lehr Auto Electric, Inc., in an amount not to exceed $250,000 for emergency services vehicle parts and accessories, for the period February 1, 2016 through January 31, 2017, Countywide. (100% Fleet Internal Service Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover March 1, 2016 Contra Costa County Board of Supervisors Minutes 13 C. 61 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Employment and Human Services Director, a purchase order with OmniPro, Inc., of San Francisco in an amount not to exceed $856,113, to purchase 600 personal computers over the period February 1 through June 30, 2016. (10% County; 45% State; 45% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 62 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Firm Revenue Cycle Management Services, Inc., in an amount not to exceed $120,000 to provide billing services to process out-of-state Medicaid and commercial medical insurance claims, for the period February 1, 2016 through January 31, 2017. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 63 APPROVE and AUTHORIZE the Auditor Controller to pay Walnut Creek Yellow Cab the amount of $1,842.87 for services rendered during the period June 4, 2013 through September 21, 2015 that were formerly paid under a Purchase Order, as recommended by the Health Services Director. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 64 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Henry Schein Dental, Inc., in the amount of $350,000 for dental supplies, equipment and repairs at Contra Costa Regional Medical and Health Centers for the period January 1, 2016 through December 31, 2018. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 65 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Alcon Laboratories, Inc., in the amount of $500,000 for instruments, sutures and supplies at the Contra Costa Regional Medical Center, for the period January 1, 2016 through December 31, 2019. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 66 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to apply for and accept a grant from the California Office of Traffic Safety in an initial amount of $323,726 for the Sheriff's Forensic Services Unit replacement of breath alcohol instruments beginning October 1, 2016 to the end of the grant period. (100% State)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 67 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Resource Development Associates, Inc., in an amount not to exceed $400,000 to provide consultation and technical assistance to the Department with regard to County’s Assertive Community Treatment, for persons with serious mental illness who demonstrate resistance to voluntarily participating in services that have been offered, for the period November 16, 2015 through June 30, 2019. (100% State Mental Health Services Act)        March 1, 2016 Contra Costa County Board of Supervisors Minutes 14  Speakers: Douglas Dunn, Mental Health Commission, Consolidated Planning Advisory Workgroup (handout attached); Susan Norwick Horrocks, resident of Orinda ; Eli D., resident of Martinez. RELISTED to March 8, 2016.   C. 68 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order amendment with Philips Healthcare, Inc., to increase the payment limit by $3,785 to a new payment limit of $277,726 for patient monitors and installation for the Intermittent Care Unit and Critical Care Unit at the Contra Costa Regional Medical Center, with no change in the term of May 1, 2015 through April 30, 2016. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 69 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order amendment with Philips Healthcare, Inc., to increase the payment limit by $19,798 to a new payment limit of $184,400 for patient monitors and installation for the Telemetry Unit at the Contra Costa Regional Medical Center, with no change in the term of May 1, 2015 through April 30, 2016. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 70 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute contract amendment with Cross Country Staffing, Inc. (dba medical Staffing Network), effective November 1, 2015, to modify the rate sheet to include hourly rates for X-Ray Tech and Registered Nurse Specialty services with no change in the payment limit of $8,000,000, at Contra Costa Regional Medical and Health Centers, and no change in the original term July 1, 2015 through June 30, 2016. (100% Hospital Enterprise Fund I)       RELISTED to a future date uncertain.   C. 71 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with McKesson Health Solutions, LLC, in the amount of $332,000 for InterQual software maintenance for Contra Costa Health Plan and Contra Costa Regional Medical Center systems for the period January 22, 2016 through January 21, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 72 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Contra Costa ARC in an amount not to exceed $180,000 to provide mental health services to recipients of the CalWORKs Program and their children, including socialization therapy groups and infant-parent therapy sessions, for the period January 1 through December 31, 2016. (100% State)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 73 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Adolescent Treatment Centers, Inc. (dba Thunder Road), in an amount not to exceed $179,419 to provide mental health services for seriously emotionally disturbed dually-diagnosed adolescents at its Thunder Road Facility for the period January 1 through June 30, 2016, with a six-month automatic extension through December 31, 2016 in an amount not to exceed $179,419. (50% Federal; 50% State)        March 1, 2016 Contra Costa County Board of Supervisors Minutes 15  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 74 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Anka Behavioral Health, Inc.,, effective March 1, 2016, to increase the payment limit by $60,000 to a new payment limit of $1,177,822 to provide additional mental health outreach services for the homeless mentally ill, with no change in the original term of July 1, 2015 through June 30, 2016, and no change in the automatic extension amount of $558,911, through December 31, 2016. (40% Mental Health Realignment, 48% Substance Abuse and Mental Health Services Administration, and 12% Project for Assistance in Transition from Homelessness Grant)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 75 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Portia Bell Hume Behavioral Health and Training Center in an amount not to exceed $672,600 to provide comprehensive case management services to adults suffering from severe mental illness, for the period from March 1 through June 30, 2016. (50% Federal, 50% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 76 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay Yovino-Young, Inc., the amount of $18,726.50 for the provision of expert real estate appraisal services, as recommended by the County Risk Manager. (100% Self-Insurance Internal Service Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 77 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a blanket purchase order with National Food Group, Inc., in an amount to not exceed $250,000 to provide frozen/dry food and related items as needed for the West County, Martinez and Marsh Creek detention facilities for the period December 1, 2015 through November 30, 2016. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 78 APPROVE and AUTHORIZE the Chief Information Officer (Department of Information Technology), or designee, to increase the payment limit under the IBM Agreement for Software Maintenance by $70,000 to a new payment limit of $270,000 for maintenance and support of County mainframe computer software, with no change in the term of July 1, 2015 through June 30, 2016. (100% Department User fees)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 79 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order amendment with Hammons Supply Company, to increase the payment limit by $55,000 to a new payment limit of $154,999 for miscellaneous janitorial supplies used in the County's detention facilities. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other Actions   March 1, 2016 Contra Costa County Board of Supervisors Minutes 16 C. 80 ACCEPT the January 2016 update of the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Department Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 81 APPROVE Appendix A, the list of reporting officials, to the Conflict of Interest Code for the Mt. View Sanitary District, as amended, as recommended by the County Counsel.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 82 AUTHORIZE relief of cash shortage in the Treasurer-Tax Collector's Office in the amount of $1,337.00. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 83 APPROVE the list of providers recommended by the Contra Costa Health Plan's Peer Review and Credentialing Committee on January 14, 2016, and by the Health Services Director, as required by the State Departments of Health Care Services, the Managed Health Care, and the Centers for Medicare and Medicaid Services.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 84 APPROVE the medical staff appointments and reappointments, privileges, advancement, and voluntary resignations as recommend by the Medical Staff Executive Committee, at their January 6, 2016 meeting, and by the Health Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 85 ACCEPT 2015 Annual Report from the Hazardous Materials Commission, as recommended by the Health Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 86 ADOPT Resolution No. 2016/102 conditionally providing for the issuance of revenue bonds in an aggregate amount not to exceed $80 million to finance the Twenty One and Twenty Three Nevin Apartments, Richmond Multifamily Residential Rental Housing Development, and approving related actions, as recommended by the Conservation and Development Director. (100% Special Revenue funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 87 AUTHORIZE the Chair of the Board of Supervisors to sign the Certification Statement for the California Children's Services Program as required by the State of California and recommended by the Health Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 88 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay Kiara Chatman a stipend    March 1, 2016 Contra Costa County Board of Supervisors Minutes 17 C. 88 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay Kiara Chatman a stipend in the amount of $150 for expenses related to representing Contra Costa County at the Statewide Poetry Out Loud competition in Sacramento as required by the Poetry Out Loud grant from the State of California, as recommended by the County Administrator. (100% State)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 89 REFER to the Finance Committee a review of a request from the Rodeo Hercules Fire Protection District for a portion of the County allocation of Proposition 172 sales tax revenue, as recommended by the County Administrator.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 90 REFER to the Finance Committee review of a grant application to the California Board of State and Community Corrections for the "Pay for Success" program submitted by Impact Justice, in the name of Contra Costa County, and determine whether to formally support the application as submitted, as recommended by the County Administrator.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 91 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute an agreement with the U.S. Department of the Navy, to allow the Sheriff's Office to use the streets, buildings and structures within the Administration Area of the former Naval Weapons Station Seal Detachment Concord, to conduct public safety training for the period December 16, 2015 through December 15, 2016. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 92 CONTINUE the emergency action originally taken by the Board of Supervisors on November 16, 1999 regarding the issue of homelessness in Contra Costa County, as recommended by the Health Services Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 93 ACCEPT the 2015 Annual Report from the Arts & Culture Commission of Contra Costa County, as recommended by the County Administrator.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 94 RECEIVE the 2015 Annual Report submitted by the Finance Committee, as recommended by the Finance Committee.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 95 APPROVE and AUTHORIZE the allocations of $2,936,605 in Community Development Block    March 1, 2016 Contra Costa County Board of Supervisors Minutes 18 C. 95 APPROVE and AUTHORIZE the allocations of $2,936,605 in Community Development Block Grant funds; and $2,267,098 in HOME Investment Partnerships Act funds to support the construction of 180 units in 4 affordable multi-family housing projects located in El Cerrito, North Richmond, Pittsburg and Walnut Creek; and the rehabilitation of 153 units in 3 projects in Bay Point and Concord, as recommended by the Affordable Housing Finance Committee. (100% Federal funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 96 ADOPT Resolution No. 2016/89 conditionally providing for the issuance of revenue bonds in an aggregate amount not to exceed $21 million to finance the Hana Gardens, El Cerrito Multifamily Residential Rental Housing Development and approving related actions, as recommended by the Conservation and Development Director. (100% Special Revenue funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 97 ACCEPT the 2015 Annual Report from the Economic Opportunity Council Advisory Board for the period January 1, 2015 through December 31, 2015, as recommended by the Employment and Human Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 98 ACCEPT quarterly report of the Post Retirement Health Benefits Trust Agreement Advisory Body, as recommended by the Post Retirement Health Benefits Trust Agreement Advisory Body.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Mary N. Piepho, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. March 1, 2016 Contra Costa County Board of Supervisors Minutes 19 Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 651 Pine Street, Martinez, California. Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page: www.co.contra-costa.ca.us STANDING COMMITTEES The Airport Committee (Supervisors Karen Mitchoff and Mary N. Piepho) meets quarterly on the fourth Monday of the month at 12:30 p.m. at Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors Candace Andersen and Federal D. Glover) meets on the first Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Finance Committee (Supervisors Federal D. Glover and John Gioia) meets on the second Monday of the month at 1:30 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors John Gioia and Federal Glover) To be determined The Internal Operations Committee (Supervisors Candace Andersen and Karen Mitchoff) meets on the second Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Legislation Committee (Supervisors Karen Mitchoff and Mary N. Piepho) meets on the first Thursday of the month at 11:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Public Protection Committee (Supervisors John Gioia and Federal D. Glover) meets on the second Monday of the month at 11:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Candace Andersen and Mary N. Piepho) meets on the first Thursday of the month at 1:30 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. Airports Committee See above Family & Human Services Committee See above Finance Committee See above Hiring Outreach Oversight Committee See above Internal Operations Committee See above Legislation Committee See above Public Protection Committee See above Transportation, Water & Infrastructure Committee See above March 1, 2016 Contra Costa County Board of Supervisors Minutes 20 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program March 1, 2016 Contra Costa County Board of Supervisors Minutes 21 EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal March 1, 2016 Contra Costa County Board of Supervisors Minutes 22 RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee March 1, 2016 Contra Costa County Board of Supervisors Minutes 23 RECOMMENDATION(S): PRESENTATION from the Contra Costa Historical Society to personally thank the County Supervisors for their financial support of the archives through County funds and their monthly newsletters. (Scott Saftler, President, Contra Costa Historical Society) FISCAL IMPACT: None BACKGROUND: Historical Society presentation. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lauri Byers (925) 957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: PR.2 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:March 1, 2016 Contra Costa County Subject:Presentation by Contra Costa Historical Society updating BOS on current status March 1, 2016 Contra Costa County Board of Supervisors Minutes 24 CLERK'S ADDENDUM Heard item C.26 as Presentation PR.3: Recognizing Kiara Chatman, Chloe Dichoso and Madeline Zeiger for placing First, Second, and Third in the Contra Costa County “Poetry Out Loud” 2016 Competition. March 1, 2016 Contra Costa County Board of Supervisors Minutes 25 RECOMMENDATION(S): ACCEPT actuarial valuation of future annual costs of proposed changes to Other Post-Employment Benefits, changing the County health care medical premium tier structure and subsidy for groups affected by the potential settlement agreement in Retiree Support Group of Contra Costa County v. Contra Costa County, as provided by the County's actuary in letter of February 17, 2016. FISCAL IMPACT: As shown in the valuation, the result of the health plan changes described herein, if implemented for all current retirees affected by the potential Retiree Support Group settlement agreement I (from affected bargaining groups SEIU Local 1021, AFSCME Local 2700, Western Council of Engineers, AFSCME Local 512, CCC Defenders Association, CCC Deputy District Attorneys, Probation Peach Officers of CCC, Employees' Association Local 1, IFPTE/AFL-CIO Local 21 and Management Classified & Exempt) and future retirees from those groups will create a $1.4 million increase in the Annual Required Contribution, a $346,000 increase in the Normal Cost, and a $13.2 million increase in the total Actuarial Accrued Liability. BACKGROUND: Government Code, Section 7507 requires with regard to local legislative boards, that the future costs of changes in retirement benefits or other post-employment benefits as determined by the actuary, shall be made public at a public meeting at least two weeks prior to the adoption of any changes in public retirement plan benefits or other post-employment benefits. The February 17, 2016 report from the County's actuary is attached. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director, 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ann Elliott, Employee Benefits Manager D. 3 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:Government Code 7507 Compliance - Other Post Employment Benefits - Proposed Changes for Specific Retirees March 1, 2016 Contra Costa County Board of Supervisors Minutes 26 BACKGROUND: (CONT'D) > Currently, for eligible retirees from the following bargaining units (SEIU Local 1021, AFSCME Local 2700, Western Council of Engineers, AFSCME Local 512, CCC Defenders Association, CCC Deputy District Attorneys, Probation Peace Officers, Employees’ Association Local 1, IFPTE/AFL-CIO Local 21 and Management Classified & Exempt), the County subsidizes a portion of the monthly premium up to a specified fixed monthly premium cap. The maximum cap varies depending on the medical plan elected and has not changed since 2011. The attached report contains a summary of the current plan provisions that were valued in the January 1, 2014 actuarial valuation for the affected bargaining groups along with the subsidy caps for each medical plan option. On March 15, 2016, the Board of Supervisors may consider and may take formal action with respect to proposed changes in health care benefits for the groups of current retirees who are eligible for health care coverage and affected by the potential settlement agreement in Retiree Support Group of Contra Costa County v. Contra Costa County, CV 12-00944, a legal challenge to the County’s health care changes for retirees. The proposed changes for this group are as follows: Effective January 1, 2017, the medical premium tier structure will change from two tiers (Retiree Only, Retiree Plus One or More Dependents) to three tiers (Retiree Only, Retiree Plus One Dependent, and Retiree Plus Two or More Dependents) for Non-Medicare Retirees. 1. Effective when the three tier system goes into effect for Non-Medicare retirees (proposed to be January 1, 2017), the County’s monthly fixed maximum premium caps established in 2011 will continue to apply: “retiree only” cap for single coverage; “retiree plus one or more dependent” cap for the Retiree Plus One Dependent tier; “retiree plus one or more dependent cap” plus a monthly medical plan premium subsidy increase of $150 for the new Retiree Plus Two or More Dependents tier. 2. Effective January 1, 2021, the amount of the County monthly medical plan premium subsidy will increase by $25 for the Medicare retiree only tier and for the Medicare retiree plus all dependents on Medicare tier. 3. Non-Medicare Retirees would remain blended and pooled with active employees for purposes of establishing premium rates, and there would be no change to dental benefits. The results are estimated as of January 1, 2016 (based on valuation results as of January 1, 2014, projected to January 1, 2016, and reflect actual health premiums for 2016). The proposed plan costs assume no change in the value of the implicit premium rate subsidy for retirees not yet eligible for Medicare. Under the proposed plan, the active and non-Medicare retiree premium rates would remain pooled and blended meaning an implicit rate subsidy would continue. However, the liability associated with the implicit rate subsidy could increase, decrease, or stay approximately the same depending on the relative premium costs by rate tier for the new three tier premium structure. The relative costs by tier for the proposed three tier structure are not yet known. CONSEQUENCE OF NEGATIVE ACTION: Delayed implementation of terms of potential settlement. ATTACHMENTS 7507 Report dated 2/17/16 March 1, 2016 Contra Costa County Board of Supervisors Minutes 27 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman 650 California Street, 17th Floor San Francisco, CA 94108-2702 USA Tel +1 415 403 1333 Fax +1 415 403 1334 milliman.com February 17, 2016 Ms. Lisa Driscoll County Finance Director County Administrator’s Office 651 Pine Street, 10th Floor Martinez, CA 94553 Contra Costa County Retiree Health Plan Analysis of Potential Retiree Health Benefit Changes Dear Ms. Driscoll: As requested, we have estimated the cost impact of a proposed change to retiree health benefits for participants in the Contra Costa County Retiree Health Plan. This change would impact all non- PEMHCA covered current and future retirees except those who retire from classifications represented by CNA and PDOCC. Only groups affected by the proposed changes are included in this analysis; employees and retirees represented by CNA, PDOCC, DAIA, DSA, L1230, and UCOA are excluded from this analysis. The purpose of this analysis is to estimate the change in the County’s long-term other postemployment liability under GASB 45 (comparison of the present value of benefits, actuarial accrued liability, normal cost, annual required contribution, and projected benefit payments is shown before and after the proposed change) to comply with California Government Code Section 7507. Current Plan Provisions Currently, for eligible retirees from the following bargaining units (SEIU Local 1021, AFSCME Local 2700, Western Council of Engineers, AFSCME Local 512, CCC Defenders Association, CCC Deputy District Attorneys, Probation Peace Officers, Employees’ Association Local 1, IFPTE/AFL-CIO Local 21 and Management Classified & Exempt), the County subsidizes a portion of the monthly premium up to a specified cap. The cap varies depending on the medical plan elected and has not changed since 2011. The attached appendix contains a summary of the current plan provisions that were valued in the January 1, 2014 actuarial valuation for the affected bargaining groups along with the subsidy caps for each medical plan option. Proposed Plan The bargaining groups affected are as follows (SEIU Local 1021, AFSCME Local 2700, Western Council of Engineers, AFSCME Local 512, CCC Defenders Association, CCC Deputy District Attorneys, Probation Peace Officers, Employees’ Association Local 1, IFPTE/AFL-CIO Local 21 and Management Classified & Exempt). The proposed changes are as follows: 1. Effective January 1, 2017, the medical premium tier structure will change from two tiers (retiree only, retiree plus one or more dependents) to three tiers (retiree only, retiree plus one dependent, and retiree plus two or more dependents) for Non-Medicare Retirees. March 1, 2016 Contra Costa County Board of Supervisors Minutes 28 Lisa Driscoll February 17, 2016 Page 2 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman 2. Effective when the three tier system goes into effect for Non-Medicare retirees, the County’s premium caps established in 2011 will continue to apply: “retiree only” cap for single coverage and retiree plus one or more dependent cap applies for the retiree plus one dependent tier. Effective January 1, 2017, the County will increase the monthly medical plan premium subsidies for the new Retiree Plus Two or More Dependents tier (defined as Tier III) by $150. 3. Effective January 1, 2021, the amount of the County monthly medical plan premium subsidy will increase by $25 for the Medicare retiree only tier and for the Medicare retiree plus one or more dependents on Medicare tier. Non-Medicare Retirees would remain blended and pooled with active employees for purposes of establishing premium rates, and there would be no change to dental benefits. Results The results are estimated as of January 1, 2016. The estimated costs are based on valuation results as of January 1, 2014, projected to January 1, 2016, and reflect actual health premiums for 2016. Only the liabilities for active and retired members of the affected bargaining groups are shown in the comparison below. Note that the proposed plan costs assume no change in the value of the implicit premium rate subsidy for retirees not yet eligible for Medicare. Under the proposed plan, the active and non-Medicare retiree premium rates would remain pooled and blended meaning an implicit rate subsidy would continue under the proposed plan. However, the liability associated with the implicit rate subsidy could increase, decrease, or stay approximately the same depending on the relative premium costs by rate tier for the new three tier premium structure. Since new relative costs by tier for the proposed three tier structure are not yet known, we could not value the effect the proposed three tier structure would have on the implicit rate subsidy liability. Current Plan Proposal Plan Est. at 1/1/2016 Est. at 1/1/2016 Difference Present Value of Benefits Active Employees $376,570,000 $384,360,000 $7,790,000 Retirees $294,988,000 $302,240,000 $7,252,000 Total $671,558,000 $686,600,000 $15,042,000 Actuarial Accrued Liability Active Employees $272,959,000 $278,857,000 $5,898,000 Retirees $294,988,000 $302,240,000 $7,252,000 Total $567,947,000 $581,097,000 $13,150,000 Normal Cost Est. at June 30, 2016 $17,555,000 $17,901,000 $346,000 Annual Required Contribution (ARC) Est. at 6/30/16 $55,399,000 $56,779,000 $1,380,000 March 1, 2016 Contra Costa County Board of Supervisors Minutes 29 Lisa Driscoll February 17, 2016 Page 3 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman The enclosed Exhibits 1 and 2 show a breakdown for each affected bargaining group of the above comparison of liabilities under the current and proposed plans. The items shown above are defined as follows: The Present Value of Benefits is the present value of projected benefits (projected claims less retiree contributions) discounted at the valuation interest rate (5.70%). The Actuarial Accrued Liability (AAL) is the present value of benefits that are attributed to past service only. The portion attributed to future employee service is excluded. For retirees, this is equal to the present value of benefits. For active employees, this is equal to the present value of benefits prorated by service to date over service at the expected retirement age. The Normal Cost is that portion of the County provided benefit attributable to employee service in the current year. Employees are assumed to have an equal portion of the present value of benefits attributed to each year of service from date of hire to expected retirement age. The Allocated Assets is the assets we allocated to calculate the Annual Required Contribution for each bargaining unit based on their AAL relative to the total AAL. The Allocated Assets remain unchanged between the various scenarios. The Annual Required Contribution (ARC) is equal to the Normal Cost plus an amount to amortize the unfunded AAL as a level dollar amount over a period of 30 years on a “closed” basis starting January 1, 2008. There are 22 years remaining as of January 1, 2016. The Annual Expected County Explicit Subsidy is equal to the expected County contributions for the 2016 calendar year. March 1, 2016 Contra Costa County Board of Supervisors Minutes 30 Lisa Driscoll February 17, 2016 Page 4 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman The table below contains a 20 year projection of projected benefit payments under the current and proposed benefit plans. The projected benefit payments are net of required retiree contributions, but include the value of the implicit premium rate subsidy for non-Medicare retirees for whom the same premium rate is charged as for actives. The estimated projected benefit payments are based on employees and retirees as of the valuation date. Future employees are not reflected in the table below. Calendar Projected Benefit Payments Year Current Plan Proposed Plan Difference 2016 $ 40,958,000 $ 40,958,000 $ 0 2017 42,554,000 42,972,000 418,000 2018 43,724,000 44,096,000 372,000 2019 45,045,000 45,395,000 350,000 2020 46,271,000 46,587,000 316,000 2021 46,837,000 48,069,000 1,232,000 2022 47,504,000 48,790,000 1,286,000 2023 48,074,000 49,363,000 1,289,000 2024 48,739,000 50,045,000 1,306,000 2025 49,286,000 50,635,000 1,349,000 2026 49,459,000 50,809,000 1,350,000 2027 49,243,000 50,591,000 1,348,000 2028 48,722,000 50,054,000 1,332,000 2029 47,795,000 49,123,000 1,328,000 2030 47,271,000 48,587,000 1,316,000 2031 46,228,000 47,522,000 1,294,000 2032 45,019,000 46,289,000 1,270,000 2033 44,355,000 45,598,000 1,243,000 2034 43,408,000 44,624,000 1,216,000 2035 41,667,000 42,852,000 1,185,000 March 1, 2016 Contra Costa County Board of Supervisors Minutes 31 Lisa Driscoll February 17, 2016 Page 5 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman Important Notes Except where noted above, the results in this letter are based on the same data, methods, assumptions, and plan provisions that are used in the January 1, 2014 actuarial valuation report, dated August 8, 2014. Appendices A through C contain a description of the provisions, assumptions and data used in the January 1, 2014 valuation for the affected bargaining groups. In preparing our report, we relied, without audit, on information (some oral and some in writing) supplied by Contra Costa County’s staff. This information includes but not limited to employee census data, financial information and plan provisions. While Milliman has not audited the financial and census data, they have been reviewed for reasonableness and are, in our opinion, sufficient and reliable for the purposes of our calculations. If any of this information as summarized in this report is inaccurate or incomplete, the results shown could be materially affected and this report may need to be revised. All costs, liabilities, rates of interest, and other factors for the County have been determined on the basis of actuarial assumptions and methods which are individually reasonable (taking into account the experience of the County and reasonable expectations); and which, in combination, offer our best estimate of anticipated experience affecting the County. Further, in our opinion, each actuarial assumption used is reasonably related to the experience of the Plan and to reasonable expectations which, in combination, represent our best estimate of anticipated experience for the County. This analysis is only an estimate of the Plan’s financial condition as of a single date. It can neither predict the Plan’s future condition nor guarantee future financial soundness. Actuarial valuations do not affect the ultimate cost of Plan benefits, only the timing of County contributions. While the valuation is based on an array of individually reasonable assumptions, other assumption sets may also be reasonable and valuation results based on those assumptions would be different. No one set of assumptions is uniquely correct. Determining results using alternative assumptions is outside the scope of our engagement. The estimates as of January 1, 2016, are based on actual health plan premiums for 2016, but are based on census data and assumptions specified in the January 1, 2014 actuarial valuation. Furthermore, future actuarial measurements may differ significantly from the current measurements presented in this report due to such factors as the following: plan experience differing from that anticipated by the economic or demographic assumptions; changes in economic or demographic assumptions; increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period); and changes in plan provisions or applicable law. Due to the limited scope of our assignment, we did not perform an analysis of the potential range of future measurements. The County has the final decision regarding the appropriateness of the assumptions and actuarial cost methods. This letter is prepared solely for the internal business use of Contra Costa County. To the extent that Milliman's work is not subject to disclosure under applicable public records laws, Milliman’s work may not be provided to third parties without Milliman's prior written consent. Milliman does not intend to benefit or create a legal duty to any third party recipient of its work product. Milliman’s consent to release its work product to any third party may be conditioned on the third party signing a Release, subject to the following exceptions: a) Contra Costa County may provide a copy of Milliman’s work, in its entirety, to the County's professional service advisors who are subject to a duty of confidentiality and who agree to not use Milliman’s work for any purpose other than to benefit the County. March 1, 2016 Contra Costa County Board of Supervisors Minutes 32 Lisa Driscoll February 17, 2016 Page 6 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman b) Contra Costa County may provide a copy of Milliman’s work, in its entirety, to other governmental entities, as required by law. No third party recipient of Milliman's work product should rely upon Milliman's work product. Such recipients should engage qualified professionals for advice appropriate to their own specific needs. The consultants who worked on this assignment are actuaries. Milliman’s advice is not intended to be a substitute for qualified legal or accounting counsel. The signing actuary is independent of the plan sponsor. We are not aware of any relationship that would impair the objectivity of our work. On the basis of the foregoing, we hereby certify that, to the best of our knowledge and belief, the report is complete and accurate and has been prepared in accordance with generally recognized and accepted actuarial principles and practices which are consistent with the applicable Actuarial Standards of Practice of the American Academy of Actuaries. The undersigned is a member of the American Academy of Actuaries and meets the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contained herein. Sincerely, John R. Botsford, FSA, MAAA Principal and Consulting Actuary JRB:dy March 1, 2016 Contra Costa County Board of Supervisors Minutes 33 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman Milliman Client Report Analysis of Potential Retiree Health Benefit Changes EXHIBITS Exhibit 1. Valuation Results by County’s Bargaining Units – Current Plan Provisions The following table shows the breakdown of valuation results rolled forward to 1/1/2016 by various bargaining units within the County affected by the proposed changes. The results shown excluded groups not affected by the change (CNA, PDOCC, DSA, DAIA, L1230, and UCOA). Bargaining Unit Total PVB Current Active AAL Current Retiree AAL Total AAL Allocated Assets Normal Cost 22-Year Amortization Annual Required Contribution (all amounts shown below are in thousands) SEIU, Local 1021 $78,638 $31,321 $33,173 $64,494 $9,731 $2,062 $4,309 $6,371 AFSCME, Local 2700 144,516 60,888 61,249 122,137 18,375 3,942 8,164 12,106 Western Council of Engineers 1,714 867 371 1,238 174 60 84 144 CCC Defenders Association 5,744 1,916 2,510 4,426 666 131 296 427 AFSCME, Local 512 41,149 15,717 20,609 36,326 5,677 855 2,411 3,266 CCC Deputy District Attorneys 5,717 2,814 1,180 3,994 547 161 271 432 Probation Peace Officers CCC 26,494 14,507 5,928 20,435 2,807 931 1,387 2,318 CCC Employees' Association Local 1 208,837 87,602 86,687 174,289 25,994 5,884 11,668 17,552 IFPTE/AFL-CIO, Local 21 78,588 41,571 23,973 65,544 9,528 2,552 4,407 6,959 Management Classified & Exempt 80,161 15,756 59,308 75,064 13,459 977 4,847 5,824 Total $671,558 $272,959 $294,988 $567,947 $86,958 $17,555 $37,844 $55,399 March 1, 2016 Contra Costa County Board of Supervisors Minutes 34 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman Milliman Client Report Analysis of Potential Retiree Health Benefit Changes EXHIBITS Exhibit 2. Proposed Changes - Results by County’s Bargaining Units The following table shows the breakdown of results for the proposed changes by various bargaining units within the County as of January 1, 2016. Bargaining Unit Total PVB Current Active AAL Current Retiree AAL Total AAL Allocated Assets Normal Cost 22-Year Amortization Annual Required Contribution (all amounts shown below are in thousands) SEIU, Local 1021 $80,411 $31,967 $34,078 $66,045 $9,731 $2,100 $4,431 $6,531 AFSCME, Local 2700 147,841 62,203 62,855 125,058 18,375 4,022 8,394 12,416 Western Council of Engineers 1,742 884 374 1,258 174 61 85 146 CCC Defenders Association 5,849 1,951 2,558 4,509 666 133 302 435 AFSCME, Local 512 42,145 16,070 21,151 37,221 5,677 873 2,482 3,355 CCC Deputy District Attorneys 5,821 2,867 1,206 4,073 547 163 277 440 Probation Peace Officers CCC 26,979 14,750 6,047 20,797 2,807 939 1,415 2,354 CCC Employees' Association Local 1 213,459 89,528 88,755 178,283 25,994 6,005 11,982 17,987 IFPTE/AFL-CIO, Local 21 80,359 42,477 24,585 67,062 9,528 2,605 4,527 7,132 Management Classified & Exempt 81,994 16,160 60,631 76,791 13,459 1,000 4,983 5,983 Total $686,600 $278,857 $302,240 $581,097 $86,958 $17,901 $38,878 $56,779 Increase / (decrease) from Current Plan Provisions SEIU, Local 1021 $1,773 $646 $905 $1,551 $0 $38 $122 $160 AFSCME, Local 2700 3,325 1,315 1,606 2,921 0 80 230 310 Western Council of Engineers 28 17 3 20 0 1 1 2 CCC Defenders Association 105 35 48 83 0 2 6 8 AFSCME, Local 512 996 353 542 895 0 18 71 89 CCC Deputy District Attorneys 104 53 26 79 0 2 6 8 Probation Peace Officers CCC 485 243 119 362 0 8 28 36 CCC Employees' Association Local 1 4,622 1,926 2,068 3,994 0 121 314 435 IFPTE/AFL-CIO, Local 21 1,771 906 612 1,518 0 53 120 173 Management Classified & Exempt 1,833 404 1,323 1,727 0 23 136 159 Total $15,042 $5,898 $7,252 $13,150 $0 $346 $1,034 $1,380 March 1, 2016 Contra Costa County Board of Supervisors Minutes 35 1 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman Milliman Client Report Analysis of Potential Retiree Health Benefit Changes APPENDICES Appendix A. Summary of Benefits under Current Plan before Proposed Changes The following description of retiree health benefits is intended to be only a brief summary. For details, reference should be made to labor agreements. Eligibility Currently, employees may receive retiree health benefits if they retire from the County, are receiving a pension, and meet certain eligibility requirements as follows: General employees - age 50 with 10 years of pension service or age 70 with a vested pension, or after 30 years of pension service with no age requirement. Safety employees - age 50 with 10 years of pension service or age 70 with a vested pension, or after 20 years of pension service with no age requirement. Employees hired after December 31, 2006 and represented by the following bargaining groups (AFSCME, Deputy District Attorneys’ Association, Public Defenders Association, IFPTE, Western Council of Engineers, SEIU, PEU, Probation Peace Officers Association, and Unrepresented) also must have 15 years of County service. Health Benefits Currently, eligible retirees and their dependents are covered under the Contra Costa Health Plans, Health Net plans and Kaiser plans. Coverage may be provided for a retiree and surviving spouse as long as retiree and surviving spouse monthly premium contributions are paid. The County may pay a subsidy toward eligible retirees’ monthly medical and dental premiums. This subsidy may vary by bargaining unit and date of hire as described in this appendix. Employees hired on or after dates described in the table below and represented by the following bargaining groups must pay the entire cost of premiums to maintain coverage. Bargaining Unit Name Hire Date on or after which eligible retirees must pay entire cost of premiums IFPTE, Unrepresented January 1, 2009 AFSCME, Western Council of Engineers, SEIU, and PEU January 1, 2010 Deputy District Attorneys Association December 14, 2010 Probation Peace Officers Association of CCC January 1, 2011 CCC Public Defenders Association March 1, 2011 All surviving spouses must pay the entire cost of premiums to maintain coverage, March 1, 2016 Contra Costa County Board of Supervisors Minutes 36 2 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman Milliman Client Report Analysis of Potential Retiree Health Benefit Changes APPENDICES All other Bargaining Units - County Subsidy Frozen at the 2011 Level Currently, eligible retirees from the following bargaining units listed receive County subsidies at the same amount agreed upon between the County and the Bargaining Units in 2011 towards the medical and dental premiums with no future increases to this subsidy amount. Bargaining Unit Code Bargaining Unit Name General / Safety Bargaining Unit Code Bargaining Unit Name General / Safety 1X Phys & Dnts & Optometrist Unit General JF CCC Defenders/Investigators General 2I* General K2 Property Appraisers Unit General 25 Social Services Unit General K5 Court Professional Svcs Unit General 51 Professional Engineers Unit General K6 Supervisory Clerical Unit General 99 DEFAULT BARGAINING UNIT General KK Income Maintence Program Unit General 2D Community Aide Unit General KL Engineering Technician Unit General 2I Service Line Supervisors Unit General KM Sheriff's Non-Sworn Mgmt Unit General 2R Superior Court Reporters-Ex General KU Probation Supervisors Unit Safety 3A Superior Court Clerical Unit General KZ Social Svcs Staff Special Unit General 3B Superior Court Barg Unit-Loc1 General MA District Attorneys' Unit General 3G Deputy Clerks Unit General N2 Property Appraisers Unit General 3R General Clerical Unit General PP Probation Unit of CCC Safety A8 Elected Department Heads General QA Agriculture & Animal Ctrl Unit General AJ Elected Superior Court Judges General QB LVN/Aide Unit General AM Elected Municipal Court Judges General QC Fam/Chld Svs Site Supv Unit General AS Elected Board of Supvs Members General QE Building Trades Unit General B8 Mgmt Classes-Classified & Exem General QF Deputy Public Defender Unit/At General BA General QG Deputy Public Defender Unit-In General BC Superior Court Exempt Mgmt Gen General QH Family and Children Services General BD Mgmt Classified & Ex Dept Head General QM Engineering Unit General BF Fire District (MS) Safety Mgmt Safety QP General BH Superior Ct Exempt Mgmt-DH General QS General Services & Mtce Unit General BJ Sup Ct Judicial Ofcrs Ex-Mgmt General QT Health Services Unit General BS Sheriff's Sworn Executive Mgmt Safety QV Investigative Unit General C8 Management Project-Other General QW Legal & Court Clerk Unit General CH CS Head Start Mgmt-Project General QX Library Unit General D8 Unrepresented Proj Class-Other General QY Probation Unit General F8 Unrep Classified & Exempt-Other General S2 General FC Unrep Superior Ct Clerical Exempt General Z1 Supervisory Project General FD Unrep Superior Ct Other Exempt General Z2 Non-Supervisory Project General FM Unrep Muni Ct Reporter-Exempt General ZA Supervisory Management General FR Unrep Superior Ct Reptrs-Exempt General ZB Non-Supervisory Management General FS Unrep Cl & Ex Student Workers General ZL Supervisory Nurse General FX Unrep Exempt Medical Staff General ZN Non-Supervisory Nurse General JD CCC Defenders/Attorneys General  Coded as “21” in census data. March 1, 2016 Contra Costa County Board of Supervisors Minutes 37 3 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman Milliman Client Report Analysis of Potential Retiree Health Benefit Changes APPENDICES Health Insurance Premium Rates (non-PEMHCA) The following table shows monthly retiree health insurance premiums for the 2016 calendar year for coverage under various health plans sponsored by Contra Costa County, and the County’s subsidies as frozen at the 2011 level for the specified bargaining groups. Medical Plan County’s Subsidy (Frozen in 2011) 2016 Premium Rate County’s Subsidy for 2016 Retiree’s Share for 2016 Contra Costa Health Plan A Retiree on Basic Plan $509.92 $709.06 $509.92 $199.14 Retiree & 1 or more dependents on Basic Plan 1,214.90 1,689.37 1,214.90 474.47 Retiree on Medicare COB Plan 420.27 326.13 326.12 0.01 Retiree & 1 dependent on Medicare COB Plan 1,035.60 652.26 652.25 0.01 Family, 1 on Medicare COB Plan, and 1 or more on Basic Plan 1,125.25 978.40 978.39 0.01 Contra Costa Health Plan B Retiree on Basic Plan 528.50 786.01 528.50 257.51 Retiree & 1 or more dependents on Basic Plan 1,255.79 1,867.68 1,255.79 611.89 Retiree on Medicare COB Plan 444.63 335.91 335.90 0.01 Retiree & 1 dependent on Medicare COB Plan 1,088.06 671.82 671.81 0.01 Family, 1 on Medicare COB Plan, and 1 or more on Basic Plan 1,171.93 1,007.72 1,007.71 0.01 Kaiser Permanente – Plan A Retiree on Basic Plan 478.91 819.43 478.91 340.52 Retiree & 1 or more dependents on Basic Plan 1,115.84 1,910.33 1,115.84 794.49 Retiree on Medicare COB Plan 263.94 296.97 263.94 33.03 Retiree & 1 dependent on Medicare COB Plan 712.79 802.02 712.79 89.23 Retiree & 2 dependents on Medicare COB Plan 1,161.65 1,305.13 1,161.65 143.48 Kaiser Permanente – Plan B Retiree on Basic Plan 478.91 656.63 478.91 177.72 Retiree & 1 or more dependents on Basic Plan 1,115.84 1,529.95 1,115.84 414.11 Retiree on Medicare COB Plan 263.94 225.18 225.17 0.01 Retiree & 1 dependent on Medicare COB Plan 712.79 608.00 607.99 0.01 Retiree & 2 dependents on Medicare COB Plan 1,161.65 988.89 988.88 0.01 Health Net HMO – Plan A Retiree on Basic Plan 627.79 1,294.30 627.79 666.51 Retiree & 1 or more dependents on Basic Plan 1,540.02 3,175.02 1,540.02 1,635.00 Retiree on Medicare Seniority Plus Plan 409.69 545.59 409.69 135.90 Retiree & 1 dependent on Medicare Seniority Plus Plan 819.38 1,091.18 819.38 271.80 Retiree & 2 dependents on Medicare Seniority Plus Plan 1,229.07 1,636.76 1,229.07 407.69 March 1, 2016 Contra Costa County Board of Supervisors Minutes 38 4 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman Milliman Client Report Analysis of Potential Retiree Health Benefit Changes APPENDICES Health Insurance Premium Rates (continued) Medical Plan County’s Subsidy (Frozen in 2011) 2016 Premium Rate County’s Subsidy for 2016 Retiree’s Share for 2016 Health Net HMO – Plan B Retiree on Basic Plan $627.79 $900.03 $627.79 $272.24 Retiree & 1 or more dependents on Basic Plan 1,540.02 2,207.86 1,540.02 667.84 Retiree on Medicare Seniority Plus Plan 409.69 458.02 409.69 48.33 Retiree & 1 dependent on Medicare Seniority Plus Plan 819.38 916.04 819.38 96.66 Retiree & 2 dependents on Medicare Seniority Plus Plan 1,229.07 1,374.06 1,229.07 144.99 Health Net Medicare COB Retiree only 467.13 659.04 467.13 191.91 Retiree & spouse 934.29 1,318.08 934.29 383.79 Health Net CA & Nat’l PPO – Basic Plan A Retiree on PPO 604.60 1,699.52 604.60 1094.92 Retiree & 1 or more dependents on PPO Basic Plan 1,436.25 4,037.34 1,436.25 2,601.09 Retiree on PPO Medicare Plan with Medicare Part A & B 563.17 987.65 563.17 424.48 Retiree & 1 or more dependents on PPO Medicare Plan with Medicare Part A & B 1,126.24 1,975.31 1,126.24 849.07 Health Net CA & Nat’l PPO – Basic Plan B Retiree on PPO 604.60 1,529.99 604.60 925.39 Retiree & 1 or more dependents on PPO Basic Plan 1,436.25 3,634.58 1,436.25 2,198.33 Retiree on PPO Medicare Plan with Medicare Part A & B 563.17 897.02 563.17 333.85 Retiree & 1 or more dependents on PPO Medicare Plan with Medicare Part A & B 1,126.24 1,794.04 1,126.24 667.80 Dental Plan Premiums The following table shows monthly retiree dental insurance premiums for the 2016 calendar year. County subsidies vary based on retiree’s medical plan enrollment election and bargaining unit upon retirement. Plan Monthly Premiums Delta Dental - $1,800 Annual Maximum Retiree $ 44.27 Family 100.00 Delta Care (PMI) Retiree $ 29.06 Family 62.81 March 1, 2016 Contra Costa County Board of Supervisors Minutes 39 5 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman Milliman Client Report Analysis of Potential Retiree Health Benefit Changes APPENDICES Appendix B. Actuarial Cost Method and Assumptions The actuarial cost method used for determining the benefit obligations is the Projected Unit Credit Cost Method. Under this method, the actuarial present value of projected benefits is the value of benefits expected to be paid for current actives and eligible retirees and is calculated based on the assumptions and census data described in this report. The Actuarial Accrued Liability (AAL) is the actuarial present value of benefits attributed to employee service rendered prior to the valuation date. The AAL equals the present value of benefits multiplied by a fraction equal to service to date over service at expected retirement. The Normal Cost is the actuarial present value of benefits attributed to one year of service. This equals the present value of benefits divided by service at expected retirement. Since retirees are not accruing any more service, their normal cost is zero. The actuarial value of assets is equal to the market value of assets as of the valuation date. In determining the Annual Required Contribution, the Unfunded AAL is amortized as a level dollar amount over 30 years on a “closed” basis. There are 22 years remaining in the amortization period as of January 1, 2016. The actuarial assumptions are summarized below. Economic Assumptions Discount Rate (Liabilities) 5.70% We have used a discount rate of 5.70% in this valuation to reflect the County’s current policy of partially funding its OPEB liabilities. This rate is derived based on the fund’s investment policy, level of partial funding, and includes a 2.50% long-term inflation assumption. County OPEB Irrevocable Trust assets are invested in the Public Agency Retirement Services’ Highmark Portfolio. Based on the portfolio’s target allocation (shown below), the average return of Trust assets over the next 30 years is expected to be 6.25%, which would be an appropriate discount rate if the County’s annual contribution is equal to the ARC. If the County were to elect not to fund any amount to a Trust, the discount rate would be based on the expected return of the County’s general fund (we have assumed a long term return of 3.50% for the County’s general fund). Since the County is partially funding the Trust with a contribution of $20 million per year, we used a blended discount rate of 5.70%. Asset Class Expected 1-Year Nominal Return Targeted Asset Allocation Domestic Equity Large Cap 8.14% 17.0% Domestic Equity Mid Cap 8.92% 6.0% Domestic Equity Small Cap 9.90% 8.0% U.S. Fixed Income 4.69% 38.0% International / Global Equity (Developed) 8.56% 16.0% Real Estate 8.12% 4.0% Cash 3.01% 1.0% Alternatives 5.71% 10.0% Expected Geometric Median Annual Return (30 years) 6.25% March 1, 2016 Contra Costa County Board of Supervisors Minutes 40 6 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman Milliman Client Report Analysis of Potential Retiree Health Benefit Changes APPENDICES Demographic Assumptions Below is a summary of the assumed rates for mortality, retirement, disability and withdrawal, which are consistent with assumptions used in the December 31, 2012 CCCERA Actuarial Valuation. Pre / Post Retirement Mortality Healthy: For General Members: RP-2000 Combined Healthy Mortality Table projected to 2030 with Scale AA, set back one year. For Safety Member: RP-2000 Combined Healthy Mortality Table projected to 2030 with Scale AA, set back two years. Disabled: For General Members: RP-2000 Combined Healthy Mortality Table projected to 2030 with Scale AA, set forward six years for males and set forward seven years for females. For Safety Member: RP-2000 Combined Healthy Mortality Table projected to 2030 with Scale AA, set forward three years. Beneficiaries: Beneficiaries are assumed to have the same mortality as a General Member of the opposite sex who had taken a service (non-disability) retirement. Disability Age General Tier 3 Safety (All Tiers) 20 0.01% 0.02% 25 0.02% 0.22% 30 0.03% 0.42% 35 0.05% 0.56% 40 0.08% 0.66% 45 0.13% 0.94% 50 0.17% 2.54% Withdrawal – Sample probabilities of terminating employment with the County are shown below for selected years of County service. Years of Service General Safety Less than 1 13.50% 11.50% 1 9.00% 6.50% 2 9.00% 5.00% 3 6.00% 4.00% 4 4.50% 3.50% 5 4.00% 3.00% 10 2.75% 1.90% 15 2.10% 1.40% 20 or more 2.00% 1.00% March 1, 2016 Contra Costa County Board of Supervisors Minutes 41 7 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman Milliman Client Report Analysis of Potential Retiree Health Benefit Changes APPENDICES Retirement – For this valuation, we have applied the Tier 3 rates for all General employees and Tier A rates for all Safety employees since nearly all current employees are in these two pension tiers. Age General Tier 3 Safety Tier A Age General Tier 3 Safety Tier A 45 0% 2% 60 15% 40% 46 0% 2% 61 20% 40% 47 0% 7% 62 27% 40% 48 0% 7% 63 27% 40% 49 0% 20% 64 30% 40% 50 4% 25% 65 40% 100% 51 3% 25% 66 40%100% 52 3% 25% 67 40%100% 53 5% 25% 68 40%100% 54 5% 25% 69 40%100% 55 10% 30% 70 40%100% 56 10% 25% 72 40%100% 57 10% 25% 73 40%100% 58 12% 35% 74 40%100% 59 12% 35% 75 100% 100% Coverage Election Assumptions Retiree Coverage – We have assumed 90% of new retirees will elect medical and dental coverage at retirement. For new retirees who were members of certain bargaining units indicated in appendix A and hired after a certain date indicated (eligible retirees must pay entire cost of premium to maintain coverage), we have assumed 50% will elect medical and dental coverage at retirement. Spouse Coverage – We have assumed 50% of new retirees electing coverage will elect spouse medical and dental coverage at retirement. Spouse Age – Female spouses are assumed to be three years younger than male spouses. Dependent Coverage – We have assumed 30% of retirees with no spouse coverage will elect coverage for a dependent child until age 65, and 50% of retirees with spouse coverage will elect coverage for a dependent child until age 65. Health Plan Election – We have assumed that new retirees will remain enrolled in the same plan they were enrolled in as actives. For actives who waived coverage, we have assumed that they will elect Kaiser plan coverage. March 1, 2016 Contra Costa County Board of Supervisors Minutes 42 8 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman Milliman Client Report Analysis of Potential Retiree Health Benefit Changes APPENDICES Valuation of Retiree Premium Subsidy Due to Active Health Costs The County health plans charge the same premiums for retirees who are not yet eligible for Medicare as for active employees. Therefore, the retiree premium rates are being subsidized by the inclusion of active lives in setting rates. (Premiums calculated only based on retiree health claims experience would have resulted in higher retiree premiums.) GASB 45 requires that the value of this subsidy be recognized as a liability in valuations of OPEB costs. To account for the fact that per member health costs vary depending on age (higher health costs at older ages), we calculated equivalent per member per month (PMPM) costs that vary by age based on the age distribution of covered members, and based on relative cost factors by age. The relative cost factors were developed from the Milliman Health Cost GuidelinesTM. Based on the carrier premium rates and relative age cost factors assumptions, we developed age adjusted monthly PMPM health costs for 2016 to be used in valuing the implicit rate subsidy. The following tables show the age adjusted expected monthly claims cost for a male participant at age 64 for each health plan and relative age factors compared to a male age 64. Plan Monthly Age Adjusted Claims Cost for Age 64 Male Dependent Child Cost Load CCHP A $ 1,347 $ 182 CCHP B 1,656 381 Kaiser A 1,478 263 Kaiser B 1,241 256 Health Net HMO A 2,277 478 Health Net HMO B 1,745 397 Health Net PPO 2,369 393 Relative Claims Cost Factor Compared to Male age 64 Age Male Female 50 0.458 0.572 55 0.604 0.668 60 0.786 0.789 64 1.000 0.915 Since retirees eligible for Medicare (age 65 and beyond) are enrolled in Medicare supplemental plans, the premiums for retirees with Medicare are determined without regard to active employee claims experience and no such subsidy exists for this group for medical cost. March 1, 2016 Contra Costa County Board of Supervisors Minutes 43 9 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman Milliman Client Report Analysis of Potential Retiree Health Benefit Changes APPENDICES Medical Cost Inflation Assumption We assumed future increases to the health costs and premiums are based on the “Getzen” model published by the Society of Actuaries for purposes of evaluating long term medical trend. Under the Patient Protection and Affordable Care Act of 2010, a Federal excise tax will apply for high cost health plans beginning in 2018. A margin to reflect the impact of the excise tax in future years is reflected in the assumed trend. The following table shows the assumed rate increases in future years for Medical premiums. Calendar Calendar Year Pre 65 Year Post 65 2016 5.75% 2016 6.50% 2017 6.50% 2017 – 2025 6.00% 2018 – 2020 5.75% 2026 – 2032 5.75% 2021 – 2023 6.50% 2033 6.00% 2024 – 2028 6.25% 2034 6.75% 2029 6.50% 2035 6.50% 2030 – 2035 6.25% 2036 – 2042 6.25% 2036 6.00% 2043 – 2045 6.00% 2037 – 2040 5.75% 2046 – 2051 5.75% 2041 – 2048 5.50% 2052 – 2059 5.50% 2049 – 2063 5.25% 2060 – 2070 5.25% 2064 – 2074 5.00% 2071 – 2076 5.00% 2075 – 2079 4.75% 2077 – 2081 4.75% 2080 + 4.50% 2082 + 4.50% Dental Cost We assumed Dental costs will increase 4.0% annually. March 1, 2016 Contra Costa County Board of Supervisors Minutes 44 10 This work product was prepared solely for the Contra Costa County for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. Milliman recommends that third parties hire their own actuary or other qualified professional when reviewing Milliman work product. Milliman Milliman Client Report Analysis of Potential Retiree Health Benefit Changes SECTION III. APPENDICESAppendix C. Summary of Participant Data The following census of participants was used in the actuarial valuation and provided by Contra Costa County. Active Employees Age SEIU, Local 1021 AFSCME, Local 2700 Western Council of Engineers CCC Defenders Association AFSCME, Local 512 CCC Deputy District Attorneys Probation Peace Officers CCC CCC Employees' Association Local 1 IFPTE/AFL-CIO, Local 21Management Classified & Exempt Total Under 25 11 9 0 0 0 0 1 14 2 0 37 25 – 29 65 89 0 1 6 9 20 105 11 4 310 30 – 34 114 129 7 13 19 30 27 218 52 25 634 35 – 39 150 153 1 17 28 13 44 220 77 27 730 40 – 44 133 172 3 9 39 6 50 243 108 42 805 45 – 49 152 205 1 6 49 11 36 304 121 65 950 50 – 54 119 244 4 8 56 7 20 371 154 70 1053 55 – 59 98 236 1 3 38 6 8 303 149 48 890 60 – 64 75 149 1 0 20 0 4 207 91 31 578 65 & Over 27 75 0 0 4 0 3 92 32 13 246 Total 944 1,461 18 57 259 82 213 2,077 797 325 6,233 Current Retirees Age SEIU, Local 1021 AFSCME, Local 2700 Western Council of Engineers CCC Defenders Association AFSCME, Local 512 CCC Deputy District Attorneys Probation Peace Officers CCC CCC Employees' Association Local 1 IFPTE/AFL-CIO, Local 21Management Classified & Exempt Total Under 50 2 2 0 0 1 0 6 12 0 4 27 50 – 54 11 23 0 1 9 0 8 28 9 15 104 55 – 59 33 65 0 9 20 3 12 112 54 48 356 60 – 64 96 168 0 5 66 1 9 201 93 124 763 65 – 69 139 244 1 3 91 2 10 301 73 236 1100 70 – 74 112 201 2 2 48 0 6 240 16 201 828 75 – 79 69 147 1 1 38 0 3 147 5 186 597 80 – 84 46 74 2 0 37 0 0 126 0 154 439 85 & Over 65 121 3 0 28 0 0 148 0 216 581 Total 573 1,045 9 21 338 6 54 1,315 250 1,184 4,795 March 1, 2016Contra Costa County Board of Supervisors Minutes45 RECOMMENDATION(S): 1. OPEN the hearing on the proposed formation of Zone 1515 within County Service Area P-6; CONSIDER all oral and written comments; and CLOSE the hearing. 2. DETERMINE whether a majority protest of the voters residing within the boundaries of proposed Zone 1515 exists pursuant to Government Code Section 25217.1(b)(1). In the event that the Board determines a majority protest exists, TERMINATE the proceedings. 3. If the Board determines a majority protest does not exist, ADOPT Resolution No. 2016/94, attached hereto, establishing Zone 1515 of County Service Area P-6 subject to voter approval of a special tax to fund police protection services within the zone. FISCAL IMPACT: The cost of establishing the Police Service District and the election is paid for by the subdivider. BACKGROUND: Per the conditions of approval for Subdivision #9167 (County File #SD07-9167), prior to recording the final map for the subdivision, the subdivider is required to establish APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jennifer Cruz 925 674-7790 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Lindy Lavender, Rosa Mena D. 4 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:March 1, 2016 Contra Costa County Subject:HEARING TO CONSIDER THE PROPOSED FORMATION OF ZONE 1515 IN THE COUNTY SERVICE AREA OF P-6 IN THE UNINCORPORATED AREA OF WALNUT CREEK (DISTRICT IV) March 1, 2016 Contra Costa County Board of Supervisors Minutes 46 BACKGROUND: (CONT'D) a special police services tax district for the subdivision in order to provide additional funding to augment police services in the area of the subdivision. The property to be placed within the special tax district consists of a 9.98-acre site located at 1125 North Gate Road in the unincorporated area of Walnut Creek. On February 9, 2016, the Board granted conceptual approval for a May 3, 2016, ballot measure seeking approval of a special tax to fund an increase in the level of police protection services that is provided in the unincorporated area of Walnut Creek. On February 9, 2016, the Board approved Resolution No. 2016/64, as required by Government Code Section 25217, subdivision (b), as the first step in forming a new zone within County Service Area (CSA) P-6. The proposed zone would serve as the vehicle to collect special taxes within the proposed zone if a special tax measure is approved by voters on May 3, 2016. Pursuant to Government Code Section 25217.1, subdivision (a), at the public hearing, the Board is required to hear and consider any protests to the formation of the zone. Pursuant to Government Code Section 25217.1, subdivision (b)(1), in the case of inhabited territory, if at the conclusion of the public hearing, the Board determines that more than 50 percent of the total number of voters residing within the proposed zone have filed written objections to the formation, then the Board shall determine that a majority protest exists and terminate the proceedings. If there is no majority protest, the Board may continue the proceedings to form the zone by adopting Resolution No. 2016/94, which would establish Zone 1515 subject to voter approval of the special tax. A separate hearing is also scheduled for March 1, 2016, to consider the adoption of an ordinance authorizing the levy of the tax. CONSEQUENCE OF NEGATIVE ACTION: Zone 1515 would not be formed and the subdivider would be unable to comply with the conditions of approval of the project. The subdivider would be unable to record the final map for the subdivision CLERK'S ADDENDUM Speakers:  Eli D., resident of Martinez. CLOSED the hearing; DETERMINED no majority protest exists; and ADOPTED Resolution No. 2016/94 establishing Zone 1515 of County Service Area P-6 subject to voter approval of a special tax to fund police protection services within the zone. AGENDA ATTACHMENTS Resolution No. 2016/94 Exhibit A - Legal Description Exhibit B- Map Archived Resolution No. 2016/64 MINUTES ATTACHMENTS Signed Resolution No. 2016/94 March 1, 2016 Contra Costa County Board of Supervisors Minutes 47 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/94 IN THE MATTER OF CREATING ZONE 1515 OF COUNTY SERVICE AREA P-6 IN THE UNINCORPORATED AREA OF WALNUT CREEK WHEREAS, this Board recognizes the need for increased police protection services in the above subject zone and the difficulty of funding the current or an increased level of services; and WHEREAS, establishing the subject zone is a necessary step for the Board of Supervisors to seek voter approval of a special tax for increased police protection services in the zone area. Government Code Sections 25217 and 25217.1 establish procedures for the formation of a zone within a county service area; NOW, THEREFORE, BE IT BY THE BOARD RESOLVED THAT: 1. It is in the public interest to provide an increased level of police protection services in the area of proposed Zone 1515 of County Service Area P-6. 2. A majority protest against the proposed formation of Zone 1515 does not exist, pursuant to Government Code Section 25217.1, subdivision (b). 3. Subject to voter approval of Ordinance No. 2016-03 on May 3, 2016 authorizing the levy of a special tax within proposed Zone 1515, that portion of Contra Costa County Service Area P-6 described in Exhibit A attached hereto and shown in Exhibit B attached hereto is established as Zone 1515 of County Service Area P-6, effective upon this Board’s adoption of a resolution declaring the results of the May 3, 2016, election (“Effective Date”). 4. No affected properties located in Zone 1515 will be taxed for any existing bonded indebtedness or contractual obligations as a result of the formation of said zone. 5. On or after the Effective Date, the Clerk of this Board shall cause the filing of a statement of the creation of said zone to be made with the County Assessor and the State Board of Equalization (in Sacramento) pursuant to Government Code Sections 54900-54902. The filing shall include a map or plat indicating the boundaries of said zone. Contact: Jennifer Cruz 925 674-7790 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Lindy Lavender, Rosa Mena 5 March 1, 2016 Contra Costa County Board of Supervisors Minutes 48 March 1, 2016Contra Costa County Board of Supervisors Minutes49 March 1, 2016 Contra Costa County Board of Supervisors Minutes 50 March 1, 2016 Contra Costa County Board of Supervisors Minutes 51 ARCHIVED DOCUMENTMarch 1, 2016Contra Costa County Board of Supervisors Minutes52 ARCHIVED DOCUMENTMarch 1, 2016Contra Costa County Board of Supervisors Minutes53 ARCHIVED DOCUMENTMarch 1, 2016Contra Costa County Board of Supervisors Minutes54 RECOMMENDATION(S): 1. OPEN hearing to consider adoption of Ordinance No. 2016-03, authorizing the levy of a special tax for police protection services in Zone 1515 of County Service area P-6 in the unincorporated area of Walnut Creek; CONSIDER oral and written comments received; and CLOSE the public hearing. 2. ADOPT Ordinance No. 2016-03, attached hereto. 3. ADOPT Resolution No. 2016/95, attached hereto, authorizing an election in Zone 1515 of County Service Area P-6 to consider approval of Ordinance No. 2016-03. 4. DIRECT the County Clerk, Elections Division, to conduct the election required by Government Code Sections 23027 and 53978. This election shall be held on May 3, 2016. FISCAL IMPACT: The cost of establishing the Police Service District and election is paid for by the subdivider. BACKGROUND: Per the conditions of approval for Subdivision No. 9167 (County File #SD07-9167), prior to recording the final map for the subdivision, the subdivider is required to establish a special Police Services tax district for the purposes of providing additional funding to augment police services in the area of the subdivision. The property to be subdivided and placed within the proposed special tax district consists of a 9.98-acre site located in the unincorporated area of Walnut Creek. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jennifer Cruz 925 674-7790 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Lindy Lavender, Rosa Mena D. 5 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:March 1, 2016 Contra Costa County Subject:HEARING TO CONSIDER ADOPTION OF PROPOSED SPECIAL TAX ORDINANCE AND AUTHORIZE ELECTION TO OBTAIN VOTER APPROVAL (DISTRICT IV) March 1, 2016 Contra Costa County Board of Supervisors Minutes 55 BACKGROUND: (CONT'D) On February 9, 2016, the Board approved Resolution No. 2016/64, as required by Government Code Section 25217, subdivision (b), as the first step in forming a new zone within County Service Area (CSA) P-6 in the unincorporated area of Walnut Creek. The proposed zone would serve as the vehicle to collect special taxes within the boundaries of the zone if a special tax measure is approved by registered voters within the zone area at the May 3, 2016, election. The Board is scheduled to conduct a separate hearing on March 1, 2016, on the formation of the proposed zone. If the Board determines there is no majority protest to the formation of this new zone, and if the Board adopts Resolution No. 2016/94, establishing CSA P-6, Zone 1515 subject to voter approval of the special tax, the next step in the process is the hearing on the adoption of a special tax ordinance, the adoption of that ordinance and adoption of a resolution submitting the tax measure to the voters. In this action, the Board is asked to conduct the hearing on, and adopt, the special tax ordinance (Ordinance No. 2016-03), which would authorize the levy of a special tax for police protection services on all taxable parcels in the area of Zone 1515 if a special tax ballot measure is approved by a two-thirds majority of the registered voters in the zone area. Resolution No. 2016/95, the adoption of which is also recommended, sets forth appropriate ballot language, directs the County Clerk, Elections Division, to conduct the aforementioned election as part of the May 3, 2016, election, and supplies appropriate ballot language. CONSEQUENCE OF NEGATIVE ACTION: The project developer would be unable to comply with the conditions of approval for the project. The developer would be unable to record the final map for the subdivision. CLERK'S ADDENDUM CLOSED the public hearing; ADOPTED Ordinance No. 2016-03; ADOPTED Resolution No. 2016/95, authorizing an election in Zone 1515 of County Service Area P-6 to consider approval of Ordinance No. 2016-03; and DIRECTED the County Clerk, Elections Division, to conduct the election required by Government Code Sections 23027 and 53978. This election shall be held on May 3, 2016. AGENDA ATTACHMENTS Resolution No. 2016/95 Exhibit A - Legal Description Exhibit B - Map Exhibit C - Ordinance 2016-03 Archived Resolution No. 2016/64 MINUTES ATTACHMENTS Signed Resolution No. 2016/95 Signed Ordinance 2016-03 March 1, 2016 Contra Costa County Board of Supervisors Minutes 56 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/95 IN THE MATTER OF AUTHORIZING A SPECIAL TAX IN PROPOSED ZONE 1515 OF COUNTY SERVICE AREA P-6 WHEREAS, this Board recognizes the need for increased police protection services in the above subject zone and the difficulty of funding the current or an increased level of services. Government Code Sections 50077 and 53978 establish procedures for voter authorization of a special tax in order to provide additional funding for police protection; NOW, THEREFORE, BE IT RESOLVED THAT: 1. Ordinance No. 2016-03, adopted this date, is to be presented for approval of the voters of proposed Zone 1515 of County Service Area P-6 at the election to be held on May 3, 2016, according to the following ballot proposition: “Shall Ordinance No. 2016-03, to provide additional funding for police protection services, be approved to authorize a special tax on property located in Zone 1515 of County Service Area P-6 in the unincorporated area of Walnut Creek, at an initial annual amount of $200 per parcel for single-family, residential parcels, with higher and lower amounts for properties in other use categories identified in the ordinance, commencing with the tax year beginning July 2017?" 2. The Contra Costa County Registrar of Voters is designated as the Election Official for this election, and the County Clerk, Elections Division, is hereby authorized and directed to provide all notices and take all other actions necessary to hold the election described in this resolution including, but not limited to, providing notices of times within which arguments for and against are to be submitted. 3. The County Administrator, or his designee, shall serve as the Eligible Filer for purposes of filing necessary documents with the Elections Official to facilitate listing of the above ballot proposition. Contact: Jennifer Cruz 925 674-7790 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Lindy Lavender, Rosa Mena 5 March 1, 2016 Contra Costa County Board of Supervisors Minutes 57 March 1, 2016Contra Costa County Board of Supervisors Minutes58 March 1, 2016 Contra Costa County Board of Supervisors Minutes 59 March 1, 2016 Contra Costa County Board of Supervisors Minutes 60 March 1, 2016 Contra Costa County Board of Supervisors Minutes 61 March 1, 2016 Contra Costa County Board of Supervisors Minutes 62 March 1, 2016 Contra Costa County Board of Supervisors Minutes 63 March 1, 2016 Contra Costa County Board of Supervisors Minutes 64 March 1, 2016 Contra Costa County Board of Supervisors Minutes 65 March 1, 2016 Contra Costa County Board of Supervisors Minutes 66 March 1, 2016 Contra Costa County Board of Supervisors Minutes 67 March 1, 2016 Contra Costa County Board of Supervisors Minutes 68 March 1, 2016 Contra Costa County Board of Supervisors Minutes 69 March 1, 2016 Contra Costa County Board of Supervisors Minutes 70 ARCHIVED DOCUMENTMarch 1, 2016Contra Costa County Board of Supervisors Minutes71 ARCHIVED DOCUMENTMarch 1, 2016Contra Costa County Board of Supervisors Minutes72 ARCHIVED DOCUMENTMarch 1, 2016Contra Costa County Board of Supervisors Minutes73 March 1, 2016Contra Costa County Board of Supervisors Minutes74 March 1, 2016Contra Costa County Board of Supervisors Minutes75 March 1, 2016Contra Costa County Board of Supervisors Minutes76 March 1, 2016Contra Costa County Board of Supervisors Minutes77 March 1, 2016Contra Costa County Board of Supervisors Minutes78 March 1, 2016Contra Costa County Board of Supervisors Minutes79 March 1, 2016Contra Costa County Board of Supervisors Minutes80 March 1, 2016Contra Costa County Board of Supervisors Minutes81 March 1, 2016Contra Costa County Board of Supervisors Minutes82 March 1, 2016Contra Costa County Board of Supervisors Minutes83 RECOMMENDATION(S): 1. OPEN public hearing on Ordinance No. 2016-06, which increases fees for registration of weighing and measuring devices and point-of-sale system inspections, pursuant to California Business and Professions Code Sections 12240 and 13350; 2. CONSIDER public testimony concerning the proposed increases; and 3. CLOSE the public hearing ADOPT Ordinance No. 2016-06 amending Chapter 522-2 of the County Ordinance Code to update the annual device and point-of-sale registration fees to be collected in Contra Costa County and provides for inspections of weighing and measuring devices and point-of-sale systems. FISCAL IMPACT: Increased fees recover some of the costs for registering and inspecting commercial devices in the County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 646-5250 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D. 6 To:Board of Supervisors From:Chad Godoy, Director of Agriculture/Weights & Measures Date:March 1, 2016 Contra Costa County Subject:Device Registration Fee Ordinance March 1, 2016 Contra Costa County Board of Supervisors Minutes 84 BACKGROUND: The 2015 revisions to the California Department of Food and Agriculture, Business and Professions Code 12240, allows for higher fees to partially recover the costs of registering and inspecting commercial weighting and measuring devices. The proposed fee increase will offset some of the current costs of registrations and inspections. CONSEQUENCE OF NEGATIVE ACTION: The County will not recover costs of registering and inspecting commercial weighting and measuring devices CHILDREN'S IMPACT STATEMENT: No impact CLERK'S ADDENDUM Speakers:  Eli D., resident of Martinez.  CLOSED the public hearing; and ADOPTED Ordinance No. 2016-06 amending Chapter 522-2 of the County Ordinance Code to update the annual device and point-of-sale registration fees to be collected in Contra Costa County and provides for inspections of weighing and measuring devices and point-of-sale systems. AGENDA ATTACHMENTS Device Reg Fee draft Device Reg Fee FINAL MINUTES ATTACHMENTS Signed Ordinance 2016-06 March 1, 2016 Contra Costa County Board of Supervisors Minutes 85 ORDINANCE NO. 2016-06 DEVICE REGISTRATION AND INSPECTION FEES The Contra Costa County Board of Supervisors ordains as follows (omitting the parenthetical footnotes from the official text of the enacted or amended provisions of the County Ordinance Code): SECTION I. SUMMARY. This ordinance amends Chapter 522-2 of the County Ordinance Code to update the annual device and point-of-sale registration fees to be collected in Contra Costa County and provides for inspections of weighing and measuring devices and point-of-sale systems. SECTION II. Chapter 522-2 is hereby repealed in its entirety and replaced with a new Chapter 522-2 to read: Chapter 522-2 DEVICE REGISTRATION AND INSPECTION FEES Article 522-2.2. General 522-2.202 State Law This chapter effectuates the provisions of Chapter 13.5 of the California Business and Professions Code and California Business and Professions Code Sections 12210, 12211, 12240 and following, and 13350. (Ords. 2016-06, §2, 2006-09 § 2, 83-16). 522-2.204 Basis for Fees. The fees required by this chapter are to recover the costs of incurred by the county sealer for the inspecting and testing of weighing and measuring devices, and the pricing accuracy of point-of-sale systems. required of the county sealer (director) of weights and measures. The fees required by this chapter do not exceed the actual inspection costs. (Ords. 2016-06, §2, 2006-09 § 2, 83-16.) 522-2.205 Definitions. For purposes of this chapter, the following words and phrases have the following meanings: (a) “Annual device registration fee” means the sum of the business location fee and the device fee. (b) "Business location" means each of the following: (1) Each vehicle containing one or more commercial devices. March 1, 2016 Contra Costa County Board of Supervisors Minutes 86 (2) Each business establishment operating as a unique entity at a given place or address, and that requires not more than one inspection trip by a weights and measures official. (3) Water vending machines and other similar equipment, placed at the address of one business but owned and operated by another, shall be considered a separate business location. (4) Houses. For electric meters, vapor meters, and water sub-meters, each house, apartment complex or mobile home shall be considered a separate business location, except that a mobile home park shall be considered one business location instead of each of the mobile homes in such mobile home park. (5) Point-of-sale systems. A business located at a given place or address that uses electronic point-of-sale systems shall be considered a single business location. (c) “Business location fee” means the fee set forth in Table A of Section 522-2.404 of this chapter, for the respective year. (d) “Device” means either of the following: (1) “Measuring instrument,” which means any device, contrivance, apparatus, or instrument used, or designed to be used, for ascertaining measure and includes any tool, appliance, or accessory used or connected therewith. (2) “Weighing instrument,” which means any device, contrivance, apparatus, or instrument used, or designed to be used, for ascertaining weight and includes any tool, appliance, or accessory used or connected therewith. (de) “Device fee” means the fee for each device at a business location as set forth in Table B of Section 522-2.404 of this chapter, next to the respective device. (f) “Director” or “county sealer” means the Contra Costa County agricultural commissioner – director of weights & measures. (eg) "Point-of-sale register” means individual and separate equipment that is capable of recovering electronically stored price information that is used to charge consumers for the purchase of commodities. (fh) "Point-of-sale system” means any system used by a retail establishment such as, but not limited to, a Universal Product Code (UPC) scanner or an electronic price look-up system as a means for determining the price of the item being purchased by a consumer. (gi) "Seasonal vendor” means a produce grower who sells its own produce from a fixed location or farmers market, and who sells suchthat produce for nine months or less in any March 1, 2016 Contra Costa County Board of Supervisors Minutes 87 calendar year. Commercial fishermen who sell their own catch to the public shallare also be considered seasonal vendors. (Ords. 2016-06 § 2, 2006-09 § 2.) 522-2.205 Enforcement. The county sealer (director) of weights and measures shall enforces the provisions of this chapter and may promulgate regulations to effectuate it. (Ords. 2016-06 §2, 2006-09 § 2, 83-16.) Article 522-2.4. Fees. 522-2.402 Annual County Wide Fees. (a) Annual. The fees specified in this article are charged to and payable must be paid by the owner, possessor, or user of the listed devices. The amount of the annual device registration fee is set by a combination the sum of the business location fee and the device fee that is charged for the number of devices at a business location. No annual registration fee may exceed one thousand dollars per business location. (b) County wide. The fees specified in this chapter are annual fees due for all or part of each calendar year during any part of which the device is used for weighing or measuring anywhere in this county subject to the county sealer’s (director’s) jurisdiction. (Ords. 2016-06 §2, 2006-09 § 2, 83-16.) 522-2.404 Amounts. (a) Annual device Rregistration fFees. The annual registration fees due hereunder are adopted pursuant to and under the authority of California Business and Professions Code Section 12240 and 13350. Annual fee amounts established on January 1, 2008 The annual fee amounts established in this chapter shall remain in effect until superseded by a change in California Business and Professions Code Section 12240. Annual registration fees are set by business location and the number of commercial devices and/or point-of- sale registers at each business location under common ownership or management, as follows: Table A (Annual Business Location Fees) Device Fee Authority Fee Effective 5/11/2006 Fee Effective 1/1/2007 Fee Effective 1/1/2008 Business location fee California Business and Professions Code (“B&P”) Section 12240(f) and (o) $60.00 per business location $80.00 per business location $100.00 per business location March 1, 2016 Contra Costa County Board of Supervisors Minutes 88 DEVICE FEE AUTHORITY FEE Business Location Fee California Business and Professions Code (“B&P”) Section 12240(f) and (u) $100 per Business Location Table B (Annual Device Fees) Device Fee Authority Fee Effective 5/11/2006 Fee Effective 1/1/2007 Fee Effective 1/1/2008 Electric, vapor (gas) and water sub-meters B&P Section 12240(g) $2.00 $2.00 $2.00 Vehicle mounted and wholesale fuel meters B&P Section 12240(m) $15.00 $20.00 $25.00 Liquified petroleum gas meters, truck mounted or stationary B&P Section 12240(l) $105.00 $140.00 $175.00 Livestock scales B&P Section 12240(k) $40.00 $60.00 $80.00 Weighing devices, other than livestock scales, =2,000 lb and <10,000 lb B&P Section 12240(h) $90.00 $120.00 $150.00 Weighing devices, other than livestock scales, =10,000 lb B&P Section 12240(h) $150.00 $200.00 $250.00 All other B&P Section $12.00 $16.00 $20.00 March 1, 2016 Contra Costa County Board of Supervisors Minutes 89 commercial weighing or measuring devices 12240(n) Point-of-sale systems with 1-3 point-of- sale registers B&P Section 13350(d) $63.00 $84.00 $105.00 Point-of-sale systems with 4 or more point-of-sale registers B&P Section 13350(d) $111.00 $148.00 $185.00 DEVICE FEE AUTHORITY FEE Water submeters B&P §12240(g) $2 per device per space or apartment Electric submeters B&P §12240(g) $3 per device per space or apartment Vapor (Gas) submeters B&P §12240(g) $4 per device per space or apartment Vehicle mounted & w holesale fuel m eters B&P §12240(m) $75 per device Vehicle odometer used to charge mileage fees, vehicle rentals, or other services B&P §12240(q) and (s) $60 per device ($340 maximum per location) Liquefied petroleum gas m eters, truck mounted or stationary B&P §12240(1) $185 per device B&P §12240(k) $150 per device March 1, 2016 Contra Costa County Board of Supervisors Minutes 90 Livestock scales ≥10,000 lbs. Livestock s cales 2,000 – 9,999 lbs. B&P §12240(k) $100 per device Jewelry and prescription scales B&P §12240(o) $80 per device Weighing d evices, other than livestock s cales, 2,000 – 9,999 lbs. B&P §12240(h) $150 per device Weighing devices, other than livestock s cales, ≥10,000 lbs. B&P §12240(h) $250 per device Computing scales < 100 lbs. B&P §12240(n) $20 per device ($1,000 maximum per location) Weighing devices, other than computing and prescription scales, 100 – 1,999 lbs. B&P §12240(p) $50 per device All other commercial weighing and measuring devices not listed in B&P §12240(g) to (r) B&P §12240(t) $20 per device ($1,000 maximum per location) Point-of-sale systems with 1-3 point-of-sale registers B&P §13350(d) $149 March 1, 2016 Contra Costa County Board of Supervisors Minutes 91 Point-of-sale systems with 4-9 point-of-sale r egisters B&P §13350(d) $237 Point-of-sale s ystems with 10 or more point-of- sale registers B&P §13350(d) $427 (b) Point-of-sale systems fees. The point-of-sale system device fees are based on the number of point-of-sale registers at a single business location as set forth in Table B. (c) Fee Eexemptions. (1) Business location fees will be waived for: (i) Seasonal vendors who bring their scales in for testing to a central location designated by the Contra Costa County department of agriculture, weights and measures. (ii) Seasonal agricultural users of stationary scales, if a stationary scale is used no more than thirty days in a calendar year. (2) The business location fee will be reduced by fifty percent for those small businesses that have both (i) a single location in Contra Costa County, and (ii) gross annual revenue that does not exceed fifty thousand dollars. The director of the Contra Costa County department of agriculture, weights and measures shall prescribe the verification methods for the foregoing criteria. (32) A business shall be is exempted from having to pay a business location fee in respect of for its use of a point-of-sale system if it is already required under this chapter to pay a business location fee at the same location or address for any other reason required under this chapter. (d) Fee reduction. The business location fee will be reduced by fifty percent (50%) for those small businesses that have both a single location in Contra Costa County and gross annual revenue that does not exceed $60,000, subject to verification by the director. Businesses must apply annually for this fee reduction by providing records of its gross annual revenue, such as prior year tax returns. (Ords. 2016 –06 § 2, 2006-09 § 2, 99-09 § 2, 95-9, 94-11, 92-13 § 2, 88-97, 84-2, 83-16.) March 1, 2016 Contra Costa County Board of Supervisors Minutes 92 522-2.404 Penalties. Upon failure to pay the annual registration fee within sixty days after it is due and payable, a penalty in the amount of fifty percent of the prescribed annual registration fee shall be added to the prescribed annual registration fee and shall be due and payable. Failure to pay the annual registration fee for more than ninety days after it is due and payable, will result in a penalty of one hundred percent of the prescribed annual registration fee being added to the overdue amount. (a) Failure to pay annual registration fee within 60 days. Upon failure to pay the annual registration fee within 60 days after it is due and payable, a penalty in the amount of fifty percent (50%) of the prescribed annual registration fee will be added to the prescribed annual registration fee, and the total sum shall be immediately due and payable. (b) Failure to pay annual registration fee after 90 days. Upon failure to pay the annual registration fee after 90 days from when it became due and payable, a penalty in the amount of one hundred percent (100%) of the prescribed annual registration fee will be added to the prescribed annual registration fee and the total sum will become immediately due and payable. (Ord. 2016 –06 §2 , 2006-09 § 2, 88-97.) 522-2. 405 Devices, Point-of-Sale Systems and Locations. Subject devices. All weights, scales, beams, measures of any kind, point-of-sale systems, instruments or mechanical devices for weighing or measuring, and tools, appliances and accessories connected with any or all such instruments or measures, sold, or used by any proprietor, agent, lessee or employee for commercial purposes (as such term is defined in California Business and Professions Code Section 12500), are subject to inspection and testing by the county sealer (director). (Ords. 2016-06 § 2, 2006-09 § 2, 92-13 § 2, 88-97, 84-2, 83-16.) March 1, 2016 Contra Costa County Board of Supervisors Minutes 93 SECTION III. EFFECTIVE DATE. This ordinance becomes effective 30 days after passage, and within 15 days after passage shall be published once with the names of supervisors voting for or against it in the Contra Costa Times, a newspaper published in this County. PASSED on ______________, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: DAVID J. TWA _________________________________ Clerk of the Board of Supervisors Board Chair and County Administrator By:______________________ [SEAL] Deputy CJR: H:\Ordinances\Weights & Measures Device Fees\FINAL Device Reg Fee Ordinance Redlined.docxH:\Ordinances\Weights & Measures Device Fees\Device Reg Fee Ordinance CJR Edit Redlined v2.docxH:\Ordinances\Weights & Measures Device Fees\Device Reg Fee Ordinance CJR Edit Redlined.docx March 1, 2016 Contra Costa County Board of Supervisors Minutes 94 ORDINANCE NO. 2016-06 DEVICE REGISTRATION AND INSPECTION FEES The Contra Costa County Board of Supervisors ordains as follows (omitting the parenthetical footnotes from the official text of the enacted or amended provisions of the County Ordinance Code): SECTION I. SUMMARY. This ordinance amends Chapter 522-2 of the County Ordinance Code to update the annual device and point-of-sale registration fees to be collected in Contra Costa County and provides for inspections of weighing and measuring devices and point-of-sale systems. SECTION II. Chapter 522-2 is hereby repealed in its entirety and replaced with a new Chapter 522-2 to read: Chapter 522-2 DEVICE REGISTRATION AND INSPECTION FEES Article 522-2.2. General 522-2.202 State Law This chapter effectuates California Business and Professions Code Sections 12210, 12211, 12240 and following, and 13350. (Ords. 2016-06 § 2, 2006-09 § 2, 83-16). 522-2.204 Basis for Fees. The fees required by this chapter are to recover the costs incurred by the county sealer for the inspection and testing of weighing and measuring devices and the pricing accuracy of point- of-sale systems. The fees required by this chapter do not exceed the actual inspection costs. (Ords. 2016-06 § 2, 2006-09 § 2, 83-16.) 522-2.205 Definitions. For purposes of this chapter, the following words and phrases have the following meanings: (a) "Annual device registration fee" means the sum of the business location fee and the device fee. (b) "Business location" means each of the following: (1) Each vehicle containing one or more commercial devices. (2) Each business establishment operated as a unique entity at a given place or address, and that requires not more than one inspection trip by a weights and measures official. March 1, 2016 Contra Costa County Board of Supervisors Minutes 95 (3) Water vending machines and other similar equipment, placed at the address of one business but owned and operated by another, shall be considered a separate business location. (4) Houses. For electric meters, vapor meters, and water sub-meters, each house, apartment complex or mobile home shall be considered a separate business location, except that a mobile home park shall be considered one business location instead of each of the mobile homes in such mobile home park. (5) Point-of-sale systems. A business located at a given place or address that uses electronic point-of-sale systems shall be considered a single business location. (c) “Business location fee” means the fee set forth in Table A of Section 522-2.404 of this chapter, for the respective year. (d) “Device” means either of the following: (1) “Measuring instrument,” which means any device, contrivance, apparatus, or instrument used, or designed to be used, for ascertaining measure and includes any tool, appliance, or accessory used or connected therewith. (2) “Weighing instrument,” which means any device, contrivance, apparatus, or instrument used, or designed to be used, for ascertaining weight and includes any tool, appliance, or accessory used or connected therewith. (e) “Device fee” means the fee for each device at a business location as set forth in Table B of Section 522-2.404 of this chapter, next to the respective device. (f) “Director” or “county sealer” means the Contra Costa County agricultural commissioner – director of weights & measures. (g) "Point-of-sale register” means individual and separate equipment that is capable of recovering electronically stored price information that is used to charge consumers for the purchase of commodities. (h) "Point-of-sale system” means any system used by a retail establishment such as, but not limited to, a Universal Product Code (UPC) scanner or an electronic price look-up system as a means for determining the price of the item being purchased by a consumer. (i) "Seasonal vendor” means a produce grower who sells its own produce from a fixed location or farmers market, and who sells that produce for nine months or less in any calendar year. Commercial fishermen who sell their own catch to the public are also considered seasonal vendors. (Ords. 2016-06 § 2, 2006-09 § 2.) March 1, 2016 Contra Costa County Board of Supervisors Minutes 96 522-2.205 Enforcement. The county sealer enforces the provisions of this chapter and may promulgate regulations to effectuate it. (Ords. 2016-06 § 2, 2006-09 § 2, 83-16.) Article 522-2.4. Fees. 522-2.402 Annual County Wide Fees. (a) Annual. The fees specified in this article are charged to and must be paid by the owner, possessor, or user of the listed devices. The amount of the annual device registration fee is the sum of the business location fee and the device fee. (b) County wide. The fees specified in this chapter are annual fees due for all or part of each calendar year during any part of which the device is used for weighing or measuring. (Ords. 2016-06 § 2, 2006-09 § 2, 83-16.) 522-2.404 Amounts. (a) Annual device registration fees. The annual device registration fees due under this chapter are adopted pursuant to and under the authority of California Business and Professions Code Sections 12240 and 13350. The annual fee amounts established in this chapter shall remain in effect unless superseded by a change in California Business and Professions Code Section 12240. Annual registration fees are set by business location and the number of commercial devices and/or point-of-sale registers at each business location under common ownership or management, as follows: Table A (Annual Business Location Fees) DEVICE FEE AUTHORITY FEE Business Location Fee California Business and Professions Code (“B&P”) Section 12240(f) and (u) $100 per Business Location March 1, 2016 Contra Costa County Board of Supervisors Minutes 97 Table B (Annual Device Fees) DEVICE FEE AUTHORITY FEE Water submeters B&P §12240(g) $2 per device per space or apartment Electric submeters B&P §12240(g) $3 per device per space or apartment Vapor (Gas) submeters B&P §12240(g) $4 per device per space or apartment Vehicle mounted & w holesale fuel m eters B&P §12240(m) $75 per device Vehicle odometer used to charge mileage fees, vehicle rentals, or other services B&P §12240(q) and (s) $60 per device ($340 maximum per location) Liquefied petroleum gas m eters, truck mounted or stationary B&P §12240(1) $185 per device Livestock scales ≥10,000 lbs. B&P §12240(k) $150 per device Livestock s cales 2,000 – 9,999 lbs. B&P §12240(k) $100 per device Jewelry and prescription scales B&P §12240(o) $80 per device March 1, 2016 Contra Costa County Board of Supervisors Minutes 98 Weighing d evices, other than livestock s cales, 2,000 – 9,999 lbs. B&P §12240(h) $150 per device Weighing devices, other than livestock s cales, ≥10,000 lbs. B&P §12240(h) $250 per device Computing scales < 100 lbs. B&P §12240(n) $20 per device ($1,000 maximum per location) Weighing devices, other than computing and prescription scales, 100 – 1,999 lbs. B&P §12240(p) $50 per device All other commercial weighing and measuring devices not listed in B&P §12240(g) to (r) B&P §12240(t) $20 per device ($1,000 maximum per location) Point-of-sale systems with 1-3 point-of-sale registers B&P §13350(d) $149 Point-of-sale systems with 4-9 point-of-sale r egisters B&P §13350(d) $237 Point-of-sale s ystems with 10 or more point-of- sale registers B&P §13350(d) $427 March 1, 2016 Contra Costa County Board of Supervisors Minutes 99 (b) Point-of-sale systems fees. The point-of-sale system device fees are based on the number of point-of-sale registers at a single business location as set forth in Table B. (c) Fee exemptions. (1) Business location fees will be waived for: (i) Seasonal vendors who bring their scales in for testing to a central location designated by the Contra Costa County Department of Agriculture, Weights and Measures. (ii) Seasonal agricultural users of stationary scales, if a stationary scale is used no more than thirty days in a calendar year. (2) A business is exempt from having to pay a business location fee for its use of a point-of-sale s ystem if it is already required under this chapter to pay a business location fee at the same location or address. (d) Fee reduction. The business location fee will be reduced by fifty percent (50%) for those small businesses that have both a single location in Contra Costa County and gross annual revenue that does not exceed $60,000, subject to verification by the director. Businesses must apply annually for this fee reduction by providing records of its gross annual revenue, such as prior year tax returns. (Ords. 2016-06 § 2, 2006-09 § 2, 99-09 § 2, 95-9, 94-11, 92-13 § 2, 88-97, 84-2, 83-16.) 522-2.404 Penalties. (a) Failure to pay annual registration fee within 60 days. Upon failure to pay the annual registration fee within 60 days after it is due and payable, a penalty in the amount of fifty percent (50%) of the prescribed annual registration fee will be added to the prescribed annual registration fee, and the total sum shall be immediately due and payable. (b) Failure to pay annual registration fee after 90 days. Upon failure to pay the annual registration fee after 90 days from when it became due and payable, a penalty in the amount of one hundred percent (100%) of the prescribed annual registration fee will be added to the prescribed annual registration fee and the total sum will become immediately due and payable. (Ord. 2016-06 § 2, 2006-09 § 2, 88-97.) \\ \\ March 1, 2016 Contra Costa County Board of Supervisors Minutes 100 522-2. 405 Devices, Point-of-Sale Systems and Locations. Subject devices. All weights, scales, beams, measures of any kind, point-of-sale systems, instruments or mechanical devices for weighing or measuring, tools, appliances and accessories connected with any or all such instruments or measures, sold, or used by any proprietor, agent, lessee or employee for commercial purposes (as that term is defined in California Business and Professions Code Section 12500), are subject to inspection and testing by the County Sealer. (Ord. 2016-06 § 2, 2006-09 § 2, 92-13 § 2, 88-97, 84-2, 83-16.) SECTION III. EFFECTIVE DATE. This ordinance becomes effective 30 days after passage, and within 15 days after passage shall be published once with the names of supervisors voting for or against it in the Contra Costa Times, a newspaper published in this County. PASSED on ______________, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: DAVID J. TWA _________________________________ Clerk of the Board of Supervisors Board Chair and County Administrator By:______________________ [SEAL] Deputy CJR: H:\Ordinances\Weights & Measures Device Fees\FINAL Device Reg Fee Ordinance.docx March 1, 2016 Contra Costa County Board of Supervisors Minutes 101 March 1, 2016Contra Costa County Board of Supervisors Minutes102 March 1, 2016Contra Costa County Board of Supervisors Minutes103 March 1, 2016Contra Costa County Board of Supervisors Minutes104 March 1, 2016Contra Costa County Board of Supervisors Minutes105 March 1, 2016Contra Costa County Board of Supervisors Minutes106 March 1, 2016Contra Costa County Board of Supervisors Minutes107 March 1, 2016Contra Costa County Board of Supervisors Minutes108 RECOMMENDATION(S): OPEN a public hearing, previously fixed for March 1, 2016 at 9:30 a.m., on implementation of the property tax cost recovery provisions of Revenue and Taxation Code section 95.3; RECEIVE testimony and CLOSE the public hearing; 1. ADOPT the report of the Auditor-Controller filed on January 19, 2016 of the 2014-2015 fiscal year property tax-related costs of the Assessor, Tax Collector, Auditor, and Assessment Appeals Board, including the proposed charges against each local jurisdiction excepting school entities, for the local jurisdiction's proportionate share of such administrative costs; and 2. ADOPT Resolution No. 2016/55 regarding the implementation of the property tax administrative cost recovery provisions of Revenue and Taxation Code section 95.3 for fiscal year 2015-2016. 3. FISCAL IMPACT: The fiscal year 2014-2015 net cost of property tax administration was $14,713,471. This amounts to approximately 0.62% of all 2014-2015 property taxes levied countywide. This cost is allocated to each taxing entity in the County based on net revenues of each entity as a percentage of total revenues. School districts, community college districts, and the County Office of Education are exempt from cost recovery. As a result, the County absorbs the schools' share, which this year amounts to $7,133,547. The net recovery to the County is $5,806,565. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, County Auditor-Controller, Gus Kramer, County Assessor D. 7 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:Property Tax Administrative Cost Recovery March 1, 2016 Contra Costa County Board of Supervisors Minutes 109 FISCAL IMPACT: (CONT'D) > Total cost of property tax administration $14,713,471 Exempt School share -$7,133,547 County share -$1,773,359 Net recovery to the County $5,806,565 BACKGROUND: In 1997, the Board adopted Resolution No. 97/129, which provides procedures for property tax administrative cost recovery. The recommended actions are necessary for implementation of Resolution No. 97/129 for the current fiscal year. CONSEQUENCE OF NEGATIVE ACTION: The County would not recover $5,600,317 in property tax administrative costs. CLERK'S ADDENDUM CLOSED the public hearing; ADOPTED the report of the Auditor-Controller of the 2014-2015 fiscal year property tax-related costs of the Assessor, Tax Collector, Auditor, and Assessment Appeals Board, including the proposed charges against each local jurisdiction excepting school entities, for the local jurisdiction's proportionate share of such administrative costs; and ADOPTED Resolution No. 2016/55 regarding the implementation of the property tax administrative cost recovery provisions of Revenue and Taxation Code section 95.3 for fiscal year 2015-2016. AGENDA ATTACHMENTS Resolution No. 2016/55 2015-16 Property Tax Administration Cost Recovery MINUTES ATTACHMENTS Signed Resolution No. 2016/55 March 1, 2016 Contra Costa County Board of Supervisors Minutes 110 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/55 and the Auditor-Controller by his following signature. SUBJECT: Findings and Determination Concerning the Implementation of the Property Tax Administrative Cost Recovery Provisions of Revenue and Taxation Code section 95.3 A public hearing having been held during the Board of Supervisors' meeting of March 1, 2016, on implementation of the property tax cost recovery provisions of Revenue and Taxation Code section 95.3, as provided in Board of Supervisors' Resolution 97/129, the Board of Supervisors, and the Auditor-Controller, hereby make the following findings and determination. A. PROPERTY TAX ADMINISTRATIVE RECOVERY 1. On January 19, 2016, the Auditor-Controller filed with the Clerk of the Board of Supervisors a report of the 2014-2015 fiscal year property tax-related costs of the Assessor, Tax Collector, Auditor and Assessment Appeals Board, including the applicable administrative overhead costs permitted by federal circular A-87 standards, proportionally attributable to each local jurisdiction and Educational Revenue Augmentation Fund (ERAF) in Contra Costa County, in the ratio of property tax revenue received by each local jurisdiction and ERAF divided by the total property tax revenue received by all local jurisdictions and ERAFs in the county for the current fiscal year. The report included proposed charges against each local jurisdiction excepting school entities, for the local jurisdiction's proportionate share of such administrative costs. 2. On March 1, 2016 at the Board of Supervisors' meeting, a public hearing was held on the Auditor-Controller's report, notice of which was given as required by law and by Board of Supervisors' Resolution No. 97/129. 3. The report of the Auditor-Controller filed on January 19, 2016, is hereby adopted, and the Board of Supervisors and the Auditor-Controller find that amounts expressed in said report do not exceed the actual amount of 2014-2015 fiscal year property tax administrative costs proportionally attributable to local jurisdictions. 4. The additional revenue received by Contra Costa County on account of its 2014-2015 fiscal year property tax administrative costs pursuant to Revenue and Taxation Code section 95.3 shall be used only to fund the actual costs of assessing, equalizing, collecting, and allocating property taxes. An equivalent amount of the revenues budgeted to finance assessing, equalizing, collecting and allocating property taxes in fiscal year 2015-2016 may be reallocated to finance other County services. In the event that the actual 2015-2016 costs for assessing, collecting, equalizing and allocating property taxes plus allowable overhead costs are less than the amounts determined in the January 19, 2016 report by the Auditor-Controller, the difference shall be proportionally allocated to the respective local jurisdictions which paid property tax administration charges. B. FINDINGS AND DETERMINATION 1. No written objections were received by March 1, 2016 for the public hearing on the Auditor-Controller's report filed on January 19, 2016. 2. The property tax administrative costs proportionately attributable to each local jurisdiction for the 2014-2015 fiscal year are as set forth in the Auditor-Controller's report filed on January 19, 2016, attached hereto as Exhibit A. 5 March 1, 2016 Contra Costa County Board of Supervisors Minutes 111 3. The amounts expressed in the Auditor-Controller's report are correct. 4. Notice as required by law was given of the public hearing on March 1, 2016 5. The grounds stated herein to support findings are not exclusive and any findings may be supported on any lawful ground, whether or not expressed herein. 6. If any finding herein is held invalid, such invalidity shall not affect findings which can be given effect without the invalid provision, and to this end, the invalid finding is severable. So found and determined: ________________________________________ Robert Campbell Contra Costa County Auditor-Controller Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, County Auditor-Controller, Gus Kramer, County Assessor March 1, 2016 Contra Costa County Board of Supervisors Minutes 112 March 1, 2016 Contra Costa County Board of Supervisors Minutes 113 March 1, 2016 Contra Costa County Board of Supervisors Minutes 114 March 1, 2016 Contra Costa County Board of Supervisors Minutes 115 March 1, 2016 Contra Costa County Board of Supervisors Minutes 116 March 1, 2016 Contra Costa County Board of Supervisors Minutes 117 March 1, 2016 Contra Costa County Board of Supervisors Minutes 118 March 1, 2016 Contra Costa County Board of Supervisors Minutes 119 March 1, 2016 Contra Costa County Board of Supervisors Minutes 120 March 1, 2016 Contra Costa County Board of Supervisors Minutes 121 March 1, 2016 Contra Costa County Board of Supervisors Minutes 122 March 1, 2016 Contra Costa County Board of Supervisors Minutes 123 March 1, 2016 Contra Costa County Board of Supervisors Minutes 124 March 1, 2016 Contra Costa County Board of Supervisors Minutes 125 March 1, 2016 Contra Costa County Board of Supervisors Minutes 126 March 1, 2016 Contra Costa County Board of Supervisors Minutes 127 March 1, 2016 Contra Costa County Board of Supervisors Minutes 128 March 1, 2016 Contra Costa County Board of Supervisors Minutes 129 March 1, 2016 Contra Costa County Board of Supervisors Minutes 130 March 1, 2016 Contra Costa County Board of Supervisors Minutes 131 March 1, 2016Contra Costa County Board of Supervisors Minutes132 March 1, 2016Contra Costa County Board of Supervisors Minutes133 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Administrator, or designee, to enter into a memorandum of understanding with the cities of Brentwood and Oakley and the East Contra Costa County Fire Protection District to fund the Knightsen Fire Station and adopt agreed upon recommendations from the Fire and Medical Services Task Force. FISCAL IMPACT: No additional fiscal impact. The Board of Supervisors previously approved an appropriations and revenue adjustment in the amount of $311,617 to fund the County share of the agreement. BACKGROUND: Prior to 2002, the primarily volunteer firefighting forces of far East County provided the protection needed to douse the occasional barn or house fire. However, as these rural communities transformed into bedroom communities, their fire-protection needs stretched beyond that of an all-volunteer force. In 2002, three small East County fire districts were consolidated into a new entity known as the East Contra Costa Fire Protection District (ECCFPD or District), with the Contra Costa County Board of Supervisors as its governing board. The new District eliminated duplicative administrative services, ensured better coordination and communication between the stations, and expanded the training requirements of the firefighters. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy M. Ewell, 925-335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Gus Vina, Brentwood City Manager, Bryan Montgomery, Oakley City Manager, Hugh Henderson, ECCFPD Fire Chief D. 8 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:MEMORANDUM OF UNDERSTANDING BETWEEN MEMBERS OF THE FIRE AND MEDICAL SERVICES TASK FORCE March 1, 2016 Contra Costa County Board of Supervisors Minutes 134 BACKGROUND: (CONT'D) > In 2008, the ECCFPD had eight stations and 52 full-time sworn personnel with an additional 25 sworn personnel on call. As far East County grew, so did the calls for more local control. In 2009 the County relinquished oversight, giving the city of Brentwood four appointments to the local board, Oakley three representatives, and the Board of Supervisors two representatives, to reflect the needs of the unincorporated areas. At the time, the District had more than $6 million in reserves, 50% of its annual budget. As the County turned over governance to the local board, it reiterated to the yet-to-be-appointed fire district board that strong consideration be given to establishing an elected fire board in the future. An elected board would move the district another step closer to the original intention — to ensure that local citizens have a voice in the district's operations. Today, the ECCFPD covers approximately 238 square miles, serves Brentwood, Oakley, and the unincorporated communities of Bethel Island, Discovery Bay, Knightsen, Byron and areas of Marsh Creek and Morgan Territory. The District now has only three stations where there once were eight, and the budget reserve of more than $6 million is now running at a deficit. A way must be found to increase funding for a district dependent on a 1978 property tax base that reflects agricultural land values, which is not sufficient to pay for today's suburban setting and service needs. There were two attempts at the ballot box but voters rejected additional funding, perhaps not understanding the true nature of the funding crisis and how it came about. Following the April 2015 election in which property owners rejected an additional fire assessment to maintain the five-station model, East County leaders, in June, formed a task force to discuss how fire and medical services can be enhanced from the current three stations in operation. The Task Force, composed of representatives from Brentwood and Oakley city management, ECCFPD and Contra Costa County Fire Protection District management, the County District III and District IV Supervisors' offices, and IAFF Local 1230 leadership, looked at both short-term relief and long-term solutions. On November 17, 2015, the Board of Supervisors considered the Task Force report and adopted recommendations 1-3. In addition, the Board conditioned their approval of funding on the ECCFPD Board of Directors taking the following actions: (1) initiate action to change the existing Board of Directors from an appointed Board to an elected Board, including application to the Local Agency Formation Commission (LAFCo), if legally required; (2) initiate action to form a citizen’s oversight committee for any revenue enhancement measure that is sought, including residents and taxpayers within the District; (3) initiate action to evaluate changing the District’s name to one that more accurately reflects the communities that it serves; and (4) approve the recommendation of District Fire Chief Henderson to use the temporary fund allocation to re-open and operate the fire station in Knightsen. Today's action formally approves the memorandum of understanding between all of the parties. CONSEQUENCE OF NEGATIVE ACTION: The County will not be a party to the MOU between the members of the Fire and Medical Services Task Force. CLERK'S ADDENDUM Speakers: Eli D., resident of Martinez; Gus Vina, Brentwood City Manager. ATTACHMENTS Memorandum of Understanding March 1, 2016 Contra Costa County Board of Supervisors Minutes 135 2016.001.3 1 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BRENTWOOD, THE CITY OF OAKLEY, CONTRA COSTA COUNTY, AND THE EAST CONTRA COSTA FIRE PROTECTION DISTRICT FOR THE IMPLEMENTATION OF RECOMMENDATIONS OF THE FIRE AND MEDICAL SERVICES TASK FORCE This Memorandum of Understanding (MOU) is entered into on the ____ day of ___________ , 2016 by and between the City of Brentwood (Brentwood), the City of Oakley (Oakley), Contra Costa County (County) and the East Contra Costa Fire Protection District (District), all California public agencies (each a Party; and collectively, Parties). RECITALS A. The District provides fire prevention and fire and medical emergency response services to the District, which covers 249 square miles and a population of over 110,000. B. The District’s jurisdiction is comprised of the entire cities of Brentwood and Oakley, as well as several unincorporated communities in Contra Costa County. C. The District is funded primarily by property taxes, receiving an average of 7 cents per dollar paid, and lacks a dedicated funding source sufficient to provide requisite fire and medical emergency prevention and response services. D. District voters and property owners have not passed a parcel tax or benefit assessment measure to increase funding for the District. E. A lack of sufficient funding has required the District to reduce fire and medical response services, including with the recent closure of two fire stations, despite continuously increasing call volumes. F. The District is currently served with only three fire stations and nine firefighters for any given shift, relying on neighboring agencies and CalFire for additional resources. G. A task force (the Task Force) was formed to identify and recommend both short-term and long-term solutions to improve fire and medical emergency response capabilities within the District. H. Task Force members include the Fire Chief for Contra Costa Fire Protection District; the Fire Chief and a Battalion Chief for the District; the Chiefs of Staff from County Supervisors Mary Piepho’s and Karen Mitchoff’s offices; the President, Vice-President and Board Member for Firefighters Association Local 1230; the City Manager for Oakley, and the City Manager for Brentwood. I. The Task Force met on multiple occasions, discussed various challenges hampering the District, and identified short and long-term solutions to improve fire and emergency medical responses within the District. March 1, 2016 Contra Costa County Board of Supervisors Minutes 136 2016.001.3 2 J. The Task Force developed specific recommendations (the Recommendations) that were ultimately adopted by the Parties in the manner further described below. K. On November 2, 2015, the District’s Board of Directors adopted the Recommendations and authorized preparation of this MOU by Resolution 2015-22. L. On November 10, 2015, the City Council of Brentwood adopted the Recommendations and authorized preparation of this MOU by Resolution 2015-167. M. On November 10, 2015, the City Council of Oakley adopted the Recommendations and authorized preparation of this MOU by Resolution 127-15. N. On November 17, 2015, the County Board of Supervisors adopted the Recommendations and authorized preparation of this MOU by Resolution 2015/424. O. On December 7, 2015, the District’s Board of Directors adopted revised Recommendations and reauthorized preparation of this MOU by Resolution 2015-25. P. On February __, 2016, the City Council of Brentwood authorized execution of this MOU by Resolution 2016-___. Q. On February __, 2016, the City Council of Oakley authorized execution of this MOU by Resolution ___-16. R. On February __, 2016, the County Board of Supervisors authorized execution of this MOU by Resolution 2016/___. S. On February __, 2016, the District’s Board of Directors authorized execution of this MOU by Resolution 2016-__. T. The Parties desire to formally memorialize the Final Recommendations as set forth in the attached Exhibit A (the Final Recommendations) and establish a process for funding a fourth fire station within the District and other elements of the Final Recommendations. AGREEMENT NOW, THEREFORE, Brentwood, Oakley, the County, and the District agree as follows: 1. Agreement on Final Recommendations. The Parties agree to work cooperatively to implement the Final Recommendations that are set forth in the attached Exhibit A. 2. Term. This MOU will commence on the date that the last party signs it, which will be the date first written above; and, unless earlier terminated or extended, will end on July 31, 2017. 3. Payment. Upon receipt of an invoice from the District, the other Parties will pay in the manner set forth in the attached Exhibit B, Payment; and in the amounts set forth in the Cost Allocation Table also contained in Exhibit B. March 1, 2016 Contra Costa County Board of Supervisors Minutes 137 2016.001.3 3 4. Notices. Any notice required to be given by any Party, or which any Party may wish to give to another Party, must be in writing and served either by personal delivery or sent by certified or registered mail, postage prepaid, addressed as follows: To Brentwood: To the County: City of Brentwood County of Contra Costa 150 City Park Way 651 Pine St. Brentwood, CA 94513 10th Floor, Martinez CA Attn: City Manager Attn: County Administrator To Oakley: To the District: City of Oakley East Contra Costa Fire Protection District 3231 Main Street 134 Oak Street Oakley, CA 94561 Brentwood, CA 94513 Attn: City Manager Attn: Fire Chief Notice will be deemed effective on the date personally delivered or, if mailed, three days after deposit in the United States mail. 5. Successors. This MOU shall be binding upon each Party and any of its successors or assigns. No Party may assign or transfer any part of this MOU without the written consent of the other Parties. 6. Third Parties. This MOU does not confer any benefits on any third party. 7. No Waiver. The failure of any Party to insist upon the strict performance of any of the terms, covenant and conditions of this MOU will not be deemed a waiver of any right or remedy that any Party may have, and will not be deemed a waiver of their right to require strict performance of all of the terms, covenant, and conditions thereafter. 8. Governing Law and Venue. This MOU will be construed and its performance enforced under California law. In the event that a suit is brought by any Party to this MOU, the Parties agree that venue will be exclusively vested in the State courts of the County of Alameda or, if federal jurisdiction is appropriate, exclusively in the United States District Court for the Northern District of California, in Oakland, California. 9. Entire Agreement. This MOU constitutes the entire agreement between the Parties pertaining to its subject matter and supersedes all prior or contemporaneous agreements, representations and understanding of the Parties. The Recitals above and each of the attached Exhibits, are true, correct and made a part this MOU. 10. Amendment. This MOU may be amended or terminated by mutual consent in writing of the Parties. March 1, 2016 Contra Costa County Board of Supervisors Minutes 138 2016.001.3 4 11. Maintenance of Records. The Parties will retain all digital files, books, documents, papers, accounting records and other evidence pertaining to MOU-related invoice payments for not less than three years after the expiration or termination of this MOU. 12. Review of Records. If requested, the Parties' auditors, or any duly authorized representative of the Parties, will have access to the other Parties' digital files, books, records, and documents that are pertinent to MOU-related invoice payments for audits and examinations for a period of three years after the expiration or termination of this MOU. Timely notice will be provided prior to the conducting of any audit. 13. Severability. If any term, covenant, condition, or provision of this MOU, or the application thereof to any person or circumstance, is to any extent be held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the terms, covenants, conditions and provisions of this MOU, or the application thereof to any person or circumstance, will remain in full force and effect and will in no way be affected, impaired or invalidated thereby. 14. Dispute Resolution. Should any dispute arise out of this MOU, including but not limited to claims that any of the Parties has failed to meet its obligations established by this MOU, the Parties may meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. The costs of the mediator, if any, shall be paid for by each Party on an equal basis. If a mediated settlement is reached, no Party shall be the prevailing party for the purposes of the resolution of the dispute. No Party shall be permitted to file legal action without first meeting in mediation and maintaining a good faith attempt to reach a mediation resolution. Each Party will bear its own attorney’s fees, if any. 15. Withdrawal of Participation. Any Party may withdraw its participation in this MOU by providing the other Parties no less than 6 months’ advance written notice of its decision to withdraw. A Party that withdraws its participation will remain responsible for any claims, demands, damages, or liabilities arising from the Party’s participation in this MOU. The withdrawing Party shall not be excused from payment of any pending invoices issued pursuant to Exhibit B, Section A, of this Agreement, nor entitled to receive any refund moneys already paid pursuant to Exhibit B, Section A, of this Agreement. 16. Termination. The Parties may, by mutual written agreement, terminate this MOU. 17. Counterparts. This MOU may be executed simultaneously or in counterparts, each of which is to be deemed to be an original, but all of which shall constitute one and the same MOU. 18. Warranty of Authority to Execute MOU. Each Party to this MOU represents and warrants that each person whose signature appears hereon has been duly authorized and has the full authority to execute this MOU on behalf of the entity that is a Party to this MOU. March 1, 2016 Contra Costa County Board of Supervisors Minutes 139 2016.001.3 5 CITY OF BRENTWOOD CITY OF OAKLEY By: __________________________ By:___________________________ Gustavo Vina Bryan Montgomery City Manager City Manager Date: _________________________ Date:_________________________ ATTESTED BY: By: __________________________ By:___________________________ City Clerk City Clerk Date: _________________________ Date:_________________________ APPROVED AS TO FORM: APPROVED AS TO FORM: By: __________________________ By: __________________________ City Attorney City Attorney Date: _________________________ Date:_________________________ March 1, 2016 Contra Costa County Board of Supervisors Minutes 140 2016.001.3 6 CONTRA COSTA COUNTY EAST CONTRA COSTA FIRE PROTECTION DISTRICT By: __________________________ By:___________________________ David Twa Joel Bryant County Administrator Board President Date: _________________________ Date:_________________________ ATTESTED BY: By: __________________________ By:___________________________ County Clerk Fire Chief/District Clerk Date: _________________________ Date:_________________________ APPROVED AS TO FORM: APPROVED AS TO FORM: By: __________________________ By: __________________________ County Counsel Attorney for the District Date: _________________________ Date:_________________________ March 1, 2016 Contra Costa County Board of Supervisors Minutes 141 2016.001.3 7 Exhibit A Final Recommendations 1. A fourth fire station within the East Contra Costa Fire Protection District (District), known as the Knightsen Fire Station, will be commissioned and fully staffed by the District. 2. Two-years of funding for additional and temporary fire and medical emergency response services will be provided by the District, Brentwood, , Oakley, and Contra Costa County in accordance with Exhibit B to the Memorandum of Understanding Between the Cities of Brentwood (Brentwood) and Oakley, Contra Costa County and the East Contra Costa Fire Protection District for the Implementation of Recommendations of the Fire And Medical Services Task Force, in the amounts identified in the Cost Allocation Table therein. 3. A grass roots, community-based group will be formed by the District, Brentwood, Oakley, and Contra Costa County to educate the public on fire and medical response risks and requirements. 4. Consultant(s) will be engaged by Brentwood to explore the possibility of a 2016 ballot initiative to bring more funding for fire and medical emergency response services in the District. 5. Consideration of the potential 2016 ballot initiative will include whether: a. The District will be an independent special district with an elected board b. The District will change its name to make it clear it is not a “county” agency c. A citizen’s oversight committee will be established to oversee implementation of changes as a result of a successful revenue measure. 6. A master plan commissioned by and for the District will be prepared to address the fire and emergency medical service needs for current and future populations of the District. March 1, 2016 Contra Costa County Board of Supervisors Minutes 142 2016.001.3 8 Exhibit B Payments Cost Allocation Table 1st Year 2nd Year Total East Contra Costa Fire Protection District $399,352 $474,626 $873,978 City of Brentwood $190,485 $475,515 $666,000 City of Oakley $109,315 $272,887 $382,202 Contra Costa County $89,127 $222,490 $311,617 Totals $788,279 $1,445,518 $2,233,797 Payment Procedures A. Cost Allocation Invoices 1. Issuance of Cost Allocation Invoices. The East Contra Costa Fire Protection District will submit invoices to the other parties for the amounts listed in the above Cost Allocation Table at the following addresses: To the City of Brentwood: To Contra Costa County: City of Brentwood County of Contra Costa 150 City Park Way 651 Pine St. Brentwood, CA 94513 10th Floor, Martinez CA Attn: City Manager Attn: County Administrator To the City of Oakley: City of Oakley 3231 Main Street Oakley, CA 94561 Attn: City Manager 2. Cost Allocation Invoice Dates. For Year 1, the District will issue invoices by February 29, 2015. For Year 2, the District will issue invoices by July 31, 2015. 3. Payment of Cost Allocation Invoices. Brentwood, Oakley, and Contra Costa County, will pay the amounts on the District’s invoices within thirty business days of receipt. March 1, 2016 Contra Costa County Board of Supervisors Minutes 143 2016.001.3 9 B. Consultant(s) Costs. 1. Payment of Consultant Invoices. Brentwood and the District are each responsible for paying the invoices of the Consultant(s) engaged by each of them to implement Sections 4 and 6, respectively, of the Final Recommendations set forth in Exhibit A to this MOU (“Consultant Invoices”). 2. Reimbursement of Consultant Invoices. The District and Brentwood may be reimbursed up to $290,000, in the aggregate, from the funds outlined in the Cost Allocation Table, above, for actual amounts of Consultant Invoices paid. The District Fire Chief and Brentwood City Manager will establish a formula for dividing the aggregate $290,000 available for Consultant Invoice reimbursements, subject to their mutual agreement. 3. Submittal and Payment of Brentwood Reimbursements for Consultant Invoices. Brentwood will submit invoices for reimbursements contemplated in this Section B to: East Contra Costa Fire Protection District 134 Oak Street Brentwood, CA 94513 Attn: Fire Chief The District will pay Brentwood’s invoices for reimbursement as contemplated by, and limited in, this Section B, within thirty business days of receipt. 4. Payment of District Reimbursements for Consultant Invoices. The District is authorized to reimburse itself, as contemplated by, and limited in, this Section B. March 1, 2016 Contra Costa County Board of Supervisors Minutes 144 RECOMMENDATION(S): ADOPT Resolution No. 2016/87, which supersedes Resolution No. 2015/386, regarding compensation and benefits for the County Administrator, County Elected and Appointed Department Heads, Management, Exempt, and Unrepresented employees to reflect changes. FISCAL IMPACT: The changes included are administrative and have no net fiscal impact. BACKGROUND: Historically, the wages and benefits granted by the County to its department heads, managers, and unrepresented employees have paralleled the wages and benefits negotiated by the County with its various labor organizations. The administrative modifications described below modify and clarify the benefits for specified groups of unrepresented employees, and make technical non-substantive corrections. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, County Auditor-Controller, Lisa Lopez, Assistant Director of Human Resources, Mary Ann Mason, Assistant County Counsel, All County Departments (via County Administration) D. 9 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:Revised Management Benefits Resolution No. 2016/87, which Supersedes Resolution No. 2015/386 March 1, 2016 Contra Costa County Board of Supervisors Minutes 145 BACKGROUND: (CONT'D) > The attached Management Benefits Resolution has been modified in the following ways: Section 1.10 Holidays has been amended to add language concerning observance of holidays by employees working in twenty-four hour facilities. 1. In section 1.11 Definitions, reference to Administrative Bulletin 435 has been included in the definition of ‘9/80 Work Schedule’. 2. Section 1.22 Accrual Usage Reporting has been added to require employees to report the use of accruals in one minute increments. 3. Section 2.12.1 Medical Plan Cost-Sharing on and after January 1, 2016, has been revised to insert explanatory language that was inadvertently omitted. 4. New section 11.12 Pay Limitations was added to reflect limits on eligibility for hazard, shift, overtime, on-call duty, and call-back pay. Existing sections were renumbered. 5. New section 11.17 Timestamp was added to specify how permanent intermittent (hourly) employees must record their time worked. 6. In section 12 Management Longevity Pay, language from former subsections 12.10 (b) and 12.11 (b), regarding longevity pay for elected department heads receiving such pay as of 10/1/10, was moved to Section 26 Elected Department Head Benefits, subsection D. 7. Section 16 Vacation Buy Back, subsection B, now provides that the classifications of CCRMC Chief Executive Officer- Exempt, Chief Medical Officer-Exempt, Chief Nursing Officer-Exempt and Medical Director may not elect payment for vacation accruals. 8. Section 19 Computer Vision Care (CVC Users Eye Examination) was retitled and the current $50 subsidy for eyeglasses was inserted. 9. The language from sections 40 Library Differentials, 41 Nursing Shift Coordinator-Per Diem Differentials, and 42 Nursing Shift Coordinator -Per Diem Overtime was moved to new Appendix I Benefits for Unrepresented Temporary and Per Diem Employees. 10. New section 40 Health Services Department On Call Duty and Call Back Time was added to clarify those Health Services Department classifications eligible for these benefits and the requirements for receipt of the benefits. Section numbers 41 and 42 are reserved for future use. 11. Section 43 Podiatrists-Unrepresented Status was omitted in its entirety because there are not any incumbents in the classification. Section number 43 was reserved for future use. 12. Section 44 Probation-Safety Employees Retirement Tiers was modified to reflect the 2% pension COLA applicable to the Safety PEPRA Tier and to add the classification of Institutional Supervisor II to section 44.12, Eligible Classes. 13. Job titles were corrected in sections 45, 49.10, 49.11, 50, and 52.14. New Section V Temporary and Per Diem Employees Excluded was added to provide that none of the sections in the main body of the Management Benefits Resolution apply to any temporary or per diem employees. New Appendix 1 Benefits for Unrepresented Temporary and Per Diem Employees now contains all of the provisions applicable to such employees. 15. CONSEQUENCE OF NEGATIVE ACTION: If the action is not approved, administrative changes will not be made. The largest impact would be that temporary and per diem employees would continue to be included in section of the Management Resolution to which they are not eligible. AGENDA ATTACHMENTS Resolution No. 2016/87 Body of Management Resolution No. 2016/87 MINUTES ATTACHMENTS Signed Resolution 2016/87 March 1, 2016 Contra Costa County Board of Supervisors Minutes 146 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/87 In The Matter Of: Benefits and Other Compensation for County Elected and Appointed Department Heads, Management, Exempt, and Unrepresented Employees for the Period from March 1, 2016 through June 30, 2016 and Until Further Order The Contra Costa County Board of Supervisors acting in its capacity as the governing board of the County of Contra Costa and the Board of Directors of the Contra Costa County Fire Protection District RESOLVES THAT: Effective upon adoption and continuing to June 30, 2016, and until further order of the Board, the Board adopts the attached program of compensation and benefits for County Elected and Appointed Department Heads, Management Employees, Exempt Employees, and Unrepresented Employees. Except for Resolution No. 2002/608 (excluding inconsistent provisions concerning the amount of employee contributions for retirement benefits), as amended, this Resolution supersedes all previous resolutions providing compensation and benefits for the employees listed herein, including but not limited to Resolution No. 2015/386. Unless expressly provided otherwise, this Resolution is subject to the provisions of resolutions providing general and pay equity salary adjustments, to the 1937 County Employees Retirement Act, and to the Public Employees Pension Reform Act. This Resolution is also subject to the Administrative Bulletins, the County Salary Regulations, and the County Personnel Management Regulations; however, to the extent this Resolution is inconsistent with any of these bulletins or regulations, the terms of this Resolution shall prevail. This Resolution does not authorize compensation and benefits for any employee who is represented by an employee organization with a Memorandum of Understanding. This Resolution does not authorize compensation and benefits for any employees of the Contra Costa Superior Court, the Contra Costa County Employees Retirement Association or for any management employee who is represented by an employee organization with a Memorandum of Understanding. Management, Exempt, and Unrepresented employees include employees in Classified, Project, and Exempt classifications. Unless otherwise expressly provided, compensation and benefits under this Resolution are authorized only for permanent and project employees who work full-time or part-time, twenty (20) or more hours per week. The full text of this Resolution is attached. Also attached are the following exhibits and appendices: I. BENEFITS FOR MANAGEMENT, EXEMPT AND UNREPRESENTED EMPLOYEES are provided for those classes listed in Exhibit A. II. BENEFITS FOR MANAGEMENT AND EXEMPT EMPLOYEES are provided for those classes listed in Exhibit A, except for the classes listed in Exhibit B. III. BENEFITS FOR ELECTED AND APPOINTED DEPARTMENT HEADS are provided for those classes listed in Exhibit C. IV. SPECIAL BENEFITS FOR MANAGEMENT EMPLOYEES BY DEPARTMENT OR CLASS are provided as indicated in each section. V. DEPARTMENT HEADS AND THEIR CHIEF ASSISTANTS for purposes of Section 23 are listed in Exhibit D. VI. CALPERS HEALTH PLAN CLASSES for purposes of Section 2 are listed in Exhibit E. VII.BENEFITS FOR UNREPRESENTED TEMPORARY AND PER DIEM EMPLOYEES are provided in Appendix I and affected classifications are identified in Exhibits F and G. 5 March 1, 2016 Contra Costa County Board of Supervisors Minutes 147 and affected classifications are identified in Exhibits F and G. Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, County Auditor-Controller, Lisa Lopez, Assistant Director of Human Resources, Mary Ann Mason, Assistant County Counsel, All County Departments (via County Administration) March 1, 2016 Contra Costa County Board of Supervisors Minutes 148 March 1, 2016Contra Costa County Board of Supervisors Minutes149 March 1, 2016Contra Costa County Board of Supervisors Minutes150 i Resolution No. 2016/87 TABLE OF CONTENTS Resolution No. 2016/87 I. Benefits for Management, Exempt, and Unrepresented Employees 1. Leaves With and Without Pay 1.10 Holidays (list of holidays observed by the County) 1.11 Definitions 1.12 Holidays Observed 1.13 Holidays - Flexible, Alternate, 9/80, and 4/10 Work Schedules 1.14 Holidays Observed- Part-Time Employees 1.15 No Overtime Pay, Holiday Pay, or Comp Time 1.16 Personal Holiday Credit 1.17 Vacation 1.18 Sick Leave 1.19 Part-Time Employees 1.20 Family Care Leave 1.21 Leave Without Pay - Use of Accruals 1.22 Accrual Usage Reporting 2. Health, Dental, and Related Benefits 2.10 Application 2.A. Employees in Classifications Who Receive Health Care Coverage from County Plans 2.11 Health Plan Coverages 2.12 Monthly Premium Subsidy 2.12.1 Medical Plan Cost-Sharing On and After January 1, 2016 2.13 Retirement Coverage 2.14 Layoff and Other Loss of Coverage 2.15 Health Plan Coverages and Provisions 2.16 Family Member Eligibility Criteria 2.B. Employees in Classifications Who Receive Health Care Coverage from CalPERS 2.17 CalPERS Controls 2.18 Contra Costa Health Plan (CCHP) 2.19 CalPERS Health Plan Monthly Premium Subsidy 2.20 CalPERS Retirement Coverage 2.21 CalPERS Premium Payments 2.22 Dental Plan - CalPERS Participants March 1, 2016 Contra Costa County Board of Supervisors Minutes 151 ii Resolution No. 2016/87 2.C. All Employees 2.23 Dual Coverage 2.24 Life Insurance Benefit Under Health and Dental Plans 2.25 Supplemental Life Insurance 2.26 Catastrophic Leave Bank 2.27 Health Care Spending Account 2.28 PERS Long-Term Care 2.29 Dependent Care Assistance Program 2.30 Premium Conversion Plan 2.31 Prevailing Section 2.32 Health Benefit Access for Employees Not Otherwise Covered 3. Personal Protective Equipment 3.10 Safety Shoes 3.11 Safety Eyeglasses 4. Mileage Reimbursement 5. Retirement Contributions 5.10 No County Subvention 5.11 414H2 Participation 6. New Retirement Plan 7. Training 7.10 Career Development Training Reimbursement 7.11 Management Development Policy 8. Bilingual Pay Differential 9. Higher Pay for Work in a Higher Classification 10. Workers’ Compensation and Continuing Pay 10.10 Waiting Period 10.11 Continuing Pay 10.12 Physician Visits 10.13 Labor Code §4850 Exclusion 11. Other Terms and Conditions of Employment 11.10 Overtime Exempt Exclusion 11.11 Overtime 11.12 Pay Limitations 11.13 Length of Service Credits March 1, 2016 Contra Costa County Board of Supervisors Minutes 152 iii Resolution No. 2016/87 11.14 Mirror Classifications 11.15 Deep Classes 11.16 Administrative Provisions 11.17 Timestamp II. Benefits for Management and Exempt Employees 12. Management Longevity Pay 12.10 Ten Years of Service 12.11 Fifteen Years of Service 13. Deferred Compensation 14. Annual Management Administrative Leave 15. Management Life Insurance 16. Vacation Buy Back 17. Professional Development Reimbursement 18. Sick Leave Incentive Plan 19. Computer Vision Care (CVC) Users Eye Examination 20. Long-Term Disability Insurance III. Benefits for Elected and Appointed Department Heads 21. Executive Automobile Allowance 22. Executive Life Insurance 23. Executive Professional Development Reimbursement 24. Appointed Department Head 25. Elected Department Heads 26. Elected Department Head Benefits IV. Special Benefits for Management Employees by Department or Class 27. Accounting Certificate Differential 28. Animal Services Search Warrant March 1, 2016 Contra Costa County Board of Supervisors Minutes 153 iv Resolution No. 2016/87 29. Animal Services Uniform Allowance 30. Attorney State Bar Dues and Professional Development Reimbursement 30.10 State Bar Dues Reimbursement 30.11 Professional Development Reimbursement 30.12 Law School Student Loan Reimbursement Program 30.13 Eligible Classes 31. Attorney Management Administrative Leave and Additional Longevity Pay 31.10 Attorney Management Administrative Leave 31.11 Additional Longevity Pay at 20 Years of County Service 31.12 Eligible Classes 32. Assessor Education Differential 33. Certified Elections/Registration Administrator Certification Differential 34. District Attorney Inspectors Longevity Differential 35. District Attorney Inspector P.O.S.T. 36. District Attorney Investigator - Safety Employees Retirement Tiers; Contribution Toward Cost of Enhanced Retirement Benefit 36.10 Safety Tier A 36.11 Safety PEPRA Tier 36.12 Employees with more than 30 years of Service 36.13 Eligible Classes 37. Engineer Continuing Education Allowance 38. Engineer Professional Development Reimbursement 39. Library Department Holidays 40. Health Services Department On Call Duty and Call Back Time 40.10 Eligible Classes 40.11 On Call Duty 40.12 Call Back Time 41. Reserved 42. Reserved 43. Reserved March 1, 2016 Contra Costa County Board of Supervisors Minutes 154 v Resolution No. 2016/87 44. Probation - Safety Employees Retirement Tiers 44.10 Safety Tier A 44.11 Safety PEPRA Tier 44.12 Eligible Classes 45. Real Property Agent Advanced Certificate Differential 46. Sheriff Sworn Management P.O.S.T. 47. Sheriff Continuing Education Allowance 48. Sheriff Emergency Services Standby Differential 49. Sheriff Law Enforcement Longevity Differential 49.10 15 Years of Sworn County Service 49.11 20 Years of Sworn County Service 50. Sheriff Uniform Allowance 51. Sheriff - Detention Division Meals 52. Sheriff - Safety Employees Retirement Tiers 52.10 Safety Tier A 52.11 Safety Tier C 52.12 Safety PEPRA Tier 52.13 Employees with more than 30 years of Service 52.14 Retirement Tier Elections 52.15 Eligible Classes 53. Safety Employees Retirement Tiers (Miscellaneous Safety Classifications) Benefit 53.10 Safety Tier A 53.11 Safety PEPRA Tier 53.12 Eligible Classes 54. Treasurer-Tax Collector Professional Development Differential 55. Executive Assistant to the County Administrator Differential 56. Countywide Accounting Differential V. Temporary and Per Diem Employees Excluded [end] March 1, 2016 Contra Costa County Board of Supervisors Minutes 155 Resolution No. 2016-87 1 I. BENEFITS FOR MANAGEMENT, EXEMPT, AND UNREPRESENTED EMPLOYEES 1. Leaves With and Without Pay 1.10 Holidays: The County will observe the following holidays during the term covered by this Resolution: New Year’s Day Labor Day Martin Luther King Jr. Day Veterans’ Day Presidents’ Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Day Such other days as the Board of Supervisors may designate by Resolution as holidays. Any holiday observed by the County that falls on a Saturday is observed on the preceding Friday and any holiday that falls on a Sunday is observed on the following Monday. For employees who work in twenty-four (24) hour facilities and who may be assigned to work on a holiday, any holiday that falls on a Saturday will be observed on a Saturday, and any holiday that falls on a Sunday will be observed on a Sunday. 1.11 Definitions: Regular Work Schedule: The regular work schedule is eight (8) hours per day, Monday through Friday, inclusive, for a total of forty (40) hours per week. Flexible Work Schedule: A flexible work schedule is any schedule that is not a regular, alternate, 9/80, or 4/10 work schedule and where the employee is not scheduled to work more than 40 hours in a “workweek” as defined below. Alternate Work Schedule: An alternate work schedule is any work schedule where the employee is regularly scheduled to work five (5) days per week, but the employee’s regularly scheduled days off are NOT Saturday and Sunday. 4/10 Work Schedule: A 4/10 work schedule is four (4) ten hour days in a seven (7) day period, for a total of forty (40) hours per week. 9/80 Work Schedule: A 9/80 work schedule is where an employee works a recurring schedule of thirty six (36) hours in one calendar week and forty four (44) hours in the next calendar week, but only forty (40) hours in the designated workweek. In the thirty six hour (36) calendar week, the employee works four (4) nine (9) hour days and has the same day of the March 1, 2016 Contra Costa County Board of Supervisors Minutes 156 Resolution No. 2016-87 2 week off that is worked for eight (8) hours in the forty four (44) hour calendar week. In the forty four (44) hour calendar week, the employee works four (4) nine (9) hour days and one eight (8) hour day. Requirements for the evaluation, authorization, and implementation of 9/80 work schedules are set forth in Administrative Bulletin 435. Workweek for Employees on Regular, Flexible, Alternate, and 4/10 Schedules: For employees on regular, flexible, alternate, and 4/10 schedules, the workweek begins at 12:01 a.m. on Monday and ends at 12 midnight on Sunday. For employees who work in a twenty-four (24) hour facility in the Contra Costa Regional Medical Center and who are not on a 9/80 work schedule, the workweek begins at 12:01 a.m. Sunday and ends at 12:00 midnight on Saturday. Workweek for Employees on a 9/80 Schedule: The 9/80 workweek begins on the same day of the week as the employee’s eight (8) hour work day and regularly scheduled 9/80 day off. The start time of the workweek is four (4) hours and one (1) minute after the start time of the eight (8) hour work day. The end time of the workweek is four (4) hours after the start time of the eight (8) hour work day. The result is a workweek that is a fixed and regularly recurring period of seven (7) consecutive twenty four (24) hour periods (168 hours). 1.12 Holidays Observed: Employees are entitled to observe a holiday (day off work), without a reduction in pay, whenever a holiday is observed by the County. 1.13 Holidays - Flexible, Alternate, 9/80, and 4/10 Work Schedules: When a holiday falls on the regularly scheduled day off of any employee who is on a flexible, alternate, 9/80, or 4/10 work schedule, the employee is entitled to take the day off, without a reduction in pay, in recognition of the holiday. These employees are entitled to request another day off in recognition of their regularly scheduled day off. The requested day off must be within the same month and workweek as the holiday and it must be pre-approved by the employee’s supervisor. If the day off is not approved by the supervisor, it is lost. If the approved day off is a nine (9) hour workday, the employee must use one (1) hour of non-sick-leave accruals. If the approved day off is a ten (10) hour workday, the employee must use two (2) hours of non-sick-leave accruals. If the employee does not have any non-sick-leave accrual balances, leave without pay (AWOP) will be authorized. 1.14 Holiday Observed - Part-Time Employees: When a holiday is observed by the County, each part-time employee is entitled to observe the holiday in the same ratio as his/her number of position hours bears to forty (40) hours, multiplied by 8 hours, without a reduction in pay. For example, a part-time employee whose position hours are 24 per week is entitled to 4.8 hours off work on a holiday (24/40 multiplied by 8=4.8). Hereafter, the number of hours March 1, 2016 Contra Costa County Board of Supervisors Minutes 157 Resolution No. 2016-87 3 produced by this calculation will be referred to as the “part-time employee’s holiday hours.” When the number of hours in a part-time employee’s scheduled work day that falls on a holiday (“scheduled work hours”) is less than the employee’s part- time employee’s holiday hours, the employee also is entitled to receive flexible pay at the rate of one (1.0) times his/her base rate of pay (not including differentials) for the difference between the employee’s scheduled work hours and the employee’s part-time employee’s holiday hours. When the number of hours in a part-time employee’s scheduled work day that falls on a holiday (scheduled work hours) is more than the employee’s part- time employee’s holiday hours, the employee must use non-sick leave accruals for the difference between the employee’s scheduled work hours and the employee’s part-time employee’s holiday hours. If the employee does not have any non-sick leave accrual balances, leave without pay (AWOP) will be authorized. 1.15 No Overtime Pay, Holiday Pay, or Comp Time: Unrepresented, management, and exempt employees are not entitled to receive overtime pay, holiday pay, overtime compensatory time, or holiday compensatory time. Employees who are unable or not permitted to observe a holiday (take the day off), are authorized to receive overtime pay ONLY IF the employee is on the Overtime Exempt Exclusion List (see Section 11). 1.16 Personal Holiday Credit: a. County Librarian. The County Librarian is entitled to accrue two (2) hours of personal holiday credit each month. The County Librarian may accrue no more than twenty four (24) hours of personal holiday credit. On separation from County service, the County Librarian will be paid for any unused personal holiday credit hours at his/her then current rate of pay, up to a maximum of twenty four (24) hours. b. Other Employees. Employees are entitled to accrue two (2) hours of personal holiday credit each month. This time is prorated for part time employees. No employee may accrue more than forty (40) hours of personal holiday credit. On separation from County service, employees are paid for any unused personal holiday credit hours at the employee’s then current rate of pay, up to a maximum of forty (40) hours. 1.17 Vacation: Employees are entitled to accrue paid vacation credit not to exceed the maximum cumulative hours as follows: March 1, 2016 Contra Costa County Board of Supervisors Minutes 158 Resolution No. 2016-87 4 Length of Service Monthly Accrual Hours Maximum Cumulative Hours Under 11 years 10 240 11 years 10-2/3 256 12 years 11-1/3 272 13 years 12 288 14 years 12-2/3 304 15 through 19 years 13-1/3 320 20 through 24 years 16-2/3 400 25 through 29 years 20 480 30 years and up 23-1/3 560 However, for the Director of Employment and Human Services (job code XAA2, County Welfare Director) only, the monthly accrual amount is 12 hours for the first 13 years of County service and the maximum cumulative hours is 240 for the first 11 years of County service. Thereafter, the Director is subject to the maximums set forth in the above chart. Each employee is eligible to accrue increased vacation hours on the first day of the month following the employee’s Service Award Date. An employee’s Service Award Date is the first day of his/her temporary, provisional, or permanent appointment to a position in the County. If an employee is first appointed to a temporary or provisional position and then later appointed to a permanent position, the Service Award Date for that employee is the date of the first day of the temporary or provisional appointment. 1.18 Sick Leave: Employees are entitled to accrue paid sick leave credit in accordance with the provisions of the County Salary Regulations and Administrative Bulletin No. 411.7 (Sick Leave Policy) adopted on October 17, 1997, as periodically amended. 1.19 Part-Time Employees: Part-time employees are entitled to accrue paid vacation and sick leave credit on a pro-rata basis. 1.20 Family Care Leave: The provisions of Section 1006.3 of the Personnel Management Regulations and Resolution No. 94/416, as amended, relating to Leaves of Absence and Family Care Medical Leave apply to all employees covered by this Resolution, except that such employees are not entitled to Family Care or Medical Leave on a calendar year basis. Instead, such employees are entitled to at least eighteen (18) weeks of leave in a “rolling” March 1, 2016 Contra Costa County Board of Supervisors Minutes 159 Resolution No. 2016-87 5 twelve (12) month period, which period is to be measured backward from the date the employee uses FMLA leave. 1.21 Leave Without Pay - Use of Accruals: The provisions of Section 1006.6 of the Personnel Management Regulations, as amended, relating to the use of accruals while on leave without pay, apply to all employees covered by this Resolution. 1.22 Accrual Usage Reporting. Employees must report the use of accruals in one minute increments. 2. Health, Dental, and Related Benefits 2.10 Application: a. Employees in classifications who receive health care coverage from County Plans: The following Sections apply to all employees in classifications covered by this Resolution who receive health care coverage from County Plans and do not receive health plan coverage through CalPERS: Section 2.11 “Health Plan Coverages,” Section 2.12, “Monthly Premium Subsidy,” Section 2.12.1 “Medical Plan Cost-Sharing on and after January 1, 2016,” Section 2.13 “Retirement Coverage,” Section 2.14 “Layoff and Other Loss of Coverage,” Section 2.15 “Health Plan Coverages and Provisions,” and Section 2.16 “Family Member Eligibility.” b. Employees in classifications who receive health care coverage from CalPERS: The following Sections apply to all employees in the classifications listed in Exhibit E: Section 2.17 “CalPERS Controls,” Section 2.18 “Contra Costa Health Plan (CCHP),” Section 2.19 “CalPERS Health Plan Monthly Premium Subsidy,” Section 2.20 “CalPERS Retirement Coverage,” Section 2.21 “CalPERS Premium Payments,” and Section 2.22 “Dental Plan - CalPERS Participants.” c. General provisions: The following Sections apply to all employees in all the classifications covered by this Resolution: Section 2.23 “ Dual Coverage,” Section 2.24 “Life Insurance Benefit Under Health and Dental Plans,” Section 2.25 “Supplemental Life Insurance,” Section 2.26 “Catastrophic Leave Bank,” Section 2.27 “Health Care Spending Account,” Sections 2.28 “PERS Long-Term Care,” Section 2.29 “Dependent Care Assistance Program,” Section 2.30 “Premium Conversion Plan,” and Section 2.31 “Prevailing Section,” Section 2.32 “Health Benefit Access for Employees Not Otherwise Covered.” March 1, 2016 Contra Costa County Board of Supervisors Minutes 160 Resolution No. 2016-87 6 2.A. Employees In Classifications Who Receive Health Care Coverage From County Plans 2.11 Health Plan Coverages: The County will provide the medical and dental coverage for Management, Exempt, and Unrepresented employees and for their eligible family members, expressed in one of the Medical Plan contracts and one of the Dental Plan contracts between the County and the following providers: a. Contra Costa Health Plans (CCHP) b. Kaiser Permanente Health Plan c. Health Net d. Delta Dental e. DeltaCare (PMI) Medical Plans: All employees will have access to the following medical plans: 1. CCHP Plan A & Plan B 2. Kaiser Permanente Plan A & Plan B 3. Health Net HMO Plan A & Plan B 4. Health Net PPO Plan A 5. Kaiser High Deductible Health Plan Health Net PPO Plan B will be eliminated for all employees beginning January 1, 2018. In the event that one of the medical plans listed above meets the criteria for a high cost employer-sponsored health plan that may be subject to an excise penalty (a.k.a. Cadillac Tax) under the federal Patient Protection and Affordable Care Act (“ACA”) (42 U.S.C. § 18081), such plan(s) will be eliminated for all employees beginning January 1, 2018. 2.12 Monthly Premium Subsidy: a. The monthly premium subsidy in effect on January 1, 2015, for each medical and/or dental plan, is a set dollar amount and is not a percentage of the premium charged by the plan. The County will pay the following monthly premium subsidy: March 1, 2016 Contra Costa County Board of Supervisors Minutes 161 Resolution No. 2016-87 7 b. If the County contracts with a medical or dental plan that is not listed above, the County will determine the monthly dollar premium subsidy that it will pay to that health plan for employees and their eligible family members. c. In the event that the County premium subsidy amounts are greater than one hundred percent (100%) of the applicable premium of any medical or dental plan, for any plan year, the County’s contribution will not exceed one hundred percent (100%) of the applicable plan premium. 2.12.1 Medical Plan Cost-Sharing on and after January 1, 2016: a. For the plan year that begins on January 1, 2016, the County will pay the monthly premium subsidy for medical plans stated in subsection 2.12., subsection (a) and adjust the amounts paid by the County so that the employee cost for the 2016 plan year does not increase and in recognition of the increases to the Employee Plus Two or More Dependents medical premiums caused by the shift to a three-tier structure. In total, the County will pay the following amounts for the 2016 plan year: Medical Plans Employee Employee +1 Dependent Employee +2 or More Dependents Contra Costa Health Plans (CCHP), Plan A $530.56 $1,049.81 $1,646.89 Contra Costa Health Plans (CCHP), Plan B $549.42 $1,068.65 $1,737.03 Kaiser Permanente Health Plan A $435.38 $803.96 $1,493.79 Kaiser Permanente Health Plan B $445.04 $881.68 $1,407.40 Health Net HMO Plan A $669.34 $1,131.34 $2,280.09 Health Net HMO Plan B $662.01 $1,280.20 $2,060.75 Health Net PPO Plan A $727.94 $1,112.03 $2,755.43 Health Net PPO Plan B $715.64 $1,144.40 $2,623.86 Kaiser High Deductible Health Plan $447.04 $916.72 $1,387.40 Health & Dental Plans Employee Employee +1 Dependent Employee +2 or More Dependents Contra Costa Health Plans (CCHP), Plan A $509.92 $1,214.90 $1,214.90 Contra Costa Health Plans (CCHP), Plan B $528.50 $1,255.79 $1,255.79 Kaiser Permanente Health Plans $478.91 $1,115.84 $1,115.84 Health Net HMO Plans $627.79 $1,540.02 $1,540.02 Health Net PPO Plans $604.60 $1,436.25 $1,436.25 Kaiser High Deductible Health Plan $478.91 $1,115.84 $1,115.84 Delta Dental with CCHP A or B $41.17 $93.00 $93.00 Delta Dental with Kaiser or Health Net $34.02 $76.77 $76.77 Delta Dental without a Health Plan $43.35 $97.81 $97.81 DeltaCare (PMI) with CCHP A or B $25.41 $54.91 $54.91 DeltaCare (PMI) with Kaiser or Health Net $21.31 $46.05 $46.05 DeltaCare (PMI) without a Health Plan $27.31 $59.03 $59.03 March 1, 2016 Contra Costa County Board of Supervisors Minutes 162 Resolution No. 2016-87 8 b. For the plan year that begins on January 1, 2017, and for the term of this agreement, if there is an increase in the monthly premium, including any plan premium penalty, charged by a medical plan, the County and the employee will each pay fifty percent (50%) of the monthly increase that is above the amount of the 2016 plan premium. The fifty percent (50%) share of the monthly medical plan increase paid by the County is in addition to the amounts paid by the County in subsection 2.12.1.a., above, for medical plans. c. 2016 Plan Premium Amounts: For purposes of calculating the County and Employee cost-sharing increases described in 2.12.1.b, above, the following are the 2016 total monthly medical plan premium amounts: Medical Plans Employee Employee +1 Dependent Employee +2 or More Dependents Contra Costa Health Plans (CCHP), Plan A $657.08 $1,314.15 $1,971.23 Contra Costa Health Plans (CCHP), Plan B $728.38 $1,456.77 $2,185.15 Kaiser Permanente Health Plan A $749.80 $1,499.60 $2,249.39 Kaiser Permanente Health Plan B $585.68 $1,171.36 $1,757.04 Health Net HMO Plan A $1,208.76 $2,417.52 $3,626.27 Health Net HMO Plan B $840.55 $1,681.10 $2,521.65 Health Net PPO Plan A $1,643.40 $3,286.80 $4,930.20 Health Net PPO Plan B $1,479.47 $2,958.94 $4,438.40 Kaiser High Deductible Health Plan $470.10 $940.21 $1,410.32 2.13 Retirement Coverage: a. Upon Retirement: 1. Upon retirement and for the term of this resolution, eligible employees and their eligible family members may remain in their County health/dental plan, but without County-paid life insurance coverage, if immediately before their proposed retirement the employees and dependents are either active subscribers to one of the County contracted health/dental plans or if while on authorized leave of absence without pay, they have retained continuous coverage during the leave period. The County will pay the health/dental plan monthly premium subsidies set forth in Section 2.12(a) for eligible retirees and their eligible family members. 2. Any person who becomes age 65 on or after January 1, 2009 and who is eligible for Medicare must immediately enroll in Medicare Parts A and B. 3. For employees hired on or after January 1, 2009 and their eligible family members, no monthly premium subsidy will be paid by the March 1, 2016 Contra Costa County Board of Supervisors Minutes 163 Resolution No. 2016-87 9 County for any health or dental plan after they separate from County employment. However, any such eligible employee who retires under the Contra Costa County Employees’ Retirement Association (“CCCERA”) may retain continuous coverage of a county health and/or dental plan provided that (I) he or she begins to receive a monthly retirement allowance from CCCERA within 120 days of separation from County employment and (ii) he or she pays the full premium cost under the health and/or dental plan without any County premium subsidy. This provision does not apply to any member of the Board of Supervisors who was a County employee when elected to the Board of Supervisors with a County employee hire date that is earlier than January 1, 2009. b. Employees Who File For Deferred Retirement: Employees, who resign and file for a deferred retirement and their eligible family members, may continue in their County group health and/or dental plan under the following conditions and limitations. 1. Health and dental coverage during the deferred retirement period is totally at the expense of the employee, without any County contributions. 2. Life insurance coverage is not included. 3. To continue health and dental coverage, the employee must: i. be qualified for a deferred retirement under the 1937 Retirement Act provisions; ii. be an active member of a County group health and/or dental plan at the time of filing their deferred retirement application and elect to continue plan benefits; iii. be eligible for a monthly allowance from the Retirement System and direct receipt of a monthly allowance within twenty-four (24) months of application for deferred retirement; and iv. file an election to defer retirement and to continue health benefits hereunder with the County Benefits Division within thirty (30) days before separation from County service. 4. Deferred retirees who elect continued health benefits hereunder and their eligible family members may maintain continuous membership in their County health and/or dental plan group during the period of deferred retirement by paying the full premium for health and dental coverage on or before the 10th of each month, to the Contra Costa County Auditor-Controller. When the deferred retirees begin to March 1, 2016 Contra Costa County Board of Supervisors Minutes 164 Resolution No. 2016-87 10 receive retirement benefits, they will qualify for the same health and/or dental coverage pursuant to subsection (a) above, as similarly situated retirees who did not defer retirement. 5. Deferred retirees may elect retiree health benefits hereunder without electing to maintain participation in their County health and/or dental plan during their deferred retirement period. When they begin to receive retirement benefits, they will qualify for the same health and/or dental coverage pursuant to subsection (a) above, as similarly situated retirees who did not defer retirement, provided reinstatement to a County group health and/or dental plan will only occur following a three (3) full calendar month waiting period after the month in which their retirement allowance commences. 6. Employees who elect deferred retirement will not be eligible in any event for County health and/or dental plan subvention unless the member draws a monthly retirement allowance within twenty-four (24) months after separation from County service. 7. Deferred retirees and their eligible family members are required to meet the same eligibility provisions for retiree health/dental coverage as similarly situated retirees who did not defer retirement. 8. This subpart b “Employees Who File for Deferred Retirement” does not apply to any employee in any classification listed in Exhibit E. c. Employees Hired After December 31, 2006 - Eligibility for Retiree Health Coverage: All employees hired after December 31, 2006 are eligible for retiree health/dental coverage pursuant to subsections (a) and (b), above, upon completion of fifteen (15) years of service as an employee of Contra Costa County. For purposes of retiree health eligibility, one year of service is defined as one thousand (1,000) hours worked within one anniversary year. The existing method of crediting service while an employee is on an approved leave of absence will continue for the duration of this Resolution. d. Subject to the provisions of Section 2.13, subparts (a), (b), and (c), and upon retirement and for the term of this resolution, the following employees (and their eligible family members) are eligible to receive a monthly premium subsidy for health and dental plans or are eligible to retain continuous coverage of such plans: County Elected and Appointed Department Heads, Management Employees, Exempt Employees, Unrepresented Employees, and each employee who retired from a position or classification that was unrepresented at the time of his or her retirement. e. For purposes of this Section 2.13 only, “eligible family members” does not March 1, 2016 Contra Costa County Board of Supervisors Minutes 165 Resolution No. 2016-87 11 include Survivors of employees or retirees. 2.14 Layoff and Other Loss of Coverage: a. If a husband and wife both work for the County and one (1) of them is laid off, the remaining employee, if eligible, will be allowed to enroll or transfer into the health and/or dental coverage combination of his/her choice. b. An eligible employee who loses medical or dental coverage through a spouse or partner not employed by the County will be allowed to enroll or transfer into the County health and/or dental plan of his/her choice within thirty (30) days of the date coverage is no longer afforded under the spouse’s plan. 2.15 Health Plan Coverages and Provisions: The following provisions are applicable to County Health and Dental Plan participation: a. Health, Dental and Life Participation by Other Employees: Permanent part-time employees working nineteen (19) hours per week or less and permanent-intermittent employees may participate in the County Health and/or Dental plans (with the associated life insurance benefit) at the employee’s full expense. b. Employee Contribution Deficiencies: The County’s contributions to the Health Plan and/or Dental Plan premiums are payable for any month in which the employee is paid. If an employee’s compensation in any month is not sufficient to pay the employee share of the premium, the employee must make up the difference by remitting the unpaid amount to the Auditor-Controller. The responsibility for this payment rests solely with the employee. c. Leave of Absence: The County will continue to pay the County shares of health and/or dental plan premiums for enrolled employees who are on an approved paid or unpaid leave of absence for a period of thirty (30) days or more provided the employee’s share of the premiums is paid by the employee. d. Coverage Upon Separation: An employee who separates from County employment is covered by his/her County health and/or dental plan through the last day of the month in which he/she separates. Employees who separate from County employment may continue group health and/or dental plan coverage to the extent provided by the COBRA laws and regulations. 2.16 Family Member Eligibility Criteria: The following persons may be enrolled as the eligible Family Members of a medical and/or dental plan Subscriber: March 1, 2016 Contra Costa County Board of Supervisors Minutes 166 Resolution No. 2016-87 12 A. Health Insurance 1. Eligible Dependents: a. Employee’s legal spouse b. Employee’s qualified domestic partner c. Employee’s child to age 26 d. Employee’s disabled child who is over age 26, unmarried, and incapable of sustaining employment due to a physical or mental disability that existed prior to the child attainment of age 19. 2. “Employee’s child” includes natural child, step-child, adopted child, child of a qualified domestic partner, and a child specified in a Qualified Medical Child Support Order (QMCSO) or similar court order. B. Dental Insurance 1. Eligible Dependents: a. Employee’s legal spouse b. Employee’s qualified domestic partner c. Employee’s unmarried child who is: (1) under age 19; or (2) Age 19 or above, but under age 24; and who i. Resides with the employee for more than 50% of the year, excluding time living at school; and ii. Receives at least 50% of support from employee; and iii. Is enrolled and attends school on a full-time basis, as defined by the school. d. Employee’s disabled child who is over age 19, unmarried, and incapable of sustaining employment due to a physical or mental disability that existed prior to the child’s attainment of age 19. 2. “Employee’s child” includes natural child, step-child, adopted child, child of a qualified domestic partner, and a child specified in a Qualified Medical Child Support Order (QMCSO) or similar court order. 2.B. Employees In Classifications Who Receive Health Care Coverage From CalPERS 2.17 CalPERS Controls: The CalPERS health care program, as regulated by the Public Employees’ Medical and Hospital Care Act (PEMHCA), regulations issued pursuant to PEMHCA, and the administration of PEMHCA by CalPERS, controls on all health plan issues for employees who receive health care coverage from CalPERS, including, but not limited to, eligibility, benefit plans, benefit levels, minimum premium subsidies, and costs. March 1, 2016 Contra Costa County Board of Supervisors Minutes 167 Resolution No. 2016-87 13 2.18 Contra Costa Health Plan (CCHP): Because CCHP has met the minimum standards required under PEMHCA and is approved as an alternative CalPERS plan option, employees and COBRA counterparts may elect to enroll in CCHP under the CalPERS plan rules and regulations. 2.19 CalPERS Health Plan Monthly Premium Subsidy: The County’s subsidy to the CalPERS monthly health plan premiums is as provided below. The employee must pay any CalPERS health plan premium costs that are greater than the County’s subsidies identified below. a. County Health Plan Premium Subsidy. Beginning on January 1, 2010, and for each calendar year thereafter, the amount of the County premium subsidy that is paid for employees and eligible family members is a set dollar amount and is not a percentage of the premium charged by the plan. The County will pay the CalPERS statutory minimum employer monthly health plan premium subsidy or the following monthly health plan premium subsidy, whichever is greater: Employee/Retiree/Survivor Only $472.57 Employee/Retiree/Survivor & One Dependent $945.13 Employee/Retiree/Survivor & Two or more Dependents $1228.67 b. In the event that the County health plan premium subsidy amounts are greater than one hundred percent (100%) of the applicable premium of any health plan, for any plan year, the County’s contribution will not exceed one hundred percent (100%) of the applicable health plan premium. 2.20 CalPERS Retirement Coverage: Government Code section 22892 applies to all employees in those classifications listed in Exhibit E. 2.21 CalPERS Premium Payments: Employee participation in any CalPERS health plan is contingent upon the employee authorizing payroll deduction by the County of the employee’s share of the premium cost. If an employee’s compensation in any month (including during a leave of absence) is not sufficient to pay the employee’s share of the premium, the employee must pay the difference to the Auditor-Controller. The responsibility for this payment rests solely with the employee. 2.22 Dental Plan - CalPERS Participants: a. Employees in the classifications listed in Exhibit E may participate in any available County Group Dental Plan. The County may change dental plan providers at any time during the term of this resolution. b. Dental Plan Monthly Premium Subsidy. On and after January 1, 2010, the provisions of Section 2.12 “Monthly Premium Subsidy,” relating to the March 1, 2016 Contra Costa County Board of Supervisors Minutes 168 Resolution No. 2016-87 14 County subsidies for dental coverage, apply to all classifications listed in Exhibit E. c. As to dental coverage only, the following Sections apply to all classifications listed in Exhibit E: Section 2.13 “Retirement Coverage,” Section 2.14 “Layoff and Other Loss of Coverage,” Section 2.15 “Health Plan Coverages and Provisions,” and Section 2.16 “Family Member Eligibility Criteria.” 2.C. All Employees 2.23 Dual Coverage: a. Each employee and retiree may be covered by only a single County health (or dental) plan, including a CalPERS plan. For example, a County employee may be covered under a single County health and/or dental plan as either the primary insured or the dependent of another County employee or retiree, but not as both the primary insured and the dependent of another County employee or retiree. b. All dependents, as defined in Section 2.16, Family Member Eligibility Criteria, may be covered by the health and/or dental plan of only one spouse or one domestic partner. For example, when both husband and wife are County employees, all of their eligible children may be covered as dependents of either the husband or the wife, but not both. c. For purposes of this Section 2.23 only, “County” includes the County of Contra Costa and all special districts governed by the Board of Supervisors, including but not limited to, the Contra Costa County Fire Protection District. 2.24 Life Insurance Benefit Under Health and Dental Plans: For employees who are enrolled in the County’s program of medical or dental coverage as either the primary or the dependent, term life insurance in the amount of ten thousand dollars ($10,000) will be provided by the County. 2.25 Supplemental Life Insurance: In addition to the life insurance benefits provided by this resolution, employees may subscribe voluntarily and at their own expense for supplemental life insurance. Employees may subscribe for an amount not to exceed five hundred thousand dollars ($500,000), of which one hundred thousand ($100,000) is a guaranteed issue, provided the election is made within the required enrollment periods. 2.26 Catastrophic Leave Bank: All employees are included in the Catastrophic Leave Bank and may designate a portion of accrued vacation, compensatory time, holiday compensatory time, or personal holiday credit to be deducted from the donor’s existing balances and credited to the bank or to a specific March 1, 2016 Contra Costa County Board of Supervisors Minutes 169 Resolution No. 2016-87 15 eligible employee. a. The County Human Resources Department operates a Catastrophic Leave Bank which is designed to assist any County employee who has exhausted all paid accruals due to a serious or catastrophic illness, injury, or condition of the employee or family member. The program establishes and maintains a Countywide bank wherein any employee who wishes to contribute may authorize that a portion of his/her accrued vacation, compensatory time, holiday compensatory time or personal holiday credit be deducted from those account(s) and credited to the Catastrophic Leave Bank. Employees may donate hours either to a specific eligible employee or to the bank. Upon approval, credits from the Catastrophic Leave Bank may be transferred to a requesting employee’s sick leave account so that employee may remain in paid status for a longer period of time, thus partially ameliorating the financial impact of the illness, injury or condition. Catastrophic illness or injury is defined as a critical medical condition, a long-term major physical impairment or disability that manifests itself during employment. b. The plan is administered under the direction of the Director of Human Resources. The Human Resources Department is responsible for receiving and recording all donations of accruals and for initiating transfer of credits from the Bank to the recipient’s sick leave account. Disbursement of accruals is subject to the approval of a six (6) member committee composed of three (3) members appointed by the County Administrator and three (3) members appointed by the majority representative employee organizations. The committee will meet once a month, if necessary, to consider all requests for credits and will make determinations as to the appropriateness of the request. The committee will determine the amount of accruals to be awarded for employees whose donations are non-specific. Consideration of all requests by the committee will be on an anonymous requester basis. c. Hours transferred from the Catastrophic Leave Bank to a recipient will be in the form of sick leave accruals and will be treated as regular sick leave accruals. d. To receive credits under this plan, an employee must have permanent status, have exhausted all time off accruals to a level below eight (8) hours total, have applied for a medical leave of absence, and have medical verification of need. e. Donations are irrevocable unless the donation to the eligible employee is denied. Donations may be made in hourly blocks with a minimum donation of not less than four (4) hours from balances in the vacation, holiday, personal holiday, compensatory time or holiday compensatory time accounts. Employees who elect to donate to a specific individual will March 1, 2016 Contra Costa County Board of Supervisors Minutes 170 Resolution No. 2016-87 16 have seventy-five percent (75%) of their donation credited to the individual and twenty-five percent (25%) credited to the Catastrophic Leave Bank. f. Time donated will be converted to a dollar value and the dollar value will be converted back to sick leave accruals at the recipient’s base hourly rate when disbursed. Credits will not be on a straight hour-for-hour basis. All computations will be on a standard 173.33 basis, except that employees on other than a forty (40) hour week will have hours prorated according to their status. g. Each recipient is limited to a total of one thousand forty (1040) hours or its equivalent per catastrophic event; each donor is limited to one hundred twenty (120) hours per calendar year. h. All appeals from either a donor or recipient will be resolved on a final basis by the Director of Human Resources. i. No employee has any entitlement to catastrophic leave benefits. The award of Catastrophic Leave is at the sole discretion of the committee, both as to amounts of benefits awarded and as to persons awarded benefits. Benefits may be denied, or awarded for less than six (6) months. The committee may limit benefits in accordance with available contributions and choose from among eligible applicants on an anonymous basis those who will receive benefits, except for hours donated to a specific employee. In the event a donation is made to a specific employee and the committee determines the employee does not meet the Catastrophic Leave Bank criteria, the donating employee may authorize the hours to be donated to the bank or returned to the donor’s account. j. Any unused hours transferred to a recipient will be returned to the Catastrophic Leave Bank. 2.27 Health Care Spending Account: After six (6) months of permanent employment, full time and part time (20/40 or greater) employees may elect to participate in a Health Care Spending Account (HCSA) Program designated to qualify for tax savings under Section 125 of the Internal Revenue Code, but such savings are not guaranteed. The HCSA Program allows employees to set aside a predetermined amount of money from their pay, before taxes, for health care expenses not reimbursed by any other health benefit plans. HCSA dollars may be expended on any eligible medical expenses allowed by Internal Revenue Code Section 125. Any unused balance is forfeited and cannot be recovered by the employee. 2.28 PERS Long-Term Care: The County will deduct and remit monthly premiums to the PERS Long-Term Care Administrator for employees who are eligible and voluntarily elect to purchase long-term care at their personal expense March 1, 2016 Contra Costa County Board of Supervisors Minutes 171 Resolution No. 2016-87 17 through the PERS Long-Term Care Program. 2.29 Dependent Care Assistance Program: The County will continue to offer the option of enrolling in a Dependent Care Assistance Program (DCAP) designed to qualify for tax savings under Section 129 of the Internal Revenue Code, but such savings are not guaranteed. The program allows employees to set aside up to five thousand dollars ($5,000) of annual salary (before taxes) per calendar year to pay for eligible dependent care (child and elder care) expenses. Any unused balance is forfeited and cannot be recovered by the employee. 2.30 Premium Conversion Plan: The County will continue to offer the Premium Conversion Plan (PCP) designed to qualify for tax savings under Section 125 of the Internal Revenue Code, but tax savings are not guaranteed. The program allows employees to use pre-tax dollars to pay health and dental premiums. 2.31 Prevailing Section: To the extent that any provision of this Section (Section 2. Health, Dental, and Related Benefits) is inconsistent with any provision of any other County enactment or policy, including but not limited to Administrative Bulletins, the Salary Regulations, the Personnel Management Regulations, or any other resolution or order of the Board of Supervisors, the provision(s) of this Section (Section 2. Health, Dental, and Related Benefits) will prevail. 2.32 Health Benefit Access for Employees Not Otherwise Covered: To access County health plans, an employee who is not otherwise eligible for health coverage by the County, must be eligible to receive an offer of coverage from the County under the federal Patient Protection and Affordable Care Act (“ACA”) (42 U.S.C. § 18081). Employees eligible to receive an offer of coverage (and qualified dependents), will be offered access to County health insurance plans. Employees will be responsible for the full premium cost of coverage. 3. Personal Protective Equipment: The County will reimburse employees for safety shoes and prescription safety eyeglasses in those Management, Exempt and Unrepresented classifications which the County Administrator has determined eligible for such reimbursement. 3.10 Safety Shoes. The County will reimburse eligible employees for the purchase and repair of safety shoes in an amount not to exceed two hundred seventy- five dollars ($275) for each two (2) year period beginning on January 1, 2002. There is no limit on the number of shoes or repairs allowed. 3.11 Safety Eyeglasses. The County will reimburse eligible Management, Exempt and Unrepresented employees for prescription safety eyeglasses which are approved by the County and are obtained from an establishment approved by the County. March 1, 2016 Contra Costa County Board of Supervisors Minutes 172 Resolution No. 2016-87 18 4. Mileage Reimbursement: The County will pay a mileage allowance for the use of personal vehicles on County business at the rate allowed by the Internal Revenue Service (IRS) as a tax deductible expense, adjusted to reflect changes in this rate on the date it becomes effective or the first of the month following announcement of the changed rate by the IRS, whichever is later. 5. Retirement Contributions: 5.10 No County Subvention. Effective on October 1, 2011, employees are responsible for the payment of one hundred percent (100%) of the employees’ basic retirement benefit contributions determined annually by the Board of Retirement of the Contra Costa County Employees’ Retirement Association without the County paying any part of the employees’ contribution. Employees are also responsible for the payment of the employees’ contributions to the retirement cost-of-living program as determined annually by the Board of Retirement without the County paying any part of the employees’ contributions. Except as provided in Section 36 (District Attorney Investigator - Safety Employees Retirement Tier) Section 44 (Probation - Safety Employees Retirement Tiers) and Section 53 (Safety Employees Retirement Tiers- Miscellaneous Safety Classifications), the County is responsible for one hundred percent (100%) of the employer’s retirement contributions determined annually by the Board of Retirement. 5.11 414H2 Participation. The County will continue to implement Section 414(h) (2) of the Internal Revenue Code which allows the County Auditor–Controller to reduce the gross monthly pay of employees by an amount equal to the employee’s total contribution to the County Retirement System before Federal and State income taxes are withheld, and forward that amount to the Retirement system. This program of deferred retirement contribution will be universal and non-voluntary as required by statute. 6. New Retirement Plan: A. PEPRA for Employees who become CCCERA Members on or after January 1, 2013. For employees who, under the California Public Employees Pension Reform Act of 2013 (PEPRA) (Chapters 296 and 297, Statutes of 2012), become New Members of the Contra Costa County Employees Retirement Association (CCCERA) on or after January 1, 2013, retirement benefits are governed by PEPRA. To the extent that this resolution conflicts with any provision of PEPRA, PEPRA governs. B. COLA. For employees hired by the County on and after January 1, 2014, who, under PEPRA, become New Members of CCCERA, the cost of living adjustment to the retirement allowance will not exceed two percent (2%) per year, and the cost of living adjustment will be banked. C. DISABILITY STANDARD. For employees, who under PEPRA, become New March 1, 2016 Contra Costa County Board of Supervisors Minutes 173 Resolution No. 2016-87 19 Members of CCCERA, the disability provisions are the same as the current Tier III disability provisions. D. This section 6 does not apply to employees who are safety members of the Contra Costa County Employees Retirement Association. 7. Training: 7.10 Career Development Training Reimbursement: All full-time employees (excluding attorney classes) are eligible for career development training reimbursement not to exceed seven hundred fifty dollars ($750) per fiscal year. The reimbursement of training expenses includes books and is governed by any Administrative Bulletins on Travel or Training. 7.11 Management Development Policy: Employees are authorized to attend professional training programs, seminars, and workshops, during normal work hours at the discretion of their Department Head, for the purpose of developing knowledge, skills, and abilities in the areas of supervision, management, and County policies and procedures. Up to thirty (30) hours of such training time is recommended annually. a. Departments are encouraged to provide for professional development training exceeding thirty (30) hours annually for people newly promoted to positions of direct supervision. b. To encourage personal and professional growth, the County provides reimbursement for certain expenses incurred by employees for job-related training (required training and career development training/education). Provision for eligibility and reimbursement is identified in Administrative Bulletin 112.9. c. The Department Head is responsible for authorization of individual professional development reimbursement requests. Reimbursement is through the regular demand process with demands being accompanied by proof of payment (copy of invoice or canceled check). 8. Bilingual Pay Differential: A monthly salary differential will be paid to incumbents of positions requiring bilingual proficiency as designated by the Appointing Authority and the Director of Human Resources. The differential will be prorated for employees working less than full time and/or on an unpaid leave of absence during any given month. The differential is one hundred dollars ($100.00) per month. Designation of positions for which bilingual proficiency is required is the sole prerogative of the County, and such designations may be amended or deleted at any time. 9. Higher Pay for Work in a Higher Classification: The County Salary Regulations notwithstanding, when an employee is required to work in a higher paid classification, the employee will receive the higher compensation for such work, March 1, 2016 Contra Costa County Board of Supervisors Minutes 174 Resolution No. 2016-87 20 pursuant to the County Salary Regulations, plus any differentials and incentives the employee would have received in his/her regular position. Unless the Board has by Resolution otherwise specified, the higher pay entitlement will begin on the completion of the 40th consecutive hour in the assignment, retroactive to the beginning of the second full day of work in the assignment. 10. Workers’ Compensation and Continuing Pay: For all accepted workers’ compensation claims filed with the County during calendar year 2007, employees will receive eighty percent (80%) of their regular monthly salary during any period of compensable temporary disability not to exceed one (1) year. For all accepted workers’ compensation claims filed with the County on or after January 1, 2008, employees will receive seventy five percent (75%) of their regular monthly salary during any period of compensable temporary disability not to exceed one (1) year. Pay based on accepted workers’ compensation claims filed before January 1, 2007, but after December 31, 1999, will be paid as provided in Resolution No. 2006/22. Pay based on accepted workers’ compensation claims filed before January 1, 2000, will be paid as provided in resolution No. 96/488. If workers’ compensation benefits become taxable income, the County will restore the former benefit level, one hundred percent (100%) of regular monthly salary. 10.10 Waiting Period: There is a three (3) calendar day waiting period before workers’ compensation benefits commence. If the injured worker loses any time on the date of injury, that day counts as day one (1) of the waiting period. If the injured worker does not lose time on the date of the injury, the waiting period is the first three (3) days following the date of the injury. The time the employee is scheduled to work during this waiting period will be charged to the employee’s sick leave and/or vacation accruals. In order to qualify for workers’ compensation the employee must be under the care of a physician. Temporary compensation is payable on the first three (3) days of disability when the injury necessitates hospitalization, or when the disability exceeds fourteen (14) days. 10.11 Continuing Pay: A permanent employee will receive the applicable percentage of regular monthly salary in lieu of workers’ compensation during any period of compensable temporary disability not to exceed one year. “Compensable temporary disability absence” for the purpose of this Section, is any absence due to work-connected disability which qualifies for temporary disability compensation under workers’ compensation law set forth in Division 4 of the California Labor Code. When any disability becomes medically permanent and stationary, the salary provided by this Section will terminate. No charge will be made against sick leave or vacation for these salary payments. Sick leave and vacation rights do not accrue for those periods during which continuing pay is received. Employees are entitled to a maximum of one (1) year of continuing pay benefits for any one injury or illness. March 1, 2016 Contra Costa County Board of Supervisors Minutes 175 Resolution No. 2016-87 21 Continuing pay begins at the same time that temporary workers’ compensation benefits commence and continues until either the member is declared medically permanent/stationary, or until one (1) year of continuing pay, whichever comes first, provided the employee remains in an active employed status. Continuing pay is automatically terminated on the date an employee is separated from County service by resignation, retirement, layoff, or the employee is no longer employed by the County. In these instances, employees will be paid workers’ compensation benefits as prescribed by workers’ compensation laws. All continuing pay must be cleared through the County Administrator’s Office, Risk Management Division. 10.12 Physician Visits: Whenever an employee who has been injured on the job and has returned to work is required by an attending physician to leave work for treatment during working hours, the employee is allowed time off, up to three (3) hours for such treatment, without loss of pay or benefits. Said visits are to be scheduled contiguous to either the beginning or end of the scheduled workday whenever possible. This provision applies only to injuries/illnesses that have been accepted by the County as work related. 10.13 Labor Code §4850 Exclusion: The foregoing provisions for workers’ compensation and continuing pay are inapplicable in the case of employees entitled to benefits under Labor Code Section 4850. 11. Other Terms and Conditions of Employment 11.10 Overtime Exempt Exclusion: Employees in unrepresented, management, and exempt classifications are overtime exempt and are not eligible for overtime pay, holiday pay, overtime compensatory time, or holiday compensatory time. Instead, these employees are awarded Annual Management Administrative Leave in recognition of the extra burden their job responsibilities may sometimes place on their work schedules. However, unrepresented, management, and exempt employees may be made eligible for overtime pay if their names are placed on the Overtime Exempt Exclusion List by the County Administrator’s Office. Employees on the Overtime Exempt Exclusion List are authorized to receive overtime pay, only. These employees are NOT eligible for holiday pay, overtime compensatory time, or holiday compensatory time. Employees on the Overtime Exempt Exclusion List are also NOT eligible for Annual Management Administrative Leave for the quarter they are on the Overtime Exempt Exclusion List. The policies and procedures for the Overtime Exempt Exclusion List are set forth in the County Administrator’s memo of November 6, 2002, as may be amended. Employees may be approved for placement on the Overtime Exempt Exclusion List if and when they are assigned to a special or temporary project or task that requires persistent, excess work hours, without relief from their regular job duties. Overtime pay will not be authorized as a means to address normal staffing or operational issues. March 1, 2016 Contra Costa County Board of Supervisors Minutes 176 Resolution No. 2016-87 22 11.11 Overtime: Employees on the Overtime Exempt Exclusion List will be compensated at one and one-half (1.5) times their base rate of pay (excluding differentials) for authorized work exceeding eight (8) hours in a day or forty (40) hours in a week. 11.12 Pay Limitations. Employees are not entitled to receive hazard pay, shift pay or County overtime pay (except as provided in this Section 11 Other Terms and Conditions of Employment), or on-call duty pay or call-back pay (except as provided in Section IV Special Benefits For Management Employees by Department of Class.) 11.13 Length of Service Credits: Length of service credit dates from the beginning of the last period of continuous County employment, including temporary, provisional and permanent status and absences on an approved leave of absence; except that when an employee separates from a permanent position in good standing and is subsequently re-employed in a permanent County position within two (2) years from the date of separation, the period of separation will be bridged. Under these circumstances, the service credits will include all credits accumulated at the time of separation but will not include the period of separation. The service credits of an employee are determined from employee status records maintained by the Human Resources Department. 11.14 Mirror Classifications: As determined in the sole discretion of the Director of Human Resources, employees in unrepresented job classifications that mirror Management, represented or unrepresented job classifications may receive the salary and fringe benefits that are received by employees in the mirror classification. 11.15 Deep Classes: No provision of this Resolution regarding terms and conditions of employment supersedes any provision of any Deep Class Resolution. 11.16 Administrative Provisions: The County Administrator may establish guidelines, bulletins or directives as necessary to further define or implement the provisions of this resolution. 11.17 Timestamp: Permanent Intermittent (hourly) employees must time stamp in and out as they begin their work shifts, finish their work shifts, and take meal periods. II. BENEFITS FOR MANAGEMENT AND EXEMPT EMPLOYEES Management and Exempt employees will receive the benefits set forth in Part I and also the following additional benefits: 12. Management Longevity Pay: 12.10 Ten Years of Service: March 1, 2016 Contra Costa County Board of Supervisors Minutes 177 Resolution No. 2016-87 23 a. Employees who have completed ten (10) years of service for the County are eligible to receive a two and one-half percent (2.5%) longevity differential effective on the first day of the month following the month in which the employee qualifies for the ten (10) year service award. b. Effective April 1, 2007, this section does not apply to members of the Board of Supervisors, except those members who earned this benefit while serving on the Board of Supervisors and were receiving this benefit as of March 31, 2007. c. Effective November 1, 2007, for employees who were employed by Contra Costa County, became employees of the Contra Costa Superior Court by operation of law, and thereafter are rehired by Contra Costa County in the classification of District Attorney Manager of Law Offices (JJGE), eligibility for this longevity differential will be determined by adding together all service time with Contra Costa County and all service time with the Contra Costa Superior Court. If this sum is more than ten (10) years, this longevity differential will only be paid prospectively from the date the employee is rehired by Contra Costa County. 12.11 Fifteen Years of Service: a. Employees who have completed fifteen (15) years of service for the County are eligible to receive an additional two and one-half percent (2.5%) longevity differential effective on the first day of the month following the month in which the employee qualifies for the fifteen (15) year service award. For employees who completed fifteen (15) years of service on or before January 1, 2007, this longevity differential will be paid prospectively only from January 1, 2007. b. This section does not apply to employees who are eligible to receive the District Attorney Inspectors Longevity Differential set forth in Section 34 or the Sheriff Law Enforcement Longevity Differential set forth in Section 49. c. Effective April 1, 2007, this section does not apply to members of the Board of Supervisors, except those members who earned this benefit while serving on the Board of Supervisors and were receiving this benefit as of March 31, 2007. d. Effective November 1, 2007, for employees who were employed by Contra Costa County, became employees of the Contra Costa Superior Court by operation of law, and thereafter are rehired by Contra Costa County in the classification of District Attorney Manager of Law Offices (JJGE), eligibility for this longevity differential will be determined by adding together all service time with Contra Costa County and all service time with the Contra Costa Superior Court. If this sum is more than fifteen (15) years, this longevity differential will only be paid prospectively from the March 1, 2016 Contra Costa County Board of Supervisors Minutes 178 Resolution No. 2016-87 24 date the employee is rehired by Contra Costa County. 13. Deferred Compensation: A. Deferred Compensation Incentive. The County will contribute eighty-five dollars ($85) per month to each employee who participates in the County’s Deferred Compensation Plan. To be eligible for this Deferred Compensation Incentive, the employee must contribute to the deferred compensation plan as indicated below. Employees with Current Monthly Salary of: Qualifying Base Contribution Amount Monthly Contribution Required to Maintain Incentive Program Eligibility $2,500 and below $2,501 – 3,334 $3,335 – 4,167 $4,168 – 5,000 $5,001 – 5,834 $5,835 – 6,667 $6,668 and above $250 $500 $750 $1,000 $1,500 $2,000 $2,500 $50 $50 $50 $50 $100 $100 $100 Employees who discontinue contributions or who contribute less than the required amount per month for a period of one (1) month or more will no longer be eligible for the eighty-five dollar ($85) Deferred Compensation Incentive. To reestablish eligibility, employees must again make a Base Contribution Amount as set forth above based on current monthly salary. Employees with a break in deferred compensation contributions either because of an approved medical leave or an approved financial hardship withdrawal will not be required to reestablish eligibility. Further, employees who lose eligibility due to displacement by layoff, but maintain contributions at the required level and are later employed in an eligible position, will not be required to reestablish eligibility. B. Special Benefit for Permanent Employees Hired on and after January 1, 2009. 1. Beginning on April 1, 2009 and for the term of this resolution, the County will contribute one hundred and fifty dollars ($150) per month to an employee’s account in the Contra Costa County Deferred Compensation Plan, or other tax-qualified savings program designated by the County, for employees who meet all of the following conditions: a. The employee must be hired by Contra Costa County on or after January 1, 2009. b. The employee must be appointed to a permanent position. The March 1, 2016 Contra Costa County Board of Supervisors Minutes 179 Resolution No. 2016-87 25 position may be either full time or part time, but if it is part time, it must be designated, at a minimum, as 20 hours per week. c. The employee must have been employed by Contra Costa County for at least 90 calendar days. d. The employee must contribute a minimum of twenty-five dollars ($25) per month to the Contra Costa County Deferred Compensation Plan, or other tax-qualified savings program designated by the County. e. The employee must complete and sign the required enrollment form(s) for his/her deferred compensation account and submit those forms to the Human Resources Department, Employee Benefits Services Unit. f. The employee may not exceed the annual maximum contribution amount allowable by the United States Internal Revenue Code. C. No Cross Crediting. The amounts contributed by the employee and the County pursuant to Subsection B do not count towards the “Qualifying Base Contribution Amount” or the “Monthly Contribution Required to Maintain Incentive Program Eligibility” in Subsection A. Similarly, the amounts contributed by the employee and the County pursuant to Subsection A do not count towards the employee’s $25 per month minimum contribution required by Subsection B. D. Maximum Annual Contribution. All of the employee and County contributions set forth in Subsections A and B will be added together to ensure that the annual maximum contribution to the employee’s deferred compensation account does not exceed the annual maximum contribution rate set forth in the United States Internal Revenue Code. E. Eligibility for Loan Program. All employees are eligible to apply for loans from the Contra Costa County Deferred Compensation Plan loan program established by the Board of Supervisors on June 26, 2012, by Resolution No. 2012/298. 14. Annual Management Administrative Leave: A. On January 1st of each year, all full-time unrepresented, management, and exempt employees in paid status will be credited with ninety four (94) hours of paid Management Administrative Leave. All Management Administrative Leave time is non-accruable and all balances will be zeroed out on December 31 of each year. B. Permanent part-time employees are eligible for Management Administrative Leave on a prorated basis, based upon their position hours. Permanent- intermittent employees are not eligible for Management Administrative Leave. March 1, 2016 Contra Costa County Board of Supervisors Minutes 180 Resolution No. 2016-87 26 C. Employees appointed (hired or promoted) to unrepresented, management, or exempt positions are eligible for Management Administrative Leave on the first day of the month following their appointment date and will receive Management Administrative Leave on a prorated basis for that first year. D. Unrepresented, management, and exempt employees on the Overtime Exempt Exclusion List are authorized to receive overtime pay; therefore, their Management Administrative Leave will be reduced by 25% each time the employee is on the List. The 25% reduction will be deducted from the employee’s current leave balance, but if there is no balance, it will be deducted from future awarded Annual Management Administrative Leave. This section does not apply to the unrepresented, management, and exempt attorneys of the Offices of the District Attorney, County Counsel, and Public Defender. (See Section 31.) 15. Management Life Insurance: Employees are covered at County expense by term life insurance in the amount of fifty seven thousand dollars ($57,000) in addition to the insurance provided in Section 2.24. 16. Vacation Buy Back: A. Employees Hired Before April 1, 2011: 1. Employees hired before April 1, 2011, in classifications other than those listed in subsection B (2) below, may elect payment of up to one-third (1/3) of their annual vacation accrual, subject to the following conditions: (1) the choice can be made only once every thirteen (13) months and there must be at least 12 full months between each election; (2) payment is based on an hourly rate determined by dividing the employee’s monthly salary by 173.33; and (3) the maximum number of vacation hours that may be paid in any one sale is one-third (1/3) of the annual accrual. 2. Lump Sum Payments. Where a lump-sum payment is made to employees as a retroactive general salary adjustment for a portion of a calendar year that is subsequent to the exercise by an employee of the vacation buy-back provision herein, that employee’s vacation buy-back will be adjusted to reflect the percentage difference in base pay rates upon which the lump-sum payment was computed, provided that the period covered by the lump-sum payment includes the effective date of the vacation buy-back. B. Employees Hired On and After April 1, 2011 and In Specified Classifications: 1. Employees hired on and after April 1, 2011, may not elect payment of their vacation accruals, unless the employee was eligible for a Vacation Buy Back benefit before being promoted into any classification (except those listed in subsection 2 below) covered by this Resolution. March 1, 2016 Contra Costa County Board of Supervisors Minutes 181 Resolution No. 2016-87 27 2. Specified Classifications. Employees in the following classifications may not elect payment of their vacation accruals under any circumstances: CCRMC Chief Executive Officer- Exempt (VCB2) Chief Medical Officer - Exempt (VPS4) Chief Nursing Officer - Exempt (VWD2) County Librarian (3AAA) Medical Director (VCA2) 17. Professional Development Reimbursement: Employees (excluding Department Heads, their Chief Assistant(s), Engineering Managers, and all Attorney classes) are eligible for reimbursement of up to six hundred twenty-five dollars ($625) for each two (2) year period beginning on January 1, 1999, for memberships in professional organizations, subscriptions to professional publications, attendance fees at job- related professional development activities and purchase of job-related computer hardware and software (excludes automation connectivity, support, or subscription fees) from a standardized County-approved list or with Department Head approval, provided each employee complies with the provisions of the Computer Use and Security Policy adopted by the Board of Supervisors and the applicable manuals. In order to receive reimbursement, the employee must have been in an eligible classification when the expense was incurred. Each professional development reimbursement request must be approved by the Department Head and submitted through the regular demand process. Demands must be accompanied by proof of payment (copy of invoice or receipt). Certification regarding compliance with the County’s computer use and security policy may be required. Questions regarding the appropriateness of a request will be answered by the Office of the County Administrator. 18. Sick Leave Incentive Plan: Employees may be eligible for a payoff of a part of unused sick leave accruals at separation. This program is an incentive for employees to safeguard sick leave accruals as protection against wage loss due to time lost for injury or illness. Payoff must be approved by the Director of Human Resources, and is subject to the following conditions: A. The employee must have resigned in good standing. B. Payout is not available if the employee is eligible to retire. C. The balance of sick leave at resignation must be at least seventy percent (70%) of accruals earned in the preceding continuous period of employment excluding any sick leave use covered by the Family and Medical Leave Act, the California Family Rights Act, or the California Pregnancy Disability Act. D. Payout is by the following schedule: March 1, 2016 Contra Costa County Board of Supervisors Minutes 182 Resolution No. 2016-87 28 Years of Payment Continuous Service Payment of Unused Sick Leave Payable 3 – 5 years 5 – 7 years 7 plus years 30% 40% 50% E. No payoff will be made pursuant to this section unless the Contra Costa County Employees’ Retirement Association has certified that an employee requesting a sick leave payoff has terminated membership in, and has withdrawn his or her contributions from, the Retirement Association. F. It is the intent of the Board of Supervisors that payments made pursuant to this section are in lieu of County retirement benefits resulting from employment by this County or by Districts governed by this Board. 19. Computer Vision Care (CVC) Users Eye Examination: Employees are eligible to receive an annual eye examination on County time and at County expense provided that the employee regularly uses a video display terminal at least an average of two (2) hours per day as certified by their department. Employees certified for examination under this program must make their request through the Benefits Service Unit of the County Human Resources Department. Should prescription CVC eyeglasses be prescribed for the employee following the examination, the County agrees to provide, at no cost, basic CVC eye wear consisting of a fifty dollar ($50) frame and single, bifocal or trifocal lenses. Employees may, through individual arrangement between the employee and the employees’ doctor and solely at the employee’s expense, include blended lenses and other care, services or materials not covered by the Plan. 20. Long-Term Disability Insurance: The County will continue in force the Long-Term Disability Insurance program with a replacement limit of eighty-five (85%) of total monthly base earnings reduced by any deductible benefits. III. BENEFITS FOR ELECTED AND APPOINTED DEPARTMENT HEADS Department Heads will receive the benefits set forth in Part I and Part II and the following additional benefits: 21. Executive Automobile Allowance: A. Elected Department Heads The below-listed elected Department Heads are eligible to receive a $600 per month automobile allowance plus mileage for miles driven outside Contra Costa County at the rate per mile allowed by the Internal Revenue Service (IRS) as a deductible expense. Receipt of this automobile allowance means that the elected Department Head must use a private automobile for County March 1, 2016 Contra Costa County Board of Supervisors Minutes 183 Resolution No. 2016-87 29 business. Assessor (DAA1) Auditor–Controller (SAA1) Clerk–Recorder (ALA1) District Attorney (2KA1) Treasurer–Tax Collector (S5A1) The Sheriff-Coroner (6XA1) is eligible to receive a $500 per month automobile allowance plus mileage for miles driven inside and outside of Contra Costa County at the rate per mile allowed by the Internal Revenue Service (IRS) as a deductible expense. Receipt of this automobile allowance means that the Sheriff-Coroner must use a private automobile for County business. B. Appointed Department Heads appointed prior to February 1, 2012 The below-listed Department Heads who were appointed to their positions prior to February 1, 2012 are eligible to receive a $600 per month automobile allowance plus mileage for miles driven outside Contra Costa County at the rate per mile allowed by the Internal Revenue Service (IRS) as a deductible expense. Receipt of this automobile allowance means that the appointed Department Head must use a private automobile for County business. County Administrator (ADA2) Chief Assistant County Administrator (ADB1) County Counsel (2EA1) County Probation Officer (7AA1) Director of Animal Services (BJA1) Director of Child Support Services (SMA1) Director of Conservation and Development (4AA1) Director of Health Services (VCA1) Director of Information Technology (LTA1) Public Defender (25A1) Public Works Director (NAA1) C. Appointed Department Heads appointed on and after February 1, 2012 Every appointed Department Head is ineligible to receive an automobile allowance. D. Temporary Loss of Vehicle If use of a County vehicle is temporarily required as the result of an emergency, such as an accident or mechanical failure to the recipient’s personal automobile, a County vehicle may be used if approved by the County Administrator or his/her designee. The user’s department will be March 1, 2016 Contra Costa County Board of Supervisors Minutes 184 Resolution No. 2016-87 30 charged for the costs of the temporary use of the County vehicle. Further, the user of the County vehicle will not receive his/her automobile allowance while using the County vehicle. 22. Executive Life Insurance: In lieu of the insurance provided under Section 15, Department Heads are covered at County expense by term life insurance in the amount of sixty thousand dollars ($60,000) additional to the insurance provided under Section 2.24. 23. Executive Professional Development Reimbursement: Department Heads and those chief assistants listed in Exhibit D (excluding Attorney classes) are eligible for reimbursement of up to nine hundred twenty-five dollars ($925) for each two (2) year period beginning January 1, 1999 for memberships in professional organizations, subscriptions to professional organizations, subscriptions to professional publications, attendance fees at job-related professional development activities, and purchase of job-related computer hardware and software, such as blackberries, iPhones, and treos (excluding automation connectivity, support, or subscription fees) from a standardized County-approved list or with Department Head approval, provided each employee complies with the provisions of the Computer Use and Security Policy adopted by the Board of Supervisors and the applicable manuals. In order to receive reimbursement, the employee must have been in an eligible classification when the expense was incurred. Each executive professional development reimbursement request must be approved by the Department Head and submitted through the regular demand process. Demands must be accompanied by proof of payment (copy of invoice or receipt). Certification regarding compliance with the County’s computer use and security policy may be required. Questions regarding the appropriateness of a request will be determined by the Office of the County Administrator. 24. Appointed Department Heads: The Appointed Department Heads are the Agricultural Commissioner/Director of Weights and Measures, Chief Assistant County Administrator, County Counsel, County Finance Director, County Librarian, County Probation Officer, County Veteran’s Services Officer, Director of Employment and Human Services, Director of Animal Services, Director of Child Support Services, Director of Conservation and Development, Director of Health Services, Director of Human Resources, Director of Information Technology, Public Defender, and the Public Works Director. (The Fire Chief of the Contra Costa County Fire Protection District is also an appointed Department Head, but the benefits for the Fire Chief are set forth in a separate Fire Management Resolution.) 25. Elected Department Heads: The Elected Department Heads are the Assessor, Auditor–Controller, Clerk–Recorder, District Attorney, Sheriff–Coroner, and Treasurer–Tax Collector. 26. Elected Department Head Benefits: Elected Department Heads will receive only the following benefits under Parts I, II, and III, together with such benefits as may be March 1, 2016 Contra Costa County Board of Supervisors Minutes 185 Resolution No. 2016-87 31 authorized under Part IV: A. All Elected Department Heads will receive the benefits set forth in Part I, Sections 5, 6, 7, 8, 10, and 11.12. B. Elected Department Heads will receive the benefits set forth in Part I, Section 2 in accordance with the following: 1. Those Elected Department Heads who were County employees when elected to County office with a County employee hire date that is earlier than January 1, 2009, will receive the benefits set forth in Part I, Section 2, except the provisions set forth in Section 2.13 (a) (3) do not apply. 2. Those Elected Department Heads who were County employees when elected to County office with a County employee hire date that is on or after January 1, 2009, will receive all of the benefits set forth in Part I, Section 2. 3. Those Elected Department Heads who were not County employees when elected to County office will receive all of the benefits set forth in Part I, Section 2. C. All Elected Department Heads will receive the benefits set forth in Part II, Sections 13 and 20. D. Elected Department Heads will not receive the benefits set forth in Part II, Section 12. Elected Department Heads who are in their elected office and receiving longevity pay as of October 1, 2010 are eligible for the following benefit: 1. A five percent (5%) longevity differential upon the completion of ten years of service effective on the first day of the month following the month in which the official qualifies for the ten (10) year service award. 2. An additional two and one half (2.5%) longevity differential upon the completion of fifteen (15) years of service effective on the first day of the month following the month in which the official qualifies for the fifteen (15) year service award. E. As compensation for not accruing paid vacation credit, in addition to the benefits of Part II, Section 13, twelve thousand dollars ($12,000) as a deferred compensation contribution will be added to the elected department head’s deferred compensation account effective July 1 of each year (commencing July 1, 2007). If after July 1, but prior to June 30 of the next succeeding year, for any reason, the elected department head’s occupancy of office terminates and/or expires, the elected department head is entitled to an additional deferred compensation account contribution prorated from July 1 to March 1, 2016 Contra Costa County Board of Supervisors Minutes 186 Resolution No. 2016-87 32 include the time period the elected department head served prior to the next June 30. Further, if, for any reason, all or part of such deferred compensation cannot be paid into a deferred compensation account the elected department head is entitled to an equivalent lump-sum payment. None of the County’s twelve thousand dollar ($12,000) contribution may be used to establish eligibility and qualification to receive the additional eighty-five dollars ($85) monthly Deferred Compensation Incentive contribution otherwise provided by the County. F. All Elected Department Heads will receive the benefits set forth in Part III, Sections 21, 22, and 23. G. A County employee who becomes a County elected official may receive payment for unused vacation accruals only at the rate of pay that the elected official last earned as a County employee. The elected official may not be paid for unused vacation accruals at the rate of pay earned as an elected official. H. Only the Board of Supervisors is authorized to prescribe the compensation of County elected officials pursuant to Government Code section 25300. IV. SPECIAL BENEFITS FOR MANAGEMENT EMPLOYEES BY DEPARTMENT OR CLASS 27. Accounting Certificate Differential: Incumbents of Management professional accounting, auditing or fiscal officer positions who possess one of the following certifications in good standing will receive a differential of five percent (5%) of base monthly salary: (1) A valid Certified Public Accountant (CPA) license issued by the State of California, Department of Consumer Affairs, Board of Accountancy; (2) a Certified Internal Auditor (CIA) certification issued by the Institute of Internal Auditors; (3) a Certified Management Accountant (CMA) certification issued by the Institute of Management Accountants; or (4) a Certified Government Financial Manager (CGFM) certification issued by the Association of Government Accountants. 28. Animal Services Search Warrant: Employees in the management class of Deputy Director of Animal Services (BJD1) will be compensated for time spent in assisting law enforcement agencies in the serving of search warrants. The amount of special compensation per incident is one hundred dollars ($100) and it will continue to be equal to that paid to Animal Services Officers for performing this duty. Only employees involved in actual entry team activities will be so compensated. The department continues to retain the sole right to select and assign personnel to such search warrant duty. 29. Animal Services Uniform Allowance: The uniform allowance for employees in the management class of Deputy Director of Animal Services (BJD1) is eight hundred dollars ($800) effective July 1, 2001, payable one-twelfth (1/12) of the yearly total in March 1, 2016 Contra Costa County Board of Supervisors Minutes 187 Resolution No. 2016-87 33 monthly pay warrants. Any other increase in the Uniform Allowance, which may be granted to Animal Services Officers while this Resolution is in effect, is granted to the Animal Services Management classes. 30. Attorney State Bar Dues and Professional Development Reimbursement: 30.10 State Bar Dues Reimbursement. The County will reimburse employees in the classes set forth below for California State Bar Membership dues (but not penalty fees) and, if annually approved in advance by the Department Head, fees for criminal and/or civil specialization. 30.11 Professional Development Reimbursement. The County will reimburse employees in the classes listed in Section 30.12 up to a maximum of seven hundred dollars ($700) each fiscal year for the following types of expenses: A. Purchase of job-related computer hardware and software. B. Membership dues in legal professional associations. C. Purchase of legal publications. D. Training and travel costs for job-related educational courses. E. Legal on-line computer services. Any unused accrual may be carried forward to the next fiscal year up to a maximum of eight hundred dollars ($800). 30.12 Law School Student Loan Reimbursement Program A. Eligibility: 1. Only Employees in the classes listed in Section 30.13, excluding County Counsel (2EA1), District Attorney (2KA1), and Public Defender (25A1), are eligible. Payments will only be made to employees in paid status as of July 2015, and thereafter. 2. Temporary employees are not eligible for payments. Time served as a temporary employee does not count towards eligibility for payments. B. Qualifying amount and terms: The employee must satisfy all of the following criteria to be eligible for any payments through this Law School Student Loan Reimbursement Program. 1. First Payment: The employee must have been hired into one of the listed classes and have worked in one or more of those classes for at least three (3) consecutive years from date of hire to be eligible for the first payment. After completion of the third consecutive year of employment in one or more of those classes, the employee may receive $2,000 for purposes of reimbursement for law school student loan payments. March 1, 2016 Contra Costa County Board of Supervisors Minutes 188 Resolution No. 2016-87 34 2. Second Payment: For an employee who entered County service in one of the listed classes, the employee must work in one or more of those classes during the fourth year of employment from date of hire to be eligible for the second payment. After completion of four (4) years of employment with the County in one or more of those classes, the employee may receive an additional $3,000 for purposes of reimbursement for law school loan payments. 3. Third Payment: For an employee who entered County service in one of the listed classes, the employee must work in one or more of those classes during the fifth year of employment from date of hire to be eligible for the third payment. After completion of five (5) years of employment with the County in one or more of those classes, the employee may receive an additional $4,000 for purposes of reimbursement for law school loan payments. 4. For each requested payment: The employee must submit a request for reimbursement on the County’s law school loan reimbursement form and attach documentation that establishes to the satisfaction of the department the existence of an outstanding law school student loan to the employee from an educational entity, government entity, or commercial lending institution and the annual payment record for the law school student loan during the preceding twelve months showing payments made by the employee. Employees may not request more than one payment per year, and there must be at least twelve (12) full months between each request for payment. 5. This program is not available to employees who paid off their law school student loans prior to July 1, 2015, to those employees who did not incur law school student loans from an educational entity, government entity, or commercial lending institution, or to participating employees once they have paid off their law school student loans. 6. The law school student loan reimbursement payments will not exceed $2,000 for the first payment, $3,000 for the second payment, and $4,000 for the third payment. No employee may receive more than a total maximum lifetime reimbursement of $9,000. 7. The law school student loan reimbursement payments are subject to applicable state and federal withholding, if any. 8. The terms and conditions of this law school student loan reimbursement program are subject to procedures approved by the County Auditor-Controller’s Office. 30.13 Eligible Classes. This section applies only to the following classifications: March 1, 2016 Contra Costa County Board of Supervisors Minutes 189 Resolution No. 2016-87 35 Assistant County Counsel-Exempt (2ED1) Assistant District Attorney-Exempt (2KD3) Assistant Public Defender-Exempt (25D2) Chief Asst. County Counsel-Exempt (2ED2) Chief Asst. Deputy District Atty-Exempt (2KD2) Chief Assistant Public Defender-Exempt (25D1) Chief Trial Deputy Public Defender (25DB) Civil Litigation Attorney-Advanced (2ETG) Civil Litigation Attorney-Standard (2ETF) Civil Litigation Attorney-Basic (2ETE) County Counsel (2EA1) Deputy County Counsel-Advanced (2ETK) Deputy County Counsel-Standard (2ETJ) Deputy County Counsel-Basic (2ETH) Deputy County Counsel-Advanced-Exempt (2ET3) Deputy County Counsel-Standard-Exempt (2ET2) Deputy County Counsel-Basic-Exempt (2ET1) District Attorney (2KA1) Public Defender (25A1) Senior Deputy District Attorney-Exempt (2KD1) Senior Financial Counsel-Exempt (2ED3) Supervising Attorney-Child Support Services (29HA) Attorney Basic-Child Support Services (29VA) Attorney Advanced-Child Support Services (29TA) Attorney Entry-Child Support Services (29WA) 31. Attorney Management Administrative Leave and Additional Longevity Pay: 31.10 Attorney Management Administrative Leave. A. On January 1st of each year, the employees in the classes set forth below who are in paid status, excluding fixed-term employees and contract attorneys, will be credited with ninety four (94) hours of Management Administrative Leave. Management Administrative Leave must be used during the calendar year in which it is credited and any unused hours may not be carried forward. B. Attorneys appointed between January 1st and June 30th, inclusive, are eligible for ninety four (94) hours of Management Administrative Leave on the first succeeding January 1st and annually thereafter. Attorneys appointed on or after July 1st are eligible for seventy one (71) hours of Management Administrative Leave on the first succeeding January 1st and March 1, 2016 Contra Costa County Board of Supervisors Minutes 190 Resolution No. 2016-87 36 are eligible for ninety four (94) hours annually thereafter. C. Permanent part time attorneys are eligible for Management Administrative Leave on a prorated basis, based upon their position hours, beginning on January 1st following their appointment and in the same proportion on each January 1st thereafter. Permanent-intermittent attorneys are not entitled to Management Administrative Leave. Any attorney on a leave of absence will have his/her Management Administrative Leave hours prorated upon his/her return. D. Unrepresented, management, and exempt attorneys on the Overtime Exempt Exclusion List are authorized to receive overtime pay; therefore, their Management Administrative Leave will be reduced by 25% each time the attorney is on the List. The 25% reduction will be deducted from the employee’s current leave balance, but if there is no balance, it will be deducted from future awarded Management Administrative Leave. 31.11 Additional Longevity Pay at 20 Years of County Service. In addition to the Longevity Pay provided in Section 12 of this resolution, employees in the classes set forth below are eligible to receive an additional two percent (2%) longevity differential effective on the first day of the month following the month in which the employee qualifies for the twenty (20) year service award, beginning on November 1, 2012. For those employees who have twenty years of service on or before November 1, 2012, this longevity differential will be paid prospectively only from November 1, 2012. 31.12 Eligible Classes. This section applies only to the following classifications: Assistant County Counsel-Exempt (2ED1) Assistant District Attorney-Exempt (2KD3) Assistant Public Defender-Exempt (25D2) Chief Asst. County Counsel-Exempt (2ED2) Chief Asst. Deputy District Atty-Exempt (2KD2) Chief Assistant Public Defender-Exempt (25D1) Chief Trial Deputy Public Defender (25DB) Civil Litigation Attorney-Advanced (2ETG) Civil Litigation Attorney-Standard (2ETF) Civil Litigation Attorney-Basic (2ETE) County Counsel (2EA1) Deputy County Counsel-Advanced (2ETK) Deputy County Counsel-Standard (2ETJ) Deputy County Counsel-Basic (2ETH) March 1, 2016 Contra Costa County Board of Supervisors Minutes 191 Resolution No. 2016-87 37 Deputy County Counsel-Advanced-Exempt (2ET3) Deputy County Counsel-Standard-Exempt (2ET2) Deputy County Counsel-Basic-Exempt (2ET1) Public Defender (25A1) Senior Deputy District Attorney-Exempt (2KD1) Senior Financial Counsel-Exempt (2ED3) Supervising Attorney-Child Support Services (29HA) Attorney Basic-Child Support Services (29VA) Attorney Advanced-Child Support Services (29TA) Attorney Entry-Child Support Services (29WA) 32. Assessor Education Differential: Employees in the management class of Assistant County Assessor-Exempt (DAB1) are entitled to a salary differential of two and one-half percent (2.5%) of base monthly salary for possession of a certification for educational achievement from at least one of the following: A. American Institute of Real Estate Appraisers Residential Member designation. B. State Board of Equalization Advanced Appraiser Certification. C. International Association of Assessing Officers Residential Evaluation Specialist. D. Society of Auditor-Appraiser Master Auditor-Appraiser designation. E. Society of Real Estate Appraisers Senior Residential Appraiser designation. F. Any other certification approved by the County Assessor and the Director of Human Resources. 33. Certified Elections/Registration Administrator Certification Differential: Employees in the classification of Clerk-Recorder (ALA1) are entitled to receive a monthly differential in the amount of five percent (5%) of base monthly salary for possession of a valid Certified Elections/Registration Administrator Certificate issued by The Election Center-Professional Education Program. Verification of eligibility is by the County Administrator or designee. Eligibility for receipt of the differential begins on the first day of the month following the month in which the County Administrator verifies eligibility. 34. District Attorney Inspectors Longevity Differential: Incumbents of the classes of District Attorney Chief of Inspectors–Exempt (6KD1), District Attorney Director of Forensic and Technical Services (6KDC), District Attorney Lieutenant of Inspectors (6KNB), and Lieutenant of Inspectors–Welfare Fraud (6KWG) are eligible for a differential of five percent (5%) of base monthly salary when the following conditions are satisfied: The employee has (1) four (4) years of experience as a peace officer with Contra Costa County; (2) fifteen (15) years of P.O.S.T. experience; and (3) has reached the age of thirty-five (35). March 1, 2016 Contra Costa County Board of Supervisors Minutes 192 Resolution No. 2016-87 38 35. District Attorney Inspector P.O.S.T.: Incumbents of the classes of District Attorney Lieutenant of Inspectors (6KNB), District Attorney Director of Forensic and Technical Services (6KDC), District Attorney Lieutenant of Inspectors–Welfare Fraud (6KWG) and District Attorney Chief of Inspectors–Exempt (6KD1) who possess the appropriate certificates beyond the minimum P.O.S.T. qualifications required in their class may qualify for one of the following career incentive allowances: A. A career incentive allowance of two and one-half percent (2.5%) of base monthly salary will be paid to DA Lieutenant of Inspectors, DA Director of Forensic and Technical Services, and DA Lieutenant of Inspectors-Welfare Fraud for the possession of an Advanced P.O.S.T. certificate. This allowance will be paid to the DA Chief of Inspectors-Exempt for possession of a Management and/or Executive P.O.S.T. Certificate. B. A career incentive allowance of five percent (5%) of base monthly salary will be paid to DA Lieutenant of Inspectors, DA Director of Forensic and Technical Services, and DA Lieutenant of Inspectors–Welfare Fraud for possession of an Advanced P.O.S.T. certificate and an approved Baccalaureate Degree. This allowance will be paid to the DA Chief of Inspectors for possession of a Management and/or Executive P.O.S.T. certificate and possession of an approved Baccalaureate Degree. C. A career incentive allowance of seven and one-half percent (7.5%) of base monthly salary will be paid to DA Lieutenant of Inspectors, DA Director of Forensic and Technical Services, and DA Lieutenant of Inspectors–Welfare Fraud for the possession of an Advanced P.O.S.T. certificate and possession of an approved Master’s Degree. This allowance will be paid to the DA Chief of Inspectors–Exempt for possession of an approved Management and/or Executive P.O.S.T. certificate and possession of an approved Master’s Degree. No continuing education is required in order to be entitled to any of the foregoing allowances. 36. District Attorney Investigator - Safety Employees Retirement Tiers; Contribution Toward Cost of Enhanced Retirement Benefit: 36.10 Safety Tier A. The retirement formula of “3 percent at 50" applies to employees in the classifications set forth below who become members of the Contra Costa County Employees Retirement Association (CCCERA) on or before December 31, 2012 or who, under PEPRA, become reciprocal members of CCCERA, as determined by CCCERA. The cost of living adjustment (COLA) to the retirement allowances of these employees will not exceed three percent (3%) per year. The final compensation of these employees will be based on a twelve (12) consecutive month salary average. This retirement benefit is known as Safety Tier A. 1. Until July 1, 2012, each employee in Tier A will pay nine percent (9%) of his or her retirement base to pay part of the employer’s contribution for the March 1, 2016 Contra Costa County Board of Supervisors Minutes 193 Resolution No. 2016-87 39 cost of Safety Tier A retirement benefits. 2. Effective on July 1, 2012, each employee in Tier A will pay three percent (3%) of his/her retirement base to pay part of the employer’s contribution for the cost of Safety Tier A retirement benefits. 3. Effective on June 30, 2016, these payments will cease. The payments set forth above will be made on a pre-tax basis in accordance with applicable tax laws. “Retirement base” means base salary and other payments, such as salary differential and flat rate pay allowances, used to compute retirement deductions. 36.11 Safety PEPRA Tier. For employees who become safety New Members of the Contra Costa County Employees Retirement Association (CCCERA) on or after January 1, 2013, retirement benefits are governed by the California Public Employees Pension Reform Act of 2013 (PEPRA) (Chapters 296 and 297, Statutes of 2012) and Safety Option Plan Two (2.7% @ 57) applies. For employees hired on or after July 1, 2014, who under PEPRA, become safety New Members of CCCERA, the cost of living adjustment to the retirement allowance will not exceed two percent (2%) per year and will be banked. To the extent that this resolution conflicts with any provision of PEPRA, PEPRA governs. 36.12 Employees with more than 30 years of Service. Commencing on July 1, 2007, eligible employees in the classifications set forth below and designated by the Contra Costa County Employees’ Retirement Association as safety members with credit for more than thirty (30) years of continuous service as safety members, will not make payments from their retirement base to pay part of the employer’s contribution towards the cost of Safety Tier A. 36.13 Eligible Classes. This section applies only to the following classifications: District Attorney Chief of Inspectors-Exempt (6KD1) District Attorney Lieutenant of Inspectors (6KNB) Lieutenant of Inspectors-Welfare Fraud (6KWG) District Attorney Director of Forensic and Technical Services (6KDC) 37. Engineer Continuing Education Allowance: Employees in the classification of Deputy Public Works Director-Exempt (NAD0) are eligible to receive a one year Continuing Education Allowance of two and one-half percent (2.5%) of base monthly salary if they complete at least (60) hours of approved education or training or at least three (3) semester units of approved college credit or approved combination thereof, subject to the following conditions. March 1, 2016 Contra Costa County Board of Supervisors Minutes 194 Resolution No. 2016-87 40 A. The specific education or training must be submitted in writing by the employee to the Public Works Director or his designee prior to beginning the course work. B. The education or training must be reviewed and approved in advance by the Public Works Director or his designee as having a relationship to the technical or managerial responsibilities of the employee’s current or potential County job classifications. C. Employees who qualify for this allowance do so for a period of only twelve (12) months, commencing on the first day of the month after proof of completion is received and approved by the Public Works Director or his designee. This allowance automatically terminates at the end of the twelve (12) month period. 38. Engineer Professional Development Reimbursement: Employees in the classification of Engineering Managers will be allowed reimbursement for qualifying professional development expenses and professional engineering license fees required by the employee’s classification up to a total of seven hundred dollars ($700) for each two (2) year period beginning on January 1, 2000. Effective July 1, 2007, the allowable reimbursement amount will be increased by one hundred fifty dollars ($150) for a total of eight hundred fifty dollars ($850). Effective on January 1, 2008, Engineering Managers will be allowed reimbursement for qualifying professional development expenses and professional engineering license fees required by the employee’s classification up to a total of nine hundred dollars ($900) for each two (2) year period. Allowable expenses include the following activities and materials directly related to the profession in which the individual is engaged as a County employee: A. Membership dues to professional organizations. B. Registration fees for attendance at professional meetings, conferences and seminars. C. Books, journals and periodicals. D. Tuition and text book reimbursement for accredited college or university classes. E. Professional license fees required by the employee’s classification. F. Application and examination fees for registration as a professional engineer, architect or engineer-in-training. G. Certain job-related instruments, job-related computer hardware and software from a standardized County approved list or with Department Head approval, provided each Engineer complies with the provisions of the Computer Use and Security Policy adopted by the Board of Supervisors and the applicable manuals. Individual professional development reimbursement requests require the approval of the Department Head. Reimbursement occurs through the regular demand process March 1, 2016 Contra Costa County Board of Supervisors Minutes 195 Resolution No. 2016-87 41 with demands being accompanied by proof of payment (copy of invoice or canceled check). In order to receive reimbursement, the employee must have been in an eligible classification when the expense was incurred. 39. Library Department Holidays: For all management and unrepresented employees in the County Library Department, the day after Thanksgiving is deleted as a holiday and the day before Christmas is added as a holiday. 40. Health Services Department On Call Duty and Call Back Time: 40.10 Eligible Classes: Permanent full time and permanent part time employees employed in the Health Services Department (A-18) in the following designated classifications are entitled to On Call Duty and Call Back Time. Designated Classifications: Director of HazMat Program-Ex (VLD2) Deptl Comm & Media Rel Coord (ADSH) Director of Env Health Svcs-Ex (VLD1) Asst Dir of Health Svcs (VCB1) MH Medical Director-Ex (VPD1) Emergency Medical Svcs Director (VBSC) Chief Exec Officer CCCHP (VCB3) Residency Director-Exempt (VPD5) Chief Operations Officer-Exempt (VWD1) 40.11 On Call Duty: On Call Duty is when an employee is not scheduled to work on County premises but is ready to immediately report to work. The employee must make arrangements so that his/her supervisor can reach him/her within ten (10) minutes’ notice or less. The Department Head approves those employees who will be assigned to On Call Duty. An employee assigned to On Call Duty is paid one (1) hour of straight time pay for each four (4) hours designated on call. If an employee’s On Call Duty hours are not in increments of four (4) hours, the On Call Duty hours will be prorated. For example, if the employee is assigned to On Call Duty for six (6) hours, the employee would receive one hour and one half (1.5) straight time pay for the six (6) hours designated on call (6/4). If an employee designated to On Call Duty is called back to work, the On Call Duty hours will not be deducted from the time the employee works. March 1, 2016 Contra Costa County Board of Supervisors Minutes 196 Resolution No. 2016-87 42 40.12 Call Back Time: Call Back Time is when an employee is called back to work on County premises. An employee called back to work is entitled to receive pay at the rate of one and one half (1.5) times his/her base rate of pay (not including differentials) for the actual Call Back Time hours worked plus one (1) additional hour. An employee called back to work will be paid a minimum of two (hours) for each Call Back Time. 41. (Reserved) 42. (Reserved) 43. (Reserved) 44. Probation - Safety Employees Retirement Tiers: 44.10 Safety Tier A. The retirement formula of “3 percent at 50" applies to employees in the classifications set forth below who become Safety members of the Contra Costa County Employees Retirement Association (CCCERA) on or before December 31, 2012 or who, under PEPRA, become reciprocal members of CCCERA, as determined by CCCERA. The cost of living adjustment (COLA) to the retirement allowances of these employees will not exceed three percent (3%) per year. The final compensation of these employees will be based on a twelve (12) consecutive month salary average. 1. Until July 1, 2012, each employee in Tier A will pay nine percent (9%) of his/her retirement base to pay part of the employer’s contribution for the cost of Tier A retirement benefits. 2. For the period of July 1, 2012 through and including December 31, 2014, each employee in Tier A will pay four and one half percent (4.5%) of his/her retirement base to pay part of the employer’s contribution for the cost of Tier A retirement benefits. 3. For the period of January 1, 2015 through and including June 29, 2015, each employee will pay two and one quarter percent (2.25%) of his/her retirement base to pay part of the employer’s contribution for the cost of Tier A retirement benefits. 4. Effective on June 30, 2015, each employee’s payment of two and one quarter percent (2.25%) of his/her retirement base to pay part of the employer’s contribution for the cost of Tier A retirement benefits will cease. The payments set forth above will be made on a pre-tax basis in accordance with applicable tax laws. “Retirement base” means base salary and other payments, such as salary differential and flat rate pay allowances, used to compute retirement deductions. March 1, 2016 Contra Costa County Board of Supervisors Minutes 197 Resolution No. 2016-87 43 44.11 Safety PEPRA Tier. For employees who become Safety New Members of the Contra Costa County Employees Retirement Association (CCCERA) on or after January 1, 2013, retirement benefits are governed by the California Public Employees Pension Reform Act of 2013 (PEPRA) (Chapters 296 and 297, Statutes of 2012) and Safety Option Plan Two (2.7% @ 57) applies. For employees who become Safety New Members of CCCERA on and after January 1, 2016, the cost of living adjustment to the retirement allowance will not exceed two percent (2%) per year and will be banked. To the extent that this resolution conflicts with any provision of PEPRA, PEPRA governs. 44.12 Eligible Classes. This section applies only to the following classifications: Assistant County Probation Officer-Exempt (7AB1) County Probation Officer-Exempt (7AA1) Chief Deputy Probation Officer (7ADC) Institutional Supervisor II (7KGA) Probation Manager (7AGB) Probation Director (7BFA) 45. Real Property Agent Advanced Certificate Differential: Employees in the classifications of Assessor (DAA1), Assistant County Assessor-Exempt (DAB1), and Real Estate Manager-Exempt (DYD1) are entitled to receive a monthly differential in the amount of five percent (5%) of base monthly salary for possessing and maintaining either a valid Senior Member Certificate issued by the International Executive Committee of the International Right of Way Association (IRWA) or a certification issued by the Building Owners and Managers Institute (BOMI) with a designation as either a Real Property Administrator (RPA) or Facilities Management Administrator (FMA). Verification of eligibility will be by the Department Head or his/her designee. Eligibility for receipt of the differential begins on the first day of the month following the month in which eligibility is verified by the Department Head. All employees who qualify for the Senior Member certificate must recertify every five (5) years with the International Right of Way Association in order to retain the Senior Member designation and continue to receive the differential. In order to recertify, a Senior Member must accumulate seventy-five (75) hours of approved education which may include successfully completing courses, attending educational seminars or teaching approved courses. All employees who qualify for the RPA or FMA designation must recertify every three (3) years with BOMI in order to retain the RPA or FMA designation and continue to receive this differential. In order to retain certification, an employee must achieve eighteen (18) points of continuing professional development, which may include successfully completing courses, attending educational seminars, or teaching approved courses related to the industry. March 1, 2016 Contra Costa County Board of Supervisors Minutes 198 Resolution No. 2016-87 44 46. Sheriff Sworn Management P.O.S.T.: A. Incumbents of the classes of Sheriff-Coroner (6XA1), Undersheriff–Exempt (6XB4), Assistant Sheriff- Exempt (6XB2) and Commander–Exempt (6XD1) who possess the appropriate certificates beyond the minimum P.O.S.T. qualifications required in their class may qualify for one, and only one, of the following career incentive allowances: 1. A career incentive allowance of two and one-half percent (2.5%) of monthly base pay will be awarded for the possession of a Management and/or Executive P.O.S.T. Certificate and possession of an approved Baccalaureate Degree. 2. A career allowance of five percent (5%) of monthly base pay will be awarded for the possession of a Management and/or Executive P.O.S.T. Certificate and possession of an approved Master’s Degree. B. Incumbents in the class of Chief of Police-Contract Agency-Exempt who possess the appropriate certificates beyond the minimum P.O.S.T. qualifications required in their class may qualify for one, and only one, of the following career incentive allowances: 1. A career incentive allowance of two and one-half percent (2.5%) of monthly base pay will be awarded for the possession of an Advanced P.O.S.T. Certificate. 2. A career incentive allowance of five percent (5%) will be awarded for the possession of an Advanced P.O.S.T. Certificate and possession of an approved Baccalaureate or Master’s Degree. 47. Sheriff Continuing Education Allowance: Sheriff’s Department employees in the classifications of Sheriff’s Fiscal Officer (APSA) and Sheriff’s Chief of Management Services (APDC) are eligible to receive a Continuing Education Allowance of two and one-half percent (2.5%) of base monthly salary for any fiscal year in which they complete at least sixty (60) hours of education or training or at least three(3) semester units of college credit or a combination thereof, approved by the department, subject to all of the following conditions: A. An application must be submitted in advance, to the Sheriff’s Department prior to the fiscal year in which the education or training will occur. B. The education or training must be directly related to the technical or Management duties of the employee’s job. C. The course must be reviewed and approved in advance by the Sheriff’s Department Standards and Resources Bureau. D. The employee must show evidence of completion with a passing grade. March 1, 2016 Contra Costa County Board of Supervisors Minutes 199 Resolution No. 2016-87 45 48. Sheriff Emergency Services Standby Differential: Employees in the classification of Emergency Planning Specialist–Exempt (9GS1) who perform standby duty for the Office of Emergency Services at least one (1) week per month, are entitled to receive a differential in the amount of two and one-half percent (2.5%) of base monthly salary. 49. Sheriff Law Enforcement Longevity Differential: 49.10. 15 years of sworn County service. Incumbents in the classifications of Undersheriff-Exempt (6XB4), Assistant Sheriff- Exempt (6XB2), Commander- Exempt (6XD1), and Chief of Police-Contract Agency-Exempt (6XF1) are eligible for a differential of five percent (5%) of base monthly salary upon completion of fifteen (15) years of County service as a full-time, permanent, sworn law enforcement officer. 49.11. 20 years of sworn County service. Incumbents in the classifications of Undersheriff-Exempt (6XB4), Assistant Sheriff- Exempt (6XB2), Commander- Exempt (6XD1), and Chief of Police-Contract Agency-Exempt (6XF1) are eligible for a differential of two percent (2%) of base monthly salary upon completion of twenty (20) years of County service as a full-time, permanent, sworn law enforcement officer. For employees who completed twenty (20) years of such service on or before September 1, 2013, this longevity differential will be paid prospectively only from September 1, 2013. 50. Sheriff Uniform Allowance: The Sheriff-Coroner (6XA1), Undersheriff-Exempt (6XB4), Assistant Sheriff- Exempt (6XB2), Commander-Exempt (6XD1), Chief of Police-Contract Agency-Exempt (6XF1) and non-sworn management employees in the Sheriff-Coroner’s Department will be paid a uniform allowance in the amount of eight hundred seventy-two dollars ($872) per year effective July 1, 2007, payable one-twelfth (1/12) of the yearly total in monthly pay warrants. The non-sworn management employees eligible for this uniform allowance are: Sheriff’s Fiscal Officer (APSA) and Sheriff’s Chief of Management Services (APDC). 51. Sheriff - Detention Division Meals: Employees assigned to the Detention Division will have fifteen dollars ($15.00) per month deducted from their pay checks in exchange for meals provided by the Department. The employee may choose not to eat facility food. In that case, no fees will be deducted. 52. Sheriff - Safety Employees Retirement Tiers: 52.10. Safety Tier A. The retirement formula of “3 percent at 50" applies to employees in the classifications set forth below, who are employed by the County as of December 31, 2006. The cost of living adjustment (COLA) to the retirement allowances of these employees will not exceed three percent (3%) per year. The final compensation of these employees will be based on a twelve (12) consecutive month salary average. Safety Tier A is closed to all employees initially hired by Contra Costa County after December 31, 2006. March 1, 2016 Contra Costa County Board of Supervisors Minutes 200 Resolution No. 2016-87 46 52.11 Safety Tier C. The retirement formula of “3 percent at 50" applies to employees in the classifications set forth below, who are hired by the County after December 31, 2006 and on or before December 31, 2012, or who, under PEPRA, become reciprocal members of CCCERA, as determined by CCCERA. The cost of living adjustment (COLA) to the retirement allowances of these employees will not exceed two percent (2%) per year. The final compensation of these employees will be based on a thirty-six (36) consecutive month salary average. 52.12 Safety PEPRA Tier. For employees who become Safety New Members of the Contra Costa County Employees Retirement Association (CCCERA) on or after January 1, 2013, retirement benefits are governed by the California Public Employees Pension Reform Act of 2013 (PEPRA) (Chapters 296 and 297, Statutes of 2012) and Safety Option Plan Two (2.7% @ 57) applies. The cost of living adjustment to the retirement allowances of these employees will not exceed two percent (2%) per year and will be banked. To the extent that this resolution conflicts with any provision of PEPRA, PEPRA governs. 52.13 Employees with more than 30 years of Service. Commencing January 1, 2007, employees in the classifications set forth below and designated by the Contra Costa County Employees’ Retirement Association as safety members with credit for more than thirty (30) years of continuous service as safety members, will not make payments from their retirement base to pay part of the employer’s contribution towards the cost of Safety Tier A. 52.14 Retirement Tier Elections. If members of the Deputy Sheriffs’ Association have the opportunity to elect different retirement tiers, employees in the classifications set forth below and employed by the County as of December 31, 2012, will be offered the same opportunity to elect the new Safety PEPRA Tier at the same time and on the same terms and conditions as are applicable to members of the Deputy Sheriffs’ Association. 52.15 Eligible Classes. This section applies only to the following classifications: Sheriff-Coroner (6XA1) Undersheriff-Exempt (6XB4) Assistant Sheriff-Exempt (6XB2) Commander-Exempt (6XD1) Chief of Police-Contract Agency-Exempt (6XF1) 53. Safety Employees Retirement Tiers (Miscellaneous Safety Classifications) Benefit 53.10 Safety Tier A. The retirement formula of “3 percent at 50" applies to employees in the classifications set forth below who become Safety members of the Contra Costa County Employees Retirement Association (CCCERA) on or before December 31, 2012, or who under PEPRA, become reciprocal March 1, 2016 Contra Costa County Board of Supervisors Minutes 201 Resolution No. 2016-87 47 members of CCCERA as determined by CCCERA. The cost of living adjustment (COLA) to the retirement allowances of these employees will not exceed three percent (3%) per year. The final compensation of these employees will be based on a twelve (12) consecutive month salary average. 1. Until September 1, 2013, each employee in Tier A will pay nine percent (9%) of his/her retirement base to pay part of the employer’s contribution for the cost of Tier A retirement benefits. 2. For the period September 1, 2013, through and including December 31, 2014, each employee in Tier A will pay four and one half (4.5%) of his/her retirement base to pay part of the employer’s contribution for the cost of Tier A retirement benefits. 3. For the period January 1, 2015, through and including June 30, 2015, each employee in Tier A will pay two and a quarter percent (2.25%) of his/her retirement base to pay part of the employer’s contribution for the cost of the Tier A retirement benefit. 4. Effective June 30, 2015, these payments will cease The payments set forth above will be made on a pre-tax basis in accordance with applicable tax laws. “Retirement base” means base salary and other payments, such as salary differential and flat rate pay allowances used to compute retirement deductions. 53.11 Safety PEPRA Tier. For employees who become safety New Members of the Contra Costa County Employees Retirement Association (CCCERA) on or after January 1, 2013, retirement benefits are governed by the California Public Employees Pension Reform Act of 2013 (PEPRA) (Chapters 296 and 297, Statutes of 2012) and Safety Option Plan Two (2.7% @ 57) applies. For employees hired by the County on or after January 1, 2014, who under PEPRA, become safety New Members of CCCERA, the cost of living adjustment to the retirement allowance will not exceed two percent (2%) per year and will be banked. To the extent that this resolution conflicts with any provision of PEPRA, PEPRA governs. 53.12 Eligible Classes. This section applies only to the following classifications: Assistant Chief Public Service Officer (64BA) Director of Hazardous Materials Program-Exempt (VLD2) 54. Treasurer-Tax Collector Professional Development Differential: Treasurer-Tax Collector employees in one of the classifications listed below are eligible to receive a monthly differential equivalent to five percent (5%) of base salary for possession of at least one (1) of the following specified professional certifications and for completion of required continuing education requirements associated with the individual certifications. Verification of eligibility for any such differential must be March 1, 2016 Contra Costa County Board of Supervisors Minutes 202 Resolution No. 2016-87 48 provided to the Auditor in writing by the Treasurer-Tax Collector or his/her designee. Under this program, no employee may receive more than a single five percent (5%) differential at one time, regardless of the number of certificates held by that employee. This section applies only to the following classifications: Treasurer-Tax Collector (S5A1) Treasurer’s Investment Officer-Exempt (S5S3) Assistant County Treasurer-Exempt (S5B4) Assistant County Tax Collector (S5DF) Chief Deputy Treasurer Tax Collector-Exempt (S5B2) Qualifying Certificates: Certified Cash Manager (C.C.M.) Certified Financial Planner (C.F.P.) Certified Government Planner (C.G.F.P.) Certified Treasury Manager (C.T.M.) Chartered Financial Analyst (C.F.A.) 55. Executive Assistant to the County Administrator Differential. At the discretion of the County Administrator, an employee in the classification of Executive Assistant II to the County Administrator- Exempt (J3H2) is eligible to receive a monthly differential equivalent to five percent (5%) of base salary while the employee is performing work on special project assignments. Verification of eligibility for any such differential must be provided to the Auditor in writing by the County Administrator or his/her designee. 56. Countywide Accounting Differential. Employees in the classifications of Chief Auditor (SFDB), Chief Accountant (SAGC), and Assistant County Auditor Controller (SAB1) working in the Office of the Auditor-Controller are eligible to receive a monthly differential equivalent to five percent (5%) of base salary in recognition of the increased responsibility involved in ensuring the system-wide fiscal integrity of the County and its dependent special districts. V. TEMPORARY AND PER DIEM EMPLOYEES EXCLUDED. Parts I through IV above do not apply to temporary and per diem employees. Benefits for temporary and per diem employees are only those provided in Appendix I “Benefits for Temporary and Per Diem Employees,” attached. [EXHIBITS AND APPENDIX ATTACHED] March 1, 2016 Contra Costa County Board of Supervisors Minutes 203 Exhibit A Job Code Classification AP7A ADMINISTRATIVE AIDE-DEEP CLASS AP73 ADMINISTRATIVE AIDE-PROJECT AP9A ADMINISTRATIVE INTERN-DEEP CLS APDB ADMINISTRATIVE SVCS OFFICER XQD2 AGING/ADULT SVCS DIRECTOR-EX VHD1 ALCOHOL/OTHER DRUG SVCS DIR-EX VAB1 AMBULATORY CARE CHF EXC OFC-EX BKS1 ANIMAL CLINIC VETERINARIAN-EX JJNG ASSESSOR'S CLERICAL STAFF MNGR VCS1 ASSIST TO HLTH SVC DIR - EX 9MD3 ASSISTANT DIRECTOR-PROJECT BAB1 ASST AGR COM/WTS/MEAS-EXEMPT 64BA ASST CHIEF PUBLIC SVC OFFICER 7AB1 ASST CO PROB OFF - EXEMPT ADB4 ASST COUNTY ADMINISTRATOR DAB1 ASST COUNTY ASSESSOR-EXE SAB1 ASST COUNTY AUDITOR CONTROLLE ALB3 ASST COUNTY CLERK-RECORDER -EX 2ED1 ASST COUNTY COUNSEL-EXEMPT 3AB1 ASST COUNTY LIBRARIAN-EXEMPT ALB1 ASST COUNTY REGISTRAR-EXEMPT S5DF ASST COUNTY TAX COLLECTOR S5B4 ASST COUNTY TREASURER-EXEMPT 5AH5 ASST DEP DIR, CONSERV & DEV-EX VCB1 ASST DIR OF HEALTH SVCS AGB1 ASST DIR OF HUMAN RESOURCES-EX XAD7 ASST DIR-POLICY & PLANNING-EX 2KD3 ASST DISTRICT ATTORNEY-EXEMPT LBD4 ASST HS IT DIR-APP DEV-EX LBD2 ASST HS IT DIR-CUSTOMER SUPP-E LBD7 ASST HS IT DIR-INFO SECURITY-E LBD3 ASST HS IT DIR-INFRASTRUCT-EX LBD1 ASST HS IT DIR-PROJECT MGMT-EX 25D2 ASST PUBLIC DEFENDER-EXEMPT AJDP ASST RISK MANAGER 6XB2 ASST SHERIFF-EXEMPT ADBA ASST TO THE COUNTY ADMIN 29TA ATTORNEY ADVANCE-CHLD SPPT SVC 29VA ATTORNEY BASIC-CHILD SPPT SVCS 29WA ATTORNEY ENTRY-CHILD SPPT SVCS J995 BD OF SUPVR ASST-CHIEF ASST J992 BD OF SUPVR ASST-GEN OFFICE J993 BD OF SUPVR ASST-GEN SECRETARY J994 BD OF SUPVR ASST-SPECIALIST ADT2 CAPITAL FACILITIES ANALYST-PRJ Resolution No. 2016/87 Page 1 of 5March 1, 2016 Contra Costa County Board of Supervisors Minutes 204 Exhibit A Job Code Classification VPD4 CCHP MEDICAL DIRECTOR-EXEMPT VCB2 CCRMC CHIEF EXEC OFC - EXEMPT 5ABD CHF, ANEX AND ECON STM PROG SAGC CHIEF ACCOUNTANT JJDA CHIEF ASSISTANT CLERK-BOS 2ED2 CHIEF ASST COUNTY COUNSEL SMBA CHIEF ASST DIRECTOR/DCSS 2KD2 CHIEF ASST DISTRICT ATTORNEY-E 25D1 CHIEF ASST PUBLIC DEFENDER SFDB CHIEF AUDITOR 7ADC CHIEF DEP PROBATION OFFICER AXD1 CHIEF DEP PUBLIC ADMIN-EXEMPT S5B2 CHIEF DEP TREASURE/TAX COLL-EX XAB1 CHIEF DEPUTY DIRECTOR-EXEMPT NAB1 CHIEF DEPUTY PW DIRECTOR-EX VCB3 CHIEF EXECUTIVE OFFICER-CCHP-E 6EH1 CHIEF INVESTIGATOR PD-EXEMPT S5BC CHIEF INVESTMENT OFFICER VPS4 CHIEF MEDICAL OFFICER - EXEMPT VWD2 CHIEF NURSING OFFICER-EXEMPT AGD3 CHIEF OF LABOR RELATIONS - EX VWD1 CHIEF OPERATIONS OFFICER-EXEMP 6XF1 CHIEF POLICE-CONTRACT AGNCY-EX ADS2 CHIEF PUBLIC COMMUN OFFICER-EX VAB2 CHIEF QUALITY OFFICER-EXEMPT 25DB CHIEF TRIAL DEPUTY PUBLIC DEF 9JS2 CHILD NUTRT DIV NUTRI-PROJECT 9JS3 CHILD NUTRT FOOD OPER SUPV-PRJ 9CDA CHILD SPPRT SVCS MANAGER XAD5 CHILDREN AND FAMILY SVCS DIR-E 9MH1 CHILDREN SVCS MGR-PROJECT 2ETG CIVIL LITIG ATTY-ADVANCED 2ETE CIVIL LITIG ATTY-BASIC LVL 2ETF CIVIL LITIG ATTY-STANDARD 6XD1 COMMANDER-EXEMPT CCD1 COMMUNITY SVCS DIRECTOR-EXEMPT CCHA COMMUNITY SVCS PERSONNEL ADMIN 9J71 COMMUNITY SVCS PERSONNEL TECH 9MS7 COMPREHENSIVE SVCS ASST MGR-PR 9MS3 COMPREHENSIVE SVCS MAN -PRJ NAF1 COUNTY SURVEYOR-EXEMPT CJH3 CS MENTAL HLTH CLIN SUPV-PROJ APDD DA CHIEF OF ADMINISTRATIVE SVC 6KD1 DA CHIEF OF INSPECTORS-EXEMPT 6KDC DA DIR OF FORENSIC & TECH SVCS Resolution No. 2016/87 Page 2 of 5March 1, 2016 Contra Costa County Board of Supervisors Minutes 205 Exhibit A Job Code Classification 6KNB DA LIEUTENANT OF INSPECTORS JJGE DA MANAGER OF LAW OFFICES JJHG DA OFFICE MANAGER J3T7 DA PROGRAM ASSISTANT-EXEMPT 4AD1 DEP DIR OF CONSERV & DEV-EX APSA DEPARTMENTAL FISCAL OFFICER ADSH DEPTL COMM & MEDIA REL COORD LTD2 DEPUTY CIO-GIS-EXEMPT JJHD DEPUTY CLERK-BOARD OF SUPV ADDG DEPUTY CO ADMINISTRATOR ALB2 DEPUTY CO CLERK-RECORDER-EX 2ETK DEPUTY CO COUNSEL-ADVANCED 2ET3 DEPUTY CO COUNSEL-ADVANCED-EX 2ETH DEPUTY CO COUNSEL-BASIC 2ET1 DEPUTY CO COUNSEL-BASIC-EXEMPT 2ETJ DEPUTY CO COUNSEL-STANDARD 2ET2 DEPUTY CO COUNSEL-STANDARD-EX 3AFE DEPUTY CO LIBRARIAN-PUB SVCS 3AFG DEPUTY CO LIBRARIAN-SUPT SVCS LWS1 DEPUTY DIR CHF INFO SEC OFC-EX 5AB2 DEPUTY DIR COM DEV/CURR-EX 5AH2 DEPUTY DIR COM DEV/TRANS-EX LTD1 DEPUTY DIR/INFO TECHNOLOGY-EXE BJD1 DEPUTY DIRECTOR ANIMAL SVC-EX XAD8 DEPUTY DIR-WORKFORCE SVC-EX 2KWF DEPUTY DISTRICT ATTORNEY-FT-FL VCD2 DEPUTY EXECUTIVE DIR/CCHP-EX NAD8 DEPUTY GENERAL SVCS DIRECTOR/E NAD0 DEPUTY PUBLIC WORKS DIRECTOR-E VRG1 DIR MKTG/MEM SVCS & PR-CCHP-EX VQD4 DIR OF MENTAL HEALTH SVCS-EX VAD1 DIR OF PATIENT FIN SVCS-EXEMPT ADD5 DIR OFFICE CHILD SVCS - EX 9BD1 DIRECTOR OF AIRPORTS VLD1 DIRECTOR OF ENV HEALTH SVCS-EX VLD2 DIRECTOR OF HAZ MAT PROGRAM-EX 5AB1 DIRECTOR OF REDEVEL-EXEMPT SMD1 DIRECTOR OF REVENUE COLLECTION ADSB DIRECTOR OFFICE OF COMM/MEDIA XAD9 EHS CHIEF FINANCIAL OFF - EX XAD6 EHS DIRECTOR OF ADMIN-EXEMPT X762 EHS WORKFORCE DEV YOUTH WKR-PJ XAGB EHSD PERSONNEL OFFICER VBSC EMERGENCY MEDICAL SVS DIRECTOR 9GS1 EMERGENCY PLANNING SPEC-EXEMPT Resolution No. 2016/87 Page 3 of 5March 1, 2016 Contra Costa County Board of Supervisors Minutes 206 Exhibit A Job Code Classification AGD2 EMPLOYEE BENEFITS MANAGER AGSC EMPLOYEE BENEFITS SPECIALIST AJHA EMPLOYEE BENEFITS SUPERVISOR AJDB EQUAL EMPLOYMENT OPPT OFFICER J3V2 EXEC ASST I TO CO ADMINIS-EX J3H2 EXEC ASST II TO CO ADMINIS-EX J3T6 EXEC SECRETARY/ MERIT BOARD J3T5 EXEC SECRETARY-EXEMPT J3TJ EXECUTIVE SECRETARY-DCSS VPS2 EXEMPT MED STF PODIATRIST APDE FIRE DISTRICT CHIEF/ADMIN SVCS 6CW1 FORENSIC ANALYST-PROJECT VASH HEALTH EQUITY PROGRAM MANAGER VRGC HEALTH PLAN DIR COMP & GOV REL VCS3 HEALTH PLAN SERVICES ASST-EX LBB3 HEALTH SVCS IT DIRECTOR-EX VCN2 HEALTH SVCS PERSNL OFFICER-EX VQHA HLTH/HUMAN SVC RES & EVAL MGR AGSE HR SYSTEMS ANALYST AGTG HR SYSTEMS SPECIALIST AGVF HUMAN RESOURCES CONSULTANT AGDF HUMAN RESOURCES PROJECT MNGR AG7B HUMAN RESOURCES TECHNICIAN 7KGA INST SUPERVISOR II ADSI LABOR RELATIONS ANALYST I ADSJ LABOR RELATIONS ANALYST II AGVD LABOR RELATIONS ANALYST II AD7C LABOR RELATIONS ASSISTANT ADD6 LABOR RELATIONS MANAGER-EXEMPT 5ASF LAND INFORMATION BUS OPS MNGR AJHC LEAVE AND ACA ADMIN 6KWG LIEUTENANT OF INSP-WELF FRAUD ADVB MANAGEMENT ANALYST ADD4 MANAGER CAP FAC/DEBT MGMT-EX VCA2 MEDICAL DIRECTOR VPD1 MH MEDICAL DIRECTOR-EX SAHM PAYROLL SYSTEMS ADMINISTRATOR ARVA PERSONNEL SERVICES ASST II ARTA PERSONNEL SERVICES ASST III AGDE PERSONNEL SERVICES SUPERVISOR AP7B PERSONNEL TECHNICIAN ADS5 PRIN MANAGEMENT ANALYST - PROJ ADNC PRINCIPAL L/R ANALYST ADHB PRINCIPAL MANAGEMENT ANALYST APDJ PROBATION CHIEF OF ADMIN SVCS Resolution No. 2016/87 Page 4 of 5March 1, 2016 Contra Costa County Board of Supervisors Minutes 207 Exhibit A Job Code Classification 7BFA PROBATION DIRECTOR 7AGB PROBATION MANAGER STD1 PROCUREMENT SVCS MANAGER-EX ADS1 PUBLIC INFORMATION OFFICER APDF PUBLIC WORKS CHIEF OF ADM SVCS 5AH4 REDEVELOPMENT PROJ MANAGER-PRJ VPD5 RESIDENCY DIRECTOR-EXEMPT AJD1 RISK MANAGER AJH1 RISK MGMT TRAINING COORD-PRJ AVS4 SBDC BUSINESS CONSULTANT-PRJ AVD3 SBDC DIRECTOR-PROJECT CCG1 SCHOOL READINESS PROG COOR-PRJ J3S2 SECRETARY TO UNDERSHERIFF NSGA SENIOR LAND SURVEYOR ADTD SENIOR MANAGEMENT ANALYST APDC SHERIFF'S CHF OF MGNT SVCS J3T0 SHERIFF'S EXECUTIVE ASST-EX ADB5 SPECIAL ASST TO THE CO ADMN-EX ADDH SR DEPUTY COUNTY ADMNISTRATOR 2KD1 SR DEPUTY DISTRICT ATTORNEY-EX 2ED3 SR FINANCIAL COUNSELOR-EXEMPT AGTF SR HUMAN RESOURCES CONSULTANT 29HA SUPERVISING ATTORNEY-DCSS S5S3 TREASURER'S INVEST OFFICER-EX 6XB4 UNDERSHERIFF-EXEMPT EBW1 VOTER EDU & ENGMT ASST - PRJ EBV1 VOTER EDU & ENGMT SPEC-PRJ 9KN3 WEATHERIZATION/HM REPAIR SUPV XAD4 WORKFORCE INV BD EXC DIR-EX XAD3 WORKFORCE SVCS DIRECTOR-EXEMPT Resolution No. 2016/87 Page 5 of 5March 1, 2016 Contra Costa County Board of Supervisors Minutes 208 Exhibit B Job Code Classification 9JS2 CHILD NUTRT DIV NUTRI-PROJECT 2KWF DEPUTY DISTRICT ATTORNEY-FT-FL VPS2 EXEMPT MED STF PODIATRIST 6CW1 FORENSIC ANALYST-PROJECT EBW1 VOTER EDU & ENGMT ASST - PRJ Resolution No. 2016/87 Page 1 of 1March 1, 2016 Contra Costa County Board of Supervisors Minutes 209 Exhibit C Job Code Classification BAA1 AGRICULTURAL COM-DIR WTS/MEAS DAA1 ASSESSOR SAA1 AUDITOR-CONTROLLER ADA1 BD OF SUPVR MEMBER ADB1 CHIEF ASST COUNTY ADMIN LTA1 CHIEF INFO OFF/DIR OF INFO TEC ALA1 CLERK RECORDER ADA2 COUNTY ADMINISTRATOR 2EA1 COUNTY COUNSEL ADB6 COUNTY FINANCE DIRECTOR-EX 3AAA COUNTY LIBRARIAN 7AA1 COUNTY PROBATION OFFICER-EX 96A1 COUNTY VETERANS' SVCS OFFICER 4AA1 DIR OF CONSERVATION & DEVLP-EX BJA1 DIRECTOR OF ANIMAL SERV-EXEMPT SMA1 DIRECTOR OF CHILD SUPPORT SVCS NAA2 DIRECTOR OF GENERAL SERVICES-E VCA1 DIRECTOR OF HEALTH SERVICES AGA2 DIRECTOR OF HUMAN RESOURCES-EX XAA2 DIRECTOR-EHSD-EXEMPT 2KA1 DISTRICT ATTORNEY 25A1 PUBLIC DEFENDER NAA1 PW DIRECTOR 6XA1 SHERIFF-CORONER S5A1 TREASURER-TAX COLLECTOR Resolution No. 2016/87 Page 1 of 1March 1, 2016 Contra Costa County Board of Supervisors Minutes 210 Exhibit D Department Head Job Code Chief Assistant Department Head Job Code Agricultural Commissioner/ Director of Weights and Measures BAA1 Chief Deputy Agricultural Commissioner/Sealer of Weights and Measures BAB1 Assessor DAA1 Assistant County Assessor DAB1 Director of Human Resources AGA2 Assistant Director of Human Resources AGB1 Auditor-Controller SAA1 Assistant County Auditor-Controller SAB1 Board of Supervisors Member ADA1 No Chief Assistant Chief Information Officer/ Director of Information Technology LTA1 Deputy Chief Information Officer - GIS-Exempt LTD2 Clerk Recorder ALA1 Assistant County Registrar ALB1 Assistant County Recorder ALB3 Deputy County Clerk-Recorder-Exempt ALB2 County Administrator ADA2 Chief Assistant County Administrator ADB1 County Finance Director ADB6 County Counsel 2EA1 Excluded Classification County Librarian 3AAA Deputy County Librarian - Public Services 3AFE Deputy County Librarian - Support Services 3AFG County Probation Officer 7AA1 Asst County Probation Officer 7AB1 County Veterans' Services Officer 96A1 No Chief Assistant County Welfare Director XAA2 Aging/Adult Svcs Director XQD2 Children and Family Svcs Director XAD5 Community Svcs Director CCD1 EHS Director of Admin XAD6 Workforce Inv Bd Exec Director XAD4 Director of Animal Services BJA1 Deputy Director of Animal Services BJDF Director of Child Support Services SMA1 Chief Assistant Director of Child Support Services SMBA Director of Conservation and Development 4AA1 Deputy Director of Community Development/Transportation Planning 5AH2 Deputy Director of Conservation and Development 4AD1 Director of Health Services VCA1 No Chief Assistant District Attorney 2KA1 Excluded Classification Public Defender 25A1 Excluded Classification Public Works Director NAA1 Deputy Public Works Director NAD0 Sheriff-Coroner 6XA1 Undersheriff 6XB4 Treasurer-Tax Collector S5A1 Chief Deputy Treasurer-Tax Collector S5B2 Resolution No. 2016/87 Page 1 of 1March 1, 2016 Contra Costa County Board of Supervisors Minutes 211 Exhibit E Job Code Descr 6XB2 ASST SHERIFF-EXEMPT 6XF1 CHIEF POLICE-CONTRACT AGNCY-EX 6XD1 COMMANDER-EXEMPT 6XA1 SHERIFF-CORONER 6XB4 UNDERSHERIFF-EXEMPT Resolution No. 2016/87 Page 1 of 1March 1, 2016 Contra Costa County Board of Supervisors Minutes 212      Resolution No. 2016/87 Page 1 of 8    APPENDIX I BENEFITS FOR UNREPRESENTED TEMPORARY AND PER DIEM EMPLOYEES 1. Definitions 1.10 Temporary Employment: Any employment which will require the services of an incumbent for a limited period of time, paid on an hourly basis, not in an allocated position or in permanent status. 1.11 Per Diem Employment: Per diem employment is any employment that requires the services of a person on a daily basis, and that person is paid on an hourly basis and his/her classification has "per diem" in its title. 1.12 Covered Units. This Appendix I applies to anyone who is a temporary or per diem employee in one of the units listed on Exhibit G. 2. Days and Hours of Work 2.10 Schedule: Temporary and per diem employees are eligible to work a maximum of twenty five (25) hours per week with the exception of the following: 1. Employees assigned to the Attorney classifications listed in Exhibit F. 2. Employees assigned to the classification of Deputy Sheriff-Per Diem (6XWC), District Attorney Senior Inspector (6KVA), District Attorney Senior Inspector Welfare Fraud (6KVD), and District Attorney Inspector- Welfare Fraud (6KWF). 3. Retiree temporary employees. 2.11 Workweek: The workweek begins at 12:01 a.m. on Monday and ends at 12 midnight on Sunday. 2.12 Time Reporting/Time Stamping: Temporary and per diem employees must timestamp in and out as they begin their work shifts, finish their work shifts, and take meal periods. 3. Salary Administration-Payment 3.10 Hourly Rate: The hourly rate paid to temporary and per diem employees will be the “1.00 hourly rate” calculated on the salary schedule by dividing the unrounded monthly salary at any step by 173.33. March 1, 2016 Contra Costa County Board of Supervisors Minutes 213      Resolution No. 2016/87 Page 2 of 8    3.11 New Employee Step: Except as otherwise permitted in deep class resolutions, temporary and per diem employees will generally be appointed at the minimum step of the salary range established for the particular class to which the appointment is made. However, the Human Resources Director may authorize an appointing authority to make a particular temporary appointment at a step above the minimum of the range. 3.12 Payment: Temporary and per diem employees are paid on the 10th of each month for the previous month (16th to end of the month) and on the 25th of each month for the 1st to the 15th of the current month. Temporary and per diem employees require “Positive” reporting of all hours to be paid. 3.13 Pay Warrant Errors: If an employee receives a pay warrant which has an error in the amount of compensation to be received and if this error occurred as a result of a mistake by the Auditor-Controller’s Office, it is the policy of the Auditor-Controller’s Office that the error will be corrected and a new warrant issued within forty-eight (48) hours, exclusive of Saturdays, Sundays and Holidays from the time the department is made aware of and verifies that the pay warrant is in error. Pay errors discovered by the County in employee pay will be corrected prospectively as soon as possible as to current pay rate. No recovery of either overpayments or underpayments to an employee will be made retroactively except for the six (6) month period immediately preceding discovery of the pay error. This provision will apply regardless of whether the error was made by the employee, the Appointing Authority or designee, the Director of Human Resources or designee, or the Auditor-Controller or designee. Recovery of fraudulently accrued over or underpayments are excluded from this section for both parties. The County will notify an employee of an overpayment and repayment schedule. When the County notifies an employee of an overpayment and a proposed repayment schedule, the employee may accept the proposed repayment schedule or may request a meeting through the County Human Resources Department. If requested, a meeting shall be held to determine a repayment schedule which shall be no longer than three (3) times the length of time the overpayment occurred. March 1, 2016 Contra Costa County Board of Supervisors Minutes 214      Resolution No. 2016/87 Page 3 of 8    3.14 Overtime Pay: Temporary and per diem employees will be paid overtime pay in accordance with the Fair Labor Standards Act method for computing overtime for any authorized work performed in excess of forty (40) forty hours per week. Work performed does not include non–worked hours. 4. Salary Increments within Range 4.10 Increment Eligibility and Salary Review: All temporary and per diem employees will accumulate a record of straight time hours worked for the purpose of a salary review to determine whether the employee will be advanced to the next higher salary step in the salary range for the classification. Advancement to a higher step will be granted only on the affirmative recommendation of the appointing authority, based on satisfactory performance by the employee. The appointing authority may recommend either granting or denying the salary increment for the increment. Temporary and per diem employees hired at Step 1 of the salary range for their classification will be eligible for a salary review as described above after completion of 1040 straight time hours worked. Employees will be eligible for additional salary review after accumulation of an additional 2080 straight time hours. No provision of this section will be construed to make the granting of salary increments mandatory on the County. 4.11 Frequency of Increments: Increments within range will not be granted more frequently than once per every 2080 straight time hours worked by a temporary or a per diem employee. 4.12 Effective Date: Step increases resulting from an approved salary review will be effective the first of the month following completion of 2080 straight time hours worked and return of the salary review report to the Human Resources Department. 5. Special Pays and Benefits Temporary and per diem employees, other than physicians, may be eligible for certain special types of pays and benefits, in addition to wages, under specifically defined circumstances. Those special pays and benefits that are applicable to certain temporary and per diem employees are specified under this Section 5 “Special Pay and Benefits.” If a special pay or benefit is not listed in this Appendix then that special pay or benefit does not apply to temporary or per diem employees. March 1, 2016 Contra Costa County Board of Supervisors Minutes 215      Resolution No. 2016/87 Page 4 of 8    5.10 Overtime Pay Nursing Shift Coordinator- Per Diem (VWHD): Per Diem employees in the classification of Nursing Shift Coordinator- Per Diem (VWHD) who work on a holiday are entitled to receive overtime pay at the rate of one and one-half (1.5) times his/her hourly rate for all hours worked on the holiday, up to a maximum of eight (8) hours. 5.11 Shift Differential: Temporary employees in the classification of Student Worker (999E) and per diem employees in the classification of Nursing Shift Coordinator- Per Diem (VWHD) will receive a shift differential of five percent (5%) of base rate of pay when the employee is scheduled to work for four (4) or more hours between 5:00p.m. and 9:00a.m. In order to receive the shift differential, the employee must start work between the hours of midnight and 5:00a.m. or between 11:00a.m. and midnight on the day the shift is scheduled to begin. Hours worked in excess of the employee’s scheduled workday will count towards qualifying for the shift differential, but the employee will not be paid the shift differential on any excess hours worked. 5.12 Evening Shift Differential: Temporary employees in the classification of Family Nurse Practitioner (VWSB) and a per diem employees in the classification of Nursing Shift Coordinator- Per Diem (VWHD) will receive a shift differential of twelve (12%) of the employee’s base hourly rate of pay for the employee’s entire shift designation when the employee works four (4) or more hours between 5:00 p.m. and 11:00 p.m. In order to receive the shift differential the employee must start work between 11:00 a.m. and 12:00 midnight on the day the shift is scheduled to begin. Hours worked in excess of the employee’s shift designation will count towards qualifying for the shift differential but the employee will not be paid the shift differential on any hours worked in excess of the employee’s shift designation. 5.13 Night Shift Differential: Temporary employees in the classification of Family Nurse Practitioner (VWSB) and a per diem employee in the classification of Nursing Shift Coordinator- Per Diem (VWHD) will receive a shift differential of fifteen percent (15%) of the employee’s base hourly rate of pay for the employee’s entire shift designation when the employee works four (4) or more hours between 11:00 p.m. and 9:00 a.m. In order to receive the shift differential the employee must start work between the hours of 7:00 p.m. and 12:00 midnight or 12:00 midnight and 8:00 a.m. on the day the shift is scheduled to begin. Hours worked in excess of the employee’s shift designation will count towards qualifying for the shift differential but the employee will not be paid the shift differential on any hours worked in excess of the employee’s shift designation. March 1, 2016 Contra Costa County Board of Supervisors Minutes 216      Resolution No. 2016/87 Page 5 of 8    5.14 Weekend Shift Differentials: Temporary employees in the classifications Library Student Assistant-Exempt (3KW2) and Library Aide-Exempt (3KW4) may receive a shift differential of five percent (5%) of the employee’s base hourly rate of pay for all hours worked on a Saturday. Said five percent (5%) differential will not apply to an overtime hours worked on Saturday. Temporary employees in the classifications Library Student Assistant-Exempt (3KW2) and Library Aide-Exempt (3KW4) may receive a shift differential of seven and one-half percent (7.5%) of the employee’s based rate of pay for all hours worked on a Sunday. Said seven and one-half percent (7.5%) differential will not apply to overtime hours worked on Sundays. 5.15 Hospital and Clinics Division Weekend Shift Differential: Temporary employees in the classification of Family Nurse Practitioner (VWSB) who work in the Hospital and Clinic divisions will be paid an additional ten dollar ($10.00) per hour if assigned a shift within the following timeframe, FRI 11PM TO SUN 11PM. 5.16 Morning Watch Shift Differential: Temporary employees in the classification of Dispatcher I (64WK) and Dispatcher II (64WM) may receive Morning Watch Shift Differential of three percent (3%) of base rate of pay for the employee’s entire scheduled shift when the employee works four (4) or more hours between the hours of 0000 and 0800. The Morning Watch is defined as time worked between the hours of 0000 hours and 0800 hours. 5.17 Evening Watch Shift Differential: Temporary employees in the classification of Dispatcher I (64WK) and Dispatcher II (64WM) may receive an Evening Watch Shift Differential of five percent (5%) of base rate of pay for the employee’s entire scheduled shift when the employee works four (4) or more hours between 1600 and 0000 hours. The Evening Watch is defined as time worked between 1600 hours and 0000 hours. Hours worked in excess of the employee’s scheduled workday will count toward qualifying for the Morning Watch Shift Differential and Evening Watch Shift Differential, but the employee will not be paid the differential on any excess hours worked. March 1, 2016 Contra Costa County Board of Supervisors Minutes 217      Resolution No. 2016/87 Page 6 of 8    5.18 Code Gray/STAT Team Differential: Per Diem employees in the classification of Nursing Shift Coordinator- Per Diem (VWHD) who are assigned by hospital administration to respond to emergency Code Gray calls as a member of the STAT Team are entitled to a differential of ten percent (10%) of the employee’s base rate of pay (not including differentials). 5.19 School Security Detail: Temporary employees in the classification of Deputy Sheriff Reserve (6XW3) who are assigned to events held within the San Ramon Valley School district will receive $20.00 per hour. 5.20 County Fair Assignment: Temporary employees in the classification of Deputy Sheriff Reserve (6XW3) who are assigned to the annual Contra Costa County Fair will receive $25.00 per hour. 6. Special Pays for Temporary Physicians: 6.10. Emergency Room Pay. A temporary physician working in the Emergency Roomwill be paid the following differentials in addition to his/her regular pay. Monday – Thursday 7:00 am-11:00 pm $14 per hour Friday 7:00 am-7:00 pm $14 per hour Monday – Thursday 11:00 pm – 7:00 am $42 per hour Friday, Saturday, Sunday 7:00 pm – 7:00 am $56 per hour Saturday, Sunday 7:00 am – 7:00 pm $28 per hour Holidays worked in the Emergency Room will be paid an additional $28 per hour between 7:00 am and 7:00 pm. Holidays worked in the Emergency Room will be paid an additional $56 per hour between 7:00 pm and 7:00 am. 6.11 Weekend Rounds Differential. A temporary physician is eligible for this differential when the temporary physician works unscheduled rounds at the hospital between the hours of 11:00 pm on Friday and 11:00 pm on Sunday. This differential is paid at the rate of 1.0 times his/her base rate of pay (not including differentials) plus $42 per hour, with a minimum pay of three (3) hours. However, only a single three (3) hour minimum will be allowed for each 24 hour period. 6.13 Holiday Rounds Differential. A temporary physician is eligible for this differential when the physician works unscheduled rounds at the hospital on a holiday observed by the County. March 1, 2016 Contra Costa County Board of Supervisors Minutes 218      Resolution No. 2016/87 Page 7 of 8    This differential is paid at the rate of 1.0 times his/her base rate of pay (not including differentials) plus $42 per hour, with a minimum pay of three (3) hours. However, only a single three (3) hour minimum will be allowed for each 24 hour period. 6.14 Physician On-Call OBGYN In-House Differential. A temporary physician assigned to the In-House OB GYN is eligible to receive the Physician On-Call OBGYN In-House Differential under any one of the following conditions: a. Between 5:00 pm and 6:30 am Monday through Friday; b. Between 5:00 pm on Friday and 6:30 am on Monday; or c. On a holiday observed by the County. This differential is paid at the rate of 1.0 times his/her base rate of pay (not including differentials) plus $10 per hour. 6.15 Physician Fall Back Differential. A temporary physician is eligible for this differential when the physician works an extended-hours clinic in the Patients Choice Program. This differential is paid at the rate of 1.0 times his/her base rate of pay (not including differentials) plus $42 per hour. 6.16 Call Back Differential. A temporary physician is eligible for this differential when the physician is called back to work and the physician returns to work. This differential is paid at the rate of 1.0 times his/her base rate of pay (not including differentials) plus $42 per hour, with a minimum of three (3) hours of pay for each call back. 6.17 On Call at 1.0 (1:4) Differential. A temporary physician is eligible for this differential when the physician is assigned additional On-Call obligations for Anesthesia, Orthopedics, Surgery, Medicine, Pediatrics, OB Joint Venture Health Plan or Advice first call, and other comparable on-call duties as assigned by the appointing authority or his/her designee. This differential pay ends in the event that the physician is called back and the physician returns to the hospital. This differential is paid at the rate of 1.0 times his/her base hourly rate of pay (not including differential) for each four (4) hours On-Call. 6.18 On Call at 1.0 (1:8) Differential. A temporary physician is eligible for this differential when the physician is assigned additional On-Call obligations for Pathology, GI, Ophthalmology, Health Officer, Plastic Surgery, Hand Surgery, Detention Medical, Psychiatry, Health Plan or Advice Backup, and other comparable March 1, 2016 Contra Costa County Board of Supervisors Minutes 219      Resolution No. 2016/87 Page 8 of 8    on-call duties as assigned by the appointing authority or his/her designee. This differential pay ends in the event that the physician is called back and the physician returns to the hospital. This differential is paid at the rate of 1.0 times his/her base hourly rate of pay (not including differentials) for each eight (8) hours On-Call. 6.19 Physician Evening Clinic. A physician is eligible for an additional $15 per hour for working an evening clinic between the hours of 5:00 pm and 11:00 pm. 6.20 Physician Weekend Clinic. A physician is eligible for an additional $15 per hour for working a weekend clinic between Friday 11:00 pm and Sunday 11:00 pm. 7. Sick Leave: Refer to Administrative Bulletin 413 “Twenty-four Hour Sick Leave Benefit” 8. Workers’ Compensation: Workers’ Compensation benefits will be provided pursuant to State Law. March 1, 2016 Contra Costa County Board of Supervisors Minutes 220 Exhibit F Classification ASST COUNTY COUNSEL-EXEMPT ASST DISTRICT ATTORNEY-EXEMPT ASST PUBLIC DEFENDER-EXEMPT ATTORNEY ADVANCE-CHLD SPPT SVC ATTORNEY BASIC-CHILD SPPT SVCS ATTORNEY ENTRY-CHILD SPPT SVCS CHIEF ASST COUNTY COUNSEL CHIEF ASST DISTRICT ATTORNEY-E CHIEF ASST PUBLIC DEFENDER CHIEF TRIAL DEPUTY PUBLIC DEF CIVIL LITIG ATTY-ADVANCED CIVIL LITIG ATTY-BASIC LVL CIVIL LITIG ATTY-STANDARD DEPUTY CO COUNSEL-ADVANCED DEPUTY CO COUNSEL-BASIC DEPUTY CO COUNSEL-BASIC-EXEMPT DEPUTY CO COUNSEL-STANDARD DEPUTY CO COUNSEL-STANDARD-EX DEPUTY COUNTY COUNSEL ADVANCED-EXEMPT SR DEPUTY DISTRICT ATTORNEY-EX SR FINANCIAL COUNSELOR-EXEMPT SUPERVISING ATTORNEY-DCSS Resolution No. 2016/87 Page 1 of 1March 1, 2016 Contra Costa County Board of Supervisors Minutes 221 Exhibit G Unit Description 1P Phys & Dentist Unit 1X Phys & Dentists Optometrist Unit 2I Local 1021, Service Line Supervisors Unit 4N Fire Suppression & Prevention Unit A8 Elected Department Heads B1 Safety Unrep District Attorney B2 Safety Unrep Probation Classes B3 Safety Unrep Misc Classes B8 Mgmt Classes-Classified & Exempt BD Mgmt Classified & Ex Dept. Head BS Sheriff's Sworn Executive Mgmt BT Merit System Fixed Term Mgmt C8 Management Project -Other CC CS Child Development Mgmt-Project CH CS Head Start Mgmt-Project CL CS Living Free Mgmt-Project D8 Unrepresented Proj Class-Other DC Unrepresented Child Dev-Proj DH Unrepresented Head Start-Proj DL Unrepresented Living Free-Proj DP Unrepresented PIC Special-Proj F8 Unrep Class & Exempt Other FH Unrep Hd Start Classified & Ex FK Unrep CL & Ex -Com Svcs Other FS Unrep Cl & Ex Student Workers FT Unrep Cl & Ex Fixed Term FW Unrep CL & Ex-sworn Peace Officer FX Unrep Exempt Medical Staff L3 CN A Staff Nurses Unit LT CN A Public Health Nurse Unit MA District Attorney's Unit QC Local One, Family Chld Svs Site Supv Unit V# Sheriff's Sworn Mgmt Unit VA DSA Non-Sworn Mgmt. Unit VH Deputy Sheriff's Unit-Sworn VN Deputy Sheriff's Unit-Non Sworn XJ DA Investigators Unit Resolution No. 2016/87 Page 1 of 1March 1, 2016 Contra Costa County Board of Supervisors Minutes 222 RECOMMENDATION(S): ACCEPT report regarding the mid-year status of the FY 2015/16 County Budget. FISCAL IMPACT: This report is informational and will be used for planning purposes and budget development. Additional recommendations will be presented to the Board during Budget Hearings on April 19, 2016. BACKGROUND: The Administrator’s Office annually reports the status of the Budget as of December 31 to determine whether departmental expenses and revenues to date are consistent with the spending plan adopted, and amended from time to time, by the Board of Supervisors. Mid-year reviews provide an opportunity to identify variances from anticipated expenditures and revenue receipts, and permit budget staff to confer with departments regarding the potential need for budgetary adjustments. The following report is a status of the current year. The mid-year budget status report is important in that it is based on a sufficient amount of experience during the budget year to permit a reasonably accurate assessment of how closely actual expenses and revenues are likely to track with the approved budget. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director 925-335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, County Auditor-Controller D.10 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:2015/16 FY MID-YEAR BUDGET STATUS REPORT March 1, 2016 Contra Costa County Board of Supervisors Minutes 223 BACKGROUND: (CONT'D) Our review of departmental budgets at this mid-year juncture suggests that departmental expenditures and revenues are performing in accord with expectations and are not projected to exceed the FY 2015/16 Adjusted Budget in any major area. However, as noted later in this report, there are several variables which are affecting this projection. The Board is not being asked to take any corrective action at this time. Recommendations, if needed, will be made as part of the Budget Hearings on April 19. This assessment could change based on intervening factors – e.g., revenue curtailments or program shifts by the State – that could affect current year costs and revenues and negatively impact our outlook for the ensuing fiscal year. This report provides an overview of the status of the County’s FY 2015/2016 Budget as of December 31, 2015. Included in this report are tables that summarize the County’s mid-year fiscal condition (Attachments A, B, and C). As of December 31, 2015, with 50% of the fiscal year having passed, actual expenditures for all County funds totaled 40.8% of planned spending, while actual revenues totaled 44.1% of amounts anticipated for the year. Both our expenditure and revenue positions are improved compared to the same period last year (43.5% and 44.0% respectively). Comparison data for the same period in prior years are 43.6% and 38.1% in fiscal year 2013/14, 42.6% and 38.0% in fiscal year 2012/13, 41.5% and 39.1% in fiscal year 2011/12, 42.9% and 42.8% in fiscal year 2010/11, 45.3% and 44.5% in fiscal year 2009/10, 45.6% and 43.6% in fiscal year 2008/09, 44.5% and 47.9% in fiscal year 2007/08, 43.8% and 45.5% in fiscal year 2006/07, and 42.6% and 44.2% in fiscal year 2005/06. For the General Fund alone, actual expenditures totaled 41.6% of planned spending, and actual revenues totaled 38.2% of amounts anticipated for the year. As with the all fund comparison, our expenditure and revenue positions have improved compared to the same period last year (43.7% and 37.1% respectively). Comparison data for the same period in prior years are 43.0% and 34.4% in FY 2013/14, 45.5% and 31.7% in fiscal year 2012/13, 46.1% and 32.5% in fiscal year 2011/12, 47.0% and 36.3% in fiscal year 2010/11, 47.7% and 36.9% in fiscal year 2009/10, 50.1% and 37.7% in fiscal year 2008/09, 47.5% and 39.0% in fiscal year 2007/08, 47.0% and 39.7% in fiscal year 2006/07, and 46.4% and 38.6% in fiscal year 2005/06. At mid-year, December 31, 2015, the specific dollar amounts were as follows: March 1, 2016 Contra Costa County Board of Supervisors Minutes 224 As noted above, County expenditures and revenues at mid-year were within acceptable parameters given the Board approved budget. The difference between budgeted expenditures and revenues are due to prior year encumbrances, restricted reserves, and other carry forwards. The variances in anticipated expenses and revenue receipts are noted at the mid-year. Revenues Revenue from State and federal sources are typically late in being realized because much of it is based on expenditure claims paid in arrears. Normally departments that rely on State and federal revenue experience a two to three-month lag in revenues. Prop 172 combined public safety sales tax revenues were up compared to the same months in 2014. The County's sales tax consultant continues to project positive growth for FY 2015/16 and it is expected that the budgeted amount will be exceeded in the current year even though the County's pro-rata share of the State pool decreased marginally in FY 2015/16. However, the County’s pro-rata share of the State pool is expected to increase by 1.322% in FY 2016/17. AB109/Public Safety Realignment revenue is budgeted at $21.5 million and is being allocated by the State on a monthly basis as anticipated. Expenditures Normally salary costs are understated at mid-year. Some reduction in permanent salary costs is anticipated in the second half of the fiscal year due to retirements, which tend to occur in March, however, the majority of these savings will be spent in retiree pay-outs. Employee benefit costs are normally understated at mid-year because the budget includes appropriations for health insurance cost increases that do not become effective until the end of the second quarter. Actual expenses for employee health insurance will increase the second half of the year. These increases will be more significant this year due to negotiated changes to healthcare subsidies, which began January 1, 2016 for the majority of represented employees. Service and supplies costs are generally understated throughout most of the fiscal year because of the time required to process payments to vendors and contractors. This payment cycle averages one month in arrears. Additionally, departments tend to wait later in the year to make purchases to ensure that resources are not needed elsewhere. General Purpose Revenue General Purpose budgeted revenues total $385.9 million spread over 28 accounts. These revenues consist primarily of $320.6 million in taxes for current property. Of the taxes for current property, $191.5 million is current secured, $4.5 million is supplemental, $8.8 million is unitary, $108.8 million is Property Tax in Lieu of Vehicle License Fees (from non-realignment vehicle license fees) and $7.0 million is current unsecured. The current year budget included a 6.0% property tax growth rate. The actual growth rate was 7.53%. Other significant budgeted revenue is real property transfer tax ($7.0 million), sales tax ($14.1 million), and earnings on investments ($1.1 million). Based on six months of experience, General Purpose Revenues are expected to exceed budgeted amounts by approximately $10 million, $5.7 million due to the growth in assessed valuation. In summary, the over-all County General Fund budget is balanced and all individual departments, with the exception of the Public Defender, balance. At mid-year the Public Defender’s Office is projecting a $125,000 department-wide over expenditure. The department’s expenditures are currently projected to exceed the budget for salaries by $145,000; however, the impact on net County cost is offset by reduced expert witness costs. The County Administrator has recommended reductions in spending in a variety of accounts and expects the department to achieve very close to a balanced budget by year-end. March 1, 2016 Contra Costa County Board of Supervisors Minutes 225 Conclusion As noted, the overall County budget including the General Fund budget is balanced. Due to the large number of bargaining groups that will have open contracts July 1, 2016, a hiring freeze was recommended for all departments. County department heads have been provided 2016/17 budget direction that includes compensation increases due to negotiated wage increases. A portion of the increase will be covered by increased revenues. The County Administrator will return to the Board of Supervisors on April 19 with the Recommended Budget for FY 2016/17 and the Planning Budget for FY 2017/18. It is anticipated that the Board will adopt a Final Budget on May 10. CONSEQUENCE OF NEGATIVE ACTION: Not applicable. ATTACHMENTS Attachments A-C March 1, 2016 Contra Costa County Board of Supervisors Minutes 226 Fiscal Year 2015-16Second QuarterGeneral FundBudgetedActualActual as %BudgetedActualActual as %DepartmentRevenue Revenue of Budget Expenses Expenses of BudgetBOARD OF SUPERVISORS394,538$ 146,869$ 37.2% 8,660,907$ 2,878,359$ 33.2%GENERAL COUNTY SERVICES5,719,747 1,575,337 27.5% 31,522,276 10,272,817 32.6%COUNTY ADMINISTRATOR15,786,675 4,705,050 29.8% 35,478,861 10,471,726 29.5%GENERAL COUNTY REVENUES385,969,121 228,876,325 59.3%00 0.0%PERSONNEL6,524,333 2,673,861 41.0% 9,645,854 4,625,865 48.0%AUDITOR-CONTROLLER5,282,739 2,621,438 49.6% 9,310,926 4,005,504 43.0%PLANT ACQUISITION89,548 5,347,315 0.0% 57,386,368 3,974,472 6.9%TREASURER-TAX COLLECTOR2,901,850 1,644,957 56.7% 4,915,143 2,427,574 49.4%ASSESSOR1,532,184 321,533 21.0% 17,296,516 7,718,719 44.6%COUNTY COUNSEL3,741,016 1,287,041 34.4% 7,003,326 2,798,809 40.0%HEALTH SERVICES244,302,674 63,304,627 25.9% 331,391,388 149,088,100 45.0%EMPLMNT & HUMAN SVCS427,841,754 120,986,940 28.3% 448,458,895 200,822,213 44.8%SUPERIOR COURT-JURY COMM6,790,161 3,213,495 47.3% 17,321,796 8,315,554 48.0%JUSTICE SYSTEM PLANNING930,000 503,468 54.1% 6,804,885 2,283,290 33.6%COUNTY CLERK-RECORDER7,531,726 3,267,343 43.4% 15,027,122 4,290,625 28.6%SHERIFF-CORONER143,690,902 45,716,125 31.8% 225,394,933 105,678,271 46.9%PROBATION28,899,959 6,936,591 24.0% 71,679,703 31,671,545 44.2%AGRICULTURE-WEIGHTS/MEAS3,700,971 914,934 24.7% 6,136,646 2,818,790 45.9%ANIMAL SERVICES7,378,326 3,886,512 52.7% 11,793,856 5,381,394 45.6%CONSERVATION & DEVELOPMENT11,852,195 1,001,350 8.4% 12,919,588 1,737,013 13.4%DISTRICT ATTORNEY19,335,141 5,083,490 26.3% 36,141,816 17,852,668 49.4%PUBLIC DEFENDER1,687,467 436,862 25.9% 21,387,467 10,499,184 49.1%PUBLIC WORKS93,190,109 39,546,209 42.4% 111,405,057 36,622,492 32.9%MISCELLANEOUS SERVICES201,70078,688 39.0% 1,034,341 434,628 42.0%APPROPRIATIONS FOR CONTINGENCIES00 0.0% 6,828,2300 0.0%TOTAL1,425,274,836$ 544,076,360$ 38.2% 1,504,945,900$ 626,669,612$ 41.6%March 1, 2016 Contra Costa County Board of Supervisors Minutes 227 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date 100300 0001 DEPARTMENT OF SUPERVISORS E1000 Salaries and Benefits 3,984,480 1,887,177 E2000 Services and Supplies 2,136,485 937,660 E3000 Other Charges 311,817 22 E5000 Expenditure Transfers 69,750 49 GRSCST GROSS EXPENDITURES 6,432,782 2,824,860 TOTEXP TOTAL EXPENDITURES 6,502,532 2,824,908 R9600 CHARGES FOR SERVICES 213,579 53,885 R9800 MISCELLANEOUS REVENUE 190 TOTREV GROSS REVENUE 213,579 54,075 NETCOSTNET COUNTY COST (NCC)6,288,953 2,770,833 100300 0007 BOARD MITIGATION PROGRAMS E2000 Services and Supplies 2,070,416 34,888 GRSCST GROSS EXPENDITURES 2,070,416 34,888 TOTEXP TOTAL EXPENDITURES 2,070,416 34,888 R9600 CHARGES FOR SERVICES 150,000 92,794 TOTREV GROSS REVENUE 150,000 92,794 NETCOSTNET COUNTY COST (NCC)1,920,416 (57,906) 100300 0036 PERSONNEL MERIT BOARD E1000 Salaries and Benefits 50,331 4,314 E2000 Services and Supplies 37,628 14,249 GRSCST GROSS EXPENDITURES 87,959 18,563 TOTEXP TOTAL EXPENDITURES 87,959 18,563 R9600 CHARGES FOR SERVICES 30,959 TOTREV GROSS REVENUE 30,959 NETCOSTNET COUNTY COST (NCC)57,000 18,563 115800 0478 NO RICH WST&RCVY MTGN FEE E2000 Services and Supplies 1,014,082 894,412 E3000 Other Charges 305,085 48,598 E5000 Expenditure Transfers 45,002 GRSCST GROSS EXPENDITURES 1,319,167 943,010 TOTEXP TOTAL EXPENDITURES 1,319,167 988,012 R9400 USE OF MONEY & PROPERTY 702 R9600 CHARGES FOR SERVICES 550,000 324,764 TOTREV GROSS REVENUE 550,000 325,465 NETCOSTNET COUNTY COST (NCC)769,167 662,547 100300 0025 MANAGEMENT INFO SYSTEMS E2000 Services and Supplies 1,980,776 123,758 E4000 Fixed Assets 170,000 82,484 E5000 Expenditure Transfers (150,000) GRSCST GROSS EXPENDITURES 2,150,776 206,243 TOTEXP TOTAL EXPENDITURES 2,000,776 206,243 Fiscal Year 2015-16 Mid-Year Budget Status Report Page 1 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 228 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date R9600 CHARGES FOR SERVICES 150,000 R9800 MISCELLANEOUS REVENUE 50,000 2,788 TOTREV GROSS REVENUE 200,000 2,788 NETCOSTNET COUNTY COST (NCC)1,800,776 203,455 100300 0135 ECONOMIC PROMOTION E2000 Services and Supplies 29,346 18,792 E3000 Other Charges 449,828 300,000 GRSCST GROSS EXPENDITURES 479,174 318,792 TOTEXP TOTAL EXPENDITURES 479,174 318,792 R9500 INTERGOVERNMENTAL REVENUE 14,248 20,835 TOTREV GROSS REVENUE 14,248 20,835 NETCOSTNET COUNTY COST (NCC)464,926 297,957 100300 0145 EMPLOYEE/RETIREE BENEFITS E1000 Salaries and Benefits 1,053,467 537,362 E2000 Services and Supplies 18,548,205 2,552,155 E5000 Expenditure Transfers (354,138) GRSCST GROSS EXPENDITURES 19,601,672 3,089,518 TOTEXP TOTAL EXPENDITURES 19,247,534 3,089,518 R9600 CHARGES FOR SERVICES 38,862 TOTREV GROSS REVENUE 38,862 NETCOSTNET COUNTY COST (NCC)19,208,672 3,089,518 100300 0150 INSURANCE AND RISK MGMT E1000 Salaries and Benefits 3,905,001 1,726,215 E2000 Services and Supplies 1,513,407 2,593,979 E3000 Other Charges 4,331,384 2,328,154 E4000 Fixed Assets 20,000 E5000 Expenditure Transfers 25,000 9,916 GRSCST GROSS EXPENDITURES 9,769,792 6,648,348 TOTEXP TOTAL EXPENDITURES 9,794,792 6,658,264 R9800 MISCELLANEOUS REVENUE 5,466,638 1,551,716 TOTREV GROSS REVENUE 5,466,638 1,551,716 NETCOSTNET COUNTY COST (NCC)4,328,154 5,106,548 135000 0791 RETIREMENT UAAL BOND FUND E2000 Services and Supplies 3,000 E3000 Other Charges 47,039,873 GRSCST GROSS EXPENDITURES 47,042,873 TOTEXP TOTAL EXPENDITURES 47,042,873 R9400 USE OF MONEY & PROPERTY 800,000 R9800 MISCELLANEOUS REVENUE 36,117,526 14,435,183 TOTREV GROSS REVENUE 36,917,526 14,435,183 NETCOSTNET COUNTY COST (NCC)10,125,347 (14,435,183) 135200 0793 RET LITGTN STLMNT DBT SVC E3000 Other Charges 2,759,911 Page 2 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 229 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date GRSCST GROSS EXPENDITURES 2,759,911 TOTEXP TOTAL EXPENDITURES 2,759,911 R9800 MISCELLANEOUS REVENUE 2,759,911 1,379,958 TOTREV GROSS REVENUE 2,759,911 1,379,958 NETCOSTNET COUNTY COST (NCC)0 (1,379,958) 135400 0794 FAMILY LAW CTR-DEBT SVC E2000 Services and Supplies 1,760,849 E5000 Expenditure Transfers 545,347 GRSCST GROSS EXPENDITURES 1,760,849 TOTEXP TOTAL EXPENDITURES 2,306,196 NETCOSTNET COUNTY COST (NCC)2,306,196 0 100300 0002 CLERK OF THE BOARD E1000 Salaries and Benefits 896,264 292,904 E2000 Services and Supplies 173,236 63,091 E5000 Expenditure Transfers 8 GRSCST GROSS EXPENDITURES 1,069,500 355,995 TOTEXP TOTAL EXPENDITURES 1,069,500 356,003 R9500 INTERGOVERNMENTAL REVENUE 54,200 19,860 R9600 CHARGES FOR SERVICES 45,300 11,143 TOTREV GROSS REVENUE 99,500 31,003 NETCOSTNET COUNTY COST (NCC)970,000 325,000 100300 0003 COUNTY ADMINISTRATOR E1000 Salaries and Benefits 5,053,655 2,100,547 E2000 Services and Supplies 11,845,304 3,028,313 E4000 Fixed Assets 122,203 50,757 E5000 Expenditure Transfers (350,566) (86,273) GRSCST GROSS EXPENDITURES 17,021,162 5,179,617 TOTEXP TOTAL EXPENDITURES 16,670,596 5,093,344 R9200 LICENSE/PERMIT/FRANCHISES 1,084,218 700,035 R9600 CHARGES FOR SERVICES 594,533 29,395 R9800 MISCELLANEOUS REVENUE 5,140,928 793,535 TOTREV GROSS REVENUE 6,819,679 1,522,965 NETCOSTNET COUNTY COST (NCC)9,850,917 3,570,379 100300 0004 CROCKETT-RODEO REVENUES E2000 Services and Supplies 396,000 207,518 E3000 Other Charges 284,000 GRSCST GROSS EXPENDITURES 680,000 207,518 TOTEXP TOTAL EXPENDITURES 680,000 207,518 NETCOSTNET COUNTY COST (NCC)680,000 207,518 100300 0059 COMMUNITY ACCESS TV E2000 Services and Supplies 81 GRSCST GROSS EXPENDITURES 81 TOTEXP TOTAL EXPENDITURES 81 Page 3 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 230 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date R9200 LICENSE/PERMIT/FRANCHISES (780) TOTREV GROSS REVENUE (780) NETCOSTNET COUNTY COST (NCC)0 861 100300 0147 INFORMATION TECHNOLOGY E1000 Salaries and Benefits 8,878,995 3,593,458 E2000 Services and Supplies 6,583,288 2,359,457 E3000 Other Charges 1,439,764 222,001 E5000 Expenditure Transfers (11,924,142) (4,895,925) GRSCST GROSS EXPENDITURES 16,902,047 6,174,915 TOTEXP TOTAL EXPENDITURES 4,977,905 1,278,990 R9600 CHARGES FOR SERVICES 4,860,001 964,804 TOTREV GROSS REVENUE 4,860,001 964,804 NETCOSTNET COUNTY COST (NCC)117,904 314,186 100300 0060 TELECOMMUNICATIONS E1000 Salaries and Benefits 2,675,255 1,213,650 E2000 Services and Supplies 5,616,311 3,602,335 E3000 Other Charges 642,178 99,444 E4000 Fixed Assets 46,100 23,601 E5000 Expenditure Transfers (4,984,164) (2,712,858) GRSCST GROSS EXPENDITURES 8,979,844 4,939,030 TOTEXP TOTAL EXPENDITURES 3,995,680 2,226,172 R9400 USE OF MONEY & PROPERTY 120,525 429,027 R9600 CHARGES FOR SERVICES 3,757,655 1,758,031 TOTREV GROSS REVENUE 3,878,180 2,187,058 NETCOSTNET COUNTY COST (NCC)117,500 39,114 100300 0235 LAW & JUSTICE SYSTEMS DEV E1000 Salaries and Benefits 376,041 163,487 E2000 Services and Supplies 7,747,403 928,888 E4000 Fixed Assets 25,000 E5000 Expenditure Transfers (258,264) GRSCST GROSS EXPENDITURES 8,148,444 1,092,374 TOTEXP TOTAL EXPENDITURES 7,890,180 1,092,374 R9600 CHARGES FOR SERVICES 119,850 0 R9800 MISCELLANEOUS REVENUE 9,465 TOTREV GROSS REVENUE 129,315 0 NETCOSTNET COUNTY COST (NCC)7,760,865 1,092,374 100300 0356 LOCAL AGENCY FORMATION E3000 Other Charges 195,000 217,243 GRSCST GROSS EXPENDITURES 195,000 217,243 TOTEXP TOTAL EXPENDITURES 195,000 217,243 NETCOSTNET COUNTY COST (NCC)195,000 217,243 100300 0005 REVENUE - GENERAL COUNTY R8980 FUND BALANCE 252,504 Page 4 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 231 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date R9000 TAXES CURRENT PROPERTY 320,580,000 207,028,127 R9100 TAXES OTHER THAN CUR PROP 20,660,000 10,172,760 R9200 LICENSE/PERMIT/FRANCHISES 7,925,000 1,265,200 R9300 FINES/FORFEITS/PENALTIES 22,500,000 303,237 R9400 USE OF MONEY & PROPERTY 1,700,000 438,793 R9500 INTERGOVERNMENTAL REVENUE 6,436,617 6,275,044 R9600 CHARGES FOR SERVICES 5,665,000 1,186,378 R9800 MISCELLANEOUS REVENUE 250,000 2,206,787 TOTREV GROSS REVENUE 385,969,121 228,876,325 NETCOSTNET COUNTY COST (NCC)(385,969,121) (228,876,325) 100300 0035 HUMAN RESOURCES E1000 Salaries and Benefits 5,305,093 2,311,417 E2000 Services and Supplies 4,740,457 2,233,912 E4000 Fixed Assets 147,994 99,136 E5000 Expenditure Transfers (681,601) GRSCST GROSS EXPENDITURES 10,193,544 4,644,465 TOTEXP TOTAL EXPENDITURES 9,511,943 4,644,465 R9600 CHARGES FOR SERVICES 1,201,007 742,535 R9800 MISCELLANEOUS REVENUE 5,308,156 1,919,287 TOTREV GROSS REVENUE 6,509,163 2,661,823 NETCOSTNET COUNTY COST (NCC)3,002,780 1,982,642 100300 0038 CHILD CARE E2000 Services and Supplies 165,327 E5000 Expenditure Transfers (31,416) (18,600) GRSCST GROSS EXPENDITURES 165,327 TOTEXP TOTAL EXPENDITURES 133,911 (18,600) R9600 CHARGES FOR SERVICES 15,170 12,038 TOTREV GROSS REVENUE 15,170 12,038 NETCOSTNET COUNTY COST (NCC)118,741 (30,638) 115000 0009 REVENUE-AUTOMATED SYS DEV R9400 USE OF MONEY & PROPERTY 15,000 3,238 TOTREV GROSS REVENUE 15,000 3,238 NETCOSTNET COUNTY COST (NCC)(15,000) (3,238) 100300 0010 AUDITOR - CONTROLLER E1000 Salaries and Benefits 7,350,680 3,291,321 E2000 Services and Supplies 2,403,962 930,854 E5000 Expenditure Transfers (443,716) (216,671) GRSCST GROSS EXPENDITURES 9,754,642 4,222,175 TOTEXP TOTAL EXPENDITURES 9,310,926 4,005,504 R9600 CHARGES FOR SERVICES 5,082,739 2,595,299 R9800 MISCELLANEOUS REVENUE 200,000 26,138 TOTREV GROSS REVENUE 5,282,739 2,621,438 NETCOSTNET COUNTY COST (NCC)4,028,187 1,384,066 Page 5 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 232 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date 115000 0011 AUTOMATED SYSTEMS DVLPMNT E5000 Expenditure Transfers 200,000 TOTEXP TOTAL EXPENDITURES 200,000 NETCOSTNET COUNTY COST (NCC)200,000 0 100300 0080 MINOR CAP IMPROVEMENTS E2000 Services and Supplies 1,558,957 80,979 GRSCST GROSS EXPENDITURES 1,558,957 80,979 TOTEXP TOTAL EXPENDITURES 1,558,957 80,979 NETCOSTNET COUNTY COST (NCC)1,558,957 80,979 100300 0085 FACILITY LIFECYCLE IMPROV E2000 Services and Supplies 3,722,776 338,164 E4000 Fixed Assets 28,852,475 1,538,751 E5000 Expenditure Transfers (660,452) (374,976) GRSCST GROSS EXPENDITURES 32,575,251 1,876,916 TOTEXP TOTAL EXPENDITURES 31,914,799 1,501,940 R9600 CHARGES FOR SERVICES 89,548 TOTREV GROSS REVENUE 89,548 NETCOSTNET COUNTY COST (NCC)31,825,251 1,501,940 100300 0111 PLANT ACQUIS-GENERAL FUND E2000 Services and Supplies 40,385 E4000 Fixed Assets 23,912,612 2,351,168 GRSCST GROSS EXPENDITURES 23,912,612 2,391,553 TOTEXP TOTAL EXPENDITURES 23,912,612 2,391,553 R9800 MISCELLANEOUS REVENUE 5,347,315 TOTREV GROSS REVENUE 5,347,315 NETCOSTNET COUNTY COST (NCC)23,912,612 (2,955,762) 110600 0119 CRIM JUST FACILITY CNSTRN E3000 Other Charges 600,774 250,000 E5000 Expenditure Transfers 1,069,873 GRSCST GROSS EXPENDITURES 600,774 250,000 TOTEXP TOTAL EXPENDITURES 1,670,647 250,000 R9300 FINES/FORFEITS/PENALTIES 1,125,000 508,434 R9400 USE OF MONEY & PROPERTY 300 207 R9800 MISCELLANEOUS REVENUE 545,347 TOTREV GROSS REVENUE 1,670,647 508,640 NETCOSTNET COUNTY COST (NCC)0 (258,640) 110700 0122 COURTHOUSE CONSTRUCTION E3000 Other Charges 2,009,173 861,392 GRSCST GROSS EXPENDITURES 2,009,173 861,392 TOTEXP TOTAL EXPENDITURES 2,009,173 861,392 R9300 FINES/FORFEITS/PENALTIES 940,000 423,254 R9400 USE OF MONEY & PROPERTY (700) (359) R9800 MISCELLANEOUS REVENUE 1,069,873 Page 6 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 233 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date TOTREV GROSS REVENUE 2,009,173 422,894 NETCOSTNET COUNTY COST (NCC)0 438,498 100300 0015 TREASURER-TAX COLLECTOR E1000 Salaries and Benefits 3,352,980 1,603,146 E2000 Services and Supplies 1,553,436 800,940 E3000 Other Charges 7,000 6,420 E4000 Fixed Assets 16,290 E5000 Expenditure Transfers 1,727 778 GRSCST GROSS EXPENDITURES 4,913,416 2,426,796 TOTEXP TOTAL EXPENDITURES 4,915,143 2,427,574 R9200 LICENSE/PERMIT/FRANCHISES 200 65 R9300 FINES/FORFEITS/PENALTIES 457,500 102,440 R9600 CHARGES FOR SERVICES 2,258,600 1,456,754 R9800 MISCELLANEOUS REVENUE 185,550 85,697 TOTREV GROSS REVENUE 2,901,850 1,644,957 NETCOSTNET COUNTY COST (NCC)2,013,293 782,617 100300 0016 ASSESSOR E1000 Salaries and Benefits 15,323,276 6,462,532 E2000 Services and Supplies 2,206,921 1,211,264 E3000 Other Charges 4,900 E4000 Fixed Assets 10,000 E5000 Expenditure Transfers (248,581)16,265 GRSCST GROSS EXPENDITURES 17,545,097 7,673,796 TOTEXP TOTAL EXPENDITURES 17,296,516 7,690,061 R9600 CHARGES FOR SERVICES 1,154,184 321,251 R9800 MISCELLANEOUS REVENUE 378,000 282 TOTREV GROSS REVENUE 1,532,184 321,533 NETCOSTNET COUNTY COST (NCC)15,764,332 7,368,528 115100 0017 PROPERTY TAX ADMIN E5000 Expenditure Transfers 2,926,780 TOTEXP TOTAL EXPENDITURES 2,926,780 R9400 USE OF MONEY & PROPERTY 2,532 TOTREV GROSS REVENUE 2,532 NETCOSTNET COUNTY COST (NCC)2,926,780 (2,532) 100300 0019 ASSMT LITIGATION SVCS E2000 Services and Supplies 28,658 GRSCST GROSS EXPENDITURES 28,658 TOTEXP TOTAL EXPENDITURES 28,658 NETCOSTNET COUNTY COST (NCC)0 28,658 100300 0030 COUNTY COUNSEL E1000 Salaries and Benefits 9,465,815 4,399,896 E2000 Services and Supplies 1,532,146 262,134 E4000 Fixed Assets 18,109 Page 7 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 234 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date E5000 Expenditure Transfers (4,012,745) (1,863,221) GRSCST GROSS EXPENDITURES 11,016,070 4,662,030 TOTEXP TOTAL EXPENDITURES 7,003,326 2,798,809 R9200 LICENSE/PERMIT/FRANCHISES 95,000 R9600 CHARGES FOR SERVICES 3,646,016 1,266,021 R9800 MISCELLANEOUS REVENUE 21,020 TOTREV GROSS REVENUE 3,741,016 1,287,041 NETCOSTNET COUNTY COST (NCC)3,262,310 1,511,768 100300 0301 HLTH SVCS-DETENTION INMATES E1000 Salaries and Benefits 14,829,184 6,719,266 E2000 Services and Supplies 10,283,254 5,222,863 E3000 Other Charges 29 E4000 Fixed Assets 75,688 0 E5000 Expenditure Transfers (2,153,535)3,607 GRSCST GROSS EXPENDITURES 25,188,126 11,942,158 TOTEXP TOTAL EXPENDITURES 23,034,591 11,945,764 R9500 INTERGOVERNMENTAL REVENUE 56,492 29,691 R9800 MISCELLANEOUS REVENUE 1,059,324 327,154 TOTREV GROSS REVENUE 1,115,816 356,845 NETCOSTNET COUNTY COST (NCC)21,918,775 11,588,919 100300 0450 HEALTH SVCS-PUBLIC HEALTH E1000 Salaries and Benefits 38,360,486 17,655,620 E2000 Services and Supplies 11,701,084 5,529,670 E3000 Other Charges 1,200 E4000 Fixed Assets 345,000 103,186 E5000 Expenditure Transfers (3,245,028) (812,111) GRSCST GROSS EXPENDITURES 50,407,770 23,288,476 TOTEXP TOTAL EXPENDITURES 47,162,742 22,476,365 R9200 LICENSE/PERMIT/FRANCHISES 46,000 17,469 R9300 FINES/FORFEITS/PENALTIES 9,830 4,071 R9400 USE OF MONEY & PROPERTY 3,633,929 R9500 INTERGOVERNMENTAL REVENUE 22,488,256 3,893,329 R9600 CHARGES FOR SERVICES 4,970,000 2,741,318 R9800 MISCELLANEOUS REVENUE 1,545,272 1,313,242 TOTREV GROSS REVENUE 32,693,287 7,969,429 NETCOSTNET COUNTY COST (NCC)14,469,455 14,506,936 100300 0451 CONSERVATOR/GUARDIANSHIP E1000 Salaries and Benefits 2,365,706 1,113,745 E2000 Services and Supplies 784,547 336,063 E5000 Expenditure Transfers 13,705 7,768 GRSCST GROSS EXPENDITURES 3,150,253 1,449,808 TOTEXP TOTAL EXPENDITURES 3,163,958 1,457,576 R9500 INTERGOVERNMENTAL REVENUE 264,367 (316,553) R9600 CHARGES FOR SERVICES 139,317 78,720 R9800 MISCELLANEOUS REVENUE 175 Page 8 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 235 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date TOTREV GROSS REVENUE 403,859 (237,833) NETCOSTNET COUNTY COST (NCC)2,760,099 1,695,409 100300 0452 HEALTH SVCS-ENVIRON HLTH E1000 Salaries and Benefits 16,197,445 7,087,367 E2000 Services and Supplies 4,405,002 1,271,196 E3000 Other Charges 1,000 E4000 Fixed Assets 44,068 30,438 E5000 Expenditure Transfers 164,332 44,618 GRSCST GROSS EXPENDITURES 20,647,515 8,389,001 TOTEXP TOTAL EXPENDITURES 20,811,847 8,433,618 R9200 LICENSE/PERMIT/FRANCHISES 140,000 63,458 R9300 FINES/FORFEITS/PENALTIES 350,000 152,578 R9500 INTERGOVERNMENTAL REVENUE 250,000 26,673 R9600 CHARGES FOR SERVICES 19,378,551 5,836,218 R9800 MISCELLANEOUS REVENUE 30,000 494,410 TOTREV GROSS REVENUE 20,148,551 6,573,336 NETCOSTNET COUNTY COST (NCC)663,296 1,860,282 100300 0454 PUBLIC ADMINISTRATOR E1000 Salaries and Benefits 414,895 76,867 E2000 Services and Supplies 37,609 45,976 GRSCST GROSS EXPENDITURES 452,504 122,844 TOTEXP TOTAL EXPENDITURES 452,504 122,844 R9600 CHARGES FOR SERVICES 200,000 TOTREV GROSS REVENUE 200,000 NETCOSTNET COUNTY COST (NCC)252,504 122,844 100300 0460 HLTH SVC-CALIF CHILD SVCS E1000 Salaries and Benefits 8,319,556 3,847,716 E2000 Services and Supplies 1,484,730 301,304 E3000 Other Charges 600 GRSCST GROSS EXPENDITURES 9,804,886 4,149,020 TOTEXP TOTAL EXPENDITURES 9,804,886 4,149,020 R9500 INTERGOVERNMENTAL REVENUE 6,696,916 3,393,041 R9600 CHARGES FOR SERVICES 404,200 276,679 R9800 MISCELLANEOUS REVENUE 37,100 TOTREV GROSS REVENUE 7,101,116 3,706,820 NETCOSTNET COUNTY COST (NCC)2,703,770 442,200 100300 0463 HSD HOMELESS PROGRAM E1000 Salaries and Benefits 1,232,925 492,901 E2000 Services and Supplies 5,599,891 3,161,373 E5000 Expenditure Transfers (2,394,439) (852,239) GRSCST GROSS EXPENDITURES 6,832,816 3,654,273 TOTEXP TOTAL EXPENDITURES 4,438,377 2,802,034 R9400 USE OF MONEY & PROPERTY 39,944 19,125 R9500 INTERGOVERNMENTAL REVENUE 2,303,664 (1,195,761) Page 9 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 236 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date R9800 MISCELLANEOUS REVENUE 434,728 476,323 TOTREV GROSS REVENUE 2,778,336 (700,314) NETCOSTNET COUNTY COST (NCC)1,660,041 3,502,348 100300 0465 HLTH SVS-HOSPITAL SUBSIDY E3000 Other Charges 30,908,776 15,329,384 GRSCST GROSS EXPENDITURES 30,908,776 15,329,384 TOTEXP TOTAL EXPENDITURES 30,908,776 15,329,384 NETCOSTNET COUNTY COST (NCC)30,908,776 15,329,384 100300 0466 ALCOHOL & OTHER DRUGS SVC E1000 Salaries and Benefits 3,527,767 1,230,357 E2000 Services and Supplies 12,188,507 6,118,730 E5000 Expenditure Transfers (1,268,963) (414,844) GRSCST GROSS EXPENDITURES 15,716,274 7,349,087 TOTEXP TOTAL EXPENDITURES 14,447,311 6,934,243 R9300 FINES/FORFEITS/PENALTIES 86,755 119,024 R9400 USE OF MONEY & PROPERTY 180,948 93,205 R9500 INTERGOVERNMENTAL REVENUE 6,957,537 4,081,320 R9600 CHARGES FOR SERVICES 2,117,361 2,291,884 R9800 MISCELLANEOUS REVENUE 4,758,830 (4,331) TOTREV GROSS REVENUE 14,101,431 6,581,103 NETCOSTNET COUNTY COST (NCC)345,880 353,140 100300 0467 HLTH SERVICES-MNTL HLTH E1000 Salaries and Benefits 52,414,453 24,784,878 E2000 Services and Supplies 122,910,978 48,721,863 E3000 Other Charges 4,608,955 2,090,289 E4000 Fixed Assets 21,531 0 E5000 Expenditure Transfers (2,789,521) (159,779) GRSCST GROSS EXPENDITURES 179,955,917 75,597,030 TOTEXP TOTAL EXPENDITURES 177,166,396 75,437,251 R9200 LICENSE/PERMIT/FRANCHISES 70,000 25,485 R9300 FINES/FORFEITS/PENALTIES 179,361 R9400 USE OF MONEY & PROPERTY 5,232,372 6,625 R9500 INTERGOVERNMENTAL REVENUE 31,776,167 8,916,030 R9600 CHARGES FOR SERVICES 59,175,998 21,659,328 R9800 MISCELLANEOUS REVENUE 69,326,380 8,447,773 TOTREV GROSS REVENUE 165,760,278 39,055,241 NETCOSTNET COUNTY COST (NCC)11,406,118 36,382,010 113700 0468 HLTH SVCS-CHIP AB75 TOBACCO E2000 Services and Supplies 50 GRSCST GROSS EXPENDITURES 50 TOTEXP TOTAL EXPENDITURES 50 NETCOSTNET COUNTY COST (NCC)50 0 113700 0469 HLTH-CHIP/AB75 TOBACCO Page 10 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 237 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date R9400 USE OF MONEY & PROPERTY 229 TOTREV GROSS REVENUE 229 NETCOSTNET COUNTY COST (NCC)0 (229) 113500 0471 EMERGENCY MEDICAL SVCS E2000 Services and Supplies 2,249,231 274,447 GRSCST GROSS EXPENDITURES 2,249,231 274,447 TOTEXP TOTAL EXPENDITURES 2,249,231 274,447 R9300 FINES/FORFEITS/PENALTIES 1,692,088 870,177 R9400 USE OF MONEY & PROPERTY 315 520 TOTREV GROSS REVENUE 1,692,403 870,697 NETCOSTNET COUNTY COST (NCC)556,828 (596,250) 114600 0475 PROP 63 MH SVCS ACCT E5000 Expenditure Transfers 47,117,366 TOTEXP TOTAL EXPENDITURES 47,117,366 R9400 USE OF MONEY & PROPERTY 272,122 53,724 R9500 INTERGOVERNMENTAL REVENUE 42,842,624 9,549,626 TOTREV GROSS REVENUE 43,114,746 9,603,350 NETCOSTNET COUNTY COST (NCC)4,002,620 (9,603,350) 145000 0540 HLTH SVS-HOSPITAL ENTRPSE E1000 Salaries and Benefits 342,842,105 167,287,173 E2000 Services and Supplies 174,422,713 78,626,997 E3000 Other Charges 0 E4000 Fixed Assets 0 GRSCST GROSS EXPENDITURES 517,264,818 245,914,170 TOTEXP TOTAL EXPENDITURES 517,264,818 245,914,170 R8110 MEDICARE PATIENT SERVICES 36,350,430 31,083,741 R8120 MEDI-CAL PATIENT SERVICES 223,781,758 124,087,799 R8130 HLTH PLAN PATIENT SVCS 116,635,056 85,552,457 R8140 PRIVATE PAY PATIENT SVCS 10,048,232 7,768,737 R8160 INTERDEPT PATIENT SVCS 4,263,443 3,001,139 R8180 OTHER PATIENT SVCS 20,615 R8200 OTHER HOSPITAL REVENUES 62,534,406 (1,122,785) R8270 CHARGES TO GEN FUND UNITS 23,275,487 12,112,601 R8300 EXTERNAL HEALTH PLAN REVENUE 12,045,577 4,211,255 R8380 ENTERPRISE FUND SUBSIDY 26,672,488 13,336,242 R8800 SCHOOLS FUNDS REVENUE 1,657,941 439,316 TOTREV GROSS REVENUE 517,264,818 280,491,116 NETCOSTNET COUNTY COST (NCC)0 (34,576,946) 145000 0853 HOSPITIAL FIXED ASSETS E3000 Other Charges 10,874,867 4,530,701 E4000 Fixed Assets 16,713,505 1,602,960 GRSCST GROSS EXPENDITURES 27,588,372 6,133,661 TOTEXP TOTAL EXPENDITURES 27,588,372 6,133,661 R8200 OTHER HOSPITAL REVENUES 27,588,372 (1,054,730) Page 11 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 238 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date TOTREV GROSS REVENUE 27,588,372 (1,054,730) NETCOSTNET COUNTY COST (NCC)0 7,188,391 146000 0860 CONTRA COSTA HEALTH PLAN E1000 Salaries and Benefits 22,730,393 9,902,166 E2000 Services and Supplies 492,634,578 229,971,929 E3000 Other Charges 21,124,264 7,545,980 GRSCST GROSS EXPENDITURES 536,489,235 247,420,074 TOTEXP TOTAL EXPENDITURES 536,489,235 247,420,074 R8300 EXTERNAL HEALTH PLAN REVENUE 536,489,235 285,693,359 TOTREV GROSS REVENUE 536,489,235 285,693,359 NETCOSTNET COUNTY COST (NCC)0 (38,273,285) 146100 0861 CCHP-COMMUNITY PLAN E2000 Services and Supplies 72,131,265 47,957,452 E3000 Other Charges 411,969 496,991 GRSCST GROSS EXPENDITURES 72,543,234 48,454,442 TOTEXP TOTAL EXPENDITURES 72,543,234 48,454,442 R8200 OTHER HOSPITAL REVENUES 797,275 601,451 R8300 EXTERNAL HEALTH PLAN REVENUE 65,950,785 34,056,092 R8380 ENTERPRISE FUND SUBSIDY 4,236,288 1,993,142 TOTREV GROSS REVENUE 70,984,348 36,650,685 NETCOSTNET COUNTY COST (NCC)1,558,886 11,803,757 146200 0862 MAJOR RISK MED INS BD PRGM E2000 Services and Supplies 800,000 150 GRSCST GROSS EXPENDITURES 800,000 150 TOTEXP TOTAL EXPENDITURES 800,000 150 R8400 MAJOR RISK MED INS REVENUE 800,000 (224,990) TOTREV GROSS REVENUE 800,000 (224,990) NETCOSTNET COUNTY COST (NCC)0 225,140 112700 0586 ZERO TOLRNCE-DOM VIOLENCE E1000 Salaries and Benefits 259,587 129,574 E2000 Services and Supplies 419,295 45,657 E3000 Other Charges 22,368 7,865 E5000 Expenditure Transfers 9,867 GRSCST GROSS EXPENDITURES 701,250 183,096 TOTEXP TOTAL EXPENDITURES 701,250 192,963 R9400 USE OF MONEY & PROPERTY 900 260 R9600 CHARGES FOR SERVICES 300,000 133,043 R9800 MISCELLANEOUS REVENUE 56,482 1,984 TOTREV GROSS REVENUE 357,382 135,286 NETCOSTNET COUNTY COST (NCC)343,868 57,677 112500 0585 DOM VIOLENCE VICTIM ASIST E2000 Services and Supplies 149,779 46,244 GRSCST GROSS EXPENDITURES 149,779 46,244 Page 12 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 239 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date TOTEXP TOTAL EXPENDITURES 149,779 46,244 R9200 LICENSE/PERMIT/FRANCHISES 120,000 60,099 R9300 FINES/FORFEITS/PENALTIES 19,000 10,877 TOTREV GROSS REVENUE 139,000 70,976 NETCOSTNET COUNTY COST (NCC)10,779 (24,732) 100300 0581 ZERO TLRNCE DOM VIOL INIT E1000 Salaries and Benefits 50,673 E2000 Services and Supplies 3,287,823 510,378 E5000 Expenditure Transfers 71,986 1,984 GRSCST GROSS EXPENDITURES 3,287,823 561,051 TOTEXP TOTAL EXPENDITURES 3,359,809 563,034 R9500 INTERGOVERNMENTAL REVENUE 1,991,562 20,679 R9800 MISCELLANEOUS REVENUE 40,000 TOTREV GROSS REVENUE 2,031,562 20,679 NETCOSTNET COUNTY COST (NCC)1,328,247 542,355 100300 0501 EHSD ADMINISTRATIVE SVCS E1000 Salaries and Benefits 30,562,389 13,292,703 E2000 Services and Supplies 20,351,631 7,510,094 E3000 Other Charges 408,510 414,092 E4000 Fixed Assets 670,344 109,328 E5000 Expenditure Transfers (46,508,330) (9,850,453) GRSCST GROSS EXPENDITURES 51,992,874 21,326,217 TOTEXP TOTAL EXPENDITURES 5,484,544 11,475,764 R9500 INTERGOVERNMENTAL REVENUE 4,546,850 9,274,237 R9600 CHARGES FOR SERVICES 133,000 55,218 R9800 MISCELLANEOUS REVENUE 59,867 TOTREV GROSS REVENUE 4,679,850 9,389,322 NETCOSTNET COUNTY COST (NCC)804,694 2,086,442 100300 0502 EHSD CHILDREN & FAMILY SVCS E1000 Salaries and Benefits 35,438,274 16,619,555 E2000 Services and Supplies 15,455,544 6,770,457 E3000 Other Charges 46,738,168 26,331,939 E5000 Expenditure Transfers 3,321,377 (2,069,364) GRSCST GROSS EXPENDITURES 97,631,986 49,721,951 TOTEXP TOTAL EXPENDITURES 100,953,363 47,652,587 R9200 LICENSE/PERMIT/FRANCHISES 159,000 159,000 R9400 USE OF MONEY & PROPERTY 24,000 14,400 R9500 INTERGOVERNMENTAL REVENUE 59,859,227 18,314,512 R9800 MISCELLANEOUS REVENUE 40,151,513 10,552,317 TOTREV GROSS REVENUE 100,193,740 29,040,229 NETCOSTNET COUNTY COST (NCC)759,623 18,612,358 100300 0503 EHSD AGING & ADULT SVCS E1000 Salaries and Benefits 17,280,047 7,507,177 E2000 Services and Supplies 16,752,230 6,612,886 Page 13 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 240 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date E3000 Other Charges 22,051,070 10,396,555 E5000 Expenditure Transfers (504,097) (447,486) GRSCST GROSS EXPENDITURES 56,083,347 24,516,618 TOTEXP TOTAL EXPENDITURES 55,579,250 24,069,133 R9500 INTERGOVERNMENTAL REVENUE 40,185,642 8,857,541 R9600 CHARGES FOR SERVICES 557,789 159,251 R9800 MISCELLANEOUS REVENUE 3,229,053 855,974 TOTREV GROSS REVENUE 43,972,484 9,872,765 NETCOSTNET COUNTY COST (NCC)11,606,766 14,196,368 100300 0504 EHSD WORKFORCE SVCS E1000 Salaries and Benefits 88,890,968 41,429,000 E2000 Services and Supplies 24,515,110 9,762,447 E3000 Other Charges 65,915,743 34,136,576 E5000 Expenditure Transfers 39,840,912 10,291,893 GRSCST GROSS EXPENDITURES 179,321,821 85,328,023 TOTEXP TOTAL EXPENDITURES 219,162,733 95,619,916 R9400 USE OF MONEY & PROPERTY 157,320 65,550 R9500 INTERGOVERNMENTAL REVENUE 193,280,258 50,322,500 R9800 MISCELLANEOUS REVENUE 19,854,400 7,862,239 TOTREV GROSS REVENUE 213,291,978 58,250,289 NETCOSTNET COUNTY COST (NCC)5,870,755 37,369,627 132800 0505 COUNTY CHILDRENS E2000 Services and Supplies 358,043 69,668 GRSCST GROSS EXPENDITURES 358,043 69,668 TOTEXP TOTAL EXPENDITURES 358,043 69,668 R9600 CHARGES FOR SERVICES 185,000 88,395 TOTREV GROSS REVENUE 185,000 88,395 NETCOSTNET COUNTY COST (NCC)173,043 (18,727) 100300 0506 CAL HLTH BNFT MARKETPLACE E1000 Salaries and Benefits 11,886,003 3,864,907 E2000 Services and Supplies 1,880,959 805,591 GRSCST GROSS EXPENDITURES 13,766,962 4,670,498 TOTEXP TOTAL EXPENDITURES 13,766,962 4,670,498 R9500 INTERGOVERNMENTAL REVENUE 13,766,962 2,053,656 TOTREV GROSS REVENUE 13,766,962 2,053,656 NETCOSTNET COUNTY COST (NCC)0 2,616,842 100300 0507 EHS - ANN ADLER CHILD & FMLY E2000 Services and Supplies 80,000 27,136 GRSCST GROSS EXPENDITURES 80,000 27,136 TOTEXP TOTAL EXPENDITURES 80,000 27,136 R9800 MISCELLANEOUS REVENUE 80,000 78,441 TOTREV GROSS REVENUE 80,000 78,441 NETCOSTNET COUNTY COST (NCC)0 (51,305) Page 14 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 241 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date 115500 0508 IHSS PUBLIC AUTHORITY E1000 Salaries and Benefits 1,326,548 580,782 E2000 Services and Supplies 222,325 98,744 E3000 Other Charges 814,456 303,721 E4000 Fixed Assets 2,000 E5000 Expenditure Transfers 179,422 80,934 GRSCST GROSS EXPENDITURES 2,365,329 983,246 TOTEXP TOTAL EXPENDITURES 2,544,751 1,064,180 R9500 INTERGOVERNMENTAL REVENUE 2,263,749 469,381 R9800 MISCELLANEOUS REVENUE 183,268 28,023 TOTREV GROSS REVENUE 2,447,017 497,404 NETCOSTNET COUNTY COST (NCC)97,734 566,776 100300 0535 EHS SERVICE INTEGRATION E2000 Services and Supplies 135,000 13,500 GRSCST GROSS EXPENDITURES 135,000 13,500 TOTEXP TOTAL EXPENDITURES 135,000 13,500 R9800 MISCELLANEOUS REVENUE 135,000 30,434 TOTREV GROSS REVENUE 135,000 30,434 NETCOSTNET COUNTY COST (NCC)0 (16,934) 142500 0578 EHSD-COMMUNITY SERVICES E2000 Services and Supplies 1,000 E3000 Other Charges 1,000 E5000 Expenditure Transfers 72,089 GRSCST GROSS EXPENDITURES 2,000 TOTEXP TOTAL EXPENDITURES 74,089 R9800 MISCELLANEOUS REVENUE 74,089 TOTREV GROSS REVENUE 74,089 100300 0583 EHSD WFRC INVESTMENT BRD E1000 Salaries and Benefits 1,846,681 744,654 E2000 Services and Supplies 4,927,085 1,657,911 E3000 Other Charges 74,743 E5000 Expenditure Transfers 2,956,786 (193,798) GRSCST GROSS EXPENDITURES 6,773,766 2,477,307 TOTEXP TOTAL EXPENDITURES 9,730,552 2,283,510 R9500 INTERGOVERNMENTAL REVENUE 9,230,552 (2,649,299) R9800 MISCELLANEOUS REVENUE 500,000 158,304 TOTREV GROSS REVENUE 9,730,552 (2,490,995) NETCOSTNET COUNTY COST (NCC)0 4,774,505 114800 0584 COMM COLL CHILD DEV-DEPT E1000 Salaries and Benefits 0 E5000 Expenditure Transfers (20,375) GRSCST GROSS EXPENDITURES 0 TOTEXP TOTAL EXPENDITURES (20,375)0 NETCOSTNET COUNTY COST (NCC)(20,375)0 Page 15 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 242 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date 100300 0588 COMMUNITY SERVICES E1000 Salaries and Benefits 18,278,341 7,020,208 E2000 Services and Supplies 11,512,015 4,266,497 E3000 Other Charges 57,344 53,535 E4000 Fixed Assets 140,000 E5000 Expenditure Transfers 10,218,983 3,106,897 GRSCST GROSS EXPENDITURES 29,987,700 11,340,240 TOTEXP TOTAL EXPENDITURES 40,206,683 14,447,137 R9400 USE OF MONEY & PROPERTY 124,766 36,357 R9500 INTERGOVERNMENTAL REVENUE 28,872,563 8,374,440 R9800 MISCELLANEOUS REVENUE 10,962,297 6,331,324 TOTREV GROSS REVENUE 39,959,626 14,742,120 NETCOSTNET COUNTY COST (NCC)247,057 (294,983) 111600 0589 CHILD DEV-DEPT E1000 Salaries and Benefits 7,101,343 3,854,189 E2000 Services and Supplies 3,867,579 1,036,755 E3000 Other Charges 4,207,953 2,324,758 E4000 Fixed Assets 50,000 E5000 Expenditure Transfers 8,200,270 3,121,732 GRSCST GROSS EXPENDITURES 15,226,875 7,215,702 TOTEXP TOTAL EXPENDITURES 23,427,145 10,337,434 R9400 USE OF MONEY & PROPERTY 542 R9500 INTERGOVERNMENTAL REVENUE 16,280,797 8,816,030 R9800 MISCELLANEOUS REVENUE 7,029,815 3,288,764 TOTREV GROSS REVENUE 23,310,612 12,105,336 NETCOSTNET COUNTY COST (NCC)116,533 (1,767,902) 100300 0202 TRIAL COURT PROGRAMS E1000 Salaries and Benefits 33,400 227,409 E2000 Services and Supplies 1,425,953 358,649 E3000 Other Charges 15,598,943 7,615,853 E5000 Expenditure Transfers 20,000 2,187 GRSCST GROSS EXPENDITURES 17,058,296 8,201,911 TOTEXP TOTAL EXPENDITURES 17,078,296 8,204,098 R9200 LICENSE/PERMIT/FRANCHISES 27,000 13,065 R9300 FINES/FORFEITS/PENALTIES 2,440,717 1,198,013 R9500 INTERGOVERNMENTAL REVENUE 60,000 15,401 R9600 CHARGES FOR SERVICES 4,262,444 1,986,477 R9800 MISCELLANEOUS REVENUE 539 TOTREV GROSS REVENUE 6,790,161 3,213,495 NETCOSTNET COUNTY COST (NCC)10,288,135 4,990,603 100300 0238 CIVIL GRAND JURY E2000 Services and Supplies 155,500 77,380 GRSCST GROSS EXPENDITURES 155,500 77,380 TOTEXP TOTAL EXPENDITURES 155,500 77,380 Page 16 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 243 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date NETCOSTNET COUNTY COST (NCC)155,500 77,380 100300 0239 CRIMINAL GRAND JURY E2000 Services and Supplies 88,000 34,076 GRSCST GROSS EXPENDITURES 88,000 34,076 TOTEXP TOTAL EXPENDITURES 88,000 34,076 NETCOSTNET COUNTY COST (NCC)88,000 34,076 112600 0246 DISPUTE RESOLUTION PROGRAM E2000 Services and Supplies 490,840 82,593 E3000 Other Charges 8,000 1,651 GRSCST GROSS EXPENDITURES 498,840 84,244 TOTEXP TOTAL EXPENDITURES 498,840 84,244 R9600 CHARGES FOR SERVICES 243,000 72,212 TOTREV GROSS REVENUE 243,000 72,212 NETCOSTNET COUNTY COST (NCC)255,840 12,032 100300 0248 CONFLICT DEFENSE SERVICES E1000 Salaries and Benefits 1,500 E2000 Services and Supplies 4,998,500 2,077,740 GRSCST GROSS EXPENDITURES 5,000,000 2,077,740 TOTEXP TOTAL EXPENDITURES 5,000,000 2,077,740 NETCOSTNET COUNTY COST (NCC)5,000,000 2,077,740 115400 0254 OBSCENE MATTER-MINORS R9300 FINES/FORFEITS/PENALTIES 52 TOTREV GROSS REVENUE 52 NETCOSTNET COUNTY COST (NCC)0 (52) 114000 0260 AUTOMATED ID & WARRANT E2000 Services and Supplies 2,588,260 595 E3000 Other Charges 280,980 45,131 E4000 Fixed Assets 250,000 GRSCST GROSS EXPENDITURES 3,119,240 45,726 TOTEXP TOTAL EXPENDITURES 3,119,240 45,726 R9300 FINES/FORFEITS/PENALTIES 400,000 163,098 R9600 CHARGES FOR SERVICES 225,000 686,875 R9800 MISCELLANEOUS REVENUE 1 TOTREV GROSS REVENUE 625,001 849,973 NETCOSTNET COUNTY COST (NCC)2,494,239 (804,247) 114300 0264 SLESF-FRONT LINE ENF-CITY E3000 Other Charges 2,247,469 1,235,845 E5000 Expenditure Transfers 38,326 GRSCST GROSS EXPENDITURES 2,247,469 1,235,845 TOTEXP TOTAL EXPENDITURES 2,285,795 1,235,845 R9800 MISCELLANEOUS REVENUE 2,247,469 1,197,519 TOTREV GROSS REVENUE 2,247,469 1,197,519 Page 17 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 244 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date NETCOSTNET COUNTY COST (NCC)38,326 38,326 100300 0265 VEHICLE THEFT PROGRAM E2000 Services and Supplies 1,804,885 205,551 GRSCST GROSS EXPENDITURES 1,804,885 205,551 TOTEXP TOTAL EXPENDITURES 1,804,885 205,551 R9500 INTERGOVERNMENTAL REVENUE 930,000 503,468 TOTREV GROSS REVENUE 930,000 503,468 NETCOSTNET COUNTY COST (NCC)874,885 (297,917) 115600 0275 DNA IDENTIFICATION FUND E2000 Services and Supplies 229,322 E5000 Expenditure Transfers 285,000 64,201 GRSCST GROSS EXPENDITURES 229,322 TOTEXP TOTAL EXPENDITURES 514,322 64,201 R9300 FINES/FORFEITS/PENALTIES 285,000 119,214 TOTREV GROSS REVENUE 285,000 119,214 NETCOSTNET COUNTY COST (NCC)229,322 (55,013) 100300 0043 ELECTIONS E1000 Salaries and Benefits 3,989,580 1,651,460 E2000 Services and Supplies 6,211,920 986,471 E4000 Fixed Assets 1,156,797 E5000 Expenditure Transfers 10,397 3,916 GRSCST GROSS EXPENDITURES 11,358,297 2,637,931 TOTEXP TOTAL EXPENDITURES 11,368,694 2,641,847 R9600 CHARGES FOR SERVICES 2,051,076 319,533 R9800 MISCELLANEOUS REVENUE 15,000 4,750 TOTREV GROSS REVENUE 2,066,076 324,283 NETCOSTNET COUNTY COST (NCC)9,302,618 2,317,564 110100 0237 CLERK RECORDS AUTOMATION E2000 Services and Supplies 36 E3000 Other Charges 42 GRSCST GROSS EXPENDITURES 78 TOTEXP TOTAL EXPENDITURES 78 NETCOSTNET COUNTY COST (NCC)78 0 110000 0353 RECORDER MICRO/MOD E1000 Salaries and Benefits 1,290,844 465,062 E2000 Services and Supplies 8,415,698 315,272 E3000 Other Charges 519,649 138,875 E4000 Fixed Assets 250,000 GRSCST GROSS EXPENDITURES 10,476,191 919,209 TOTEXP TOTAL EXPENDITURES 10,476,191 919,209 R9600 CHARGES FOR SERVICES 1,645,000 1,005,746 TOTREV GROSS REVENUE 1,645,000 1,005,746 NETCOSTNET COUNTY COST (NCC)8,831,191 (86,537) Page 18 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 245 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date 100300 0355 RECORDER E1000 Salaries and Benefits 3,111,480 1,424,793 E2000 Services and Supplies 554,245 226,406 E3000 Other Charges 1,200 E5000 Expenditure Transfers (8,497) (2,421) GRSCST GROSS EXPENDITURES 3,666,925 1,651,199 TOTEXP TOTAL EXPENDITURES 3,658,428 1,648,779 R9200 LICENSE/PERMIT/FRANCHISES (27) R9600 CHARGES FOR SERVICES 5,438,513 2,931,488 R9800 MISCELLANEOUS REVENUE 27,137 11,599 TOTREV GROSS REVENUE 5,465,650 2,943,060 NETCOSTNET COUNTY COST (NCC)(1,807,222) (1,294,281) 105600 0126 CO LAW ENF COMPTR CAP-PRJ E3000 Other Charges 1,000 20 E5000 Expenditure Transfers 318,211 GRSCST GROSS EXPENDITURES 1,000 20 TOTEXP TOTAL EXPENDITURES 319,211 20 R9400 USE OF MONEY & PROPERTY 2,000 1,547 TOTREV GROSS REVENUE 2,000 1,547 NETCOSTNET COUNTY COST (NCC)317,211 (1,527) 105600 0129 CO LAW ENF COMM CAP-PROJ E2000 Services and Supplies 200,000 E3000 Other Charges 20,000 E5000 Expenditure Transfers 1,224,791 GRSCST GROSS EXPENDITURES 220,000 TOTEXP TOTAL EXPENDITURES 1,444,791 R9600 CHARGES FOR SERVICES 195,000 1,650 TOTREV GROSS REVENUE 195,000 1,650 NETCOSTNET COUNTY COST (NCC)1,249,791 (1,650) 105600 0131 CO LAW ENF HLCPTR CAP PRJ E2000 Services and Supplies 243,086 E5000 Expenditure Transfers 534,059 GRSCST GROSS EXPENDITURES 243,086 TOTEXP TOTAL EXPENDITURES 777,145 R9800 MISCELLANEOUS REVENUE 130,000 TOTREV GROSS REVENUE 130,000 NETCOSTNET COUNTY COST (NCC)647,145 0 114200 0252 SHER FORFEIT-FED-DOJ E2000 Services and Supplies 13,490 E3000 Other Charges 10 1 E5000 Expenditure Transfers 476,836 GRSCST GROSS EXPENDITURES 13,500 1 TOTEXP TOTAL EXPENDITURES 490,336 1 Page 19 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 246 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date R9400 USE OF MONEY & PROPERTY 1,500 402 R9800 MISCELLANEOUS REVENUE 12,000 15,336 TOTREV GROSS REVENUE 13,500 15,738 NETCOSTNET COUNTY COST (NCC)476,836 (15,737) 114100 0253 SHER NARC FRFEIT-ST/LOCAL E2000 Services and Supplies 49,647 E3000 Other Charges 353 176 E5000 Expenditure Transfers 164,095 GRSCST GROSS EXPENDITURES 50,000 176 TOTEXP TOTAL EXPENDITURES 214,095 176 R9800 MISCELLANEOUS REVENUE 50,000 10,666 TOTREV GROSS REVENUE 50,000 10,666 NETCOSTNET COUNTY COST (NCC)164,095 (10,490) 100300 0255 SHERIFF E1000 Salaries and Benefits 104,519,017 51,529,079 E2000 Services and Supplies 12,572,896 4,356,715 E3000 Other Charges 363,833 156,824 E4000 Fixed Assets 3,046,131 398,873 E5000 Expenditure Transfers 1,532,105 1,098,730 GRSCST GROSS EXPENDITURES 120,501,877 56,441,492 TOTEXP TOTAL EXPENDITURES 122,033,982 57,540,222 R9200 LICENSE/PERMIT/FRANCHISES 31,500 22,345 R9300 FINES/FORFEITS/PENALTIES 150,000 86,156 R9500 INTERGOVERNMENTAL REVENUE 38,062,659 12,752,439 R9600 CHARGES FOR SERVICES 31,788,190 11,739,276 R9800 MISCELLANEOUS REVENUE 11,263,599 800,868 TOTREV GROSS REVENUE 81,295,948 25,401,084 NETCOSTNET COUNTY COST (NCC)40,738,034 32,139,138 110400 0256 CRIMINALISTIC LAB FUND E2000 Services and Supplies 123,241 E3000 Other Charges 500 1 GRSCST GROSS EXPENDITURES 123,741 1 TOTEXP TOTAL EXPENDITURES 123,741 1 R9300 FINES/FORFEITS/PENALTIES 6,500 2,739 R9400 USE OF MONEY & PROPERTY 500 77 TOTREV GROSS REVENUE 7,000 2,815 NETCOSTNET COUNTY COST (NCC)116,741 (2,814) 142000 0258 SHERIFF LAW ENF TRNG CNTR E1000 Salaries and Benefits 1,017,573 487,939 E2000 Services and Supplies 285,549 115,479 E3000 Other Charges 135,254 69,757 E4000 Fixed Assets 235,478 235,478 E5000 Expenditure Transfers 85,353 94,571 GRSCST GROSS EXPENDITURES 1,673,854 908,653 Page 20 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 247 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date TOTEXP TOTAL EXPENDITURES 1,759,207 1,003,224 R8980 FUND BALANCE 239,604 R9500 INTERGOVERNMENTAL REVENUE 180,000 123,178 R9600 CHARGES FOR SERVICES 773,149 401,411 R9800 MISCELLANEOUS REVENUE 566,454 3,767 TOTREV GROSS REVENUE 1,759,207 528,356 NETCOSTNET COUNTY COST (NCC)0 474,868 114300 0262 SLESF-JAIL CONSTR & OPS E5000 Expenditure Transfers 294,451 TOTEXP TOTAL EXPENDITURES 294,451 R9800 MISCELLANEOUS REVENUE 325,317 158,726 TOTREV GROSS REVENUE 325,317 158,726 NETCOSTNET COUNTY COST (NCC)(30,866) (158,726) 114300 0263 SLESF-FRONT LINE ENF-CO E5000 Expenditure Transfers 262,013 TOTEXP TOTAL EXPENDITURES 262,013 R9800 MISCELLANEOUS REVENUE 260,317 81,661 TOTREV GROSS REVENUE 260,317 81,661 NETCOSTNET COUNTY COST (NCC)1,696 (81,661) 114500 0268 SHER FORFEIT-FED TREASURY E3000 Other Charges 325 1 E5000 Expenditure Transfers 194,262 GRSCST GROSS EXPENDITURES 325 1 TOTEXP TOTAL EXPENDITURES 194,587 1 R9400 USE OF MONEY & PROPERTY 325 81 R9800 MISCELLANEOUS REVENUE 27,977 TOTREV GROSS REVENUE 325 28,057 NETCOSTNET COUNTY COST (NCC)194,262 (28,056) 136000 0270 CENTRAL IDENTIFY BUREAU E3000 Other Charges 1,000 20 E5000 Expenditure Transfers 2,517,436 GRSCST GROSS EXPENDITURES 1,000 20 TOTEXP TOTAL EXPENDITURES 2,518,436 20 R9400 USE OF MONEY & PROPERTY 20,000 5,028 R9500 INTERGOVERNMENTAL REVENUE 1,150,000 1,015,848 R9800 MISCELLANEOUS REVENUE 200,000 180,473 TOTREV GROSS REVENUE 1,370,000 1,201,349 NETCOSTNET COUNTY COST (NCC)1,148,436 (1,201,329) 133400 0271 CO-WIDE GANG AND DRUG E2000 Services and Supplies 1,296,271 E3000 Other Charges 1,000 20 E5000 Expenditure Transfers 80,000 25,433 GRSCST GROSS EXPENDITURES 1,297,271 20 Page 21 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 248 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date TOTEXP TOTAL EXPENDITURES 1,377,271 25,453 R9400 USE OF MONEY & PROPERTY 1,000 885 R9500 INTERGOVERNMENTAL REVENUE 80,000 21,444 TOTREV GROSS REVENUE 81,000 22,328 NETCOSTNET COUNTY COST (NCC)1,296,271 3,125 114700 0273 PRISONERS WELFARE E1000 Salaries and Benefits 741,849 291,008 E2000 Services and Supplies 2,358,456 404,702 E3000 Other Charges 6,347 1,745 E4000 Fixed Assets 13,800 0 E5000 Expenditure Transfers 1,661 GRSCST GROSS EXPENDITURES 3,120,452 697,455 TOTEXP TOTAL EXPENDITURES 3,120,452 699,116 R9400 USE OF MONEY & PROPERTY 1,000 853 R9600 CHARGES FOR SERVICES 36,500 10,591 R9800 MISCELLANEOUS REVENUE 1,539,880 665,256 TOTREV GROSS REVENUE 1,577,380 676,700 NETCOSTNET COUNTY COST (NCC)1,543,072 22,416 136000 0274 AB 879 E5000 Expenditure Transfers 2,500,000 TOTEXP TOTAL EXPENDITURES 2,500,000 R9400 USE OF MONEY & PROPERTY 2,000 R9500 INTERGOVERNMENTAL REVENUE 1,000,000 503,400 TOTREV GROSS REVENUE 1,002,000 503,400 NETCOSTNET COUNTY COST (NCC)1,498,000 (503,400) 100300 0277 SHERIFF CONTRACT SVCS E1000 Salaries and Benefits 19,045,368 8,782,009 E2000 Services and Supplies 174,416 92,067 E3000 Other Charges 362 E4000 Fixed Assets 34,000 0 E5000 Expenditure Transfers (600,261) (291,693) GRSCST GROSS EXPENDITURES 19,253,784 8,874,438 TOTEXP TOTAL EXPENDITURES 18,653,523 8,582,746 R9300 FINES/FORFEITS/PENALTIES 155 R9600 CHARGES FOR SERVICES 3,748,759 1,500,926 R9800 MISCELLANEOUS REVENUE 14,904,764 3,714,478 TOTREV GROSS REVENUE 18,653,523 5,215,559 NETCOSTNET COUNTY COST (NCC)0 3,367,187 100300 0300 CUSTODY SERVICES BUREAU E1000 Salaries and Benefits 62,762,332 30,748,057 E2000 Services and Supplies 6,855,103 3,790,081 E3000 Other Charges 12,000 4,281 E4000 Fixed Assets 2,969,833 39,156 E5000 Expenditure Transfers 625,350 227,725 Page 22 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 249 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date GRSCST GROSS EXPENDITURES 72,599,268 34,581,575 TOTEXP TOTAL EXPENDITURES 73,224,618 34,809,300 R9500 INTERGOVERNMENTAL REVENUE 27,512,659 11,094,386 R9600 CHARGES FOR SERVICES 1,657,000 1,016,572 R9800 MISCELLANEOUS REVENUE 9,708,141 1,615,843 TOTREV GROSS REVENUE 38,877,800 13,726,801 NETCOSTNET COUNTY COST (NCC)34,346,818 21,082,499 100300 0359 CORONER E1000 Salaries and Benefits 2,039,593 911,960 E2000 Services and Supplies 796,574 464,268 E3000 Other Charges 72 E5000 Expenditure Transfers 30,392 18,185 GRSCST GROSS EXPENDITURES 2,836,167 1,376,300 TOTEXP TOTAL EXPENDITURES 2,866,559 1,394,485 R9600 CHARGES FOR SERVICES 155,000 80,733 R9800 MISCELLANEOUS REVENUE 30,000 14,500 TOTREV GROSS REVENUE 185,000 95,233 NETCOSTNET COUNTY COST (NCC)2,681,559 1,299,252 100300 0362 EMERGENCY SERVICES E1000 Salaries and Benefits 3,805,007 1,628,927 E2000 Services and Supplies 2,593,933 1,434,814 E3000 Other Charges 80,950 78,484 E4000 Fixed Assets 1,959,794 100,040 E5000 Expenditure Transfers 176,567 109,253 GRSCST GROSS EXPENDITURES 8,439,684 3,242,265 TOTEXP TOTAL EXPENDITURES 8,616,251 3,351,518 R9500 INTERGOVERNMENTAL REVENUE 3,333,458 841,725 R9600 CHARGES FOR SERVICES 1,313,673 426,849 R9800 MISCELLANEOUS REVENUE 31,500 8,874 TOTREV GROSS REVENUE 4,678,631 1,277,448 NETCOSTNET COUNTY COST (NCC)3,937,620 2,074,070 113900 0368 TRAFFIC SAFETY E2000 Services and Supplies 223,091 E3000 Other Charges 300 1 E5000 Expenditure Transfers 174,500 GRSCST GROSS EXPENDITURES 223,391 1 TOTEXP TOTAL EXPENDITURES 397,891 1 R9300 FINES/FORFEITS/PENALTIES 17,800 2,655 R9400 USE OF MONEY & PROPERTY 1,600 81 R9600 CHARGES FOR SERVICES 8,200 1,419 TOTREV GROSS REVENUE 27,600 4,154 NETCOSTNET COUNTY COST (NCC)370,291 (4,153) 115300 0291 JUVENILE JUSTICE R9500 INTERGOVERNMENTAL REVENUE 1,256,173 Page 23 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 250 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date TOTREV GROSS REVENUE 1,256,173 NETCOSTNET COUNTY COST (NCC)0 (1,256,173) 100300 0308 PROBATION PROGRAMS E1000 Salaries and Benefits 29,593,993 13,670,101 E2000 Services and Supplies 3,493,507 1,192,906 E3000 Other Charges 28,038 21,729 E4000 Fixed Assets 196,107 262,145 E5000 Expenditure Transfers (1,041,619) (188,751) GRSCST GROSS EXPENDITURES 33,311,645 15,146,882 TOTEXP TOTAL EXPENDITURES 32,270,026 14,958,131 R9500 INTERGOVERNMENTAL REVENUE 1,521,526 457,290 R9600 CHARGES FOR SERVICES 967,299 464,956 R9800 MISCELLANEOUS REVENUE 10,074,394 793,700 TOTREV GROSS REVENUE 12,563,219 1,715,946 NETCOSTNET COUNTY COST (NCC)19,706,807 13,242,185 100300 0309 PROBATION FACILITIES E1000 Salaries and Benefits 25,191,171 11,970,110 E2000 Services and Supplies 2,747,621 1,463,531 E3000 Other Charges 10,200 E5000 Expenditure Transfers 197,150 29,168 GRSCST GROSS EXPENDITURES 27,948,992 13,433,641 TOTEXP TOTAL EXPENDITURES 28,146,142 13,462,810 R9500 INTERGOVERNMENTAL REVENUE 7,628,826 3,705,639 R9600 CHARGES FOR SERVICES 3,500 1,530 R9800 MISCELLANEOUS REVENUE 3,587,926 1,876 TOTREV GROSS REVENUE 11,220,252 3,709,045 NETCOSTNET COUNTY COST (NCC)16,925,890 9,753,765 100300 0310 PROB CARE OF COURT WARDS E2000 Services and Supplies 2,153,535 16,452 E3000 Other Charges 9,110,000 3,234,153 GRSCST GROSS EXPENDITURES 11,263,535 3,250,605 TOTEXP TOTAL EXPENDITURES 11,263,535 3,250,605 R9500 INTERGOVERNMENTAL REVENUE 2,316,488 473,965 R9800 MISCELLANEOUS REVENUE 2,800,000 1,037,634 TOTREV GROSS REVENUE 5,116,488 1,511,599 NETCOSTNET COUNTY COST (NCC)6,147,047 1,739,006 100300 0311 SLESF-PROBATION E5000 Expenditure Transfers 3,932,129 TOTEXP TOTAL EXPENDITURES 3,932,129 R9800 MISCELLANEOUS REVENUE 3,158,420 1,541,028 TOTREV GROSS REVENUE 3,158,420 1,541,028 NETCOSTNET COUNTY COST (NCC)773,709 (1,541,028) 114900 0313 PROBATION OFFICERS SPECIAL FUND Page 24 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 251 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date E2000 Services and Supplies 197,808 31,251 E3000 Other Charges 32,000 GRSCST GROSS EXPENDITURES 229,808 31,251 TOTEXP TOTAL EXPENDITURES 229,808 31,251 R9800 MISCELLANEOUS REVENUE 30,500 43,231 TOTREV GROSS REVENUE 30,500 43,231 NETCOSTNET COUNTY COST (NCC)199,308 (11,980) 115700 0477 CCPIF E4000 Fixed Assets 58,737 E5000 Expenditure Transfers 3,677,015 GRSCST GROSS EXPENDITURES 58,737 TOTEXP TOTAL EXPENDITURES 3,677,015 58,737 R9500 INTERGOVERNMENTAL REVENUE 3,868,228 2,128,880 TOTREV GROSS REVENUE 3,868,228 2,128,880 NETCOSTNET COUNTY COST (NCC)(191,213) (2,070,143) 100300 0335 AGRICULTURE-WEIGHTS/MEAS E1000 Salaries and Benefits 4,837,084 2,254,366 E2000 Services and Supplies 843,758 331,965 E4000 Fixed Assets 27,094 E5000 Expenditure Transfers 455,804 205,366 GRSCST GROSS EXPENDITURES 5,680,842 2,613,424 TOTEXP TOTAL EXPENDITURES 6,136,646 2,818,790 R9300 FINES/FORFEITS/PENALTIES 65,797 49,445 R9500 INTERGOVERNMENTAL REVENUE 2,664,436 772,061 R9600 CHARGES FOR SERVICES 944,056 84,992 R9800 MISCELLANEOUS REVENUE 26,682 8,436 TOTREV GROSS REVENUE 3,700,971 914,934 NETCOSTNET COUNTY COST (NCC)2,435,675 1,903,856 100300 0366 ANIMAL SERVICES E1000 Salaries and Benefits 8,435,990 3,778,859 E2000 Services and Supplies 2,796,350 1,227,542 E3000 Other Charges 8,796 E4000 Fixed Assets 166,789 164,077 E5000 Expenditure Transfers 394,727 202,119 GRSCST GROSS EXPENDITURES 11,399,129 5,179,274 TOTEXP TOTAL EXPENDITURES 11,793,856 5,381,394 R9200 LICENSE/PERMIT/FRANCHISES 1,500,000 838,879 R9600 CHARGES FOR SERVICES 5,775,701 2,815,016 R9800 MISCELLANEOUS REVENUE 102,625 232,618 TOTREV GROSS REVENUE 7,378,326 3,886,512 NETCOSTNET COUNTY COST (NCC)4,415,530 1,494,882 133200 0369 ANIMAL BENEFIT E2000 Services and Supplies 645,555 (1,000) E5000 Expenditure Transfers 70,000 196,700 Page 25 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 252 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date GRSCST GROSS EXPENDITURES 645,555 (1,000) TOTEXP TOTAL EXPENDITURES 715,555 195,700 R9400 USE OF MONEY & PROPERTY 555 R9800 MISCELLANEOUS REVENUE 70,000 250,393 TOTREV GROSS REVENUE 70,000 250,948 NETCOSTNET COUNTY COST (NCC)645,555 (55,248) 112000 0280 CONSERVATION & DEVELOPMENT E1000 Salaries and Benefits 20,778,203 8,575,746 E2000 Services and Supplies 12,221,653 1,053,536 E3000 Other Charges 1,819,013 1,077,368 E4000 Fixed Assets 410,000 17,167 E5000 Expenditure Transfers (4,985,529)77,888 GRSCST GROSS EXPENDITURES 35,228,869 10,723,818 TOTEXP TOTAL EXPENDITURES 30,243,340 10,801,706 R9200 LICENSE/PERMIT/FRANCHISES 13,357,512 7,359,286 R9400 USE OF MONEY & PROPERTY 17,000 11,593 R9600 CHARGES FOR SERVICES 7,796,530 2,546,711 R9800 MISCELLANEOUS REVENUE 5,775,396 2,016,061 TOTREV GROSS REVENUE 26,946,438 11,933,651 NETCOSTNET COUNTY COST (NCC)3,296,902 (1,131,945) 112000 0285 ENERGY UPGRADE CA E2000 Services and Supplies 110,883 38,500 E3000 Other Charges 20,000 9,576 GRSCST GROSS EXPENDITURES 130,883 48,076 TOTEXP TOTAL EXPENDITURES 130,883 48,076 R9600 CHARGES FOR SERVICES 130,883 102,130 TOTREV GROSS REVENUE 130,883 102,130 NETCOSTNET COUNTY COST (NCC)0 (54,054) 112000 0114 PLANT ACQ CONSERV & DEV E4000 Fixed Assets 32,402 GRSCST GROSS EXPENDITURES 32,402 TOTEXP TOTAL EXPENDITURES 32,402 NETCOSTNET COUNTY COST (NCC)0 32,402 115900 0479 L/M HSG ASSET FD-LMIHAF E2000 Services and Supplies 3,555,000 39,081 E3000 Other Charges 2,030,000 33,953 E5000 Expenditure Transfers 2,000,000 17,249 GRSCST GROSS EXPENDITURES 5,585,000 73,034 TOTEXP TOTAL EXPENDITURES 7,585,000 90,283 R9400 USE OF MONEY & PROPERTY 385,000 6,493 R9600 CHARGES FOR SERVICES 200,000 R9800 MISCELLANEOUS REVENUE 7,000,000 499,315 TOTREV GROSS REVENUE 7,585,000 505,808 NETCOSTNET COUNTY COST (NCC)0 (415,525) Page 26 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 253 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date 100300 0580 KELLER CNYN MTIGATN FUND E1000 Salaries and Benefits 100,000 17,836 E2000 Services and Supplies 1,578,586 245,006 E3000 Other Charges 160,000 2,349 E5000 Expenditure Transfers 50,000 22,935 GRSCST GROSS EXPENDITURES 1,838,586 265,191 TOTEXP TOTAL EXPENDITURES 1,888,586 288,127 R9600 CHARGES FOR SERVICES 1,300,000 559,696 TOTREV GROSS REVENUE 1,300,000 559,696 NETCOSTNET COUNTY COST (NCC)588,586 (271,569) 100300 0591 NPP E1000 Salaries and Benefits 470,828 78,875 E2000 Services and Supplies 56,622 12,322 E5000 Expenditure Transfers 38,109 87,692 GRSCST GROSS EXPENDITURES 527,450 91,197 TOTEXP TOTAL EXPENDITURES 565,559 178,890 R9200 LICENSE/PERMIT/FRANCHISES 4,000 948 R9600 CHARGES FOR SERVICES 17,602 R9800 MISCELLANEOUS REVENUE 318,957 25,481 TOTREV GROSS REVENUE 340,559 26,429 NETCOSTNET COUNTY COST (NCC)225,000 152,461 100300 0590 HOPWA GRANT E2000 Services and Supplies 1,895,470 14 E5000 Expenditure Transfers 68,000 12,653 GRSCST GROSS EXPENDITURES 1,895,470 14 TOTEXP TOTAL EXPENDITURES 1,963,470 12,667 R9500 INTERGOVERNMENTAL REVENUE 1,709,663 (70,687) TOTREV GROSS REVENUE 1,709,663 (70,687) NETCOSTNET COUNTY COST (NCC)253,807 83,354 100300 0592 HUD BLOCK GRANT E2000 Services and Supplies 3,612,429 390,321 E3000 Other Charges 94,885 129 E5000 Expenditure Transfers 634,854 323,016 GRSCST GROSS EXPENDITURES 3,707,314 390,450 TOTEXP TOTAL EXPENDITURES 4,342,168 713,466 R9500 INTERGOVERNMENTAL REVENUE 4,342,168 442,932 R9600 CHARGES FOR SERVICES 6,200 TOTREV GROSS REVENUE 4,342,168 449,132 NETCOSTNET COUNTY COST (NCC)0 264,334 100300 0593 HUD EMERGENCY SOLUTIONS GRT E2000 Services and Supplies 218,892 49,280 E5000 Expenditure Transfers 18,000 7,527 GRSCST GROSS EXPENDITURES 218,892 49,280 Page 27 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 254 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date TOTEXP TOTAL EXPENDITURES 236,892 56,807 R9500 INTERGOVERNMENTAL REVENUE 236,892 2,002 TOTREV GROSS REVENUE 236,892 2,002 NETCOSTNET COUNTY COST (NCC)0 54,805 100300 0594 HUD HOME BLOCK GRANT E2000 Services and Supplies 3,629,341 402,153 E3000 Other Charges 4,000 321 E5000 Expenditure Transfers 289,572 83,983 GRSCST GROSS EXPENDITURES 3,633,341 402,474 TOTEXP TOTAL EXPENDITURES 3,922,913 486,457 R9500 INTERGOVERNMENTAL REVENUE 3,922,913 34,777 TOTREV GROSS REVENUE 3,922,913 34,777 NETCOSTNET COUNTY COST (NCC)0 451,680 111900 0351 USED OIL RECYCLING GRANT E2000 Services and Supplies 81,000 1,955 E5000 Expenditure Transfers 79,000 7,168 GRSCST GROSS EXPENDITURES 81,000 1,955 TOTEXP TOTAL EXPENDITURES 160,000 9,123 R9500 INTERGOVERNMENTAL REVENUE 160,000 121,871 TOTREV GROSS REVENUE 160,000 121,871 NETCOSTNET COUNTY COST (NCC)0 (112,748) 110200 0367 GAME PROTECTION E2000 Services and Supplies 308,239 22,000 E3000 Other Charges 700 355 E5000 Expenditure Transfers 3,000 3,095 GRSCST GROSS EXPENDITURES 308,939 22,355 TOTEXP TOTAL EXPENDITURES 311,939 25,450 R9300 FINES/FORFEITS/PENALTIES 136,150 4,905 TOTREV GROSS REVENUE 136,150 4,905 NETCOSTNET COUNTY COST (NCC)175,789 20,545 133700 0370 LIVABLE COMMUNITIES E3000 Other Charges 1,941,374 GRSCST GROSS EXPENDITURES 1,941,374 TOTEXP TOTAL EXPENDITURES 1,941,374 R9400 USE OF MONEY & PROPERTY 10,000 5,709 R9600 CHARGES FOR SERVICES 790,000 352,000 TOTREV GROSS REVENUE 800,000 357,709 NETCOSTNET COUNTY COST (NCC)1,141,374 (357,709) 111800 0380 HUD NSP E2000 Services and Supplies 1,632,347 E3000 Other Charges 18,100 1,922 E5000 Expenditure Transfers 8,315 GRSCST GROSS EXPENDITURES 1,650,447 1,922 Page 28 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 255 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date TOTEXP TOTAL EXPENDITURES 1,658,762 1,922 R9500 INTERGOVERNMENTAL REVENUE 1,657,447 58,914 TOTREV GROSS REVENUE 1,657,447 58,914 NETCOSTNET COUNTY COST (NCC)1,315 (56,992) 116100 0561 HOME INVSTMT PRTNRSHP ACT E2000 Services and Supplies 300,115 GRSCST GROSS EXPENDITURES 300,115 TOTEXP TOTAL EXPENDITURES 300,115 R9400 USE OF MONEY & PROPERTY 329 R9500 INTERGOVERNMENTAL REVENUE 300,000 423,340 TOTREV GROSS REVENUE 300,000 423,669 NETCOSTNET COUNTY COST (NCC)115 (423,669) 111100 0595 PRIVATE ACTIVITY BOND E2000 Services and Supplies 172,550 63,851 E3000 Other Charges 198,501 73,706 E5000 Expenditure Transfers 1,150,000 493,448 GRSCST GROSS EXPENDITURES 371,051 137,556 TOTEXP TOTAL EXPENDITURES 1,521,051 631,004 R9400 USE OF MONEY & PROPERTY 2 R9600 CHARGES FOR SERVICES 1,275,000 343,808 R9800 MISCELLANEOUS REVENUE 246,051 TOTREV GROSS REVENUE 1,521,051 343,810 NETCOSTNET COUNTY COST (NCC)0 287,194 111300 0596 AFFORDABLE HOUSING E3000 Other Charges 1 E5000 Expenditure Transfers 130,000 GRSCST GROSS EXPENDITURES 1 TOTEXP TOTAL EXPENDITURES 130,000 1 R9400 USE OF MONEY & PROPERTY 30,000 7,833 R9600 CHARGES FOR SERVICES 100,000 130,914 TOTREV GROSS REVENUE 130,000 138,747 NETCOSTNET COUNTY COST (NCC)0 (138,746) 134900 0597 ARRA HUD BLDG INSP NPP E2000 Services and Supplies 875,000 194,928 E3000 Other Charges 5,508 154 E5000 Expenditure Transfers 200,000 25,481 GRSCST GROSS EXPENDITURES 880,508 195,082 TOTEXP TOTAL EXPENDITURES 1,080,508 220,564 R9400 USE OF MONEY & PROPERTY 40,000 24,737 R9500 INTERGOVERNMENTAL REVENUE 1,036,000 8,222,752 TOTREV GROSS REVENUE 1,076,000 8,247,489 NETCOSTNET COUNTY COST (NCC)4,508 (8,026,925) 100300 0599 ARRA-HPRP/CDBG-R GRANTS Page 29 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 256 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date E2000 Services and Supplies 600 GRSCST GROSS EXPENDITURES 600 TOTEXP TOTAL EXPENDITURES 600 NETCOSTNET COUNTY COST (NCC)0 600 110900 0663 TRANSPRTATN IMPV MEASURE C E2000 Services and Supplies 270,000 E3000 Other Charges 1,200,000 816,031 E5000 Expenditure Transfers 800,000 117,965 GRSCST GROSS EXPENDITURES 1,470,000 816,031 TOTEXP TOTAL EXPENDITURES 2,270,000 933,997 R9400 USE OF MONEY & PROPERTY 19,154 1,900 R9500 INTERGOVERNMENTAL REVENUE 2,250,846 4,904,835 TOTREV GROSS REVENUE 2,270,000 4,906,734 NETCOSTNET COUNTY COST (NCC)0 (3,972,737) 113200 0664 WALDEN GREEN MAINTENANCE E5000 Expenditure Transfers 788,372 23,212 TOTEXP TOTAL EXPENDITURES 788,372 23,212 R9400 USE OF MONEY & PROPERTY 331 R9800 MISCELLANEOUS REVENUE 400,000 TOTREV GROSS REVENUE 400,000 331 NETCOSTNET COUNTY COST (NCC)388,372 22,881 113400 0249 CCC DEPT CHILD SPPRT SVCS E1000 Salaries and Benefits 16,785,221 7,931,044 E2000 Services and Supplies 1,058,301 530,852 E3000 Other Charges 849,131 421,728 E4000 Fixed Assets 40,048 40,048 E5000 Expenditure Transfers 79,097 (37,474) GRSCST GROSS EXPENDITURES 18,732,701 8,923,672 TOTEXP TOTAL EXPENDITURES 18,811,798 8,886,198 R9400 USE OF MONEY & PROPERTY (1,561) R9500 INTERGOVERNMENTAL REVENUE 18,769,093 3,087,435 R9800 MISCELLANEOUS REVENUE (561) TOTREV GROSS REVENUE 18,769,093 3,085,313 NETCOSTNET COUNTY COST (NCC)42,705 5,800,885 113300 0233 R/ESTATE FRAUD PROSECUTE E5000 Expenditure Transfers 1,294,162 TOTEXP TOTAL EXPENDITURES 1,294,162 R9600 CHARGES FOR SERVICES 500,000 299,209 TOTREV GROSS REVENUE 500,000 299,209 NETCOSTNET COUNTY COST (NCC)794,162 (299,209) 113100 0234 DA FORFEITURE-FED-DOJ E2000 Services and Supplies 276,792 22,843 GRSCST GROSS EXPENDITURES 276,792 22,843 Page 30 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 257 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date TOTEXP TOTAL EXPENDITURES 276,792 22,843 R9400 USE OF MONEY & PROPERTY 188 R9500 INTERGOVERNMENTAL REVENUE 50,000 3,982 TOTREV GROSS REVENUE 50,000 4,170 NETCOSTNET COUNTY COST (NCC)226,792 18,673 114300 0241 SLESF-CRIM PROSECUTION E5000 Expenditure Transfers 324,551 TOTEXP TOTAL EXPENDITURES 324,551 R9800 MISCELLANEOUS REVENUE 325,317 158,726 TOTREV GROSS REVENUE 325,317 158,726 NETCOSTNET COUNTY COST (NCC)(766) (158,726) 100300 0242 DISTRICT ATTORNEY E1000 Salaries and Benefits 32,282,256 15,889,784 E2000 Services and Supplies 4,258,892 1,846,956 E3000 Other Charges 33,400 35,070 E4000 Fixed Assets 35,852 28,637 E5000 Expenditure Transfers (415,792) (83,054) GRSCST GROSS EXPENDITURES 36,610,400 17,800,448 TOTEXP TOTAL EXPENDITURES 36,194,608 17,717,394 R9300 FINES/FORFEITS/PENALTIES 183,000 47,855 R9500 INTERGOVERNMENTAL REVENUE 16,403,563 4,527,104 R9800 MISCELLANEOUS REVENUE 2,748,578 508,530 TOTREV GROSS REVENUE 19,335,141 5,083,490 NETCOSTNET COUNTY COST (NCC)16,859,467 12,633,904 112900 0244 D A REVENUE NARCOTICS E2000 Services and Supplies 70,000 53,700 E3000 Other Charges 469,110 GRSCST GROSS EXPENDITURES 539,110 53,700 TOTEXP TOTAL EXPENDITURES 539,110 53,700 R9600 CHARGES FOR SERVICES 10,000 7,209 R9800 MISCELLANEOUS REVENUE 180,000 30,786 TOTREV GROSS REVENUE 190,000 37,995 NETCOSTNET COUNTY COST (NCC)349,110 15,705 100300 0245 D A WELFARE FRAUD E1000 Salaries and Benefits 264,186 69,868 E2000 Services and Supplies 3,616 5,361 E5000 Expenditure Transfers (414,000) (19,262) GRSCST GROSS EXPENDITURES 267,802 75,229 TOTEXP TOTAL EXPENDITURES (146,198)55,967 NETCOSTNET COUNTY COST (NCC)(146,198)55,967 112400 0247 DA CONSUMER PROTECTION E2000 Services and Supplies 4,274,404 277 E5000 Expenditure Transfers 350,000 Page 31 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 258 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date GRSCST GROSS EXPENDITURES 4,274,404 277 TOTEXP TOTAL EXPENDITURES 4,624,404 277 R9300 FINES/FORFEITS/PENALTIES 200,000 99,131 TOTREV GROSS REVENUE 200,000 99,131 NETCOSTNET COUNTY COST (NCC)4,424,404 (98,854) 113000 0251 DA ENVIRON/OSHA E2000 Services and Supplies 2,149,712 0 E5000 Expenditure Transfers 306,910 GRSCST GROSS EXPENDITURES 2,149,712 0 TOTEXP TOTAL EXPENDITURES 2,456,622 0 R9300 FINES/FORFEITS/PENALTIES 200,000 9,000 TOTREV GROSS REVENUE 200,000 9,000 NETCOSTNET COUNTY COST (NCC)2,256,622 (9,000) 100300 0364 PUBLIC ADMINISTRATOR E1000 Salaries and Benefits 67,589 69,898 E2000 Services and Supplies 25,817 9,409 GRSCST GROSS EXPENDITURES 93,406 79,307 TOTEXP TOTAL EXPENDITURES 93,406 79,307 R9600 CHARGES FOR SERVICES 0 TOTREV GROSS REVENUE 0 NETCOSTNET COUNTY COST (NCC)93,406 79,307 100300 0243 PUBLIC DEFENDER E1000 Salaries and Benefits 19,384,054 9,594,890 E2000 Services and Supplies 2,316,046 1,013,671 E4000 Fixed Assets 29,388 0 E5000 Expenditure Transfers (342,021) (109,377) GRSCST GROSS EXPENDITURES 21,729,488 10,608,561 TOTEXP TOTAL EXPENDITURES 21,387,467 10,499,184 R9500 INTERGOVERNMENTAL REVENUE 150,075 19,607 R9800 MISCELLANEOUS REVENUE 1,537,392 417,255 TOTREV GROSS REVENUE 1,687,467 436,862 NETCOSTNET COUNTY COST (NCC)19,700,000 10,062,322 115300 0295 LAW ENFORCEMENT SVCS ACCT E3000 Other Charges 3,750 E5000 Expenditure Transfers 49,560,257 11,192,473 GRSCST GROSS EXPENDITURES 3,750 TOTEXP TOTAL EXPENDITURES 49,560,257 11,196,223 R8980 FUND BALANCE 2,553,259 R9500 INTERGOVERNMENTAL REVENUE 47,006,998 15,788,316 TOTREV GROSS REVENUE 49,560,257 15,788,316 NETCOSTNET COUNTY COST (NCC)0 (4,592,093) 115300 0296 SUPPORT SERVICES E5000 Expenditure Transfers 97,476,118 27,870,672 Page 32 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 259 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date TOTEXP TOTAL EXPENDITURES 97,476,118 27,870,672 R9500 INTERGOVERNMENTAL REVENUE 97,476,118 41,147,713 TOTREV GROSS REVENUE 97,476,118 41,147,713 NETCOSTNET COUNTY COST (NCC)0 (13,277,041) 110800 0006 GENERAL ROAD FUND REVENUE R9400 USE OF MONEY & PROPERTY 52,000 8,722 R9500 INTERGOVERNMENTAL REVENUE 21,722,858 7,901,517 TOTREV GROSS REVENUE 21,774,858 7,910,239 NETCOSTNET COUNTY COST (NCC)(21,774,858) (7,910,239) 100300 0020 PURCHASING E1000 Salaries and Benefits 793,152 349,186 E2000 Services and Supplies 284,490 24,117 E5000 Expenditure Transfers (158,653) (98,583) GRSCST GROSS EXPENDITURES 1,077,642 373,303 TOTEXP TOTAL EXPENDITURES 918,989 274,720 R9600 CHARGES FOR SERVICES 243,935 145,207 R9800 MISCELLANEOUS REVENUE 40,000 30,977 TOTREV GROSS REVENUE 283,935 176,184 NETCOSTNET COUNTY COST (NCC)635,054 98,536 100300 0063 FLEET SERVICES E3000 Other Charges 429,008 231,787 GRSCST GROSS EXPENDITURES 429,008 231,787 TOTEXP TOTAL EXPENDITURES 429,008 231,787 R9800 MISCELLANEOUS REVENUE 429,008 233,475 TOTREV GROSS REVENUE 429,008 233,475 NETCOSTNET COUNTY COST (NCC)0 (1,688) 150100 0064 ISF FLEET SERVICES E1000 Salaries and Benefits 2,074,441 1,141,106 E2000 Services and Supplies 7,874,418 3,637,267 E3000 Other Charges 2,799,048 376,872 E4000 Fixed Assets 3,659,523 1,417,000 E5000 Expenditure Transfers (1,506,878) (883,597) GRSCST GROSS EXPENDITURES 16,407,430 6,572,245 TOTEXP TOTAL EXPENDITURES 14,900,552 5,688,648 R9600 CHARGES FOR SERVICES 222,000 84,512 R9800 MISCELLANEOUS REVENUE 13,235,916 5,395,870 TOTREV GROSS REVENUE 13,457,916 5,480,383 NETCOSTNET COUNTY COST (NCC)1,442,636 208,265 100300 0077 GEN CO BLG OCCUPANCY COST E2000 Services and Supplies 13,635,751 6,932,249 E5000 Expenditure Transfers 685,081 40,550 GRSCST GROSS EXPENDITURES 13,635,751 6,932,249 TOTEXP TOTAL EXPENDITURES 14,320,832 6,972,798 Page 33 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 260 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date R9400 USE OF MONEY & PROPERTY 81,966 52,890 R9600 CHARGES FOR SERVICES 49,288 6,269 R9800 MISCELLANEOUS REVENUE 8,000 4,360 TOTREV GROSS REVENUE 139,254 63,519 NETCOSTNET COUNTY COST (NCC)14,181,578 6,909,279 100300 0078 GSD OUTSIDE AGENCY SVC E2000 Services and Supplies 714,714 288,933 E3000 Other Charges 1,280 E5000 Expenditure Transfers 227,955 82,651 GRSCST GROSS EXPENDITURES 714,714 290,213 TOTEXP TOTAL EXPENDITURES 942,669 372,864 R9600 CHARGES FOR SERVICES 260,455 52,952 R9800 MISCELLANEOUS REVENUE 682,214 137,424 TOTREV GROSS REVENUE 942,669 190,376 NETCOSTNET COUNTY COST (NCC)0 182,488 100300 0079 BUILDING MAINTENANCE E1000 Salaries and Benefits 20,100,992 9,122,817 E2000 Services and Supplies 43,349,810 23,598,073 E3000 Other Charges 31,593,286 5,992,124 E4000 Fixed Assets 650,449 87,409 E5000 Expenditure Transfers (55,457,732) (28,680,979) GRSCST GROSS EXPENDITURES 95,694,537 38,800,423 TOTEXP TOTAL EXPENDITURES 40,236,805 10,119,444 R9600 CHARGES FOR SERVICES 39,407,866 20,526,419 R9800 MISCELLANEOUS REVENUE 271,990 210,065 TOTREV GROSS REVENUE 39,679,856 20,736,484 NETCOSTNET COUNTY COST (NCC)556,949 (10,617,040) 111000 0120 PLANT ACQ-SNS CRNT DRN FD E2000 Services and Supplies 254,533 E5000 Expenditure Transfers 4,093 GRSCST GROSS EXPENDITURES 254,533 TOTEXP TOTAL EXPENDITURES 258,626 R9200 LICENSE/PERMIT/FRANCHISES 1,500 1,575 TOTREV GROSS REVENUE 1,500 1,575 NETCOSTNET COUNTY COST (NCC)257,126 (1,575) 100300 0148 PRINT & MAIL SERVICES E1000 Salaries and Benefits 1,631,390 771,071 E2000 Services and Supplies 3,103,095 1,256,795 E4000 Fixed Assets 505,935 65,923 E5000 Expenditure Transfers (4,241,522) (2,065,298) GRSCST GROSS EXPENDITURES 5,240,420 2,093,789 TOTEXP TOTAL EXPENDITURES 998,898 28,490 R9600 CHARGES FOR SERVICES 716,505 369,283 R9800 MISCELLANEOUS REVENUE 3,889 Page 34 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 261 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date TOTREV GROSS REVENUE 716,505 373,173 NETCOSTNET COUNTY COST (NCC)282,393 (344,683) 110500 0161 SURVEY MONUMENT PRESERVTN E2000 Services and Supplies 447,425 16,390 E3000 Other Charges 200 43 E5000 Expenditure Transfers 250,000 37,206 GRSCST GROSS EXPENDITURES 447,625 16,433 TOTEXP TOTAL EXPENDITURES 697,625 53,639 R9400 USE OF MONEY & PROPERTY 1,240 1,328 R9600 CHARGES FOR SERVICES 75,000 41,060 TOTREV GROSS REVENUE 76,240 42,388 NETCOSTNET COUNTY COST (NCC)621,385 11,251 100300 0330 CO DRAINAGE MAINTENANCE E2000 Services and Supplies 700,000 243,980 E5000 Expenditure Transfers 44,000 90 GRSCST GROSS EXPENDITURES 700,000 243,980 TOTEXP TOTAL EXPENDITURES 744,000 244,070 R9600 CHARGES FOR SERVICES 44,000 9,564 TOTREV GROSS REVENUE 44,000 9,564 NETCOSTNET COUNTY COST (NCC)700,000 234,506 112100 0350 CDD/PWD JOINT REVIEW FEE E3000 Other Charges 4,784 2,361 E5000 Expenditure Transfers 1,291,501 150,484 GRSCST GROSS EXPENDITURES 4,784 2,361 TOTEXP TOTAL EXPENDITURES 1,296,285 152,846 R9400 USE OF MONEY & PROPERTY 30,000 399 R9600 CHARGES FOR SERVICES 610,000 131,095 TOTREV GROSS REVENUE 640,000 131,494 NETCOSTNET COUNTY COST (NCC)656,285 21,352 100300 0473 KELLER SRCHRGE/MITGN PROG E2000 Services and Supplies 494,132 513,726 E5000 Expenditure Transfers (35,000) GRSCST GROSS EXPENDITURES 494,132 513,726 TOTEXP TOTAL EXPENDITURES 459,132 513,726 R9200 LICENSE/PERMIT/FRANCHISES 384,132 106,509 R9800 MISCELLANEOUS REVENUE 75,000 38,187 TOTREV GROSS REVENUE 459,132 144,696 NETCOSTNET COUNTY COST (NCC)0 369,030 123100 0631 HERCUL/RODEO/CROCK A OF B E3000 Other Charges 100 E5000 Expenditure Transfers 5,000 GRSCST GROSS EXPENDITURES 100 TOTEXP TOTAL EXPENDITURES 5,100 Page 35 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 262 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date R9600 CHARGES FOR SERVICES 3,000 4,286 TOTREV GROSS REVENUE 3,000 4,286 NETCOSTNET COUNTY COST (NCC)2,100 (4,286) 123200 0632 WEST COUNTY AREA OF BENEF E3000 Other Charges 100 1 E5000 Expenditure Transfers 5,000 11,100 GRSCST GROSS EXPENDITURES 100 1 TOTEXP TOTAL EXPENDITURES 5,100 11,101 R9400 USE OF MONEY & PROPERTY 100 4 R9600 CHARGES FOR SERVICES 5,000 8,049 TOTREV GROSS REVENUE 5,100 8,053 NETCOSTNET COUNTY COST (NCC)0 3,048 123400 0634 NORTH RICHMOND AOB E3000 Other Charges 500 21 E5000 Expenditure Transfers 5,000 9,185 GRSCST GROSS EXPENDITURES 500 21 TOTEXP TOTAL EXPENDITURES 5,500 9,206 R9400 USE OF MONEY & PROPERTY 4,500 1,490 R9600 CHARGES FOR SERVICES 1,000 TOTREV GROSS REVENUE 5,500 1,490 NETCOSTNET COUNTY COST (NCC)0 7,716 124000 0635 MARTINEZ AREA OF BENEFIT E3000 Other Charges 500 21 E5000 Expenditure Transfers 219,500 147,887 GRSCST GROSS EXPENDITURES 500 21 TOTEXP TOTAL EXPENDITURES 220,000 147,908 R9400 USE OF MONEY & PROPERTY 20,000 2,953 R9600 CHARGES FOR SERVICES 200,000 166,344 TOTREV GROSS REVENUE 220,000 169,297 NETCOSTNET COUNTY COST (NCC)0 (21,389) 124100 0636 BRIONES AREA OF BENEFIT E3000 Other Charges 100 76 E5000 Expenditure Transfers 2,300 GRSCST GROSS EXPENDITURES 100 76 TOTEXP TOTAL EXPENDITURES 2,400 76 R9400 USE OF MONEY & PROPERTY 400 81 R9600 CHARGES FOR SERVICES 2,000 TOTREV GROSS REVENUE 2,400 81 NETCOSTNET COUNTY COST (NCC)0 (5) 124200 0637 CENTRAL CO AREA/BENEFIT E3000 Other Charges 1,000 400 E5000 Expenditure Transfers 150,000 135,247 GRSCST GROSS EXPENDITURES 1,000 400 Page 36 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 263 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date TOTEXP TOTAL EXPENDITURES 151,000 135,648 R9400 USE OF MONEY & PROPERTY 20,000 4,280 R9600 CHARGES FOR SERVICES 50,000 31,260 TOTREV GROSS REVENUE 70,000 35,540 NETCOSTNET COUNTY COST (NCC)81,000 100,108 124300 0638 SO WAL CRK AREA OF BENEFT E2000 Services and Supplies 578 E3000 Other Charges 100 1 E5000 Expenditure Transfers 55,000 927 GRSCST GROSS EXPENDITURES 100 579 TOTEXP TOTAL EXPENDITURES 55,100 1,506 R9400 USE OF MONEY & PROPERTY 100 2 R9600 CHARGES FOR SERVICES 55,000 TOTREV GROSS REVENUE 55,100 2 NETCOSTNET COUNTY COST (NCC)0 1,504 126000 0641 ALAMO AREA OF BENEFIT E3000 Other Charges 200 2,064 E5000 Expenditure Transfers 198,862 (119,608) GRSCST GROSS EXPENDITURES 200 2,064 TOTEXP TOTAL EXPENDITURES 199,062 (117,544) R9400 USE OF MONEY & PROPERTY 10,000 1,161 R9600 CHARGES FOR SERVICES 130,000 46,206 TOTREV GROSS REVENUE 140,000 47,367 NETCOSTNET COUNTY COST (NCC)59,062 (164,911) 127000 0642 SOUTH CO AREA OF BENEFIT E3000 Other Charges 500 21 E5000 Expenditure Transfers 500,000 125,708 GRSCST GROSS EXPENDITURES 500 21 TOTEXP TOTAL EXPENDITURES 500,500 125,729 R9400 USE OF MONEY & PROPERTY 10,000 4,072 R9600 CHARGES FOR SERVICES 150,000 96,628 TOTREV GROSS REVENUE 160,000 100,700 NETCOSTNET COUNTY COST (NCC)340,500 25,029 128200 0645 EAST COUNTY AREA OF BENEF E3000 Other Charges 1,000 21 E5000 Expenditure Transfers 520,000 836,455 GRSCST GROSS EXPENDITURES 1,000 21 TOTEXP TOTAL EXPENDITURES 521,000 836,476 R9400 USE OF MONEY & PROPERTY 20,000 5,228 R9600 CHARGES FOR SERVICES 200,000 385,704 TOTREV GROSS REVENUE 220,000 390,932 NETCOSTNET COUNTY COST (NCC)301,000 445,544 112200 0648 DRAINAGE DEFICIENCY Page 37 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 264 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date E2000 Services and Supplies 2,240,054 GRSCST GROSS EXPENDITURES 2,240,054 TOTEXP TOTAL EXPENDITURES 2,240,054 R9200 LICENSE/PERMIT/FRANCHISES 2,635 TOTREV GROSS REVENUE 2,635 NETCOSTNET COUNTY COST (NCC)2,240,054 (2,635) 112300 0649 PUBLIC WORKS E3000 Other Charges 452,300 14,186 E5000 Expenditure Transfers 6,139,386 GRSCST GROSS EXPENDITURES 452,300 14,186 TOTEXP TOTAL EXPENDITURES 6,591,686 14,186 R9400 USE OF MONEY & PROPERTY 165,000 2,141 R9600 CHARGES FOR SERVICES 4,661,860 624,428 TOTREV GROSS REVENUE 4,826,860 626,569 NETCOSTNET COUNTY COST (NCC)1,764,826 (612,383) 100300 0650 PUBLIC WORKS E1000 Salaries and Benefits 35,615,983 15,033,492 E2000 Services and Supplies 9,773,906 4,483,179 E3000 Other Charges 6,450 136 E4000 Fixed Assets 45,000 E5000 Expenditure Transfers (4,916,615) (2,043,092) GRSCST GROSS EXPENDITURES 45,441,339 19,516,807 TOTEXP TOTAL EXPENDITURES 40,524,724 17,473,715 R9200 LICENSE/PERMIT/FRANCHISES 10,000 R9400 USE OF MONEY & PROPERTY 5,000 3,000 R9500 INTERGOVERNMENTAL REVENUE 401,780 0 R9600 CHARGES FOR SERVICES 752,500 258,127 R9800 MISCELLANEOUS REVENUE 37,496,470 16,687,687 TOTREV GROSS REVENUE 38,665,750 16,948,814 NETCOSTNET COUNTY COST (NCC)1,858,974 524,901 110300 0651 PUB WKS-LAND DEVELOPMENT E2000 Services and Supplies 215,805 53,108 E3000 Other Charges 40,000 13,301 E5000 Expenditure Transfers 2,300,000 1,366,407 GRSCST GROSS EXPENDITURES 255,805 66,409 TOTEXP TOTAL EXPENDITURES 2,555,805 1,432,815 R9200 LICENSE/PERMIT/FRANCHISES 600,000 181,447 R9400 USE OF MONEY & PROPERTY 1,000 38 R9600 CHARGES FOR SERVICES 652,000 576,171 R9800 MISCELLANEOUS REVENUE 1,257,000 137,625 TOTREV GROSS REVENUE 2,510,000 895,280 NETCOSTNET COUNTY COST (NCC)45,805 537,535 129000 0653 BETHEL ISLAND AREA OF BENEFT E3000 Other Charges 500 Page 38 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 265 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date E5000 Expenditure Transfers 30,000 6,748 GRSCST GROSS EXPENDITURES 500 TOTEXP TOTAL EXPENDITURES 30,500 6,748 R9400 USE OF MONEY & PROPERTY 1,000 R9600 CHARGES FOR SERVICES 1,000 TOTREV GROSS REVENUE 2,000 NETCOSTNET COUNTY COST (NCC)28,500 6,748 116000 0660 BAILEY RD MNTC SURCHARGE E2000 Services and Supplies 1,553,892 E3000 Other Charges 172,800 142,849 E5000 Expenditure Transfers 367,200 GRSCST GROSS EXPENDITURES 1,726,692 142,849 TOTEXP TOTAL EXPENDITURES 2,093,892 142,849 R9200 LICENSE/PERMIT/FRANCHISES 540,000 260,921 TOTREV GROSS REVENUE 540,000 260,921 NETCOSTNET COUNTY COST (NCC)1,553,892 (118,072) 100300 0661 ROAD CONSTRUCTION E2000 Services and Supplies 11,723,000 378,559 E3000 Other Charges 104,000 11,575 E5000 Expenditure Transfers 3,000 GRSCST GROSS EXPENDITURES 11,827,000 390,134 TOTEXP TOTAL EXPENDITURES 11,830,000 390,134 R9500 INTERGOVERNMENTAL REVENUE 11,180,000 644,236 R9600 CHARGES FOR SERVICES 370,000 25,688 R9800 MISCELLANEOUS REVENUE 280,000 TOTREV GROSS REVENUE 11,830,000 669,924 NETCOSTNET COUNTY COST (NCC)0 (279,790) 110800 0662 ROAD CONSTRUCTION-RD FUND E2000 Services and Supplies 31,515,618 12,512,458 E3000 Other Charges 428,500 104,983 E5000 Expenditure Transfers 6,000,000 2,567,889 GRSCST GROSS EXPENDITURES 31,944,118 12,617,442 TOTEXP TOTAL EXPENDITURES 37,944,118 15,185,330 R9400 USE OF MONEY & PROPERTY 30,650 R9500 INTERGOVERNMENTAL REVENUE 13,080,175 2,533,485 R9600 CHARGES FOR SERVICES 2,500,000 257,205 R9800 MISCELLANEOUS REVENUE 6,814,377 1,084,582 TOTREV GROSS REVENUE 22,394,552 3,905,922 NETCOSTNET COUNTY COST (NCC)15,549,566 11,279,408 100300 0671 ROAD MAINTENANCE-GEN FUND E2000 Services and Supplies 744 GRSCST GROSS EXPENDITURES 744 TOTEXP TOTAL EXPENDITURES 744 NETCOSTNET COUNTY COST (NCC)0 744 Page 39 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 266 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date 110800 0672 ROAD MAINTENANCE-RD FUND E2000 Services and Supplies 3,247,180 4,744,193 E3000 Other Charges 923,617 491,843 E4000 Fixed Assets 565,000 90,956 E5000 Expenditure Transfers 12,010,475 6,147,989 GRSCST GROSS EXPENDITURES 4,735,797 5,326,992 TOTEXP TOTAL EXPENDITURES 16,746,272 11,474,981 R9500 INTERGOVERNMENTAL REVENUE 50,000 43,564 R9600 CHARGES FOR SERVICES 400,000 551,957 R9800 MISCELLANEOUS REVENUE 1,568,278 739,178 TOTREV GROSS REVENUE 2,018,278 1,334,698 NETCOSTNET COUNTY COST (NCC)14,727,994 10,140,283 110800 0674 MISCEL PROPERTY-ROAD FUND E2000 Services and Supplies 100 E3000 Other Charges 5,000 3,068 E5000 Expenditure Transfers 7,500 2,881 GRSCST GROSS EXPENDITURES 5,000 3,168 TOTEXP TOTAL EXPENDITURES 12,500 6,049 R9400 USE OF MONEY & PROPERTY 5,500 5,100 TOTREV GROSS REVENUE 5,500 5,100 NETCOSTNET COUNTY COST (NCC)7,000 949 110800 0676 GEN ROAD PLAN/ADM-RD FUND E2000 Services and Supplies 2,024,000 (247,875) E3000 Other Charges 1,005,000 1,174,777 E5000 Expenditure Transfers 4,000,000 2,029,694 GRSCST GROSS EXPENDITURES 3,029,000 926,903 TOTEXP TOTAL EXPENDITURES 7,029,000 2,956,596 R9400 USE OF MONEY & PROPERTY 5,000 11,935 R9500 INTERGOVERNMENTAL REVENUE 2,000,000 931 R9600 CHARGES FOR SERVICES 100,000 91,176 R9800 MISCELLANEOUS REVENUE 505,627 138,719 TOTREV GROSS REVENUE 2,610,627 242,761 NETCOSTNET COUNTY COST (NCC)4,418,373 2,713,835 138800 0678 SPRW FUND E2000 Services and Supplies 4,034,841 194,823 E3000 Other Charges 77,200 35,108 E4000 Fixed Assets 346,575 16,951 E5000 Expenditure Transfers 291,435 115,666 GRSCST GROSS EXPENDITURES 4,458,616 246,882 TOTEXP TOTAL EXPENDITURES 4,750,051 362,548 R9400 USE OF MONEY & PROPERTY 402,500 53,165 R9600 CHARGES FOR SERVICES 40,000 R9800 MISCELLANEOUS REVENUE 418,575 20,471 TOTREV GROSS REVENUE 861,075 73,636 Page 40 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 267 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date NETCOSTNET COUNTY COST (NCC)3,888,976 288,912 139000 0680 RD DVLPMNT DISCOVERY BAY E3000 Other Charges 300 1 E5000 Expenditure Transfers 250,200 36,032 GRSCST GROSS EXPENDITURES 300 1 TOTEXP TOTAL EXPENDITURES 250,500 36,033 R9400 USE OF MONEY & PROPERTY 500 81 R9600 CHARGES FOR SERVICES 250,000 207,600 TOTREV GROSS REVENUE 250,500 207,681 NETCOSTNET COUNTY COST (NCC)0 (171,648) 139200 0682 ROAD IMPRVMNT FEE E2000 Services and Supplies 100,000 E3000 Other Charges 100,500 21 E5000 Expenditure Transfers 5,141,500 3,275 GRSCST GROSS EXPENDITURES 200,500 21 TOTEXP TOTAL EXPENDITURES 5,342,000 3,296 R9400 USE OF MONEY & PROPERTY 100,000 27,477 R9500 INTERGOVERNMENTAL REVENUE 300,000 100,000 R9600 CHARGES FOR SERVICES 900,000 120,541 R9800 MISCELLANEOUS REVENUE 100,000 TOTREV GROSS REVENUE 1,400,000 248,018 NETCOSTNET COUNTY COST (NCC)3,942,000 (244,722) 139400 0684 RD DEVLPMNT RICH/EL SOBRT E3000 Other Charges 500 1 E5000 Expenditure Transfers 15,000 12,258 GRSCST GROSS EXPENDITURES 500 1 TOTEXP TOTAL EXPENDITURES 15,500 12,259 R9400 USE OF MONEY & PROPERTY 500 80 R9600 CHARGES FOR SERVICES 10,000 TOTREV GROSS REVENUE 10,500 80 NETCOSTNET COUNTY COST (NCC)5,000 12,179 139500 0685 RD DEVLPMT BAY POINT AREA E3000 Other Charges 400 21 E5000 Expenditure Transfers 33,600 6,945 GRSCST GROSS EXPENDITURES 400 21 TOTEXP TOTAL EXPENDITURES 34,000 6,966 R9400 USE OF MONEY & PROPERTY 4,000 1,188 R9600 CHARGES FOR SERVICES 30,000 30,186 TOTREV GROSS REVENUE 34,000 31,374 NETCOSTNET COUNTY COST (NCC)0 (24,408) 139900 0687 RD DEVLPMNT PACHECO AREA E3000 Other Charges 400 20 E5000 Expenditure Transfers 85,000 6,933 Page 41 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 268 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date GRSCST GROSS EXPENDITURES 400 20 TOTEXP TOTAL EXPENDITURES 85,400 6,953 R9400 USE OF MONEY & PROPERTY 2,000 579 R9600 CHARGES FOR SERVICES 5,000 TOTREV GROSS REVENUE 7,000 579 NETCOSTNET COUNTY COST (NCC)78,400 6,374 111400 0697 NAVY TRANS MITIGATION E2000 Services and Supplies 5,286,118 E3000 Other Charges 100,000 20 E5000 Expenditure Transfers 356,716 GRSCST GROSS EXPENDITURES 5,386,118 20 TOTEXP TOTAL EXPENDITURES 5,742,834 20 R9400 USE OF MONEY & PROPERTY 30,000 7,552 R9800 MISCELLANEOUS REVENUE (35) TOTREV GROSS REVENUE 30,000 7,517 NETCOSTNET COUNTY COST (NCC)5,712,834 (7,497) 111500 0699 TOSCO/SOLANO TRANS MTGTN E2000 Services and Supplies 5,000 E3000 Other Charges 1,000 21 E5000 Expenditure Transfers 10,000 GRSCST GROSS EXPENDITURES 6,000 21 TOTEXP TOTAL EXPENDITURES 16,000 21 R9400 USE OF MONEY & PROPERTY 16,000 6,766 TOTREV GROSS REVENUE 16,000 6,766 NETCOSTNET COUNTY COST (NCC)0 (6,745) 140100 0841 AIRPORT OPERATIONS E1000 Salaries and Benefits 2,193,690 944,961 E2000 Services and Supplies 1,087,248 543,902 E3000 Other Charges 280,931 152,326 E5000 Expenditure Transfers 199,800 86,979 GRSCST GROSS EXPENDITURES 3,561,869 1,641,190 TOTEXP TOTAL EXPENDITURES 3,761,669 1,728,169 R8980 FUND BALANCE 1,000,000 R9400 USE OF MONEY & PROPERTY 3,683,719 2,265,248 R9600 CHARGES FOR SERVICES 11,999 R9800 MISCELLANEOUS REVENUE 257,950 213,060 TOTREV GROSS REVENUE 4,941,669 2,490,307 NETCOSTNET COUNTY COST (NCC)(1,180,000) (762,138) 140100 0843 AIRPORT FIXED ASSETS E2000 Services and Supplies 0 E3000 Other Charges 0 E4000 Fixed Assets 1,180,000 2,088,759 E5000 Expenditure Transfers 0 GRSCST GROSS EXPENDITURES 1,180,000 2,088,759 Page 42 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 269 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date TOTEXP TOTAL EXPENDITURES 1,180,000 2,088,759 R9500 INTERGOVERNMENTAL REVENUE 90,125 TOTREV GROSS REVENUE 90,125 NETCOSTNET COUNTY COST (NCC)1,180,000 1,998,634 140100 0844 MARIPOSA PROJ COMM BNFT E3000 Other Charges 4,817 GRSCST GROSS EXPENDITURES 4,817 TOTEXP TOTAL EXPENDITURES 4,817 R9400 USE OF MONEY & PROPERTY 848 TOTREV GROSS REVENUE 848 NETCOSTNET COUNTY COST (NCC)0 3,969 120600 0008 REVENUE CO LIBRARY TAXES R9000 TAXES CURRENT PROPERTY 23,969,005 23,584,467 R9100 TAXES OTHER THAN CUR PROP (225,413) (94,410) R9500 INTERGOVERNMENTAL REVENUE 700,915 393,151 TOTREV GROSS REVENUE 24,444,507 23,883,207 NETCOSTNET COUNTY COST (NCC)(24,444,507) (23,883,207) 120600 0113 PLANT ACQUIS-LIBRARY FUND E4000 Fixed Assets 676,106 0 GRSCST GROSS EXPENDITURES 676,106 0 TOTEXP TOTAL EXPENDITURES 676,106 0 NETCOSTNET COUNTY COST (NCC)676,106 0 120600 0620 LIBRARY-ADMIN & SUPPORT SVCS E1000 Salaries and Benefits 7,994,272 3,326,411 E2000 Services and Supplies 4,718,853 1,127,260 E3000 Other Charges 1,007,957 342,873 E4000 Fixed Assets 482,240 85,667 E5000 Expenditure Transfers 68,944 18,458 GRSCST GROSS EXPENDITURES 14,203,322 4,882,211 TOTEXP TOTAL EXPENDITURES 14,272,266 4,900,669 R9400 USE OF MONEY & PROPERTY 105,452 52,176 R9500 INTERGOVERNMENTAL REVENUE 61,000 215,137 R9600 CHARGES FOR SERVICES 257,849 90,887 R9800 MISCELLANEOUS REVENUE 25,582 32,692 TOTREV GROSS REVENUE 449,883 390,892 NETCOSTNET COUNTY COST (NCC)13,822,383 4,509,777 120600 0621 LIBRARY-COMMUNITY SERVICES E1000 Salaries and Benefits 13,218,920 5,762,576 E2000 Services and Supplies 3,162,599 661,038 E3000 Other Charges 1,165,979 469,495 E4000 Fixed Assets 100,000 GRSCST GROSS EXPENDITURES 17,647,498 6,893,109 TOTEXP TOTAL EXPENDITURES 17,647,498 6,893,109 Page 43 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 270 Attachment B Fund Current Year Adjusted Budget Total Year-to-Date R9400 USE OF MONEY & PROPERTY 560 R9500 INTERGOVERNMENTAL REVENUE 2,263,888 412,492 R9600 CHARGES FOR SERVICES 465,033 228,221 R9800 MISCELLANEOUS REVENUE 255,653 321,909 TOTREV GROSS REVENUE 2,984,574 963,182 NETCOSTNET COUNTY COST (NCC)14,662,924 5,929,927 120700 0622 CASEY LIBRARY GIFT E3000 Other Charges 252,020 61 GRSCST GROSS EXPENDITURES 252,020 61 TOTEXP TOTAL EXPENDITURES 252,020 61 R9400 USE OF MONEY & PROPERTY 500 478 TOTREV GROSS REVENUE 500 478 NETCOSTNET COUNTY COST (NCC)251,520 (417) 100300 0579 VETERANS SERVICE OFFICE E1000 Salaries and Benefits 829,958 356,748 E2000 Services and Supplies 197,496 74,574 E5000 Expenditure Transfers 6,887 3,305 GRSCST GROSS EXPENDITURES 1,027,454 431,323 TOTEXP TOTAL EXPENDITURES 1,034,341 434,628 R9500 INTERGOVERNMENTAL REVENUE 126,700 59,938 R9600 CHARGES FOR SERVICES 75,000 R9800 MISCELLANEOUS REVENUE 18,750 TOTREV GROSS REVENUE 201,700 78,688 NETCOSTNET COUNTY COST (NCC)832,641 355,940 100300 0990 CONTINGNCY APPROP-GENERAL E6000 Provisions for Contingencies 6,828,230 GRSCST GROSS EXPENDITURES 6,828,230 TOTEXP TOTAL EXPENDITURES 6,828,230 NETCOSTNET COUNTY COST (NCC)6,828,230 0 Page 44 of 44March 1, 2016 Contra Costa County Board of Supervisors Minutes 271 List of Funds Attachment C 100300 GENERAL FUND 115300 CNTY LOCAL REV FUND 2011 105600 COUNTY LAW ENFRCMT-CAP PROJ 115500 IHSS PUBLIC AUTHORITY 105900 ELLINWOOD CAP-PROJ 115600 DNA IDENTIFICATION FUND 110000 RECORDER MODERNIZATION 115700 COMM CORR PRFMC INCNTV FD 110100 COURT / CLERK AUTOMATION 115800 NO RICH WST&RCVY MTGN FND 110200 FISH AND GAME 115900 L/M HSG ASSET FD-LMIHAF 110300 LAND DEVELOPMENT FUND 116000 BAILEY RD MNTC SURCHARGE 110400 CRIMINALISTICS LABORATORY 116100 HOME INVSTMT PRNTNRSHP ACT 110500 SURVEY MONUMENT PRESERVTN 120600 COUNTY LIBRARY 110600 CRIM JUSTICE FACILITY CONSTR 120700 CASEY LIBRARY GIFT 110700 COURTHOUSE CONSTRUCTION 123100 HERCUL/RODEO CROCK A OF B 110800 ROAD 123200 WEST COUNTY AREA OF BENEF 110900 TRANSPRTATN IMPV MEASURE C 123400 NORTH RICHMOND AOB 111000 SANS CRAINTE DRAINAGE 124000 MARTINEZ AREA OF BENEFIT 111100 PRIVATE ACTIVITY BOND 124100 BRIONES AREA OF BENEFIT 111300 AFFORDABLE HOUSING SPEC REV 124200 CENTRAL CO AREA/BENEFIT 111400 NAVY TRANS MITIGATION 124300 SO WAL CRK AREA OF BENEFT 111500 TOSCO/SOLANO TRNS MITIGATION 126000 ALAMO AREA OF BENEFIT 111600 CHILD DEVELOPMENT FUND 127000 SOUTH CO AREA OF BENEFIT 111800 HUD NSP 128000 PITTS/ANTIOCH AREA/BENEFT 111900 USED OIL RECYCLING GRANT 128100 MARSH CRK AREA OF BENEFIT 112000 CONSERVATION & DEVELOPMENT 128200 EAST COUNTY AREA OF BENEF 112100 CDD/PWD JOINT REVIEW FEE 129000 BETHEL ISL AREA OF BENEFT 112200 DRAINAGE DEFICIENCY 132800 COUNTY CHILDRENS 112300 PUBLIC WORKS 133200 ANIMAL BENEFIT 112400 D A CONSUMER PROTECTION 133400 CO-WIDE GANG AND DRUG 112600 DISPUTE RESOLUTION PROG 133700 LIVABLE COMMUNITIES FUND 112500 DOMESTIC VIOLENCE VICTIM ASST 134000 AVA SERVICE AUTHORITY 112700 ZERO TOLRNCE-DOM VIOLENCE 134700 CDBG SM BUS&MICROENT LOAN 112900 D A REVENUE NARCOTICS 134800 CDB 1ST-TIME HMEBYR LOAN 113000 D A ENVIRONMENT/OSHA 134900 ARRA HUD BLDG INSP NPP 113100 DA FORFEITRE-FED-DOJ 135000 RETIREMENT UAAL BOND FUND 113200 PH BART GREENSPACE MTCE 135200 RET LITGTN STLMNT DBT SVC 113300 R/ESTATE FRAUD PROSECUTE 135400 FAMILY LAW CTR-DEBT SVC 113400 CCC DEPT CHILD SPPRT SVCS 136000 CENTRAL IDENTIFY BUREAU 113500 EMERGENCY MED SVCS FUND 138800 SPRW FUND 113600 PROP 36-SUB ABUSE CP ACT 139000 RD DVLPMNT DISCOVERY BAY 113700 AB75 TOBACCO TAX FUND 139200 ROAD IMPRVMNT FEE 113900 TRAFFIC SAFETY FUND 139400 RD DEVLPMNT RICH/EL SOBRT 114000 PUB PROTECT-SPEC REV FUND 139500 ROAD DEVELOPMENT BAY POINT 114100 SHERIFF NARC FORFEIT-ST/LOCAL 139900 RD DEVLPMNT PACHECO AREA 114200 SHERIFF FORFEIT-FED-DOJ 140100 AIRPORT ENTERPRISE 114300 SUP LAW ENFORCEMENT SVCS 142000 SHERIFF LAW ENF TRNG CNTR 114500 SHERIFF FORFEIT-FED TREASURY 142500 CHILDCARE ENTERPRISE 114600 PROP 63 MH SVCS ACCT 145000 HOSPITAL ENTERPRISE 114700 PRISONERS WELFARE FUND 146000 HMO ENTERPRISE 114800 COMM COLL CHILD DEV-FUND 146100 HMO ENTERPRISE-COMM PLAN 114900 PROBATION OFFICERS SPECIAL FUND 146200 MAJOR RISK MED INSUR ENT 115000 AUTOMATED SYS DVLPMNT 150100 FLEET ISF 115100 PROPERTY TAX ADMIN Page 1 of 1 March 1, 2016 Contra Costa County Board of Supervisors Minutes 272 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with AECOM, in an amount not to exceed $250,000, for on-call civil engineering consulting services for the period of March 1, 2016 through March 1, 2019, Countywide. FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by developer fees, local, state and federal funds for road, flood control, and airport projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require civil engineering services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of four firms to provide civil engineering services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call Consulting Services Agreement will be in effect for thirty six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 1 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Consulting Services Agreement with AECOM, Countywide. March 1, 2016 Contra Costa County Board of Supervisors Minutes 273 CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring civil engineering services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring civil engineering expertise. March 1, 2016 Contra Costa County Board of Supervisors Minutes 274 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with Biggs Cardosa Associates, Inc., in an amount not to exceed $250,000, for on-call structural engineering consulting services for the period of March 1, 2016 through March 1, 2019, Countywide. FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by developer fees, local, state and federal funds for road, flood control, and airport projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require structural engineering services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of five firms to provide structural engineering services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call Consulting Services Agreement will be in effect for thirty six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 10 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Consulting Services Agreement with Biggs Cardosa Associates, Inc., Countywide. March 1, 2016 Contra Costa County Board of Supervisors Minutes 275 CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring structural engineering services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring structural engineering expertise. March 1, 2016 Contra Costa County Board of Supervisors Minutes 276 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with BSK Associates, in an amount not to exceed $250,000, for on-call geotechnical engineering consulting services for the period of March 1, 2016 through March 1, 2019, Countywide. FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by developer fees, local, state and federal funds for road, flood control, and airport projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require geotechnical engineering services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of five firms to provide geotechnical engineering services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call Consulting Services Agreement will be in effect for thirty six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 5 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Consulting Services Agreement with BSK Associates, Countywide. March 1, 2016 Contra Costa County Board of Supervisors Minutes 277 CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring geotechnical engineering services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring geotechnical engineering expertise. March 1, 2016 Contra Costa County Board of Supervisors Minutes 278 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with Cal Engineering & Geology, Inc., in an amount not to exceed $250,000, for on-call geotechnical engineering consulting services for the period of March 1, 2016 through March 1, 2019, Countywide. FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by developer fees, local, state and federal funds for road, flood control, and airport projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require geotechnical engineering services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of five firms to provide geotechnical engineering services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call Consulting Services Agreement will be in effect for thirty six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 6 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Consulting Services Agreement with Cal Engineering & Geology, Inc., Countywide. March 1, 2016 Contra Costa County Board of Supervisors Minutes 279 CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring geotechnical engineering services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring geotechnical engineering expertise. March 1, 2016 Contra Costa County Board of Supervisors Minutes 280 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with CH2M HILL Engineering Services, Inc., in an amount not to exceed $250,000, for on-call structural engineering consulting services for the period of March 1, 2016 through March 1, 2019, Countywide. FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by developer fees, local, state and federal funds for road, flood control, and airport projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require structural engineering services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of five firms to provide structural engineering services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call Consulting Services Agreement will be in effect for thirty six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 11 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Consulting Services Agreement with CH2M HILL Engineering Services, Inc., Countywide March 1, 2016 Contra Costa County Board of Supervisors Minutes 281 CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring structural engineering services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring structural engineering expertise. March 1, 2016 Contra Costa County Board of Supervisors Minutes 282 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with Drake Haglan & Associates, Inc., in an amount not to exceed $250,000, for on-call structural engineering consulting services for the period of March 1, 2016 through March 1, 2019, Countywide. FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by developer fees, local, state and federal funds for road, flood control, and airport projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require structural engineering services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of five firms to provide structural engineering services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call Consulting Services Agreement will be in effect for thirty six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 12 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Consulting Services Agreement with Drake Haglan & Associates, Inc., Countywide. March 1, 2016 Contra Costa County Board of Supervisors Minutes 283 CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring structural engineering services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring structural engineering expertise. March 1, 2016 Contra Costa County Board of Supervisors Minutes 284 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with Drake Haglan & Associates, Inc., in an amount not to exceed $250,000, for on-call civil engineering consulting services for the period of March 1, 2016 through March 1, 2019, Countywide. FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by developer fees, local, state and federal funds for road, flood control, and airport projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require civil engineering services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of four firms to provide civil engineering services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call Consulting Services Agreement will be in effect for thirty six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 2 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Consulting Services Agreement with Drake Haglan & Associates, Inc., Countywide. March 1, 2016 Contra Costa County Board of Supervisors Minutes 285 CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring civil engineering services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring civil engineering expertise. March 1, 2016 Contra Costa County Board of Supervisors Minutes 286 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with ENGEO Incorporated, in an amount not to exceed $250,000, for on-call geotechnical engineering consulting services for the period of March 1, 2016 through March 1, 2019, Countywide. FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by developer fees, local, state and federal funds for road, flood control, and airport projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require geotechnical engineering services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of five firms to provide geotechnical engineering services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call Consulting Services Agreement will be in effect for thirty six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 7 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Consulting Services Agreement with ENGEO Incorporated, Countywide. March 1, 2016 Contra Costa County Board of Supervisors Minutes 287 CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring geotechnical engineering services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring geotechnical engineering expertise. March 1, 2016 Contra Costa County Board of Supervisors Minutes 288 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with Geocon Consultants, Inc., in an amount not to exceed $250,000, for on-call geotechnical engineering consulting services for the period of March 1, 2016 through March 1, 2019, Countywide. FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by developer fees, local, state and federal funds for road, flood control, and airport projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require geotechnical engineering services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of five firms to provide geotechnical engineering services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call Consulting Services Agreement will be in effect for thirty six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 8 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Consulting Services Agreement with Geocon Consultants, Inc., Countywide. March 1, 2016 Contra Costa County Board of Supervisors Minutes 289 CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring geotechnical engineering services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring geotechnical engineering expertise. March 1, 2016 Contra Costa County Board of Supervisors Minutes 290 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with Hultgren-Tillis Engineers, in an amount not to exceed $250,000, for on-call geotechnical engineering consulting services for the period of March 1, 2016 through March 1, 2019, Countywide. FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by developer fees, local, state and federal funds for road, flood control, and airport projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require geotechnical engineering services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of five firms to provide geotechnical engineering services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call Consulting Services Agreement will be in effect for thirty six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 9 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Consulting Services Agreement with Hultgren-Tillis Engineers, Countywide. March 1, 2016 Contra Costa County Board of Supervisors Minutes 291 CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring geotechnical engineering services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring geotechnical engineering expertise. March 1, 2016 Contra Costa County Board of Supervisors Minutes 292 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with Mark Thomas & Associates, Inc., in an amount not to exceed $250,000, for on-call civil engineering consulting services for the period of March 1, 2016 through March 1, 2019, Countywide. FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by developer fees, local, state and federal funds for road, flood control, and airport projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require civil engineering services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of four firms to provide civil engineering services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call Consulting Services Agreement will be in effect for thirty six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 3 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Consulting Services Agreement with Mark Thomas & Associates, Inc., Countywide. March 1, 2016 Contra Costa County Board of Supervisors Minutes 293 CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring civil engineering services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring civil engineering expertise. March 1, 2016 Contra Costa County Board of Supervisors Minutes 294 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with Mark Thomas & Company, Inc., in an amount not to exceed $250,000, for on-call structural engineering consulting services for the period of March 1, 2016 through March 1, 2019, Countywide. FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by developer fees, local, state and federal funds for road, flood control, and airport projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require structural engineering services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of five firms to provide structural engineering services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call Consulting Services Agreement will be in effect for thirty six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 13 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Consulting Services Agreement with Mark Thomas & Company, Inc., Countywide. March 1, 2016 Contra Costa County Board of Supervisors Minutes 295 CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring structural engineering services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring structural engineering expertise. March 1, 2016 Contra Costa County Board of Supervisors Minutes 296 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with Quincy Engineering, Inc., in an amount not to exceed $250,000, for on-call structural engineering consulting services for the period of March 1, 2016 through March 1, 2019, Countywide. FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by developer fees, local, state and federal funds for road, flood control, and airport projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require structural engineering services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of five firms to provide structural engineering services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call Consulting Services Agreement will be in effect for thirty six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 14 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Consulting Services Agreement with Quincy Engineering, Inc., Countywide. March 1, 2016 Contra Costa County Board of Supervisors Minutes 297 CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring structural engineering services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring structural engineering expertise. March 1, 2016 Contra Costa County Board of Supervisors Minutes 298 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement with Wood Rodgers, in an amount not to exceed $250,000, for on-call civil engineering consulting services for the period of March 1, 2016 through March 1, 2019, Countywide. FISCAL IMPACT: Work performed under this on-call Consulting Services Agreement is funded by developer fees, local, state and federal funds for road, flood control, and airport projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require civil engineering services for road, flood control, and airport projects. After a solicitation process, this firm was selected as one of four firms to provide civil engineering services on an “on-call” basis. The Consultant will augment Public Works staff on an as-needed basis. They will be used as an extension of Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call Consulting Services Agreement will be in effect for thirty six months. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 4 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Consulting Services Agreement with Wood Rodgers, Countywide. March 1, 2016 Contra Costa County Board of Supervisors Minutes 299 CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring civil engineering services. Executing this Consulting Services Agreement will facilitate the process of design and construction for various Public Works projects requiring civil engineering expertise. March 1, 2016 Contra Costa County Board of Supervisors Minutes 300 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Contract Amendment No. 1 with Hanna Engineering, Inc., d/b/a The Hanna Group (Hanna Engineering), effective August 3, 2015, to increase the payment limit by $25,000 to a new payment limit of $225,000 and to update payment provisions (Attachment 1 to Appendix B) with no change to original term, for construction management services for the Alhambra Valley Road Safety Improvements Project, Martinez area. (44% Federal Highway Safety Improvement Program, 38% Federal High Risk Rural Road Program, and 18% Local Road Funds) Project No. 0662-6R4101/Federal Project No. HRRRL/HSIPL-5928(098) FISCAL IMPACT: This project is funded by 44% Federal Highway Safety Improvement Program, 38% Federal High Risk Rural Road Program, and 18% Local Road Funds. BACKGROUND: On August 18, 2015, the Board of Supervisors approved a CSA with Hanna Engineering for the period of August 3, 2015 through June 30, 2016, for construction management services for the Alhambra Valley Road Safety Improvements Project. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 15 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Contract amendment with Hanna Engineering, Inc., d/b/a The Hanna Group, Martinez area. March 1, 2016 Contra Costa County Board of Supervisors Minutes 301 BACKGROUND: (CONT'D) Proposed Amendment No. 1 will amend payment limit of the CSA and update payment provisions so consultant can be compensated for providing construction management services. CONSEQUENCE OF NEGATIVE ACTION: The consultant would not be compensated for services needed to complete the project. March 1, 2016 Contra Costa County Board of Supervisors Minutes 302 RECOMMENDATION(S): ADOPT Traffic Resolution No. 2016/4436 to prohibit parking between 8:30 a.m. and 9:30 a.m., and 2:30 p.m. and 3:30 p.m. on school days, within the Alamo Crest subdivision, which includes Golden Grass Drive (Road No. 4735AH), Golden Grass Court (Road No. 4735AG), and Treetop Terrace Court (Road No. 4735AJ), as recommended by the Public Works Director, Alamo area. FISCAL IMPACT: No fiscal impact. BACKGROUND: In August 2015, Public Works staff was contacted by representatives of the Alamo Crest Homeowners Association regarding the possibility of having parking restricted within the neighborhood, due to students from nearby Monte Vista High School using Golden Grass Drive to park their cars on school days. The subsequent investigation conducted at that time revealed only 5-7 students would park their vehicles in the neighborhood on any given school day. It was also noted that other nearby residential areas already had parking restrictions in place regarding off campus school parking. After outreach to the School Administration indicating neighborhood concerns, Public APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Monish Sen 925-313-2187 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 16 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Prohibit parking in Alamo Crest, incl. Golden Grass Dr. (Rd 4735AH), Golden Grass Ct. (Rd 4735AG) and Treetop Terrace Ct. (Rd 4735AJ), Alamo March 1, 2016 Contra Costa County Board of Supervisors Minutes 303 BACKGROUND: (CONT'D) Works staff concluded that the neighborhood impact was minimal at that time and no parking restrictions were warranted. Since then, a follow up investigation was conducted and it was apparent that the amount of students parking in the neighborhood had increased fourfold, causing this neighborhood to bear a greater burden of supporting nearby school parking, for which it was not intended. It was again noted that nearby residential roadways had already had limitations on parking instituted on those roads on school days. With the findings of the new investigation and no apparently successful efforts to discourage student parking in neighboring communities by the Monte Vista School Administration, Public Works Traffic Engineering made the finding that limitations on parking on school days could be supported. With this finding from Public Works staff, the Alamo Crest Homeowners Association has hired an engineering consultant and agreed to fully fund the purchase of and installation of the signage necessary to support this resolution. The signage plan prepared by the Consultant has been reviewed as adequate by the Traffic Engineer. CONSEQUENCE OF NEGATIVE ACTION: Nearby School related overflow parking will continue to occur on Alamo Crest roadways. AGENDA ATTACHMENTS Alamo Crest Golden Court Reso MINUTES ATTACHMENTS Signed: Traffic Resolution 2016/4436 March 1, 2016 Contra Costa County Board of Supervisors Minutes 304 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Traffic Resolution on March 1, 2016 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RESOLUTION NO. 2016/4436 Supervisorial District II TRAFFIC RESOLUTION NO. 2016/4436 SUBJECT: Prohibit parking from 8:30 a.m. to 9:30 a.m. and from 2:30 p.m. to 3:30 p.m. on school days in Alamo Crest subdivision, Alamo area. The Contra Costa County Board of Supervisors RESOLVES that: Based on the recommendations by the County Public Works Department’s Transportation Engineering Division and pursuant to County Ordinance Code Sections 46-2.002 – 46-2.012, the following traffic regulation is established: Pursuant to Section 22507 of the California Vehicle Code parking is hereby declared to be prohibited between the hours of 7:30 a.m. to 8:30 a.m. and between the hours of 2:30 p.m. to 3:30 p.m., on school days only, along the entire length of Golden Grass Drive (Road No. 4735AH), and Golden Grass Court (Road No. 4735AG), and Treetop Terrace Court (Road No. 4735AJ), Alamo area. MS:mbt Orig. Dept.: Public Works (Traffic) Contact: Monish Sen (925-313-2187) c: California Highway Patrol Sheriff’s Department I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: DAVID TWA, Clerk of the Board of Supervisors and County Administrator By , Deputy March 1, 2016 Contra Costa County Board of Supervisors Minutes 305 March 1, 2016Contra Costa County Board of Supervisors Minutes306 RECOMMENDATION(S): ADOPT Resolution No. 2016/98 accepting completion of warranty period for the Road Improvement Agreement and release of cash deposit for faithful performance, Road Agreement RA04-01172, for a project developed by Windemere BLC Land Company, LLC, as recommended by the Public Works Director, San Ramon (Dougherty Valley) area. (District III) FISCAL IMPACT: No fiscal impact to County funds. The funds to be released are developer fees that have been held on deposit. BACKGROUND: The road improvements have met the guarantee performance standards for the warranty period following completion and acceptance of the improvements. CONSEQUENCE OF NEGATIVE ACTION: The developer will not receive a refund of his cash deposit, the Road Improvement Agreement and performance/maintenance surety bond will not be exonerated, and the billing account will not be liquidated and closed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jocelyn LaRocque, 925-313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 17 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Accept completion of warranty period for the Road Improvement Agreement RA04-01172, San Ramon (Dougherty Valley) area. March 1, 2016 Contra Costa County Board of Supervisors Minutes 307 AGENDA ATTACHMENTS Resolution No. 2016/98 MINUTES ATTACHMENTS Signed: Resolution No. 2016/98 March 1, 2016 Contra Costa County Board of Supervisors Minutes 308 Recorded at the request of:CCC Board of Supervisors Return To:Public Works Dept., Engineering Services THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/01/2016 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorMary N. Piepho, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/98 Accepting completion of warranty period for the Road Improvement Agreement and release of cash deposit for faithful performance, for Road Improvement Agreement RA04-01172 (cross-reference Subdivision 05-08957), for a project developed by Windemere BLC Land Company, LLC, as recommended by the Public Works Director, San Ramon (Dougherty Valley) area. On March 18, 2008, this Board resolved that the road improvements in RA04-01172 were completed as provided in the Road Improvement Agreement with Windemere BLC Land Company, LLC (A), and now on the recommendation of the Public Works Director; The Board hereby FINDS that the road improvements have satisfactorily met the guaranteed performance standards for the period following completion and acceptance. NOW, THEREFORE, BE IT RESOLVED that the Public Works Director is AUTHORIZED to REFUND the $ 1,700.00 cash deposit (Auditor’s Deposit Permit No. DP484805 , dated June 14, 2007) plus interest to Windemere BLC Land Company, LLC in accordance with Government Code Section 53079, if appropriate, Ordinance Code Section 94-4.406, and the subdivision agreement. BE IT FURTHER RESOLVED that upon completion of the warranty and maintenance period, the San Ramon City Council shall accept the road improvements for maintenance and ownership in accordance with the Dougherty Valley Memorandum of Understanding. BE IT FURTHER RESOLVED that the warranty period has been completed and the Road Improvement Agreement and surety bond, Bond No. 08862574 Dated June 4, 2007, issued by Fidelity and Deposit Company of Maryland (B), are exonerated. Contact: Jocelyn LaRocque, 925-313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: March 1, 2016 Contra Costa County Board of Supervisors Minutes 309 March 1, 2016Contra Costa County Board of Supervisors Minutes310 RECOMMENDATION(S): ADOPT Resolution No. 2016/100 approving the Final Map and Subdivision Agreement for subdivision SD14-09376, for project being developed by MOMO Development, LLC, as recommended by the Public Works Director, Walnut Creek area. (District II) FISCAL IMPACT: No fiscal impact. BACKGROUND: The Public Works Department has reviewed the conditions of approval for subdivision SD14-09376 and has determined that all conditions of approval for the Final Map approval have been satisfied. CONSEQUENCE OF NEGATIVE ACTION: The Final Map and the Subdivision Agreement will not be approved, nor recorded. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jocelyn LaRocque, 925-313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 19 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Approve the Final Map & Subdivision Agreement for subdivision SD14-09376, a project being developed by MOMO Development, LLC, Walnut Creek area. March 1, 2016 Contra Costa County Board of Supervisors Minutes 311 AGENDA ATTACHMENTS Resolution No. 2016/100 MINUTES ATTACHMENTS Signed: Resolution No. 2016/100 March 1, 2016 Contra Costa County Board of Supervisors Minutes 312 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/100 IN THE MATTER OF approving the Final Map and Subdivision Agreement for subdivision SD14-09376, for project being developed by MOMO Development 2013, LLC, Walnut Creek area. (District II) WHEREAS The following documents were presented for Board approval this date: I. Map The Final Map of subdivision SD14-09376, property located in the Walnut Creek area, Supervisorial District II, said map having been certified by the proper officials. II. Subdivision Agreement A subdivision agreement with MOMO Development 2013, LLC, principal, whereby said principal agrees to complete all improvements as required in said subdivision agreement within two (2) years from the date of said agreement. Accompanying said subdivision agreement is security guaranteeing completion of said improvements as follows: A. Cash Bond Performance amount: $4,000 Auditor’s Deposit Permit No. 701464 Date: December 30, 2015 Submitted by: MOMO Development 2013, LLC B. Surety Bond Bond Company: Developers Surety and Indemnity Company Bond Number: 651220S Date: October 5, 2015 Performance Amount: $318,000 Labor & Materials Amount: $161,000 Principal: MOMO Development 2013, LLC III. Tax Letter Letter from the County Tax Collector stating that there are no unpaid County taxes heretofore levied on the property included in said map and that the 2015-2016 tax lien has been paid in full and the 2016-2017 tax lien, which became a lien on the first day of January 2016, is estimated to be $30,635.00, and the 2014-2015 and 2015-2016 Supplemental Tax is estimated to be $28,980.00 with security guaranteeing payment of said tax lien as follows: Tax Surety Auditor’s Deposit Permit: DP704221 Date: February 8, 2016 Amount: $59,615.00 Submitted by: MOMO Development 2013, LLC All deposit permits are on file with the Public Works Department. NOW, THEREFORE, BE IT RESOLVED: 1. That said subdivision, together with the provisions for its design and improvement, is DETERMINED to be consistent with the County's general and specific plans. 2. That said final map is APPROVED and this Board does hereby accept subject to installation and acceptance of improvements on behalf of the public any of the streets, paths, or easements shown thereon as dedicated to public use. 3. That said Subdivision Agreement is also APPROVED. 5 March 1, 2016 Contra Costa County Board of Supervisors Minutes 313 Contact: Jocelyn LaRocque, 925-313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: March 1, 2016 Contra Costa County Board of Supervisors Minutes 314 March 1, 2016Contra Costa County Board of Supervisors Minutes315 RECOMMENDATION(S): ADOPT Resolution No. 2016/99 approving the Parcel Map and Subdivision Agreement for minor subdivision MS13-00006, for project being developed by Kevin Degnan, as recommended by the Public Works Director, Alamo area. (District II) FISCAL IMPACT: No fiscal impact. BACKGROUND: The Public Works Department has reviewed the conditions of approval for minor subdivision MS13-0006 and has determined that all conditions of approval for the Parcel Map approval have been satisfied. CONSEQUENCE OF NEGATIVE ACTION: The Parcel Map and the Subdivision Agreement will not be approved, nor recorded. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jocelyn LaRocque, 925-313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 18 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Approve the Parcel Map & Subdivision Agreement for Minor Subdivision MS13-0006, a project being developed by Kevin Degnan, Alamo area. March 1, 2016 Contra Costa County Board of Supervisors Minutes 316 AGENDA ATTACHMENTS Resolution No. 2016/99 MINUTES ATTACHMENTS Signed: Resolution No. 2016/99 March 1, 2016 Contra Costa County Board of Supervisors Minutes 317 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/99 IN THE MATTER OF approving the Parcel Map and Subdivision Agreement for minor subdivision MS13-0006, for project being developed by Kevin Degnan, Alamo area. (District II) WHEREAS: The following documents were presented for Board approval this date: I. Map The Parcel Map of minor subdivision MS13-0006, property located in the Alamo area, Supervisorial District II, said map having been certified by the proper officials. II. Subdivision Agreement A subdivision agreement with Kevin Degnan, principal, whereby said principal agrees to complete all improvements as required in said subdivision agreement within two (2) years from the date of said agreement. Accompanying said subdivision agreement is security guaranteeing completion of said improvements as follows: A. Cash Bond Performance amount: $1,000 Auditor’s Deposit Permit No. 703316 Date: 1/28/16 Submitted by: Jeff Dudum B. Surety Bond Surety Bond Bond Company: Indemnity Company of California Bond Number: 651323S Date: August 8, 2015 Performance Amount: $9,000 Labor & Materials Amount: $5,000 Principal: Kevin Degnan III. Tax Letter Letter from the County Tax Collector stating that there are no unpaid County taxes heretofore levied on the property included in said map and that the 2015-2016 tax lien has been paid in full and the 2016-2017 tax lien, which became a lien on the first day of January 2016, is estimated to be $13,485.00, with security guaranteeing payment of said tax lien as follows: Tax Surety Financial Institution: Indemnity Company of California Bond Number: 651345S Date: January 8, 2016 Amount: $13,845.00 Submitted by: Kevin Degnan and Jeff Dudum All deposit permits are on file with the Public Works Department. NOW, THEREFORE, BE IT RESOLVED: 1. That said minor subdivision, together with the provisions for its design and improvement, is DETERMINED to be consistent with the County's general and specific plans. 2. That said Subdivision Agreement is also APPROVED. Contact: Jocelyn LaRocque, 925-313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: 5 March 1, 2016 Contra Costa County Board of Supervisors Minutes 318 March 1, 2016 Contra Costa County Board of Supervisors Minutes 319 March 1, 2016Contra Costa County Board of Supervisors Minutes320 RECOMMENDATION(S): The Board of Supervisors, as the Governing Board of the Contra Costa County Flood Control and Water Conservation District (District): APPROVE and ACCEPT two Grant of Easements from the East Bay Regional Park District (Park) for ingress and egress purposes over Park’s property. APPROVE related actions under the California Environmental Quality Act; and DETERMINE that the activity is not subject to the California Environmental Quality Act (CEQA), pursuant to Article 5, Section 15061(b)(3) of the CEQA Guidelines; DIRECT the Director of Conservation and Development to file a Notice of Exemption with the County Clerk; AUTHORIZE the Chief Engineer to arrange for payment of a $25 fee to the Department of Conservation and Development for processing, and a $50 fee to the County Clerk-Recorder for filing the Notice of Exemption. DIRECT the Real Estate Division to have the above referenced Grant of Easements recorded in the office of the County Recorder. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jewel Lopez, 925-313-2191 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 21 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:APPROVE and ACCEPT two Grant of Easements from East Bay Regional Park District and APPROVE related actions under CEQA. March 1, 2016 Contra Costa County Board of Supervisors Minutes 321 FISCAL IMPACT: The activity is funded by the Flood Control Permit Number 608-14, East Bay Regional Park District. BACKGROUND: The District issued a permit to the Park to do work within the District’s easement as part of the Park’s Breuner Marsh Restoration and Public Access Improvement Project (Project). As part of the Project, the District’s access along the Rheem Creek was removed. As a result, the District requires and the Park agrees to provide two access easements to replace the District’s access to Rheem Creek. CONSEQUENCE OF NEGATIVE ACTION: The District will not have adequate access to Rheem Creek. ATTACHMENTS Grant of Easement Notice of Exemption March 1, 2016 Contra Costa County Board of Supervisors Minutes 322 March 1, 2016 Contra Costa County Board of Supervisors Minutes 323 March 1, 2016 Contra Costa County Board of Supervisors Minutes 324 March 1, 2016 Contra Costa County Board of Supervisors Minutes 325 March 1, 2016 Contra Costa County Board of Supervisors Minutes 326 March 1, 2016 Contra Costa County Board of Supervisors Minutes 327 March 1, 2016 Contra Costa County Board of Supervisors Minutes 328 March 1, 2016 Contra Costa County Board of Supervisors Minutes 329 March 1, 2016 Contra Costa County Board of Supervisors Minutes 330 March 1, 2016 Contra Costa County Board of Supervisors Minutes 331 March 1, 2016 Contra Costa County Board of Supervisors Minutes 332 March 1, 2016 Contra Costa County Board of Supervisors Minutes 333 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with William Crouse for a Large T-hangar at Buchanan Field Airport effective March 1, 2016 in the monthly amount of $748.23, Pacheco area. FISCAL IMPACT: The Airport Enterprise Fund will realize $8,978.76 annually. BACKGROUND: On September 1, 1970, Buchanan Airport Hangar Company entered into a 30-year lease with Contra Costa County for the construction of seventy-five (75) hangars and eighteen (18) aircraft shelters at Buchanan Field Airport. Buchanan Airport Hangar Company was responsible APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 22 To:Board of Supervisors From:Keith Freitas, Airports Director Date:March 1, 2016 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Buchanan Field Airport Hangar tenant March 1, 2016 Contra Costa County Board of Supervisors Minutes 334 BACKGROUND: (CONT'D) for the maintenance and property management of the property during that 30-year period. On September 1, 2000, the County obtained ownership of the aircraft hangars and shelters, pursuant to the terms of the above lease. On February 13, 2007, Contra Costa County Board of Supervisors approved the new Large Hangar Lease Agreement for use with the larger East Ramp Hangars. On February 3, 2008, Contra Costa County Board of Supervisors approved the amended T-Hangar Lease Agreement which removed the Aircraft Physical Damage Insurance requirement. The new amended T-hangar Lease Agreement will be used to enter into this aircraft rental agreement. CONSEQUENCE OF NEGATIVE ACTION: A negative action will cause a loss of revenue to the Airport Enterprise Fund. ATTACHMENTS William Crouse Hangar Agreement March 1, 2016 Contra Costa County Board of Supervisors Minutes 335 March 1, 2016 Contra Costa County Board of Supervisors Minutes 336 March 1, 2016 Contra Costa County Board of Supervisors Minutes 337 March 1, 2016 Contra Costa County Board of Supervisors Minutes 338 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control & Water Conservation District, or designee, to execute an Interagency Agreement, including modified indemnification, with the Regents of the University of California, in the amount of $125,000 to perform a study of Grayson Creek and the larger Walnut Creek Watershed to help implement the Flood Control Districts 50-Year Plan for the period beginning January 1, 2016 through November 30, 2017, in the Walnut Creek Watershed area. (100% Flood Control Zone 3B funds) FISCAL IMPACT: This project is funded by Flood Control Zone 3B (100%) BACKGROUND: The Contra Costa County Flood Control and Water Conservation District (FC District) owns and operates 79 miles of engineered flood control channels (both concrete and earthen channels) that were built throughout the county starting in the 1950s. As these channels age and approach the end of their service lives, typically 75 years, the County will face rising maintenance costs and increasing risks from these deteriorating structures. At some point, replacement will APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Mike Carlson 925-313-2321 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Mike Carlson, Paul Detjens, Matt Kondolf C. 20 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:APPROVE Interagency Agreement with the Regents of the University of California, Berkeley March 1, 2016 Contra Costa County Board of Supervisors Minutes 339 BACKGROUND: (CONT'D) be necessary. There is also a continual and growing environmental awareness and concern for quality of life that is increasing public interest and support for natural channels that provide ecological, open-space, recreational, and water quality benefits. Recognizing the need to address the future of aging and deteriorating channels in the coming decades, in 2009 the Board of Supervisors adopted the FC District’s “Fifty-Year Plan” policy. The policy calls for concrete channels to be replaced wherever possible by natural channels in response to community preferences for the green space, recreational, ecological, and water-quality benefits of natural channels. The Fifty-Year Plan is the FC District’s concept level capital replacement program and recognizes the long time frame needed to plan, acquire rights of way, and implement these types of significant changes. To successfully implement the Fifty-Year Plan the FC District will need to begin the process of community engagement now, developing alternatives, and assessing benefits and costs. The first step in engaging the community is to analyze Contra Costa County’s flood protection systems for opportunity sites where conversion to a natural stream system would be feasible, and to develop outreach materials to inform the public of the concept and benefits of implementing the Fifty-Year Plan. UC Berkeley, through the Interagency Agreement, will develop a study entitled “Walnut Creek Watershed Opportunities Report” that will identify locations where implementation of Fifty-Year Plan type projects are most feasible and develop land-use tools to assist in project planning and working with cities to preserve the necessary right-of-way. The report will also include a communication plan that the FC District can use to reach out and engage the community and cities where projects are feasible. UC Berkeley will initially conduct work within the Grayson Creek watershed and then move on to complete work within the larger Walnut Creek watershed. This report will help the FC District began true implementation of the Fifty-Year Plan policy. The Interagency Agreement includes a mutual indemnification provision. Each party will indemnify the other party for losses that are attributable to the indemnifying party’s negligent or willful misconduct in the performance of its obligations under the agreement. CONSEQUENCE OF NEGATIVE ACTION: If the agreement is not approved, the FC District will not have a study that will identify opportunity areas and develop outreach information to implement the 50-Year Plan. CHILDREN'S IMPACT STATEMENT: ATTACHMENTS UCB Agreement March 1, 2016 Contra Costa County Board of Supervisors Minutes 340 March 1, 2016 Contra Costa County Board of Supervisors Minutes 341 March 1, 2016 Contra Costa County Board of Supervisors Minutes 342 March 1, 2016 Contra Costa County Board of Supervisors Minutes 343 March 1, 2016 Contra Costa County Board of Supervisors Minutes 344 March 1, 2016 Contra Costa County Board of Supervisors Minutes 345 March 1, 2016 Contra Costa County Board of Supervisors Minutes 346 March 1, 2016 Contra Costa County Board of Supervisors Minutes 347 March 1, 2016 Contra Costa County Board of Supervisors Minutes 348 March 1, 2016 Contra Costa County Board of Supervisors Minutes 349 March 1, 2016 Contra Costa County Board of Supervisors Minutes 350 March 1, 2016 Contra Costa County Board of Supervisors Minutes 351 March 1, 2016 Contra Costa County Board of Supervisors Minutes 352 March 1, 2016 Contra Costa County Board of Supervisors Minutes 353 March 1, 2016 Contra Costa County Board of Supervisors Minutes 354 March 1, 2016 Contra Costa County Board of Supervisors Minutes 355 March 1, 2016 Contra Costa County Board of Supervisors Minutes 356 March 1, 2016 Contra Costa County Board of Supervisors Minutes 357 March 1, 2016 Contra Costa County Board of Supervisors Minutes 358 RECOMMENDATION(S): AUTHORIZE the Director of Airports, or designee, to negotiate and execute a monthly rental agreement between the County, as Landlord, and Delux Public Charter, LLC, dba JetSuiteX (JetSuiteX), as the tenant, for the property located at 181 John Glenn Drive, commonly referred to as the Terminal Building, on east side of the Buchanan Field Airport (District IV). FISCAL IMPACT: There is no impact on the County General Fund. If Buchanan Field is chosen by JetSuiteX as a site of operation, staff will consider making facility and/or site improvements to accommodate this use at an estimated cost of $50,000 to the Airport Enterprise Fund. It is expected that any cost incurred by the Airport Enterprise Fund would be recouped within one year in the form of rent and increased fuel flowage fees. Assuming JetSuiteX operates three flights per day, five days per week, with 20 passengers per flight, the expected cash flow to the Airport would be approximately $10,000 per month ($3,800 from fuel flowage and the balance from passenger enplanement). In addition, the County General Fund could realize sales tax and other revenues. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4203 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 23 To:Board of Supervisors From:Keith Freitas, Airports Director Date:March 1, 2016 Contra Costa County Subject:Contra Costa Airports-Authorization to Enter Into a Rental Agreement for 181 JGD at the Buchanan Field Airport March 1, 2016 Contra Costa County Board of Supervisors Minutes 359 BACKGROUND: JetSuiteX is considering offering a new scheduled charter service that would serve various cities that are within a 90 minute flight distance from the departure airport. Initially, flights are expected to operate between northern and southern California (the Los Angeles Basin). Other connection areas may include Las Vegas, Phoenix, Seattle and San Diego. Buchanan Field is one of the airports JetSuiteX is considering using as part of its operation of this new service. The company’s site selection is expected to be publicly announced around March 3, 2016, with service possibly beginning within a few weeks of the announcement. The company intends to use quiet, modified Embraer 135 jets and to make a maximum of 30 seats available per flight, which will provide passengers with an upscale cabin experience. JetSuiteX advises that it expects to initiate at least one flight per day between the Bay Area and general aviation airports in the Los Angeles basin. If Buchanan Field is chosen, the company could operate out of the former terminal building on the north end of John Glenn Drive. In order to permit service to begin as soon as possible, JetSuiteX and the County would enter into a month-to-month rental agreement. The final form of the agreement has not been negotiated; certain terms (such as public use of the restrooms) are subject to discussion with JetSuiteX. It is expected that the agreement will be in substantially the form attached. If the proposed business is successful, the County and JetSuiteX may choose to enter into a long-term lease at a future date. If so, that agreement would be subject to the approval of the Board of Supervisors. The rental agreement that the parties would enter into initially would allow for month-to-month use of the building in exchange for concession rent (in the form of a $5.00 per passenger enplanement fee). As the lessor under the rental agreement, the Airport may make necessary improvements to its facility at 181 John Glenn Drive (such as fencing, electrical improvements, and/or structural modifications) to make the building suitable for use as a scheduled charter passenger terminal. The cost of such improvements (which is not estimated to exceed $50,000) would be funded by the Airport Enterprise Fund. It is expected that the concession rent from the operation of, and the increase in fuel flowage fees related to, this new activity would more than cover these initial costs in the first year of operation (estimated amounts are shown in Section II). The proposed use and location are consistent with the Buchanan Field Airport Master Plan and the Mitigated Negative Declaration that was adopted by the Board of Supervisors on October 24, 2008. CONSEQUENCE OF NEGATIVE ACTION: The Airport may not receive the enhanced service and associated revenue plus another airport may become the recipient. ATTACHMENTS JetSuiteX Rental Agreement March 1, 2016 Contra Costa County Board of Supervisors Minutes 360 1 RENTAL AGREEMENT BUCHANAN FIELD AIRPORT This Rental Agreement ("Agreement") is dated _________, 2016, and is between the County of Contra Costa, a political subdivision of the State of California ("County") and Delux Public Charter, LLC, a California limited liability company, dba JetSuiteX ("Tenant"). Recitals A. County is the owner of the real property known and designated as Buchanan Field Airport located in Contra Costa County, California, (“Airport"). B. Tenant desires to rent a portion of the Airport property for the purpose of operating a scheduled charter aviation service. The portion that Tenant desires to rent is 181 John Glenn Drive as shown on Exhibit A (the “Premises”). Agreement 1. RENTAL OF PREMISES: In consideration of the rents and subject to the terms herein set forth, the County hereby rents the Premises to Tenant on a month-to-month basis for the use described below. 2. TERM: This Agreement is month to month commencing ____________, 2016, and will continue until terminated. This Agreement may be terminated by County or Tenant at any time, for any reason, or for no reason, with or without cause, on thirty (30) days written notice. County may terminate this Agreement at any time upon five (5) days written notice to Tenant in the event Tenant violates any term or condition of this Agreement. 3. USE: Tenant may only use the Premises to operate scheduled charter aviation and related services. The Premises may not be used for any other purpose without the prior March 1, 2016 Contra Costa County Board of Supervisors Minutes 361 2 written approval of the Director of Airports. Use of the Premises for purposes other than as provided in this Agreement is cause for the termination of this Agreement. 4. RENT: Beginning _____________, 2016, as consideration for this Agreement, Tenant shall pay a monthly rent in an amount equal to a concession fee of five dollars ($5.00) per passenger enplaned (the “Concession Fee”) by Tenant on or from the Airport in each calendar month. The County may review the Concession Fee annually and may, at its discretion, adjust the Concession Fee upon thirty (30) days prior written notice to Tenant. A. All checks are to be made payable to Contra Costa County and mailed to: Director of Airports, 550 Sally Ride Drive, Concord, CA 94520, or as otherwise specified in writing by County. B. Tenant shall pay the Concession Fee to County not later than the 10h day of each month representing business completed during the previous month. If County receives the Concession Fee after the 10h day of the month, the Concession Fee is delinquent and is subject to additional fees as described below. C. Tenant shall submit a gross monthly passenger enplanement report with each Concession Fee payment (the “Monthly Report”). Tenant shall cause the Monthly Report to include the total gross monthly passenger enplanement and deplaned totals by Tenant at the Airport during the previous month. The Monthly Report is to be dated, signed, and approved as correct for submission to the Director of Airports by an authorized officer, agent, or representative of Tenant. D. At the end of each calendar year, Tenant shall submit to County an annual report showing all of Tenant’s records for passengers enplaned and deplaned at the Airport for the previous twelve months (the “Annual Report”). Tenant shall, at all times, keep and maintain a full and complete set records that accurately show Tenant’s annual passenger enplanement and deplanement totals at the Airport for March 1, 2016 Contra Costa County Board of Supervisors Minutes 362 3 the present and three (3) previous income tax years. These records are to be available at all reasonable times for inspection by County’s duly authorized representatives. E. County reserves the right to inspect Tenant’s records to determine the accuracy of the Tenant’s Monthly Reports. F. County reserves the right to revise and/or amend Tenant’s reporting requirement at any time. 5. DELINQUENT FEES: If a Concession Fee payment is Delinquent, Tenant shall pay to County a late fee of Fifty Dollars ($50.00) (the “Late Fee”), plus accrued interest at a rate of one and one-half percent (1.5%) or the maximum legal rate, per month on any unpaid balance. For purposes of calculating accrued interest, the unpaid balance includes the Late Fee, if unpaid, from the date the unpaid balance was due and payable until paid in full. 6. DEPOSIT: Prior to the effective date of this Agreement, Tenant shall submit a check payable to Contra Costa County to the Director of Airports in the amount of ___ Thousand and No/100 Dollars ($__,000). This deposit, less any outstanding amount due to the County, will be returned to Tenant within thirty (30) days following termination of this Agreement. 7. UTILITY OBLIGATIONS: Tenant shall pay, on Tenant’s own account, all charges for utilities used or consumed on the Premises including, but not limited to, garbage disposal, janitorial services, and telephone services. 8. ALTERATIONS AND ADDITIONS: Tenant may not make any alterations, erect any additional structures, or make any improvements on the Premises without the prior written consent of the Director of Airports. In the event Tenant makes alterations or constructs additions that violate the conditions contained in this Agreement (an March 1, 2016 Contra Costa County Board of Supervisors Minutes 363 4 “Unauthorized Addition”), at the County’s sole discretion, Tenant shall remove any Unauthorized Addition at Tenant’s sole cost and expense. If Tenant is required to remove any Unauthorized Addition, Tenant, at its sole cost and expense, shall restore the Premises to the condition existing immediately prior to the existence of the Unauthorized Addition, or such other condition designated by Lessor in its election. If Tenant is not required to remove all or any portion of the Unauthorized Addition, then at the Director of Airports sole discretion will advise Tenant if all or any portion of the Unauthorized Addition will remain on and be surrendered with or be removed from the Premises, at the Tenant’s sole cost and expense, on the expiration or termination of the Agreement. If Tenant wishes to make any alterations, erect any additional structures, or make any additional improvements to the Premises as provided in this Section, Tenant may not commence construction until Tenant has the prior written consent of the County. 9. MAINTENANCE AND REPAIRS: Tenant shall maintain the Premises in good order, condition, and repair with ordinary wear and tear excepted. Tenant shall cause all maintenance, repairs, and replacements to be of a quality substantially equal to, or better than, the original material and workmanship. 10. SECURITY: County is not responsible for any security for the Premises. Notwithstanding the foregoing, Airport personnel have the right, but not the obligation, to patrol the Premises daily. 11. SIGNAGE: Tenant may not install or post any signs of any type, whether permanent or temporary, on the Premises without the prior written consent of the Director of Airports. Any signage installed without the Director of Airport’s prior written approval may be removed at County’s discretion and at Tenant’s expense. 12. PERMITS AND APPROVALS: Tenant is responsible for obtaining any permits or approval from any agency having jurisdiction. March 1, 2016 Contra Costa County Board of Supervisors Minutes 364 5 13. INSURANCE: A. Liability Insurance. Throughout the Term, the Tenant shall maintain in full force and effect, at its sole expense, a comprehensive general liability or commercial general liability insurance program covering bodily injury (including death), personal injury, and property damage. The limits must be not less than ___ million dollars per occurrence and ___ million dollars aggregate. The policy must name the County, its officers, agents and employees, individually and collectively, as additional insureds. The liability insurance maintained by the Tenant must be primary. B. Worker’s Compensation. Tenant shall obtain workers’ compensation insurance as required by law, covering all employees of Tenant, and such insurance shall be kept in force during the entire Term of this Agreement. C. Form of Policies. Tenant shall cause all policies of insurance required by this Section to be in such standard form and written by such qualified insurance companies as is satisfactory to County. Tenant shall provide evidence of such insurance to Lessor in the form of (i) a copy of the policies, and (ii) a duly executed certificate of insurance. All of such certificates shall name “Contra Costa County, its officers, agents, and employees” as additional insureds. Said policy or policies or certificates shall contain a provision that written notice of policy lapses, cancellation or any changes thereto shall be delivered to County no fewer than thirty (30) days in advance of the effective date thereof. D. Waiver of Subrogation. Except as may be specifically provided elsewhere in this agreement, the County and the Tenant hereby each mutually waive any and all rights of recovery from the other in the event of damage to the Premises or any personal property that is caused by acts of God, perils of fire, lightning, and the extended coverage perils, as defined in insurance policies and forms approved for use in the State of California. Each party shall obtain any special endorsements, if March 1, 2016 Contra Costa County Board of Supervisors Minutes 365 6 required by their insurer, to evidence compliance with this waiver. E. Notice. Tenant shall give Lessor prompt and timely notice of any claim made or suit instituted of which it has knowledge and which could in any way directly, contingently or otherwise, affect either Tenant or County or both, and both Tenant and County shall have the right to participate in the defense of such claim or suit to the extent of its respective interest. 14. HOLD HARMLESS: Tenant shall defend, indemnify, save, protect, and hold harmless County and its officers, agents, and employees from and against all liabilities, judgments, claims, costs, and expenses arising directly or indirectly out of or connected with the operations of Tenant, its agents, servants, employees, business invitees, or subcontractors, and any act taken by Tenant, its agents, servants, employees, business invitees or subcontractors, pursuant to this Agreement, or otherwise related to the granting of this Agreement, save and except claims or litigation arising from the sole negligence or sole willful misconduct of County. 15. STORM WATER DISCHARGED: The Federal Clean Water Act (the “Act”) provides that the discharge of pollutants to water of the United States from any industrial commercial properties must be in compliance with a National Pollutant Discharge Elimination Permit (“NPDEP”). Under the Act, airports are considered to be “industrial” activities. Therefore, the County, and all tenants located on the Airport, are required to be in compliance with the Act and be NPDEP. County has applied for and received an NPDEP, which covers Tenant’s operations on the Premises. Tenant shall ensure that no pollution or Hazards Materials (as defined in Section 16. Waste; Hazardous Materials) of any type is discharged into storm water system at the Airport. Tenant is responsible for any such discharge by it or by any of its officers, employees, agents, contractors, guests, or invitees, while this License is in effect. Any March 1, 2016 Contra Costa County Board of Supervisors Minutes 366 7 fine or cost of remedial action required of County by any agency or agencies having jurisdiction thereover, as a result of actions on or discharges from the Premises, will be charged to Tenant, and Tenant shall immediately reimburse County for such cost upon demand. In addition, any discharge of pollutants or Hazardous Materials on or from the Premises will be considered a default of this Agreement and grounds for its termination. This Section 15 will survive the termination of this Agreement. 16. WASTE; HAZARDOUS MATERIALS: Tenant may not commit, or suffer or permit the commission of any waste upon the Premises, or any nuisance or other act or thing that may disturb the quiet enjoyment of the use of the Airport or surrounding property. Tenant may not, and shall ensure that no others, store or dispose of any Hazardous Materials on the Premises. The term “Hazardous Materials” means any hazardous or toxic substance, hazardous or radioactive material, hazardous waste, pollutant or contaminant at any concentration that is, or during the term of the License becomes, regulated by any local or regional government authority having jurisdiction over the Premises, by the State of California, or by the United States. Tenant may not permit any activity on the Premises that directly or indirectly produces unlawful amounts or levels of air pollution (gases, particulate matter, odors, fumes, smoke, or dust), water pollution, noise, glare, heat emissions, radioactivity, electronic or radio interference with navigational and communication facilities for the operation of the Airport and for its use by aircraft, trash or refuse accumulation, or vibration or that is hazardous or dangerous by reason or risk of explosion, fire, or harmful emissions. County may enter the Premises at any time to verify Tenant's conformance with the provisions of this Section. 17. ASSIGNMENT AND TRANSFER: Tenant may not assign or transfer any of Tenant's right under this Agreement. County may immediately revoke this Agreement if Tenant assigns or transfers any of its rights hereunder. March 1, 2016 Contra Costa County Board of Supervisors Minutes 367 8 18. ALTERATION OF TERMS AND CONDITIONS: County reserves the right to alter, amend, and/or change the terms and conditions of this Agreement upon thirty (30) days prior written notice to Tenant, and Tenant hereby agrees to execute any document required by County to affect any such alteration, amendment, or change. 19. INSTRUMENT OF TRANSFER AND NON-DISCRIMINATION COVENANTS: A. Instrument of Transfer: This Agreement is subordinate and subject to the provisions and requirements of the Instrument of Transfer by and between the United States and County dated the 9th day of October, 1947, and recorded in Book 1137, at page 114 of the Official Records of Contra Costa County, California. This Agreement is subordinate to the provisions and requirements of any future agreement between County and the United States relative to the development, operations, and/or maintenance of the Airport. B. Non-Discrimination: (1) Tenant represents and warrants that it will undertake an affirmative action program as required by 14 Code of Federal Regulations Part 152, Subpart E (“14 CFR Part 152, Subpart E”), to insure that no person shall on the grounds of race, creed, color, national origin, or sex is excluded from participating in any employment activities covered in 14 CFR Part 152, Subpart E. Tenant represents and warrants that no person will be excluded on these grounds from participating in or receiving the services or benefits of any program or activity covered by 14 CFR Part 152, Subpart E. Tenant represents and warrants it will require that its covered suborganizations provide assurances to Tenant that they similarly will undertake an affirmative action program and that they will require assurances from their suborganizations, as required by 14 CFR Part 152, Subpart E, to the same March 1, 2016 Contra Costa County Board of Supervisors Minutes 368 9 effect. (2) In the event of a breach of any of the above non-discrimination covenants, County may terminate this Agreement as if said Agreement had never been made or issued. (3) Tenant agrees to furnish service on a fair, equal, and non-discriminatory basis to all users thereof, and to charge fair, reasonable, and non- discriminatory prices for each unit of sales or service, provided, that Tenant may be allowed to make reasonable and non-discriminatory discounts, rebates, or other similar types of price reductions to volume purchasers. Furthermore, Tenant shall neither discriminate nor permit discrimination against any person or group of persons on the grounds of race, color, national origin, sex or age in any manner, including, but not limited to, discrimination prohibited by applicable Federal Aviation Regulations. (4) Non-compliance with paragraph (3) above constitutes a material breach and a default of this Agreement by Tenant. In the event of such non- compliance, (i) County may terminate this Agreement without liability therefore, or (ii) at the election of either government, either or both the County and the United States may judicially enforce the provisions of paragraphs (2) and (3) of this Section. 20. GENERAL PROVISIONS: A. This Agreement is subject to Section 22. of Airport Ordinance 87-8, as amended by Airport Ordinance 88-82, and any other amendments or successor ordinances thereto. March 1, 2016 Contra Costa County Board of Supervisors Minutes 369 10 B. County hereby reserves the right to further develop or improve the Airport as it sees fit, regardless of the desires or views of Tenant and without interference or hindrance from Tenant. C. County hereby reserves the right to hold “special events,” such as air shows, among other events, at the Airport that may involve the temporary closure of all or portions of the Airport. In such event, Tenant may not use any of the ramp areas, taxiways, or other areas of the Airport designated as closed by the Director of Airports in his sole discretion. Such closure does not require notice by the Airport directly to Tenant for this clause to be in effect. In the event of such closure, Tenant may not hold County liable or responsible for any effect such closure may have on Tenant’s operations or business. D. County reserves the right to take any action it considers necessary to protect the aerial approaches of the Airport against obstruction, together with the right to prevent Tenant from erecting or permitting to be erected any building or other structure on the Airport that, in the sole opinion of the County, would affect th e usefulness of the Airport or constitute a hazard to aircraft. County, in exercising the rights stated in this subsection, is not liable to Tenant for any expense, loss, or damage to Tenant that results from County's removal of any aerial obstructions. E. Neither the failure or delay on the part of County to strictly enforce all the terms and conditions of this Agreement, is a waiver of any rights or remedies accruing to County by law or by this Agreement for any subsequent breach of this Agreement. F. In the event that any provisions contained herein is held to be invalid by any court of competent jurisdiction, the invalidity of any such provisions will not materially March 1, 2016 Contra Costa County Board of Supervisors Minutes 370 11 prejudice either County or Tenant in their respective rights and obligations contained in the valid provisions of this Agreement. 21. NOTICES: Any and all notices, requests, consents, approvals, or communication that either party desires or is required to give to the other party under this Agreement or otherwise must be in writing and either served personally or sent by prepaid first-class mail and will be effective from the date of the mailing of the same. For the purposes thereof, unless otherwise provided in writing by the parties hereto, the address of County is: Contra Costa County Director of Airports 550 Sally Ride Drive Concord, CA 94520 and the address of Tenant is: _________________ _________________ _________________ _________________ [Remainder of Page Intentionally Left Blank] March 1, 2016 Contra Costa County Board of Supervisors Minutes 371 12 23. ENTIRE AGREEMENT: This instrument contains the entire agreement between the parties relating to the rights herein granted and the obligations herein assumed. No alterations or variations of this Agreement are valid or binding unless made in writing and signed by both parties hereto. The parties are executing this Agreement as of the date set forth in the introductory paragraph. CONTRA COSTA COUNTY, By: _________________________ Keith Freitas Director of Airports RECOMMENDED FOR APPROVAL: By:_________________________ Beth Lee Assistant Director of Airports APPROVED AS TO FORM Sharon L. Anderson, County Counsel By: _________________________ Kathleen M. Andrus Deputy County Counsel Delux Public Charter, LLC a California limited liability company dba JetSuiteX By:_________________________ Name Title By:_________________________ Name Title Note to Tenant: For corporations, the Agreement must be signed by two officers. The first signature must be that of the Chairperson of the Board, President, or Vice-President, and the second signature must be that of the Secretary, Chief Financial Officer, or Assistant Treasurer (Civ. Code, 1190; Corps. Code 313.) March 1, 2016 Contra Costa County Board of Supervisors Minutes 372 RECOMMENDATION(S): DENY claims filed by Karla Fratus, Luis Granados, Kameron Johnson, Michael Landy, and Leonard Nicholls. FISCAL IMPACT: none. BACKGROUND: * APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joellen Balbas 925-335-1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 26 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:claims March 1, 2016 Contra Costa County Board of Supervisors Minutes 373 RECOMMENDATION(S): RECEIVE public report of litigation settlement agreements that became final during the period of December 15, 2015 through January 31, 2016, as recommended by County Counsel. FISCAL IMPACT: Settlement amounts are listed below. BACKGROUND: Three agreements to settle pending litigation, as defined in Government Code section 54956.9, became final during the period of December 15, 2015 through January 31, 2016. Lane Bauldry v. County of Contra Costa, et al., USDC Case No. C12-3943 CRB (ND Cal.). On November 17, 2015, the Board approved settlement of this lawsuit arising out of the plaintiff’s arrest. Settlement in the amount of $165,000, inclusive of attorneys fees and costs, was authorized in closed session by unanimous vote of all five members present. The settlement agreement was fully executed on January 4, 2016. The funding source is the Risk Management Liability Internal Service Fund. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Thomas Geiger, 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Thomas Geiger, Assistant County Counsel, Sharon Hymes-Offord, Risk Manager C. 25 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:March 1, 2016 Contra Costa County Subject:Public report of litigation settlement agreements that became final during the period of December 15, 2015 through January 31, 2016. March 1, 2016 Contra Costa County Board of Supervisors Minutes 374 BACKGROUND: (CONT'D) Theresa Orth v. Contra Costa County, et al., CCC Superior Court Case No. C14-00939. On December 15, 2015, the Board approved settlement of this personal injury lawsuit. Settlement in the amount of $200,000, inclusive of attorneys fees and costs, was authorized in closed session by unanimous vote of all five members present. The settlement agreement was fully executed on December 15, 2015. The funding source is the Risk Management Liability Internal Service Fund. Sergio de Jesus Garcia v. Contra Costa County, et al., CCC Superior Court Case No. C14-00484 and USDC Case No. C15-00488 MMC (ND Cal.). On December 15, 2015, the Board approved settlement of these two lawsuits involving civil rights and state law claims. Settlement in the amount of $140,000, inclusive of attorneys fees and costs, was authorized in closed session by unanimous vote of all five members present. The settlement agreement was fully executed on December 21, 2015. The funding source is the Risk Management Liability Internal Service Fund. This report includes final settlements of litigation matters handled by the Office of the County Counsel. This report does not include litigation settlements that were reported by the Risk Management Division of the County Administrator’s Office as a consent item on the Board’s open session agenda. CONSEQUENCE OF NEGATIVE ACTION: The report would not be accepted. CHILDREN'S IMPACT STATEMENT: N.A. March 1, 2016 Contra Costa County Board of Supervisors Minutes 375 RECOMMENDATION(S): RECEIVE this report and AUTHORIZE payment in the amount of $154,283.07 as settlement of a property damage claim involving the Rodeo-Hercules Fire Protection District. FISCAL IMPACT: Liability Internal Service Fund payment of $154,283.07. BACKGROUND: On March 15, 2015 a Rodeo Hercules Fire Protection District (RHFPD) fire engine was involved in an accident on I-80 when responding to a call for emergency assistance. Repairs were completed by Hi Tech and the truck was returned to RHFPD in January 2016. Hi Tech has forwarded its invoice for $154,283.07. An excess claim has been reported to California State Association of Counties (CSAC). The fire engine has a minimum value of $250,000. There is a deductible of $100,000. The County will receive approximately $54,000 back from CSAC once the claim is processed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharon Hymes-Offord 925.335.1450 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 24 To:Board of Supervisors From:Sharon Offord Hymes, Risk Manager Date:March 1, 2016 Contra Costa County Subject:Settlement for Repair of Rodeo Hercules Fire Protection District Fire Engine March 1, 2016 Contra Costa County Board of Supervisors Minutes 376 CONSEQUENCE OF NEGATIVE ACTION: Vendor will not be paid for services rendered. CHILDREN'S IMPACT STATEMENT: None. ATTACHMENTS report March 1, 2016 Contra Costa County Board of Supervisors Minutes 377 March 1, 2016Contra Costa County Board of Supervisors Minutes378 March 1, 2016Contra Costa County Board of Supervisors Minutes379 RECOMMENDATION(S): ACCEPT Board members meeting reports for January 2016. FISCAL IMPACT: None. BACKGROUND: Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging ex cetera). The attached reports were submitted by the Board of Supervisors members in satisfaction of this requirement. District V had nothing to report. District I attended January 14, CSAC Executive Committee Meeting in Sacramento. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors will not be in compliance with Government Code 53232.3(d). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joellen Balbas 925.335.1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 27 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:ACCEPT Board Members meeting reports for January 2016 March 1, 2016 Contra Costa County Board of Supervisors Minutes 380 ATTACHMENTS District III January 2016 report District IV January 2016 Report District II January 2016 report March 1, 2016 Contra Costa County Board of Supervisors Minutes 381 Supervisor Candace Andersen – Monthly Meeting Report January 2016 Date Meeting Location 5 Board of Supervisors Martinez/Alamo 6 Mental Health Commission Concord 7 Mayors Conference San Ramon 8 O & S Danville 11 SWAT Lafayette 12 Board of Supervisors Martinez 13 CCCERA Concord 13 LAFCO Martinez 14 East Bay EDA Alameda 15 EBRCSA Dublin 19 Board of Supervisors Martinez 19 Traffix Danville 21 CCCTA Concord 21 CSAC Institute Martinez 26 Board of Supervisors Martinez 26 Traffix Danville March 1, 2016 Contra Costa County Board of Supervisors Minutes 382 Date Meeting Name Location Purpose 5-Jan Board of Supervisors Meeting Martinez Business Meeting 5-Jan Board of Supervisors Luncheon Alamo Community Outreach 6-Jan Speaking Engagement at the Antioch Rotary Club Antioch Community Outreach 7-Jan Network Video Interview Martinez Community Outreach 7-Jan Meeting with Mabel Lam, SEIU & Arnulfo De La Cruz, Statewide Professional Officer Martinez Business Meeting 7-Jan Meeting with Director of County Airports, Keith Freitas & Beth Lee Martinez Business Meeting 7-Jan Meeting with Major General Daniel E. Helix Martinez Business Meeting 7-Jan Northern Waterfront Ad Hoc Committee Meeting Martinez Business Meeting 8-Jan Protection Commission's Delta Leadership Program Sacramento Business Meeting 11-Jan Meeting with Bruce Baracco, Principal Planner with Baracco & Associates Brentwood Business Meeting 11-Jan Meeting with Environmental Health Director, Marilyn Underwood Brentwood Business Meeting 11-Jan Meeting with Brentwood City Manager, Gus Vina Brentwood Business Meeting 11-Jan Meeting with Animal Services Director, Beth Ward Brentwood Business Meeting 12-Jan Board of Supervisors Meeting Martinez Business Meeting 12-Jan Housing Authority Meeting Martinez Business Meeting 12-Jan Contra Costa County Fire Protection District Meeting Martinez Business Meeting 26-Jan Board of Supervisors - Special Meeting Danville Business Meeting 27-Jan Phone Meeting with Executive Director, Erik Vink, Delta Protection Commission & Richard Denton Brentwood Business Meeting 27-Jan California Contractors Alliance Annual Luncheon Walnut Creek Community Outreach Supervisor Mary Nejedly Piepho – January 2016 AB1234 Report (Government Code Section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). March 1, 2016 Contra Costa County Board of Supervisors Minutes 383 27-Jan * Phone Meeting with Delta Stewardship Council Brentwood Business Meeting 28-Jan * Delta Stewardship Council Meeting Sacramento Business Meeting 28-Jan Phone Meeting with Kathy Narasaki, Network Manager, Martinez Probation Brentwood Business Meeting 29-Jan Phone Meeting with Delta Counties Coalition Brentwood Business Meeting 29-Jan Constituent Meeting Antioch Business Meeting 29-Jan Building Industry Association Installation Dinner Berkeley Community Outreach * Reimbursement may come from an agency other than Contra Costa County March 1, 2016 Contra Costa County Board of Supervisors Minutes 384 Supervisor Karen Mitchoff January 2016 DATE MEETING NAME LOCATION PURPOSE 1/5/2016 Board of Supervisors Meeting Martinez Decisions on agenda items 1/6/2016 CCTA Planning Committee Meeting Walnut Creek Decisions on agenda items 1/12/2016 Board of Supervisors Meeting Martinez Decisions on agenda items 1/14/2016 California Water Seminar Sacramento Water Advocacy 1/15/2016 Delta Counties Coalition In-Person Meeting Sacramento Water Advocacy 1/19/2016 Board of Supervisors Meeting Martinez Decisions on agenda items 1/20/2016 BAAQMD Board Retreat San FranciscoDecisions on agenda items 1/20/2016 CCTA Authority Meeting Walnut Creek Decisions on agenda items 1/21/2016 ABAG Executive Board Meeting Oakland Decisions on agenda items 1/26/2016 Board of Supervisors Retreat Danville Decisions on agenda items 1/28/2016 BAAQMD Mobile Source Committee San FranciscoDecisions on agenda items 1/28/2016 CCCSWA Board Meeting Walnut Creek Decisions on agenda items March 1, 2016 Contra Costa County Board of Supervisors Minutes 385 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Micheal Kent (925) 313-6587 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 28 To:Board of Supervisors From:John Gioia, District I Supervisor Date:March 1, 2016 Contra Costa County Subject:Honoring Dr. Henry Clark for His Service on the Contra Costa County Hazardous Materials Commission March 1, 2016 Contra Costa County Board of Supervisors Minutes 386 AGENDA ATTACHMENTS Resolution No. 2016/103 MINUTES ATTACHMENTS Signed Resolution No. 2016/103 March 1, 2016 Contra Costa County Board of Supervisors Minutes 387 In the matter of:Resolution No. 2016/103 Honoring Dr. Henry Clark for His Service on the Contra Costa County Hazardous Materials Commission. WHEREAS, Commissioner Dr. Henry Clark was born and raised in North Richmond; and WHEREAS, Commissioner Clark became the Executive Director of the West County Toxics Coalition in 1986; and WHEREAS, Commissioner Clark represented the West County Toxics Coalition on the Hazardous Materials Commission from 1993 through 2015; and WHEREAS, Commissioner Clark served as Chairperson of the Operations Committee for most of those years; and WHEREAS, Commission Clark championed the principles of Environmental Justice throughout his tenure on the Hazardous Materials Commission, eloquently and passionately standing up for the health and welfare of frontline communities throughout the County; and WHEREAS, Commissioner Clark was instrumental in the development of the Hazardous Materials Commission’s report on Environmental Justice in 2000 to the Board of Supervisors that paved the way for the adoption of the County’s Environmental Justice Policy; and WHEREAS, Commissioner Clark brought insights and information he took from state, national and international efforts to address Environmental Justice and hazardous materials issues back to the Commission for consideration; and WHEREAS, Commissioner Clark represented the Hazardous Materials Commission on the Safety Culture Assessment of General Chemical and the review of the Contra Costa County Industrial Safety Ordinance; and WHEREAS, Commissioner Clark set an exemplary standard for participation on the Hazardous Materials Commission through his willingness to listen other perspectives and achieve compromise while developing recommendations to the Board of Supervisors on issues including the development and implementation of the County’s Industrial Safety Ordinance, Community Warning System and Environmental Justice Policy, while still being a strong and effective advocate for the communities he served; NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Contra Costa County hereby extends its sincere congratulations and heartfelt appreciation to Dr. Henry Clark for his many years of service on the Contra Costa County Hazardous Materials Commission. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, By: ____________________________________, Deputy March 1, 2016 Contra Costa County Board of Supervisors Minutes 388 PR.1, C.28 March 1, 2016 Contra Costa County Board of Supervisors Minutes 389 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Enid Mendoza, (925) 335-1039 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 29 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:Recognizing the Winners of the Contra Costa County "Poetry Out Loud" 2016 Competition March 1, 2016 Contra Costa County Board of Supervisors Minutes 390 AGENDA ATTACHMENTS Resolution No. 2016/92 MINUTES ATTACHMENTS Signed Resolution No. 2016/92 March 1, 2016 Contra Costa County Board of Supervisors Minutes 391 In the matter of:Resolution No. 2016/92 Recognizing Kiara Chatman, Chloe Dichoso and Madeline Zeiger for placing First, Second, and Third in the Contra Costa County “Poetry Out Loud” 2016 Competition. WHEREAS, the members of the Board of Supervisors of Contra Costa County are pleased to extend congratulations to Kiara Chatman, Chloe Dichoso and Madeline Zeiger for placing first, second, and third in the Contra Costa County “Poetry Out Loud” 2016 Competition; and WHEREAS, Kiara Chatman, a junior at Deer Valley High in Antioch, was awarded First Place, Chloe Dichoso, a junior from Salesian College Preparatory in Richmond, was awarded Second Place, and Madeline Zeiger, a senior from Las Lomas High in Walnut Creek, was awarded Third Place in the Contra Costa County “Poetry Out Loud” Competition on February 6, 2016, a competition which emphasizes language skills and public speaking; and WHEREAS, over 2,500 students countywide memorized a poem for this year’s program, a program started by the National Endowment for the Arts (NEA) and run by the California Arts Council in the State and locally by the Arts and Culture Commission of Contra Costa County (AC5), to engage high school students in the presentation of poetry through memorization and performance; and WHEREAS, this is Contra Costa County’s ninth year participating in the “Poetry Out Loud” competition; and WHEREAS, students performed their recitations in front of an audience of over one hundred at the Las Lomas High School Theatre in Walnut Creek; and WHEREAS, the pool of finalists included students from fifteen county high schools, including: Acalanes High in Lafayette, College Park High in Pleasant Hill, Deer Valley High in Antioch, El Cerrito High in El Cerrito, Independence High in Brentwood, Las Lomas High in Walnut Creek, Monte Vista High in Danville, Mt. Diablo High in Concord, Northgate High in Walnut Creek, Pittsburg High in Pittsburg, Truthtrackers Co-Op in Walnut Creek and Kennedy High, Making Waves Academy, Richmond High and Salesian College Preparatory, all in Richmond; and WHEREAS, Ms. Chatman, Ms. Dichoso, and Ms. Zeiger gave extraordinary recitations along with a very competitive group of finalists; and WHEREAS, the “Poetry Out Loud” program seeks to foster the next generation of literary readers by recognizing the latest trends in poetry: recitation and performance; and WHEREAS, to excel as Ms. Chatman, Ms. Dichoso, and Ms. Zeiger have done, a young person must demonstrate, in addition to a great deal of natural ability, an outstanding spirit of dedication, enthusiasm and hard work. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Contra Costa County, California does hereby recognize Kiara Chatman, Chloe Dichoso and Madeline Zeiger for placing First, Second, and Third in the Contra Costa County “Poetry Out Loud” 2016 Competition and extend this expression of our pride in your accomplishments. ___________________ CANDACE ANDERSEN Chair, District II Supervisor ______________________________________ JOHN GIOIA MARY N. PIEPHO District I Supervisor District III Supervisor ______________________________________ KAREN MITCHOFF FEDERAL D. GLOVER District IV Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 March 1, 2016 Contra Costa County Board of Supervisors Minutes 392 David J. Twa, By: ____________________________________, Deputy March 1, 2016 Contra Costa County Board of Supervisors Minutes 393 C.29 March 1, 2016 Contra Costa County Board of Supervisors Minutes 394 RECOMMENDATION(S): APPOINT George Carter to Community Seat 4 on the Advisory Council for Equal Employment Opportunity to complete the unexpired term ending on November 30, 2018. FISCAL IMPACT: None BACKGROUND: The Advisory Council for Equal Employment Opportunity (the Council) was established in July 1991 to serve as an advisory committee to the Board of Supervisors regarding the implementation of the County's Affirmative Action Plan, to review the Affirmative Action Program and to recommend actions to facilitate attainment of the County's goal for affirmative action. The Council is composed of 13 members and a Board committee reviews nominations to all seats except those designated for County managers and labor unions. Terms of office for seats reviewed by Board Committee are three years. In 2013, the Internal Operations Committee reviewed Board Resolution Nos. 2011/497 and 2011/498, which stipulate that applicants for At Large/Non Agency-Specific seats on specified bodies are to be interviewed APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Antioine Wilson, 925-335-1455 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Antoine Wilson, Sharon Hymes-Offord C. 30 To:Board of Supervisors From:HIRING OUTREACH OVERSIGHT COMMITTEE Date:March 1, 2016 Contra Costa County Subject:Appointment to the Advisory Council on Equal Employment Opportunity March 1, 2016 Contra Costa County Board of Supervisors Minutes 395 BACKGROUND: (CONT'D) by a Board subcommittee. The Resolutions further permit a Board Committee to select a screening committee to assist in interviewing applicants for appointment for certain bodies, including the Council. For many years, the Internal Operations Committee served as the reviewing committee for the Advisory Council on Equal Employment Opportunity nominations; however, the mission of the Council is more consistent with the Board's Hiring Outreach Oversight Committee, which is now designated as the reviewing committee for the Council's nominations for the following seats: Education (1); Business (1); Labor Involved in Training (1); Veteran (1); Disabled (1); Union (2), Management (2) and Community (4). The regular process to fill the above seats is that the Equal Employment Opportunity Officer will assist the Council in recruiting new members. The Council or a subcommittee thereof will screen/interview applications or candidates, and then forward its nominations to the Hiring Outreach and Oversight Committee for consideration and possible recommendation to the Board Of Supervisors. The Advisory Council for Equal Employment Opportunity nominates George Carter to Community Seat number 4 which expires November 30, 2018. Attached is Mr. Carter's application. CONSEQUENCE OF NEGATIVE ACTION: In an effort to achieve 100% member participation, the Advisory Council for Equal Employment Opportunity is committed to ensuring that it accepts qualified candidates to serve in one of its vacant seats. Currently, there are 8 seats(62%) out of 13 occupied. If the seat is not filled, the Council will fail to reach its goal of 100% participation. ATTACHMENTS George Carter Application Form March 1, 2016 Contra Costa County Board of Supervisors Minutes 396 March 1, 2016 Contra Costa County Board of Supervisors Minutes 397 March 1, 2016 Contra Costa County Board of Supervisors Minutes 398 RECOMMENDATION(S): Appoint Doug Leich to the Faith Community Representative seat on the Contra Costa Council on Homelessness with terms expiring 12/31/2016. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, (925) 313-6736 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 32 To:Board of Supervisors From:FAMILY & HUMAN SERVICES COMMITTEE Date:March 1, 2016 Contra Costa County Subject:Appointments to the Council on Homelessness March 1, 2016 Contra Costa County Board of Supervisors Minutes 399 RECOMMENDATION(S): (CONT'D) > FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The Contra Costa Council on Homelessness provides a forum for communication and coordination of the County's Strategic Plan to End Homelessness, educate the community on homeless issues, and advocate on federal, state and local policy issues affecting people who are homeless or at-risk of homelessness. The Council on Homelessness is appointed by the Board of Supervisors and consists of 18 seats representing homeless or formerly homeless persons, educational/vocational services, health care, housing providers law enforcement, local government, the faith community, homeless service providers, and philanthropy. All Council members reside in or are employed in Contra Costa County, demonstrate a professional interest in or personal commitment to addressing and alleviating the impact of homelessness, and be able to contribute unique expertise, opinions and viewpoints on homeless issues. Candidates will serve two-year terms. The Council on Homelessness continues to make every effort to fill its vacant seats. These efforts include sending a targeted email solicitation via the Continuum of Care mailing list (300+ contacts that include each Supervisors office), announcing vacancies at public Council on Homelessness meetings and posting information about the vacancies and application materials on the Council on Homelessness website. CONSEQUENCE OF NEGATIVE ACTION: The seat will remain vacant. CHILDREN'S IMPACT STATEMENT: None March 1, 2016 Contra Costa County Board of Supervisors Minutes 400 RECOMMENDATION(S): RE-APPOINT Mike Bruno of Sterling Aviation as the Contra Costa Airports Business Association representative to the Aviation Advisory Committee (AAC) to a term expiring March 1, 2019, as recommended by the Buchanan Field Airport Fixed Base Operators, Pacheco area. FISCAL IMPACT: No Fiscal Impact BACKGROUND: On, February 11, 2016, a letter was submitted to the Director of Airports stating that the Fixed Base Operator Managers had agreed to have Mike Bruno continue representing the businesses on the Airport on the Aviation Advisory Committee. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 31 To:Board of Supervisors From:Keith Freitas, Airports Director Date:March 1, 2016 Contra Costa County Subject:Contra Costa Airports Business Association Re-appointment to the Aviation Advisory Committee March 1, 2016 Contra Costa County Board of Supervisors Minutes 401 CONSEQUENCE OF NEGATIVE ACTION: The Contra Costa County Airports Business Association will not have representation on the Aviation Advisory Committee regarding Airport matters that could affect their businesses. ATTACHMENTS AAC Re-appointment Letter-M Bruno March 1, 2016 Contra Costa County Board of Supervisors Minutes 402 March 1, 2016 Contra Costa County Board of Supervisors Minutes 403 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, as fiscal agent for a portion of the East Bay Regional Park District Measure WW Local Grant funds, to enter into a Joint Use Agreement with the Byron Union School District (BUSD) in an amount not to exceed $600,000 to develop the BUSD Family Playground at 1401 Byron Highway in Byron; and DETERMINE the Project is exempt from the California Environmental Quality Act (CEQA) as a Categorical Exemption Class 1, Class 3, and Class 14, pursuant to Article 19, Sections 15301, 15303, and 15314 of the CEQA Guidelines; and DIRECT the Conservation and Development Director to file a Notice of Exemption with the County Clerk; and AUTHORIZE the Conservation and Development Director to arrange for payment of a $50 fee to the County Clerk for filing the Notice of Exemption. FISCAL IMPACT: No Impact on the General Fund. 100% of the costs will be paid by East Bay Regional Park District Measure WW Local Grant funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kristine Solseng (925) 674-7809 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 33 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:March 1, 2016 Contra Costa County Subject:Agreement with Byron Union School District for Measure WW Implementation March 1, 2016 Contra Costa County Board of Supervisors Minutes 404 BACKGROUND: In November 2008, Alameda and Contra Costa County voters approved the East Bay Regional Park District’s (EBRPD) Measure WW Regional Open Space, Wildlife, Shoreline and Parks Bond Extension. From that measure, a total of $7.93 million is allocated for local park purposes to areas within the unincorporated area of the county. These funds were allocated to specific County Services Areas (CSA) ($2.49 million), Community Service Districts (CSD) and local Recreation and Park Districts ($2.39 million), and to unincorporated areas not in a CSA, CSD or local park district ($3.05 million). On December 15, 2015 the Board of Supervisors adopted a resolution authorizing the Department of Conservation and Development to enter into a Master Contract with EBRPD for the $3.05 million allocated to the unincorporated areas not in a CSA, CSD, or local park district. The Master Agreement between the County and EBRPD was finalized on February 1, 2016, thus allowing the County to submit individual project applications to EBRPD for funding. Applications are accepted by EBRPD on an annual basis between February 1 and March 31. Included in the Board Authorization of the EBRPD Master Contract was a proposed project matrix identifying individual projects to be submitted to EBRPD for funding. The project identified in Supervisorial District 3 was the BUSD Excelsior Play Field improvements (now named the BUSD Family Playground), with an estimated cost of $600,000. The proposed BUSD Family Playground is located on an approximately 3.5 acre underutilized portion of the Byron Union School District property located at 1401 Byron Highway in Byron, CA. The project site is adjacent to Excelsior Middle School, the Byron Union School District Office, and Byer Road. The project will create a much needed family recreational space in the Byron community. The proposed project includes the design and construction of an all-abilities playground with park features including, but not limited to, benches, tables, accessible picnic tables, sidewalk, and improvements to the existing field area. The project also includes the design and construction of a 960 square foot building to house a multi-purpose room for educational and community activities (science club, scout meetings, etc). The project includes the demolition of existing field infrastructure and other actions that may be necessary for implementation. Measure WW Grant eligibility requirements state applicants must provide evidence to EBRPD that they have adequate tenure and/or site control of properties to be improved. A Joint Use Agreement (Agreement) is one mechanism allowed to meet the site control requirement. The attached Agreement outlines the responsibilities of the County and BUSD for implementation of Measure WW grants. The major components of the Agreement include the following: The project shall be open to the public, at minimum, after 3:30 on weekdays and all day on Saturday, The agreement has a term of 25 years per EBRPD requirements, BUSD is responsible for completing the improvements identified in the scope, BUSD is responsible for maintenance of the site, and The County is responsible for grant administration. If EBRPD approves the project, BUSD is ready to begin the design phase of the project. It is anticipated the BUSD Family Playground will be completed by the December of 2017. CONSEQUENCE OF NEGATIVE ACTION: Delay in approving the agreement may result in an inability to secure grant funding, and the project would not move forward. CHILDREN'S IMPACT STATEMENT: The proposed project will support the following community outcomes established in the Children's Report Card: 1) Children and youth are healthy and preparing for a productive adulthood; 2) Families are safe, stable and nurturing; 3) Communities are safe and provide a high quality of life for children and families. ATTACHMENTS Joint Use Agreement CEQA - Notice of Exemption March 1, 2016 Contra Costa County Board of Supervisors Minutes 405 CEQA - Notice of Exemption March 1, 2016 Contra Costa County Board of Supervisors Minutes 406 1 JOINT USE AGREEMENT Allocation of Measure WW Park Bond Funds Byron Union School District Family Playground This joint use agreement (“Agreement”) is dated ______________, 2016 (the “Effective Date”), and is between the BYRON UNION SCHOOL DISTRICT, a California public school district (the “School District”), and the COUNTY OF CONTRA COSTA, a political subdivision of the State of California (the “County”). RECITALS A. In November 2008, the voters of Alameda County and Contra Costa County approved the East Bay Regional Park District’s (“EBRPD”) Measure WW Park Bond Extension (“Measure WW”). A portion of the proceeds that resulted from the issuance of the Measure WW bonds have been set aside for a local grant program, under which eligible applicants are granted Measure WW funds for eligible projects. B. The County and EBRPD are parties to Master Contract No. ____ (the “Master Contract”), under which EBRPD is making a grant of Measure WW funds to the County for the acquisition and development of neighborhood, community and regional parks and recreation lands and facilities in the unincorporated area of Contra Costa County. The amount of such grant is referred to as the “Grant Proceeds.” A copy of the Master Contract is attached as Exhibit A. C. The School District owns that certain property located at 14301 Byron Highway, Byron, California, which is the location of the. A portion of the district site consists of approximately 3 acres located on the south west portion of the site (the “Project Site”). An aerial photograph that shows the Project Site is attached as Exhibit B. D. The County desires to use a portion of the funds it received from EBRPD under the Master Contract to renovate the Project Site by performing the tasks described on Exhibit C. The performance and completion of such tasks is the “Project.” E. California Education Code section 10900 et seq. authorizes counties and school districts to acquire, construct, improve, maintain, and operate recreation centers within or without their territorial limits. F. California Education Code section 17527 et seq. authorizes the governing board of any school district to enter into agreements permitting the use of vacant classrooms or other space in operating school buildings, and the permanent improvement of school grounds, by governmental units. To promote general educational and recreational objectives for children and adults of the community at large, the School District and the County desire that the School District and the County jointly provide a school park at the Project Site, to be used by the School District and the County. March 1, 2016 Contra Costa County Board of Supervisors Minutes 407 2 The parties therefore agree as follows: AGREEMENT 1. Joint Use of Project Site. For the Term of this Agreement, the School District and the County will jointly use the Project Site. Once the Project is complete, the School District shall cause the Project Site to be available for general public recreation, at a minimum, during the following times: After 3:30 p.m. on weekdays and all day on Saturday. 2. Term. The “Term” of this Agreement begins on the Effective Date and ends on the date that is twenty-five years after the date the Project is complete. If no record of the Project completion date can be found, the Term of this Agreement ends on the twenty-sixth anniversary of the Effective Date. 3. Consideration. In exchange for the County allocating $600,000 of the Grant Proceeds to the School District, the School District shall (i) complete the improvements to the Project Site that are identified on Exhibit B, and (ii) permit the County to use the Project Site for the purposes described below. 4. Surrender of Project Site. On the last day of the Term, the County shall peaceably and quietly leave and surrender to the School District the Project Site, along with any improvements thereto. 5. Use. The County may use the Project Site for community park and recreation purposes. In accordance with Section B.10 of the General Provisions of the Master Contract, if the use of the Project Site changes to a use that is not for parks and recreation, or if the Project Site is sold or otherwise disposed of, the School District shall pay to the County the Reimbursement. The “Reimbursement” is an amount that equals (i) the Grant Proceeds, (ii) the fair market value of the Project Site, or (3) the proceeds from the sale or other disposition of the Project Site, whichever is greater. The School District shall pay the Reimbursement to the County within thirty (30) days of a demand from the County. The County shall use the Reimbursement to either make capital improvements related to parks and recreation facilities, in accordance with an agreement between the County and EBRPD, or to reimburse the Grant Proceeds to EBRPD. 6. Maintenance. The School District is responsible for maintaining the Project Site throughout the Term. The School District’s maintenance responsibilities include weed abatement, trash collection, abatement of any illegal dumping on the Project Site, and abatement of any vandalism on the Project Site. 7. Funding Acknowledgment Sign. The School District shall post, or permit the County to post, a funding acknowledgment sign on the Project Site. The funding acknowledgment sign is to remain onsite for at least three years after completion of the improvements described on Exhibit C. March 1, 2016 Contra Costa County Board of Supervisors Minutes 408 3 8. Nondiscrimination. In accordance with Section I of the General Provisions of the Master Contract, the School District shall not (i) discriminate against any person on the basis of sex, race, color, national origin, age, religion, ancestry, sexual orientation, or disability in the use of the Project Site during the Term, (ii) discriminate against any person on the basis of residence, except to the extent reasonable differences in admission or other fees based on residence are permitted by law. 9. Site Visits. The School District shall permit representatives of the County and representatives of EBRPD to make periodic inspections of the Project Site to determine that the School District is complying with the terms of this Agreement. 10. Indemnification. a. By County. County shall indemnify, defend and hold the School District harmless from the County’s share of any and all claims, costs and liability for any damage, injury or death of or to any person or the property of any person, including attorneys’ fees, caused by the willful misconduct or the negligent acts, errors, or omissions of the County, its officers, agents or employees in implementing the Site Improvements, except to the extent caused or contributed to by the negligent acts, errors, or omissions of the School District, its officers, agents or employees. During the term of this Agreement, the County must maintain liability insurance or a self-insurance fund sufficient to protect the School District from the risks stated in this section. b. By School District. The School District shall indemnify, defend and hold the County harmless from School District’s share of any and all claims, costs and liability for any damage, injury or death of or to any person or the property of any person, including attorneys’ fees, caused by the willful misconduct or the negligent acts, errors or omissions of the School District, its officers, agents or employees with respect to the Project Site, except to the extent caused or contributed to by the negligent acts, errors, or omissions of the County, its officers, agents, or employees. During the term of this Agreement, the School District must maintain liability insurance or a self-insurance fund sufficient to protect the County from the risks stated in this section. 11. Notices. All notices required or permitted under this Agreement are to be in writing and delivered personally, or sent by overnight delivery service, or registered or certified mail, postage prepaid and directed as follows: If to the District: Debbie Gold Byron Unified School District 14301 Byron Highway Byron, CA 94514 March 1, 2016 Contra Costa County Board of Supervisors Minutes 409 4 If to County: John Kopchik The County of Contra Costa Department of Conservation and Development 30 Muir Road Martinez, CA 94553 Either party may, at any time or from time to time, designate in writing a substitute address for that above set forth, and thereafter notices are to be delivered to such substitute address for that above set forth. Notices to either party are effective on the date of delivery, if delivered personally, on the next business day if sent by overnight courier, and three business days after depositing in the United States Postal system if sent via registered or certified mail. 12. Project Administration. The School District shall cooperate with the County in preparing any Project Status Reports required by EBRPD during the Term. 13. Project Termination. If any portion of the grant being made to the County under the Master Contract that is intended to be used for the Project is terminated for any reason, the County has no obligation to carry out the Project. 14. No Third-Party Beneficiaries. Nothing in this Agreement, express or implied, is intended to, or does, confer upon any other person any right, benefit or remedy of any nature whatsoever under or by reason of this Agreement. 15. Governing Law. The laws of the State of California govern all matters between the parties that relate to this Agreement. The parties are signing this agreement as of the Effective Date. COUNTY COUNTY OF CONTRA COSTA, a political subdivision of the State of California By: __________________________ John Kopchik Director of Conservation and Development SCHOOL DISTRICT BYRON UNIFIED SCHOOL DISTRICT, a California public school district By: __________________________ Debbie Gold Superintendent March 1, 2016 Contra Costa County Board of Supervisors Minutes 410 G:\Policy Planning Division\Parks\Parks_WWFunds\District3_BUSD\Application\NOE_BUSD.doc Revised 2013 CALIFORNIA ENVIRONMENTAL QUALITY ACT Notice of Exemption To: Office of Planning and Research From: Contra Costa County P.O. Box 3044, Room 113 Dept. of Conservation & Development Sacramento, CA 95812-3044 30 Muir Road Martinez, CA 94553 County Clerk County of: Contra Costa Project Title: Byron Union School District Family Playground Project Applicant: Contra Costa County Project Location – Specific: 1401 Byron Highway, Byron, CA Project Location – City: Byron, CA Project Location – County: Contra Costa Description of Nature, Purpose and Beneficiaries of Project: The proposed project includes the design and construction of an all-abilities playground with park features including, but not limited to, benches, tables, ADA picnic tables, sidewalk, and improvements to existing field. The project also includes the design and construction of a 960 square foot building to house a multi-purpose room for educational and community activities. The project includes demolition of existing field infrastructure and other actions that may be necessary for implementation. The proposed project is located on a 3.5 acre underutilized portion of the Byron Union School District property, adjacent to Excelsior Middle School, the Byron Union School District Office, and Byer Road. The project will create a much needed family recreational space in the Byron community. Name of Public Agency Approving Project: Contra Costa County Name of Person or Agency Carrying Out Project: Contra Costa County Exempt Status: Ministerial Project (Sec. 21080(b) (1); 15268; Categorical Exemption, Sect. 15301, 15303, and 15314 Declared Emergency (Sec. 21080(b)(3); 15269(a)); Other Statutory Exemption, Code no.: Emergency Project (Sec. 21080(b)(4); 15269(b)(c)); General Rule of Applicability Reasons why project is exempt: The project is a Class 1 Exempt (Section 15301(l) – Existing Facilities). Example L includes demolition and removal of individual small structures, including accessory structure. The project includes the demolition of a small, accessory structures on the site (baseball diamond backstop and fencing). The project is a Class 3 Exemptions (Section 15303 – New Construction or Conversion of Small Structure) which consists of construction or installation of small facilities or structures. The construction will include new playground equipment and 960 square foot building is considered small facilities and structures. The project is a Class 14 Exemptions (Section 15314 – Minor Additions to Schools) which consists of minor additions to schools providing the addition does not increase the student population by 25% or ten classroom, whichever is less. The addition of the playground and community room does not allow for an increase of the student population by more than 25%. Lead Agency Contact Person: Kristine Solseng Area Code/Telephone/Extension: (925) 674-7809 If filed by applicant: 1. Attach certified document of exemption finding. 2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: ___________________________________ Date: ________________ Title: _________________________ Signed by Lead Agency Signed by Applicant AFFIDAVIT OF FILING AND POSTING I declare that on I received and posted this notice as required by California Public Resources Code Section 21152(c). Said notice will remain posted for 30 days from the filing date. Signature Title Applicant: Department of Fish and Game Fees Due Name EIR - $3,070.00 Total Due: $ Address Neg. Dec. - $2,210.00 Total Paid $ Department DeMinimis Findings - $0 County Clerk - $50 Receipt #: Conservation & Development - $25 March 1, 2016 Contra Costa County Board of Supervisors Minutes 411 RECOMMENDATION(S): ADOPT a "Support" position on AB 1665 (Bonilla), Transactions and use taxes: County of Alameda, County of Contra Costa, and Contra Costa Transportation Authority , an act to amend Sections 7291 and 7292 of the Revenue and Taxation Code to shift the authority from the County to the Contra Costa Transportation Authority (“CCTA”) to place a special tax measure on the ballot for the purpose of asking the County’s voters to approve a transactions and use tax for the support of countywide transportation programs, as recommended by the Legislation Committee. FISCAL IMPACT: None. BACKGROUND: The Legislature has limited the maximum combined rate of sales, transactions and use taxes that can be imposed in California at 9.5% (the “cap”). The local portion of this combined rate is capped at 2%. In certain circumstances, special legislation has been enacted to allow a city or county to exceed the statutory cap. Revenue and Taxation Code section 7291, as amended in 2013 by AB 210, gave Alameda and Contra Costa Counties each the ability to impose a new, one-half cent (0.5%) transaction and use tax “for support of countywide transportation programs,” above the State’s maximum sales and use tax rate of 9.5%. A ballot measure proposed under this statute requires two-thirds voter approval. The authority to impose this tax expires if the voters have not approved the new tax by December 31, 2020. Using this authority, in 2014 Alameda voters approved a measure called Measure BB, which proposed a 30-year transportation sales tax measures to the voters of that county. The measure passed by 70.76% vote. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: L. DeLaney, 925-335-1097 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: Robert Campbell, County Auditor-Controller C. 34 To:Board of Supervisors From:LEGISLATION COMMITTEE Date:March 1, 2016 Contra Costa County Subject:Support Position on AB 1665 (Bonilla): Transactions and use taxes: Counties of Alameda & Contra Costa, and Contra Costa Transportation Authority March 1, 2016 Contra Costa County Board of Supervisors Minutes 412 BACKGROUND: (CONT'D) > According to the bill analyses for AB 210 (see Attachment A), the Contra Costa “countywide transportation program” referenced in the statute was CCTA’s Countywide Comprehensive Transportation Plan (See, e.g., May 8, 2013, Assembly Floor Analysis). CCTA is considering submitting a transportation tax measure to the Contra Costa County voters in November 2016. To that end, CCTA has proposed a revision to Revenue and Taxation Code section 7291 to transfer the authority from the County to CCTA to propose the special tax. This would be accomplished by AB 1665 (see Attachment B). The rationale is that CCTA oversees this County’s “countywide transportation program” and CCTA will have the responsibility to administer the tax proceeds. At the February 4, 2016 meeting of the CCTA’s Administration and Projects Committee, a position of support was taken on AB 1665 (Bonilla) and Committee members expressed a strong desire that the County would also support the bill. As a CCTA member agency, the County has a substantial role in CCTA’s current effort to develop a Transportation Expenditure Plan and sales tax planned for November 2016 regardless of the statutory changes proposed in the subject bill. Per the Local Transportation Authority and Improvement Act (Public Utilities Code, § 180206(a)): A county transportation expenditure plan shall not be adopted until it has received the approval of the board of supervisors and of the city councils representing both a majority of the cities in the county and a majority of the population residing in the incorporated areas of the county. Currently, Sections 7291 and 7292 of the Revenue and Taxation Code are the only authority the County has to exceed the sales tax cap. On February 8, 2016 the Legislation Committee met, considered the needs of both the County and CCTA relative to the bill, and determined that a position of support was appropriate for recommendation to the Board of Supervisors for AB 1665. CONSEQUENCE OF NEGATIVE ACTION: Because this bill refers to a “countywide transportation program” that serves Contra Costa County, the author may rely on the County’s legislative position for guidance. A lack of support for this bill may compromise the bill’s chances and, in CCTA’s view, could negatively impact the success of a future ballot measure. If AB 1665 is not passed, only the County would have the authority to propose a new transactions and utility tax measure to the voters for the support of this county’s countywide transportation program. CCTA would not have the independent authority to put the tax measure on the ballot. ATTACHMENTS Attachment A Attachment B: AB 1665 March 1, 2016 Contra Costa County Board of Supervisors Minutes 413 AB 210 Page 1 ASSEMBLY THIRD READING AB 210 (Wieckowski) As Amended April 23, 2013 Majority vote LOCAL GOVERNMENT 7-2 REVENUE & TAXATION 5-3 Ayes: Achadjian, Levine, Alejo, Bradford, Gordon, Mullin, Bonta Ayes: Bocanegra, Gordon, Mullin, Pan, Ting Nays: Melendez, Waldron Nays: Dahle, Harkey, Nestande SUMMARY: Extends the current authority for Alameda County to adopt an ordinance imposing a transactions and use tax from January 1, 2014, to December 31, 2020, and allows Contra Costa County to adopt an ordinance imposing a transactions and use tax in the same manner as Alameda County. Specifically, this bill: 1) Extends the sunset date, from January 1, 2014, to December 31, 2020, to provide authority to Alameda County to adopt an ordinance to impose a transactions and use tax that exceeds the combined statutory rate of 2%. 2) Allows, until December 31, 2020, Contra Costa County to adopt an ordinance to impose a transactions and use tax not to exceed 0.5% for the support of a countywide transportation program at a rate that would, in combination with other taxes, exceed the statutory limit of 2%. 3) Allows Alameda County and Contra Costa County to place the ordinance proposing the transactions and use tax to the voters in an election outside the November general election. 4) Finds and declares that a special law is necessary because of the unique fiscal pressures experienced in Alameda and Contra Costa County in providing essential transportation programs. EXISTING LAW: 1) Authorizes cities and counties to impose a local sales and use tax. 2) Authorizes cities and counties to impose transactions and use taxes. 3) Prohibits, in any county, the combined rate of all taxes imposed in accordance with Transactions and Use Tax Law from exceeding 2%. 4) Allows the County of Alameda to adopt an ordinance imposing a transactions and use tax not to exceed 0.5% for the support of countywide transportation programs at a rate that would, in combination with all other transaction and use taxes, exceed the 2% limit established in existing law, if all the following conditions are met: a) The local government entity adopts an ordinance proposing the transactions and use tax by any applicable voting requirements; March 1, 2016 Contra Costa County Board of Supervisors Minutes 414 AB 210 Page 2 b) The ordinance proposing the transactions and use tax is submitted to the electorate on the November 6, 2012, general election ballot and is approved by two-thirds of the voters voting on the ordinance; and, c) The transactions and use tax conforms to the Transaction and Use Tax Law. 5) Provides that the authority for the County of Alameda to adopt an ordinance to impose a transactions and use tax that exceeds the combined statutory rate of 2% shall only remain in effect until January 1, 2014. FISCAL EFFECT: None COMMENTS: Prior to 2003, cities lacked the ability to place transactions and use taxes before their voters without first obtaining approval by the Legislature to bring an ordinance before the city council, and, if approved at the council level, to the voters. This was remedied by SB 566 (Scott), Chapter 709, Statutes of 2003. SB 566 also contained provisions to increase a county's transactions and use tax cap because of the possibility that certain counties were going to run out of room under their caps if cities within those counties approved transactions and use taxes. In Alameda County, Union City voters recently passed a transactions and use tax of 0.5%, which in addition to the countywide rate of 1.5% occupy the tax capacity under the 2% combined rate. The existing 2% transactions and use tax limit would have prevented the enactment of a ballot measure in November of 2012 to increase the tax if it was approved by the voters. In order to remedy this AB 1086 (Wieckowski), Chapter 327, Statutes of 2011, allows a one-time exemption from the 2% transactions and use tax combined rate cap that is currently in statute. This one- time exemption was only for Alameda County and only applied if two-thirds of voters, voting in the November 6, 2012, election agreed and only if the transactions and use tax conforms to Transactions and Use Tax Law. To take advantage of this one-time remedy, Measure B1 was placed on the November 6, 2012, ballot in Alameda County. According to the author, "Measure B1 was supported by an overwhelming majority of voters at 66.53%, but fell .15% short of reaching the two-thirds threshold. Given the clear majority of voters that support continued improvements to meet the county's vast transportation needs, the Alameda County Transportation Commission is seeking approval to take another ballot measure before voters prior to 2020." This bill allows Alameda County to go back to the voters with another ballot measure by extending their existing authority, from January 1, 2014, to December 31, 2020, to adopt an ordinance to impose a transactions and use tax that exceeds the combined rate of 2%. According to the Alameda County Transportation Commission (Alameda CTC) they are in the process of developing long-term policies and a funding plan to return with another ballot measure prior to 2020. This bill is sponsored by the Alameda CTC. Additionally, Contra Costa Transportation Authority (CCTA) is currently working on a 2014 update of the Countywide Comprehensive Transportation Plan (CTP). The development of the CTP is underway and includes a public input component, polling, and strategic planning that may inform the CCTA in their decision to develop an expenditure plan that includes a local transportation measure. Without this bill, if the CCTA decides to proceed with an increase, the existing 2% transactions and use tax limit will prevent the enactment of the tax if it is approved March 1, 2016 Contra Costa County Board of Supervisors Minutes 415 AB 210 Page 3 by the voters. The City of El Cerrito recently enacted an additional transactions and use tax of 0.5%, which in addition to the current rate of 0.5% in El Cerrito and the countywide rate of 1% occupy the tax capacity under the 2% combined rate. The CCTA would like the option of placing a ballot measure before the voters to exceed the existing 2% cap by 0.5%. This bill requires Contra Costa County to abide by requirements established for Alameda County in order to exceed the 2% transactions and use tax cap. Like Alameda County, this bill provides Contra Costa County an exemption to the 2% cap, if two-thirds of voters in an election agree, and only if the transactions and use tax conforms to Transactions and Use Tax Law. This bill allows the two counties to place a ballot measure for a transactions and use tax up to 0.5% in any election until December 31, 2020. The Legislature may wish to discuss if the 2% transactions and use tax combined rate cap needs to be raised statewide, instead of having counties come to the Legislature on a case by case basis. Support arguments: While this bill allows Alameda and Contra Costa County to exceed the current 2% combined county rate, it abides by all local voting requirements, and would only take effect if voters approve the new transactions and use tax at an election prior to December 31, 2020. Opposition arguments: Opponents argue that this bill will further distort the intention and design of California local sales tax by promoting inconsistent rates amongst the counties. Additionally, excessive tax rates put the state at a competitive disadvantage and forestall an economic recovery. Analysis Prepared by: Misa Yokoi-Shelton / L. GOV. / (916) 319-3958 FN: 0000389 March 1, 2016 Contra Costa County Board of Supervisors Minutes 416 california legislature—2015–16 regular session ASSEMBLY BILL No. 1665 Introduced by Assembly Member Bonilla January 14, 2016 An act to amend Sections 7291 and 7292 of the Revenue and Taxation Code, relating to taxation. legislative counsel’s digest AB 1665, as introduced, Bonilla. Transactions and use taxes: County of Alameda, County of Contra Costa, and Contra Costa Transportation Authority. Existing law authorizes the County of Alameda and the County of Contra Costa to impose a transactions and use tax for the support of countywide transportation programs at a rate of no more than 0.5% that, in combination with other specified taxes, exceeds the combined rate of all these taxes that may be imposed, if certain requirements are met, including a requirement that the ordinance proposing the transactions and use tax be submitted to, and approved by, the voters. Existing law repeals this authority on December 31, 2020, if the ordinance is not approved by the voters by that date. This bill would extend this taxing authority of the County of Alameda until December 31, 2014, and would shift this same taxing authority, or so extended, from the County of Contra Costa to the Contra Costa Transportation Authority. Vote: majority. Appropriation: no. Fiscal committee: no. State-mandated local program: no. March 1, 2016 Contra Costa County Board of Supervisors Minutes 417 The people of the State of California do enact as follows: line 1 SECTION 1. Section 7291 of the Revenue and Taxation Code line 2 is amended to read: line 3 7291. Notwithstanding any other law, the County of Alameda line 4 and the County of Contra Costa Transportation Authority may line 5 each impose a transactions and use tax for the support of line 6 countywide transportation programs at a rate of no more than 0.5 line 7 percent that would, in combination with all taxes imposed pursuant line 8 to Part 1.6 (commencing with Section 7251), exceed the limit line 9 established in Section 7251.1, if all of the following requirements line 10 are met: line 11 (a)  The county or the Contra Costa Transportation Authority line 12 adopts an ordinance proposing the transactions and use tax by any line 13 applicable voting approval requirement. line 14 (b)  The ordinance proposing the transactions and use tax is line 15 submitted to the electorate and is approved by the voters voting line 16 on the ordinance pursuant to Article XIIIC of the California line 17 Constitution. line 18 (c)  The transactions and use tax conforms to the Transactions line 19 and Use Tax Law, Part 1.6 (commencing with Section 7251), other line 20 than Section 7251.1. line 21 SEC. 2. Section 7292 of the Revenue and Taxation Code is line 22 amended to read: line 23 7292. If, as of December 31, 2020, 2024, an ordinance line 24 proposing a transactions and use tax has not been approved as line 25 required by subdivision (b) of Section 7291, this chapter shall be line 26 repealed as of that same date. line 27 SEC. 3. The Legislature finds and declares that a special law line 28 is necessary and that a general law cannot be made applicable line 29 within the meaning of Section 16 of Article IV because of the line 30 unique fiscal pressures being experienced in the County of line 31 Alameda and by the Contra Costa Transportation Authority in line 32 providing essential transportation programs. O 2 March 1, 2016 Contra Costa County Board of Supervisors Minutes 418 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21831 to add one permanent full-time Account Clerk – Advanced Level (JDTD) at salary level 3RX-1133 ($3,408 - $4,353) and cancel one permanent full-time Collection Enforcement Officer II (SMVD) at salary level QV5-1304 ($4,048 - $4,920) position #14259 in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this action will result in an annual cost savings of $10,008.76 with benefits, including pension cost savings of $2,417.08. BACKGROUND: The Health Services Department’s Patient Accounting Division is responsible for all of Health Services Patient Accounting. The majority of the Patient Accounting Division’s work load is completed by the Account Clerk classification series. There is already APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Melissa Carofanello - melissa.carofanello@hsd.cccounty.us - 925-957-5248 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 35 To:Board of Supervisors From:William Walker, M.D., Health Services Date:March 1, 2016 Contra Costa County Subject:Add one Account Clerk Advanced Level position and cancel one vacant Collection Enforcement Officer II position in the Health Services Department March 1, 2016 Contra Costa County Board of Supervisors Minutes 419 BACKGROUND: (CONT'D) an existing Collection Enforcement Officer II position and currently it has been determined there is not enough work or assignments to warrant the additional Collection Enforcement Officer II position in Patient Accounting which has been vacant since 2013. The Department has determined the need for an Account Clerk position is critical and is able to cancel the Collection Enforcement Officer II in its place. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Health Services Patient Accounting Unit will not have adequate staff to meet its financial and legal obligations. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P-300 #21831 MINUTES ATTACHMENTS P300 #21831 signed March 1, 2016 Contra Costa County Board of Supervisors Minutes 420 POSITION ADJUSTMENT REQUEST NO. 21831 DATE 9/23/2015 Department No./ Department HEALTH SERVICES Budget Unit No. 0540 Org No. 6569 Agency No. A18 Action Requested: Add one Account Clerk- Advanced Level (JDTD) and cancel one Collection Enforcement Officer II (SMVD) #14259 in the Health Services Department. (Represented) Proposed Effective Date: 3/9/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($10,109.00) Net County Cost $0.00 Total this FY ($2502.00) N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost Savings to EFI Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Melissa Carofanello ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 3/19/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 03/19/16 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: _Approve as requested by Department3______________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 March 1, 2016 Contra Costa County Board of Supervisors Minutes 421 REQUEST FOR PROJECT POSITIONS Department Date 2/20/2016 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY March 1, 2016 Contra Costa County Board of Supervisors Minutes 422 March 1, 2016Contra Costa County Board of Supervisors Minutes423 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21832 to add two (2) Health Services Clinical Systems Analyst I (LBVB) positions ($8,406-$9,267) and cancel two (2) vacant Health Services Systems Analyst II (LBVC) positions #14268 and #16022 in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, the costs associated with this action will be approximately $19,131 annually with benefits including $4,620 in pension costs. Costs will be funded by Enterprise Fund I (100%). BACKGROUND: The Health Services Information Technology unit has identified a need for additional Health Services Clinical Systems Analyst I positions. The two Health Services Systems Analyst II positions the unit is looking to cancel provide ccLink application support to the ASAP (Emergency Department) and Beacon (Oncology) modules. It is critical that these Analyst positions have clinical education and experience as a practicing or former clinician in order to provide support to clinical end-users. The addition of the Health Services Clinical Systems Analyst I positions will be beneficial to the unit in performing these tasks. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kristen Cunningham, 957-5267 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 37 To:Board of Supervisors From:William Walker, M.D., Health Services Date:March 1, 2016 Contra Costa County Subject:Add one Health Services Clinical Systems Analyst I and cancel two Health Services Systems Analyst II positions in the Health Services Department March 1, 2016 Contra Costa County Board of Supervisors Minutes 424 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, Health Services Information Technology will not have the appropriate personnel to staff its clinical operations. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P300 No. 21832 MINUTES ATTACHMENTS P300 #21832 signed March 1, 2016 Contra Costa County Board of Supervisors Minutes 425 POSITION ADJUSTMENT REQUEST NO. 21832 DATE 2/3/2016 Department No./ Department Health Services – Info Technology Budget Unit No. 0540 Org No. 6555 Agency No. A18 Action Requested: Add two Health Services Clinical Systems Analyst I (LBVB) positions and cancel two vacant Health Services Systems Analyst II (LBVC) positions #14268 and #16022 in the Information Technology division of the Health Services Department Proposed Effective Date: 3/2/2016 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $19,131.99 Net County Cost $0.00 Total this FY $6,377.33 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Costs funded 100% by Enterprise Fund I Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Kristen Cunningham ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 2/19/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 2/19/2016 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 March 1, 2016 Contra Costa County Board of Supervisors Minutes 426 REQUEST FOR PROJECT POSITIONS Department Date 2/24/2016 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY March 1, 2016 Contra Costa County Board of Supervisors Minutes 427 March 1, 2016Contra Costa County Board of Supervisors Minutes428 RECOMMENDATION(S): 1. ADOPT Resolution No. 2016/110 reallocating the classifications of Chief Assistant County Administrator – Exempt (ADB1) and County Finance Director-Exempt (ADB6) on the Salary Schedule; 2. ADD the position of Chief Assistant County Administrator –Exempt Job Code (ADB1) and cancel position no. 12832 Senior Management Analyst Job Code (ADTD) in the County Administrator’s Office effective March 1, 2016; 3. APPOINT Allison Picard to the position of Chief Assistant County Administrator – Exempt at Step 5 of the salary range effective April 1, 2016 with the following additional terms of employment: Other benefits as provided for the Chief Assistant County Administrator – Exempt in Management Resolution No. 2015/386; and 4. APPOINT Eric Angstadt to the position of Chief Assistant County Administrator – Exempt at Step 5 of the salary range effective May 2, 2016 with the following additional terms of employment: Other benefits as provided for the Chief Assistant County Administrator – Exempt in Management Resolution No. 2015/386. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kathy Ito, (925) 335-1754 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Lisa Lopez, Assistant Director of Human Resources, Harjit S. Nahal, Assistant County Auditor C. 39 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:Appointment of two Chief Assistant County Administrator-Exempt March 1, 2016 Contra Costa County Board of Supervisors Minutes 429 FISCAL IMPACT: The cost of reallocating the classifications of Chief Assistant County Administrator - Exempt and County Finance Director-Exempt on the salary schedule to add one additional step would be $9,816 for each position annually. The addition of one Chief Assistant County Administrator-Exempt and cancellation of one Senior Management Analyst position will result in an estimated annual net cost of $250,888, of which $38, 256 is due to pension. The fiscal impact for the remainder of the current year is estimated to be $84,000. All costs are 100% General Fund. BACKGROUND: In July of 2015, Chief Assistant County Administrator Theresa Speiker informed the County Administrator that she would be resigning from her position no later than March 31, 2016. The County contracted with Peckham and McKenney to conduct the recruitment to fill two vacancies, the impending vacancy and another to be created, to assist the County Administrator in making major financial, administrative and policy recommendations to the Board of Supervisors as well as conducting or directing special projects and the analysis of public policy issues that are complex, difficult and sensitive in nature. On November 6, 2015, the recruitment to fill two (2) Chief County Administrator-Exempt positions commenced. Peckham and McKenney advertised the positions nationwide but with particular emphasis on the west coast region. Ads were placed with the California State Association of Counties (CSAC), Careers in Government, Western City Magazine, California City News, International City/County Management Association (ICMA), National Association of Counties (NACo) News, Municipal Management Association of Northern California (MMANC), Municipal Management Association of Southern California (MMASC), Oregon League of Cities, and Jobs Available. Invitations and recruitment profiles were sent to 418 potential candidates targeted by Peckham and McKenney. The five (5) week recruitment garnered 106 applications. With the assistance of Peckham and McKenney, the applications were screened and eight (8) semi-finalists were forwarded to the County Selection Committee on January 25, 2016. The County Selection Committee was composed of Nancy Watt, County Executive Officer, Napa County; Monica Nino, County Administrator, San Joaquin County; Lisa Driscoll, County Finance Director, Contra Costa County; and Kathy Ito, President, KMI Human Resources Consulting, Inc. The County Selection Committee referred four (4) candidates to be interviewed by Candace Anderson, Chair, Contra Costa County Board of Supervisors, District 2; Mary Piepho, Vice Chair, Contra Costa County Board of Supervisors, District 3; and myself. Following the interviews on February 3, 2016, and a series of reference checks, Contra Costa County residents Allison Picard and Eric Angstadt were selected for the positions. Ms. Picard holds a Bachelor’s Degree in History from Loyola Marymount University and a Master’s Degree in Public Administration with concentrations in Finance and Urban Planning from California State University, Long Beach. Ms. Picard holds a Certified Labor Relations Master certificated from the California Public Employer Relations Association (CalPELRA). She currently serves as the Assistant General Manager, Employee Relations for San Francisco Bay Area Rapid Transit (BART), after holding posts as Assistant County Administrator and Deputy County Administrator/Human Resources Director for the County of Kings, and Chief Analyst for the County of Los Angeles Administrative Office, Finance and Operations Branch. Ms. Picard also served as an Instructor for Chapman University teaching courses within the Organization Leadership undergraduate and Human Resources graduate programs. Ms. Picard brings with her over 30 years of local government experience in both budget development/administration as well as human resources/labor relations. March 1, 2016 Contra Costa County Board of Supervisors Minutes 430 Mr. Angstadt earned a Bachelor’s Degree in Archaeology from the University of Virginia and a Master’s Degree in Archaeology with an emphasis in Economic Archaeology from Arizona State University. Mr. Angstadt has also completed coursework toward his Master of City Planning (MCP) with an emphasis in Economic Development at the University of Tennessee. He currently serves as the Director of Planning and Development for the City of Berkeley, after holding posts as the Deputy Director, Community and Economic Development Agency, for the City of Oakland, and as the Interim Economic Development Director and Principal Planner for the City of Benicia. He also served in the U.S. Army as a Logistics Manager and Investigating Officer. Mr. Angstadt brings with him over 20 years of public sector management experience with expertise in planning, economic development and executive leadership as well as a talent for resolving controversial problems and handling high-level negotiations of sensitive issues. CONSEQUENCE OF NEGATIVE ACTION: The Chief Assistant County Administrator position(s) will go vacant and the salary schedule will not be reallocated. AGENDA ATTACHMENTS Resolution No. 2016/110 MINUTES ATTACHMENTS Res 2016/110 signed March 1, 2016 Contra Costa County Board of Supervisors Minutes 431 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/110 In the Matter of: Reallocating the salary of the classifications of Chief Assistant County Administrator – Exempt and County Finance Director-Exempt and cancelling the outstanding performance pay steps for the classification of Chief Assistant County Administrator –Exempt. Whereas, the County Administrator’s Office and the Human Resources Department recognized a need to reallocate the salary of the Chief Assistant County Administrator-Exempt classification; Whereas, the salary of the County Finance Director –Exempt salary was previously reallocated to the salary range of the Chief Assistant County Administrator – Exempt via Resolution No. 2014/196; The Contra Costa County Board of Supervisors acting solely in its capacity as the Governing Board of the County of Contra Costa RESOLVES THAT: ABOLISH outstanding performance steps for classification of Chief Assistant County Administrator-Exempt Job Code (ADB1) in Resolution No. 94/575 effective March 1, 2016; 1. REALLOCATE the classifications of Chief Assistant County Administrator –Exempt (ADB1) and County Finance Director-Exempt (ADB6) from salary level BD5/2565 – 4 steps ($165,233.47 – $196,060.34) on the salary schedule to salary level BD5/2565 – 5 steps ($165,233.47 – $205,875.86) on the salary schedule effective March 1, 2016; 2. Place incumbent of the County Finance Director-Exempt (ADB6) classification, who was at Step 4 of her previous salary range, at Step 5 of the new salary range established class for the class effective March 1, 2016; and 3. ADD position of Chief Assistant County Administrator-Exempt (ADB1) and CANCEL position no. 12832 Senior Management Analyst (ADTD) in the County Administrator's Office, effective March 1, 2016. 4. Contact: Kathy Ito, (925) 335-1754 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Lisa Lopez, Assistant Director of Human Resources, Harjit S. Nahal, Assistant County Auditor 5 March 1, 2016 Contra Costa County Board of Supervisors Minutes 432 March 1, 2016Contra Costa County Board of Supervisors Minutes433 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 21829 to reallocate the salary schedule, B85 2010 ($8,147.25 - $10,398.19) of the EHS Chief Financial Officer - Exempt (XAD9) classification to a salary schedule of $8,147.25 - $11,126.06. FISCAL IMPACT: Upon approval, this action will result in annual costs of approximately $12,581, which includes $3,057 in pension costs. (45% State, 45% Federal, 10% County funding) BACKGROUND: The Employment and Human Services Department recently recruited and hired a new EHS Chief Financial Officer. Since that time, the incumbent has made a significant contribution to the department, has modernized out-of-date fiscal operations, created the budget management system needed in the 21st century that allows the department to monitor revenue and expenditures in real time and make informed decisions to maximize revenues. Additionally, the department is on the cusp of partnering with other county and community agencies to leverage and braid funding APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Lisa Lopez, Assistant Director of Human Resources, Harjit S. Nahal, Assistant County Auditor C. 38 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:Position Resolution No. 21829 - Reallocating the Salary Schedule of the EHS Chief Financial Officer March 1, 2016 Contra Costa County Board of Supervisors Minutes 434 BACKGROUND: (CONT'D) streams in such a way as to enhance the County’s ability to provide safety net services without increasing county general fund costs. Although EHSD is still not fully recovered from the effects of the Recession in regard to meeting compliance and audit expectations, the EHS Chief Financial Officer’s leadership in this regard has been highly productive. The requested action is to compensate the employee for the significance of the work being performed that is far and above that of the job specification of the original recruitment. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the County will be negatively impacted by the loss of a highly-trained individual key to the Department of Employment and Human Services' financial operations. AGENDA ATTACHMENTS P300 - 21829 MINUTES ATTACHMENTS P300 #21829 signed March 1, 2016 Contra Costa County Board of Supervisors Minutes 435 POSITION AD JUSTMENT REQUEST NO. 21829 DATE 2/19/2016 Department No./ Department Employment Human Services Budget Unit No. 0501 Org No. 5101 Agency No. A19 Action Requested: ADOPT Position Adjustment Resolution No. 21829 to reallocate the salary schedule, B85 2010 ($8147.25 - $10398.19) of the EHS Chief Financial Officer - Exempt (XAD9) classification, to reflect a salary increase of 7%. Proposed Effective Date: 3/1/2016 Classification Questionnaire attached: Yes No No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $12,581.15 Net County Cost $12581.12 Total this FY $5242.14 N.C.C. this FY $524.21 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 45% State, 45% Federal, 10% County Funding Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Kathy Gallagher ______________________________________ (for) Department Head REVIEW ED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Lisa Driscoll, County Finance Director 2/19/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 2/24/2016 ADOPT Position Adjustment Resolution No. 21829 to reallocate the salary schedule, B85 2010 ($8147.25 - $10398.19) of the EHS Chief Financial Officer - Exempt (XAD9) classification, to reflect a salary increase of 7%. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 3/1/2016(Date) Lisa Lopez 2/24/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 March 1, 2016 Contra Costa County Board of Supervisors Minutes 436 REQUEST FOR PROJECT POSITIONS Department Date 2/24/2016 No. xxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial im plications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY March 1, 2016 Contra Costa County Board of Supervisors Minutes 437 March 1, 2016Contra Costa County Board of Supervisors Minutes438 RECOMMENDATION(S): Adopt Position Adjustment Resolution No. 21830 to reallocate the salaries of CCRMC Chief Executive Officer (VCB2) from salary plan grade and level B85-2614 ($14,816) to B85-2645 ($24,916), Medical Director (VCA2), Chief Medical Officer (VPS4) from salary plan grade and level B85-2643 ($15,247) to B85-2645 ($24,916), and Chief Nursing Officer (VWD2) from salary plan grade and level B8L-2449 ($13,341) to B8L-2455 ($19,083). FISCAL IMPACT: No net fiscal impact. The cost of this action will be offset by the discontinuance of On-Call duty pay and Sale of Vacation eligibility for employees in these classifications. BACKGROUND: The base salaries for these classifications are not competitive to sustain a strong knowledgeable leadership team. The Hospital and Health Centers provides care and services to a large portion of the ever increasing Contra Costa Health Plan membership, which is currently at 190,000 lives. This executive team is responsible for working with the Director of Health Services to maintain and enhance the quality of care for our patients. The state of California and the federal Centers for Medicaid and Medicare Services (CMS) announced that a high-level conceptual agreement APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dorette McCollumn 957-5253 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Lisa Lopez, Assistant Director of Human Resources, Enid Mendoza, Senior Deputy County Administrator, William Walker, Health Services Department, Human Resources C. 36 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Position Resolution No. 21830 - Reallocating the Salary Schedule of Specific Classifcations in the Health Services Department March 1, 2016 Contra Costa County Board of Supervisors Minutes 439 BACKGROUND: (CONT'D) was reached regarding the renewal of California's Section 1115 Medicaid Waiver. The Public Hospital Redesign & Incentives in Medi-Cal and Whole Person Care programs will require continued innovative improvement and re-design to achieve the necessary outcomes required by the State and CMS. It is critical for the County to maintain a skilled and experienced executive leadership team to ensure that the County services remain a strong public health care safety net for the citizens of Contra Costa County. While reviewing the salaries of like positions in other Bay Area counties, the Health Services department found Contra Costa County’s compensation for these four classifications to be significantly below market. Therefore, the department is requesting to reallocate the salaries of these classifications which will strategically place the Department in a better position to recruit and retain in the future, while offsetting the costs by the discontinuance of On-Call duty pay and sale of vacation for these classifications. By nature of their role in the organization all incumbents are expected to stand ready to report to work at any time, and the department has used on-call duty pay as a mechanism to adequately compensate these individuals. The incumbents will still be expected to stand ready to report to work outside of their normal work hours. However, on-call duty pay and the vacation buy- back program will no longer be available to incumbents in these classifications. The four specified classifications are: CCRMC Chief Executive Officer (VCB2); Medical Director (VCA2); Chief Medical Officer (VPS4); and Chief Nursing Officer (VWD2). CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved the department will be in jeopardy of retaining a highly skilled and effective executive team, and may have difficulty recruiting in the future. AGENDA ATTACHMENTS P300 - 21830 MINUTES ATTACHMENTS P300 #21830 signed March 1, 2016 Contra Costa County Board of Supervisors Minutes 440 POSITION AD JUSTMENT REQUEST NO. 21830 DATE 12/23/15 Department No./ Department HEALTH SERVICES - Hospital & Clinics Budget Unit No. 0540 Org No. 6544 Agency No. A18 Action Requested: Reallocate the salary of CCRMC Chief Executive Officer (VCB2) in org #6544; reallocate the salary of Chief Medical Officer- Exempt (VPS4) in org. #6544; reallocate the salary of Medical Director (VCA2) in org #6544; and reallocate the salary of Chief Nursing Officer (VWD2) in org #6505. Proposed Effective Date: 3/1/16 Classification Questionnaire attached: Yes No No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $0.00 Net County Cost Total this FY $0.00 N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT Elimination of on-call duty pay and vacation buy-back Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Dorette McCollumn ______________________________________ (for) Department Head REVIEW ED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 2/23/2016 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 2/25/2016 Reallocate salaries of CCRMC Chief Executive Officer (VCB2) from salary plan grade and level B85-2614 ($14,816) to B85- 2645 ($24,916), Medical Director (VCA2) and Chief Medical Officer (VPS4) from salary plan grade and level B85-2643 ($15,247) to B85-2645 ($24,916), and Chief Nursing Officer (VWD2) from salary plan grade and level B8L-2449 ($13,341) to B8L-2455 ($19,083). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 3/1/2016(Date) Marta Goc 2/25/2016 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 March 1, 2016 Contra Costa County Board of Supervisors Minutes 441 REQUEST FOR PROJECT POSITIONS Department Date 2/25/2016 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have consi dered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY March 1, 2016 Contra Costa County Board of Supervisors Minutes 442 March 1, 2016Contra Costa County Board of Supervisors Minutes443 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Department Director, or designee, to execute a contract amendment with California Department of Community Services and Development, including modified indemnification language, for Department of Energy Weatherization Assistance Program / Low-Income Home Energy Assistance to increase the payment limit by $49,368 to a new amount $152,541 and extend the term to September 1, 2015 through June 30, 2016. FISCAL IMPACT: 100% Federal funds passed though State / CFDA # 84.042 U.S. Department of Health and Human Services California Department of Community Services and Development Net County Costs: $0 CCC: 39-800-16 BACKGROUND: The County routinely receives funds from the California Department of APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6304 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Jagjit Bhambra, Sam Mendoza, Cassandra Youngblood C. 45 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 1, 2016 Contra Costa County Subject:2015-16 Department of Energy / Weatherization Assistance Program contract / amendment #1 March 1, 2016 Contra Costa County Board of Supervisors Minutes 444 BACKGROUND: (CONT'D) Community Services and Development to manage a Department of Energy Weatherization Assistance program. Contra Costa County has received funding from the State Department of Community Services and Development for 20 years wherein the county provides energy bill assistance payments and weatherization services to county residents who are income-eligible to receive said services. The funding source is federal funding from the Department of Energy passed through by the California Department of Community Services and Development. The county receives the money via the Employment & Human Services Department (EHSD); EHSD, in turn, partners with the county Department of Conservation and Development to provide direct services to clients through energy saving home improvements. The energy saving measures may provide homes with hot water heaters, furnaces, refrigerators, microwaves, doors, windows, florescent light bulbs, weather stripping, ceiling fans, and attic insulation. Homes receive a blower door test (a diagnostic tool to locate and correct air infiltration), and homes with gas appliances receive a combustion appliance safety test that checks for carbon monoxide gas leakage. Homes with gas appliances are provided with carbon monoxide alarm. The program uses income based eligibility as per the federal poverty guidelines for that program year. Once eligibility is determined, clients with no hot water, no heat, or are in danger of having their power shut off are served as emergencies. Services are then based on clients with the lowest income, highest energy burden, and those with one household member who is considered in the vulnerable population. The board approved receipt of the 2015-16 allocation on July 28, 2015. The state routinely amends these contracts as more funding becomes available; this board order is to accept additional funding and to extend the contract term. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the Department will not receive funding to operate the weatherization assistance program in Contra Costa County. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department, Community Services Bureau energy program supports one Contra Costa County community outcome - Outcome #4: "Families that are Safe, Stable and Nurturing." This outcome is supported by the provision of home energy assistance to keep households warm in winter and to increase household energy efficiency. March 1, 2016 Contra Costa County Board of Supervisors Minutes 445 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to execute a contract with Little Angels Country Day School LLC to pay the county an amount not to exceed $39,000 to provide food services to the childcare program at Little Angels Country Day School for the period February 1, 2016 through December 31, 2016. FISCAL IMPACT: No net County costs. Little Angels Country Day School has agreed to reimburse the County, up to the limits of the California Child and Adult Food Program, for food service expenses related to this contract. The County will provide breakfast, lunch and snack to up to 50 children at the rate of $3.54 per day per child. BACKGROUND: Little Angels Country Day School preschool program offers Head Start and State Preschool program services through contract with the Community Services Bureau (CSB). The preschool provides services to low-income children in East Contra Costa County. CSB will provide meals APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6346 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Ericka Ramirez, Sam Mendoza, Cassandra Youngblood C. 44 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 1, 2016 Contra Costa County Subject:2016 Food Services Agreement with Little Angels Country Day School LLC March 1, 2016 Contra Costa County Board of Supervisors Minutes 446 BACKGROUND: (CONT'D) to the program that meet the Head Start performance standards and USDA meal guidelines. Little Angels Country Day School will pay $3.54 per meal and the Department will seek reimbursement from California Child and Adult Food Program for the remaining cost per meal. CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will be unable to provide food services to its childcare partner. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. March 1, 2016 Contra Costa County Board of Supervisors Minutes 447 RECOMMENDATION(S): ADOPT Resolution No. 2016/88 to Approve and Authorize the Employment and Human Services Department Director, or designee, to execute a contract with the California Department of Aging, Agreement #SP-1516-07, to pay County an amount not to exceed $29,688 for Supplemental Nutrition Assistance Program-Education (SNAP-ED) services for the period October 1, 2015 through September 30, 2016. FISCAL IMPACT: County to receive funding in amount not to exceed $29,688 from California Department of Aging SNAP-Ed funding, Agreement SP-1516-07. (100% Federal) (No County match) BACKGROUND: The Supplemental Nutrition Assistance Program-Ed (SNAP-ED) funding will be used to improve the health of low-income seniors through exercise and better nutrition education. Employment and Human Services will design and implement nutrition information programs. The SNAP-ED program will provide year-long program(s) at low-income senior sites and provide nutrition education classes at senior centers and congregate meal sites throughout Contra Costa County. Nutrition education materials will be distributed to /Contra Costa County seniors who receive Meals on Wheels food services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 43 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 1, 2016 Contra Costa County Subject:California Department of Aging Supplemental Nutrition Assistance Program-Education (SNAP-ED)funding March 1, 2016 Contra Costa County Board of Supervisors Minutes 448 CONSEQUENCE OF NEGATIVE ACTION: Without funding, Employment and Human Services would be unable to provide Nutrition Education and Prevention Program(s) to the SNAP-ED populations in Contra Costa County CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS Resolution No. 2016/88 MINUTES ATTACHMENTS Res 2016/88 signed March 1, 2016 Contra Costa County Board of Supervisors Minutes 449 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/88 In the Matter Of: California Department of Aging Supplemental Nutrition Assistance Program-Education Funding WHEREAS, the Contra Costa County (CCC) Employment and Human Services Department (EHSD) Area on Aging (AAA) provides services to the SNAP-Ed population, including low-income seniors, and, WHEREAS, the California Department of Aging has made $29,688 in SNAP-ED funds available to CCC EHSD AAA, and, WHEREAS, the CCC EHSD AAA will provide Nutrition Education program(s) designed to improve the health of low-income seniors and will distribute information to seniors who receive Meals on Wheels food services. Now, Therefore, Be It Resolved: The Contra Costa Board of Supervisors approve and authorize the Employment and Human Services Director, or designee, to execute a contract with the California Department of Aging to pay County an amount not to exceed $29,688, Agreement #SP-1516-07, for the Supplement Nutrition Assistance Program-Education services for the period October 1, 2015 through September 30, 2016. Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: 5 March 1, 2016 Contra Costa County Board of Supervisors Minutes 450 March 1, 2016Contra Costa County Board of Supervisors Minutes451 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee to apply for and accept the California Governor's Office of Emergency Services, Unserved/Underserved Victim Advocacy and Outreach Program grant funding in an amount not to exceed $175,000 to identify underserved socially isolated populations, fund awareness, and improve knowledge to access local services available to crime victims for the period April 1, 2016 through March 31, 2017. FISCAL IMPACT: County to receive an amount not to exceed $175,000 from the California Governor's Office of Emergency Services, Unserved/Underserved Victim Advocacy and Outreach Program grant. (100% State) (20% In kind match) BACKGROUND: This grant funding is focused on service delivery to victims of violent crime within the unserved/underserved and socially isolated populations such as the elder population. In addition, it is designed to fund the awareness and to improve knowledge about assessing local services available to crime victims. The primary purpose of the program is to increase access to culturally APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 42 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 1, 2016 Contra Costa County Subject:California Governor's Office of Emergency Services Unserved/Underserved Victim/Advocacy and Outreach Program grant March 1, 2016 Contra Costa County Board of Supervisors Minutes 452 BACKGROUND: (CONT'D) appropriate victim services for unserved and underserved victim of crime. This can be accomplished by creating new programs or enhancing existing programs to commit staff time to specifically address the needs of the identified victim population, hiring staff, that reflects that population, training all staff on the cultural norms of the population and increasing out reach efforts. CONSEQUENCE OF NEGATIVE ACTION: Without funding, expansion of existing services and implementation of new programs to provide services to the unserved/underserved victims of violence crimes would not be realized. CHILDREN'S IMPACT STATEMENT: Not applicable. March 1, 2016 Contra Costa County Board of Supervisors Minutes 453 RECOMMENDATION(S): APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute Agreement #15-0289 with the California Department of Food and Agriculture for reimbursement in an amount not to exceed $766,211. to provide pest detection services for the period July 1, 2015 through June 30, 2016. FISCAL IMPACT: Agreement #15-0289 will reimbursement the Department for expenses incurred, not to exceed $766,211, during the period beginning July 1, 2015 through June 30, 2016, for pest detection work performed on behalf of the California Department of Food and Agriculture (CDFA) in Contra Costa County. The total cost of this program is expected to be $998,923. Cost of $283,007 will come from the general fund, which should bring an expected $113,203 revenue from Gas tax in FY16/17. This revenue has been anticipated in the departments 15/16 budget. BACKGROUND: The county shall provide services for placing and servicing of traps for the detection of exotic insect pests, which are considered hazardous to agriculture and the economy of California. The insects may include, but are not limited to the Mediterranean Fruit Fly, Mexican APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 646-5250 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 41 To:Board of Supervisors From:Chad Godoy, Director of Agriculture/Weights & Measures Date:March 1, 2016 Contra Costa County Subject:Exotic Pest Detection Trapping Agreement #15-0289 March 1, 2016 Contra Costa County Board of Supervisors Minutes 454 BACKGROUND: (CONT'D) Fruit Fly, Oriental Fruit Fly, Melon Fly, Gypsy Moth and Japanese Beetle. This list is not inclusive and may contain other invasive exotic pests as identified. This agreement includes delimitation work associated with the detection of one or more life stages of target pests in the county. CONSEQUENCE OF NEGATIVE ACTION: A negative action would result in loss of revenue to the Department and possible threat to our local agriculture and residents of Contra Costa County. CHILDREN'S IMPACT STATEMENT: No impact ATTACHMENTS Pest Detection 2016 March 1, 2016 Contra Costa County Board of Supervisors Minutes 455 March 1, 2016 Contra Costa County Board of Supervisors Minutes 456 March 1, 2016 Contra Costa County Board of Supervisors Minutes 457 March 1, 2016 Contra Costa County Board of Supervisors Minutes 458 March 1, 2016 Contra Costa County Board of Supervisors Minutes 459 March 1, 2016 Contra Costa County Board of Supervisors Minutes 460 March 1, 2016 Contra Costa County Board of Supervisors Minutes 461 March 1, 2016 Contra Costa County Board of Supervisors Minutes 462 March 1, 2016 Contra Costa County Board of Supervisors Minutes 463 March 1, 2016 Contra Costa County Board of Supervisors Minutes 464 March 1, 2016 Contra Costa County Board of Supervisors Minutes 465 March 1, 2016 Contra Costa County Board of Supervisors Minutes 466 March 1, 2016 Contra Costa County Board of Supervisors Minutes 467 March 1, 2016 Contra Costa County Board of Supervisors Minutes 468 March 1, 2016 Contra Costa County Board of Supervisors Minutes 469 March 1, 2016 Contra Costa County Board of Supervisors Minutes 470 March 1, 2016 Contra Costa County Board of Supervisors Minutes 471 March 1, 2016 Contra Costa County Board of Supervisors Minutes 472 March 1, 2016 Contra Costa County Board of Supervisors Minutes 473 March 1, 2016 Contra Costa County Board of Supervisors Minutes 474 March 1, 2016 Contra Costa County Board of Supervisors Minutes 475 March 1, 2016 Contra Costa County Board of Supervisors Minutes 476 March 1, 2016 Contra Costa County Board of Supervisors Minutes 477 March 1, 2016 Contra Costa County Board of Supervisors Minutes 478 March 1, 2016 Contra Costa County Board of Supervisors Minutes 479 March 1, 2016 Contra Costa County Board of Supervisors Minutes 480 March 1, 2016 Contra Costa County Board of Supervisors Minutes 481 March 1, 2016 Contra Costa County Board of Supervisors Minutes 482 March 1, 2016 Contra Costa County Board of Supervisors Minutes 483 March 1, 2016 Contra Costa County Board of Supervisors Minutes 484 March 1, 2016 Contra Costa County Board of Supervisors Minutes 485 March 1, 2016 Contra Costa County Board of Supervisors Minutes 486 March 1, 2016 Contra Costa County Board of Supervisors Minutes 487 March 1, 2016 Contra Costa County Board of Supervisors Minutes 488 March 1, 2016 Contra Costa County Board of Supervisors Minutes 489 March 1, 2016 Contra Costa County Board of Supervisors Minutes 490 March 1, 2016 Contra Costa County Board of Supervisors Minutes 491 March 1, 2016 Contra Costa County Board of Supervisors Minutes 492 March 1, 2016 Contra Costa County Board of Supervisors Minutes 493 March 1, 2016 Contra Costa County Board of Supervisors Minutes 494 March 1, 2016 Contra Costa County Board of Supervisors Minutes 495 March 1, 2016 Contra Costa County Board of Supervisors Minutes 496 March 1, 2016 Contra Costa County Board of Supervisors Minutes 497 March 1, 2016 Contra Costa County Board of Supervisors Minutes 498 March 1, 2016 Contra Costa County Board of Supervisors Minutes 499 March 1, 2016 Contra Costa County Board of Supervisors Minutes 500 March 1, 2016 Contra Costa County Board of Supervisors Minutes 501 March 1, 2016 Contra Costa County Board of Supervisors Minutes 502 March 1, 2016 Contra Costa County Board of Supervisors Minutes 503 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept the California Governor's Office of Emergency Services, Elder Abuse Program grant funding in an amount not to exceed $400,000 to expand the multidisciplinary community response to elder and dependent adult abuse for the period July 1, 2016 through June 30, 2018. FISCAL IMPACT: County to receive an amount not to exceed $400,000 from the California Governor's Office of Emergency Services grant. (100% State) (20% In-kind match) BACKGROUND: This funding will provide support to communities to improve the ability to identify the needs of victims of elder and independent adult abuse and to improve the delivery of services by: funding an Elder Abuse Victim Specialist dedicated to serving elder and independent adult victims; providing and coordinating direct services for elder and dependent adult victims; expanding the communities' capacity to serve elder and dependent adult victims; ensuring the elder and dependent adult victims have access to the criminal justice system; and, implementing an outreach awareness program for victims and mandated reporters of elder and dependent adult abuse and others who come into contact with these victims. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 40 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 1, 2016 Contra Costa County Subject:Governor's Office of Emergency Services, Elder Abuse Program Grant funding March 1, 2016 Contra Costa County Board of Supervisors Minutes 504 CONSEQUENCE OF NEGATIVE ACTION: Without funding, designed expansion of multidisciplinary elder abuse services would be curtailed. CHILDREN'S IMPACT STATEMENT: Not applicable. March 1, 2016 Contra Costa County Board of Supervisors Minutes 505 RECOMMENDATION(S): Approve and Authorize the Purchasing Agent, on behalf of the Health Services Department, to execute a Purchase Order with Alcon Laboratories Inc., in the amount of $500,000 for the purchase of instruments, sutures and supplies at the Contra Costa Regional Medical Center, for the period January 1, 2016 through December 31, 2019. FISCAL IMPACT: 100% is included in the Hospital Enterprise Fund I Budget. BACKGROUND: Alcon Laboratories Inc. provides instruments, sutures, and general eye surgical supplies for the Surgical Department to perform procedures and operations at the Contra Costa Regional Medical Center (CCRMC). Alcon Laboratories Inc. has been a reliable source of supplies for the Operating Room (OR). With the increase of patient population, the OR requires a fast and steady replenishment of supplies that the Alcon Laboratories Inc. can provide. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, the CCRMC will not be able to take care of the surgical needs of the general population of the Contra Costa County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: T Scott, M Wilhelm C. 65 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Alcon Laboratories, Inc. Blanket Purchase Order March 1, 2016 Contra Costa County Board of Supervisors Minutes 506 CHILDREN'S IMPACT STATEMENT: Not applicable. March 1, 2016 Contra Costa County Board of Supervisors Minutes 507 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Family Support Services of the Bay Area effective March 30, 2016 to increase the payment limit by $37,500 to a new payment limit of $150,000 and to extend the term from March 31, 2016 to June 30, 2016 for continued respite services to foster parents and relative caregivers through the Heritage Project. (30% County, 70% State) FISCAL IMPACT: $150,000: 30% County; 70% State BACKGROUND: This three month extension will allow the Employment and Human Services Department time to post a competitive bid through the Request For Proposal (RFP) process. This contract allows Family Support Services of the Bay Area (FSSBA) to provide respite services for foster parents or relative caregivers of drug-exposed and medically fragile children with special needs between the ages of 0-5 years. The goal of the respite program under the State Heritage Project, Options for Recovery Program, is to provide comprehensive high quality in-home and out-of-home respite services to support the relative caregivers and foster parents in their full-time role as caregivers. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Gina Chenoweth, 3-1648 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 46 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 1, 2016 Contra Costa County Subject:Amend Contract with Family Support Services of the Bay Area March 1, 2016 Contra Costa County Board of Supervisors Minutes 508 BACKGROUND: (CONT'D) Although FSSBA supports foster caregivers throughout Contra Costa County, most of these caregivers with drug-exposed children are located primarily in Richmond (West County) and Pittsburg (East County). Respite services are available 24-hours a day, seven days a week. (19-723-5) CONSEQUENCE OF NEGATIVE ACTION: Substitute care providers will not have the opportunity to receive respite services for the children in their care who are medically fragile. CHILDREN'S IMPACT STATEMENT: Respite services support four of Contra Costa County’s community outcomes: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families.” Respite services may be used during times of crisis when a caregiver needs to be away from home or when parents or relative caregivers must pursue other activities that temporarily take them away from children whose special needs require ongoing care. March 1, 2016 Contra Costa County Board of Supervisors Minutes 509 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with STAND! For Families Free of Violence, a Non-Profit Corporation, effective March 1, 2016, decreasing the payment limit by $133,616 to a new payment limit of $373,913 to provide Phase II Lethality Assessment Program Implementation for Domestic Violence Homicide Prevention for the period December 5, 2014 through September 30, 2016. (100% Federal) FISCAL IMPACT: $373,913: 100% Federal Department of Justice Grant (CFDA #16.590). No County Costs. BACKGROUND: This decrease in the payment limit is due to a mandatory reduction in funding from the US Department of Justice. The Zero Tolerance for Domestic Violence Initiative (ZTDVI) applied for and received funds from the US Department of Justice, Office on Violence against Women (OVW), Domestic Violence Homicide Prevention Demonstration ("Project") in 2013. The Project is implemented in two phases - an assessment phase ("Phase I") and an implementation APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Vickie Kaplan, 313-1514 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 53 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 1, 2016 Contra Costa County Subject:Amend Contract with STAND! For Families Free of Violence March 1, 2016 Contra Costa County Board of Supervisors Minutes 510 BACKGROUND: (CONT'D) phase ("Phase II"). OVW completed Phase I in September 2014 and selected ZTDVI as one of four sites to participate in Phase II of the Project and implement the Lethality Assessment Program (LAP), a recognized promising practice. ZTDVI is engaging the Contractor to assist in carrying out activities consistent with the funding application. CONSEQUENCE OF NEGATIVE ACTION: Valuable services will not be provided. CHILDREN'S IMPACT STATEMENT: None. March 1, 2016 Contra Costa County Board of Supervisors Minutes 511 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #26-347-26 with Cross Country Staffing, Inc. (dba Medical Staffing Network), a corporation, effective November 1, 2015, to amend Contract #26-347-25, to add additional hourly rates for two classifications to the rate sheet, with no change in the original payment limit of $8,000,000, and no change in the original term July 1, 2015 through June 30, 2016. FISCAL IMPACT: This amendment reflects a change to the rate sheet to include hourly rates for X-Ray technicians and Registered Nurse Specialty and is funded 100% Hospital Enterprise I Fund. (Rate increase) BACKGROUND: On June 16, 2015, the Board of Supervisors approved Contract #26-347-25 with Cross Country Staffing, Inc., (dba Medical Staffing Network) for the period from July 1, 2015 through June 30, 2016, for the provision of temporary medical services including nursing, therapy, radiology and pharmacy services for Contra Costa Regional Medical and Contra Costa Health Centers (CCRMC). The Division is experiencing staffing shortages in Registered Nurse and X-Ray Technician specialties at CCRMC. Approval of Contract Amendment Agreement #26-347-26 will allow Contractor to provide an additional level of temporary help services through June 30, 2016. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: K Cyr, M Wilhelm C. 70 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Amendment Agreement #26-347-26 with Cross Country Staffing, Inc. (dba Medical Staffing Network) March 1, 2016 Contra Costa County Board of Supervisors Minutes 512 CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, patients requiring specialty services at CCRMC will not have access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: Not applicable. CLERK'S ADDENDUM RELISTED to a future date uncertain.  March 1, 2016 Contra Costa County Board of Supervisors Minutes 513 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #24-385-41 with Anka Behavioral Health Incorporated, a non-profit corporation, effective March 1, 2016, to amend Novation Contract #24-385-40, to increase the payment limit by $60,000, from $1,117,822 to a new payment limit of $1,177,822, with no change in the original term of July 1, 2015 through June 30, 2016, and no change in the automatic extension amount of $558,911, through December 31, 2016. FISCAL IMPACT: This amendment is funded 40% Mental Health Realignment, 48% Substance Abuse and Mental Health Services Administration (SAMHSA), and 12% by a Project for Assistance in Transition from Homelessness (PATH) Grant. (No rate increase) BACKGROUND: On January 19, 2016, the Board of Supervisors approved Novation Contract #24-385-40 with Anka Behavioral Health, Incorporated, for the provision of mental health outreach services for the homeless mentally ill, for the period from July 1, 2015 through June 30, 2016, which included a six-month automatic extension through December 31, 2016 Approval of Contract Amendment Agreement #24-385-41 will allow the Contractor to provide additional mental health outreach services for the homeless mentally ill through June 30, 2016. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: K Cyr, M Wilhelm C. 74 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Amendment #24-385-41with Anka Behavioral Health, Incorporated March 1, 2016 Contra Costa County Board of Supervisors Minutes 514 CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, Contractor will not provide additional services to the homeless mentally ill consumers. CHILDREN'S IMPACT STATEMENT: Not applicable. March 1, 2016 Contra Costa County Board of Supervisors Minutes 515 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #24-680-29 with Telecare Corporation, a corporation, effective January 15, 2016, to amend Novation Contract #24-680-28, to modify the payment provisions, with no change in the payment limit of $1,352,90, and no change in the original term of July 1, 2015 through June 30, 2016, with no increase to the automatic extension amount of $676,455, through December 31, 2016. FISCAL IMPACT: This Amendment is funded 76% by Mental Health Realignment and 24% Hospital Utilization Review. (Rate increase) BACKGROUND: On December 15, 2015, the Board of Supervisors approved Novation Contract #24-680-28 with Telecare Corporation for the period from July 1, 2015 through June 30, 2016, which included a six-month automatic extension through December 31, 2016, for the provision of gero-psychiatric and subacute mental health care for Severely and Persistently Mentally Ill clients. In January 2016, the Contractor opened a new campus on site at Villa Fairmont called Villa flex to provide services to clients with complex needs and requiring comprehensive services. At the request of the County, the Contractor will provide additional services to clients needing a higher level of structure and a contained environment. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: D Morgan, M Wilhelm C. 52 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Amendment #24-680-29 with Telecare Corporation March 1, 2016 Contra Costa County Board of Supervisors Minutes 516 March 1, 2016 Contra Costa County Board of Supervisors Minutes 517 BACKGROUND: (CONT'D) Approval of Contract Amendment Agreement #24-680-29 will allow Contractor to provide additional services to clients needing a higher level of containment at the Flex Unit, through June 30, 2016. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, patients will not receive the mental health care provided by Contractor. CHILDREN'S IMPACT STATEMENT: Not Applicable March 1, 2016 Contra Costa County Board of Supervisors Minutes 518 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Extension Agreement #74-486-3 with NMRR, Inc. (dba Brightstar Healthcare), a corporation, effective February 1, 2016, to amend Contract #74-486-1, to increase the payment limit by $88,994, from $94,330 to a new payment limit of $183,324, and extend the term from August 31, 2016 to a new termination date of September 30, 2016. FISCAL IMPACT: This Contract is funded 100% County General Fund. (No rate increase) BACKGROUND: In October 2015, the County Administrator approved and the Purchasing Services Manager executed Contract #74-486-1, with NMRR Inc. (dba Brightstar Healthcare), for the provision of temporary nursing staff to care for a client with multiple and severe disabilities for day to day assistance and physical maintenance for the period from October 1, 2015 through August 31, 2016. The Division has been unable to locate appropriate, permanent placement for this client and is requesting an increase in contract payment limit and extension of the contract term to continue to care for this client until permanent placement can be located. Approval of Contract Amendment/Extension Agreement # 74-486-3 will allow the Contractor to continue providing temporary nursing care through September 30, 2016. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: K Cyr, M Wilhelm C. 56 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Amendment/Extension #74-486-3 with NMRR Inc. (dba Brightstar Healthcare) March 1, 2016 Contra Costa County Board of Supervisors Minutes 519 CONSEQUENCE OF NEGATIVE ACTION: If this Amendment/Extension is not approved, Contractor will not continue to provide services. CHILDREN'S IMPACT STATEMENT: Not applicable. March 1, 2016 Contra Costa County Board of Supervisors Minutes 520 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Garland/DBS, Inc., effective March 1, 2016, to increase the payment limit by $3,500,000 to a new payment limit of $6,500,000, with no change to the original term of June 1, 2015 through May 31, 2018, to provide roofing repair services, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services budget and Facility Lifespan Improvement Program (FLIP) funds. (100% General Fund) BACKGROUND: Public Works Facilities Maintenance is responsible for roofing repairs and maintenance. Garland/DBS Inc. has been awarded US Communities national contract #14-5903 for this type of roofing and roofing maintenance. Utilizing such a government contract guarantees Public Works fair pricing and exceptional service for roofing repairs. Facilities Services has exhausted the funds allotted to Garland/DBS Inc. and is requesting the dollar amount to be amended. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 48 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:APPROVE a contract amendment with Garland/DBS Inc. March 1, 2016 Contra Costa County Board of Supervisors Minutes 521 CONSEQUENCE OF NEGATIVE ACTION: If this contract amendment is not approved, roofing repair services with Garland/DBS Inc. will not proceed. March 1, 2016 Contra Costa County Board of Supervisors Minutes 522 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Alhambra Electric, in an amount not to exceed $2,000,000 for electrical maintenance and repair, for the period of February 1, 2016 through January 31, 2019, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services maintenance budget. (100% General Fund) BACKGROUND: Facilities Services has been tasked with several requests for electrical upgrades to County facilities. With an improved County budget and Facility Life Implementation Plan, the work orders have begun to amass. The amount of work has surpassed Facilities’ ability to conduct work in a timely manner with the current staff. Bidsync # 1510-160 solicited several electrical contractors interested in performing sublet work for Facilities Services. Alhambra Electric was selected for general electrical system repair and maintenance. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 57 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:APPROVE a contract with Alhambra Electric for electrical maintenance and repair March 1, 2016 Contra Costa County Board of Supervisors Minutes 523 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, electrical maintenance services will be negatively impacted by inability to respond. March 1, 2016 Contra Costa County Board of Supervisors Minutes 524 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Charles Kopp, Inc., (dba Continental Electric), in an amount not to exceed $3,000,000 for electrical maintenance and repair, for the period of February 1, 2016 through January 31, 2019, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services maintenance budget. (100% General Fund) BACKGROUND: Facilities Services has been tasked with several requests for electrical upgrades to County facilities. With an improved County budget and Facility Life Implementation Plan, the work orders have begun to amass. The amount of work has surpassed Facilities’ ability to conduct work in a timely manner with the current staff. Bidsync # 1510-160 solicited several electrical contractors interested in performing sublet work for Facilities Services. Continental Electric was selected for general electrical and traffic signal system repair and maintenance. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 59 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:APPROVE a contract with Charles Kopp, Inc. d/b/a Continental Electric March 1, 2016 Contra Costa County Board of Supervisors Minutes 525 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, electrical maintenance services will be negatively impacted by inability to respond. March 1, 2016 Contra Costa County Board of Supervisors Minutes 526 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Metropolitan Van and Storage, Inc., in an amount not to exceed $200,000 for moving services and office furniture installation at 625 Court Street, Martinez, for the period of February 1, 2016 through January 31, 2017. FISCAL IMPACT: This cost is to be funded through Capital Projects. (100% General Fund) BACKGROUND: Capital Projects is managing the office retrofit at 625 Court Street in Martinez. Metropolitan has been chosen to provide moving services, furniture design and installation. CONSEQUENCE OF NEGATIVE ACTION: If this contract amendment is not approved, moving, office furniture design and installation will not be performed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 58 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:Approve a contract with Metropolitan Van and Storage Inc. March 1, 2016 Contra Costa County Board of Supervisors Minutes 527 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a purchase order with Lehr Auto Electric, Inc., in an amount not to exceed $250,000 for emergency services vehicle parts and accessories, for the period of February 1, 2016 through January 31, 2017, Countywide. FISCAL IMPACT: This cost is to be 100% funded through Fleet Services ISF budget. (100% Internal Service Fund) BACKGROUND: Public Works Fleet Services purchases and outfits all emergency services vehicles for the County. This includes vehicles from the Sheriff, Public Works, Animal Services, Probation, District Attorney and Health Services. The Sheriff’s vehicles take up the vast majority of this commodity. Outfitting includes lights, consoles, electrical switching, wiring, and other APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 60 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:APPROVE a Purchase Order with Lehr Auto Electric Inc. March 1, 2016 Contra Costa County Board of Supervisors Minutes 528 BACKGROUND: (CONT'D) hard parts such as partitions, consoles and trunk slider trays. This commodity was originally bid on Bidsync #1301-003 and awarded to Lehr Auto Electric Inc. CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, the purchase of emergency services vehicle parts and accessories through Lehr Auto Inc. will discontinue. March 1, 2016 Contra Costa County Board of Supervisors Minutes 529 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Employment and Human Services Department, Information Technology Unit, a purchase order with OmniPro, Inc., of San Francisco in an amount not to exceed $856,113, to procure 600 personal computers over the period February 1, 2016 through June 30, 2016. FISCAL IMPACT: $856,113: 100% Administrative Overhead (10% County; 45% State; 45% Federal) BACKGROUND: The Employment and Human Services Department, Information Technology Unit (IT), has replaced some user personal computers (PC) and upgraded PCs in the public use labs to support Windows 7 and Office 2010, and with more employees projected to be hired in the coming months and the need to train these staff, the Department must acquire additional computers and monitors. In accordance with Administrative Bulletin No. 611.0, County Departments are required to get Board approval for single item purchases greater than $100,000. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, 3-1514 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 61 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 1, 2016 Contra Costa County Subject:Authorize Purchasing Agent to Issue Purchase Order March 1, 2016 Contra Costa County Board of Supervisors Minutes 530 CONSEQUENCE OF NEGATIVE ACTION: The Employment and Human Services Department will not have enough computers for staff and public use labs. CHILDREN'S IMPACT STATEMENT: None. ATTACHMENTS Agenda item Request 24711 Attachment March 1, 2016 Contra Costa County Board of Supervisors Minutes 531 Quotation DATE:1/6/2016 50 Mendell Street, Suite 2 San Francisco, CA 94124 Phone 415.648.1121 Fax 415.648.1174 Bill To:Ship To: Contra Costa County Contra Costa County Employment and Human Services Employment and Human Services 40 Douglas Drive 300 Ellingwood Drive Martinez, CA 94553 Pleasant Hill, CA Attn: Kelly Ackelbein, Clerk Specialist, IT Department Attn: Kelly Ackelbein SALESPERSON Quote Number SHIP DATE SHIP VIA F.O.B. POINT TERMS Ranjan 1-01062016 TBD Omnipro Truck SF NET 30 QUANTITY DESCRIPTION UNIT PRICE AMOUNT 600 Antec NSK4100 Mini-Tower Case With Front USB & Audio 835.00$ 501,000.00$ 650W Antec EarthWatts Green 80PLUS Bronze Power Supply 80mm Antec TriCool Front Fan AMD AMD A8 7650K Kaveri Quad-Core 3.3 GHz HyperX FURY 16GB (2 x 8GB) 240-Pin DDR3 SDRAM DDR3 1866 ASUS A88XM-A Motherboard Samsung 850 EVO 2.5" 500GB SATA III 3-D Vertical Internal (SSD) MZ-75E500B/AM Asus 24X DVD+R 8X DVD+RW 12X DVD+R DL 24X DVD-R 6X DVD-RW SATA Microsoft 3TJ-00001 Black USB Wired Ergonomic Comfort Curve keyboard 3000 Microsoft Comfort Mouse 4500 for Business Black 5 Buttons Tilt Wheel USB Wired BlueTrack HDMI to DVI Adapter Cable Mounting Kit / Bracket / Adapter Windows 7 Professional System Imaging, Asset Tagging & Deployment Services 600 5 - Year Warranty on Parts and Labor 119.00 71,400.00 1200 Viewsonic VG2239-m 22-inch LED Monitor (1920 x 1080)164.00 196,800.00 1200 5 - Year Warranty on Parts and Labor (Monitors)19.00 22,800.00 1200 California Mandatory e-Waste Fees for monitors up to 15"4.00 4,800.00 SUBTOTAL 796,800.00$ TAX RATE 8.500% SALES TAX 59,313.00 SHIPPING TOTAL 856,113.00$ ICY DOCK EZ-Fit Lite MB290SP-B 2 x 2.5” to 3.5” Drive Bay SATA/IDE SSD/HDD March 1, 2016 Contra Costa County Board of Supervisors Minutes 532 RECOMMENDATION(S): (1) APPROVE the design, plans, and specifications for the above project. (2) DETERMINE that the bid submitted by Cornerstone Detention Products, Inc. (“Cornerstone”) complied with the requirements of the County’s Outreach Program for this project, as provided in the project specifications, and FURTHER DETERMINE that Cornerstone submitted the lowest responsive and responsible bid for this project. (3) FURTHER DETERMINE that Cornerstone, as the lowest responsive and responsible bidder for the above project, has entered into a Project Labor Agreement with the Contra Costa Building and Construction Trades Council to comply with the requirements of the County's Project Labor Agreement policy. (4) AWARD the construction contract for the above project to Cornerstone in the amount of $5,497,000 and DIRECT that the Public Works Director, or designee, prepare the contract. (5) DIRECT that Cornerstone shall submit two good and sufficient security bonds (performance and payment bonds) in the amount of $5,497,000 each. (6) ORDER that, after the contractor has signed the contract and returned APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ramesh Kanzaria, (925) 313-2000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: PW Accounting, PW CPM Division Manager, PW CPM Project Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County Administrator's Office C. 51 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 1, 2016 Contra Costa County Subject:AWARD Construction Contract for Security Renovations of West County Detention Facility, 5555 Giant Highway, Richmond (WH103Z) March 1, 2016 Contra Costa County Board of Supervisors Minutes 533 RECOMMENDATION(S): (CONT'D) it, together with the bonds, evidence of insurance, and other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contract for this Board. (7) ORDER that, in accordance with the project specifications and upon signature of the contract by the Public Works Director, or designee, any bid bonds posted by the bidders are exonerated and any checks or cash submitted for bid security shall be returned. (8) AUTHORIZE the Public Works Director, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300. (9) AUTHORIZE the Public Works Director, or designee, to order changes or additions to the work pursuant to Public Contract Code Section 20142. (10) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110. FISCAL IMPACT: Funding is provided by AB109 (51.90%), General Fund – Facilities Life-Cycle Investment Program (26.25%), and General Fund – Plant Acquisition (21.85%). BACKGROUND: The West County Detention Facility is located at 5555 Giant Highway, Richmond. The facility was opened in 1991 and is operated as a direct-supervision, medium-security jail. It is intended to operate as a coeducational, program-oriented, adult facility. It has five housing units and a visitation area, along with other support buildings. The main purpose of this project is to address ongoing facility repair and maintenance issues and to improve operational functions by renovating the facility interior and installing security upgrades. The present lack of cell door monitoring is a potential safety concern compared to present day facilities, which have monitoring through the lock hardware. The lack of monitoring does not comply with current industry standards for detention facilities. The security electronics, cell locks, and camera system installed in this facility are reaching the end of their useful lives and must be replaced. On-going maintenance of the systems is increasing and consuming an excessive amount of resources. The analog Closed Circuit TV (CCTV) system has too few cameras and does not provide sufficient coverage of inmate areas. This project consists of: 1) removing and replacing interior walls, installing electrical upgrades, and painting the visitation area and detention rooms; 2) removing and replacing detention room locks, installing new conductors in the electronics room, installing Programmable Logic Controllers (PLC’s) and Touchscreen Control Stations in Central Control and Housing Units; 3) replacing the CCTV system with an Internet Protocol (IP) camera system and video management system ; and 4) installing a new Infrared Perimeter Intrusion Detection (IPID) beam system at the base of the fence that surrounds the entire facility. The construction cost estimate is $4,000,000, and the general prevailing wage rates will be the minimum rates paid on this project. Bids were received and opened by the Public Works Department on October 29, 2015, and the bid results are as follows: BIDDER BASE BID Cornerstone Detention Products, Inc.$5,497,000 ISI Detention Contracting Group, Inc., $6,949,462 Both bids were above the consultant’s preliminary construction cost estimate of $4,000,000. Cornerstone submitted the lowest responsive and responsible bid of $5,497,000 (Base Bid only), which is $1,452,462 less than the next lowest bid submitted by ISI Detention Contracting Group, Inc. The sizable variation between the cost estimate and the actual bids was evaluated by the consultant team. It was determined that there were items not accounted for in the March 1, 2016 Contra Costa County Board of Supervisors Minutes 534 cost estimate, including the complexity of the actual conduit placement and routing of wiring, types of security cameras and data storage to record and retain the higher resolution video, and phasing of the scope of work at the site. The consultant team has evaluated the variation between the cost estimate and the low bid and has determined that the estimate was undervalued and that the low bid, in general, is in alignment with the scope of work. Staff has determined that Cornerstone's bid is responsive and their good faith effort documentation complies with the County's Outreach Program. Staff recommends that the bid be awarded to Cornerstone in the amount of $5,497,000. CONSEQUENCE OF NEGATIVE ACTION: If the contract is not awarded, the West County Detention Facility will continue to deteriorate resulting in more costly repairs in the future. March 1, 2016 Contra Costa County Board of Supervisors Minutes 535 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with Baker & Taylor in an amount not to exceed $252,979 for book leasing services for the Contra Costa County Library, for the period January 1 through December 31, 2016. FISCAL IMPACT: 100% Library Fund. BACKGROUND: Contra Costa County Library builds and maintains collections for the County’s residents. In order to meet the high demand of current materials, the library is sometimes forced to purchase additional copies to supplement the long demand list. When popularity wanes, the library is faced with the challenge and expense of storing the excess titles. The Baker & Taylor book leasing service provides libraries with an efficient and economical method for maintaining an inventory of the most current, high demand, hardcover titles. Leasing materials will allow the library access to additional copies of popular titles for overall patron satisfaction without a negative storage impact. The leased materials will have the same level of processing and branding that library patrons have learned to recognize as Contra Costa County Library materials. CONSEQUENCE OF NEGATIVE ACTION: If the Purchase Order is not approved, the Contra Costa County Library will not efficiently and economically meet the high patron demand of current materials. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jessica Hudson, 925-646-6423 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 47 To:Board of Supervisors From:Jessica Hudson, County Librarian Date:March 1, 2016 Contra Costa County Subject:Baker & Taylor Purchase Order March 1, 2016 Contra Costa County Board of Supervisors Minutes 536 RECOMMENDATION(S): APPROVE clarification of Board action of January 12, 2016 (C.25), which authorized a contract amendment with Environmental Science Associates, Inc., regarding services related to the preparation of an Environmental Impact Report (EIR), to correctly state that the payment limit was increased by $140,000 to a new payment limit of $271,605. FISCAL IMPACT: There is no impact to the General Fund. The cost for preparing the EIR is charged to the project applicant (100% Land Use Permit fees). BACKGROUND: The Department of Conservation and Development (DCD) is the lead agency responsible for conducting the environmental review of the proposed Keller Canyon Landfill land use permit amendment. DCD retained Environmental Science Associates, Inc. (ESA) to prepare the Subsequent EIR for this project. The previous contract with ESA would have expired on December 31, 2015. Due to delays beyond the control of the County or ESA, a new Notice of Preparation needed to be issued, and the analysis of potential impacts the project may have on environmental resources (e.g. biology, air quality, traffic, etc.) also needed to be updated. This is intended to clarify the Board Order that was approved by the Board of Supervisors as Agenda Item C.25 on January 12, 2016, to correctly state the payment limit increased by $140,000 to a new payment limit of $271,605 for the contract amendment with ESA. The January 12, 2016 Board Order incorrectly stated to increase the payment APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Brockbank, (925) 674-7794 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 55 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:March 1, 2016 Contra Costa County Subject:Clarification of Payment Limit for January 12, 2016, Board Order Item #C.25 regarding amended contract with Environmental Science Associates, Inc. March 1, 2016 Contra Costa County Board of Supervisors Minutes 537 BACKGROUND: (CONT'D) limit by $115,000 to a new limit of $246,605. The effective date and contract term were accurately reflected in the Board Order approved on January 12, 2016. CONSEQUENCE OF NEGATIVE ACTION: If the correction to the payment limit is not approved, a new contract amendment with ESA would have to be prepared and executed with a lower payment limit, which would not be adequate to pay for all of the services required. In order to complete the Subsequent EIR, preparation and approval of an additional, separate contract amendment would then be necessary to authorize payment of the remaining amount needed to cover the applicable consultant costs. March 1, 2016 Contra Costa County Board of Supervisors Minutes 538 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Risk Manager to execute a contract with Bold, Polisner, Maddow, Nelson & Judson for defense of the County in claims for the period effective January 1, 2016 through December 31, 2016 in accordance with a specified fee schedule. FISCAL IMPACT: Legal costs are funded through the Workers' Compensation, Liability, and Medical Malpractice Internal Trust Funds. BACKGROUND: The County is receiving expert legal services in defense of certain claims by an attorney who is joining the law firm of Bold, Polisner, Maddow, Nelson & Judson. This attorney will be taking matters he is currently handling on behalf of the County with him to the new law firm. Bold, Polisner, Maddow, Nelson & Judson has agreed to a one-year contract so that this attorney can complete settlement of the claims. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharon Hymes-Offord 925.335.1450 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 49 To:Board of Supervisors From:Sharon Offord Hymes, Risk Manager Date:March 1, 2016 Contra Costa County Subject:Contract with Bold, Polisner, Maddow, Nelson & Judson March 1, 2016 Contra Costa County Board of Supervisors Minutes 539 CONSEQUENCE OF NEGATIVE ACTION: Claims will not be settled in an efficient and timely manner. CHILDREN'S IMPACT STATEMENT: None. March 1, 2016 Contra Costa County Board of Supervisors Minutes 540 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #23-560-1 with Firm Revenue Cycle Management Services, Inc., a corporation, in an amount not to exceed $120,000, for billing services to process out-of-state Medicaid and commercial insurance claims, for the period from February 1, 2016 through January 31, 2017. FISCAL IMPACT: This contract is funded 100% by Hospital Enterprise Fund I. BACKGROUND: Under Contract #23-560-1, the Contractor will provide billing services to process out-of-state Medicaid Claims on behalf of the County, including review claims for accuracy, rebill, request appeals, follow-up inquiries and prepare documentation, through January 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the Department will not receive funding and claim solutions for denied, unpaid or underpaid medial insurance claims. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Godley, 957-5405 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: T Scott, Marcy Wilhelm C. 62 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Contract #23-560-1 with Firm Revenue Cycle Management Services, Inc. March 1, 2016 Contra Costa County Board of Supervisors Minutes 541 CHILDREN'S IMPACT STATEMENT: Not applicable. March 1, 2016 Contra Costa County Board of Supervisors Minutes 542 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #24-716-1 with Resource Development Associates, Inc., a corporation, in an amount not to exceed $400,000, to provide consultation and technical assistance with regard to County’s Assertive Community Treatment (ACT), for persons with serious mental illness who demonstrate resistance to voluntarily participating in services that have been offered, for the period from November 16, 2015 through June 30, 2019. FISCAL IMPACT: This Contract is funded 100% State Mental Health Services Act (MHSA) BACKGROUND: This Contract meets the social needs of County’s population by providing APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Cynthia Belon, 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: D MORGAN , M WILHELM C. 67 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Contract #24-716-1 with Resource Development Associates, Inc. March 1, 2016 Contra Costa County Board of Supervisors Minutes 543 BACKGROUND: (CONT'D) assistance to the Behavioral Health Administration with various programs within the AB 1421 or Laura’s Law under the Mental Health Services Act. This contract covers Assertive Community Treatment (ACT) model. Treatment is provided in the community on an outpatient basis for individuals whose symptoms of mental illness result in serious functioning difficulties in several major areas of life. Under Contract #24-716-1, the Contractor will provide consultation and technical assistance to the Department with regard to County’s Assertive Community Treatment (ACT), for intensive and highly integrated outpatient treatment for individuals whose symptoms of mental illness result in serious functioning difficulties in several areas of life, including work, social relationships, residential independence, money management, physical health and wellness through June 30, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County will not receive consultation and technical assistance for Assertive Community Treatment cited by AB 1421, from this contractor. CHILDREN'S IMPACT STATEMENT: Not applicable. CLERK'S ADDENDUM Speakers:  Douglas Dunn, Mental Health Commission, Consolidated Planning Advisory Workgroup (handout attached); Susan Norwick Horrocks, resident of Orinda ; Eli D., resident of Martinez. RELISTED to March 8, 2016.  AGENDA ATTACHMENTS MINUTES ATTACHMENTS Correspondence Received March 1, 2016 Contra Costa County Board of Supervisors Minutes 544 March 1, 2016Contra Costa County Board of Supervisors Minutes545 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #26-795-2 with Cesar M. Calderon, an individual, in an amount not to exceed $108,000, to provide consulting and technical assistance to the Materials Management Unit at Contra Costa Regional Medical and Health Centers (CCRMC) for the period from February 16, 2016 through February 15, 2017. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: In April 2015, the County Administrator approved and the Purchasing Services Manager executed Contract #26-795 (as amended by Amendment Agreement #26-795-1), with Cesar M. Calderon, for the provision of consulting and technical assistance to the Materials Management Unit at CCRMC including supply chain supervision, training and education; operation audits and process analysis and optimization, through February 15, 2016. Approval of Contract #26-795-2 will allow Contractor to continue to provide consulting and technical assistance to the Materials Management Unit at CCRMC through February 15, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: K Cyr, M Wilhelm C. 50 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Contract #26-795-2 with Cesar M. Calderon March 1, 2016 Contra Costa County Board of Supervisors Minutes 546 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the Materials Management Unit will not have access to Contractor’s services. CHILDREN'S IMPACT STATEMENT: Not applicable. March 1, 2016 Contra Costa County Board of Supervisors Minutes 547 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #74-037-23 with Contra Costa ARC, a non-profit corporation, in an amount not to exceed $180,000, to provide mental health services to recipients of the CalWORKs Program and their children, ages birth to 17 years, including socialization therapy groups and Infant-Parent therapy sessions for mother and infant (ages birth to 6), who have been referred to the County’s Behavioral Health Services Division/Alcohol and Other Drugs Services (“AODS”) Treatment Programs, for the period from January 1, 2016 through December 31, 2016. FISCAL IMPACT: This Contract is funded 100% by State CalWORKS funds. (Rate increase) BACKGROUND: On December 16, 2014, the Board of Supervisors approved Novation Contract #74-037-22 with Contra Costa ARC, for the period from July 1, 2014 through June 30, 2015, which APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: E SUISALA , M WILHELM C. 72 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Contract #74-037-23 with Contra Costa ARC March 1, 2016 Contra Costa County Board of Supervisors Minutes 548 BACKGROUND: (CONT'D) included a six-month automatic extension through December 31, 2015, for the provision of mental health services to recipients of the CalWORKs Program and their children, including individual, group and family collateral counseling, case management, and medication management services to reduce barriers to employment. Approval of Contract #74-037-23, allows the Contractor to continue providing services through December 31, 2016. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, CalWORKs recipients will not have sufficient access to mental health services. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Families that are safe, stable and Nurturing.” Expected program outcome is increased number of CalWORKs participants ready to return to the labor force and earn income after they and their families receive mental health services under this contract. March 1, 2016 Contra Costa County Board of Supervisors Minutes 549 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #74-513 with Portia Bell Hume Behavioral Health and Training Center, a corporation, in an amount not to exceed $672,600, to provide comprehensive case management services to adults suffering from serious mental illness, for the period from March 1, 2016 through June 30, 2016. FISCAL IMPACT: This Contract is funded 50% Federal Medi-Cal; 50% Mental Health Realignment BACKGROUND: This Contract meets the social needs of County’s population by providing Mental Health Services Act Community Services and Support Program, including outpatient mental health services, case management, crisis intervention, and other mental health services to eligible adult clients in West Contra Costa County. Under Contract #74-513, the Contractor will provide comprehensive case management services to adults suffering from severe mental illness, through June 30, 2016. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: E Suisala, M Wilhelm C. 75 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Contract #74-513 with Portia Bell Hume Behavioral Health and Training Center March 1, 2016 Contra Costa County Board of Supervisors Minutes 550 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County’s clients in West Contra Costa County will not receive the mental health services they need from this Contractor. CHILDREN'S IMPACT STATEMENT: Not Applicable March 1, 2016 Contra Costa County Board of Supervisors Minutes 551 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #74–106–18 with Adolescent Treatment Centers, Inc., (dba Thunder Road) a non-profit corporation, in an amount not to exceed $179,419, to provide mental health services for Seriously Emotionally Disturbed (SED) dually-diagnosed adolescents at its Thunder Road Facility, for the period from January 1, 2016 through June 30, 2016. This Contract includes a six-month automatic extension through December 31, 2016, in an amount not to exceed $179,419. FISCAL IMPACT: This Contract is funded 50% Federal Financial Participation; 50% County Realignment. (No rate increase) BACKGROUND: This Contract meets the social needs of County’s population by providing mental health services to adolescents with emotional and behavioral problems to improve school performance, reduce unsafe behavioral practices, and reduce the need for out-of-home placements. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon 957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: E Suisala, M Wilhelm C. 73 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Contract #74–106–18 with Adolescent Treatment Centers, Inc. (dba Thunder Road) March 1, 2016 Contra Costa County Board of Supervisors Minutes 552 BACKGROUND: (CONT'D) On February 3, 2015, the Board of Supervisors approved Novation Contract #74–106–17 with Adolescent Treatment Centers, Inc, for the period from July 1, 2014 through June 30, 2015, which included a six-month automatic extension through December 31, 2015, for the provision of day rehabilitation and mental health services for SED Dually-Diagnosed adolescents at its Thunder Road Facility. Approval of Contract #74–106–18, allows the Contractor to continue providing services through June 30, 2016. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, SED dually-diagnosed adolescents’ access reduced to mental health services that are provided at Contractor’s Thunder Road Facility and may require higher and more costly levels of treatment. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). March 1, 2016 Contra Costa County Board of Supervisors Minutes 553 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to execute a Purchase Order with Henry Schein Dental Inc., in the amount of $350,000 for the purchase of dental supplies, equipment and repairs at the Contra Costa Regional Medical Center (CCRMC) and the Contra Costa Health Centers (CCHC) for the period January 1, 2016 through December 31, 2018. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I Budget. BACKGROUND: The CCRMC dental clinics have purchased dental supplies and equipment from Henry Schein Inc., for many years. The CCRMC receives an institutional discount price and prompt personal service. The special nature of dental equipment and supplies requires a vendor who specializes in dentistry. Due to the long standing business relationship with Henry Schein Inc., the CCRMC receives additional benefits including free loaner equipment during repairs and special discounts. This budget covers Richmond, Martinez, Pittsburg, Bay Point dental and both detention facilities. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Tasha Scott, M Wilhelm C. 64 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Henry Schein, Inc. Blanket Purchase Order March 1, 2016 Contra Costa County Board of Supervisors Minutes 554 CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, we will soon run out of supplies and no longer be able to provide dental services at the CCRMC and CCHC. CHILDREN'S IMPACT STATEMENT: Children are increasingly becoming a larger percentage of the patient population served by the CCRMC dental clinics. Dental equipment and supplies are necessary to provide dental care. March 1, 2016 Contra Costa County Board of Supervisors Minutes 555 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Information Officer, or designee, to increase the payment limit under the IBM Agreement for Software Maintenance dated June 19, 1982, between the County and IBM, by $70,000 to a new payment limit of $270,000 for maintenance and support of County mainframe computer software, with no change in the term of July 1, 2015 through June 30, 2016. FISCAL IMPACT: The cost of $270,000 is budgeted under Org #1060, Fiscal Year 2015/16 and charged out to user departments via DoIT's monthly billing process. BACKGROUND: The County, on behalf of the Department of Information Technology, licenses mainframe computer software from IBM, and receives support and maintenance for the software under the IBM International Agreement for Acquisition of Software Maintenance dated June 19, 1982, between the County and IBM, which provides for annual renewal of support. IBM invoices DoIT on a monthly basis depending on the level of support used by DoIT. During the current term, IBM announced an increase in the monthly charges for some of the programs that are covered under this agreement. The Chief Information Officer needs authority to continue make payment for the increased fees, for mainframe software support under the IBM International Agreement for Acquisition of Software Maintenance in order to pay for support provided by IBM. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ed Woo (925) 383-2688 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 78 To:Board of Supervisors From:Ed Woo, Chief Information Officer Date:March 1, 2016 Contra Costa County Subject:IBM Software Maintenance and Support Renewal Change Order March 1, 2016 Contra Costa County Board of Supervisors Minutes 556 CONSEQUENCE OF NEGATIVE ACTION: The County mainframe would not receive necessary maintenance to remain operational. March 1, 2016 Contra Costa County Board of Supervisors Minutes 557 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, a Master Services Agreement with Prism Services Group, LLC, a limited liability company, in an amount not to exceed $110,000, to provide a hosted solution to automate certain health plan provider network operations and related services for the period from November 1, 2015, through October 31, 2018. FISCAL IMPACT: This Contract is funded 100% by Contra Costa Health Plan Enterprise Fund II. (No rate increase) BACKGROUND: The Contra Costa Health Plan has an obligation to provide certain specialized professional health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. Under Master Services Agreement #27-697-4, the Contractor will provide a hosted solution to automate certain health plan provider network operations and related services for the period from November 1, 2015, through October 31, 2018. The annual hosting fee will increase three percent (3%) in years two and three of the contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Tanquary, 313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: M Wilhelm, Tasha Scott C. 54 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Master Services Agreement #27-697-4 with Prism Services Group, LLC March 1, 2016 Contra Costa County Board of Supervisors Minutes 558 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County staff will not be able to meet State requirements for providing an on-line provider network. CHILDREN'S IMPACT STATEMENT: Not applicable. March 1, 2016 Contra Costa County Board of Supervisors Minutes 559 RECOMMENDATION(S): Approve and authorize the Purchasing Agent on behalf of the Health Services Department, to execute a Purchase Order with McKesson Health Solutions, LLC, in the amount of $332,000 for the purchase of InterQual software maintenance for Contra Costa Health Plan and Contra Costa Regional Medical Center system for the period from January 22, 2016 through January 21, 2017. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise I Fund budget. BACKGROUND: McKesson Health Solutions, LLC will provide software maintenance for the InterQual Treatment Authorization Requests, (TARs) software, which allows for the electronic submission of the treatment authorizations to the State of California. The Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Plan (CCHP) have been successfully using this system for the past year. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, the vendor will not be able to support this system and the CCRMC and CCHP will have to return to paper submissions. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Runt, 335-8700 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: T Scott, M Wilhelm, Renee Nunez C. 71 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:McKesson Health Solutions, LLC. Purchase Order March 1, 2016 Contra Costa County Board of Supervisors Minutes 560 CHILDREN'S IMPACT STATEMENT: Not applicable. March 1, 2016 Contra Costa County Board of Supervisors Minutes 561 RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller, or his designee, to pay $1,842.87 to Walnut Creek Yellow Cab for non-emergency transportation services rendered to patients of the Contra Costa Regional Medical Center and Health Centers during the period June 4, 2013 through September 21, 2015. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I budget. BACKGROUND: Walnut Creek Yellow Cab provides non-emergency transportation services to patients of the Contra Costa Regional Medical Center (CCRMC). Prior to September 2014, this contractor was paid pursuant to purchase order. Since 2014, contractors such as Yellow Cab are required to have a contract with the County. Unfortunately, it was recently discovered that this provider was not under contract. CCRMC has taken steps to ensure all contractors will have a valid, current contract going forward. During the period of transition, Walnut Creek Yellow Cab continued to provide non-emergency transportation services APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: T Scott, M Wilhelm C. 63 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Payments for Services Provided by Walnut Creek Yellow Cab March 1, 2016 Contra Costa County Board of Supervisors Minutes 562 BACKGROUND: (CONT'D) to patients in need to facilitate their medical treatment and to patients being discharged from CCRMC. Hospital Administration has therefore determined that Walnut Creek Yellow Cab is entitled to payment for the reasonable value of their services under the equitable relief theory of quantum meruit. That theory provides that where a person has been asked to provide services without a valid contract, and the provider does so to the benefit of the recipient, the provider is entitled to recover the reasonable value of those services. CONSEQUENCE OF NEGATIVE ACTION: Walnut Creek Yellow Cab will not be paid for services rendered in good faith to patients of the Contra Costa Regional Medical Center and Health Centers. CHILDREN'S IMPACT STATEMENT: Not applicable. March 1, 2016 Contra Costa County Board of Supervisors Minutes 563 RECOMMENDATION(S): APPROVE AND AUTHORIZE the Auditor-Controller, or his representative, to pay the amount of $18,726.50 to Yovino-Young, Inc., for services rendered to Risk Management, as recommended by the Risk Manager during the period January 30, 2015 to December 31, 2015. FISCAL IMPACT: 100% Self-Insurance Internal Service Funds BACKGROUND: Yovino-Young, Inc. provided real estate appraisals and other expert services to legal counsel retained by Risk Management for the case APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharon Hymes-Offord (925) 335-1442 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Denise Rojas C. 76 To:Board of Supervisors From:Sharon Offord Hymes, Risk Manager Date:March 1, 2016 Contra Costa County Subject:Payments for Services Provided March 1, 2016 Contra Costa County Board of Supervisors Minutes 564 BACKGROUND: (CONT'D) Fratus v. Contra Costa County. Yovino-Young’s expert opinion is required to defend the County in this action. Yovino-Young is entitled to payment for the reasonable value of its services under the equitable relief theory of quantum meruit. That theory provides that where a person has been asked to provide services without a valid contract, and the provider does so to the benefit of the recipient, the provider is entitled to recover the reasonable value of those services. Therefore, Risk Management is legally obligated to reimburse Yovino-Young for the reasonable value of the services it provided. Because Yovino-Young performed services at the request of Risk Management, and with the full expectation and understanding that it would receive payment for those services, Risk Management recommends that the Board authorize the Auditor-Controller to issue a payment in the amount of $18,726.50. CONSEQUENCE OF NEGATIVE ACTION: The service provider will not be paid for services rendered to Risk Management. March 1, 2016 Contra Costa County Board of Supervisors Minutes 565 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to execute an amendment to Purchase Order with Philips Healthcare Inc., to add $3,784.68 to a new total payment limit of $277,725.50 to purchase patient monitors and installation for the Intermittent Care Unit (IMCU) and Critical Care Unit (CCU) at the Contra Costa Regional Medical Center (CCRMC), with no change in the term of May 1, 2015 through April 30, 2016. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I Budget. BACKGROUND: The IMCU and CCU were using outdated patient monitors that are no longer supported by the manufacturer. By replacing the monitors, we are standardized on the Philips patient monitors, transmitters, application servers and database servers. The initial Purchase Order was a quote, and subsequent changes to the equipment initially ordered require an increase to the payment limit. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, we will not be able to cover the cost of the equipment and services actually delivered. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: T Scott, M Wilhelm, Crystal Grayson C. 68 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Philips Healthcare Inc. Purchase Order Amendment (Care Units) March 1, 2016 Contra Costa County Board of Supervisors Minutes 566 CHILDREN'S IMPACT STATEMENT: Not Applicable. March 1, 2016 Contra Costa County Board of Supervisors Minutes 567 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to execute an amendment to Purchase Order with Philips Healthcare Inc., to add $19,797.79 to a new total payment limit of $184,399.90 to purchase patient monitors and installation for the Telemetry Unit at the Contra Costa Regional Medical Center (CCRMC), with no change in the term of May 1, 2015 through April 30, 2016. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I Budget. BACKGROUND: The Telemetry Unit was using outdated patient monitors that are no longer supported by the manufacturer. By replacing the monitors, we are standardized on the Philips patient monitors, transmitters, application servers and database servers. The initial Purchase Order was a quote, and subsequent changes to the equipment initially ordered require an increase to the payment limit. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, we will not be able to cover the cost of the equipment and services actually delivered. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: T Scott, Crystal Grayson, M Wilhelm C. 69 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Philips Healthcare Inc. Purchase Order amendment (Telemetry Unit) March 1, 2016 Contra Costa County Board of Supervisors Minutes 568 CHILDREN'S IMPACT STATEMENT: Not applicable. March 1, 2016 Contra Costa County Board of Supervisors Minutes 569 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order amendment with Hammons Supply Company, to increase the payment limit by $55,000 to a new payment limit of $154,999 for miscellaneous janitorial supplies used in the County's detention facilities. FISCAL IMPACT: $55,000. 100% General Fund; Budgeted. BACKGROUND: Hammons Supply Company provides miscellaneous janitorial products and equipment used in the adult detention facilities. CONSEQUENCE OF NEGATIVE ACTION: The purchase order amendment will not be processed. CHILDREN'S IMPACT STATEMENT: No impact. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Liz Arbuckle, 925-335-1529 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Liz Arbuckle, Heike Anderson, Tim Ewell C. 79 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 1, 2016 Contra Costa County Subject:Purchase Order - Hammons Supply Company March 1, 2016 Contra Costa County Board of Supervisors Minutes 570 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee to execute, on behalf of the Sheriff-Coroner, a blanket purchase order with National Food Group, Inc., in an amount to not exceed $250,000, to provide frozen/dry food and related items as needed for the West County, Martinez and Marsh Creek detention facilities for the period December 1, 2015 through November 30, 2016. FISCAL IMPACT: $250,000 maximum. 100% County General Fund; Budgeted. BACKGROUND: The vendor provides the Office of the Sheriff with opportunity buys, enabling the department to take advantage of last minute deals from manufacturers for cut rates on high quality bulk food items, such as frozen green beans, potato products and poultry items as needed by the three detention facilities to support the feeding program requirements of the inmate population. This vendor has no strict minimums which also makes it more convenient for ordering. CONSEQUENCE OF NEGATIVE ACTION: The Sheriff's Office will be unable to procure various food items for County adult detention facilities from the vendor. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Liz Arbuckle, (925) 335-1529 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Liz Arbuckle, Heike Anderson, Tim Ewell C. 77 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 1, 2016 Contra Costa County Subject:Purchase Order - National Food Group, Inc. March 1, 2016 Contra Costa County Board of Supervisors Minutes 571 CHILDREN'S IMPACT STATEMENT: No impact. March 1, 2016 Contra Costa County Board of Supervisors Minutes 572 RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to apply for and accept a grant from the California Office of Traffic Safety in an initial amount of $323,726 for the Sheriff's Forensic Services Unit replacement of breath alcohol instruments beginning October 1, 2016 to the end of the grant period. FISCAL IMPACT: Initial revenue of $323,726.00, 100% State funds. BACKGROUND: Contra Costa County, Office of the Sheriff, Criminalistics Laboratory currently maintains 24 breath alcohol instruments. The instruments were purchased 17 years ago and are in an increasing rate of repair. The OTS Grant will allow the Criminalistics Laboratory to replace the aging instruments with new technologically advanced breath alcohol instruments. In addition, OTS grant funds will allow for training of laboratory and law enforcement personnel on the theory and operation of the new breath alcohol instruments. The OTS grant will ensure that Criminalistics Laboratory will be able to maintain this efficient and cost effective breath alcohol program to our law enforcement agencies. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Mary Jane Robb, (925) 335-1557 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 66 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 1, 2016 Contra Costa County Subject:State of California Office of Traffic Safety Grant March 1, 2016 Contra Costa County Board of Supervisors Minutes 573 CONSEQUENCE OF NEGATIVE ACTION: Negative action on this item would not allow the Criminalistics Laboratory to maintain this effective breath alcohol program to our law enforcement agencies. CHILDREN'S IMPACT STATEMENT: None. March 1, 2016 Contra Costa County Board of Supervisors Minutes 574 RECOMMENDATION(S): RECEIVE the 2015 Annual Report submitted by the Finance Committee. FISCAL IMPACT: No fiscal impact. BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year. The attached report fulfills this requirement for the Finance Committee. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, County Auditor-Controller C. 94 To:Board of Supervisors From:FINANCE COMMITTEE Date:March 1, 2016 Contra Costa County Subject:2015 ANNUAL REPORT OF THE FINANCE COMMITTEE March 1, 2016 Contra Costa County Board of Supervisors Minutes 575 ATTACHMENTS 2015 Annual Report March 1, 2016 Contra Costa County Board of Supervisors Minutes 576 March 1, 2016 Contra Costa County Board of Supervisors Minutes 577 March 1, 2016 Contra Costa County Board of Supervisors Minutes 578 RECOMMENDATION(S): ACCEPT 2015 Annual Report from the Hazardous Materials Commission. FISCAL IMPACT: Not applicable. BACKGROUND: Board Resolution NO. 2002/377 requires each regular and ongoing board, commission or committee to annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, require training/certification (if any), and proposed work plan or objectives for the following year. CONSEQUENCE OF NEGATIVE ACTION: The Board and the public may not have current information on the activities of the Commission. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dan Peddycord, 313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: Tasha Scott, M Wilhelm, Jessica McCraken C. 85 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Accept the 2015 HMC Annual Report March 1, 2016 Contra Costa County Board of Supervisors Minutes 579 ATTACHMENTS Annual Report March 1, 2016 Contra Costa County Board of Supervisors Minutes 580 2015 ANNUAL REPORT Advisory Body Name: Hazardous Materials Commission Advisory Body Meeting Time/Location: Fourth Thursday of every month, 4-6 pm, 2477 Arnold Industrial Way, Concord Chair: George Smith, Environmental Engineer Seat Staff: Michael Kent, Contra Costa Health Services Reporting Period: January-December, 2015 ACTIVITIES Requested information on the implementation of the County’s Environmental Justice Policy from the Health Services, Public Works, Agriculture, and Conservation and Development Departments. Provided input to the Department of Conservation and Development on the Northern Waterfront Economic Development Initiative. Received presentation on Brownfield remediation funding options Received presentation on Health in All Policies approach from Public Health Director Tracked the development of Crude by rail issues in California Participated in the County’s review of the Industrial Safety Ordinance Received presentation on Chevron Modernization Project Provided recommendations to Board of Supervisors on implementation the County’s Environmental Justice Policy Co-sponsored two Public Workshops on pipeline safety Reviewed recommendations on pipeline safety by the Pipeline Safety Trust Tracked implementation on Pharmaceutical Disposal Ordinances in California Received Presentation on Cybersecurity for Industrial Facilities Conducted annual meetings with County Supervisors ACCOMPLISHMENTS The Commission continued its work on proper pharmaceutical disposal by monitoring the development of local ordinances throughout California and participating in the Contra Costa Prescription Drug Abuse Prevention Coalition. The Commission provided recommendations for implementing the County’s Environmental Justice Policy to the Board of Supervisors. The Commission co-sponsored two public workshops on pipeline safety. The Commission participated in the Northern Waterfront Revitalization effort by providing input to the Quality of Life Action Team. The Commission provided input to the County’s review of the Industrial Safety Ordinance. March 1, 2016 Contra Costa County Board of Supervisors Minutes 581 ATTENDANCE/REPRESENTATION The 13-member Commission has members from organized labor, environmental groups, industry, cities, environmental engineering firms, and the public at large. The Commission has membership from all regions of the County. All seats on the Commission were occupied this year. The Commission held nine meetings this year. The Operations committee met 10 times this year and the Planning & Policy committee met 8 times this year. The Commission meetings averaged of 8 of the 13 members or their alternates being present. TRAINING/CERTIFICATION No training or certification was provided or conducted. PROPOSED WORK PLAN/OBJECTIVES FOR THIS YEAR The Commission held a planning retreat in December 2013 and decided that their priorities for 2014 - 2017 would be: Continue to promote pharmaceutical disposal education posters and assist the Board of Supervisors in the development of a disposal ordinance if requested. Continue to provide input to Board of Supervisor Ad-hoc committee reviewing the Community Warning System and the Industrial Safety Ordinance Complete review of contaminated sites 5-year reviews and consider new issues around contaminated site clean-up and funding. Complete analysis of opportunities to address Environmental Justice considerations in CEQA and explore specific Environmental Justice issues to bring to the Board of Supervisors for action. Continue to explore issues related to pipeline safety and consider community participation grant for community along the Iron Horse trail. Begin to define the issues of concern surrounding the development of new crude oil facilities, explore additional needs for education. Begin to define issue of concern surrounding refinery modernization Learn about new Air District air monitoring program for refineries. In addition, in 2016 the Commission will focus their efforts on following up their recommendations to the Board of Supervisors concerning the County’s Environmental Justice Policy, providing input and assisting in stakeholder engagement for a pharmaceutical disposal ordinance, providing input into the Northern Shoreline Economic Development Initiative, providing input into the review of the Industrial Safety Ordinance and addressing issues referred to them by the Board of Supervisors. March 1, 2016 Contra Costa County Board of Supervisors Minutes 582 RECOMMENDATION(S): APPROVE the Affordable Housing Finance Committee recommendations for the allocation of $2,936,605 in Community Development Block Grant (CDBG) funds ($1,829,995 of FY 2016/17 funds, and $1,106,610 of Housing Development Assistance Funds (HDAF)) to support affordable housing projects in North Richmond and Walnut Creek, and housing services Countywide. 1. APPROVE the Affordable Housing Finance Committee recommendations for the allocation of $2,267,098 in HOME Investment Partnerships Act funds (HOME), ($1,887,098 of FY 2016/17 funds and $380,000 of HOME HDAF), to support affordable housing projects in Bay Point, Concord, El Cerrito, and Pittsburg. 2. FISCAL IMPACT: No General Fund impact. HOME Investment Partnerships Act, and Community Development Block Grant funds are provided to the County on a formula allocation basis through the U.S. Department of Housing and Urban Development. CFDA numbers 14.218 and 14.239. BACKGROUND: The Affordable Housing Finance Committee (AHFC) is a Board-appointed committee that develops funding recommendations for the Board concerning the allocation of federal funds for affordable housing development. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 925-674-7880 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 95 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:March 1, 2016 Contra Costa County Subject:Allocation of $2,936,605 in CDBG Funds; and $2,267,098 in HOME Funds as Recommended by the Affordable Housing Finance Committee March 1, 2016 Contra Costa County Board of Supervisors Minutes 583 BACKGROUND: (CONT'D) The current funding recommendations are the result of a competitive application process initiated in October of 2015. A Notice of Funding Availability was sent to over 100 jurisdictions, public agencies, affordable housing developers and interest groups active in the Urban County (the unincorporated County and all cities except for Antioch, Concord, Pittsburg, and Walnut Creek) and the HOME Consortium (the Urban County and all cities except Richmond) area. The Department of Conservation and Development received 8 applications requesting approximately $5.8 million ($3.1 million in Community Development Block Grant funds and $2.7 million in HOME Investment Partnerships Act funds). The applications include four projects that together will develop 180 new affordable units, three projects that together will rehabilitate 153 existing affordable units, and one project that will provide 16 low interest loans and grants to families to rehabilitation their homes. The Affordable Housing Finance Committee met on February 9, 2016, to consider funding recommendations from staff for Community Development Block Grant-Housing and HOME Investment Partnership Act projects. Members of the public, including project sponsors, were invited to attend and provide input into the allocation process. Following discussion and comment on each project, the Affordable Housing Finance Committee developed recommendations for the allocation of CDBG, and HOME funds. A summary of the applications and the Affordable Housing Finance Committee actions is attached. The funding recommendations for the housing projects are coming to the Board ahead of the rest of the CDBG projects so that project sponsors can submit concept proposals to the State for Affordable Housing and Sustainable Communities funds by March 16, 2016. Environmental Review: All Community Development Block Grant, HOME Investment Partnerships Act, Housing Opportunities for Persons with HIV/AIDS, and Emergency Solutions Grant projects are subject to National Environmental Policy Act (NEPA) 24 CFR Part 58 review. The NEPA review for each project will be completed prior to entering into project agreements or other legal documents for the project. Housing developments are also subject to the California Environmental Quality Act (CEQA) review. CEQA review will be carried out by the responsible entity. To implement the allocations once they are approved by the Board, the County will enter into various legal documents with the developers for each project. These documents may include some or all of the following: Loan Agreement, Promissory Note, Deed of Trust and Security Agreement, Regulatory Agreement, Intercreditor Agreement, Subordination Agreement, Loan Riders and Estoppels. County legal documents will be brought to the Board for approval for each development project at a later date. FY 2016/17 Community Development Block Grant, HOME Investment Partnerships Act, and Emergency Solutions Grant Action Plan and the Substantial Amendment to the FY 2015/16 Action Plan: The Action Plan describes the activities the County will undertake during the program year to address priority needs identified in the Contra Costa County FY 2015-20 Consolidated Plan. The Action Plan identifies the use of grant funds and program income received during the program year by activity, and proposed accomplishments. The Action Plan also includes actions the County proposes to undertake during the year to address obstacles in meeting under-served persons, foster and maintain affordable housing, reduce the number of households living under the poverty level, and enhance coordination between public and private housing and social service agencies. DCD staff will bring the FY 2016/17 Action Plan and the Substantial Amendment to the FY 2015/16 Action Plan to the Board on May 10, 2016, for approval. In order to begin the program year on time, the FY 2016/17 Action Plan must be approved by the Board and submitted to HUD by May 15, 2016. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not approve the Affordable Housing Finance Committee funding recommendations, the project sponsors seeking HOME Investment Partnerships Act funds will not be able to submit applications for the Affordable Housing and Sustainable Communities funds on March 16, 2016. CHILDREN'S IMPACT STATEMENT: Four of the proposed projects, Elaine Null, Heritage Point, Riley Court and Virginia Lane provide affordable March 1, 2016 Contra Costa County Board of Supervisors Minutes 584 Four of the proposed projects, Elaine Null, Heritage Point, Riley Court and Virginia Lane provide affordable housing for families. This supports Goal 3: Families are Economically Self Sufficient. ATTACHMENTS FY 2016/17 Housing Recommendations March 1, 2016 Contra Costa County Board of Supervisors Minutes 585 Community Development Block Grant and HOME Investment Partnerships Act FY 2016/17 Affordable Housing Program and CDBG/HOME Administration Project ID#Sponsor Project Name/Location Description/Purpose CDBG HOME Total Cost CDBG HOME Contingencies HSG-16-01 Eden Development, Inc. 22645 Grand St. Hayward, CA 94541 Hana Gardens (Formerly San Pablo Mixed- Use Apt) 10848 & 10860 San Pablo Ave El Cerrito New construction of 63 rental units affordable to and occupied by low and very-low income seniors households. Project received previous allocation of $220,000 in CDBG and $1,780,000 in HOME funds. $400,000 $28,864,447 $100,000 Eden must meet a commitment deadline of December 31, 2016 by entering into a legally binding agreement with the County by that date. If significant progress to meet that deadline has not been made by November 1, 2016, funds may be withdrawn and awarded to another project. HSG-16-02 Community Housing Development Corporation, NR 1535A Fred Jackson Way Richmond, CA 94801 Heritage Point 1500 Fred Jackson Way North Richmond New construction of 42 rental units/mixed-use affordable to and occupied by very-low income families. Project received previous allocation of $150,000 in CDBG funds and $48,000 in HOME funds. $1,700,000 $22,769,118 $1,550,000 The CDBG award is contingent on an award of Affordable Housing and Sustainable Communities (AHSC) funds in 2016. If CHDC is not awarded AHSC funds, the CDBG funds may be withdrawn and awarded to another project. HSG-16-03 Resources for Community Development 2220 Oxford Street Berkeley, CA 94596 St. Paul's Commons 1860 Trinity Avenue, Walnut Creek New construction of 45 rental units/mixed-use affordable housing and public facility for homeless day program. Project fits best as a public facility for homeless programs. $800,000 $21,256,766 $800,000 The CDBG award is contingent on RCD getting commitments for full funding of the development in 2016. If RCD is not awarded AHSC funds, the CDBG funds may be withdrawn and awarded to another project. HSG-16-04 CCC DCD 30 Muir Road Martinez, CA 94553 Neighborhood Preservation Program Urban County Provision of 8 low interest loans, 5 mobile home grants, & 3 single-family grants for rehab of housing owned and occupied by very-low and low- income HHs. Total budget includes $561,200 in anticipated repaid loans to the program. $300,000 $801,000 $240,800 HSG-16-05 Resources for Community Development 2220 Oxford Street Berkeley, CA 94596 Riley Court Apartments 2050, 2051, 2061 Riley Court Concord Rehabilitation of an existing 48 unit rental development affordable to and occupied by very-low income families. $1,000,000 $30,500,000 $625,000 The HOME award is contingent on RCD getting commitments for full funding of the development by June 30, 2017. Funds Requested Staff Recommendation Objective AH-1 - New Construction of Affordable Rental Housing. Objective AH-2 - Homeownership Opportunities. Objective AH-3 - Maintain and preserve affordable housing. March 1, 2016 Contra Costa County Board of Supervisors Minutes 586 Community Development Block Grant and HOME Investment Partnerships Act FY 2016/17 Affordable Housing Program and CDBG/HOME Administration Project ID#Sponsor Project Name/Location Description/Purpose CDBG HOME Total Cost CDBG HOME Contingencies Funds Requested Staff Recommendation HSG-16-06 Resources for Community Development 2220 Oxford Street Berkeley, CA 94596 Elaine Null 112 Alves Lane 300-310 Water Street Bay Point Rehabilitation of an existing 14 unit rental development affordable to and occupied by very-low income families. $300,000 $30,500,000 $100,000 $200,000 The HOME and CDBG awards are contingent on RCD getting commitments for full funding of the development by June 30, 2017. HSG-16-07 Eden Development, Inc. 22645 Grand St. Hayward, CA 94541 Virginia Lane Apartments 1121 & 1140 Virginia Lane Concord Rehabilitation of an existing 91 unit rental development affordable to and occupied by very-low income families. $500,000 $27,886,086 $500,000 The HOME award is contingent on Eden getting commitments for full funding of the development by June 30, 2016. HSG-16-08 Domus Development LLC 9 Cushing, suite 200 Irvine, CA 92618 Veterans Square 901 Los Medanos Street, Pittsburg New construction of 30 rental units/mixed-use affordable to and occupied by very-low income veterans. $787,332 $13,777,980 $487,000 The HOME award is contingent on an award of both the Affordable Housing and Sustainable Communities (AHSC) and the Veterans Housing and Homelessness Prevention Program (VHHP) funds in 2016. If Domus is not awarded AHSC and VHHP funding, the HOME funds may be withdrawn and awarded to another project. See Public Service table Fair Housing (b)Fair housing counseling and legal services $52,000 $52,000 APPLICATION TOTAL FY 2016/17 $3,152,000 $2,687,332 $176,355,397 $2,742,800 $1,912,000 FUNDS AVAILABLE FY 2015/16 FUNDING CYCLE FY 2016/17 Grant Allocation for projects $1,829,995 $1,887,098 FY 2015/16 Housing Development Assistance Fund balance (includes est recapture from NPP)$1,106,610 $380,000 FY 2016/17 Program Administration -$65,000 -$188,710 Program Delivery Reserve -$30,000 -$80,000 -$98,805 -$86,388 Net funds available for projects $2,742,800 $1,912,000 (a) Per federal regulations, 15 percent of each year's allocation of HOME funds must be used for projects sponsored, owned, or developed by Community Housing Development Corporations (CHDO). This requirement can no longer be met on a cumulative basis. Project Legal and Davis Bacon compliance costs to be added to project allocations, total project allocation may be increased to $30,000 each for CDBG and HOME with program income. FY 2016/17 CDBG and HOME HDAF reservation Objective CD-4 - Fair Housing Objective AH-4 - New Supportive Housing - Special Needs March 1, 2016 Contra Costa County Board of Supervisors Minutes 587 Community Development Block Grant and HOME Investment Partnerships Act FY 2016/17 Affordable Housing Program and CDBG/HOME Administration Project ID#Sponsor Project Name/Location Description/Purpose CDBG HOME Total Cost CDBG HOME Contingencies Funds Requested Staff Recommendation (b) Staff recommendation for fair housing service provider goes to the Family and Human Services Committee March 1, 2016 Contra Costa County Board of Supervisors Minutes 588 RECOMMENDATION(S): AUTHORIZE the Chair of the Board of Supervisors to sign the Certification Statement for the California Children's Services Program as required by the State of California. FISCAL IMPACT: No fiscal impact. BACKGROUND: The State of California requires an annual statement certifying that the County's California Children's Services Program (CCS) will comply with all applicable provisions federal and state regulations and laws, including the Health and Safety Code and any applicable rules or regulations promulgated by the California Department of Health Care Services. The statement must be signed by the CCS program administrator, health officer and chair of the local governing board. The certification is attached. CONSEQUENCE OF NEGATIVE ACTION: If the certification is not signed and returned to the State, the County will not be in compliance with program requirements. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Enid Mendoza, (925) 335-1039 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 87 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Annual California Children's Services Program Certification March 1, 2016 Contra Costa County Board of Supervisors Minutes 589 CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS CCS FY 16-15 Certification Statement MINUTES ATTACHMENTS CCS FY 16-15 Certification Statement - Signed March 1, 2016 Contra Costa County Board of Supervisors Minutes 590 March 1, 2016 Contra Costa County Board of Supervisors Minutes 591 March 1, 2016 Contra Costa County Board of Supervisors Minutes 592 March 1, 2016 Contra Costa County Board of Supervisors Minutes 593 RECOMMENDATION(S): Accept the 2015 Annual Report from the Arts & Culture Commission of Contra Costa County. FISCAL IMPACT: None. BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year, on the second Tuesday in December. The annual report for the Arts & Culture Commission of Contra Costa County covering the period of January 2015 through December 2015, is attached, outlining the activities, accomplishments achieved and proposed actions and goals for 2016. CONSEQUENCE OF NEGATIVE ACTION: The Board and the public will not have this information. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Enid Mendoza, 925-335-1039 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 93 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:Annual Report from the Arts & Culture Commission of Contra Costa County March 1, 2016 Contra Costa County Board of Supervisors Minutes 594 CHILDREN'S IMPACT STATEMENT: Not applicable. ATTACHMENTS 2015 AC5 Annual Report March 1, 2016 Contra Costa County Board of Supervisors Minutes 595 Advisory Body: Arts and Culture Commission of Contra Costa County Meeting Time: Second Wednesday of the Month, conference room, Office of Communications and Media, 10 Douglas Drive, Suite 210, Martinez Chair: Commissioner Teresa (Tess) Snook O’Riva Staff person: Executive Director, Roger Renn Reporting Period: January 1, 2015 – December 31, 2015 I. Activity 2015 has been a seminal year for the Arts and Culture Commission of Contra Costa County. After spending the better part of 2014 creating a strategic plan formulated with the help of a consultant,* AC5 has spent considerable time this year executing this new strategic plan. After an exerted effort, the Commission was able to add an Alternate Seat and fill all but one AC5 Commission Seats. This allowed the Commission to spend time on the execution of the strategic plan in 2015. At the same time the California Arts Council was able to increase the State-Local Partnership Grant award and AC5 hired an experienced Executive Director. *Using available grant money from the California Arts Council, Angelia Tahiti Consultants was hired in 2014 to guide the process of setting a course for AC5 for the next two years. The outcome was a document titled: Strategic Strategies for 2014-16. AC5 is excited to be working with Veterans in Contra Costa County by bringing the California Arts Council’s Veterans Initiative in the Arts program to them in the form of a new program titled ABOUT FACE: Building Veterans’ Self-understanding through Self Portraits. This new program will offer Veterans an opportunity to explore portrait painting as a way of self-expression. Through a generous grant from the California Arts Council the Arts and Culture Commission of Contra Costa County is offering portrait painting workshops to Contra Costa County Veterans free of cost. March 1, 2016 Contra Costa County Board of Supervisors Minutes 596 II. Accomplishments With County funding of $14,248, and $29,665 total grant funding from the State, the Commission was able to accomplish its mission of “advancing the arts in a way that promotes communication, education, appreciation and collaboration throughout Contra Costa County so that we may grow creatively as a community that preserves and celebrates our diverse cultural expression.” As California recognizes the importance of the Arts (and Culture) a hearing on the “Creative Economy” was held in Sacramento. Both Commission Chair Snook O’Riva and Executive Director Roger Renn attended this hearing along with Confluence 2015, a state-wide gathering of Arts Commissions in April 2015. An increase in State funding was the result of the conference and the Assembly hearing. Some AC5 programs offered as a result of both State and County funding for 2015 included: Poetry Out Loud has been a well-received program brought to Contra Costa high schools for the past nine years. Our POL program coordinator, Robin Moore, has expanded the program to 14 schools, the largest participation of schools to date. It was rewarding to have Delta Vista High School, at the Orin Allen Youth Rehabilitation Facility in Byron, participating for their second year. Arielle Herman, a senior at Monte Vista High School in Danville, won the county wide competition. Arielle traveled to Sacramento in March to compete in the statewide competition of 44 counties. She wasn't a finalist, but did well and proudly represented Contra Costa County. Arts Café is a relatively new program. This year AC5 began collaborating with the County libraries and local arts associations to offer richer programs. Last September, in conjunction with the Concord Library and Concord Art Association, Arts Café hosted Judy Gittelsohn as she demonstrated the use of watercolor paints. More joint programing is planned for 2016. Art Passages offered two great shows this year. Women of Conscience featured photographs by Victoria Alvarado in the lobby of the Contra Costa County Administration Building. At age 65, she traveled throughout California photographing with a 35mm camera. Her project began in 2001 by selecting Latina women in various fields throughout California who were making significant contributions to their communities. These women are role models for the next generation of youth. An Ordinary Year, An Extraordinary Time showcased Steven Burchik’s photographs. The exhibit included more than sixty photographs portraying the images of ordinary soldiers, villagers and children trying to get through each day during an extraordinary conflict. This exhibit carries special significance since this year, 2015, marks the 50th anniversary of the official start of the Vietnam War, when US ground troops were sent to the conflict. It also marks the 40th anniversary of the end of the Vietnam War. March 1, 2016 Contra Costa County Board of Supervisors Minutes 597 Arts Recognition Awards were awarded to three outstanding artist: Mr. Rhu A. Bigay, an Aviation Artist, Ms. Pamela Freund-Stiplen, Artistic Director for the Gold Coast Chamber Players and Mr. Peter Maund, Percussionist and Music Educator. Each advanced the appreciation of the Arts and Culture in Contra Costa County. AC5 also recognized Dr. Darwin Marable for his over 12 years of service as AC5 Commissioner for District II. The National Gallery of Art offers a free-loan program to community groups and non-profit television stations. Partnering with Contra Costa Television (CCTV), AC5 has selected programs from this collection for airing to the larger community. Commissioners participated in judging panels for State Assembly high school art contests and other panels throughout the year. AC5 was also involved with special Board of Supervisors’ cultural celebrations including Dr. Martin Luther King, Jr. Day, Cesar Chavez Celebration, and Veterans Day Ceremony. III. Attendance/Representation AC5 Commission Meeting Attendance for 2015 Name % JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC District 1 Vacant canceled canceled canceled canceled canceled District 2 Darwin Marable 4/4 canceled   canceled  canceled  canceled canceled N/A N/A Lore Konieczny N/A Not a Commissioner at this time District 3 P.J. Shelton 1/5 canceled canceled canceled  canceled canceled District 4 Elizabeth Wood 3/5 canceled  canceled canceled  canceled canceled  District 5 Tess O’Riva 5/5 canceled   canceled  canceled  canceled canceled  At Large Y’Anad Burrell 4/5 canceled  canceled  canceled  canceled canceled  Geoffrey Meredith 5/5 canceled   canceled  canceled  canceled canceled  Alternate Cindy McCann 0/1 N/A Not a Commissioner at this time Executive Director Roger Renn 3/3 Not Staff at this time canceled  canceled  canceled canceled  canceled canceled canceled canceled CANCELED 5/10 canceled canceled canceled NO MEETING canceled canceled NO MEETING AC5 Commissions represent all the art disciplines, except music, and it represents the many diverse ethnic groups who live in Contra Costa County. Commission Seats were filled by qualified citizens applying from all over the county. In 2015 this included filling District II, and an At-Large Seat. AC5 meets 10 times a year. Except for the months of August and December, the commission was scheduled to meet the second Wednesday of each month. Meetings were canceled 50% of the time in 2015 lacking a quorum per Brown Act and the Better Government Ordinance. Of the meetings held, three Commissioners had a 100% March 1, 2016 Contra Costa County Board of Supervisors Minutes 598 attendance record. One seat remained vacant the entire year. Due to employment commitments one Commissioner only attended one meeting. IV. Training/Certification New Commissioners received an orientation, which included viewing Brown Act and Better Government Ordinance, What You Need to Know presentation and viewing of the Ethics Orientation for County Officials presentation. All Commissioners update their Brown Act Training annually. V. Proposed Work Plan / Objectives for 2016 “Arts education fosters creative, critical thinking, problem solving and collaboration. Viewed in this context, creativity has become as important in modern education as mastering specific language and computation skills .” —2014 Otis Report on the Creative Economy of California. At its September 2015 meeting the Arts Council reiterated its support for SLPP and the critical role that Counties play in supporting arts and culture in our communities . Furthermore, the Council awarded a significant increase in funding to Contra Costa County, their partner through this program. Our State-Local Partnership Grant application received a score of seven out ten (historically AC5 has received 4 points). Mr. Renn attended a California Arts Council meeting held in Santa Cruz where the Arts funding distributions were discussed and awarded. CAC members noted the attendance and interest of SLPP recipients. AC5 sees a robust engagement with Arts and Culture providers throughout the county in 2016. Starting with our strategic plan we hope to:  Continue our support of Veterans by offering four ABOUT FACE painting workshops in the spring. AC5 will also work with the Medicine & Rehabilitation Services at the Veterans Hospital in Martinez to bring this program to brain- injured patients and Veterans suffering Post Deployment Stress.  Continue to work with local artists and the County Library to offer more varied and interesting Arts Cafés so that we may grow creatively as a community and celebrate our diverse cultural expression.  With the success of Art Passages, expand our Public Arts program by exploring a college internship position that could make our gallery shows more professional and foster art education for our youth.  Finally, with the support of Student Programs, Contra Costa Office of Education we hope to apply for a planning grant to offer art outreach to the court schools. Ac5 deeply respects and appreciates the County’s desire to promote arts education, celebrate the artists in our midst, and build our community through the arts. AC5 Commissioners look forward to serving our community in 2016. March 1, 2016 Contra Costa County Board of Supervisors Minutes 599 RECOMMENDATION(S): Approve the list of providers recommended by the Contra Costa Health Plan's Peer Review and Credentialing Committee on January 14, 2016, and by the Health Services Director, as required by the State Departments of Health Care Services, the Managed Health Care, and the Centers for Medicare and Medicaid Services. FISCAL IMPACT: Not Applicable. BACKGROUND: The National Committee on Quality Assurance (NCQA) has requested evidence of Board Approval for each CCHP provider be contained within the provider’s credentials file. The recommendations were made by the CCHP’s Peer Review and Credentialing Committee. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Contra Costa Health Plan’s Providers would not be appropriately credentialed and not be in compliance with the NCQA. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Tanquary, 313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: T Scott, M Wilhelm, Heather Wong C. 83 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Approve New and Recredentialing Providers in Contra Costa Health Plan’s Community Provider Network March 1, 2016 Contra Costa County Board of Supervisors Minutes 600 CHILDREN'S IMPACT STATEMENT: Not applicable. ATTACHMENTS Provider List March 1, 2016 Contra Costa County Board of Supervisors Minutes 601 Contra Costa Health Plan Providers Approved by Peer Review and Credentialing Committee January 12, 2016 CREDENTIALING PROVIDERS JANUARY 2016 Name Specialty Gordon, Brynn, BCBA Behavior Analysis Moore, Michelle, NP Mid-Level OB/GYN Perez, Dionysis, DC Chiropractic Medicine Perez, Jennifer, M.ED. Behavior Analysis Senior, Janine, M.D. OB/GYN Vemulapalli, Madhavi, M.D. OB/GYN CREDENTIALING ORGANIZATIONAL PROVIDER JANUARY 2016 Provider Name Provide the Following Services Location Sanhyd, Inc dba Kyakameena Care Center Skilled Nursing Facility Berkeley RECREDENTIALING PROVIDERS JANUARY 2016 Name Specialty Anaya, Juan, O.D. Optometry Edraki, Babak, M.D. Gynecologic Oncology Fershtman, Sandra, MFT Mental Health Services Ganey, John, M.D. Hematology/Medical Oncology Grant, Douglas, M.D. Pain Management Groppetti, Lora, MFT Mental Health Services Grzechowiak, Gerald, P.T. Physical Therapy He, Wanyi, L.Ac. Acupuncture Hopkins, James, DO Pediatric Urgent Care Kamlot, Andreas, M.D. Surgery – Thoracic Cardiovascular Kankipati, Shoba, M.D. Hematology/Oncology Majid, Abid, M.D. Pulmonary Disease, Sleep Medicine Morales, Milciades, LCSW Mental Health Services Odumakinde, Elizabeth, M.D. Medical Oncology Patel, Bimal, M.D. Hematology/Medical Oncology Raees, Muhammad, M.D. Pulmonary Disease, Sleep Medicine Rao, Deepak, M.D. Psychiatry Rassai, Hamid, M.D. Surgery - General March 1, 2016 Contra Costa County Board of Supervisors Minutes 602 Contra Costa Health Plan Providers Approved by Medical Director January 12, 2016 Page 2 of 2 RECREDENTIALING PROVIDERS JANUARY 2016 Name Specialty Sapien, Robert, M.D. Pediatric Urgent Care Straznicka, Michaela, M.D. Surgery – Thoracic Cardiovascular Unger, Richard, M.D. Psychiatry Wallach, Andrew, M.D. Primary Care Family Medicine Weil, Lawrence, M.D. Pain Management Ye, Liyun, L.Ac. Acupuncture bopl-January 12, 2016 March 1, 2016 Contra Costa County Board of Supervisors Minutes 603 RECOMMENDATION(S): Approve amendments to Appendix A of the Mt. View Sanitary District’s Conflict of Interest Code. FISCAL IMPACT: None. BACKGROUND: The Mt. View Sanitary District has amended Appendix A to its conflict of interest code and submitted the revised Appendix to the Board for approval pursuant to Government Code section 87306 and 87306.5. The list of designated positions has been revised to include new positions and delete other positions. These changes are shown on the attached ‘red-line’ version of Appendix A. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Schwerin, Deputy County Counsel, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: Cynthia Schwerin, Deputy County Counsel, David Twa, County Administrator, Sheri Riddle, Secretary of the District Board of Mt. View Sanitary District, Jami Napier, Chief Assistant Clerk of the Board C. 81 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:March 1, 2016 Contra Costa County Subject:Conflict of Interest Code of the Mt. View Sanitary District March 1, 2016 Contra Costa County Board of Supervisors Minutes 604 ATTACHMENTS MVSD COI - Attachment A MVSD COI - Attachment B March 1, 2016 Contra Costa County Board of Supervisors Minutes 605 March 1, 2016 Contra Costa County Board of Supervisors Minutes 606 March 1, 2016 Contra Costa County Board of Supervisors Minutes 607 March 1, 2016 Contra Costa County Board of Supervisors Minutes 608 March 1, 2016 Contra Costa County Board of Supervisors Minutes 609 March 1, 2016 Contra Costa County Board of Supervisors Minutes 610 March 1, 2016 Contra Costa County Board of Supervisors Minutes 611 March 1, 2016 Contra Costa County Board of Supervisors Minutes 612 RECOMMENDATION(S): CONTINUE the emergency action originally taken by the Board of Supervisors on November 16, 1999 regarding the issue of homelessness in Contra Costa County. FISCAL IMPACT: None. BACKGROUND: Government Code Section 8630 required that, for a body that meets weekly, the need to continue the emergency declaration be reviewed at least every 14 days until the local emergency is terminated. In no event is the review to take place more than 21 days after the previous review. On November 16, 1999, the Board of Supervisors declared a local emergency, pursuant to the provisions of Government Code Section 8630 on homelessness in Contra Costa County. With the continuing high number of homeless individuals and insufficient funding available to assist in sheltering all homeless individuals and families, it is appropriate for the Board to continue the declaration of a local emergency regarding homelessness. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Enid Mendoza, (925) 335-1039 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 92 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:Continue Extension of Emergency Declaration Regarding Homelessness March 1, 2016 Contra Costa County Board of Supervisors Minutes 613 March 1, 2016 Contra Costa County Board of Supervisors Minutes 614 RECOMMENDATION(S): Accept the 2015 Annual Report from the Economic Opportunity Council Advisory Board for the period January 1, 2015 through December 31, 2015, as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: None BACKGROUND: On June 18,2002, the Contra Costa County Board of Supervisors adopted Resolution No, 2002/377, requiring each regular and ongoing board, commission and/or committee annually report to the Board of Supervisors on the activities, accomplishments, membership attendance, required training and certification programs, and proposed work plan/objectives for the following year, The attached report fulfills that requirement for the Economic Opportunity Council Advisory Board. CONSEQUENCE OF NEGATIVE ACTION: The Economic Opportunity Council Advisory Board would be out of compliance. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6308 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Christina Reich, Nancy Sparks, Cassandra Youngblood C. 97 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Date:March 1, 2016 Contra Costa County Subject:Economic Opportunity Council Advisory Board 2015 Annual Report March 1, 2016 Contra Costa County Board of Supervisors Minutes 615 ATTACHMENTS 2015 EOC Annual Report March 1, 2016 Contra Costa County Board of Supervisors Minutes 616 Contra Costa County Employment & Human Services Department Community Services Bureau 2015 Advisory Body Annual Report Advisory Body: Economic Opportunity Council (EOC) Meeting Time/Location: Every 2nd Thursday of the month/1470 Civic Court Ste. 200 Concord, CA Chair: Ajit Kaushal, Public Sector 4 Staff Support: Christina Reich, Division Manager, Nancy Sparks, Comprehensive Services Assistant Manager, Mele Tupou, Intermediate Clerk Reporting Period: January 2015 – December 2015 Recommendation ACCEPT the 2015 Annual Report of the Economic Opportunity Council Advisory Board. Activities  Onsite monitoring of the recipients of Community Services Block Grant (CSBG) funds and their impact on addressing community needs and access to services:  Bay Area Legal Aid  Bay Area Community Resources  Contra Costa Clubhouse  Food Bank of Contra Costa & Solano  Loaves and Fishes of Contra Costa  Monument Crisis Center  Opportunity Junction  RYSE, Inc. Contracts were executed with each of these agencies EOC members participated in the following community service outreach projects:  Armando Morales established the Green Angels Garden Project to involve youth in planting and promoting the importance of community gardens in Oakley.  Uche Uwahemu attended the Metropolitan Transportation Commission (MTC) meeting in May 2015 in an effort to improve coordination of transportation services in the Bay Area’s nine counties.  Renee Zeimer participated in the Planned Parenthood’s Capital Day in June for the restoring of MediCal reimbursement rates.  Jelani Killings attended and presented at Supervisor Federal Glover’s 2015 Youth Summit in May.  Cesar Zepeda helped form a new group called “Somos Latinos” and was presented with a proclamation by Richmond City Council recognizing September as Latino Heritage Month.  Doria Mueller-Beilschmidt participated in the Contra Costa County Homeless Count in January. This information serves as a prerequisite for the county’s Federal and State funding and used for developing homeless programs and services.  Ajit Kaushal participated in a fundraiser for Nepal following the deadly earthquake in May 2015. March 1, 2016 Contra Costa County Board of Supervisors Minutes 617 Contra Costa County Employment & Human Services Department Community Services Bureau 2015 Advisory Body Annual Report Accomplishments During the 2015 calendar year, the EOC and CSB staff celebrated many successes and accomplishments such as:  Awarded $195, 000 Community Services Block Grant (CSBG) dollars to eight organizations in the county in alignment with the 2014-2015 Contra Costa Community Action Plan and priority areas.  The Economic Opportunity Council held three Community Action public hearings in west, central, and east locations in the county. The first public hearing was held on March 26 in Richmond. The second public hearing was held on April 23 at Los Medanos College in Pittsburg. The third public hearing was held on May 20 in Pleasant Hill. The EOC received public input on the most pressing needs of Contra Costa’s disenfranchised populations. Information gathered was incorporated into the 2016-2017 Contra Costa County Community Action Plan.  Successful Community Services Block Grant Program (CSBG) Desk Review conducted by the California Department of Community Services and Development (CSD) to analyze the administrative and programmatic operations for CSBG contract number 15F-2007 in May.  Submitted the 2016-2017 Community Action Plan (CAP) to the California Department of Community Services and Development in June. The CAP included results of the community assessment for the next two years and public hearings and established priority areas for CSBG funding and activities.  Member, Jelani Killings, completed his MPA program in June.  Submitted the Self-Assessment Tool for Public Community Services Block Grant Eligible Entities to the Department of Community Services and Development (CSD) in August.  Conducted onsite monitoring visits in August to the eight subcontractors receiving 2015 CSBG funding.  Released Request for Information (RFI) #592 in November to community service providers for 2016 CSBG grant proposals. Added an information workshop for prospective applicants and streamlined the grant-making process.  8,560 low-income participants obtained food assistance through our CSBG partnerships with Food Bank of Contra Costa & Solano and Loaves and Fishes of Contra Costa.  1,555 low-income participants were provided with Emergency Legal assistance through our CSBG partnerships with Bay Area Legal Aid and Bay Area Community Resources (BACR). March 1, 2016 Contra Costa County Board of Supervisors Minutes 618 Contra Costa County Employment & Human Services Department Community Services Bureau 2015 Advisory Body Annual Report  167 Youth have increased their academics, athletics, or social skills for school success through our CSBG partnerships with Bay Area Community Resources (BACR), RYSE, Inc. and Monument Crisis Center.  1,126 participants in Contra Costa County obtained non-emergency LIHEAP energy assistance through the Low-Income Home Energy and Assistance Program (LIHEAP). Attendance/Representation The EOC and CSB staff has made significant strides filling board vacancies during 2015. The increase in representation is largely due to the increased outreach efforts made by the EOC and CSB staff. As a result:  Ten general business meetings were scheduled in 2015. Nine of the ten general business meetings achieved quorum.  Recommended six new members for appointment: Matthew Bacinskas to the Low- Income Sector seat1, Vinod Maharaj to Low-Income Sector seat 2, Cesar Zepeda to the Low-Income Sector seat 3, Devlyn Sewell to the Low-Income Sector Alternate seat, Edi Birsan to the Private Non-Profit Sector seat 2, and Kaila Vidal to the Private/Non-Profit Sector seat 3.  Joint meeting of the EOC Board Members, HS/EHS Policy Council, and Board of Supervisors occurred on April 16, 2015. Training/Certification  Renee Zeimer attended the Facilitative Leadership Training in Concord.  EOC members, Jelani Killings and Armando Morales, and Alicia Prieto, Comprehensive Services Assistant Manager, attended the 2015 Cal/Neva Annual Conference in San Diego.  EOC members Ajit Kaushal and Uche Uwahemu, and Thomas Stewart, Administrative Services Assistant III, and Nancy Sparks, Comprehensive Services Assistant Manager, attended the Community Action Partnership Annual Convention in San Francisco. Proposed Work Plan/Objective for Next Year  Award 2016 CSBG subcontractors and allocate funding.  Develop the Strategic Plan for 2016-2017. Assuring alignment to the areas of need identified in the 2016-2017 Community Action Plan.  Implementation of the 2016 Organizational Standards to enhance framework for accountability and performance management.  Certify one Results Oriented Management and Accountability (ROMA) trainer. March 1, 2016 Contra Costa County Board of Supervisors Minutes 619 Contra Costa County Employment & Human Services Department Community Services Bureau 2015 Advisory Body Annual Report  Increase community involvement, information sharing and strategic partnerships in the areas of need identified in the Community Action Plan.  EOC members perform subcontractor onsite monitoring visits in July and August 2016.  Further develop and monitor 2016 CSBG zero-based budget.  Fill vacant EOC seat(s).  Train and empower EOC members to improve functioning of the Board and support the goals of Community Action. March 1, 2016 Contra Costa County Board of Supervisors Minutes 620 RECOMMENDATION(S): Approve the medical staff appointments and reappointments, privileges, advancement, and voluntary resignations as recommend by the Medical Staff Executive Committee, at their January 6th meeting, and by the Health Services Director. FISCAL IMPACT: Not Applicable. BACKGROUND: The Joint Commission on Accreditation of Healthcare Organizations has requested that evidence of Board of Supervisors approval for each Medical Staff member will be placed in his or her Credentials File. The above recommendations for appointment/reappointment were reviewed by the Credentials Committee and approved by the Medical Executive Committee. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, Contra Costa Regional Medical and Contra Costa Health Centers' medical staff would not be appropriately credentialed and not be in compliance with the Joint Commission on Accreditation of Healthcare Organizations. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: Tasha Scott, M Wihlem, Sana Salman C. 84 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 1, 2016 Contra Costa County Subject:Medical Staff Appointments and Reappointments – January 2015 March 1, 2016 Contra Costa County Board of Supervisors Minutes 621 ATTACHMENTS Attachment March 1, 2016 Contra Costa County Board of Supervisors Minutes 622 MEC Recommendations – January 2016 Definitions: A=Active C=Courtesy Aff=Affliate P/A= Provisional Active P/C= Provisional Courtesy Page 1 A. New Medical Staff Members Lawrence Chan, MD Diagnostic Imaging Anna Lazo, Psy.D Psychiatry/Psychology Laura Hans, MD Pediatrics B. New Teleradiologist Staff Members William McCuskey, MD C. Application for Moonlighting Privileges Tamara McBride, MD Family Medicine D. Request for Additional Privileges Department Requesting Monica Laimayum, MD Family Medicine Caring for & discharging uncomplicated Post-Partum Patients - C E. Completed Applications for Affiliation Catherine Berg, NP Family Medicine Monica Wooldridge, NP Family Medicine F. Advance to Non-Provisional Matthew Gutierrez, MD Hospitalist A Margaret Kray, FNP Family Medicine Aff Brandon Murguia, MD Hospitalist C Elizabeth Murphy, MD Internal Medicine C Nilofar Parvin, DDS Dental A Brent Porteous, DO Hospitalist A Lauren Wondolowski, MD Hospitalist A G. Biennial Reappointments Ashley Ballard, DO Hospitalist C Jon Beauchamp, MD Emergency Medicine A Siri Sunderi Cheng, MD Surgery – ENT A Laura Cotter, MD Hospitalist A Daniel Fentress, MD Family Medicine A Ann Harvey, MD Family Medicine A Anita Heart, MD Family Medicine C Brian Johnson, MD Hospitalist A Jessica Kim, MD Hospitalist P Monica Laimayum, MD Family Medicine P Edward Lau, MD Psychiatry/Psychology A Trang Lehman, MD Family Medicine A Mikel Matto, MD Psychiatry/Psychology P Frederick Nachtwey, MD Internal Medicine P Thomas Paige, MD Family Medicine A Muhammad Raees, MD Internal Medicine A Mridula Rewal, MD Hospitalist P Sara Richey, MD Family Medicine A March 1, 2016 Contra Costa County Board of Supervisors Minutes 623 MEC Recommendations – January 2016 Definitions: A=Active C=Courtesy Aff=Affliate P/A= Provisional Active P/C= Provisional Courtesy Page 2 Michelle Robello, MD Hospitalist A Kenneth Saffier, MD Family Medicine A Amarpreet Singh, MD Psychiatry/Psychology C Emma Swan, MD Hospitalist C Matthew Wright, MD Psychiatry/Psychology C Xiaohui Sherry Xiong, MD Pathology A I. Teleradiologist (VRAD) Reappointments Stephen Adams, MD Brian Burgoyne, MD Chivonne Harrigal, MD Alison Robinette, MD H. Biennial Renew of Privileges Nicole Brito, NP Family Medicine Jo Elliff, NP Family Medicine Nikki Ha, NP Family Medicine J. Voluntary Resignations Melanie Austin, MD OB/GYN Ron Cavanagh, MD Psychiatry/Psychology Doreen Fukushima, MD Psychiatry/Psychology Rae Joselson, MD Pathology Eric Shultz, MD Emergency Medicine March 1, 2016 Contra Costa County Board of Supervisors Minutes 624 RECOMMENDATION(S): ADOPT Resolution No. 2016/102 conditionally providing for the issuance of revenue bonds in an amount not to exceed $80,000,000 to finance a Multifamily Residential Rental Housing Developments (the "Developments"), and approving related actions: Twenty One and Twenty Three Nevin Apartments located at the Southwest Corner of Nevin Avenue and 23rd Street, and one at 344 21st Street (APNs 514-080-013 and 514-090-018) in the City of Richmond, California, currently identified as Twenty One and Twenty Three Nevin. FISCAL IMPACT: None. In the event that the bonds are issued, the County is reimbursed for costs incurred in the issuance process. Annual expenses for monitoring of Regulatory Agreement provisions ensuring certain units in the Development will be rented to low income households are accommodated in the bond issue. The bonds will be solely secured by and payable from revenues (e.g. Development rents, reserves, etc.) pledged under the bond documents. No County funds are pledged to secure the bonds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kara Douglas, 674-7880 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 86 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:March 1, 2016 Contra Costa County Subject:Reimbursement Resolution for a Multifamily Residential Rental Housing Development in Richmond March 1, 2016 Contra Costa County Board of Supervisors Minutes 625 BACKGROUND: Contra Costa County, through the Conservation and Development Department, operates a multifamily mortgage revenue bond financing program. The purpose of the program is to increase or preserve the supply of affordable rental housing available to low and very low income households. The County program may be undertaken within the unincorporated County and within the cities located in the County that have agreed to let the County operate the program in their jurisdiction. Pacific West Communities, Inc (the Sponsor) requested to participate in the County's multifamily mortgage revenue bond financing program. The Sponsor proposes to form a new limited partnership with a to-be-named tax credit investor as a limited partner to develop the facility. The proposed developments meet the eligibility criteria for bond financing and the County policy for this program. The proposed development consists of a 282 unit multifamily rental housing facility located on two parcels at the Southwest Corner of Nevin Avenue and 23rd Street, and one at 344 21st Street (APNs 514-080-013 and 514-090-018) in the City of Richmond, California, currently identified as Twenty One and Twenty Three Nevin (the “Development”). A requirement of federal tax law is that the prospective financing be subject to a conditional statement of intent to issue bonds to reimburse expenses incurred prior to the date the bonds are issued, i.e. a reimbursement resolution must be adopted by the Board of Supervisors. Also, the California Debt Limit Allocation Committee, that allocates tax-exempt bond authority to the bond issue, requires that a reimbursement resolution be adopted before an application may be made for such an allocation. The adoption of a reimbursement resolution will not obligate the County or the owner without future discretionary actions, but will indicate the intent of the County to issue the bonds if all conditions in the reimbursement resolution have been satisfied . CONSEQUENCE OF NEGATIVE ACTION: Without the reimbursement resolution, the Sponsor will not be able to commence with the process of applying to the California Debt Limit Allocation Committee for multifamily housing revenue bond authority through the County. AGENDA ATTACHMENTS Resolution No. 2016/102 MINUTES ATTACHMENTS Signed Resolution No. 2016/102 March 1, 2016 Contra Costa County Board of Supervisors Minutes 626 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/102 In the Matter of Setting Forth the County of Contra Costa’s Official Intent to Issue Revenue Bonds to Finance a Multifamily Residential Rental Housing Development – Twenty One and Twenty Three Nevin WHEREAS, the Board of Supervisors of the County of Contra Costa (the “County”) has determined that there is a shortage of safe and sanitary housing within the County, and that it is in the best interest of the residents of the County and in furtherance of the health, safety and welfare of the public for the County to assist in the financing of multifamily rental housing developments; and WHEREAS, pursuant to Division 31 of the Health and Safety Code of the State of California, and particularly Chapter 7 of Part 5 thereof (the “Act”), the County is empowered to issue and sell revenue bonds for the purpose of making mortgage loans or otherwise providing funds to finance the acquisition, construction and rehabilitation of multifamily rental housing, including units for lower income households and very low income households; and WHEREAS, Pacific West Communities, Inc., has requested that the County consider the issuance and sale of tax-exempt revenue bonds (the “Bonds”) pursuant to the Act for the purpose of lending the proceeds thereof to Richmond Nevin Associates, a California Limited Partnership (the “Borrower”), to finance the acquisition and construction by the Borrower of a 282 unit multifamily rental housing facility to be located on two parcels, including one at the Southwest Corner of Nevin Avenue and 23rd Street, and one at 344 21st Street (APNs 514-080-013 and 514-090-018) in the City of Richmond, California, currently identified as Twenty One and Twenty Three Nevin (the “Development”), to be owned by the Borrower and to be operated initially by US Residential Group, LLC (USRG), or another entity selected by the Borrower; and WHEREAS, Pacific West Communities, Inc., has requested an expression of the Board of Supervisors willingness to authorize the issuance of the Bonds at a future date after the documentation relating to the financing has been prepared and completed, and the County’s requirements for the issuance of such Bonds have been satisfied; and WHEREAS, the Board of Supervisors now wishes to declare its intention to authorize the issuance of the Bonds, provided certain conditions are met, for the purpose of financing costs of the Development, in an aggregate principal amount not to exceed $80,000,000; NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of the County of Contra Costa as follows: Section 1. The Board of Supervisors hereby determines that it is necessary and desirable to provide financing for the Development pursuant to the Act by the issuance of the Bonds in an aggregate principal amount not to exceed eighty million dollars ($80,000,000). The issuance of the Bonds shall be subject to the following conditions: (i) the County by resolution of the Board of Supervisors shall have first agreed to acceptable terms and conditions for the Bonds (and for the sale and delivery thereof), and for an indenture and all other agreements with respect to the Bonds; (ii) all requisite governmental approvals for the Bonds shall have first been obtained; (iii) the Bonds shall be payable from revenues received with respect to a loan to the Borrower made with the proceeds of the Bonds, and neither the full faith nor the credit of the County shall be pledged to the payment of the principal of or interest on the Bonds; (iv) any occupancy and other requirements of the Internal Revenue Code of 1986, as amended (the “Code “) are satisfied or otherwise provided for with respect to Bonds, the interest on which is intended to be excluded from gross income for federal tax purposes; (v) any occupancy and other requirements of the Act with respect to the 5 March 1, 2016 Contra Costa County Board of Supervisors Minutes 627 Development are satisfied or otherwise provided for; and (vi) any occupancy and other requirements of the County applicable to the Development are satisfied or otherwise provided for. Section 2. The Chair of the Board of Supervisors, the Vice-Chair of the Board of Supervisors, County Administrator, the County Director of Conservation and Development, the County’s Community Development Bond Program Manager, County Counsel and the other officers of the County are hereby authorized and directed to take whatever further action consistent with this Resolution may be deemed reasonable and desirable, including participating in the preparation of any resolution, indenture, bond purchase agreement, official statement and/or other documents or agreements necessary or appropriate to effect the Bond financing, and any actions necessary to obtain an allocation of the State of California’s private activity bond volume cap for the Bonds under Section 146 of the Code and Section 8869.85 of the Government Code, including obtaining a deposit from Pacific West Communities, Inc. or other representative of the Borrower and submitting an application for such volume cap to the California Debt Limit Allocation Committee, all to the extent required for the issuance of the Bonds. Section 3. It is the purpose and intent of the County that this Resolution constitute a declaration of official intent to issue the Bonds for the Development for purposes of Sections 103 and 141 to 150 of the Code. The County reasonably expects that certain costs of the Development will be reimbursed with proceeds of the Bonds for certain expenditures made prior to the issuance of the Bonds. Section 4. This Resolution shall take effect immediately upon its passage and adoption. Contact: Kara Douglas, 674-7880 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: March 1, 2016 Contra Costa County Board of Supervisors Minutes 628 C.86 March 1, 2016 Contra Costa County Board of Supervisors Minutes 629 March 1, 2016 Contra Costa County Board of Supervisors Minutes 630 RECOMMENDATION(S): ACCEPT the January 2016 update of the operations of the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: None BACKGROUND: The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding any and all issues pertaining to the Head Start Program and Community Services Bureau. CONSEQUENCE OF NEGATIVE ACTION: Not applicable. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 80 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 1, 2016 Contra Costa County Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau March 1, 2016 Contra Costa County Board of Supervisors Minutes 631 ATTACHMENTS CSB Jan 2016 CAO Report CSB Jan 2016 HS Fiscal Report CSB Jan 2016 EHS Fiscal Report CSB Jan 2016 Partnership Grant CAB Jan 2016 CACFP Report Final CSB Jan 2016 Credit Card Report CSB Jan 2016 LIHEAP CSB Jan 2016 Menu March 1, 2016 Contra Costa County Board of Supervisors Minutes 632 Camilla Rand, M.S. Director 1470 Civic Court, Suite 200 Concord, CA 94520 Tel 925 681 6300 Fax 925 313 8301 www.cccounty.us/ehsd To: David Twa, Contra Costa County Administrator From: Kathy Gallagher, EHSD Director Subject: Community Services Monthly Report Date: January 2016 I. Good News Update/Accomplishments: CSB’s central kitchen once again catered the Annual Board of Supervisor’s Martin Luther King celebration held at the Board Chambers on January 19. Each year, CSB’s Kitchen Manager, Velma Braggs, is asked to provide the meal to the public for the wonderful event celebrating community humanitarians. The menu was delicious and always enjoyed by all. CSB just submitted its Community Services Block Grant (CSBG) annual outcomes report to the California Department of Community Services and Development (CSD), which indicated that 18,042 low income families were assisted with a wide array of services funded through CSBG dollars in 2015. On January 22, Head Start’s Regional Office conducted Technical Assistance training with staff on the topics of eligibility and enrollment process and supporting children with challenging behaviors. This was scheduled after the Regional Office received several complaints from parents around these two issues. Since the initial complaints, we have completed several program enhancements and staff trainings in November and December to address these concerns, and more recently developed (in partnership with Technical Assistance staff) additional steps we will take to further strengthen our systems and communication to families. We appreciate the support from the Regional Office and look forward to implementing the suggested enhancements. II. Status Updates: a. Caseloads, workload (all programs) Head Start enrollment: 100.78% Early Head Start enrollment: 98.55% Head Start Average Daily Attendance for December: 76.3 % Early Head Start Average Daily Attendance for December: 68.7% Stage 2: 380 families and 591 children CAPP: 88 families and 131 children In total: 468 families and 722 children Incoming transfers from Stage 1: 71 families and 79 children LIHEAP: 208 households have been assisted Weatherization: 14 units b. Staffing: During the month of January the Bureau conducted interviews for filling clerical positions crucial for the operational needs of the program. CSB is awaiting approval to hire the selected candidates. The Bureau March 1, 2016 Contra Costa County Board of Supervisors Minutes 633 2 obtained approval to fill site supervisor and various teaching positions. Interviews for Master Teacher-Project, Teacher-Project and Site Supervisor II are being scheduled. c. Legal/lawsuits N/A d. Union Issues: Individual concerns expressed by CSB staff were resolved in collaborative manner between CSB management and Local 1. A Step 1 Grievance was held on behalf of an employee requesting to be paid for performance in higher classification. The Bureau denied the request and at this time it is unknown if PEU Local 1 will pursue with the grievance. III. Hot Topics/Concerns/Issues: o N/A IV. Emerging Issues/New Challenges: CSB continues to prepare for its Aligned Monitoring System (AMS) review events in the areas of Leadership Governance Management Systems (LGMS) and Comprehensive Services and School Readiness (CSSR). We are awaiting the 45- day review event notifications and are expecting reviews to occur in March or April. The Governor’s 2016-17 budget proposal related to Early Childhood Education, includes the creation of a $1.6 billion Early Education Block Grant (EEBG) by combining the funding from Part Day State Preschool (CSPP), Transitional Kindergarten (TK), and QRIS, while the remainder of the early education funding is proposed to go to vouchers over a 5 year period. Our concerns are that if this proposed budget passes “as is” in late June, the quality of Early Education will suffer due to vouchering of the program, and there may not be sufficient amount of time to implement changes, usually effective July 1st, without at least somewhat negatively impacting staffing and services to families. March 1, 2016 Contra Costa County Board of Supervisors Minutes 634 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 3,954,412$ 4,000,014$ 45,602$ 99% b. FRINGE BENEFITS 2,458,872 2,499,808 40,936 98% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 148,094 285,300 137,206 52% f. CONTRACTUAL 5,582,446 6,900,636 1,318,190 81% g. CONSTRUCTION - - - 0% h. OTHER 1,668,144 1,208,882 (459,262) 138% I. TOTAL DIRECT CHARGES 13,811,968$ 14,894,640$ 1,082,672$ 93% j. INDIRECT COSTS 860,201 795,090 (65,111) 108% k. TOTAL-ALL BUDGET CATEGORIES 14,672,168$ 15,689,730$ 1,017,562$ 94% In-Kind (Non-Federal Share)1,382,230$ 3,922,433$ 2,540,203$ 35% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2015 HEAD START PROGRAM December 2015 Expenditures March 1, 2016 Contra Costa County Board of Supervisors Minutes 635 1 2 3 4 5 6 7 8 9 10 11 Jan-15 Apr-15 Jul-15 thru thru thru Actual Actual Actual Total YTD Total Remaining % Mar-15 Jun-15 Sep-15 Oct-15 Nov-15 Dec-15 Actual Budget Budget YTD a. PERSONNEL (Object class 6a)1,080,575 1,040,657 773,217 381,055 334,297 344,612 3,954,412 4,000,014 45,602 99% b. FRINGE (Object Class 6b)667,648 699,324 505,629 168,689 208,177 209,405 2,458,872 2,499,808 40,936 98% c. TRAVEL (Object Class 6c)- - - - - - - - - 0% e. SUPPLIES (Object Class 6e) 1. Office Supplies 14,099 21,458 15,001 9,695 2,420 2,810 65,483 71,900 6,417 91% 2. Child and Family Services Supplies (Includesclassroom Supplies)16,262 (1,910) 3,644 2,557 1,445 (12,622) 9,376 28,900 19,524 32% 4. Other Supplies - - - - - - - - - Computer Supplies, Software Upgrades, Computer Replacement 2,594 31,134 - - 12,309 2,029 48,066 154,000 105,934 31% Health/Safety Supplies 1,028 1,013 934 155 1,165 45 4,340 5,500 1,160 79% Mental helath/Diasabilities Supplies 265 1,281 - 82 - - 1,628 2,200 572 74% Miscellaneous Supplies 7,228 4,464 3,251 611 740 551 16,846 19,900 3,054 85% Household Supplies 366 817 429 210 403 131 2,356 2,900 544 81% TOTAL SUPPLIES (6e)41,843 58,255 23,260 13,311 18,482 (7,057) 148,094 285,300 137,206 52% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)16,379 9,284 - - - 2,028 27,691 27,663 (28) 100% 2. Health/Disabilities Services - - - - - - - - - Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- (214,143) - - - - (214,143) (251,500) (37,357) 85% Health Consultant 11,021 10,590 12,595 3,903 1,837 5,281 45,227 44,800 (427) 101% 3. Food Services - - - - - - - - - 5. Training & Technical Assistance - PA11 3,000 (1,791) 6,743 - - - 7,951 8,000 49 Diane Godard ($50,000/2)4,675 6,000 4,025 - - - 14,700 14,700 - 100% Josephine Lee ($35,000/2)3,550 6,068 715 1,500 1,845 - 13,678 14,500 823 94% Susan Cooke ($60,000/2)- 2,467 - - - - 2,467 2,500 33 99% 7. Delegate Agency Costs - - - - - - - - - First Baptist Church Head Start PA22 345,850 506,726 279,116 142,170 205,486 190,297 1,669,644 2,044,356 374,712 82% First Baptist Church Head Start PA20 - - - - - - - 8,000 8,000 0% 8. Other Contracts - - - - - - Antioch Partnership 21,375 48,726 - - - - 70,101 86,400 16,299 81% FB-Fairgrounds Partnership (Wrap)11,498 11,804 13,758 6,872 6,734 7,009 57,675 64,066 6,391 90% FB-Fairgrounds Partnership 30,600 61,200 30,150 15,075 15,075 13,950 166,050 182,700 16,650 91% FB-E. Leland/Mercy Housing Partnership 9,000 18,000 14,600 4,500 4,500 4,500 55,100 55,100 - 100% Martinez ECC (18 HS slots x $225/mo x 12/mo)36,120 18,000 17,100 9,000 9,000 9,000 98,220 107,300 9,080 92% YMCA of the East Bay (20 HS slots x $225/mo x 12/mo) 9,000 18,000 - - - - 27,000 54,000 27,000 50% Child Outcome Planning and Administration (COPA/Nulinx)12,196 (134) 9,006 - 1,198 1,202 23,468 23,500 32 100% Enhancement/wrap-around HS slots with State CD Program 393,657 1,171,446 977,654 - 475,557 499,303 3,517,617 4,414,551 896,934 80% f. CONTRACTUAL (Object Class 6f)907,922 1,672,241 1,365,462 183,019 721,233 732,569 5,582,446 6,900,636 1,318,190 81% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 103,571 115,009 58,427 35,504 23,647 26,209 362,366 337,000 (25,366) 108% (Rents & Leases/Other Income)(8,265) (7,166) - - - - (15,431) (25,000) (9,569) 0% 4. Utilities, Telephone 34,988 85,056 43,264 20,564 22,005 22,024 227,901 193,275 (34,626) 118% 5. Building and Child Liability Insurance 3,293 - - - - - 3,293 3,300 7 100% 6. Bldg. Maintenance/Repair and Other Occupancy 3,527 130,586 6,186 6,820 10,876 105 158,099 16,200 (141,899) 976% 8. Local Travel (55.5 cents per mile effective 1/1/2012)7,678 13,469 5,376 4,492 2,664 3,174 36,854 38,000 1,146 97% 9. Nutrition Services - - - - - - - - - Child Nutrition Costs 104,808 162,913 9,874 47,789 49,019 46,925 421,328 370,500 (50,828) 114% (CCFP & USDA Reimbursements)(66,643) (105,017) (2,545) (36,138) - (40,626) (250,970) (265,000) (14,030) 95% 13. Parent Services - - - - - - - - - Parent Conference Registration - PA11 - - - - - - - - - 0% PC Orientation, Trainings, Materials & Translation - PA11 2,487 4,220 2,610 741 1,529 443 12,030 15,500 3,470 78% Policy Council Activities 2,312 441 418 - - 272 3,443 3,500 57 98% Parent Activities (Sites, PC, BOS luncheon) & Appreciation 100 - 7 - 30 - 137 137 0 100% Child Care/Mileage Reimbursement 1,022 3,298 2,574 1,540 1,490 2,158 12,082 11,863 (219) 102% 14. Accounting & Legal Services - - - - - - - - - 0% Auditor Controllers - 1,898 - 927 - - 2,825 2,600 (225) 109% Data Processing/Other Services & Supplies 6,979 8,755 3,601 1,800 1,685 1,690 24,511 19,000 (5,511) 129% 15. Publications/Advertising/Printing - - - - - - - - - Outreach/Printing - - - - - - - 100 100 0% 16. Training or Staff Development - - - - - - - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)8,304 6,521 6,711 255 4,149 (3,608) 22,331 22,400 69 100% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 3,852 10,821 7,114 3,145 - 1,950 26,882 27,798 916 97% 17. Other - - - - - - - - - Site Security Guards - 26,636 557 3,320 2,123 2,194 34,830 36,700 1,870 95% Dental/Medical Services 189 222 74 - 888 - 1,373 1,400 27 98% Vehicle Operating/Maintenance & Repair 40,962 19,842 8,181 4,639 7,453 11,711 92,788 66,800 (25,988) 139% Equipment Maintenance Repair & Rental 49,561 24,948 31,033 11,790 17,768 15,594 150,693 106,700 (43,993) 141% Dept. of Health and Human Services-data Base (CORD)2,518 2,518 - 3,357 - - 8,393 9,200 807 91% Field Trips - - - - - - - - - 0% Other Operating Expenses (Facs Admin/Other admin)39,405 59,372 22,144 7,558 12,027 7,527 148,034 122,200 (25,834) 121% CSD Admin Costs/Facs Mgt Allocation 76,518 107,833 - - - - 184,351 94,709 (89,642) 0% h. OTHER (6h)417,165 672,175 205,607 118,103 157,353 97,741 1,668,144 1,208,882 (459,262) 138% I. TOTAL DIRECT CHARGES (6a-6h)3,115,152 4,142,654 2,873,174 864,177 1,439,542 1,377,270 13,811,968 14,894,640 1,082,672 93% j. INDIRECT COSTS 192,784 280,848 109,510 91,464 97,271 88,323 860,201 795,090 (65,111) 108% k. TOTALS (ALL BUDGET CATEGORIES)3,307,936 4,423,502 2,982,684 955,641 1,536,814 1,465,593 14,672,168 15,689,730 1,017,562 94% Non-Federal match (In-Kind)208,874 178,653 222,082 87,133 92,829 592,659 1,382,230 3,922,433 2,540,203 35% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2015 HEAD START PROGRAM December 2015 Expenditures March 1, 2016 Contra Costa County Board of Supervisors Minutes 636 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 494,120$ 491,300$ (2,820)$ 101% b. FRINGE BENEFITS 322,758 346,617 23,859 93% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 10,813 34,000 23,187 32% f. CONTRACTUAL 2,455,272 2,413,601 (41,671) 102% g. CONSTRUCTION - 0% h. OTHER 81,998 56,617 (25,381) 145% I. TOTAL DIRECT CHARGES 3,364,961$ 3,342,135$ (22,826)$ 101% j. INDIRECT COSTS 134,517 101,699 (32,818) 132% k. TOTAL-ALL BUDGET CATEGORIES 3,499,477$ 3,443,834$ (55,643)$ 102% In-Kind (Non-Federal Share)238,218$ 860,958$ 622,740$ 28% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2015 EARLY HEAD START PROGRAM December 2015 Expenditures March 1, 2016 Contra Costa County Board of Supervisors Minutes 637 1 2 3 4 5 6 7 8 Jan-15 Apr-15 Jul-15 thru thru thru Actual Actual Actual Total YTD Mar-15 Jun-15 Sep-15 Oct-15 Nov-15 Dec-15 Actual Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 112,866 115,752 110,090 47,430 31,187 32,288 449,614 Temporary 1013 8,914 8,098 11,957 5,124 4,285 6,128 44,506 a. PERSONNEL (Object class 6a)121,780 123,850 122,048 52,554 35,471 38,416 494,120 b. FRINGE BENEFITS (Object Class 6b)- Fringe Benefits 85,442 83,169 73,567 33,721 23,117 23,742 322,758 b. FRINGE (Object Class 6b)85,442 83,169 73,567 33,721 23,117 23,742 322,758 c. TRAVEL (Object Class 6c)- - - - - - - e. SUPPLIES (Object Class 6e) 1. Office Supplies 443 1,884 1,163 899 0 7 4,396 2. Child and Family Serv. Supplies/classroom Supplies 1,076 (1,275) 48 - 348 - 198 4. Other Supplies - Computer Supplies, Software Upgrades, Comp Replacemnt (870) 3,317 - - 2,024 254 4,724 Health/Safety Supplies - - - - 197 - 197 Mental helath/Diasabilities Supplies - 83 - - - - 83 Miscellaneous Supplies 34 313 218 6 373 - 944 Emergency Supplies - - - - - - - Household Supplies 34 51 61 33 68 22 270 e. SUPPLIES (Object Class 6e)718 4,373 1,491 939 3,009 284 10,813 f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs ( Legal, Accounting, Temporary Contracts)1,771 2,321 - - - - 4,092 Health Consultant 4,723 4,539 4,133 1,673 787 2,263 18,118 5. Training & Technical Assistance - PA11 - - - - - - - Interaction - 1,209 6,743 - - - 7,951 Josephine Lee ($35,000/2)3,555 4,650 715 1,500 1,845 - 12,265 Susan Cooke ($60,000/2)- 28,527 - - - - 28,527 7. Delegate Agency Costs - - - - - - - 8. Other Contracts - - - - FB-Fairgrounds Partnership 9,800 19,600 9,800 4,900 4,900 4,900 53,900 FB-E. Leland/Mercy Housing Partnership 11,200 22,400 5,600 5,600 5,600 5,600 56,000 Brighter Beginnings 20,400 102,000 20,400 47,200 23,600 47,200 260,800 Cameron School 8,000 45,534 8,000 16,000 - 16,000 93,534 Crossroads - 28,700 - - 17,150 4,200 50,050 Martinez ECC 21,000 14,000 7,000 13,650 - 7,000 62,650 Apiranet 33,600 16,800 11,200 5,600 5,600 5,600 78,400 Child Outcome Planning & Admini. (COPA/Nulinx)860 1,187 610 - 202 203 3,062 Enhancement/wrap-around HS slots with State CD Prog.165,988 639,053 566,271 - 196,160 158,452 1,725,923 f. CONTRACTUAL (Object Class 6f)280,897 930,520 640,471 96,123 255,844 251,418 2,455,272 h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 395 89 147,559 (146,945) 284 (36) 1,346 4. Utilities, Telephone 507 663 377 218 198 198 2,161 5. Building and Child Liability Insurance - - - - - - - 6. Bldg. Maintenance/Repair and Other Occupancy 11,557 16,024 76 1,053 20 - 28,729 8. Local Travel (55.5 cents per mile)1,880 1,765 1,043 736 895 53 6,373 9. Nutrition Services - - - - Child Nutrition Costs - - - - - - - (CCFP & USDA Reimbursements)- - - - - - - 13. Parent Services - - - - Parent Conference Registration - PA11 - - - - - - - Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - - - - PC Orientation, Trainings, Materials & Translation - PA11 5,682 738 777 59 - 305 7,560 Policy Council Activities 222 - 253 - 673 111 1,260 Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - - - - - - Child Care/Mileage Reimbursement 660 337 188 190 184 107 1,666 14. Accounting & Legal Services - - - - Auditor Controllers - - - - - - - Data Processing/Other Services & Supplies 508 889 572 286 285 285 2,824 15. Publications/Advertising/Printing - - - - Outreach/Printing - - - - - - - 16. Training or Staff Development - - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC)- 1,168 1,835 - - 238 3,241 Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 14 2,030 245 - - 3,890 6,178 17. Other - - - - Site Security Guards - 487 - - - - 487 Vehicle Operating/Maintenance & Repair 3,453 3,156 918 1,700 1,759 1,495 12,481 Equipment Maintenance Repair & Rental 165 540 320 535 - - 1,560 Dept. of Health and Human Services-data Base (CORD)- - - - - - - Other Operating Expenses (Facs Admin/Other admin)1,933 1,964 730 - 1,109 320 6,057 County Indirect Cost (A-87)- - - - - - - h. OTHER (6h)26,976 29,848 154,893 (142,168) 5,481 6,967 81,998 I. TOTAL DIRECT CHARGES (6a-6h)515,813 1,171,761 992,470 41,168 322,923 320,826 3,364,961 j. INDIRECT COSTS 26,423 46,726 22,332 12,036 16,713 10,286 134,517 k. TOTALS - ALL BUDGET CATEGORIES 542,236 1,218,487 1,014,802 53,204 339,637 331,111 3,499,477 Non-Federal Match (In-Kind)6,920 15,301 18,762 1,368 3,838 192,030 238,218 CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2015 EARLY HEAD START PROGRAM December 2015 Expenditures March 1, 2016 Contra Costa County Board of Supervisors Minutes 638 9 10 11 Total Remaining % Budget Budget YTD 447,755 (1,859) 100% 43,545 (961) 102% 491,300 (2,820) 101% 346,617 23,859 93% 346,617 23,859 93% - - 0% 5,400 1,004 81% 3,900 3,702 5% 22,000 17,276 21% 500 303 0% 300 217 0% 1,200 256 79% - - 0% 700 430 39% 34,000 23,187 32% 4,100 8 100% 18,201 83 100% - - 0% 8,000 49 100% 12,300 35 200% 28,200 (327) 300% - - 58,800 4,900 92% 67,200 11,200 83% 260,800 - 100% 101,100 7,566 93% 55,650 5,600 90% 76,650 14,000 82% 84,000 5,600 93% 2,900 (162) 106% 1,635,700 (90,223) 106% 2,413,601 (41,671) 102% 1,200 (146) 112% 2,000 (161) 108% - - 12,774 (15,955) 225% 4,000 (2,373) 159% - - - - 0% - - 0% - - 0% 5,000 (2,560) 151% 900 (360) 140% - - 0% 1,600 (66) 104% - - 0% 1,700 (1,124) 166% - - 0% 3,300 59 98% 7,943 1,765 78% 1,000 513 0% 9,300 (3,181) 134% 1,400 (160) 111% - - 0% 4,500 (1,557) 0% - - 56,617 (25,381) 145% 3,342,135 (22,826) 101% 101,699 (32,818) 132% 3,443,834 (55,643) 102% 860,958 622,740 28% March 1, 2016 Contra Costa County Board of Supervisors Minutes 639 A - 2 EARLY HEAD START PROGRAM - Org no. 1460 JANUARY - DECEMBER 2015 As of DECEMBER 2015 100.00%51% Period 1 Period 2 Period 3 Period 4 Period 5 Total Total Jan-15 Description Adjusted Remaining Actual % thru Actual Actual Actual Actual Actual Budget Budget YTD YTD Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 447,755 (1,858.76) 449,613.76 100.4% 228,618.55 32,515.59 38,282.47 39,292.10 47,430.37 31,186.72 Temporary 1013 43,545 (961.18) 44,506.18 102.2% 17,012.30 2,115.12 6,410.63 3,431.66 5,123.56 4,284.76 TOTAL PERSONNEL (6a) 491,300 (2,819.94) 494,119.94 100.6% 245,630.85 34,630.71 44,693.10 42,723.76 52,553.93 35,471.48 b. FRINGE BENEFITS (Object Class 6b)- - Fringe Benefits 346,617 23,859.26 322,757.74 93.1% 168,610.94 21,339.96 24,355.71 27,871.69 33,720.99 23,116.82 TOTAL FRINGE (6b) 346,617 23,859.26 322,757.74 93.1% 168,610.94 21,339.96 24,355.71 27,871.69 33,720.99 23,116.82 e. SUPPLIES (Object Class 6e)- 1. Office Supplies 5,400 1,003.57 4,396.43 81.4%2,326.83 0.43 1,162.62 898.86 0.30 2. Child and Family Services Supplies (Incl.classroom Supplies)3,900 3,701.96 198.04 5.1%(198.24) 28.38 20.00 347.90 3. Food Services/Nutrition Supplies - - - - 4. Other Supplies - - - Transition Supplies - - - - Computer Supplies, Software Upgrades, Computer Replacement22,000 17,275.57 4,724.43 21.5% 2,446.51 2,023.76 Health/Safety Supplies 500 303.31 196.69 - 196.69 Mental Health/Diasabilities Supplies 300 217.15 82.85 82.85 Miscellaneous Supplies 1,200 255.71 944.29 78.7%347.00 8.18 210.09 6.30 372.72 Household Supplies 700 429.75 270.25 38.6%85.41 38.45 22.84 33.36 68.04 TOTAL SUPPLIES (6e) 34,000 23,187.02 10,812.98 31.8% 5,090.36 - 75.44 1,415.55 938.52 3,009.41 f. CONTRACTUAL (Object Class 6f)- - 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)4,100 8.39 4,091.61 99.8% 4,091.61 2. Health/Disabilities Services - - - Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- - - - Health Consultant 18,201 83.10 18,117.90 99.5% 9,261.90 1,771.20 787.20 1,574.40 1,672.80 787.20 5. Training & Technical Assistance - PA11 - - - 0.0%- Interaction 8,000 48.60 7,951.40 0.0% 1,208.70 3,855.50 2,887.20 Josephine Lee ($35,000/2)12,300 35.00 12,265.00 0.0% 8,205.00 430.00 285.00 1,500.00 1,845.00 Susan Cooke ($60,000/2)28,200 (327.17) 28,527.17 0.0% 28,527.17 7. Delegate Agency Costs - - - 0.0%- 8. Other Contracts - - - - FB-Fairgrounds Partnership 58,800 4,900.00 53,900.00 91.7% 29,400.00 9,800.00 4,900.00 4,900.00 FB-E. Leland/Mercy Housing Partnership 67,200 11,200.00 56,000.00 83.3% 33,600.00 5,600.00 5,600.00 5,600.00 Aspiranet 260,800 - 260,800.00 100.0% 122,400.00 20,400.00 47,200.00 23,600.00 Brighter Beginnings 101,100 7,565.93 93,534.07 92.5% 53,534.07 8,000.00 16,000.00 Cameron School 55,650 5,600.00 50,050.00 89.9% 28,700.00 17,150.00 Crossroads 76,650 14,000.00 62,650.00 81.7% 35,000.00 7,000.00 13,650.00 Martinez ECC 84,000 5,600.00 78,400.00 93.3% 50,400.00 11,200.00 5,600.00 5,600.00 Child Outcome Planning and Administration (COPA/Nulinx)2,900 (162.36) 3,062.36 105.6% 2,047.55 4,809.97 (4,200.26) 202.38 Enhancement/wrap-around HS slots with State CD Program 1,635,700 (90,222.56) 1,725,922.56 105.5% 805,040.41 378,523.45 187,747.36 196,159.66 TOTAL CONTRACTUAL (6f) 2,413,601 (41,671.07) 2,455,272.07 101.7% 1,211,416.41 29,171.20 388,406.12 222,893.70 96,122.80 255,844.24 March 1, 2016 Contra Costa County Board of Supervisors Minutes 640 A - 2 EARLY HEAD START PROGRAM - Org no. 1460 JANUARY - DECEMBER 2015 As of DECEMBER 2015 100.00%51% Period 1 Period 2 Period 3 Period 4 Period 5 Total Total Jan-15 Description Adjusted Remaining Actual % thru Actual Actual Actual Actual Actual Budget Budget YTD YTD Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 h. OTHER (Object Class 6h)- - 1. Depreciation/Use Allowance - - - - 2. Bldg Occupancy Costs/Rents & Leases 1,200 (145.82) 1,345.82 112.2%483.74 71,670.19 37,754.59 38,134.49 (146,944.95)283.58 (Rents & Leases/Other Income)- - - - 4. Utilities, Telephone 2,000 (160.86) 2,160.86 108.0%1,169.45 6.40 169.70 201.07 218.10 198.25 5. Building and Child Liability Insurance - - - - 6. Bldg. Maintenance/Repair and Other Occupancy 12,774 (15,954.54) 28,728.54 224.9%27,580.34 75.75 1,052.50 19.95 7. Incidental Alterations/Renovations - - - - 8. Local Travel (55.5 cents per mile effective 1/1/2012)4,000 (2,372.59) 6,372.59 159.3%3,645.70 475.99 269.13 297.85 735.83 894.65 13. Parent Services - - - - PC Orientation, Trainings, Materials & Translation - PA11 5,000 (2,560.17) 7,560.17 151.2% 6,419.41 776.68 59.30 Policy Council Meetings (including food)900 (359.81) 1,259.81 140.0% 222.38 126.95 126.53 673.12 Male Involvement Activities - - - - Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - - - Child Care/Mileage Reimbursement 1,600 (66.09) 1,666.09 104.1% 997.22 153.77 34.28 189.91 184.16 14. Accounting & Legal Services Audit - - - - Legal (County Counsel)- - - - Auditor Controllers - - - - Data Processing/Other Services & Supplies 1,700 (1,124.30) 2,824.30 166.1%1,396.98 285.85 285.85 285.85 284.64 15. Publications/Advertising/Printing - - - - Outreach/Printing - - - - Recruitment Advertising (Newspaper, Brochures)- (75.00) 75.00 - 75.00 16. Training or Staff Development - - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)3,300 58.59 3,241.41 98.2% 1,167.93 1,337.50 497.50 Staff Trainings/Dev. Conf. Registrations/Memberships - PA117,943 1,764.54 6,178.46 77.8% 2,043.44 31.61 113.52 100.00 17. Other - - - - Site Security Guards 1,000 513.20 486.80 48.7% 486.80 Field Trips - - - - Vehicle Operating/Maintenance & Repair 9,300 (3,181.00) 12,481.00 134.2% 6,609.25 306.00 456.89 155.04 1,699.91 1,758.75 Equipment Maintenance Repair & Rental 1,400 (160.00) 1,560.00 111.4% 704.97 140.35 179.53 535.15 Dept. of Health and Human Services-data Base (CORD)- - - - Other Operating Expenses (CSD Admin/Facs Mgt. Alloc-1401)4,500 (1,556.95) 6,056.95 134.6% 3,897.09 345.37 385.02 1,109.22 Other Departmental Expenses - - - - TOTAL OTHER (6h) 56,617 (25,380.80) 81,997.80 144.8% 56,824.70 73,827.69 39,816.12 41,249.59 (142,168.40) 5,481.32 I. TOTAL DIRECT CHARGES (6a-6h)3,342,135 (22,825.53) 3,364,960.53 100.7% 1,687,573.26 158,969.56 497,346.49 336,154.29 41,167.84 322,923.27 j. INDIRECT COSTS 101,699 (32,817.94) 134,516.94 132.3% 73,149.72 - 8,700.97 13,630.84 12,036.39 16,713.41 k. TOTALS - ALL BUDGET CATEGORIES 3,443,834 (55,643.47) 3,499,477.47 101.6% 1,760,722.98 158,969.56 506,047.46 349,785.13 53,204.23 339,636.68 Actual YTD T/TA Expenses 83,841.51 83,841.51 T/TA Funding 82,944.00 82,944.00 Surplus (Deficit) (897.51) (897.51) Non-Federal Match (In-Kind)860,958 622,739.68 238,218.32 27.7% 22,221.35 8,523.96 8,874.93 1,362.93 1,367.90 3,837.66 March 1, 2016 Contra Costa County Board of Supervisors Minutes 641 A - 2 EARLY HEAD START PROGRAM - Org no. 1460 JANUARY - DECEMBER 2015 As of DECEMBER 2015 Description Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 Temporary 1013 TOTAL PERSONNEL (6a) b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits TOTAL FRINGE (6b) e. SUPPLIES (Object Class 6e) 1. Office Supplies 2. Child and Family Services Supplies (Incl.classroom Supplies) 3. Food Services/Nutrition Supplies 4. Other Supplies Transition Supplies Computer Supplies, Software Upgrades, Computer Replacement Health/Safety Supplies Mental Health/Diasabilities Supplies Miscellaneous Supplies Household Supplies TOTAL SUPPLIES (6e) f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts) 2. Health/Disabilities Services Estimated Medical Revenue from Medi-Cal (Org 1432 - credit) Health Consultant 5. Training & Technical Assistance - PA11 Interaction Josephine Lee ($35,000/2) Susan Cooke ($60,000/2) 7. Delegate Agency Costs 8. Other Contracts FB-Fairgrounds Partnership FB-E. Leland/Mercy Housing Partnership Aspiranet Brighter Beginnings Cameron School Crossroads Martinez ECC Child Outcome Planning and Administration (COPA/Nulinx) Enhancement/wrap-around HS slots with State CD Program TOTAL CONTRACTUAL (6f) 50% Period 5 Period 6 Period 7 Period 8 Period 9 Jul-15 Actual Actual Actual Actual Actual thru Proj Proj Proj Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 Dec-15 Jan-15 Feb-15 Mar-15 32,287.96 220,995.21 6,128.15 27,493.88 38,416.11 - - - - 248,489.09 - - - - 23,741.63 154,146.80 23,741.63 - - - - 154,146.80 - - - - 7.39 2,069.60 396.28 - - - 254.16 2,277.92 196.69 - 597.29 22.15 184.84 283.70 - - - - 5,722.62 - - - - - - - 2,263.20 8,856.00 - 6,742.70 4,060.00 - - - 4,900.00 24,500.00 5,600.00 22,400.00 47,200.00 138,400.00 16,000.00 40,000.00 4,200.00 21,350.00 7,000.00 27,650.00 5,600.00 28,000.00 202.72 1,014.81 158,451.68 920,882.15 251,417.60 - - - - 1,243,855.66 - - - March 1, 2016 Contra Costa County Board of Supervisors Minutes 642 A - 2 EARLY HEAD START PROGRAM - Org no. 1460 JANUARY - DECEMBER 2015 As of DECEMBER 2015 Description h. OTHER (Object Class 6h) 1. Depreciation/Use Allowance 2. Bldg Occupancy Costs/Rents & Leases (Rents & Leases/Other Income) 4. Utilities, Telephone 5. Building and Child Liability Insurance 6. Bldg. Maintenance/Repair and Other Occupancy 7. Incidental Alterations/Renovations 8. Local Travel (55.5 cents per mile effective 1/1/2012) 13. Parent Services PC Orientation, Trainings, Materials & Translation - PA11 Policy Council Meetings (including food) Male Involvement Activities Parent Activities (Sites, PC, BOS luncheon) & Appreciation Child Care/Mileage Reimbursement 14. Accounting & Legal Services Audit Legal (County Counsel) Auditor Controllers Data Processing/Other Services & Supplies 15. Publications/Advertising/Printing Outreach/Printing Recruitment Advertising (Newspaper, Brochures) 16. Training or Staff Development Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.) Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 17. Other Site Security Guards Field Trips Vehicle Operating/Maintenance & Repair Equipment Maintenance Repair & Rental Dept. of Health and Human Services-data Base (CORD) Other Operating Expenses (CSD Admin/Facs Mgt. Alloc-1401) Other Departmental Expenses TOTAL OTHER (6h) I. TOTAL DIRECT CHARGES (6a-6h) j. INDIRECT COSTS k. TOTALS - ALL BUDGET CATEGORIES Non-Federal Match (In-Kind) 50% Period 5 Period 6 Period 7 Period 8 Period 9 Jul-15 Actual Actual Actual Actual Actual thru Proj Proj Proj Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 Dec-15 Jan-15 Feb-15 Mar-15 - - (35.82) 862.08 - 197.89 991.41 - 1,148.20 - 53.44 2,726.89 - 304.78 1,140.76 110.83 1,037.43 - - 106.75 668.87 - - - 285.13 1,427.32 - - 75.00 - 238.48 2,073.48 3,889.89 4,135.02 - - - 1,495.16 5,871.75 855.03 - 320.25 2,159.86 - 6,966.78 - - - - 25,173.10 - - - 320,825.82 - - - - 1,677,387.27 - - - 10,285.61 - - - - 61,367.22 331,111.43 - - - - 1,738,754.49 - - - Personnel Proj. Surplus (Deficit) All Other Proj. Surplus (Deficit) Net Proj. Surplus (Deficit) 192,029.59 215,996.97 March 1, 2016 Contra Costa County Board of Supervisors Minutes 643 A - 2 EARLY HEAD START PROGRAM - Org no. 1460 JANUARY - DECEMBER 2015 As of DECEMBER 2015 Description Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 Temporary 1013 TOTAL PERSONNEL (6a) b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits TOTAL FRINGE (6b) e. SUPPLIES (Object Class 6e) 1. Office Supplies 2. Child and Family Services Supplies (Incl.classroom Supplies) 3. Food Services/Nutrition Supplies 4. Other Supplies Transition Supplies Computer Supplies, Software Upgrades, Computer Replacement Health/Safety Supplies Mental Health/Diasabilities Supplies Miscellaneous Supplies Household Supplies TOTAL SUPPLIES (6e) f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts) 2. Health/Disabilities Services Estimated Medical Revenue from Medi-Cal (Org 1432 - credit) Health Consultant 5. Training & Technical Assistance - PA11 Interaction Josephine Lee ($35,000/2) Susan Cooke ($60,000/2) 7. Delegate Agency Costs 8. Other Contracts FB-Fairgrounds Partnership FB-E. Leland/Mercy Housing Partnership Aspiranet Brighter Beginnings Cameron School Crossroads Martinez ECC Child Outcome Planning and Administration (COPA/Nulinx) Enhancement/wrap-around HS slots with State CD Program TOTAL CONTRACTUAL (6f) Proj Proj Proj Proj Proj Proj Proj Proj Proj Proj Projection Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 close-out close-out 1,540 - - - - - - - - - 1,540 2,400 - - - - - - - - - 2,400 - - - - - - - - - - - - - 4,900 11,200 7,566 5,600 14,000 5,600 203 184,176 - - - - - - - - - 233,245 March 1, 2016 Contra Costa County Board of Supervisors Minutes 644 A - 2 EARLY HEAD START PROGRAM - Org no. 1460 JANUARY - DECEMBER 2015 As of DECEMBER 2015 Description h. OTHER (Object Class 6h) 1. Depreciation/Use Allowance 2. Bldg Occupancy Costs/Rents & Leases (Rents & Leases/Other Income) 4. Utilities, Telephone 5. Building and Child Liability Insurance 6. Bldg. Maintenance/Repair and Other Occupancy 7. Incidental Alterations/Renovations 8. Local Travel (55.5 cents per mile effective 1/1/2012) 13. Parent Services PC Orientation, Trainings, Materials & Translation - PA11 Policy Council Meetings (including food) Male Involvement Activities Parent Activities (Sites, PC, BOS luncheon) & Appreciation Child Care/Mileage Reimbursement 14. Accounting & Legal Services Audit Legal (County Counsel) Auditor Controllers Data Processing/Other Services & Supplies 15. Publications/Advertising/Printing Outreach/Printing Recruitment Advertising (Newspaper, Brochures) 16. Training or Staff Development Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.) Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 17. Other Site Security Guards Field Trips Vehicle Operating/Maintenance & Repair Equipment Maintenance Repair & Rental Dept. of Health and Human Services-data Base (CORD) Other Operating Expenses (CSD Admin/Facs Mgt. Alloc-1401) Other Departmental Expenses TOTAL OTHER (6h) I. TOTAL DIRECT CHARGES (6a-6h) j. INDIRECT COSTS k. TOTALS - ALL BUDGET CATEGORIES Non-Federal Match (In-Kind) Proj Proj Proj Proj Proj Proj Proj Proj Proj Proj Projection Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 close-out close-out 198 285 1,500 350 - - - - - - - - - 2,333 - - - - - - - - - 239,518 12,000 - - - - - - - - - 251,518 622,739.68 March 1, 2016 Contra Costa County Board of Supervisors Minutes 645 A - 2 EARLY HEAD START PROGRAM - Org no. 1460 JANUARY - DECEMBER 2015 As of DECEMBER 2015 Description Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 Temporary 1013 TOTAL PERSONNEL (6a) b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits TOTAL FRINGE (6b) e. SUPPLIES (Object Class 6e) 1. Office Supplies 2. Child and Family Services Supplies (Incl.classroom Supplies) 3. Food Services/Nutrition Supplies 4. Other Supplies Transition Supplies Computer Supplies, Software Upgrades, Computer Replacement Health/Safety Supplies Mental Health/Diasabilities Supplies Miscellaneous Supplies Household Supplies TOTAL SUPPLIES (6e) f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts) 2. Health/Disabilities Services Estimated Medical Revenue from Medi-Cal (Org 1432 - credit) Health Consultant 5. Training & Technical Assistance - PA11 Interaction Josephine Lee ($35,000/2) Susan Cooke ($60,000/2) 7. Delegate Agency Costs 8. Other Contracts FB-Fairgrounds Partnership FB-E. Leland/Mercy Housing Partnership Aspiranet Brighter Beginnings Cameron School Crossroads Martinez ECC Child Outcome Planning and Administration (COPA/Nulinx) Enhancement/wrap-around HS slots with State CD Program TOTAL CONTRACTUAL (6f) 100% adjstmnt Total Total Projected to reduce Projection Projected Balance % To deficit close-0ut YTD Year End Date 1,540 451,154 (3,398.76) 101% - 44,506 (961.18) 102% - 1,540 495,660 (4,359.94) 101% 2,400 325,158 21,459.26 94% - 2,400 325,158 21,459.26 94% - 4,396 1,003.57 81% - 198 3,701.96 5% - - - - - - - - - - 4,724 17,275.57 21% - 197 303.31 39% - 83 217.15 28% - 944 255.71 79% - 270 429.75 39% - - 10,813 23,187.02 32% - 4,092 8.39 100% - - - - - - - 18,118 83.10 100% - - - - 7,951 48.60 99% - 12,265 35.00 100% - 28,527 (327.17) 101% - - - 4,900 58,800 - 100% 11,200 67,200 - 100% - 260,800 - 100% 7,566 101,100 - 100% 5,600 55,650 - 100% 14,000 76,650 - 100% 5,600 84,000 - 100% 203 3,265 (365.08) 113% (246,389)(62,213) 1,663,710 (28,010.00) 102% (246,389)(13,144) 2,442,128 (28,527.16) 101% March 1, 2016 Contra Costa County Board of Supervisors Minutes 646 A - 2 EARLY HEAD START PROGRAM - Org no. 1460 JANUARY - DECEMBER 2015 As of DECEMBER 2015 Description h. OTHER (Object Class 6h) 1. Depreciation/Use Allowance 2. Bldg Occupancy Costs/Rents & Leases (Rents & Leases/Other Income) 4. Utilities, Telephone 5. Building and Child Liability Insurance 6. Bldg. Maintenance/Repair and Other Occupancy 7. Incidental Alterations/Renovations 8. Local Travel (55.5 cents per mile effective 1/1/2012) 13. Parent Services PC Orientation, Trainings, Materials & Translation - PA11 Policy Council Meetings (including food) Male Involvement Activities Parent Activities (Sites, PC, BOS luncheon) & Appreciation Child Care/Mileage Reimbursement 14. Accounting & Legal Services Audit Legal (County Counsel) Auditor Controllers Data Processing/Other Services & Supplies 15. Publications/Advertising/Printing Outreach/Printing Recruitment Advertising (Newspaper, Brochures) 16. Training or Staff Development Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.) Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 17. Other Site Security Guards Field Trips Vehicle Operating/Maintenance & Repair Equipment Maintenance Repair & Rental Dept. of Health and Human Services-data Base (CORD) Other Operating Expenses (CSD Admin/Facs Mgt. Alloc-1401) Other Departmental Expenses TOTAL OTHER (6h) I. TOTAL DIRECT CHARGES (6a-6h) j. INDIRECT COSTS k. TOTALS - ALL BUDGET CATEGORIES Non-Federal Match (In-Kind) 100% adjstmnt Total Total Projected to reduce Projection Projected Balance % To deficit close-0ut YTD Year End Date - - - - 1,346 (145.82) 112% - - - 198 2,359 (358.86) 118% - - - (15,955) (15,955) 12,774 - 100% - - - - 6,373 (2,372.59) 159% - - - - 7,560 (2,560.17) 151% - 1,260 (359.81) 140% - - - - - - - 1,666 (66.09) 104% - - - - - - - - - - - - 285 3,109 (1,409.30) 183% - - - - - - - 75 (75.00) - - - - 3,241 58.59 98% - 6,178 1,764.54 78% - - - - 487 513.20 49% - - - 1,500 13,981 (4,681.00) 150% - 1,560 (160.00) 111% - - - 350 6,407 (1,906.95) 142% - - - (15,955) (13,622) 68,376 (11,759.26) 121% (262,343)(22,825) 3,342,135 (0.08) 100% (44,818) (32,818) 101,699 - 100% (307,161)(55,643) 3,443,834 (0.08) 100% 17,099 (17,099) (0) 622,740 860,958 - 100% March 1, 2016 Contra Costa County Board of Supervisors Minutes 647 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 283,641$ 263,261$ (20,380)$ 108% b. FRINGE BENEFITS 166,901 207,713 40,812 80% c. TRAVEL - - - 0% d. EQUIPMENT - 0% e. SUPPLIES 3,478 14,400 10,922 24% f. CONTRACTUAL 81,010 436,800 355,790 19% g. CONSTRUCTION - 0% h. OTHER 142,162 207,007 64,845 69% I. TOTAL DIRECT CHARGES 677,192$ 1,129,181$ 451,989$ 60% j. INDIRECT COSTS 61,874 54,495 (7,379) 114% k. TOTAL-ALL BUDGET CATEGORIES 739,066$ 1,183,676$ 444,610$ 62% In-Kind (Non-Federal Share)35,000$ 295,919$ 260,919$ 12% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2015 EARLY HEAD START - CC PARTNERSHIP December 2015 Expenditures March 1, 2016 Contra Costa County Board of Supervisors Minutes 648 1 2 3 4 5 6 7 8 9 10 11 Jan-15 Apr-15 Jul-15 thru thru thru Actual Actual Actual Total YTD Total Remaining % Mar-15 Jun-15 Sep-15 Oct-15 Nov-15 Dec-15 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 4,789 51,874 97,532 36,529 34,076 35,268 260,070 243,261 (16,809) 107% Temporary 1013 - - 6,419 6,712 4,661 5,779 23,571 20,000 (3,571) 118% a. PERSONNEL (Object class 6a)4,789 51,874 103,951 43,241 38,737 41,048 283,641 263,261 (20,380) 108% b. FRINGE BENEFITS (Object Class 6b)- Fringe Benefits 3,402 31,034 60,212 23,591 25,389 23,274 166,901 207,713 40,812 80% b. FRINGE (Object Class 6b)3,402 31,034 60,212 23,591 25,389 23,274 166,901 207,713 40,812 80% c. TRAVEL (Object Class 6c)- - - - - - - - - 0% e. SUPPLIES (Object Class 6e) 1. Office Supplies - 26 - - 817 - 843 1,200 357 70% 2. Child and Family Serv. Supplies/classroom Supplies - - - - - - - 2,400 2,400 0% 4. Other Supplies - - - - Computer Supplies, Software Upgrades, Comp Replacemnt - - - - 916 - 916 8,600 7,684 11% Health/Safety Supplies - - - - 773 - 773 1,000 228 0% Mental helath/Diasabilities Supplies - - - - - - - - - 0% Miscellaneous Supplies - - 323 486 64 - 872 1,200 328 73% Household Supplies - - - - 74 - 74 - (74) 0% e. SUPPLIES (Object Class 6e)- 26 323 486 2,644 - 3,478 14,400 10,922 24% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs ( Legal, Accounting, Temporary Contracts)- - - - 300 125 425 12,000 11,575 4% Health Consultant - - - - - - - 4,800 4,800 0% 8. Other Contracts - - - - 0% FB-Fairgrounds Partnership - - 29,217 9,000 15,000 - 53,217 312,000 258,783 17% FB-E. Leland/Mercy Housing Partnership - - - 9,000 9,000 9,000 27,000 108,000 81,000 25% Brighter Beginnings - - - - 368 - 368 - (368) 0% f. CONTRACTUAL (Object Class 6f)- - 29,217 18,000 24,668 9,125 81,010 436,800 355,790 19% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases - - - - 422 - 422 - (422) 0% 4. Utilities, Telephone - 88 - 248 529 99 963 8,400 7,437 11% 5. Building and Child Liability Insurance - 222 - - - - 222 - (222) 0% 6. Bldg. Maintenance/Repair and Other Occupancy - - - - - - - - - 0% 8. Local Travel (54 cents per mile)- 301 292 - 179 3 775 9,000 8,225 9% 14. Accounting & Legal Services - - - - Audit - - - - - - - 1,200 1,200 0% Legal (County Counsel)- - - - - - - 1,000 1,000 0% Auditor Controllers - - - - - - - 1,200 1,200 0% Data Processing/Other Services & Supplies - - - - 517 - 517 1,000 483 52% 16. Training or Staff Development - - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC)- - - - - - - - - 0% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 - - 75 6,833 - 625 7,533 25,907 18,374 29% 17. Other - - - - Start-Up Expenses-Child Care Council(org.# 2479)- 78,888 - 37,112 - - 116,000 116,000 - 100% Start-Up Expenses-First Baptist (org.# 2479)- - - - - 5,500 5,500 5,500 - 100% Vehicle Operating/Maintenance & Repair - - - - - - - 3,600 3,600 0% Equipment Maintenance Repair & Rental - - - - 937 - 937 3,000 2,063 31% Dept. of Health and Human Services-data Base (CORD)- - - - - - - - - 0% Other Operating Expenses (Facs Admin/Other admin)- 300 4,672 427 937 338 6,675 31,200 24,525 21% County Indirect Cost (A-87)- - 5,876 3,272 (9,148) 2,618 2,618 - (2,618) 0% h. OTHER (6h)- 79,799 10,916 47,892 (5,627) 9,183 142,162 207,007 64,845 69% I. TOTAL DIRECT CHARGES (6a-6h)8,191 162,732 204,619 133,210 85,810 82,629 677,192 1,129,181 451,989 60% j. INDIRECT COSTS - 9,279 13,721 13,885 14,123 10,866 61,874 54,495 (7,379) 114% k. TOTALS - ALL BUDGET CATEGORIES 8,191 172,011 218,340 147,095 99,934 93,495 739,066 1,183,676 444,610 62% Non-Federal Match (In-Kind)- - - 15,000 - 20,000 35,000 295,919 260,919 12% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2015 EARLY HEAD START - CC PARTNERSHIP December 2015 Expenditures March 1, 2016 Contra Costa County Board of Supervisors Minutes 649 2015 Month covered December Approved sites operated this month 15 Number of days meals served this month 22 Average daily participation 672 Child Care Center Meals Served: Breakfast 11,070 Lunch 14,787 Supplements 10,947 Total Number of Meals Served 36,804 fldr/fn:2015 CAO Monthly Reports FY 2015-2016 EMPLOYMENT & HUMAN SERVICES DEPARTMENT COMMUNITY SERVICES BUREAU CHILD NUTRITION FOOD SERVICES CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED March 1, 2016 Contra Costa County Board of Supervisors Minutes 650 A - 3 Agency: Community Services Bureau Authorized Users C. Rand, Bureau Dir xxxx8798 Month:December 2015 K. Mason, Div Mgr xxxx2364 C. Reich, Div Mgr xxxx4959 Credit Card:Visa/U.S. Bank C. Johnson, AD xxxx0220 J. Rowley, AD xxxx2391 P. Arrington, AD xxxx3838 R. Radeva, PSA III xxxx1899 S. Kim, Interim Div Mgr xxxx1907 C. Rand, Bureau Dir xxxx5045 Stat. Date Card Account # Amount Program Purpose/Description 12/22/15 xxxx5045 88.51 HS Basic Grant Educational Supplies 12/22/15 xxxx5045 205.00 Child Dev Misc Grants Training & Registration 293.51 12/22/15 xxxx1907 56.93 Child Care Svs Program Office Exp 12/22/15 xxxx1907 501.45 Child Care Svs Program Minor Computer Equipment 12/22/15 xxxx1907 (56.90) Indirect Admin Costs Office Exp 12/22/15 xxxx1907 1,195.06 Facilities Other Travel Employees 12/22/15 xxxx1907 129.49 Indirect Admin Costs Office Exp 12/22/15 xxxx1907 1,039.52 Indirect Admin Costs Minor Computer Equipment 12/22/15 xxxx1907 14.00 Facilities Rents & Leases - Property 2,879.55 12/22/15 xxxx2364 1,088.28 HS Parent Services Transportation & Travel 12/22/15 xxxx2364 120.92 EHS Parent Services Transportation & Travel 12/22/15 xxxx2364 544.14 EHS T & TA Other Travel Employees 12/22/15 xxxx2364 60.46 Head Start T & TA Other Travel Employees 12/22/15 xxxx2364 75.00 HS Basic Grant Membership 1,888.80 12/22/15 xxxx8798 (58.08) HS Basic Grant Misc Services/Supplies 12/22/15 xxxx8798 (58.09) EHS Basis Grant Misc Services/Supplies (116.17) 12/22/15 xxxx3838 20.05 Child Care Svs Program Educational Supplies 12/22/15 xxxx3838 444.52 Child Dev Misc Grants Educational Supplies 464.57 12/22/15 xxxx1899 200.00 Indirect Admin Costs Training & Registration 12/22/15 xxxx1899 1,411.20 Indirect Admin Costs Misc Services/Supplies 1,611.20 12/22/15 xxxx2391 45.00 Child Dev Misc Grants Training & Registration 12/22/15 xxxx2391 2,492.06 Child Dev Misc Grants Educational Supplies 2,537.06 12/22/15 xxxx0220 (25.00) Indirect Admin Costs Misc Services/Supplies 12/22/15 xxxx0220 200.00 Child Dev Misc Grants Training & Registration 175.00 SUMMARY CREDIT CARD EXPENDITURE C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@D8135F9A\@BCL@D8135F9A.xlsxMarch 1, 2016 Contra Costa County Board of Supervisors Minutes 651 A - 3 C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@D8135F9A\@BCL@D8135F9A.xlsxMarch 1, 2016 Contra Costa County Board of Supervisors Minutes 652 A - 4Authorized Users C. Rand, Bureau Dir xxxx8798 Month: December 2015 K. Mason, Div Mgr xxxx2364 C. Reich, Div Mgr xxxx4959 Credit Card: Visa/U.S. Bank C. Johnson, AD xxxx0220 J. Rowley, AD xxxx2391 P. Arrington, AD xxxx3838 R. Radeva, PSA III xxxx1899 S. Kim, Interim Div Mgr xxxx1907 C. Rand, Bureau Dir xxxx5045 Acct. code Stat. Date Card Account # Amount Program Purpose/Description 2100 12/22/15 xxxx1907 56.93 Child Care Svs Program Office Exp 2100 12/22/15 xxxx1907 (56.90) Indirect Admin Costs Office Exp 2100 12/22/15 xxxx1907 129.49 Indirect Admin Costs Office Exp 129.52 2132 12/22/15 xxxx1907 501.45 Child Care Svs Program Minor Computer Equipment 2132 12/22/15 xxxx1907 1,039.52 Indirect Admin Costs Minor Computer Equipment 1,540.97 2200 12/22/15 xxxx2364 75.00 HS Basic Grant Membership 75.00 2260 12/22/15 xxxx1907 14.00 Facilities Rents & Leases - Property 14.00 2300 12/22/15 xxxx2364 1,088.28 HS Parent Services Transportation & Travel 2300 12/22/15 xxxx2364 120.92 EHS Parent Services Transportation & Travel 1,209.20 2303 12/22/15 xxxx1907 1,195.06 Facilities Other Travel Employees 2303 12/22/15 xxxx2364 544.14 EHS T & TA Other Travel Employees 2303 12/22/15 xxxx2364 60.46 Head Start T & TA Other Travel Employees 1,799.66 2467 12/22/15 xxxx5045 205.00 Child Dev Misc Grants Training & Registration 2467 12/22/15 xxxx1899 200.00 Indirect Admin Costs Training & Registration 2467 12/22/15 xxxx2391 45.00 Child Dev Misc Grants Training & Registration 2467 12/22/15 xxxx0220 200.00 Child Dev Misc Grants Training & Registration 650.00 2477 12/22/15 xxxx5045 88.51 HS Basic Grant Educational Supplies 2477 12/22/15 xxxx3838 20.05 Child Care Svs Program Educational Supplies 2477 12/22/15 xxxx3838 444.52 Child Dev Misc Grants Educational Supplies 2477 12/22/15 xxxx2391 2,492.06 Child Dev Misc Grants Educational Supplies 3,045.14 2490 12/22/15 xxxx8798 (58.08) HS Basic Grant Misc Services/Supplies 2490 12/22/15 xxxx8798 (58.09) EHS Basis Grant Misc Services/Supplies 2490 12/22/15 xxxx1899 1,411.20 Indirect Admin Costs Misc Services/Supplies 2490 12/22/15 xxxx0220 (25.00) Indirect Admin Costs Misc Services/Supplies 1,270.03 Total 9,733.52 Agency: Community Services Bureau COMMUNITY SERVICES BUREAU SUMMARY CREDIT CARD EXPENDITURE C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@D8135F9A\@BCL@D8135F9A.xlsxMarch 1, 2016 Contra Costa County Board of Supervisors Minutes 653 CAO Monthly Report CSBG and Weatherization Programs Year-to-Date Expenditures As of December 31, 2015 1. 2015 LIHEAP WX Contract # 15B-3005 Term: Jan. 1, 2015 - Sept. 30, 2016 Amount: WX $ 1,204,143 Total Contract 1,204,143$ Expenditures (820,152) Balance 383,992$ Expended 68% 2. 2015 LIHEAP ECIP/EHA 16 Contract # 15B-3005 Term: Jan. 1, 2015 - Sept. 30, 2016 Amount: EHA 16 $ 1,018,161 Total Contract 1,018,161$ Expenditures (882,618) Balance 135,543$ Expended 87% 3. 2015 LIWP (LOW INCOME WX) Contract # 15K-6003 Term: Jan 1, 2015 - Jan 31, 2017 Amount: $ 537,538 Total Contract 537,538$ Expenditures (113,684) Balance 423,854$ Expended 21% 4. 2015 COMMUNITY SERVICES BLOCK GRANT (CSBG) Contract # 15F-2007 Term: Jan. 1, 2015 - December 31, 2015 Amount: $ 797,709 Total Contract 797,709$ Expenditures (694,561) Balance 103,148$ Expended 87% fldr/fn:CAO Monthly Reports/WX YTD Exp-CAO Mo Rprt 12-2015 March 1, 2016 Contra Costa County Board of Supervisors Minutes 654 January 2016 – COMMUNITY SERVICES BUREAU PRESCHOOL MENU MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY ALL BREAKFAST & LUNCH SERVED WITH 1% LOW-FAT MILK *Indicates vegetable included in main dish WATER IS OFFERED THROUGHOUT THE DAY 1 4 BREAKFAST BRAN CEREAL FRESH ORANGE LUNCH - NUTRITION EXPERIENCE BAJA BEAN WRAP (refried beans, shredded cheese & chunky salsa) JICAMA WITH LIME JUICE FRESH KIWI CORN TORTILLA PM SNACK GRAHAM CRACKERS 1% LOW-FAT MILK 5 BREAKFAST RICE CHEX CEREAL FRESH BANANA LUNCH *BEEF VEGETABLE STEW (potatoes, carrots & green peas) FRESH APPLE WHOLE GRAIN DINNER ROLL PM SNACK – NUTRITION EXPERIENCE HONEY WHOLE WHEAT BREADSTICK PIZZA SAUCE FOR DIPPING 1% LOW-FAT MILK 6 BREAKFAST - NUTRITION EXPERIENCE WHOLE WHEAT BAGEL LOW-FAT CREAM CHEESE PINEAPPLE CUBES LUNCH SWEET & SOUR CHICKEN FRESH TANGERINE GARDEN RICE (brown rice, broccoli, carrots, green onions) PM SNACK – NUTRITION EXPERIENCE ANTS ON A LOG (fresh celery, sunbutter & raisins) 1% LOW-FAT MILK 7 BREAKFAST CINNAMON OATMEAL WITH RAISINS FRESH PEAR LUNCH *CHILI CON CARNE (beef, turkey, pinto beans, & tomatoes) FRESH KIWI HOMEMADE MEXICALI CORNBREAD SQUARE PM SNACK – NUTRITION EXPERIENCE HARDBOILED EGG FRESH ORANGE 8 BREAKFAST - NUTRITION EXPERIENCE SUNBUTTER & BANANA WRAP WHOLE WHEAT TORTILLA LUNCH TOASTED CHEESE SANDWICH TOMATO ORZO SOUP FRESH GREEN APPLE WHOLE WHEAT BREAD PM SNACK HOMEMADE BLUEBERRY BREAD SQUARE 1% LOW-FAT MILK 11 BREAKFAST CORN CHEX CEREAL FRESH RED APPLE LUNCH *MINESTRONE SOUP (white beans, macaroni, cabbage, carrots, zucchini, & Celery) CHEESE CUBES FRESH PEAR WHOLE GRAIN SALTINE CRACKERS PM SNACK WHOLE GRAIN SOUND BITE CRACKERS 1% LOW-FAT MILK 12 BREAKFAST BRAN CEREAL FROZEN BLUEBERRIES LUNCH SLICED TURKEY HAM BAKED SWEET POTATOES & APPLES FRESH KIWI WHOLE WHEAT ROLL PM SNACK PINEAPPLE TIDBITS COTTAGE CHEESE 13 BREAKFAST CHEESY GRITS FRESH PEAR LUNCH *DAFA DUKA-NIGERIAN DISH (diced chicken, pinto beans, cabbage & diced tomatoes) FRESH TANGERINE BROWN RICE PM SNACK – NUTRITION EXPERIENCE BABY CARROTS & CUCUMBER STICKS VEGETABLE DRESSING 1% LOW-FAT MILK 14 BREAKFAST WHOLE GRAIN OVEN BAKED PANCAKE UNSWEETEND APPLESAUCE LUNCH *BROCCOLI, CAULIFLOWER & CHEESE SOUP FRESH KIWI HOMEMADE CORNBREAD SQUARE PM SNACK COWBOY QUINOA SALAD (“KEEN-WAH”) 1% LOW-FAT MILK 15 BREAKFAST CORNFLAKE CEREAL FRESH BANANA LUNCH CHICKEN SALAD LUCKY LEPRECHAUN GREENS (spinach, pears & bell peppers) BALSAMIC VINEGAR WHOLE WHEAT BREAD PM SNACK HOMEMADE BANANA BREAD SQUARE 1% LOW-FAT MILK 18 19 BREAKFAST CORN CHEX CEREAL FRESH PEAR LUNCH – NUTRITION EXPERIENCE SUNBUTTER & JELLY STRING CHEESE BABY CARROTS (No dressing) FRESH APPLE WHOLE WHEAT BREAD PM SNACK GRAHAM CRACKERS 1% LOW-FAT MILK 20 BREAKFAST CORNFLAKE CEREAL FRESH BANANA LUNCH GROUND BEEF & TURKEY SPANISH RICE (ground beef & turkey mix) GREEN SALAD ITALIAN DRESSING FRESH ORANGE PM SNACK FRIENDS TRAIL MIX (kix, cheerios, corn chex, raisins, pretzels, & dried apricots) 1% LOW-FAT MILK 21 BREAKFAST - NUTRITION EXPERIENCE ENGLISH MUFFIN WITH SUNBUTTER MANGO CHUNKS LUNCH *BEAN SOUP WITH TURKEY HAM (celery, carrots & tomato paste) FRESH PEAR HOMEMADE CORNBREAD SQUARE PM SNACK – NUTRITION EXPERIENCE WHOLE GRAIN SALTINE CRACKERS HUMMUS 1% LOW-FAT MILK 22 BREAKFAST - NUTRITION EXPERIENCE BREAKFAST BURRITO (scrambled eggs & salsa) SPROUTED WHEAT TORTILLA FRESH TANGERINE LUNCH - NUTRITION EXPERIENCE TURKEY WRAP WITH LOW-FAT CREAM CHEESE BUTTERNUT SQUASH & PUMPKIN SOUP FRESH KIWI WHOLE WHEAT TORTILLA PM SNACKS HOMEMADE BREAD PUDDING WITH RAISINS 1% LOW-FAT MILK 25 BREAKFAST RICE CHEX CEREAL FRESH APPLE LUNCH – NUTRITION EXPERIENCE BEAN & CHEESE BURRITO SPINACH WITH SHREDDED CARROTS ITALIAN DRESSING FRESH TANGERINE WHOLE WHEAT FLOUR TORTILLA PM SNACK ANIMAL CRACKERS 1% LOW-FAT MILK 26 BREAKFAST CHEERIOS FRESH BANANA LUNCH *STOP LIGHT CHICKEN (diced chicken, brown rice, soy sauce, red & yellow bell peppers, diced peaches) FRESH PEAR PM SNACK – NUTRITION EXPERIENCE SPIDER SNACKS (sunbutter, ritz crackers, raisins, & pretzels) 1% LOW-FAT MILK 27 BREAKFAST CREAM OF WHEAT FRESH KIWI LUNCH – NUTRITION EXPERIENCE BBQ BEEF ON A HAMBURGER BUN COLESLAW FRESH ORANGE PM SNACK - NUTRITION EXPERIENCE BROCCOLI & CAUILFLOWER FLORETS VEGETABLE DRESSING 1% LOW-FAT MILK 28 BREAKFAST WHOLE WHEAT CINNAMON BREAD PINEAPPLE CHUNKS LUNCH *CHICKEN GUMBO (diced chicken, tomatoes, okra, celery, green peppers) FRESH GOLDEN APPLE BROWN RICE PM SNACK HOMEMADE SWEET POTATO BREAD SQUARE 1% LOW-FAT MILK 29 BREAKFAST BRAN CEREAL FRESH TANGERINE LUNCH – NUTRITION EXPERIENCE TURKEY & SWISS CHEESE MAYO & MUSTARD DRESSING LETTUCE & TOMATO SLICE FRESH PEAR WHOLE WHEAT BREAD PM SNACK FRESH BANANA SUNBUTTER March 1, 2016 Contra Costa County Board of Supervisors Minutes 655 RECOMMENDATION(S): ACCEPT quarterly report of the Post Retirement Health Benefits Trust Agreement Advisory Body. FISCAL IMPACT: No specific fiscal impact. This is a quarterly report of the County's assets in the Public Agency Retirement Services (PARS) Public Agencies Post-Retirement Health Care Plan Trust. BACKGROUND: On December 14, 2010, the Board of Supervisors directed the formation of a Post Retirement Health Benefits Trust Agreement Advisory Body (consisting of the County Administrator, County Finance Director, Treasurer-Tax Collector, Auditor-Controller, and Health Services Finance Director). The Advisory Body meets quarterly. At its meeting of August 4, 2011, the body discussed and reviewed final report formats with HighMark Capital Management and made recommendations regarding a final standardized quarterly report. The attached report is in the standardized format. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, County Auditor-Controller, Russell Watts, County Treasurer-Tax Collector, Patrick Godley, Chief Financial Officer/Health Services C. 98 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:Quarterly Report of the Post Retirement Health Benefits Trust Agreement Advisory Body March 1, 2016 Contra Costa County Board of Supervisors Minutes 656 BACKGROUND: (CONT'D) > The following is the investment summary presented at the February 4, 2016 quarterly meeting for the period ending December 31, 2015: Investment Summary Fourth Quarter 2015 Beginning Value $166,674,305.52 Net Contributions/Withdrawals 5,012,199.09 Fees Deducted -43,406.48 Income Received 5,194,084.02 Market Appreciation -1,788,988.44 Net Change in Accrued Income 30,382.57 Ending Market Value $175,078,576.28 Additional Materials - A Post Retirement Health Benefits Trust Agreement Advisory Body web-page can be found at the following address: http://ca-contracostacounty.civicplus.com/index.aspx?NID=2915. The page describes the function of the body, posts quarterly meeting materials, and all pertinent trust and plan documents. ATTACHMENTS Fourth Quarter, 2015 March 1, 2016 Contra Costa County Board of Supervisors Minutes 657 PARS: County of Contra Costa Fourth Quarter 2015 Presented by Andrew Brown, CFA March 1, 2016 Contra Costa County Board of Supervisors Minutes 658 This presentation has been prepared for the sole use of the intended recipient. While the information contained herein has been obtained from sources believed to be accurate and reliable, any other reproduction or use of this information may necessitate further disclosures in order to ensure that the presentation is accurate, balanced, and conforms to all applicable regulatory requirements. March 1, 2016 Contra Costa County Board of Supervisors Minutes 659 DISCUSSION HIGHLIGHTS U.S. Economic and Market Overview The fourth quarter ended with the long awaited decision by the Federal Open Market Committee (FOMC) to raise the Fed Funds policy rate from the 0% - 0.25% range to 0.25% - 0.50%. The move was a modest one, but communicates that the Central Bank feels comfortable moving away from the emergency accommodative measures established seven years ago. The move had little direct immediate impact on markets, as it was well communicated in advance. With the hurdle of moving the policy rate off the zero bound territory, markets were left with a new question, what will happen next? After seven years of “emergency” monetary policy and nearly a dozen years since the beginning of the last cycle of rate tightening, the U.S. economy is not quite progressing with the enthusiasm many would hope for. As growth continues to muddle along at a moderate pace domestically, key players from virtually every corner of the globe are experiencing their own growth challenges. One of the key themes witnessed in 2015 was the divergence of the U.S. economy from many of its global counterparts, both in terms of economic growth and monetary policy. Economic data released during the fourth quarter highlighted the U.S. economy’s ‘two steps forward – one step back’ pace of growth since the Great Recession. U.S. industrial production and capacity utilization measures continued to indicate contraction from recent peaks seen early in 2015. Slowing industrial production has been a global threat, and the recent readings from the U.S. are far from encouraging. Further indicators of slowing economic growth were reflected in the Institute for Supply Management (ISM) Purchasing Manager’s Index which recently dipped below 50, indicating a decline in activity. The Non-manufacturing ISM data, which measures the health of the service industry (services constitute roughly 80% of domestic economic activity) also softened modestly, though remaining in expansion territory. Additional weakness was seen from the continued U.S. dollar strength and domestic inventory over-supply, which held back third quarter GDP growth. On a more positive note, automobile production was healthy, consumer sentiment reached a 5-month high, and Commerce Department data showed that personal incomes continue to rise. Improving employment figures (punctuated by a strong December employment figure for non- farm payrolls), and low inflation expectations continue to support an economic expansion, and the FOMC’s projected gradual rate rise trajectory. Without signs of inflation, the Fed can afford to be patient with future monetary policy. There is an expectation that the Fed will remain accommodative through 2016 and likely beyond. March 1, 2016 Contra Costa County Board of Supervisors Minutes 660 Market overview/Performance Discussion Total Plan The County of Contra Costa OPEB Plan returned 2.05% net of investment fees, in the fourth quarter, which lagged the County’s Plan benchmark return target of 2.40%. Within the fixed income, large cap equity, and alternative manager segments, performance was in-line with benchmark targets. Positive contribution was realized from REIT equity, however a modest underweight in this asset class was a slight negative. Small cap equity was a slight underperformer, lagging the benchmark by roughly 20 basis points. International equity and mid-cap equity underperformed their benchmark targets. Emerging market exposure detracted from performance, as emerging markets was the lowest performing equity region in the fourth quarter (+0.66%) In the third quarter, the Plan implemented a style tilt to overweight value equity across all domestic equity asset classes. This tilt did not bear fruit as ‘growth’ equities outperformed ‘value’ equity managers in the quarter. Domestic Equity The fourth quarter of 2015 started with a strong October, as the U.S. stock market rallied from the declines registered in the third quarter. While October regained most of the losses from the third quarter, volatility persisted in November and December. Large cap equity was up +6.5% (Russell 1000 Index) in the quarter, but this was not enough to hit new highs last seen in June. Mid and small cap companies bounced back, but to a lesser extent with the Russell Mid Cap Index and Russell 2000 Index returning +3.62% and +3.59%, respectively. Growth stocks outperformed value stocks across all market caps, which was a continuation of a trend that held throughout 2015. Technology, Materials and Healthcare presented close to double digit returns of +9.2%, +9.7% and +9.2%, respectively. Modestly lagging the benchmark were Consumer Staples (+5.8%) and Financials (+5.9%). Some were disappointed by the performance of financials, as it was expected that the Fed rate hike would have a more positive impact on the sector. One reason why value stocks lagged growth stocks in the quarter was the performance of two sectors that have heavy representation in value oriented indices: Energy and Utilities. Utilities returned +1.1%, and Energy was essentially flat, at +0.2%. March 1, 2016 Contra Costa County Board of Supervisors Minutes 661 •The Plan’s large-cap funds returned 6.57% in the quarter, which was in-line with the Russell 1000 Index return of 6.50%. •The iShares Russell 1000 ETF returned 6.47% in the fourth quarter. •The Columbia Contrarian Core Fund returned 7.80% in the quarter, which outperformed the benchmark. The Fund ranked in the 5th percentile of the Morningstar Large Cap Blend Universe. •The Harbor Capital Appreciation Fund returned 8.09% in the quarter, which outperformed the Russell 1000 Growth Index’s return of 7.32%. The Fund ranked in the 25th percentile of the Morningstar Large Cap Growth Universe. •The T. Rowe Price Growth Stock Fund returned 8.60% in the quarter, which outperformed the Russell 1000 Growth Index. The Fund ranked in the 15th percentile of the Morningstar Large Cap Growth Universe. •The Dodge and Cox Stock Fund returned 4.54% in the quarter, which underperformed the Russell 1000 Value Index’s return of 5.64%. The Fund ranked in the 61st percentile of the Morningstar Large Cap Value Universe. •The Loomis Sayles Value Fund posted a 5.11% return in the quarter, which also underperformed the Russell 1000 Value Index. The Fund ranked in the 46th percentile of the Morningstar Large Cap Value Universe. •The mid-cap equity segment returned 3.0% in the quarter, which underperformed the Russell Mid-Cap Equity return of 3.62%. •The iShares Russell Mid-cap ETF returned 3.59% in the fourth quarter. •The TIAA-CREF Mid-Cap Value Fund returned 2.35% in the quarter, which underperformed the Russell Mid-Cap Value Index return of 3.12%. The Fund ranked in the 63rd percentile of the Morningstar Mid-Cap Value Universe. The Fund was removed on December 29, 2015 •The Ivy Mid Cap Growth Fund returned 3.02% in the fourth quarter, which underperformed the Russell Mid Cap Growth Index return of 4.12%. The Fund ranked in the 55th percentile of the Morningstar Mid-cap Growth Universe. The Fund was removed on December 29, 2015 •The small-cap equity segment returned 3.36% in the quarter, which slightly underperformed the Russell 2000 Index return of 3.59%. •The iShares Russell 2000 ETF returned 3.65% in the fourth quarter. •The T. Rowe Price New Horizons Fund returned 5.14% in the quarter, and outperformed the Russell 2000 Growth Index return of 4.32%. The Fund ranked in the 16th percentile of Morningstar’s Small Cap Growth Universe. •The Columbia Small Cap Value Fund II returned 2.30% in the quarter, and underperformed the Russell 2000 Value Index’s return of 2.88%. The Fund ranked in the 43rd percentile of Morningstar’s Small Cap Value Universe. March 1, 2016 Contra Costa County Board of Supervisors Minutes 662 Real Estate REIT equity returns were the top performing asset class for the quarter, with the Wilshire REIT Index returning 7.47%. Sector performance was aided by self storage, industrial, office, community centers, and apartments. Health care, lodging and specialty REITs were weak. Lodging/hotel was a strong detractor on fears that global growth may be lower in 2016 than previously expectations. Additionally, investors are beginning to acknowledge the potential threat that competitors such as Airbnb, offer to the lodging industry. Some point to Starwood’s decision to be acquired by Marriott International, as a reflection of industry leaders beginning to look for strategic alternatives to deal with new industry dynamics. Throughout 2015, investors expressed concerns regarding the prospects for REITs in an environment of rising interest rates. The corresponding fear was that investors would find higher yields from fixed income options more attractive than yields from REITs. It was noteworthy that in the quarter where the Fed raised rates, REITs offered the strongest returns compared to other investments within the Plan. We believe this reflects both the strong underlying fundamentals of the sector, the reasonable economic backdrop of the U.S. economy, and the belief that the Federal Reserve will take a measured approach towards future rate increases. The Nuveen Real Estate Securities Fund returned 7.73% in the quarter, which was exceeded the Wilshire REIT Index return of 7.47%. The Fund placed in the 19th percentile of the Morningstar Real Estate Manager’s Universe. Global/International Equity Global equities registered positive returns for the quarter with the MSCI EAFE Index up +4.7%. International equities registered stronger returns in local currency terms, as the dollar strengthened on the back of the Fed’s decision to hike rates. The ECB announced they were poised to offer additional stimulus, but that produced only a modest boost to European equities. Perhaps the muted impact from this announcement stemmed from the October bombing in Turkey, where several German citizens died, and of course the Paris terrorist attacks in November. Both events established an obvious somber mood towards European equities. Further political uncertainty followed year-end Spanish elections that resulted in the most fragmented Spanish parliament in its history. The Spanish stock market declined -2.6% in the quarter. Emerging Market equities delivered a lackluster performance of +0.6% in the quarter. Emerging Markets performance continues to lag developed world stocks on concerns of a Chinese hard landing, potential fallout from excess credit creation, global growth weakness, and collapsing currencies which is leading to capital flight from the region. Fears of a hard landing in China were raised after weak PMI readings in October and November. Oddly, ‘official’ GDP figures out of Beijing show 6.9% as the current growth rate. China’s centrally planned investment super cycle appears to be reaching a saturation point with diminishing returns. Its once low-cost export platform is now suffering from higher wages and poor worker productivity coupled with the burden of overbuilt, unproductive manufacturing capacity. These conditions are heavily weighing on commodity prices. Perhaps more worrisome are rapidly rising debt levels across the Emerging Markets, specifically for commodity exporting countries like Brazil and Russia, which are experiencing severe economic strains. Relative growth rates between developed and emerging economies are now converging meaningfully. March 1, 2016 Contra Costa County Board of Supervisors Minutes 663 •The Plan’s international/global equity segment returned 3.62% in the quarter. This return underperformed the MSCI EAFE Index 4.71%, and underperformed the MSCI ACWI Index return of 5.03%. •The iShares MSCI EAFE Index ETF returned 4.62% in the quarter. •The Nationwide Bailard International Equity Fund returned 4.17% in the quarter, and underperformed the MSCI EAFE Index. The Fund ranked in the 32nd percentile of the Morningstar Foreign Large Blend Universe. •The Dodge & Cox International Stock Fund returned 0.83% in the quarter and underperformed the MSCI EAFE Index. The Fund ranked in the 94th percentile of the Foreign Large Blend Universe as measured by Morningstar. •The MFS International Fund returned 3.76% in the quarter and underperformed the MSCI EAFE Index. The Fund ranked in the 74th percentile for foreign large cap growth managers as measured by Morningstar. •The iShares MSCI ACWI Index ETF returned 5.18% in the quarter •The American Funds New Perspective Fund recorded a 6.83% return in the fourth quarter, which outperformed the MSCI ACWI Index and ranked in the 9th percentile within the Morningstar World Stock Universe •The MFS Global Equity R5 Fund returned 3.92%, which underperformed the benchmark and ranked in the 59th percentile of the Morningstar World Stock Universe. •The DJ Euro-Stoxx 50 ETF returned 2.83% in the quarter, which underperformed the MSCI EAFE Index. •The Schroder Emerging Market Equity Fund returned 0.58% during the quarter and underperformed the MSCI Emerging Market benchmark return of 0.66%. The Fund ranked in the 49th percentile of the Morningstar Emerging Market Universe. March 1, 2016 Contra Costa County Board of Supervisors Minutes 664 Fixed Income The taxable fixed income markets ended the year in a negative trend as the Barclays Aggregate Index declined –0.57% for the fourth quarter, although it managed a small gain of 0.55% for the year. The year was dominated by the debate over the timing of the FOMC rate hike, which finally arrived on December 16th, seven years to the day from the decision to cut the fed funds rate to near 0%. Ironically, despite the continual fears of higher rates over those seven years, the ten-year U.S. Treasury closed at a yield of 2.3% on December 16, 2008 and ended 2015 at a yield of 2.3%. Primarily as a result of the FOMC decision in December, Treasury yields increased during the fourth quarter, resulting in a –0.9% return for the BC U.S. Treasury sector. The BC U.S. Mortgage-Backed securities sector performed better with a return of –0.1% due to the sector’s relatively shorter duration, while both the BC U.S. Corporate and BC Asset-Backed sectors returned –0.6%. As investor risk aversion increased in the latter half of 2015, corporate bond spreads widened and performance suffered, especially for lower credit quality issuers. The BC U.S. Corporate Bond Index returned –0.7% for the year, underperforming similar duration Treasuries by –161 basis points, the worst relative performance since 2011. High grade corporate spreads widened 29 basis points to +173 at year-end, as a record level of merger and acquisition activity pressured credit quality and fears of slower global growth tempered expectations for revenue growth. A record level of share repurchase programs also contributed to the steady deterioration of corporate balance sheets as gross leverage continued to climb while interest coverage ratios declined. Lower quality, or high yield, corporate bonds performed even worse as plummeting commodity prices led to an increase in defaults, particularly in the Energy and Metals and Mining sectors. According to Standard and Poor’s, as of mid-December global corporate defaults reached 112 for the year, the highest total since 2009. The oil and gas and metals and mining sectors accounted for 41% of the defaults, and the pressure on these industries spilled over into the broader universe. After several years of very low default rates, the trailing twelve month speculative-grade default rate for the U.S. is now 2.8%, according to Standard & Poor’s, and is expected to rise to 3.3% by next September, still below the twenty-year average of 4.1%. As a result, the Merrill Lynch High Yield BB-B Index returned –2.79% for the year, the worst annual performance since 2008, as spreads widened materially from a low of +335 basis points in the middle of last year to +695 at year-end 2015. The Energy sector, currently only 11% of the High Yield index, had a disproportionate impact on the total index as Energy spreads ended the year at +1,415 basis points, or an effective yield of 16.0%. Extracting the Energy sector from the High Yield index results in an average spread of +607 basis points and a yield of 7.9% for the remaining 89% of the index. March 1, 2016 Contra Costa County Board of Supervisors Minutes 665 Looking forward to 2016, the Federal Reserve has indicated that their target for the federal funds rate is 1.375% by year-end, and current market expectations are for only a slightly lower trajectory. It’s important to keep in mind, however, that the Fed is not raising rates to counter inflationary pressures. In fact, inflation is currently below the Fed’s 2% target and has remained there for 43 consecutive months. Instead the Fed is in the early stages of trying to normalize interest rates after a prolonged period of emergency measures meant to alleviate the financial crisis. Unlike a “normal” business cycle when the economy is growing fast enough to cause inflation to accelerate and the Fed responds by raising interest rates, this time we had a housing bubble and a financial crisis brought about by excessive leverage. The Fed’s response of lowering interest rates to stimulate demand was insufficient, and the they resorted to quantitative easing. However, even with zero interest rates and $4.2 trillion in bond purchases, GDP has only grown at a 2.1% annual rate since the recession ended in mid-2009. It remains to be seen how well the economy and financial markets will perform as the Federal Reserve begins to withdraw support. This is why the Fed expects that, “The federal funds rate is likely to remain, for some time, below levels that are expected to prevail in the longer run.” It seems unlikely, therefore, that interest rates will be substantially higher in the near term. At current levels, investment-grade corporate bond spreads are now slightly above their long term average and offer a significant yield advantage over Treasuries. Therefore, we remain overweight high quality investment-grade corporate bonds, particularly domestic banks, and selective credits in the energy sector. High yield bonds offer some opportunities, outside of the commodity sectors, where defaults should remain below average while spreads remain slightly above average. We also remain underweight mortgage-backed securities, which trade at very tight spreads due to the continuing purchases by the Federal Reserve. Instead, we continue to favor other securitized products which offer better value, such as asset-backed and commercial mortgage-backed securities. Within the separately managed core fixed income portfolio, performance was aided by an estimated 20 basis points due to a shorter duration than the benchmark. The portfolio benefitted from an overweight to credit as investment-grade corporate bonds outperformed similar duration Treasuries this quarter, however an overweight to energy, which was the worst performing sub-sector within the corporate index, had a negative impact. The net effect of sector allocation, including an underweight to mortgage-backed securities, was a negative –14 basis points. Some of the best performing securities in the portfolio this quarter were Verizon, New Jersey Turnpike, and JP Morgan, while some of the worst performers included ConocoPhillips, Williams Partners, and Rio Tinto. •The Plan’s fixed income segment returned -0.50% in the quarter, which was in-line with the Barclays Aggregate return of -0.57%. •The separately managed fixed income portfolio returned -0.65% which trailed the benchmark. The portfolio would have ranked approximately in the 53rd percentile of the Morningstar Intermediate Term Bond Universe. •The PIMCO Total Return Bond Fund posted a 0.48% in the quarter, which placed it in the 4th percentile of Morningstar’s Intermediate- Term Bond Universe. The Fund outperformed the Index. •The PIMCO High Yield Bond Fund returned -0.49% in the quarter, and outperformed the Merrill Lynch US High Yield BB-B Index return of -1.13%. The Fund ranked in the 14th percentile of Morningstar’s High Yield Universe. March 1, 2016 Contra Costa County Board of Supervisors Minutes 666 Alternative Investments The Plan’s alternative investments registered a slight negative return in the fourth quarter, -0.99%. After the October bounce in the equity markets, November and December performance moved mostly sideways. While this secured a nice fourth quarter return for traditional equities, the lack of major market movement caused some of the alternative managers to underperform. The AQR Managed Futures strategy was the largest detractor, returning -3.54%. The AQR fund capitalizes on momentum and trends across all major asset classes and geographies. The sharp reversal of the equity market trend was a negative. The Fund’s currency and fixed income market exposure also hurt returns. The Eaton Vance Global Macro Fund was the top performing alternatives manager, up +2.45%. Credit exposure contributed the most to performance with positive results across most geographic areas. Latin America, the Middle East, Western Europe, and Asia were all positives. Individual positions that aided returns included a long position to Venezuelan credit, a short position in oil, a short position in Saudi Arabian rates, and a long position in Ecuadorian credit. Detractors for the quarter included a short position in the Australian dollar and a long position to Brazilian rates. •The alternative investment segment returned -0.99% in the fourth quarter, which slightly exceeded the Wilshire Liquid Alternatives Index return of -1.11%. •The Arbitrage Fund returned 1.76% in the quarter which ranked in the 18th percentile of Morningstar’s Market Neutral Universe. The Fund was sold out of the Plan on November 24. •The JPMorgan Research Market Neutral Fund returned -1.64%, which placed the Fund in the 87th percentile of the Morningstar Market Neutral Universe. •The Eaton Vance Global Macro Absolute Return Fund posted a 2.45% return, which placed in the 6th percentile of the Morningstar Non-Traditional Bond Universe. •The AQR Managed Futures Fund’s return of -3.54% ranked in the 82nd percentile of Morningstar’s Managed Futures Fund Universe. March 1, 2016 Contra Costa County Board of Supervisors Minutes 667 Asset Allocation/Portfolio Transitions In the quarter we replaced three managers. The Arbitrage Fund, which was one of the four alternative managers, was removed due to underperformance. Our two mid cap equity managers were replaced as well. We have been disappointed by the performance of our mid cap managers over the last several quarters. While the TIAA-CREF Fund had a respectable long-term track record vs. their peer universe, they have struggled to outperform a passive benchmark. The Ivy Mid-Cap Growth Fund was replaced as well during the quarter. The manager had underperformed both the passive benchmark target, as well as their peer universe. The proceeds of the liquidations were placed in the mid-cap ETF. March 1, 2016 Contra Costa County Board of Supervisors Minutes 668 Manager Watch List Name of Fund Date on watch list Date exiting watch list Recommendation Rationale MFS International Growth 4Q 2014 Review Peer ranking has fallen below the median over 3-year and 5-year periods Pimco Total Return Bond Fund 4Q 2014 Review Personnel turnover at the firm, coupled with turnover within the organization. Asset outflows are also a mitigating factor. We wish to see impact of personnel turnover in 1Q2016 after incentive payments are paid on 2015 performance Pimco High Yield Bond Fund 4Q 2015 Review Personnel turnover at the firm. We wish to see impact of personnel turnover in 1Q2016 after incentive payments are paid on 2015 performance Eaton Vance Global Macro Absolute Return Fund 3Q 2015 Review Investment returns are not exceeding expectations of alternative category: Cash + 3 to 4% return JP Morgan Research Market Neutral Institutional 1 3Q 2015 Review Investment returns are not exceeding expectations of alternative category: Cash + 3 to 4% return AQR Managed Futures 3Q 2015 4Q 2015 Remove from list, retain manager in Plan We are comfortable that there are no ‘bigger issues’ related to the termination of one of the top traders at AQR. Ivy Mid-Cap Growth 2Q 2015 4Q 2015 Sold Underperformance vs. peers and passive benchmark Arbitrage Fund 3Q 2015 4Q 2015 Sold Investment returns were disappointing, especially in a strong merger and acquisition environment. March 1, 2016 Contra Costa County Board of Supervisors Minutes 669 9/30/2015 9/30/2015 12/31/2015 12/31/2015 Target Asset Allocation Market Value % of Total Market Value % of Total Allocation Large Cap Equities Columbia Contrarian Core Z 5,761,636 3.5%6,111,319 3.5% - iShares Russell 1000 ETF 9,970,530 6.0%10,639,696 6.1% - Dodge & Cox Stock Fund 4,148,570 2.5%4,540,845 2.6% - Loomis Sayles Value Fund 4,145,510 2.5%5,302,787 3.0% - Harbor Capital Appreciation Instl 2,454,671 1.5%2,797,064 1.6% - T. Rowe Price Growth Stock Fund 2,432,602 1.5%2,064,401 1.2% - Total Large Cap Equities 28,913,520 17.4%31,456,111 18.0% 17.0% Range Range 13-32% Mid Cap Equities iShares Russell Mid-Cap ETF 2,472,315 1.5%2,605,328 1.5% - TIAA-CREF Mid-Cap Value Instl 2,487,690 1.5%0 0.0% - Ivy Mid Cap Growth Fund I 1,637,196 1.0%0 0.0% - Total Mid Cap Equities 6,597,202 4.0%2,605,328 1.5%6.0% Range Range 2-10% Small Cap Equities iShares Russell 2000 ETF 4,891,505 2.9%5,536,399 3.2% - Columbia Small Cap Value Fund II 4,949,871 3.0%5,649,993 3.2% - T. Rowe Price New Horizons Fund 2,415,554 1.5%2,068,491 1.2% - Total Small Cap Equities 12,256,930$ 7.4%13,254,883$ 7.6%8.0% Range Range 4-12% International Equities Nationwide Bailard Intl Equities Fund 3,339,166 2.0%4,439,737 2.5% - iShares MSCI EAFE Index Fund 5,081,475 3.1%5,205,587 3.0% - Dodge & Cox International Stock Fund 2,497,969 1.5%2,663,873 1.5% - MFS International Growth Fund 2,535,877 1.5%2,534,381 1.5% - Schroder Emerging Market Equity 2,529,558 1.5%1,738,393 1.0%- SPDR EURO STOXX 50 ETF 3,405,378 2.0%3,463,727 2.0%- Total International Equities 19,389,423$ 11.7%20,045,698$ 11.5%9.0% Range Range 4-16% Global Equities MSCI iShares ACWI Index ETF 5,886,364 3.5%6,091,525 3.5% American Funds New Perspective F2 2,900,028 1.7%3,242,497 1.9% MFS Global Equity FD CL R5 #4818 2,932,892 1.8%3,054,755 1.7% Total Global Equities 11,719,285$ 7.0%12,388,777$ 7.1%7.0% Range Range 4-12% Asset Allocation Period Ending December 31, 2015 March 1, 2016 Contra Costa County Board of Supervisors Minutes 670 9/30/2015 9/30/2015 12/31/2015 12/31/2015 Target Asset Allocation Market Value % of Total Market Value % of Total Allocation Real Estate Nuveen Real Estate Secs I Fund 4,173,016 2.5%5,670,884 3.2% - Total Real Estate 4,173,016$ 2.5%5,670,884$ 3.2%4.0% Range Range 0-8% Fixed Income Core Fixed Income Holdings 51,623,727 31.0%53,942,295 30.9% - PIMCO Total Return Instl Fund 8,056,570 4.8%8,756,112 5.0% - PIMCO High Yield Instl 1,638,049 1.0%1,762,329 1.0% - Total Fixed Income 61,318,346$ 36.9%64,460,736$ 36.9% 38.0% Range Range 30-50% Alternatives AQR Managed Futures I 5,869,472 3.5%7,444,120 4.3% - Arbitrage I 4,154,066 2.5%0 0.0% - Eaton Vance Glbl Macro Abs Ret I 5,807,707 3.5%6,924,316 4.0% - JP Morgan Research Market Neutral I 4,144,203 2.5%3,519,147 2.0% - Total Alternatives 19,975,447$ 12.0%17,887,583$ 10.2% 10.0% Range Range 5-20% Cash Money Market 1,929,296 1.2%6,953,622 4.0% - Total Cash 1,929,296$ 1.2%6,953,622$ 4.0%1.0% Range Range 0-5% TOTAL 166,272,463$ 100.0% 174,723,623$ 100.0% 100.0% Asset Allocation Period Ending December 31, 2015 March 1, 2016 Contra Costa County Board of Supervisors Minutes 671 *Ending Market Value differs from total market value on the previous page due to differences in reporting methodology. The above ending market value is reported as of trade date and includes accruals. The Asset Allocation total market value is reported as of settlement date. Investment Summary Fourth Quarter 2015 Year to Date 2015 Beginning Value 166,674,305.52$ 155,218,379.57$ Net Contributions/Withdrawals 5,012,199.09 20,052,726.11 Fees Deducted -43,406.48 -174,025.08 Income Received 5,194,084.02 7,312,056.50 Market Appreciation -1,788,988.44 -7,383,072.94 Net Change in Accrued Income 30,382.57 52,512.12 Ending Market Value*175,078,576.28$ 175,078,576.28$ Investment Summary Fourth Quarter 2014 Year to Date 2014 Beginning Value 147,494,207.30$ 129,408,886.38$ Net Contributions/Withdrawals 4,832,721.47 19,320,605.04 Fees Deducted -41,946.76 -164,624.52 Income Received 6,287,064.19 7,881,354.67 Market Appreciation -3,443,399.95 -1,301,100.17 Net Change in Accrued Income 89,733.32 73,258.17 Ending Market Value 155,218,379.57$ 155,218,379.57$ Investment Summary Period Ending December 31, 2015 March 1, 2016 Contra Costa County Board of Supervisors Minutes 672 INVESTMENT STRATEGY As of December 31, 2015 Tactical Asset Allocation Asset Class % Portfolio Weighting Rationale Target Current Portfolio Over/Under Weighting Cash 1.0% 1.0% - The cash position target was 1%. The 4% allocation position on page 13 was due to the transition of the sale of two mid-cap funds. Fixed Income 38.0% 37.0% -1.0% Fixed income is currently underweight versus the target allocation given our expectations for an increase in interest rates. We anticipate the Federal Reserve raising rates three times in calendar year 2016. High Yield 0.0% 1.0% +1.0% If the Fed is not aggressive in hiking rates, and the economy generates reasonable growth, spreads should likely stay close to current levels. The carry in high yield is currently over 9%. Alternatives 10.0% 10.25% +0.25% Alternatives serve to mitigate the impact of a decline in the bond market, due to a potential rise in interest rates. While the current allocation is neutral to the policy benchmark, once a replacement manager is found for the Arbitrage Fund, this will likely move to an overweight allocation. Real Estate (REITS) 4.0% 3.25% -0.75% We increased our allocation slightly in the quarter. Earnings and cash flow fundamentals are improving for REITs. Strong employment trends are providing support for REITs. If the Fed does not aggressively raise rates, REITs may likely outperform the domestic equity market. Global Equity 7.0% 7.0% - Global equities remain at reasonable valuations due to the international equity component of the MSCI ACWI benchmark. International (Developed) 9.0% 10.5% +1.5% International developed equities remain a slight overweight. Attractive valuations in Europe, coupled with the ECB’s quantitative easing program, should aid a recovery in the Eurozone. The MSCI-EAFE, at 14X 2016 earnings, trades at a discount to U.S. domestic equity markets. International (Emerging) 0.0% 1.0% +1.0% We reduced our allocation in the quarter. The risks of a slowdown in China and a recession in both Brazil and Russia have tempered our enthusiasm for this region. Total Domestic Equity 31.0% 30.0% -1.0% Large Cap 17.0% 18.0% +1.0% We maintain our slight overweight to large cap equities. At a 17.5X forward PE level, valuations remain attractive on a relative basis to mid-cap and small-cap domestic equities. Mid Cap 6.0% 4.5% -1.5% We continue to remain underweight based on valuation concerns, with the Russell Mid-Cap Index trading richer than both large and small cap at a 18X forward PE ratio. Small Cap 8.0% 7.5% -0.5% Small cap stocks have declined roughly 20% since July 2015. With the decline, valuations compel us to maintain roughly a neutral allocation. March 1, 2016 Contra Costa County Board of Supervisors Minutes 673 Inception Date: 02/01/2011 * Benchmark from February 1, 2011 to June 30, 2013: 18% Russell 1000 Index, 6% Russell Midcap Index, 8% Russell 2000 Index, 8% MSCI ACWI Index, 10% MSCI EAFE Index, 45% Barclays Aggregate Index, 4% DJ Wilshire REIT Index, 1% Citigroup 3 Month T-Bill Index. From July 1, 2013 to June 30, 2015: 17% Russell 1000 Index, 6% Russell Midcap Index, 8% Russell 2000 Index, 7% MSCI AC World US Index, 9% MSCI EAFE Index, 38% Barclays Aggregate Index, 4% DJ Wilshire REIT Index, 10% HFRI FOF Market Defensive Index, 1% Citigroup 3 Month T-Bill Index. From July 1, 2015: 17% Russell 1000 Index, 6% Russell Midcap Index, 8% Russell 2000 Index, 7% MSCI AC World Index, 9% MSCI EAFE Index, 38% Barclays Aggregate Index, 4% DJ Wilshire REIT Index, 10% Wilshire Liquid Alternative Index, 1% Citigroup 3 Month T-Bill Index ** Dynamic Alternatives Index represents the HFRI FOF Market Defensive Index from 07/01/2013 until 06/30/2015, and then the W ilshire Liquid Alternatives Index from 07/01/2015 forwards. Returns are gross-of-fees unless otherwise noted. Returns for periods over one year are annualized. The information presented has been obtained from sources believed to be accurate and reliable. Past performance is not indicative of future returns. Securities are not FDIC insured, have no bank guarantee, and may lose value. Sector 3 Months Year to Date (1 Year)3 Years Inception to Date (59 Months) Cash Equivalents .02 .04 .03 .02 iMoneyNet, Inc. Taxable .01 .02 .02 .02 Fixed Income ex Funds -.65 .78 1.34 3.59 Total Fixed Income -.50 .67 1.35 3.65 BC US Aggregate Bd Index -.57 .55 1.44 3.28 Total Equities 4.85 -.56 10.00 7.95 Large Cap Funds 6.57 2.24 14.87 10.98 Russell 1000 Index 6.50 .92 15.01 12.12 Mid Cap Funds 3.00 -4.37 11.35 8.69 Russell Midcap Index 3.62 -2.44 14.18 11.17 Small Cap Funds 3.36 -1.29 14.48 10.93 Russell 2000 Index 3.59 -4.41 11.65 9.41 REIT Funds 8.51 3.57 11.25 10.97 Wilshire REIT Index 7.47 4.23 11.84 11.87 International Equities 3.62 -2.94 3.76 2.96 MSCI AC World Index 5.03 -2.36 7.69 5.86 MSCI EAFE Index 4.71 -.81 5.01 3.18 MSCI EM Free Index .66 -14.92 -6.76 -4.35 Alternatives -.99 .49 Dynamic Alternatives Index**-1.11 -5.29 .43 -1.34 Total Managed Portfolio 2.08 .17 5.83 5.56 Total Account Net of Fees 2.05 .06 5.71 5.43 County of Contra Costa 2.40 -.30 6.25 6.18 Selected Period Performance PARS/COUNTY OF CONTRA COSTA PRHCP Account 6746038001 Period Ending: 12/31/2015 March 1, 2016 Contra Costa County Board of Supervisors Minutes 674 COUNTY OF CONTRA COSTA 3-Month YTD 1-Year 3-Year 5-Year Fund Name Inception Return Rank Return Rank Return Rank Return Rank Return Rank Columbia Contrarian Core Z (7/13) 7.80 5 3.02 9 3.02 9 16.44 5 13.17 6 T. Rowe Price Growth Stock 8.60 15 10.85 4 10.85 4 18.86 8 14.61 6 Harbor Capital Appreciation Instl 8.09 25 10.99 4 10.99 4 18.87 7 14.35 8 Loomis Sayles Value Fund (7/11) 5.11 46 -4.19 58 -4.19 58 12.88 28 10.84 29 Dodge & Cox Stock (10/14) 4.54 61 -4.49 62 -4.49 62 14.01 11 11.64 14 iShares Russell 1000 (3/15) 6.47 33 0.82 34 0.82 34 14.87 42 12.30 41 Idx: Russell 1000 6.50 --0.92 0 0.92 --15.01 --12.44 -- TIAA-CREF Mid-Cap Value Instl (Sold 12/15)2.35 63 -5.35 54 -5.35 54 12.29 45 10.06 34 Idx: Russell Mid Cap Value 3.12 ---4.78 0 -4.78 --13.40 --11.25 -- iShares Russell Mid-Cap (3/15) 3.59 24 -2.57 39 -2.57 39 13.99 29 11.27 32 Ivy Mid Cap Growth I (Sold 12/15)(5/14) 3.02 55 -5.80 87 -5.80 87 9.87 87 8.45 72 Idx: Russell Mid Cap Growth 4.12 ---0.20 0 -0.20 --14.88 --11.54 -- Columbia Small Cap Value II Z 2.30 43 -2.90 15 -2.90 15 12.49 12 9.74 13 Idx: Russell 2000 Value 2.88 ---7.47 0 -7.47 --9.06 --7.67 -- iShares Russell 2000 (3/15) 3.65 26 -4.33 31 -4.33 31 11.71 62 9.22 50 T. Rowe Price New Horizons 5.14 16 4.50 7 4.50 7 18.24 2 15.42 1 Idx: Russell 2000 Growth 4.32 ---1.38 0 -1.38 --14.28 --10.67 -- Dodge & Cox International Stock 0.83 94 -11.35 98 -11.35 98 3.87 49 2.65 54 Nationwide Bailard Intl Eqs InSvc 4.17 32 0.86 24 0.86 24 6.37 12 4.19 16 MFS International Growth I 3.76 74 0.30 55 0.30 55 2.71 84 3.00 62 MFS Global Equity R5 (3/15) 3.92 59 -1.34 48 -1.34 48 9.52 33 8.94 13 iShares MSCI EAFE (3/15) 4.62 42 -0.90 45 -0.90 45 4.89 19 3.50 15 iShares MSCI ACWI (3/15) 5.18 37 -2.39 46 -2.39 46 7.88 34 6.12 43 American Funds New Perspective F2 (3/15) 6.83 9 5.56 6 5.56 6 11.55 11 9.25 9 Idx: MSCI EAFE 4.71 ---0.81 0 -0.81 --5.01 --3.60 -- Idx: MSCI ACWI 5.03 ---2.36 0 -2.36 --7.69 --6.09 -- Schroder Emerging Market Equity (11/12) 0.58 49 -12.68 37 -12.68 37 -6.63 50 -3.77 36 Idx: MSCI Emerging Markets 0.66 ---14.92 ---14.92 ---6.76 ---4.81 -- SPDR EURO STOXX 50 ETF (6/14) 2.83 68 -4.26 84 -4.26 84 3.79 78 2.40 87 Data Source: Morningstar, SEI Investments believed accurate and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value. Returns less than one year are not annualized. Past performance is not indicative of future returns. The information presented has been obtained from sources LARGE CAP EQUITY FUNDS MID CAP EQUITY FUNDS SMALL CAP EQUITY FUNDS INTERNATIONAL EQUITY FUNDS For Period Ending December 31, 2015 March 1, 2016 Contra Costa County Board of Supervisors Minutes 675 COUNTY OF CONTRA COSTA 3-Month YTD 1-Year 3-Year 5-Year Fund Name Inception Return Rank Return Rank Return Rank Return Rank Return Rank Nuveen Real Estate Secs Y 7.73 19 3.48 37 3.48 37 11.24 23 11.95 21 Idx: Wilshire REIT Index 7.47 --4.23 --4.23 --11.84 --12.44 -- Core Fixed Income Portfolio -0.65 53 0.78 14 0.78 14 1.34 39 -- Pimco Total Return Inst'l 0.48 4 0.73 15 0.73 15 1.13 51 3.52 34 Idx: BarCap US Aggregate Bond -0.57 --0.55 0 0.55 --1.44 --3.25 -- PIMCO High Yield Instl (11/14) -0.49 14 -1.85 22 -1.85 22 2.36 23 5.02 20 ML US HY BB-B Constrained -1.13 ---2.79 ---2.79 --2.26 --5.25 -- Arbitrage I (Sold 11/15)(7/13) 1.76 18 0.90 39 0.90 39 1.23 55 1.76 35 AQR Managed Futures (7/13) -3.54 82 2.00 31 2.00 31 6.97 19 3.37 11 Eaton Vance Glbl Macro Abs Ret (7/13) 2.45 6 2.63 7 2.63 7 1.80 13 1.81 51 JPMorgan Research Market Neutral Instl (7/13) -1.64 87 -3.61 74 -3.61 74 0.63 61 -0.20 77 Idx: Dynamic Alternatives -1.11 ---5.29 ---5.29 --0.43 ---1.45 -- Data Source: Morningstar, SEI Investments believed accurate and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value. Returns less than one year are not annualized. Past performance is not indicative of future returns. The information presented has been obtained from sources ALTERNATIVE FUNDS REIT EQUITY FUNDS BOND FUNDS For Period Ending December 31, 2015 March 1, 2016 Contra Costa County Board of Supervisors Minutes 676 COUNTY OF CONTRA COSTA 2015 2014 2013 2012 2011 2010 Fund Name Inception Return Rank Return Rank Return Rank Return Rank Return Rank Return Rank Columbia Contrarian Core Z (7/13) 3.02 9 12.92 31 35.73 17 18.67 10 -0.93 52 16.21 17 T. Rowe Price Growth Stock 10.85 4 8.83 65 39.20 12 18.92 14 -0.97 39 16.93 35 Harbor Capital Appreciation Instl 10.99 4 9.93 53 37.66 17 15.69 43 0.61 24 11.61 82 Loomis Sayles Value Fund (7/11) -4.19 58 10.76 48 35.54 14 19.70 4 -2.81 66 11.94 72 Dodge & Cox Stock (10/14) -4.49 62 10.40 54 40.55 2 22.01 2 -4.08 74 13.49 47 iShares Russell 1000 ETF 0.82 34 13.08 42 32.93 37 16.27 12 1.36 60 15.94 49 Idx: Russell 1000 0.92 --13.24 --33.11 --16.42 --1.50 --16.10 -- iShares Russell Mid-Cap ETF -2.57 39 13.03 17 34.50 74 17.13 52 -1.67 42 25.25 73 Columbia Small Cap Value II Z -2.90 15 4.61 42 40.14 20 14.57 61 -2.39 30 25.64 52 Idx: Russell 2000 Value -3.83 --4.22 --34.52 --18.05 ---5.50 --24.50 -- T. Rowe Price New Horizons 4.50 7 6.10 19 49.11 10 16.20 22 6.63 2 34.67 12 Idx: Russell 2000 Growth -1.38 --5.60 --43.30 --14.59 ---2.91 --29.09 -- iShares Russell 2000 ETF -4.33 31 4.94 55 38.85 76 16.39 47 -4.19 56 26.76 69 Dodge & Cox International Stock -11.35 98 0.08 9 26.31 8 21.03 16 -15.97 81 13.69 6 Nationwide Bailard Intl Eqs InSvc 0.86 24 -1.94 15 21.68 28 20.87 17 -15.58 74 11.85 32 MFS International Growth I 0.30 55 -5.10 58 13.84 79 19.71 31 -10.62 40 15.24 35 iShares MSCI EAFE Index Fund -0.90 45 -5.04 78 22.62 19 17.22 41 -12.18 25 7.52 92 Idx: MSCI EAFE -0.81 ---4.90 --22.78 --17.32 ---12.14 --7.75 -- Schroder Emerging Market Equity (11/12) -12.68 37 -4.61 70 -2.28 54 21.73 19 -16.70 20 13.49 92 Idx: MSCI Emerging Markets -14.92 ---2.19 ---2.60 --18.22 ---18.42 --18.88 -- SPDR EURO STOXX 50 ETF (6/14) -4.26 84 -8.36 73 27.43 34 20.48 55 -16.42 48 -8.94 95 American Funds New Perspective F2 5.56 6 3.46 41 27.11 39 39.00 15 -7.39 44 13.01 46 MFS Global Equity R5 -1.34 48 4.08 33 27.93 34 34.00 4 -5.13 25 10.95 55 iShares MSCI ACWI -2.39 46 4.64 34 22.91 54 54.00 30 -7.60 71 12.31 34 Idx: MSCI ACWI -2.36 --4.16 --22.80 --16.13 ---7.35 --12.67 -- Nuveen Real Estate Secs Y 3.48 37 31.28 17 1.32 58 18.34 22 7.96 50 30.57 12 Idx: Wilshire REIT 4.23 --31.78 --1.86 --17.59 --5.52 -- -- -- Data Source: Morningstar, SEI Investments believed accurate and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value. REIT EQUITY FUNDS Returns less than one year are not annualized. Past performance is not indicative of future returns. The information presented has been obtained from sources For Period Ending December 31, 2015 LARGE CAP EQUITY FUNDS MID CAP EQUITY FUNDS SMALL CAP EQUITY FUNDS INTERNATIONAL EQUITY FUNDS March 1, 2016 Contra Costa County Board of Supervisors Minutes 677 COUNTY OF CONTRA COSTA 2015 2014 2013 2012 2011 2010 Fund Name Inception Return Rank Return Rank Return Rank Return Rank Return Rank Return Rank Core Fixed Income Portfolio 0.78 14 4.74 70 -1.40 41 5.42 69 8.41 5 -- -- Pimco Total Return Inst'l 0.73 15 4.69 71 -1.92 60 10.36 12 4.16 87 8.83 26 Idx: BarCap US Aggregate Bond .55 --5.97 ---2.02 --4.21 --7.84 --6.54 -- PIMCO High Yield Instl (11/14) -1.85 22 3.31 13 5.77 68 14.55 52 4.00 38 14.24 45 Idx: Merrill Lynch US High Yield BB-B -2.79 --3.49 --6.31 --14.59 --5.39 --14.26 -- Arbitrage I (Sold 11/15)(7/13) 0.90 39 1.64 39 1.15 67 0.44 48 4.74 20 1.76 16 AQR Managed Futures (7/13) 2.00 31 9.69 40 9.40 6 2.99 5 -6.37 29 0.00 0 Eaton Vance Glbl Macro Abs Ret (7/13) 2.63 7 3.03 18 -0.24 58 4.11 79 -0.39 44 4.75 61 JPMorgan Research Market Neutral Instl (7/13) -3.61 74 3.38 25 2.26 56 4.51 9 -7.04 86 -0.90 36 Data Source: Morningstar, SEI Investments believed accurate and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value. BOND FUNDS ALTERNATIVE FUNDS Returns less than one year are not annualized. Past performance is not indicative of future returns. The information presented has been obtained from sources For Period Ending December 31, 2015 March 1, 2016 Contra Costa County Board of Supervisors Minutes 678 RECOMMENDATION(S): REFER to the Finance Committee review of a grant application to the California Board of State and Community Corrections (BSCC) for the "Pay for Success" program submitted by Impact Justice, in the name of Contra Costa County, and determine whether to formally support the application as submitted. FISCAL IMPACT: The grant application requires a 100% match from counties responding to the request for proposals. As submitted, Impact Justice identifies a County match of $1,270,468 over the period May 2016 through October 2019. The match is identified as $897,968 in cash and $372,500 in-kind. Impact Justice has communicated that the County's match could be met by investors; however, the County has not been provided with any written commitments from investors at this time. BACKGROUND: Impact Justice, a community-based organization located in Oakland, CA, met with various County departments leading up to the February 1, 2016 submission deadline for the California Board of State and Community Corrections (BSCC) "Pay for Success" (PFS) grant program. The BSCC PFS grant is authorized by AB 1837 (Atkins) APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy M. Ewell, 925-335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, County Auditor-Controller C. 90 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:REFER REVIEW OF A GRANT APPLICATION TO THE BOARD OF STATE AND COMMUNITY CORRECTIONS' "PAY FOR SUCCESS" PROGRAM March 1, 2016 Contra Costa County Board of Supervisors Minutes 679 BACKGROUND: (CONT'D) > and aims to leverage private sector and/or philanthropic investment in public sectors programs to benefit "unserved, underserved and vulnerable populations." The grant provides for a minimum award of $500,000 and a maximum of $2,000,000 for a period of three years, with a 100% match required from the County. The match may be cash or in-kind and can be sourced from "Other County, federal, private or philanthropic funds." The County Administrator's Office was made aware of the proposed grant application in concept shortly before the February 1st deadline and advised Impact Justice that proper vetting of the proposal and calendaring before the Board of Supervisors was likely not possible prior to the grant deadline. On February 11th, Impact Justice provided the County Administrator's Office with a copy of an application submitted to the BSCC in the name of the County, identifying the District Attorney's Office as lead agency. Impact Justice submitted an application directly to the BSCC by the February 1st deadline. At this point, the County Administrator's Office believes that this issue is best reviewed by the Finance Committee due to the unusual nature of the timing of the request and the potential financial impact to the County should investors not be identified to fund the required 100% match. The Finance Committee is being requested to review and make a recommendation as to whether the PFS grant application submitted by Impact Justice should or should not be supported by the County. CONSEQUENCE OF NEGATIVE ACTION: The issue will not be referred to the Finance Committee for evaluation and recommendation to the full Board of Supervisors. ATTACHMENTS Impact Justice Pay For Success Grant Submission BSCC Pay For Success Grant Program Request for Proposals March 1, 2016 Contra Costa County Board of Supervisors Minutes 680 1 SECTION I: APPLICANT INFORMATION A. APPLICANT/DEPARTMENT IMPLEMENTING THE GRANT COUNTY BOS : Contra Costa County PARTNERING COUNTY(IES) (if applicable): N/A PARTNERING AGENCY(IES) (if applicable): N/A IMPLEMENTING AGENCY/ DEPARTMENT DUN AND BRADSTREET NUMBER TELEPHONE NUMBER Contra Costa District Attorney’s Office 079822228 STREET ADDRESS CITY STATE ZIP CODE 900 Ward St, 4th Floor Martinez CA 94553 MAILING ADDRESS CITY STATE ZIP CODE 900 Ward St, 4th Floor Martinez CA 94553 B. GRANT AMOUNT REQUESTED C. PROPOSED MATCH AMOUNT $ 1,269,166 $ 1,270,198 D. APPLICANT PROJECT DIRECTOR NAME AND TITLE TELEPHONE NUMBER TBD STREET ADDRESS FAX NUMBER CITY STATE ZIP CODE E-MAIL ADDRESS E. APPLICANT PROJECT FINANCIAL OFFICER NAME AND TITLE TELEPHONE NUMBER TBD STREET ADDRESS FAX NUMBER CITY STATE ZIP CODE E-MAIL ADDRESS F. APPLICANT DAY-TO-DAY CONTACT PERSON NAME AND TITLE TELEPHONE NUMBER TBD STREET ADDRESS FAX NUMBER CITY STATE ZIP CODE E-MAIL ADDRESS G. APPLICANT’S AGREEMENT By signing this application, the applicant assures that the grantee will abide by the laws, policies, and procedures governing this funding. CHAIRPERSON OF THE COUNTY BOARD OF SUPERVISORS, AUTHORIZED TO SIGN AGREEMENT APPLICANT’S SIGNATURE DATE March 1, 2016 Contra Costa County Board of Supervisors Minutes 681 2 Contra Costa is seeking $1,269,1661 from the BSCC to develop a restorative justice alternative to juvenile justice processes by establishing a pre-charge, Restorative Community Conferencing juvenile diversion program. Restorative justice offers an innovative way to interrupt the downward spiral of over-incarceration; soaring costs; racial and ethnic disparities; and detrimental outcomes for young people who have caused harm, their victims, and their communities. Restorative Community Conferencing (RCC), a form of restorative justice, is unique in its explicit goal of engaging communities to achieve healthy outcomes for youth who have harmed while meeting victim-identified needs and reducing recidivism and related social and fiscal costs. After an incident has occurred that would normally result in criminal charges, RCC offers a voluntary opportunity for dialogue. During the RCC, the young person, victim, family and community members discuss the crime, its causes and effects, and produce a consensus-based plan for the young person to make things right by their victim, family, community, and self. In each RCC there is self-reflection by all parties and firm yet supportive accountability culminating in a commitment to help a young person overcome obstacles and “do right.” When the restorative plan is completed within 6 months, the case is closed without charges having ever been filed. This model is intended for felonies and high-level misdemeanors that would otherwise result in probation or incarceration. Alameda County currently has the state’s oldest running RCC program, with a recidivism rate of 11.8% (compared to 31.4% for youth whose cases are processed through the juvenile justice system), a 99% victim satisfaction rate, and a cost of just $4,500 per youth. Through the Social Innovation Financing program, Contra Costa proposes to establish a RCC diversion program, which will be operated by a well-respected community-based organization (the RYSE Youth Center based in Richmond, California) and will receive cases from police departments, probation, and the district attorney’s office. The program will serve approximately 225 youth during the project term and will reduce recidivism rates by a minimum of 20%. 1 The total project is projected to cost $2,539,633. Please see the Section VII for more information on the budget. PROJECT ABSTRACT March 1, 2016 Contra Costa County Board of Supervisors Minutes 682 1 This marks a unique time in our nation’s history. Rising costs of incarceration and community surveillance, growing public dissatisfaction with and mistrust of the judicial system, and increased awareness of the school-to-prison pipeline are just a few factors that have led both community members and systems partners to demand meaningful reform. Contra Costa is no exception to this countrywide need for change. In Contra Costa County, 62% of parolees return to prison within two years of release.2 In the juvenile justice context, according to the State of California’s Department of Justice Office of the Attorney General, a total of 1,652 youth were arrested in Contra Costa in 2014 (627 of those arrests were for felonies while 1,025 were for misdemeanors).3 Of the youth arrested, 747 were African American, 430 were Latino, and 364 were White. In the same year, 851 young people were placed on probation (most often for robbery, assault, burglary, felony theft, motor vehicle theft, drug offenses, felony and misdemeanor weapons offenses, misdemeanor assault and battery, petty theft, and misdemeanor marijuana offenses).4 Meanwhile, the latest data from the California Department of Justice’s Criminal Justice Statistics Center shows Contra Costa incarcerates roughly 273 youth per 1,000 juvenile felony arrests (well above the state average of 190).5 Despite large numbers of youth being placed on probation or in a detention facility, Contra Costa’s youth recidivism rate remains to be estimated at around 60% to 70%6 with the County paying between $65,000 and $115,000 per year to keep a young person in juvenile hall (between $200 and $315 per day)7. Richmond, the second most populous city in Contra Costa, has a longstanding reputation for violent crime with one of the highest per capita crime rates in California 2 Brown, R. (2010). A Closer Look: Issues of Violence, Incarceration & Reentry in Richmond, CA A Criminal Justice/Reentry Brief. Further The Work, LLC. 3 State of California Department of Justice Office of the Attorney General. CJSC Statistics. Available at https://oag.ca.gov/crime/cjsc/stats/arrests. 4 Ibid. 5 Center on Juvenile and Criminal Justice. California Sentencing Insititute: A Project of the Center on Juvenile and Criminal Justice. Available at http://casi.cjcj.org/Juvenile/Contra-Costa. 6 Edgardo Cervano-Soto. Behind Bars: The Obstacles Incarcerated Youth Face in Education. California Pan-Ethnic Health Network. Available at http://cpehn.org/blog/201504/behind-bars-obstacles-incarcerated-youth-face-education. 7 Cost estimates obtained from Bruce Pelle, Probation Director for Contra Costa’s Juvenile Hall. SECTION II: STATEMENT OF NEED March 1, 2016 Contra Costa County Board of Supervisors Minutes 683 2 and one of the highest per capita homicide rates in the country.8 A 2010 report by Further The Work, a Richmond-based social justice organization supporting nonprofits and philanthropies, found "Richmond’s disproportionately high rates of incarceration and recidivism are both a cause and a reflection of Richmond’s highly concentrated poverty, deep social stressors, and under-resourced and relatively fragmented offerings across the high-need service spectrum (prevention, intervention, diversion, and reentry).”9 The report goes on to describe how the city’s crime rates have caused “thousands of law- abiding residents – most especially, young men of color – experience high levels of police scrutiny . . . intervention [and incarceration] . . . only to release them back into a community that is likely no better prepared to foster their success than it was when they were first incarcerated.”10 Moreover, Richmond’s “social service systems and local leaders, however well intended, are too often overmatched by the challenges they are asked to redress.”11 While the consequences of an overburdened and broken system can be detrimental to an entire community, oftentimes, the most marginalized pay the greatest cost. As is the case nationwide, young people (especially those of color) accused of crime in Contra Costa are stigmatized, labeled, punished, and removed from society. Youth incarceration is linked to many negative outcomes, including adult incarceration. Meanwhile, crime victims’ needs are rarely met through criminal adjudication of those who harmed them. Indeed, victims are often overlooked, used by the system, re- traumatized during trials, and left to suffer from health problems such as post-traumatic stress as a result of their victimization and subsequent legal processes. Many times, these victims are also young people of color. The RCC process offers an alternative response to crime by creating spaces for communities to support young people in being accountable to their victims’ needs in meaningful and transformative ways. This model replaces the adversarial legal system by asking communities how they would resolve harms. Rather than labeling a young person as “bad,” “punishable,” and “deserving of exile,” the RCC process holds youth within community as they right their wrongs. Community supporters show young people they believe in them and trust their ability to 8 Brown, R. (2010). A Closer Look: Issues of Violence, Incarceration & Reentry in Richmond, CA A Criminal Justice/Reentry Brief. Further The Work, LLC. 9 Ibid. 10 Ibid. 11 Ibid. March 1, 2016 Contra Costa County Board of Supervisors Minutes 684 3 make things right. This approach also shifts the locus of power away from lawyers, judges, and other state actors and, instead, places it in the communities where the harm occurred. Finally, the RCC process is intended to change the way crime victims are treated by offering them more and non-punitive options for resolving crimes while centralizing their needs. An RCC program in Contra Costa would not only decrease incarceration and recidivism rates among youth but would also help connect them to much needed resources and services. By providing a space for community members to respectfully hold young people accountable for the harms they’ve caused, this program would support youth in becoming their best selves. Young people who have realized their full potential are far more likely to graduate from high school than graduate to committing more serious, violent offenses as adults. In addition to being timely, an RCC program in Contra Costa would benefit a majority of arrested youth who would otherwise be facing serious system involvement. Of the 1,652 misdemeanor and felony youth arrests in Contra Costa in 2014, approximately 888 would have been eligible for Restorative Community Conferencing (i.e., misdemeanor assault and battery, felony property offenses such as burglary and motor vehicle theft, and violent offenses such as robbery and assault).12 Referring such eligible cases to an RCC program would allow the city’s criminal justice agencies to focus their efforts on the most serious crimes, thus maximizing the use of limited resources while improving public safety. Moreover, by supporting and acknowledging the wisdom of communities to resolve their own harms, this evidence-based, victim- oriented alternative to adjudication and incarceration for Contra Costa’s youth will also help to mend strained relationships between community members (particularly those of color) and the systems designed to protect them. The goals for this proposed project are to (1) reduce the involvement of youth (especially youth of color) in Contra Costa’s juvenile justice system; (2) reduce racial and ethnic disparities in Contra Costa’s juvenile justice system; (3) reduce youth recidivism in Contra Costa such that youth previously adjudicated delinquent are less likely to be arrested or adjudicated delinquent for an additional offense; (4) increase 12 State of California Department of Justice Office of the Attorney General. CJSC Statistics. Available at https://oag.ca.gov/crime/cjsc/stats/arrests. SECTION III: GOALS AND OBJECTIVES March 1, 2016 Contra Costa County Board of Supervisors Minutes 685 4 victim satisfaction; (5) support communities and crime victims in taking ownership over processes to address crime in a way that best meets their needs; (6) ease the pressure placed on courts, correctional facilities, and probation departments – all of which are overburdened by the number of individuals cycling through the criminal justice system each year – by reducing the drain on resources and thereby allowing criminal justice agencies to focus on providing services to those who need them most; (7) transform Contra Costa’s response to youthful offending in such a way that recognizes the inherent humanity and value of all young people and supports them in realizing their full potential; and (8) establish RCC as an evidence-based practice for reducing recidivism and the number of youth of color under correctional control while producing positive outcomes for victims and communities such that it may be replicated in other California jurisdictions. With the intention of reaching these goals, this project will allow Contra Costa to (1) divert up to 225 youth out of the juvenile justice system; (2) divert crimes for which youth of color are most often placed on probation or in juvenile hall; (2) keep nearly 100% of youth who participate in RCC – and who would have been adjudicated delinquent and subsequently incarcerated – with their family, community, and school, leading to a better life course trajectory; (3) save significant County funds as restorative justice costs only $4,500 per youth compared to the thousands of dollars it costs to process a young person through the judicial system and place them on probation or in juvenile hall (costing a minimum of $65,000 per year); (4) dramatically improve public safety by decreasing the recidivism rate of youth who participate in RCC by at least 20%. SECTION IV: PROJECT DESCRIPTION Restorative Justice Over the last several decades the United States has amassed the largest prison population in the world alongside a criminal justice system teeming with racial and ethnic disparities.13 This reality persists despite falling crime rates and evidence that racial minorities do not commit more crime than White individuals. Crime victims have also expressed disappointment with justice system outcomes as many have found that 13 US Department of Justice. (2013). Smart on crime: Reforming the criminal justice system for the 21st century. Attorney General Eric Holder’s remarks to American Bar Association’s Annual Convention in San Francisco, CA. Retrieved from http://www.justice.gov/sites/default/files/ag/legacy/2013/08/12/ smart-on-crime.pdf March 1, 2016 Contra Costa County Board of Supervisors Minutes 686 5 even when convictions are secured, their needs remain unmet.14 As a result of the current system’s many failures, restorative justice has grown in popularity as a viable alternative, capable of reducing recidivism and incarceration, decreasing spending on public safety, increasing community involvement, and improving victim satisfaction. Our current criminal justice system operates by asking three guiding questions: (1) What law was broken?, (2) Who broke it?, and (3) What punishment is warranted? Restorative justice invites a fundamental shift in the way we think about and address crime. This alternative model asks: (1) Who has been harmed?, (2) What are their needs?, and (3) Whose obligation are they?15 Thus, restorative justice differs from the adversarial legal process as the latter focuses on the actions of the person who caused harm, while the former prioritizes the people and relationships harmed. When an offense occurs, legal proceedings can often be intensive and time- consuming for the responsible party, the victim, and family and community members. By contrast, restorative practices encourage constructive responses to wrongdoing by bringing those who have harmed, their victims, and affected communities into processes that repair the harm and rebuild relationships. At its best, through face-to- face dialogue, this approach results in consensus-based plans that meet victim- identified needs in the wake of a crime. In applications with young people, restorative justice can prevent both contact with the juvenile justice system and school expulsions and suspensions. Several restorative justice models have been shown to reduce recidivism and, when embraced as a larger-scale solution to wrongdoing, can minimize the social and fiscal costs of crime. Introduced in US cities such as Louisville, Kentucky, and Baltimore, Maryland, and in larger international contexts, restorative programs have proven immensely effective. For instance, this approach has rendered youth incarceration nearly obsolete in New Zealand.16 14 See, generally, Herman, S. (2010). Parallel justice for victims of crime. Washington, DC: National Center for Victims of Crime. 15 Zehr, H. (2002) The Little Book of Restorative Justice. Intercourse, PA: Good Books. 16 In 1988, New Zealand’s government commissioned a report identifying government practices that resulted in institutionalized racism. The report confirmed Māori were over-represented in negative statistics relating to health, education, housing and unemployment, and concluded that this was the result of a “monocultural bias” favoring non- Māori culture. In response, New Zealand passed the Children, Young Persons, and Their Families Act of 1989, transforming the nation’s juvenile justice system, which now relies entirely on Family Group Conferencing (FGC) to address youthful offending. FGC is a form of restorative justice whereby a young person who has offended meets with his/her family, victims, and others to talk about how they will help the young person make things right and learn from his/her mistakes. New Zealand has found that FGCs reduce recidivism, increase victim satisfaction, and promote a sense of responsibility in those who have harmed. March 1, 2016 Contra Costa County Board of Supervisors Minutes 687 6 Restorative Community Conferencing (RCC) The principles of restorative justice have led to the creation of a number of programs designed to address and resolve conflicts in different contexts, including crime. While restorative justice takes a number of forms, perhaps the most prominent is the Restorative Community Conferencing (RCC) approach, which, according to a 2007 international meta-analysis, is effective at reducing recidivism, among other significant benefits.17 Modeled after the New Zealand Family Group Conferencing (FGC) model, RCCs involve an organized, facilitated dialogue in which young people, with the support of family, community, and law enforcement, meet with their crime victims to create a plan to repair the harm done. It is most effective with serious crimes in which there is an identifiable victim, such as in the case of robbery, burglary, car theft, assault/battery, arson, and teen relationship violence. There is power in the simplicity of the RCC process. When police apprehend a young person for committing a crime, rather than sending the case through traditional juvenile justice processes, the referring agency (police, probation, or district attorney) contacts a nonprofit organization trained in the RCC approach. The organization reviews the file and, if it accepts the case, the referring agency places the case in a holding pattern, neither dropping nor charging it. Next, the organization’s RCC coordinator sends out letters and program brochures to the accused youth and his/her parents. The letters are followed by a phone call and a home visit to answer questions and encourage participation in the program. If the young person accepts responsibility and agrees to participate, letters and brochures are sent to the victim, again followed by phone calls and visits. No fewer than two meetings are held with both parties to determine amenability and safety and to allow youth and their victims to independently assess the harms, needs, and obligations resulting from the crime. By agreement with the district attorney, all communications in RCC, in preparation for the RCC, and in the completion stage are confidential and cannot be used against the youth. This encourages complete honesty about the crime and its causes and effects. It also encourages the participation of some victims who would like to hold youth accountable but are unwilling to engage directly with legal systems. Within a few weeks following preliminary meetings, the RCC takes place at a neutral location, such as the nonprofit organization’s office. Through the conference, the 17 Sherman, L., & Strang, H. (2007). Restorative justice: The evidence. Retrieved from http://www.iirp.edu/pdf/RJ_full_report.pdf March 1, 2016 Contra Costa County Board of Supervisors Minutes 688 7 young person, his/her victim18, supporters of both, and community members come together to discuss the crime and its causes and effects. In each RCC, all parties engage in self-reflection, firm yet supportive accountability, and apologies, all culminating in a commitment to help a young person overcome obstacles and mend social ties. During the RCC, participants produce a consensus-based plan for the young person to repair the harm done. Such a plan typically includes four objectives: to “do right” by one’s victim, family, community, and self. If the RCC participants are unable to come to agreement on the plan or the youth fails to complete the plan, the case is returned to the referring agency (e.g., police, probation, or the court). The RCC coordinator monitors the plan during the completion stage. An agreements/case manager may also verify and assist with plan completion and coordinate services needed beyond the scope of the RCC. The program director receives the cases from the district attorney or other referring agency and provides monthly status reports to them. The plan is generally completed within three to six months, at which point the case is closed without charges ever being filed. Evidence Base for Restorative Justice An analysis of available data gathered since 2012 reveals that of the young people who completed Alameda County’s RCC program (which has been in operation for over seven years), 26.5% were rearrested compared with 45% of a matched sample of youth whose cases were processed through the juvenile justice system. Notably, only 11.8% of the RCC youth were subsequently adjudicated delinquent compared to 31.4% of the matched sample. Along with lower rates of re-offending, RCC offers governments the potential for significant cost savings. While the average young person arrested in Alameda costs the County $23,000 in related probation costs per year, Alameda’s RCC program carries a lower marginal cost of approximately $4,500 per case. In addition to reducing recidivism rates and fiscal costs, victim satisfaction for the program has remained over 98%. Moreover, roughly 50% of Alameda County’s RCC participants have been African American and 30% have been Latino. This is consistent with the program’s explicit goal of reducing racial and ethnic disparities in the County. Finally, with the program prioritizing serious offenses, 61% of the conferences have involved felony charges. Other available research conducted both within the United States and internationally has found restorative justice is effective at reducing recidivism rates while 18 Occasionally, if the victim declines to participate directly, he or she may choose a surrogate victim. March 1, 2016 Contra Costa County Board of Supervisors Minutes 689 8 improving victim satisfaction compared with traditional, adversarial court processes. For instance, the largest randomized experiment to date evaluating the effectiveness of restorative justice on recidivism rates in the wake of violent crimes was conducted in Australia’s Canberra RISE project. The assessment determined that, over the course of four years, the frequency of arrests among individuals under the age of 30 who were assigned to restorative justice was 84% lower than the control group.19 In another study, a systematic review of programs in the United States, Australia, and the United Kingdom found restorative models decrease the risk of reoffending, especially for violent crimes.20 The researchers found restorative processes also benefit victims in a number of ways, including reducing post-traumatic stress symptoms, increasing satisfaction with the resolution of their case, and lessening the desire for violent revenge. Finally, the review determined that restorative justice was more economical than conventional justice systems as it not only prevents crime but also costs less to administer.21 Social Innovation Financing Program: RCC in Contra Costa Through this Social Innovation Financing project, Impact Justice will work with Contra Costa to establish a RCC juvenile diversion program that will operate as a post- arrest, pre- charge model. This approach allows for the individual accused of a crime and the respective victims and community members to reap the benefits of the restorative process without having to suffer the debilitating and direct collateral consequences associated with judicial system involvement. Moreover, a pre-charge restorative program allows the County to keep costs as low as possible by avoiding the use of court time and resources. Contra Costa anticipates that the RCC program will serve up to 100 young people per year (starting with at least 50 youth in the first year, 75 in the second year, and 100 in the third year) and will reduce youth recidivism rates by a minimum of 20%. The Richmond Police Department and Contra Costa District Attorney’s Office will act as referring agencies, having the option to refer juvenile cases to RCC. The Contra 19 Sherman, L.W. & Strang, H. (2007) Restorative Justice: The Evidence. The Smith Institute, 68. 20 Strang, H., Sherman, L., W., Mayo-Wilson, E., Woods, D., & Ariel, B. (2013). Restorative justice conferencing (RJC) using face-to-face meetings of offenders and victims: Effects on offender recidivism and victim satisfaction. A systematic review. Campbell Systematic Review, 9(12), 1–59. See also Sherman, L., & Strang, H. (2007). Restorative justice: The evidence. Retrieved from http://www.iirp.edu/pdf/RJ_full_report.pdf 21 Ibid. March 1, 2016 Contra Costa County Board of Supervisors Minutes 690 9 Costa Probation Department also plans to begin referring cases to RCC once their staff has the capacity to do so. Having three sources for case referrals will allow for a larger number of youth to be diverted to RCC since the decision to divert will not rest with a sole entity. Eligibility for enrollment in Contra Costa’s RCC program will be open to youth who have been arrested for high-level misdemeanors and low-level felonies in which there is an identifiable victim (e.g., assault/battery, robbery, arson, car theft, teen dating violence, and burglary) and the responsible youth would otherwise be exposed to significant contact with the juvenile justice system. The program will be housed at the RYSE Youth Center (“RYSE”) in Richmond. RYSE provides programming in the areas of community health; education and career; media, arts, and culture; youth leadership; and youth justice. RYSE was born out of a youth organizing movement initiated in 2000 in response to a string of homicides amongst young people near Richmond High School that galvanized students to take action to address the violence and lack of safety at school and in the community. Students organized vigils and community forums with over 1,500 youth and community members and met and worked with local officials and stakeholders on a comprehensive assessment of youth-identified priorities and solutions. These efforts culminated in creation of the RYSE Youth Center, which opened its doors on October 18, 2008. Since then, RYSE has established itself as an invaluable resource for young people and has earned the support and trust of the community. The organization has partnered with other community groups, Supervisor John Gioia's office, the West Contra Costa Unified School District, and other local government agencies. RYSE’s staff is skilled in working with youth; implementing restorative justice practices; has a deep understanding of the intersectionality between race, class, and sexuality; and represents the community in which the center is located. Moreover, the organization already has a memorandum of understanding with the Contra Costa County Probation Department and the Richmond Police Department to divert “low- to moderate-risk” young people charged with various offenses to RYSE’s diversion program (this program does not currently use the RCC model and does not divert more serious offenses). RYSE’s history, expertise with handling juvenile diversion cases, and connection with the community makes it uniquely situated to oversee Contra Costa’s proposed RCC program. If the County is selected for this Social Innovation Financing project, RYSE will hire are least two new staff members to facilitate RCCs full-time. March 1, 2016 Contra Costa County Board of Supervisors Minutes 691 10 A number of RYSE’s staff have already begun to receive training in restorative justice from Impact Justice’s Restorative Justice Project and will participate in Impact Justice’s RCC training in the coming months. As this proposed project’s lead, Impact Justice is prepared to continue providing RYSE, as well as systems partners, with the training and technical assistance needed to implement a RCC diversion program. Impact Justice, a national innovation and research center, has been working with local, state, and national government and community partners to reduce our nation’s over- reliance on incarceration and address related racial and ethnic disparities. Impact Justice’s Restorative Justice Project leads the nation’s efforts to institutionalize restorative justice alternatives to juvenile and adult incarceration and zero-tolerance school discipline policies across the United States. The Restorative Justice Project successfully implemented the restorative juvenile diversion program in Alameda County that currently keeps up to 100 youth out of the juvenile justice system each year. The Restorative Justice Project has also assisted San Francisco, Long Beach, and San Diego in replicating this model. As this proposed project’s lead, the Restorative Justice Project is more than prepared to provide the technical assistance and training necessary to support Contra Costa in implementing a pre-charge, RCC diversion program. Furthermore, the Restorative Justice Project has already begun to gauge community interest in this model. For instance, in 2015 the Restorative Justice Project met with a number of Contra Costa community members including representatives from RYSE, Urban Strategies Council, Further The Work, and Catholic Charities to discuss the possibility of establishing a restorative diversion program in Richmond. The meeting participants were not only open to such an approach but were also excited to explore how they could get involved. The continued support and wisdom of these community members will help improve the level of community-based services available to young people during their plan completion phase. SECTION V: CONTRACTUAL ARRANGEMENTS All of the necessary community, criminal justice system, and third-party partners have indicated their support for and willingness to participate in a pre-charge, Restorative Community Conferencing juvenile diversion program for Contra Costa. For instance, as indicated in their attached letter of commitment, the proposed service provider, the RYSE Youth Center, has agreed to take on the role of operating the March 1, 2016 Contra Costa County Board of Supervisors Minutes 692 11 Restorative Community Conferencing program. To this end, RYSE will hire additional staff members to act as the full-time RCC facilitators for this program. These facilitators will receive youth cases referred from the Richmond Police Department, Contra Costa Probation Department, and District Attorney’s Office. Once the facilitators receive a case, they will meet individually with the young person who caused the harm, his or her family and supporters, the victim(s), and the victim’s supporters in order to prepare all participants for the RCC. The facilitators will then arrange and mediate the conference and oversee the youth’s completion of the agreed upon reparative plan. These RYSE facilitators will also keep the referring agency (i.e., police, probation, or the district attorney’s office) abreast of the young person’s progress and notify them once he or she completes the plan. The Richmond Police Department, Contra Costa Probation Department, and Contra Costa District Attorney’s Office have all submitted letters of commitment indicating their enthusiasm to participate in this project. While RYSE is conducting the RCCs, the City University of New York's Institute for State and Local Governance (ISLG), the proposed project’s evaluator, will collect data from RYSE and systems partners (i.e., the Richmond Police Department, probation, and the district attorney’s office) over the course of the project’s five-year term to evaluate the effectiveness of the program. Specifically, the ISLG will compare outcomes for youth who participated in RCC to a matched sample of youth whose cases were processed through the regular juvenile justice system. The ISLG has expressed a willingness to complete this evaluation as indicated in its letter of commitment. The identified consortium of investors (the Irvine Foundation, Nonprofit Finance Fund, California Organized Investment Network, and California Endowment) have also indicated they are prepared to consider investing in this proposed project provided Contra Costa is selected as a BSCC Social Innovation Financing grant recipient. Such an investment will fund this project’s implementation and evaluation and will be repaid at the end of the project’s term provided the RCC program is successful (that is, provided the program successfully achieves a 20% lower recidivism rate for youth who complete the RCC process). In addition to this group of investors, Impact Justice has been in communication with the Open Philanthropy Project, Langeloth Foundation, and Laura and John Arnold Foundation about investing in this program. Impact Justice is looking forward to continuing conversations and securing agreements with some or all of these investors if Contra Costa is chosen as a BSCC grantee. March 1, 2016 Contra Costa County Board of Supervisors Minutes 693 12 As the proposed project’s lead, Impact Justice will train relevant RYSE staff in RCC and provide ongoing, bi-monthly (twice a month) technical assistance and support to the organization. Impact Justice will also train systems partners in diverting youth cases to RCC, work with the district attorney to develop a Memorandum Of Understanding protecting the confidentiality of communications made during the RCC process, and support each referring agency in gradually expanding the number and types of cases they divert to RCC. Furthermore, Impact Justice will convene biannual meetings with RYSE and representatives from the Richmond Police Department, Contra Costa Probation Department, and Contra Costa District Attorney’s Office to discuss the program’s progress, address concerns, build inter-agency relationships, and attend to any other issues as they may arise. Securing the Board of Supervisor’s Support For This Proposal As previously stated, all of the necessary community, systems, and third-party partners have indicated their support for and willingness to participate in this project. Nonetheless, as a result of a Contra Costa County policy requiring the Board of Supervisors to secure a majority vote prior to formally endorsing a grant proposal, Impact Justice was unable to secure the Chair of the Board of Supervisors’ signature in time for the February 1, 2016 due date. Nonetheless, Impact Justice has met with two of the five Board members: District I Supervisor John Gioia whom has expressed excitement for the implementation of a pre-charge, Restorative Community Conferencing juvenile diversion program in the County and District II Supervisor, and Board Chair, Candace Andersen. Impact Justice hopes to work with Supervisor Andersen and Supervisor Gioia’s staff to address the full Board of Supervisors at an upcoming, Board meeting and secure the requisite number of votes in favor of this project as soon as possible. SECTION VII: EVALUATION The City University of New York's Institute for State and Local Governance (ISLG) will act as the evaluator for this proposed project (as indicated in their attached letter of commitment). The ISLG assists current and future leaders in government and non-government organizations, nationally and internationally, by offering research, technical assistance, and executive development to help achieve improvements in the structure, financing, delivery, measurement, and evaluation of critical public services. The organization’s staff is particularly skilled in collecting and analyzing data, designing March 1, 2016 Contra Costa County Board of Supervisors Minutes 694 13 and implementing impact evaluations, developing and using performance indicators, building rigorous evaluations into plans for new programs, and completing both process and outcome studies. Among its many areas of focus, the ISLG is experienced in working with criminal justice systems. For instance, the Institute’s current projects include the MacArthur Foundation’s Safety and Justice Challenge, the Criminal Justice Investment Initiative, the NYC Task Force on Behavioral Health and the Criminal Justice System, and feasibility assessments of Pay for Success projects for juvenile justice interventions. During this proposed project’s pre-implementation phase (or “ramp-up” period), the ISLG will work with RYSE, the Richmond Police Department, Contra Costa Probation Department, and Contra Costa District Attorney’s Office to develop mechanisms through which the ISLG will collect data from each agency. Once the program begins, the ISLG will identify a control group using "propensity score matching." To that end, the ISLG will match each of the youth who participates in the RCC diversion program with a youth who is adjudicated through the regular court process. Each pair will be matched by gender, race, birth date, offense, zip code, and number of prior offenses. Data on new offenses, petitions filed and sustained, and dispositions for all youth in the two cohorts will be compared as part of the analysis. This will enable the ISLG to compare young people who enroll in RCC with very similar youth who were processed through the juvenile justice system to understand their different trajectories. The primary question in the comparison of the RCC youth with those who are processed through the court system will be whether the RCC youth commit fewer, more, or the same number of new offenses as those who were court adjudicated. After collecting data on RCC youth and court adjudicated youth during the first three years of the proposed project, the ISLG will use the remaining two years to continue tracking the young people in both cohorts. If by the end of the five-year project term, the ISLG determines that the RCC youth have demonstrated a recidivism rate at least 20% lower than the court adjudicated youth, the ISLG will declare Contra Costa’s RCC juvenile diversion program to be a success. As an independent evaluator with no proprietary, monetary, or other personal interest in the success or failure of this project, the ISLG will be impartial in evaluating this proposed program and determining whether the performance target has been achieved. In order to further safeguard the objectivity of its evaluation, the ISLG will not share collected data or program participants’ identifying information with Impact Justice, March 1, 2016 Contra Costa County Board of Supervisors Minutes 695 14 the service provider, or any systems partners. In fact, the ISLG will primarily communicate with Impact Justice, the service provider, and systems partners in order to discuss ways in which to improve the ISLG’s data collection methods. Moreover, the ISLG will maintain its own secure database and will not allow any third parties access to its contents. Finally, the ISLG will be compensated for its services on a regular basis and such payments will not be contingent upon the ISLG producing a positive evaluation of Contra Costa’s RCC diversion program. SECTION VII (a): BUDGET NARRATIVE Counties typically spend thousands of dollars each year to keep a youth on probation or in juvenile hall. For instance, Alameda County spends an average of $23,000 annually on related probation costs per young person. This estimate does not include other expenses incurred such as the costs associated with the public defender and district attorney’s offices as well as court and police resources post-arrest. In contrast, Restorative Community Conferencing programs carry a lower marginal cost of approximately $4,500 per case. Moreover, with their significantly lower recidivism rates, RCCs save counties additional money by reducing the likelihood that a youth who participates in the program will commit future offenses. Furthermore, RCC participation helps to alleviate symptoms of post-traumatic stress associated with victimization, thereby allowing victims to return to work and other day-to-day responsibilities faster than if their case was processed through the current criminal justice system. The total cost for this proposed project will be $2,539,633. The County will match 100% of the requested grant funds by committing $1,270,198 in both cash and in-kind contributions. Impact Justice will work closely with the County to raise the capital necessary to fund this match (See the Professional Services Narrative under Section VII(b)3). Investors will pay for all programmatic costs excluding the 10% indirect costs and in-kind matches, and will be paid back in full with a 2% return on their investment upon the successful completion of the project. March 1, 2016 Contra Costa County Board of Supervisors Minutes 696 SECTION VII (b): PROPOSED BUDGET BUDGET TABLES: The following does not count toward the total of 20 pages allowed for narrative. Complete the following tables, using whole numbers, for the grant funds being requested for the grant period (May 1, 2016 to October 31, 2019). Applicants must provide a minimum 100 percent (100%) match; of the grant funds requested. Matching funds may be met through cash, in-kind, or a combination of both. All funds shall be used consistent with the requirements of the BSCC Grant Administration and Audit Guide, July 2012 (http://www.bscc.ca.gov/resources). BSCC FUNDING Total Amount of Grant Funding Requested From BSCC: $1,269,166 • Amount of BSCC Grant Funds To Be Allocated For Operational Costs (cannot exceed more that 10% of grant funds requested): $120,000 • Amount BSCC Grant Funds To Be Allocated For Repayment To Investors: $1,149,166 CASH MATCH Source(s) : Contra Costa County (Pending County approval) Total Amount of Cash Match: $897,968 • Cash Match To Be Allocated For Operational Costs: $0 • Cash Match To Be Used For Repayment To Investors: $897,968* *Includes 2% ROI for Investors IN-KIND MATCH Source(s): Contra Costa County (Pending County approval) Total Amount of In-Kind Match: $372,500 • In-Kind Cash Match To Be Allocated For Operational Costs: $0 • In-Kind Cash Match To Be Allocated For Repayment To Investors: $0 INVESTOR FUNDING Source(s) and amounts: Identified investor pool and other potential investors Total Amount Requested from Investors: $2,006,993* *Will receive $2,047,133 in return (2% ROI) Use the information above to complete the table on the following page. Please verify the accuracy of the total funds requested and total match amounts because columns and rows do not auto-calculate. March 1, 2016 Contra Costa County Board of Supervisors Minutes 697 OPERATIONAL COSTS OF PFS GRANT PROGRAM FOR THE THREE-YEAR PROJECT PERIOD While recognizing agencies may use different line items in the budget process, the line items below represent how the BSCC will require grantees to report expenditures. Match funds may be expended in any line item, and must be identified as to their respective dollar amounts and source of the match. The ‘Other’ category funds should be budgeted for travel purposes for one mandatory grantee briefing meeting (to be held in Sacramento, date TBA) as well as other proposed travel. Applicants projecting to utilize grant funds for Indirect Costs may not use more than 10 percent of the state grant funds for this line item. The proposal must provide sufficient detail in each category below (subsections 1 - 9) regarding how state grant and match funds will be expended to implement and operate the proposed project as identified in the Budget Table (above). The proposal must provide justification that the amount of funding supporting the project is reasonable and appropriate given the proposed project’s design and scope, and describe other funding streams that may be used to support the proposed project. 1. SALARIES AND BENEFITS (e.g., number of staff, classification/title, salary and benefits) Investor Funds: $ 0 Requested Grant Funds: $0 Matching Funds: $ 200,000 Narrative: Under this proposal, Contra Costa County will supply an in-kind match contribution in the form of $200,000 of county employees’ time over the course of the PROPOSED BUDGET LINE ITEMS INVESTOR FUNDS CASH MATCH IN-KIND MATCH GRANT FUNDS Administrative Purposes (10%) TOTAL 1. Salaries and Benefits $0 $0 $200,000 $0 $200,000 2. Services and Supplies $0 $0 $0 $0 $0 3. Professional Services $692,493 $225,753 $0 $466,741 $692,493 4. Community-Based Organization (CBO) Contracts $1,012,500 $330,075 $0 $682,425 $1,012,500 5. Indirect Costs $0 $0 $0 $120,000 $120,000 6. Fixed Assets/Equipment $0 $0 $0 $0 $0 7.Data Collection $0 $0 $172,500 $0 $172,500 8. Program Evaluation $300,000 $300,000 $0 $0 $300,000 10. Other (eg. travel) $2,000 $42,140 $0 $0 $42,140 TOTAL $2,006,993 $897,698 $372,500 $1,269,166 $2,539,633 March 1, 2016 Contra Costa County Board of Supervisors Minutes 698 project term. Specifically, the County will work to authorize the equivalent of $20,000 each year from both the Contra Costa District Attorney’s office and Richmond Police Department to provide a 20% FTE to coordinate and manage this project. This in-kind match will allow the County to reduce their cash match while providing essential personnel for the completion of this project. 2. SERVICES AND SUPPLIES (e.g., office supplies and training costs) Investor Funds: $ 0 Requested Grant Funds: $ 0 Matching Funds: $ 0 Narrative: This proposal does not allocate any funds for services or supplies. 3. PROFESSIONAL SERVICES: (e.g., consultative services - include name of consultants or providers) Investor Funds: $ 692,493 Requested Grant Funds: $ 466,741 Matching Funds: $225,753 Narrative: Impact Justice will provide a variety of professional services for this proposed project. These services fall into three main categories: a) Project lead: As the project lead, Impact Justice staff will help to manage and organize the activities of the involved systems and community partners to ensure project tasks and activities progress in a coordinated, timely, and efficient fashion. b) Restorative Justice and Restorative Community Conferencing (RCC) Expert: Impact Justice’s Restorative Justice Project has unique expertise in the use and implementation of restorative justice and the Restorative Community Conferencing model, which will be fundamental to this project. Impact Justice will provide training, technical assistance, and on-going support to the program service provider (RYSE) and county staff to ensure the successful implementation of the project. c) Investor Capital Consultant: Impact Justice has a strong track record of raising investor capital for projects similar to this proposal. Impact Justice staff will consult with Contra Costa County to assist in attracting the required capital to fund the County’s required match. This budget includes funding for five Impact Justice personnel to assist with the project implementation over the course of the project term. The Proposed Budget Attachment March 1, 2016 Contra Costa County Board of Supervisors Minutes 699 shows a breakdown of Impact Justice staff salaries and FTE allocations for this proposal. The detailed budget shows the percent full-time equivalent various IJ staff will be expected to work on this project, based on a 2,080-hour year. Hourly rates are based on standard consulting rates with a 3% per year inflation escalator. It is expected that Impact Justice staff will spend a significant amount of time during the first year to launch the project and will taper off as the project gets underway, begins to become self- sustaining, and other project parties take on larger roles. 4. COMMUNITY-BASED ORGANIZATION CONTRACTS (e.g., detail of services - provide name of CBO) Investor Funds: $ 1,012,500 Requested Grant Funds: $ 682,425 Matching Funds: $330,075 Narrative: The community-based organization, RYSE, will be responsible for implementing and managing the day-to-day operations of the RCC program. RYSE has provided a cost estimate of $4,500 per youth for this program. The proposed budget expects an escalation of clients each year for the first three years, going from 50 in the first year, to 75 in the second year, and 100 in the third year. This proposal does not allocate any funds for RYSE in the 4th and 5th years. The expectation is that those years will be focused on program evaluation and the cost savings and success of this project will be sufficiently evident by then that the county or other government entity will take over funding for the RCC program to continue operating. 5. INDIRECT COSTS: Indicate percentage and methodology for calculation. In the “Grant Funds” column of the previous table, this total may not exceed 10% of the total funds requested. In the “Match Funds” column of the previous table, agencies may expend up to their Indirect Cost Rate (over and above 10%) for match funds supported by state or local dollars. Investor Funds: $ 0 Requested Grant Funds: $ 120,000 Matching Funds: $ 0 Narrative: Approximately 9.4% of grant funds are allocated for administrative indirect costs, which are expected to be highest in the first year as the project ramps up to full capacity and will be much lower in the remaining 4 years. These funds will be used exclusively for administrative costs associated with implementing and managing this project. Although there is no direct match of these funds from the County, this proposal March 1, 2016 Contra Costa County Board of Supervisors Minutes 700 allocates other costs to the County to make up for the difference such that the County ultimately matches slightly more than 100% of the grant funds. 6. FIXED ASSETS / EQUIPMENT (e.g., computers, other office equipment necessary to perform project activities) Investor Funds: $ 0 Requested Grant Funds: $ 0 Matching Funds: $ 0 Narrative: This proposal does not call for the use of any fixed assets or equipment. 7. DATA COLLECTION (e.g., programming services, data analysis) Investor Funds: $ 0 Requested Grant Funds: $ 0 Matching Funds: $ 172,500 Narrative: This proposal allocates $172,500 over the 5 years of the project for data collection. The proposed budget assumes that Contra Costa will provide a mid-to- senior-level data / IT expert to collect and compile data for the program evaluator. As this employee would likely be a county employee, this budget item is considered an in- kind match and is thus not included in investor funds. 8. PROGRAM EVALUATION (e.g., evaluator, materials) Investor Funds: $ 300,000 Requested Grant Funds: $ 0 Matching Funds: $ 300,000 Narrative: The City University of New York’s Institute for State and Local Governance has signed a letter of support agreeing to the proposed budget and committing to working on the evaluation of this program. We have allocated $75,000 in the first two years for project ramp-up and $50,000 each year thereafter. 9. OTHER (e.g., travel expenses) Investor Funds: $ 2,000 Requested Grant Funds: $ 0 Matching Funds: $ 42,140 Narrative: Our budget allocates $2,000 for travel, assuming 14 trips of approximately 50 miles each (round trip) per year. Assuming the Federal reimbursement rate of $0.57 per March 1, 2016 Contra Costa County Board of Supervisors Minutes 701 mile, this works out to about $400/year for travel. In addition, the 2% return rate for investors is included in the county’s matching funds. March 1, 2016 Contra Costa County Board of Supervisors Minutes 702 SECTION VIII: ADMINISTRATIVE WORKPLAN AND TIMELINE Provide an administrative plan with timeline for the major activities to be accomplished or obstacles to be cleared in order to achieve the five-year funded project (e.g., recruiting, selecting staff and/or contracting with an expert consultant or provider, analyzing data, conducting training sessions, development of project evaluation, determining sustainability plan/funding, etc.). Detail critical implementation activities occurring in Year 1 of the project. The following table is not included in the 20 page narrative limit. Activity Timeframe Pre-implementation / “Ramp-up” Period Finalize contracts with the investor(s) and evaluator (the CUNY Institute for State and Local Governance (ISLG)) May 2016 – June 2016 RYSE will hire at least two new staff members who will be the full-time, designated RCC facilitators for this project May 2016 – June 2016 Impact Justice will train RYSE’s new staff members in restorative justice and Restorative Community Conferencing July 2016 Impact Justice will meet with the Contra Costa District Attorney to establish a Memorandum of Understanding providing that no statements made in preparation for or during the RCC process can used against participants in future court proceedings July 2016 The ISLG will meet individually with the Contra Costa Probation Department, District Attorney’s Office, Richmond Police Department, and RYSE to develop a plan for collecting data from each entity July 2016 – September 2016 Impact Justice will meet individually with the Contra Costa Probation Department, District Attorney’s Office, and Richmond Police Department to identify the types of youth cases each agency will divert to RCC August 2016 Impact Justice will meet individually with the Contra Costa Probation Department, District Attorney’s Office, and Richmond Police Department to train relevant staff in diverting youth cases to RCC August 2016 – September 2016 Project Implementation Period The Contra Costa Probation Department, District Attorney’s Office, and Richmond Police Department will all begin diverting the agreed upon youth cases to RYSE’s RCC program (collectively sending a minimum of 50 cases by September 2017) October 2016 March 1, 2016 Contra Costa County Board of Supervisors Minutes 703 The ISLG will begin collecting data on RYSE’s RCC program participants and on a matched sample of youth whose cases are not diverted to RCC October 2016 – October 2019 Impact Justice will conduct bi-monthly check-in calls / meetings (twice a month) with relevant RYSE staff to discuss the program’s progress, troubleshoot issues as they arise, and provide additional technical support as needed October 2016 – October 2019 All community and systems partners (i.e., RYSE, the ISLG, Impact Justice, and representatives from the probation department, district attorney’s office, and Richmond police department) will meet to discuss the RCC program, issues that have arisen, and opportunities to expand the number and/or types of cases diverted to RYSE’s RCC program April 2017 The Contra Costa Probation Department, District Attorney’s Office, and Richmond Police Department will expand the number of youth cases diverted to RYSE’s RCC program (collectively sending a minimum of 75 cases by September 2018) October 2017 All community and systems partners will meet to discuss the RCC program, issues that have arisen, and opportunities to expand the number and/or types of cases diverted to RYSE’s RCC program October 2017 All community and systems partners will meet to discuss the RCC program, issues that have arisen, and opportunities to expand the number and/or types of cases diverted to RYSE’s RCC program April 2018 The Contra Costa Probation Department, District Attorney’s Office, and Richmond Police Department will expand the number of youth cases diverted to RYSE’s RCC program (collectively sending a minimum of 100 cases by September 2019) October 2018 All community and systems partners will meet to discuss the RCC program, issues that have arisen, and opportunities to expand the number and/or types of cases diverted to RYSE’s RCC program October 2018 All community and systems partners will meet to discuss the RCC program, issues that have arisen, and opportunities to expand the number and/or types of cases diverted to RYSE’s RCC program April 2019 March 1, 2016 Contra Costa County Board of Supervisors Minutes 704 The evaluator (the ISLG) will stop collecting data on new youth cases sent to RYSE’s RCC program and will, instead, continue to track the recidivism rates for the cohort of youth who participated in RCC (from October 2016 through September 2019) and the matched sample of youth whose cases were processed through the regular juvenile justice system during the same time period October 2019 – September 2021 The ISLG will finalize the evaluation of RYSE’s RCC program and will determine if the program achieved the agreed upon reduction in recidivism (at least 20%) for the youth who participated in the program October 2021 March 1, 2016 Contra Costa County Board of Supervisors Minutes 705 March 1, 2016Contra Costa County Board of Supervisors Minutes706 March 1, 2016 Contra Costa County Board of Supervisors Minutes 707 March 1, 2016 Contra Costa County Board of Supervisors Minutes 708 March 1, 2016Contra Costa County Board of Supervisors Minutes709 March 1, 2016 Contra Costa County Board of Supervisors Minutes 710 March 1, 2016 Contra Costa County Board of Supervisors Minutes 711 Proposals due by 5:00 p.m., February 1, 2016 In addition to the grant application, this Request for Proposals (RFP) packet includes important information about funding provisions, grant eligibility, and application submission requirements. THE PAY FOR SUCCESS GRANT PROJECT A SOCIAL INNOVATION FINANCING PROGRAM 2016 - 2019 REQUEST FOR PROPOSALS March 1, 2016 Contra Costa County Board of Supervisors Minutes 712 TABLE OF CONTENTS CONTACT INFORMATION ....................................................................................... 1  PROPOSAL DUE DATE ............................................................................................ 1  BACKGROUND INFORMATION ............................................................................... 1  PROJECT DESCRIPTION ......................................................................................... 2  TECHNICAL ASSISTANCE AVAILABLE ................................................................... 4  PROJECT GOAL AND DESIGN ................................................................................ 4  GRANT REQUIREMENTS ........................................................................................ 8  THE PROPOSAL PROCESS AND EVALUATION RATING FACTORS .................. 13  SUMMARY OF KEY DATES ................................................................................... 14  APPENDICES APPENDIX A: ASSEMBLY BILL 1837 ..................................................................... 15  APPENDIX B: RESOURCES: PAY FOR SUCCESS AND SOCIAL INNOVATION FINANCING PROGRAMS ............................................................... 20  APPENDIX C: REQUEST FOR TECHNICAL ASSISTANCE .................................. 21  APPENDIX D: SOCIAL INNOVATION FINANCING MODEL .................................. 22  APPENDIX E: RESOURCES: EFFECTIVE EVIDENCE-BASED PROGRAMS, PRACTICES, AND STRATEGIES ................................................... 23  APPENDIX F: STATE OF CALIFORNIA: CONTRACT AND GENERAL TERMS AND CONDITIONS .......................................................................... 24  APPENDIX G: EXAMPLES OF ELIGIBLE AND INELIGIBLE PROJECT COSTS ... 33  APPENDIX H: SAMPLE RESOLUTION OF THE GOVERNING BOARD ................ 35  APPENDIX I: BSCC MONITORING/SITE VISIT REPORT TEMPLATE ................ 36  APPENDIX J: ASSESSMENT OF EFFECTIVE CORRECTIONAL PRACTICES ... 40  APPENDIX K: TECHNICAL COMPLIANCE REVIEW ............................................. 42  PROJECT APPLICATION APPLICATION INSTRUCTIONS ............................................................................. 43  SECTION I: APPLICANT INFORMATION .............................................................. 44  PROJECT ABSTRACT ............................................................................................ 44  NARRATIVE SECTIONS II-VII(a) .............................. Error! Bookmark not defined.  SECTION VII (b): PROPOSED BUDGET ............................................................... 50  SECTION VIII: ADMINISTRATIVE WORK PLAN AND TIMELINE ......................... 54 March 1, 2016 Contra Costa County Board of Supervisors Minutes 713 1 CONTACT INFORMATION This Request for Proposals (RFP) provides the information necessary to prepare a proposal for grant funds via the Board of State and Community Corrections (BSCC) for the Pay for Success (PFS) Grant Project. Although BSCC staff cannot assist the grant applicant with the actual preparation of the proposal, any questions concerning the proposal process, programmatic issues, or clarification on the information contained within the RFP may be submitted by phone, or email to: Colleen Stoner, Field Representative Board of State and Community Corrections Corrections Planning and Programs Division Phone Number: (916) 324-9385 Email: Colleen.Stoner@bscc.ca.gov PROPOSAL DUE DATE One original signed and 15 copies of the proposal must be received (not postmarked) by the BSCC’s Corrections Planning and Programs Division by 5:00 p.m., Monday, February1, 2016. Proposals sent via email will not be accepted. Proposals may be submitted via the U.S. mail, private carrier, or hand-delivered to: Board of State and Community Corrections Corrections Planning and Programs Division 2590 Ventura Oaks Way, Suite 200 Sacramento, CA 95833 Attn: Colleen Stoner, Field Representative **Please note new address. Proposals received after 5:00 p.m. on the due date will be deemed ineligible for funding. BACKGROUND INFORMATION Assembly Bill (AB) 1837 (Atkins),Title15.8.97008-97015 of the Government Code enacted the Social Innovation Financing Program (SIFP) to be administered by the BSCC and funded through the Recidivism Reduction Fund (Appendix A). SIFPs, also referred to as “pay for success” (PFS) projects are innovative funding models that help government better serve unserved, underserved and vulnerable populations. Under a PFS model, governments, service providers, and funders agree on targeted outcomes for underserved populations. Private investors and philanthropy provide flexible multi-year operating costs to fund effective social service providers. If and when targeted outcomes are achieved (determined by an independent evaluator), government makes “success payments” to investors, who may recycle their returns to further impact social change. As the administering agency of the PFS Grant Project, the BSCC is committed to providing a fair and equitable process for determining the most meritorious grant proposals, via a competitive process. On April 9, 2015, the BSCC Board authorized an Executive Steering Committee (ESC) of subject matter experts to oversee the development and release of an RFP as well as the criteria for the proposal reading and rating process (http://www.bscc.ca.gov/s_cppresources; Grant Executive Steering Committee Process pdf). March 1, 2016 Contra Costa County Board of Supervisors Minutes 714 2 On July14, 2015the ESC for the project convened to begin the development of the program design, evaluation process, and criteria to be used to select the proposals. This RFP is a result of those efforts. PROJECT DESCRIPTION Decades of research have demonstrated that public investment in effective programs can improve the lives of Californians while simultaneously strengthening the state’s bottom line. From pre-kindergarten—which has a strong track record of generating significant returns on public investment—to criminal justice—where reducing recidivism avoids costs and improves public safety—there are opportunities for evidence-based investments across state government. PFS performance contracts—also known as “Social Impact Bonds”1provide an innovative strategy to finance these proven programs through public-private partnerships. PFS contracts are rigorous, binding agreements based on a straightforward proposition: taxpayers will pay only for services that actually achieve results and save money in the long-run. The strategy enables the state to fund programs and services that improve economic opportunity, health, and safety that it otherwise might not be able to afford in the short-term. Moreover, PFS directs funding toward programs that have a strong evidence base and track record of effectiveness. California has joined a vanguard of states and local governments that are using PFS contracting as an approach to solve urgent community challenges. Assembly Bill 1837 authorized the BSCC to invoke pay for success financing to address persistent criminal justice challenges across the state. Pursuant to AB 1837, “it is the intent of the Legislature that as part of the package to reduce recidivism in California, the concept of ‘pay for success’ or social innovation financing should be included to take advantage of available philanthropic and private investment.” The broad purpose of the PFS Grant Project is to reduce recidivism using evidence-based approaches that may address such issues as homelessness, substance abuse, and unemployment. Under the most common PFS model, the government contracts with an independent intermediary entity, or directly with a service provider, to provide social services. The government pays this contract-holder entirely—or almost entirely—based upon achievement of mutually-agreed upon performance targets. These performance targets are directly linked to taxpayer savings and are rigorously measured by comparing the outcomes of individuals referred to the service provider to the outcomes of a comparison group that is not offered the services. The service provider obtains multi-year operating funds by raising capital from private, commercial and/or philanthropic sources. If the contract-holder is an intermediary, it uses these operating funds to subcontract with one or more service providers to deliver the interventions necessary to meet the performance targets. If the services achieve the minimum outcome target(s) negotiated, the government repays the investors (often out of the savings it achieves from the preventative program). If the contract-holder fails to achieve the minimum target(s) negotiated, the government does not pay, ensuring that taxpayer funds are not spent on programs that are ineffective. Payments typically rise for performance that exceeds the minimum target, up to an agreed-upon maximum payment level. Independent monitoring and evaluation of outcomes is critical in PFS contracts, as government payment is predicated on the achievement of outcomes. Rigorous evaluation systems, which determine whether pre- established targets have been reached, can deepen California’s understanding of which programs actually work, and findings can be used to improve services throughout the state. This 1The term “Social Impact Bond,” which was coined in the United Kingdom, has led to some confusion. The private- sector financing arrangement is not a typical debt instrument and these transactions do not require the government to issue debt. To avoid these misperceptions, these programs are often called “Pay for Success” performance contracts. March 1, 2016 Contra Costa County Board of Supervisors Minutes 715 3 learning enables the state to spend taxpayer funds more effectively and scale up evidence- based, innovative programs that have been proven to work in California. While there are many different structures that satisfy the principles of a pay for success project, the common characteristics include:  Rigorous measurement of desired goals and outcomes, validated by an outside party;  Performance-based payments made by the government, only if outcomes are met; and  Private-sector and/or philanthropic financing. For more information about pay for success programs, please refer to Appendix B for a list of resources. Eligibility Pursuant to AB 1837, eligible applicants are County Boards of Supervisors (BOS); the PFS ESC shall make recommendations to the BSCC Board on which three counties should be selected to receive grant funding and enter into social innovation financing contracts. Legislation indicates that a County BOS must apply for the PFS Grant Project on behalf of government agencies (implementing agencies) that fall under their authority; the PFS Grant Project agreement must be between the County BOS and the State (via the BSCC). Government agencies could include Sheriff’s Offices, Probation Departments, Mental Health Departments, or other county departments that have the capacity to deliver services for the broad purpose of recidivism reduction. Two or more county departments may partner to submit a single, joint collaborative proposal through their BOS. Additionally, a county may partner with other counties to apply jointly or as a region. If a joint or regional proposal is submitted, one County BOS must be identified as the primary applicant and will be responsible for all aspects of grant administration and management. A County BOS may submit one joint/regional application or one individual application per county. Multiple applications from a county for the PFS Grant Program will not be allowed. Among other criteria, selected projects should meet the following requirements:  Address social needs that are unmet, high priority, and large-scale;  Address target populations that are well-defined and can be measured with scientific rigor;  Result in outcomes that are credible, and easily tracked by cost-effective means;  Identify anticipated outcome metric(s) as well as the means and methodology for measuring, evaluating, and documenting program impacts;  Identify approach to raising funds for the project, potentially from a combination of commercial and philanthropic sources;  Propose interventions that have high likelihood of achieving targeted outcome metrics;  Propose interventions that are highly likely to achieve targeted impact goals;  Be carried out by proven service providers that are prepared to scale with quality;  Include safeguards to protect the well-being of the populations served; and  Be cost-effective programs that can demonstrate financial savings for government. Funding Amount The PFS Grant Project provides approximately $4,750,000 to contract with three counties in amounts of not less than $500,000 and not more than $2,000,000for the purposes of entering into a pay for success or social innovation financing contract with a private investor(s).Any unused state moneys shall revert to the General Fund. March 1, 2016 Contra Costa County Board of Supervisors Minutes 716 4 A minimum of 100 percent match of the PFS Grant Project funding is mandatory. Other county, federal, private, or philanthropic funds may be used to meet the match requirement. Resources required for the match obligation may be cash or in-kind contributions or a combination of both, and must be documented. Up to 10 percent of the grant funds awarded may be used by the counties for administrative expenses. The remaining 90 percent must be set aside by the county to repay investors upon the achievement of specific outcomes based upon defined performance targets. Any unused state moneys shall revert to the General Fund. Additionally, PFS Grant Project funding must be used to supplement, rather than supplant, funding for existing programs/projects. Supplanting is defined as replacing those funds identified and appropriated for the same purpose prior to the grant award. Grant funds may be used to expand an existing effort or to create a new project. Project expansion includes, but is not limited to, adding services to a program that is currently offered to offenders and extending existing services for offenders to a larger target population or new geographic area. Grant Period Successful proposals will be funded for a project period that will commence May 1, 2016 and end on October 31, 2019 although it should be noted that legislative efforts are underway to amend the sunset date of AB 1837 and extend it two additional years. Should this amendment pass the project period will commence May 1, 2016 and end on October 31, 2021. TECHNICAL ASSISTANCE AVAILABLE Technical assistance is available to applicants who would like help in determining the feasibility of implementing a PFS project or support in understanding the components of a PFS program. This pro bono assistance can be accessed from a fellowship program the BSCC has with the Harvard Kennedy School’s Social Impact Bond Technical Assistance Lab. Applicants interested in receiving technical assistance can submit a Request for Technical Assistance form(Appendix C) via email to Joyce.Carroll@bscc.ca.gov. PROJECT GOAL AND DESIGN The goal of the PFS Grant Project is to establish partnerships between local governmental agencies, private investors, nonprofit organizations, and for-profit service providers to facilitate the use of social innovation financing to achieve measurable social benefits that result in recidivism reduction. A variety of approaches have been shown to be successful in reducing recidivism, including addressing homelessness, substance use disorder, and unemployment among specific demographic groups. Applicants are encouraged to collaborate with local stakeholders, including individuals within affected communities. Collaboration should occur when developing the proposals and be ongoing throughout the implementation of the project to ensure continual community engagement. Key Players: 1. County BOS: develops a program designed to reduce recidivism and contracts with private (nongovernmental) investors to establish the program funding 2. Investors: provides upfront operating capital for the project 3. Service providers: delivers services to the target population 4. Independent evaluator: validates the results of the project and develops the methodology for determining successful programmatic outcomes that will trigger repayment to the investor March 1, 2016 Contra Costa County Board of Supervisors Minutes 717 5 5. BSCC: awards grants to three (3) counties for the purpose of repaying investors when predetermined outcomes are achieved 6. Intermediary (optional*): coordinates and manages the project, assists with selection and funding of services providers, and aligns the interests of the multiple parties involved in the contract with the County BOS (i.e. investors, service providers, and evaluator) Please see Appendix D for the BSCC’s Social Innovation Financing Model. *Note: Applicants are not required to procure the services of an intermediary and instead may take on all or some of the roles and the activities of an intermediary themselves. Ramp-up Period for Project Development The BSCC is aware that due to the complexities involved in coordinating the launch of a PFS project, some applicants may not be “shovel-ready” for implementation on the first day of the project period. To assist applicants with the time needed for project development, a ramp-up period of up to six (6) months will be permitted, at which time the project will be expected to have all required contracts finalized and ready to begin program operations. As previously stated legislative efforts are underway to extend the length of the program by two additional years. Should this amendment pass, additional flexibility may be available to support the ramp- up period. Target Population For the purposes of this funding solicitation, eligible target populations are juvenile or adult offenders who are at risk of reoffending. The definition of adult recidivism, approved by the BSCC Board for consistency in statewide local data collection efforts, is: Conviction of a new felony or misdemeanor committed within three years of release from custody or committed within three years of placement on supervision for a previous criminal conviction. (“Committed” refers to the date of offense, not the date of conviction.) This definition does not preclude other measures of offender outcomes. Such measures may include new arrest, return to custody, criminal filing, violation of supervision, and level of offense (felony or misdemeanor). While the definition adopts a three-year standard measurement period, rates may also be measured over other time intervals such as one, two, or five years. The definition of juvenile recidivism, for the purposes of this solicitation, is the language adopted by the Chief Probation Officers of California (May 2012): A subsequent criminal adjudication while on probation supervision. (Of those terminated or closed from a juvenile grant of probation in a given time period, a count of how many youth had new true findings/law convictions during their time under supervision.) Evidence-Based Programs, Practices, and Strategies2 The BSCC is committed to supporting programs, practices, and strategies that are rooted in evidence to produce better outcomes for the criminal and juvenile justice systems, and for the individuals who are involved in those systems. 2 Lowenkamp and Latessa, 2003, Lowenkamp, 2003; Lowenkamp &Latessa, 2005a; Lowenkamp and Latessa, 2005b; Center for Criminal Justice Research and the Corrections Institute at the University of Cincinnati, Correctional Program Checklist Assessment March 1, 2016 Contra Costa County Board of Supervisors Minutes 718 6 Applicants seeking funding through this grant process will be required to demonstrate that the proposed project is directly linked to the implementation of evidence-based practices and strategies that reduce recidivism. The following information is offered to help applicants in understanding the BSCC’s broad view of evidence-based practices: The concept of evidence-based practices was developed outside of the criminal justice arena, and is commonly used in other applied fields such as medicine, nursing, and social work. In criminal justice, this term marks a significant shift by emphasizing measurable outcomes, and ensuring services and resources are actually effective in promoting rehabilitation and reducing recidivism. On a basic level, evidence-based practices include the following elements: 1. Evidence the intervention is likely to work (i.e., produce a desired benefit); 2. Evidence the intervention is being carried out as intended; and 3. Evidence allowing an evaluation of whether the intervention worked. Evidence-based practices involves using research and scientific studies to identify interventions that reliably produce significant reductions in recidivism when correctly applied to offender populations through the use of the following four principles of effective intervention:  Risk Principle – focuses attention on the crucial question of WHO is being served and calls for targeting higher risk offenders.  Need Principle – requires that priority be given to addressing criminogenic risk/need factors with a clear focus on WHAT programs are delivered.  Treatment Principle – conveys the importance of using behavioral treatment approaches to achieve the best possible outcomes and requires attention to the question of HOW programs are delivered.  Fidelity Principle – draws attention to HOW WELL programs are delivered and reiterates the necessity that programs be implemented as designed. Successful implementation of evidence-based practices also includes, but is not limited to:  Organizational development to create and sustain a culture accepting of best practices and evidence-based approaches that includes cultural and linguistic competencies;  A commitment to initial and ongoing professional development and training;  Use of validated risk/needs/responsivity assessment tools;  Data collection and analysis;  Use of case management strategies;  Use of programs known to produce positive criminal justice outcomes;  Quality assurance activities to ensure program fidelity;  Performance management to improve programs, service delivery, and policies;  A “systems change approach” to develop collaborations so tasks, functions and sub- units work effectively together and not at cross-purposes; and  A focus on sustainability. In discussions of evidence-based practices in criminal justice, it is common to distinguish between programs, strategies, and promising practices/approaches. Programs are designed to change the behavior of individuals in the criminal justice system and are measured by individual-level outcomes. For example, programs aiming to reduce substance use and antisocial behavior include Cognitive Behavioral Therapy, Behavioral Programs, and Social Skills Training. March 1, 2016 Contra Costa County Board of Supervisors Minutes 719 7 Strategies may include programs to change individual behavior; however, this term is often used to describe a general intervention approach that supports larger community or organizational level policy objectives. For example, case management is applied to improve the overall effectiveness and efficiency of criminal and juvenile justice agencies, while pretrial assessment is designed to enable informed decisions about which arrested defendants can be released pretrial without putting public safety at risk. Strategies can also refer to the strategic application of effective practices that are correlated with a reduction in recidivism such as the use of assessment tools, quality assurance protocols, and delivery of interventions by qualified and trained staff. Promising practices/approaches, for purposes of this grant work, can be broadly construed to include crime-reduction and recidivism-reduction programs or strategies that have been implemented elsewhere with evidence of success, but with evidence not yet strong enough to conclude the success was due to the program or that it is highly likely to work if carried out in the applicant’s circumstances. The difference between evidence-based and promising practices/approaches is a difference in degree on the number of situations in which a program or strategy has been tested and the rigor of the evaluation methods used. In theory, applicants seeking to implement promising programs, approaches, or strategies should be able to describe the documentation, data and evidence available to support the approach and why it is best suited to the needs and objectives described in the application for funding. Applicants can find information on evidence-based treatment practices in the Substance Abuse and Mental Health Services Administration’s (SAMHSA) Guide to Evidence-Based Practices available at www.samhsa.gov/ebpwebguide as well as in Appendix E of this RFP. Reducing Racial and Ethnic Disparity (R.E.D.) Training Opportunity for Award Recipients The following information is provided to all prospective BSCC grantees. The applicant is not required to address this section within its proposal, but should spend time in consideration of how this information may influence grant activities. Research3 shows that youth and adults of color are significantly overrepresented in the criminal justice system in California. These disparities are the result of numerous interrelated factors, some of which exist within the structures of the current criminal and juvenile justice system, and some of which are influenced by unconscious biases. Whatever the cause, BSCC believes that the overrepresentation of people of color in the criminal and juvenile justice system can be addressed through meaningful dialogue, increased awareness, evaluation feedback, cultural and linguistic competencies; and policy reforms intended to reduce structural inequality. To that end, we are committed as a state to examining service delivery within the criminal and juvenile justice system for perceived inequities and actual disparities that might exist at the state and local level. Additionally, in order to receive federal funding, California is required to demonstrate a good faith effort to address the federal initiative known as Reducing Racial and Ethnic Disparity or R.E.D. (formerly Disproportionate Minority Contact or DMC), which refers to the disproportionate rate at which youth of color come into contact with the juvenile justice system (at all points, from arrest through confinement), relative to their numbers in the general population. In an effort to comply with this requirement, the BSCC has undertaken a number of 3 There are multiple studies confirming the disparities in the criminal and juvenile justice systems. BSCC has done extensive work with The W. Haywood Burns Institute (http://www.burnsinstitute.org/) on this issue as well as working with the National Council on Crime and Delinquency (NCCD) and the Center for Juvenile Justice Reform, Georgetown University (http://cjjr.georgetown.edu/certprogs/racialdisparities/racialdisparities.html) Created Equal: Racial and Ethnic Disparities in the US Criminal Justice System (NCCD: Hartney/Vuong March 2009) March 1, 2016 Contra Costa County Board of Supervisors Minutes 720 8 activities to ensure that California addresses this concern in relation to the juvenile population as well as the adult offender population to include trainings, access to and support of structured decision-making tools, and funding opportunities. PFS Grant Project recipients are included in these opportunities, and, as such, will be invited to attend a one-day Reducing Racial and Ethnic Disparity (R.E.D.) training for project directors and other interested staff to be provided during the project period. The regional R.E.D. course will be provided at no cost to attendees and address issues relevant to participants who have received previous R.E.D. training as well as those attending training for the first time. Award recipients will be contacted with details about the R.E.D. training dates and locations after the start of the grant period. Additional information about R.E.D. can be found at: http://www.bscc.ca.gov/scppgrantfundedprograms.php or applicants may contact the R.E.D. Coordinator, Field Representative Shalinee Hunter, by telephone at (916) 322-8081 or by email atshalinee.hunter@bscc.ca.gov. In anticipation of the training and as your project is being developed, the BSCC has identified some questions you may want to consider.  How do local departments/organizations measure the effectiveness with underserved communities?  How do local departments/organizations deal with issues of linguistic diversity?  What is the nature of current departments’/organizations’ relationship to the community relative to the proposed project?  Does the proposed project reflect the specific needs of the diverse communities served? GRANT REQUIREMENTS Confidentiality Notice: This application, and information contained herein, may be construed to be a public document. The application may be subject to a request via the California Public Records Act and the BSCC, as a state agency, may have to disclose it to the public. The BSCC cannot ensure the confidentiality of any information submitted in or with this application. Grant Agreement Applicants approved for funding by the BSCC Board are required to enter into a Grant Agreement (Standard Form 213) with the BSCC. Grantees must agree to comply with all conditions of the Grant Agreement, all required assurances, general terms and conditions, and all budget items and conditions as contained in their RFP submittal. See Appendix F for a sample state contract, and general terms and conditions. The Grant Agreement is considered fully executed after it has been signed by both the grantee and the BSCC. Work, services, and encumbrances of grant funds cannot begin prior to the start date of the contract as listed in Section 2 of the Std. 213. Work, services, and encumbrances of grant funds occurring after the start date and prior to the execution date of the contract may not be reimbursed. Each agency is responsible for maintaining the Grant Agreement, records, and relevant documentation for at least three (3) years after end of the contract. Eligible Grant Expenditures Ten percent of the grant award may be used for administrative purposes to support the project. Applicants will be expected to provide an itemization of all administrative expenses proposed. March 1, 2016 Contra Costa County Board of Supervisors Minutes 721 9 Grant funds may be used to supplement existing funds dedicated to a project but may not replace (supplant) funds that have been appropriated for the same purpose. Grant funds may be used to expand an existing effort or to create a new project. Project expansion includes, but is not limited to, adding services to a project currently offered to offenders and extending existing services for offenders to a larger target population or new geographic area. If funds are proposed for the use of hiring PFS Grant Project staff, positions must be newly-formed positions within the department or organization, specific to the purposes of this grant (i.e., a net cost- savings cannot be realized by the department, agency, organization, or county due to the introduction of this grant award). For information on examples of eligible and ineligible costs, please refer to Appendix G. Ninety percent of the funds awarded are to be reserved in a separate account for repayment to the investor upon the achievement of predetermined outcomes. This may be a separate account within a Special Revenue Fund, a Trust Account, or a Trust Fund. This account/fund must be established according to existing county or city auditor-controller/fiscal officer policies and procedures. The applicant will be expected to identify the quantifiable results and performance thresholds upon which success of the program will be measured and how the final payments for successful programmatic outcomes will be calculated and structured. Payouts to investors will be reported to the BSCC in semi-annual financial reports. Project income is defined as all income received by the grantee generated as a direct result of a grant supported activity. This can include the interest earned on generated income from an interest bearing account. Project income shall be used as earned by the grantee for the purpose of furthering the objectives of the legislation under which the award was granted. Project income may only be used for allowable project costs related to the repayment of investors upon achieving predetermined successful outcomes. Project income must be reported in semi-annual financial reports and not be expended prior to the approval of the BSCC. Records of receipt and disposition of project income must be maintained in the same manner as required for grant funds. If the income does not have prior approval or if an income surplus exists at the end of the grant period, the income will be returned to the BSCC. Final determination on the disposition of such income will be made by the BSCC. Applicants Responsibilities for Contract Development The applicant will be required to develop a legally binding contract(s) with all relevant parties that will support the proposed project. This will include prospective investors, philanthropic foundations, evaluators, service providers, and/or an intermediary. In addition to identifying how final payments for successful programmatic outcomes are to be calculated and structured, the contracts should also provide contingency plans in the event that the project is discontinued prior to the funding period. Although the BSCC is aware that it may not be possible to have all required contracts fully in place at the time of the proposal submission, nonbinding letters of intent/commitment or documentation indicating a willingness to participate must be included with the proposal from all parties to the proposed contract(s) to establish a level of readiness to proceed. As previously indicated, a ramp-up period of up to six(6) months will be permitted to allow for the finalization of project development after which time the project will be expected to have all required contracts completed and ready to begin program operations. If after receiving a grant a county does not enter into a contract for which the grant was awarded, the county shall return all monies awarded by the BSCC to the state. Board Resolution The County BOS must submit a resolution addressing specific requirements, including but not limited to, the non-supplantation clause. In addition, all awarded projects and any of its March 1, 2016 Contra Costa County Board of Supervisors Minutes 722 10 subgrantees must comply with General Terms and Conditions 610 as provided in Appendix F. Grant recipients must have a resolution on file with the BSCC. Please see Appendix H for sample language. Match Requirements As previously stated, funding for the PFS Grant Project requires a minimum 100 percent (100%) match obligation of grant funds awarded to the recipient. Matching funds may be used for operating costs or outcome payments. Matching funds may be met through cash, in-kind, or a combination of both. In addition, federal and/or local funding stream dollars may be used as well as state monies not derived from the General Fund. If county match dollars are incorporated as operating capital, the county’s match (cash or in- kind) would help cover the operational costs of the program. Conversely, if the county’s match dollars are incorporated as potential success payments, the county’s match dollars would repay investors only if and when the targeted outcome metrics are met. Financial Reports Grantees will be required to submit financial reports of actual expenditures that reflect the line items and funding sources as submitted in their proposal. Grantees must submit financial reports online to the BSCC on a semi-annual basis. In addition, grantees must maintain adequate supporting documentation for all costs, including all match obligations. Source documents include, but are not limited to, copies of all purchase orders, receipts, personnel and payroll records, donated goods and/or services, reconciliations, financial records, and audit reports. BSCC staff will conduct on-site monitoring visits that will include a review of documentation maintained as substantiation for project expenditures and matching contributions. If after receiving a grant, a county does not enter into a contract for which the grant was awarded, the county shall return all monies awarded by the BSCC to the state. Additionally, the grantee will return grant funds in the event the grantee has materially and substantially breached the terms and conditions of the PFS Grant Program contract agreement. Independent Evaluator and Program Evaluation Grantees are required to contract with an independent evaluator for the purpose of identifying performance objectives that demonstrate whether or not a reduction in recidivism occurred due to the project’s methodologies/strategies. Performance improvements related to recidivism reduction might include, but are not limited to: reduction in rearrests, an increase in the number of jail days avoided, or budgetary savings if the performance targets are achieved. The independent evaluator is also to develop an objective process to determine whether the performance targets have been achieved. This process shall include defined performance metrics, a monitoring plan, and a calculation of the amount and timing of payments that would be earned during each year of the agreement if performance targets are achieved as determined by the independent evaluator. Applicants will be required to identify the research design that will be used to evaluate the effectiveness of the project with the project goals (i.e., the expected benefits to participants) and the project objectives (i.e., specific measurable accomplishments intended to advance project goals) clearly stated. Applicants are encouraged to utilize a rigorous evaluation design, which includes outcome measures that are credible and easily tracked by a cost effective means, and the method by which the impact of the program on the outcome measures will be determined. March 1, 2016 Contra Costa County Board of Supervisors Minutes 723 11 Reporting Requirements Pursuant to AB 1837, once a year grant award recipients will be required to submit an Annual Report to the BSCC. The BSCC will compile the three county Annual Reports received from grantees and submit a summary report to the Governor and Legislature annually. Annual Reports will include relevant program information and data measures that assess the impact of the PFS Grant Program on the involvement of the program participants in the justice system. This will include outcome measures related to the service levels, treatment modes, and stability measures for juvenile and adult offenders participating in or benefitting from the PFS Grant programs and/or services. At a minimum this assessment will require grantees to collect data on the effectiveness of the strategies supported by the grant in reducing recidivism, such as a reduction in incarceration, placement levels, early releases due to facility overcrowding, local criminal and juvenile justice costs related to offenders, as well as a limited number of “quality of life” outcomes (e.g., physical health, mental health, safety).The Annual Report will also require financial summaries and preliminary reports from the independent evaluator on the achievement of performance targets. Some data measures to be collected will include breaking- out gender, age, and race/ethnicity; applicants must have the ability to delineate PFS Grant Program funded, participant-specific data. Standard data measures to be collected by the BSCC for this grant may include, but are not limited to:  Number of program participants served  Number of potential participants referred  Number of offenders screened/assessed  Number of service hours completed  Average length of stay in the program  Number of days from referral to first program service  Number of program participants who offend or reoffend  Progress in achieving goals/objectives  Report-out on the outcomes of the predetermined performance measures  Accounting of the moneys awarded  Status on the investor funding and repayment  Preliminary report on cost effectiveness  Changes to key personnel  Ability to meet milestones dates on project’s timeline and work plan Grantees that will be using a ramp-up period prior to actual service delivery (see page five), will be required to complete a Readiness-to-Proceed Progress report to assess the project development activities underway at month four of the contract. BSCC staff will offer technical assistance, as requested by the county, to support program implementation by month six. Grantees will also be required to submit Six-Month Progress Reports throughout the project to provide regular updates on the status of the project and a financial reporting of expenditures. The deadline for submitting the required reports is listed below. Since each PFS Grant Project may be unique in its approach and the intended results may vary, not all measures as stated above may apply. Staff will develop a draft data collection tool and progress report format in collaboration with new grantees at the mandatory Grantee Orientation to solicit grantee input into the development of the reports. March 1, 2016 Contra Costa County Board of Supervisors Minutes 724 12 Report and Reporting Period Report Due Dates Readiness-to-Proceed Report (May 1, 2016 through August 31, 2016) September 15, 2016 Six-Month Progress Report (October 1, 2016 through March 31, 2017) May 1, 2017 Annual Report October 1, 2016 through September 30, 2017 November 1, 2017 Six-Month Progress Report October 1, 2017 through March 31, 2018 May 1, 2018 Annual Report October 1, 2017 through September 30, 2018 November 1, 2018 Six-Month Progress Report Period October 1, 2018 through March 31, 2019 May 1, 2019 Final Annual Report Period October 1, 2018 through September 30, 2019 November 1, 2019 Monitoring and Project Assessment BSCC staff will conduct periodic monitoring of each project to assess whether the project is in compliance with grant requirements and making progress toward grant objectives, and to provide technical assistance as needed regarding fiscal, programmatic, evaluation, and administrative requirements. A sample of the BSCC’s grant project monitoring report is provided as Appendix I; however, items within the report may be subject to change for the PFS Grant Project grantees. Additionally, PFS Grant Project grantees and their subcontractors may be offered an opportunity to participate in project assessments conducted by certified BSCC staff. These assessments are designed to determine the extent to which projects are using effective correctional practices that are aligned with recidivism reduction. Following the initial assessment, BSCC staff will provide training, technical assistance, and planning sessions as needed to assist grantees in increasing their capacities to deliver effective services known to reduce recidivism. See Appendix J for a description of this assessment process. Audit The BSCC reserves the right to require a financial audit any time between the execution of the grant agreement and 60 days after the end of the grant period. At any time the BSCC may disallow all or part of the cost of an activity or action determined not to be in compliance with the terms and conditions of the contract. Grantee Orientation Process BSCC staff will conduct a Grantee Orientation at the BSCC offices in Sacramento, at a date to be determined, following the start of the grant period. The purpose of this mandatory session is to review the contract development process, on-line financial reports, data collection and reporting requirements, as well as other grant management and monitoring activities. PFS grant administrative funds may be used by departments for travel-related expenditures such as airfare, mileage, meals, lodging, and other per diem costs. Applicants should include anticipated costs in the budget section of this application under the “Other” category. March 1, 2016 Contra Costa County Board of Supervisors Minutes 725 13 THE PROPOSAL PROCESS AND EVALUATION RATING FACTORS Technical Review BSCC staff will conduct a technical review of each proposal to determine if it is in compliance with all technical requirements prior to being forwarded to the ESC for funding consideration. The format staff will use for the technical compliance review is provided as Appendix K. It is the BSCC's intent to avoid having otherwise worthy proposals eliminated from consideration due to relatively minor and easily corrected errors/omissions. Applicants will therefore have an opportunity to respond to deficiencies identified during the technical review process, which will take place between Tuesday, February 2, 2016 and Monday, February 8, 2016. If necessary, applicants will be allowed to make non-substantive changes that would bring the proposal into technical compliance. Applicants will be notified on Monday, February 8, 2016 of any changes that are required, and all non-substantive technical changes must be completed and submitted by 5:00 p.m. on Tuesday, February 16, 2016 During this timeframe it is highly recommended that the applicant’s designated “Contact Person” be available to discuss and correct any deficiencies. Proposals that fail to meet all technical requirements by 5:00 p.m. on Tuesday, February 16, 2016may be excluded from further consideration for funding. Merit Review The ESC will review and rate each proposal found to meet all technical requirements. The rating factors to be used and the maximum rating points allocated to each factor are shown in the table below. Each rating factor will be evaluated regarding the extent to which it is adequately addressed in the proposal. Following this rating process, the ESC will forward its funding recommendations for proposals to the BSCC Board, which will take action on the recommendations. It is currently anticipated the Board will act on the recommendations at its scheduled meeting on April 14, 2016. Applicants must not contact members of the ESC or the BSCC Board about their proposals. PROPOSAL EVALUATION RATING FACTORS EVALUATION FACTOR MAXIMUM POINTS Statement of Need 80 Goals and Objectives 80 Project Description 120 Contractual Arrangements 40 Evaluation 40 Budget 80 Administrative Work Plan and Timeline 60 TOTAL POINTS 500 PLEASE NOTE: IN ORDER TO BE CONSIDERED FOR FUNDING, THE FOLLOWING THRESHOLD/MINIMUM SCORE MUST BE MET: 1. 50% OF THE 500 TOTAL POSSIBLE POINTS AND 2. 50% OF THE TOTAL POSSIBLE POINTS FOR THE PROJECT DESCRIPTION March 1, 2016 Contra Costa County Board of Supervisors Minutes 726 14 SUMMARY OF KEY DATES ACTIVITY TENTATIVE TIMELINE Release Request for Proposals (RFP) Solicitation September 18, 2015 Bidders Conference October 20, 2015 Grant Proposal/Application Due to the BSCC (by 5 p.m.) February1, 2016 Technical Compliance Review February 8 - 16, 2016 BSCC Board Meeting for Funding Approval April 14, 2016 Grants Begin/Contracts Commence May 1, 2016 Grantee Orientation TBD May/June 2016 March 1, 2016 Contra Costa County Board of Supervisors Minutes 727 15 APPENDIX A ASSEMBLY BILL 1837 ASSEMBLY BILL1837: SOCIAL INNOVATION FINANCING PROGRAM CHAPTER 802 An act to add and repeal Title 15.8 (commencing with Section 97008) of, and to repeal Section 97013 of, the Government Code, relating to corrections. [Approved by Governor September 29, 2014. Filed with Secretary of State September 29, 2014.] LEGISLATIVE COUNSEL'S DIGEST Assembly Bill (AB) 1837, Atkins. Board of State and Community Corrections. Existing law establishes the Board of State and Community Corrections to collect and maintain available information and data about state and community correctional policies, practices, capacities, and needs, as specified. Existing law also requires the board to develop incentives for units of local government to develop comprehensive regional partnerships whereby adjacent jurisdictions pool grant funds in order to deliver services to a broader target population and maximize the impact of state funds at the local level. This bill would enact, until January 1, 2020, the Social Innovation Financing Program, and would require the board to administer the program. The bill would, among other things, authorize the Board of State and Community Corrections, upon appropriation of funds by the Legislature for deposit in the Recidivism Reduction Fund, to award grants in amounts of not less than $500,000 and not more than $2,000,000 to each of 3 counties, selected as specified, for the purpose of entering into a pay for success or social innovation financing contract, pursuant to which private investors agree to provide financing to service providers to achieve social outcomes agreed upon in advance and the government agency that is a party to the contractual agreement agrees to pay a return on the investment to the investors if successful programmatic outcomes are achieved by the service provider. The bill would limit the total amount of the grants awarded to $5,000,000. The bill would require each county receiving an award to report annually to the Governor and Legislature on the status of its program. The bill would require the board to compile the county reports and submit a summary report to the Governor and the Legislature annually. The bill would also make legislative findings and declarations in this regard. Digest Key Vote: MAJORITY Appropriation: NO Fiscal Committee: YES Local Program: NO Bill Text The people of the State of California do enact as follows: SECTION 1. The Legislature finds and declares all of the following: (a) It is the intent of the Legislature to establish partnerships between local governmental agencies, private investors, nonprofit organizations, and for-profit service providers to facilitate the use of social innovation financing to achieve measurable social benefits. (b) Social innovation financing and the use of performance-based contracting can serve as an effective tool for addressing social and community development challenges where private sector innovations may be useful and multiple approaches may be appropriate. Research shows that the selection and design of these types of social interventions should be done with care in order March 1, 2016 Contra Costa County Board of Supervisors Minutes 728 16 to ensure successful outcomes. Among other criteria, selected projects should meet the following requirements: (1) Address social needs that are unmet, high priority, and large-scale. (2) Address target populations that are well-defined and can be measured with scientific rigor. (3) Result in outcomes that are credible and readily available by cost-effective means. (4) Propose interventions that are highly likely to achieve targeted impact goals. (5) Be carried out by proven service providers that are prepared to scale with quality. (6) Include safeguards to protect the well-being of the populations served. (7) Be cost-effective programs that can demonstrate financial savings for government. SECTION 2. Title 15.8 (commencing with Section 97008) is added to the Government Code, to read: TITLE 15.8. Social Innovation Financing Program 97008. For purposes of this title, the following definitions apply: (a) “Board” means the Board of State and Community Corrections. (b) “Social innovation financing contract,” which may also be known and referred to as a “pay for success contract,” refers to a contractual agreement between government, private investors, and service providers pursuant to which private investors agree to provide financing to service providers to achieve social outcomes agreed upon in advance and the government agency agrees to pay a return on the investment to the investors if successful programmatic outcomes are achieved by the service provider. 97009. (a) It is the intent of the Legislature that as part of the package to reduce recidivism in California, the concept of “pay for success” or social innovation financing should be included to take advantage of available philanthropic and private investment. (b) The Legislature hereby declares that a variety of approaches have been shown to be successful in reducing recidivism, including addressing homelessness, substance use disorder and unemployment among specific demographic groups. 97010. (a) There is hereby established the Social Innovation Financing Program. (b) The board shall administer the Social Innovation Financing Program. (c) (1) The board shall solicit proposals for social innovation financing from county boards of supervisors and shall select three counties to receive grant funding. (2) Before awarding a grant pursuant to paragraph (1), the board shall evaluate the quality of the proposal for which the grant is to be awarded. (3) At a minimum, each application for a grant shall include all of the following: (A) A description of the proposed social program. (B) A description of the organization’s experience in providing the proposed social program. (C) A description of the financial stability of the organization. (D) An identification of each component of the social program to be provided. (E) A description of the manner in which the social program will be provided. (F) A description of the recruitment or selection process, or both, for participants in the social program. March 1, 2016 Contra Costa County Board of Supervisors Minutes 729 17 (G) The proposed quantifiable results and performance thresholds upon which success of the social program will be measured. (H) An itemization of all expenses proposed to be reimbursed under the contract. (I) The amount of matching funds provided by the county. (J) A description of how the final payments for successful programmatic outcomes will be calculated and structured in the contract. (K) A description of all parties to the proposed contract, including prospective investors and philanthropic foundations. 97011. (a) Upon appropriation of funds by the Legislature for deposit in the Recidivism Reduction Fund for the purposes of this title, the board shall award a grant in an amount of not less than five hundred thousand dollars ($500,000) and not more than two million dollars ($2,000,000) to each county selected pursuant to Section 97010 for the purposes of entering into a pay for success or social innovation financing contract. The total amount of the grants awarded pursuant to this section shall not exceed five million dollars ($5,000,000). Any unused state moneys shall revert to the General Fund. (b) Each county contract described in subdivision (a) shall include all of the following: (1) A requirement that the payment be conditioned on the achievement of specific outcomes based upon defined performance targets. (2) An objective process by which an independent evaluator, selected by the county, will determine whether the performance targets have been achieved. This process shall include defined performance metrics and a monitoring plan. (3) A calculation of the amount and timing of payments that would be earned by the service provider during each year of the agreement if performance targets are achieved as determined by the independent evaluator. (4) A determination by the county that the contract will result in significant performance improvements, such as a reduction in rearrests or an increase in the number of jail days avoided, and budgetary savings if the performance targets are achieved. (5) A requirement that an amount equal to a minimum of 100 percent of the Social Innovation Financing Program grant awarded to the county be matched by other county, federal, private, or philanthropic, funds. The board may adopt regulations allowing in-kind contributions in lieu of monetary contributions for this purpose. (c) Up to 10 percent of the grant funds awarded pursuant to this title may be used by the counties for administrative expenses related to the development of the pay for success or social innovation financing contract. The remainder of the grant shall be contributed toward final payments to investors for successful programmatic outcomes achieved, as stipulated in the contract. (d) If, after receiving a grant pursuant to this title, a county does not enter into a contract for which the grant was awarded, the county shall return all moneys awarded by the board pursuant to this title, to the state. 97012. The board is encouraged to form an executive steering committee with members from relevant state agencies and departments with expertise in public health, homelessness and housing, workforce development, economic development, and effective rehabilitative treatment for adult and juvenile offenders in the evaluation of the social innovation financing program, including, but not limited to, the Governor’s Office of Business and Economic Development, the Department of Housing and Community Development, the California Workforce Investment Board, and the Office of Health Equity, to make recommendations to the board regarding the efficacy and viability of proposals. March 1, 2016 Contra Costa County Board of Supervisors Minutes 730 18 March 1, 2016 Contra Costa County Board of Supervisors Minutes 731 19 97013. (a) Each county receiving an award shall report annually to the board on the status of its ongoing social innovation financing program. The report shall also contain an accounting of the moneys awarded. (b) The board shall compile the county reports and submit a summary report to the Governor and Legislature annually. (c) A report made pursuant to this section shall be made in accordance with the requirements of Section 9795. (d) This section shall remain in effect only until January 1, 2020, and as of that date is repealed, unless a later enacted statute, that is enacted before January 1, 2020, deletes or extends that date. 97014. This title does not create a statutory entitlement to services or any contractual obligation on the part of the state. 97015. This title shall remain in effect only until January 1, 2020, and as of that date is repealed, unless a later enacted statute, that is enacted before January 1, 2020, deletes or extends that date. March 1, 2016 Contra Costa County Board of Supervisors Minutes 732 20 APPENDIX B RESOURCES: PAY FOR SUCCESS AND SOCIAL INNOVATION FINANCING PROGRAMS The websites provided below may be useful to applicants in the proposal development process. We do not consider this list exhaustive and it is offered only as a starting point for applicants to use in researching Pay for Success Projects or Social Innovation Financing.  Harvard Kennedy School’s Social Impact Bond Technical Assistance Lab (http://hks- siblab.org)  The Nonprofit Finance Fund Pay for Success Learning Hub (http://payforsuccess.org )  Third Sector Finance (http://www.thirdsectorcap.org)  Social Finance US (http://socialfinanceus.org)  Strategic Innovation at Nonprofit Finance Fund (http://nonprofitfinancefund.org)  National Council on Crime and Delinquency (http://www.nccdglobal.org/blog/nccd-now- pay-for-successs) March 1, 2016 Contra Costa County Board of Supervisors Minutes 733 21 APPENDIX C REQUEST FOR TECHNICAL ASSISTANCE   Please complete the form below if you would like to receive technical assistance from the BSCC’s fellowship program with the Harvard Kennedy School’s Social Impact Bond Technical Assistance Lab. Email Request form to Joyce Carroll at Joyce.Carroll@bscc.ca.gov CONTACT INFORMATION NAME (First, Last) TITLE COUNTY AGENCY NAME STREET ADDRESS CITY STATE ZIP CODE PHONE NUMBER E-MAIL ADDRESS March 1, 2016 Contra Costa County Board of Supervisors Minutes 734 22 APPENDIX D SOCIAL INNOVATION FINANCING MODEL March 1, 2016Contra Costa County Board of Supervisors Minutes735 23 APPENDIX E RESOURCES: EFFECTIVE EVIDENCE-BASED PROGRAMS, PRACTICES, AND STRATEGIES The following website resources are provided as they may be useful to applicants in the proposal development process. The BSCC does not consider this list exhaustive and it is offered only as a starting point for applicants to use in researching evidence-based programs, practices, and strategies. Blueprints for Violence Prevention http://www.colorado.edu/cspv/blueprints/index.html California Institute of Behavioral Health Solutions http://www.cibhs.org/evidence-based-practices-0 Coalition for Evidence-Based Policy http://evidencebasedprograms.org/ CrimeSolutions.gov http://www.crimesolutions.gov/ Justice Research and Statistic Association http://www.jrsa.org/ National Institute of Corrections http://nicic.gov/Library/ National Institute of Justice, New Tool for Law Enforcement Executives http://nij.gov/five-things/ National Reentry Resource Center http://nationalreentryresourcecenter.org/ Office of Juvenile Justice and Delinquency Prevention Model Program Guide http://www.ojjdp.gov/mpg/ Promising Practices Network http://www.promisingpractices.net/ Reducing Recidivism to Increase Public Safety: A Cooperative Effort by Courts and Probation http://www.courts.ca.gov/documents/EVIDENCE-BASED-PRACTICES-Summary-6-27-11.pdf Substance Abuse and Mental Health Services Administration www.samhsa.gov/ebpwebguide Substance Abuse and Mental Health Services Administration (SAMHSA) National Registry of Evidence‐Based Programs and Practices http://www.nrepp.samhsa.gov University of Cincinnati, Effective Programs/Curricula Recommendations http://www.bscc.ca.gov/downloads/Univ_of_Cincinnati_Curricula_Recommendations_Oct_2011. pdf Washington State Institute for Public Policy http://www.wsipp.wa.gov March 1, 2016 Contra Costa County Board of Supervisors Minutes 736 24 APPENDIX F STATE OF CALIFORNIA: CONTRACT AND GENERAL TERMS AND CONDITIONS *DRAFT CONTRACT: CHANGES IN PROGRESS* 1. This Agreement is entered into between the State Agency and the Contractor named below: STATE AGENCY'S NAME BOARD OF STATE AND COMMUNITY CORRECTIONS CONTRACTOR'S NAME 2. The term of this Agreement is: May 1, 2016 through October 30, 2020 3. The maximum amount $ of this Agreement is: 4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement. Exhibit A: Scope of Work 3 pages Exhibit B: Budget Detail 1 pages Exhibit C: GTC 610: General Terms and Conditions* By Reference Exhibit D: Special Terms and Conditions 3 pages Application for Funding/Grant Proposal – Sections I through VIII x pages Items shown with an Asterisk (*) are hereby incorporated by reference and made part of this agreement as if attached hereto. These documents can be viewed at: http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. CONTRACTOR California Department of General Services Use Only CONTRACTOR’S NAME (if other than an individual, state whether a corporation, BY (Authorized Signature)  DATE SIGNED(Do not type) PRINTED NAME AND TITLE OF PERSON SIGNING ADDRESS STATE OF CALIFORNIA AGENCY NAME BOARD OF STATE AND COMMUNITY CORRECTIONS BY (Authorized Signature)  DATE SIGNED(Do not type) PRINTED NAME AND TITLE OF PERSON SIGNING Exempt per: MARY JOLLS, Deputy Director SCM Volume 1 , Chapter 4.06 ADDRESS 2590 Venture Oaks Way, Suite 200 Sacramento CA 95833 March 1, 2016 Contra Costa County Board of Supervisors Minutes 737 Grantee Name Agreement Number EXHIBIT A SCOPE OF WORK 25 GRANT AGREEMENT – PAY FOR SUCCESS GRANT PROGRAM This Grant Agreement is between the State of California Board of State and Community Corrections, hereafter referred to as BSCC and XXX, hereafter referred to as Grantee or Contractor. 1. PROJECT SUMMARY AND ADMINISTRATION A. <Copy and paste project summary here….> B. Grantee agrees to administer the project in accordance with the Application for Funding/Grant Proposal (Sections I – VIII), which is attached and hereto and made part of this agreement. 2. PROJECT OFFICIALS A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or in connection with the interpretation, performance, or payment for work performed under this Grant Agreement. B. The Grantee’s project officials shall be those identified as follows and as specified in Section 1 of The Application for Funding/Grant Proposal (Sections I – VIII), which : Chairperson of the County Board of Supervisors, authorized to sign this grant agreement: Name: Title: Address: Phone: Email: Project Director Name: Title: Address: Phone: Fax: Email: Project Financial Officer Name: Title: Address: Phone: Fax: Email: C. Either party may change its project representatives upon written notice to the other party. D. By signing this Grant Agreement, the Chairperson of the Board of Supervisors listed above warrants that he or she has full legal authority to bind the entity for which he or she signs. March 1, 2016 Contra Costa County Board of Supervisors Minutes 738 Grantee Name Agreement Number EXHIBIT A SCOPE OF WORK 26 3. DATA COLLECTION Grantees will be required to participate in the collection of data on a common set of variables (and using one or more common data collection instruments). These common variables will be identified collaboratively by the BSCC and the grantees during the grantee orientation meeting. It is anticipated that grantees will be required to submit this common set of variables on a semi-annual basis. Data elements may include, but are not limited to, demographic and other background information, program status information, level and intensity of program services information, and short-term and intermediate- term outcome information. Grantees will also be required to conduct a “Project Evaluation and Outcome” as outlined in the Request for Proposal. 4. REPORTING REQUIREMENTS E. Pursuant to AB 1837, once a year grant award recipients will be required to submit an Annual Report to the BSCC. The BSCC will compile the county Annual Reports received from grantees and submit a summary report to the Governor and Legislature annually. F. Grantee must submit a Readiness-to-Proceed Progress report to assess the project development activities underway at month four of the contract. BSCC staff will offer technical assistance, as requested by the county, to support program implementation by month six. G. Grantee must submit Six-Month Progress Reports throughout the project to provide regular updates on the status of the project and a financial reporting of expenditures. H. The deadline for submitting the required reports is as follows: Report and Reporting Period Report Due Dates Readiness-to-Proceed Report (May 1, 2016 through August 31, 2016) September 15, 2016 Six-Month Progress Report (October 1, 2016 through March 31, 2017) May 1, 2017 Annual Report October 1, 2016 through September 30, 2017 November 1, 2017 Six-Month Progress Report October 1, 2017 through March 31, 2018 May 1, 2018 Annual Report October 1, 2017 through September 30, 2018 November 1, 2018 Six-Month Progress Report Period October 1, 2018 through March 31, 2019 May 1, 2019 Final Annual Report Period October 1, 2018 through September 30, 2019 November 1, 2019 March 1, 2016 Contra Costa County Board of Supervisors Minutes 739 Grantee Name Agreement Number EXHIBIT A SCOPE OF WORK 27 5. PROJECT RECORDS I. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports. J. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project. Source documentation includes copies of all awards, applications, approved modifications, financial records and narrative reports. K. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time. Time and effort reports are required for consultants (subcontractors). L. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation. M. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured. N. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later. March 1, 2016 Contra Costa County Board of Supervisors Minutes 740 --- County Probation Agreement Number EXHIBIT B BUDGET DETAIL 28 1. GRANT AMOUNT AND LIMITATION A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award. Grantee waives any and all claims against the BSCC and the State of California on account of project costs that may exceed the sum of the grant award. B. In no event shall changes be authorized that would result in the expenditures of grant funds for administrative purposes (Column E below) exceeding ten percent (10%) of the grant award. C. In no event shall changes be authorized for the Indirect Costs line item that would result in that item exceeding ten percent (10%) of the grant award unless justified by the county’s indirect cost rate. 2. PROJECT COSTS D. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. The BSCC Grant Administration and Audit Guide outlines eligible and ineligible project costs. E. Grant funds must be used to supplement existing funds for program activities and may not replace (supplant) non-State/grant funds that have been appropriated for the same purpose. Potential supplanting will be the subject of grant monitoring. Violations can result in a range of penalties (e.g. recoupment of monies provided under this grant, suspension of future program funding through BSCC grants, and civil/criminal penalties). 3. PROJECT BUDGET A BUDGET LINE ITEM B INVESTOR FUNDS C CASH MATCH D IN-KIND MATCH E GRANT FUNDS ADMINISTRATIVE PURPOSES (10%) F TOTAL 1. Salaries & Benefits $0 $0 $0 $0 $0 2. Services & Supplies $0 $0 $0 $0 $0 3. Professional Services $0 $0 $0 $0 $0 4. CBO Contracts $0 $0 $0 $0 $0 5. Indirect Costs $0 $0 $0 $0 $0 6. Fixed Assets/Equipment $0 $0 $0 $0 $0 7. Data Collection $0 $0 $0 $0 $0 8. Program Evaluation $0 $0 $0 $0 $0 9. Other TOTALS $0 $0 $0 $0 $0 March 1, 2016 Contra Costa County Board of Supervisors Minutes 741 --- County Probation Agreement Number GENERAL TERMS AND CONDITIONS 29 The GTC 610, General Terms and Conditions are hereby incorporated by reference and made part of this agreement as if attached hereto. The GTC 610 can be viewed at: http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx March 1, 2016 Contra Costa County Board of Supervisors Minutes 742 --- County Probation Agreement Number EXHIBIT D SPECIAL TERMS AND CONDITIONS 30 1. GRANTEE’S GENERAL RESPONSIBILITY A. Grantee is responsible for the project activities identified in the Application for Funding/Grant Proposal (Sections I – VIII) submitted to the BSCC. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project. B. If, after receiving an award, the county does not enter into a contract for which the grant was  awarded, the county shall return all moneys awarded by the BSCC to the state. 2. GRANTEE ASSURANCES AND COMMITMENTS A. Compliance with Laws and Regulations This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances. B. Fulfillment of Assurances and Declarations Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in the Application for Funding/Grant Proposal (Sections I – VIII), which, documents, amendments, approved modifications, and communications filed in support of its request for grant funds. C. Permits and Licenses Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work. 3. POTENTIAL SUBCONTRACTORS A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract with consultants for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail. B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor. C. Grantee shall ensure that all subcontractors comply with all requirements of this Grant Agreement. D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained. E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to: March 1, 2016 Contra Costa County Board of Supervisors Minutes 743 --- County Probation Agreement Number EXHIBIT D SPECIAL TERMS AND CONDITIONS 31 1) Books and Records Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement, and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees. 2) Access to Books and Records Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the Department of General Services, the Department of Finance, the Bureau of State Audits, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project. 4. PROJECT ACCESS Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period. 5. ACCOUNTING AND AUDIT REQUIREMENTS A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices. B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and 60 days following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement, or take other remedies legally available. 6. MODIFICATIONS No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in the Application for Funding. Changes shall not be implemented by the project until authorized by the BSCC. 7. SETTLEMENT OF DISPUTES A. In the event of a dispute, Grantee shall file a "Notice of Dispute" with the BSCC Deputy Director, Corrections Planning and Programs Division within 30 days, the Deputy March 1, 2016 Contra Costa County Board of Supervisors Minutes 744 --- County Probation Agreement Number EXHIBIT D SPECIAL TERMS AND CONDITIONS 32 Director shall meet with the Grantee and the designated BSCC Field Representative for purposes of resolving the dispute. The appeal shall be in writing and shall: 1) state the basis for the appeal; 2) state the action being requested of the Deputy Director; and, 3) include any correspondence/documentation related to the cause for dissatisfaction. B. The Deputy Director will review the appeal and render a decision on the appeal within 30 calendar days. The decision of the Deputy Director shall be in writing and shall provide rationale for the decision. C. If dissatisfied with the decision, the Grantee may file for a review by the BSCC Executive Director. Such request shall be in writing and contain all the elements listed above in Item A. D. The decision of the Executive Director shall be final. Notice of the decision shall be mailed to the Grantee. E. The procedural time requirement may be waived with written mutual consent of both Grantee and Deputy Director. Grantee shall continue with the responsibilities under this Agreement during any dispute. 8. UNION ACTIVITIES For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16654 through 16649 to this Grant Agreement and agrees to the following: A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing. B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings. C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request. 9. WAIVER The parties hereto may waive any their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver. March 1, 2016 Contra Costa County Board of Supervisors Minutes 745 33 APPENDIX G EXAMPLES OF ELIGIBLE AND INELIGIBLE PROJECT COSTS Eligible Project Costs The following project-related costs are eligible for reimbursement if paid for with grant funds. These costs may also be claimed as match. Grantees must maintain adequate supporting documentation for all costs, both grant and match, claimed on invoices. 1. Salaries and benefits for project staff; 2. Services and supplies directly associated with the project; 3. Travel necessary for the success of the project;  In-state travel costs incurred by city/county employees will be reimbursed in accordance with city/county travel policy. In-state travel costs incurred by staff of community-based organizations or other subcontractors will be reimbursed in accordance with the State of California’s travel policy.  Out-of-state travel is restricted and only allowed in exceptional situations. Grantees must obtain prior approval from the BSCC for any out-of-state travel by submitting an out-of-state travel justification, detailing travel agenda and scope. The justification must be complete and show the benefits to the project in terms of the relationship to the projects goals, objectives, and activities. 4. Professional or consultant services, including services provided by community-based organizations and auditing agencies, associated with the project. Any services provided must meet all state and local licensing requirements; 5. Fixed assets necessary for the project. Note: The expenditure of grant funds for fixed assets exceeding $2,000 per item requires prior approval from the BSCC. The project manager must submit a written declaration that the equipment to be purchased is: 1) to be used for services directly associated with the project, 2) essential to the success of the project, and 3) less expensive than leasing or renting the equipment for the grant period (based on a thorough investigation of lease and rental options); 6. Lease payments for office space and/or equipment needed for the project; 7. Miscellaneous costs for stipends, transportation, books and supplies, special equipment, job related/training materials, and apprenticeship costs for program participants; 8. Purchase or lease of a vehicle necessary for the project. Note: The expenditure of grant funds to purchase or lease a vehicle requires prior approval from the BSCC. The project manager must submit a request describing the need for the vehicle, the anticipated impact on the project if the request is not approved, and the agency that will operate the vehicle, provide insurance, and assume liability; and 9. Indirect costs necessary to the operation of the organization and performance of the project. The cost of operating and maintaining facilities, depreciation, and administrative salaries are examples of indirect costs. The percentage of federal funds that can be expended on indirect costs varies by program and is stipulated in the grant agreement. Ineligible Project Costs Ineligible project costs include but are not limited to: 1. Site acquisition and/or construction costs; 2. Fixed assets over $2,000 per item, unless the BSCC approves a written declaration from the Project Manager as described under Eligible Project Costs; March 1, 2016 Contra Costa County Board of Supervisors Minutes 746 34 3. Supplanting existing programs, projects, resources, or personnel; 4. Personal injury compensation or damages arising out of or connected with the project, whether determined by adjudication, arbitration, negotiation, or otherwise; 5. Fines and penalties due to violation of or failure to comply with federal, state, or local laws and ordinances; 6. Costs outside the scope of the approved project or activities not directly related to the approved project; 7. Interest on bonds or any other form of indebtedness required to finance project costs; 8. All costs incurred in violation of the terms, provisions, conditions, or commitments of the grant agreement; 9. All costs arising out of or attributable to grantee's malfeasance, misfeasance, mismanagement or negligence; 10. All costs arising out of or connected with subcontract claims against the grantee, or those persons for whom the grantee may be vicariously liable, including, but not limited to, any and all costs related to defense or settlement of such claims; 11. Guns, ammunition, and body armor; 12. Use of grant funds to “buy-out” unused sick leave, vacation/administrative leave time not accrued during the grant period. Grant funds may only be used to “buy-out” any period of time an employee was assigned to the program and paid with grant fund; 13. Use of grant funds for out-of-state travel, unless approved by BSCC on a case-by-case basis; 14. Bonuses or commissions; 15. Purchase of military-type of equipment; 16. Lobbying activities; 17. Fund raising activities; and 18. Costs incurred outside the grant period. March 1, 2016 Contra Costa County Board of Supervisors Minutes 747 35 APPENDIX H SAMPLE RESOLUTION OF THE GOVERNING BOARD Each grantee must submit a resolution from their Governing Board that includes, at a minimum, the assurances outlined in the sample below. Applicants are encouraged to submit the Resolution with their proposal. Awardees must have a resolution on file before a fully executed grant agreement can be completed. WHEREAS the (insert name of applicant, county department) desires to participate in the Pay for Success Grant Program, funded through the State Recidivism Reduction Fund and administered by the Board of State and Community Corrections (hereafter referred to as BSCC). NOW, THEREFORE, BE IT RESOLVED that the (insert title of designated official) is authorized on behalf of this Governing Board to submit the grant proposal for this funding and sign the Grant Agreement with the BSCC, including any amendments thereof. BE IT FURTHER RESOLVED that state grant funds received hereunder shall not be used to supplant expenditures controlled by this body. BE IT FURTHER RESOLVED that (insert county department) agrees to provide all matching funds required for said project and abide by the statutes and regulations governing the State Grants Program (including General Terms and Condition 610) as well as the terms and conditions of the Grant Agreement as set forth by the BSCC. Passed, approved, and adopted by the Governing Board of (name of board)) in a meeting thereof held on (insert date) by the following: Ayes: Notes: Absent: Signature: Date: Typed Name and Title: ATTEST: Signature: Date: Typed Name and Title: March 1, 2016 Contra Costa County Board of Supervisors Minutes 748 36 APPENDIX I BSCC MONITORING / SITE VISIT REPORT TEMPLATE ADMINISTRATIVE REVIEW Section 1- General 1. Does the project have a copy of the fully executed Standard Agreement in the official file? 2 Does the project have a copy of the Grant Administration and Audit Guide in the official file? 3. Does the agency have an organizational chart for each department involved with the program? 4. Does the project maintain duty statements for staff paid with grant funds? *Duty statements must be specific to the activities performed in relationship to the grant. 5. Does the project maintain time sheets on all staff charged to the grant? 6. Does the project maintain functional timesheets or conduct time studies for split-funded positions? *Estimates and/or percentages are not acceptable. 7. Can salaries and benefits be easily tied back to reimbursement invoices? 8. Does the project verify that salaries and benefits are not also claimed or reimbursed under another separate agreement or funding stream? 9. Are all authorized positions filled and performing grant-related duties? 10. Are there any anticipated changes to staff or the project? If yes, explain: 11. Does this grant provide for contracted services? 12. Are copies of the subcontract awards contained within the official project file? 13. Do subcontracts contain the required language (i.e., access to program and fiscal records, access to facility, access to program participants, Non-Discrimination clause, Civil Rights compliance)? If no, what is missing/incomplete? 14. What type of documentation detail does the agency keep for contractor service delivery billing (e.g., client sign-in logs, time/duration of services)? 15. Are copies of project budget modifications contained in the official file? 16. Were there any substantial modifications made that were not approved by the BSCC? 17. Did the project provide a Fidelity Bond, if applicable? 18. Does the grantee have a sustainability plan to continue service delivery after grant funds expire? If yes, what sources for continuation funds are already secured, leveraged or possible? Section 2 – Civil Rights Compliance (as applicable to state funded programs 19. Does the grantee have an Equal Employment Opportunity Plan (EEOP) on file for review? If yes, on what date did the grantee prepare the EEOP? 20. Has the grantee submitted an EEOP Short Form to the Office for Civil Rights (OCR), U.S. Department of Justice (DOJ), if applicable? 21. How does the grantee notify program participants and beneficiaries that it does not discriminate on the basis of race, color, national origin, religion, sex, disability, and age in the delivery of services (e.g., posters, inclusion in program brochures, program materials, etc.)? March 1, 2016 Contra Costa County Board of Supervisors Minutes 749 37 22. How does the grantee notify employees that it does not discriminate on the basis of race, color, national origin, religion, sex, disability, and age in the delivery of services (e.g., posters, dissemination of relevant orders or policies, recruitment materials, etc.)? 23. Are there written policies or procedures in place for notifying program beneficiaries how to file complaints alleging discrimination by the grantee with the BSCC or the OCR? 24. If the grantee has 50 or more employees and receives DOJ funding of $25,000 or more, has the grantee: a. Adopted grievance procedures that incorporate due process standards and provide for prompt and equitable resolution of complaints alleging a violation of DOJ regulations prohibits discrimination on the basis of a disability in employment practices and the delivery of services? b. Designated a person to coordinate compliance with prohibitions against disability discrimination? c. Notified participants, beneficiaries, employees, applicants, and others that the grantee does not discriminate on the basis of disability? 25. If the grantee operates an education program or activity, have they taken the following actions? a. Adopted grievance procedures that provide for the prompt and equitable resolution of complaints alleging a violation of the DOJ regulations which prohibits discrimination on the basis of sex? b. Designated a person to coordinate compliance with the prohibitions against sex discrimination? c. Notified applicants for admission and employment, employees, students, parents, and others that the grantee does not discriminate on the basis of sex in its educational programs or activities? 26. Has the grantee complied with the requirement to submit to the OCR any findings of discrimination against the grantee issued by a federal or state court, or federal or state administering agency, on the grounds of race, color, religion, national origin, or sex? 27. What steps have been taken to provide meaningful access to its programs and activities to person who have limited English proficiency (LEP)? Include whether the grantee has developed a written policy on providing language access services to LEP persons. 28. Are training conducted for its employees on the requirements under federal civil rights laws? 29. If the grantee conducts religious activities as part of its program or services, do they: a. Provide services to everyone regardless of religion or religious belief? b. Ensure it does not use federal funds to conduct inherently religious activities (such as prayer, religious instruction, or attempt to convert participants to another religion) and that such activities are kept separate in time or place from federally-funded activities? c. Ensure participation in religious activities is voluntary for beneficiaries of federally- funded programs? FISCAL REVIEW 1. Does the agency maintain an official budget file for the project? 2. Are there written fiscal policies and procedures? 3. Do the procedures provide for internal control processes for: a. Agreement receipts and deposits? b. Agreement disbursements? c. Invoicing including how amounts are computed for BSCC invoices? March 1, 2016 Contra Costa County Board of Supervisors Minutes 750 38 4. Are financial invoices current? 5. Are copies of the invoices for reimbursement within the official file? 6. Do fiscal accounting records reviewed contain adequate supporting documentation for all claims on invoices? 7. Does the source documentation reviewed appear to support amounts invoiced? 8. Does the program/agency maintain supporting documentation or calculation overview for the administrative overhead line item? 9. Do expenditures appear to meet contract eligibility, as defined in the BSCC Contract Administration and Audit Guide? 10. Are BSCC contract funds deposited into separate fund accounts or coded to distinguish grant funds from other fund sources? 11. Does the agency maintain a tracking system for the receipts and disbursements related to the grant program? a. Are the tracking reports reviewed by management and/or program staff? b. How are discrepancies, if any, investigated and resolved? 12. Can the project/agency provide general ledgers documenting the entries for receipts and disbursements? 13. Did the project purchase or lease equipment/fixed assets with contract funds during the monitoring period? a. If the equipment/fixed assets purchased were more than $2,000 per item, is there an approval of purchase by the BSCC? b. Was the equipment in the budget or in a Budget Modification? c. Is there an inventory list of equipment/fixed assets purchased with grant funds? d. Does the project maintain proof of receipt of goods? 14. Does the project verify that expenditures submitted for grant reimbursement are not also claimed/reimbursed under another separate agreement or funding stream? 15. Does the project comply with the match requirement? a. If the project is currently under-matched, is there a plan to meet the contractually obligated match amount? 16. Does the project generate income from grant funds? a. If yes, has the project submitted a Project Income Reporting form? b. If project income is generated, will any be reverted to the BSCC? 17. Does the project conduct desk audits of subcontract agencies? 18. Does the project require subcontract agencies to submit source documentation with their billing invoice? 19. What type of audit will the project submit? 20. Does the agency have audit reports covering the agency’s internal control structure within the last two years? PROGRAM REVIEW 1. Does the project maintain source documentation (e.g. case records, files, sign-up sheets, etc.) for the clients served? 2. Do the project records reviewed provide sufficient detail to support information reported in Progress Reports? 3. Are Progress Reports current? 4. Has the project experienced operational or service delivery problems? March 1, 2016 Contra Costa County Board of Supervisors Minutes 751 39 PROGRAM DATA AND OUTCOMES 1. What is the plan for collecting and evaluating data to measure performance and outcomes of project activity? 2. Who is the contact person responsible for collecting and evaluating the data? 3. Are there any preliminary findings or evidence of project impact? March 1, 2016 Contra Costa County Board of Supervisors Minutes 752 40 APPENDIX J ASSESSMENT OF EFFECTIVE CORRECTIONAL PRACTICES Recent legislative changes have required the BSCC to assume new roles and responsibilities in providing leadership to local agencies and service providers, identifying information and data regarding evidence-based practices (EBP), and providing technical assistance concerning the implementation of effective correctional practices known to reduce recidivism. To support these efforts, the BSCC sought the assistance of Dr. Edward Latessa from the University of Cincinnati, a nationally recognized EBP expert, to train and certify BSCC staff in the use of an assessment tool called the Evidence-based Correctional Program Checklist (CPC). The CPC is a tool developed by the University of Cincinnati for assessing correctional intervention programs. It is used to ascertain how closely correctional projects meet the known principles of effective intervention correlated to a reduction in recidivism. The CPC is applicable to a wide range of programs (adult, juvenile, community, institutional, etc.). All of the indicators included in the CPC are correlated with reductions in recidivism, and the assessment process helps agencies understand the relationship between program integrity and recidivism reduction. The results of the assessment are obtained relatively quickly; usually the assessment takes a day or two onsite with each project and a follow-up report is generated within a few weeks. The report identifies both the strengths and weaknesses of a program, and provides specific recommendations designed to increase effectiveness. Grantees awarded PFS Grant Program funding may receive a CPC assessment by certified BSCC staff in the first and third years of their project. Once the assessment is completed and scored, evaluators will produce a report that provides feedback on what is working well and areas of needed improvement. The report will also detail specific recommendations that can act as a blueprint for future growth, improving program integrity, and increasing effectiveness. It is not the intention of the BSCC to use the information contained in the CPC report to hold projects accountable to a standard outside of the PFS Grant Program contract agreement, nor will the results of the CPC have any impact on grant funding. The goal of the process is to provide feedback and recommendations for project staff to consider when attempting to align their correctional practices with recidivism reduction. Follow-up training and technical assistance sessions will be provided to PFS Grant Program projects; focus will be on the report recommendations, identifying effective correctional practices, prioritizing need areas and developing action plans with each agency to systematically address such needs. The CPC is divided into two basic areas: content and capacity. These two areas cover a total of five domains. The capacity area is designed to measure the capability of the program to deliver evidence-based interventions and services to offenders. There are three domains within the capacity area including: Leadership and Development; Staff; and Quality Assurance. The content area focuses on how well the program meets the principles of risk, need, responsivity, and treatment, and covers the two domains of Offender Assessment and Treatment. Listed below are some of the indicators within each domain associated with the CPC. PROGRAM LEADERSHIP AND DEVELOPMENT DOMAIN This section examines such issues as: the project director’s education level and experience; involvement in hiring, supervision, and training; provision of direct services; use of research and pilot programming; and funding. March 1, 2016 Contra Costa County Board of Supervisors Minutes 753 41 STAFF CHARACTERISTICS DOMAIN This section examines such issues as: qualifications of staff who work in offender treatment programs; clinical supervision provided to staff running groups/classes or providing interventions; educational level or certification of the supervisor; staff meetings; and new and ongoing staff training. OFFENDER ASSESSMENT DOMAIN This section examines such issues as: inclusion and exclusion criteria for program participants, use of risk, need, and responsivity assessments, and the risk level of the offenders served by the program. TREATMENT CHARACTERISTICS This section examines such issues as: needs or behaviors targeted; treatment modalities used; length of program; use of manuals; hours of structured therapeutic tasks; services to low-risk offenders; intensity of treatment; assignment of offenders to staff and services; use of rewards and punishers; progression criteria; structured skill building; program completion; services to family members; discharge planning, and aftercare. QUALITY ASSURANCE This section examines such issues as: quality assurance mechanisms; measurement of offender progress; recidivism rates; formal outcome evaluations; and ongoing research and evaluation of program. The BSCC believes the CPC assessment process, as well as the follow-up report, recommendations, and technical assistance will be helpful to grantees in advancing local efforts to implement effective correctional practices aimed at reducing recidivism. Additionally, a re- assessment in the third year will provide valuable feedback to grantees on gains made over time and support each project’s long-range plan to develop a justice investment strategy that is consistent with the statewide goal of improved public safety through cost-effective, promising and evidence-based practices for managing criminal justice populations. March 1, 2016 Contra Costa County Board of Supervisors Minutes 754 42 APPENDIX K TECHNICAL COMPLIANCE REVIEW Proposal Submission-  Application was received at the BSCC by 5:00 p.m., Monday February 1, 2016.  Package includes one original signed proposal marked “Original Copy” and 15 copies of the application submittal.  Proposal is on 8 ½” x 11” single-sided white paper.  Copies are assembled separately, each fastened in the upper left corner with a binder clip, each is 3-hole punched, and all are packaged together with a rubber band. Section I: Applicant Information-  Section I was completed with all required information.  Section I was signed by the Chairperson of the County BOS, authorized to sign the agreement.  Project Abstract is within the 1-page limit. Sections II– VII (a): Proposal Narratives-  BSCC format has been followed: Arial 12-point font, 1.5 line spaced, one inch margins.  Proposal narrative sections II –VII (a) do not exceed 20 pages in totality Section VII (b): Proposed Budget-  Requested funding is between $500,000 and $2,000,000.  Budget tables and line item detail are: o Complete and identified in whole dollars; o Are calculated accurately for column and row totals; and o The total grant fund amount equals the amount provided in Section I (B) and the proposed match amount equals the amount provided in Section I (C).  Match is documented at a minimum of 100 percent (100 %) of the grant funds requested.  Budget detail is provided and includes grant funds requested, investor funding requested, and match funding information. Section VIII: Administrative Plan and Timeline-  Section was completed. March 1, 2016 Contra Costa County Board of Supervisors Minutes 755 43 APPLICATION INSTRUCTIONS Proposal Sections I, VII (b), and VIII are to be completed by submitting the required information in the tables and fields provided within the application. Proposal Sections II through VII (a) are to be competed in the narrative format provided and may not exceed 20 pages in total. Sections VII (b) and VIII are to be completed using the tables provided and do not count in the 20-page limit of the narrative sections. It is at the discretion of the applicant to determine how to utilize the total page limit in addressing each section; however, as a guide, the applicant may want to review the point value weight given to each section in the rating factor table on page 13. These sections are set in Arial 12-point font, 1.5 line spaced, one inch margins in a fill-in format; proposal submittals must be single-sided pages on plain white 8½” x 11” paper. Applications that deviate from the BSCC format may be disqualified from the process. In addition to the proposal narrative sections, applicant should submit letter(s) of intent/commitment from investors, evaluators, services providers, and other relevant project partners. The applicant must submit one original signed and 15 copies of the proposal, and the ‘Original Copy’ must be marked as such. Copies of the proposal must be assembled as separate packets and individually fastened in the upper left corner with a binder clip. All proposals are to be three-hole punched and all copy packages bound together by rubber bands. Do not bind proposals. No staples are to be used. Any costs incurred to develop and submit the proposal are entirely the responsibility of the applicant and shall not be charged to the State of California. A proposal packet includes:  Project Abstract  Sections I through VIII, completed  Letter(s) of intent/commitment from project partners  Board of Supervisors’ Resolution, if available prior to application submission March 1, 2016 Contra Costa County Board of Supervisors Minutes 756 44 SECTION I: APPLICANT INFORMATION A. APPLICANT/DEPARTMENT IMPLEMENTING THE GRANT COUNTY BOS : PARTNERING COUNTY(IES) (if applicable): PARTNERING AGENCY(IES) (if applicable): IMPLEMENTING AGENCY/ DEPARTMENT DUN AND BRADSTREET NUMBER TELEPHONE NUMBER STREET ADDRESS CITY STATE ZIP CODE MAILING ADDRESS CITY STATE ZIP CODE B. GRANT AMOUNT REQUESTED C. PROPOSED MATCH AMOUNT $ $ D. APPLICANT PROJECT DIRECTOR NAME AND TITLE TELEPHONE NUMBER STREET ADDRESS FAX NUMBER CITY STATE ZIP CODE E-MAIL ADDRESS E. APPLICANT PROJECT FINANCIAL OFFICER NAME AND TITLE TELEPHONE NUMBER STREET ADDRESS FAX NUMBER CITY STATE ZIP CODE E-MAIL ADDRESS F. APPLICANT DAY-TO-DAY CONTACT PERSON NAME AND TITLE TELEPHONE NUMBER STREET ADDRESS FAX NUMBER CITY STATE ZIP CODE E-MAIL ADDRESS G. APPLICANT’S AGREEMENT By signing this application, the applicant assures that the grantee will abide by the laws, policies, and procedures governing this funding. CHAIRPERSON OF THE COUNTY BOARD OF SUPERVISORS, AUTHORIZED TO SIGN AGREEMENT APPLICANT’S SIGNATURE DATE PROJECT ABSTRACT March 1, 2016 Contra Costa County Board of Supervisors Minutes 757 45 Please provide a brief summary of the proposed project in the space provided below; narrative must not be more than a single page in length. The abstract is not counted toward the 20 page limit. March 1, 2016 Contra Costa County Board of Supervisors Minutes 758 46 Note: Sections II – VII (a) are to be competed in a narrative format (see instructions on page 41).Sections VII (b) and VIII are to be completed in the tables provided. Applicant responses will be evaluated regarding the extent to which a proposal adequately addresses the questions/directions listed under the corresponding section titles. If a question/direction does not apply, the applicant should clearly state as such and provide the reason. Omission or lack of clarity for any section is likely to result in a reduction of allowable points. The total combined page limit for narrative Sections II – VII (a) is 20single-sided pages within the required format; these sections begin on page49. The tables for section VII (b) and VII do not count toward the 20 page limit. Address the following in narrative form: What social need(s) is addressed by this proposal? What is the target population? Provide detailed local data to support the described need(s).How is the social need(s) connected to the general PFS Grant Program goal of recidivism reduction? Below are the rating criteria on which this section of the proposal will be evaluated: Rating Criteria 2.1 The need is identified and measurable. 2.2 The target population is identified, measurable, and correlates to the social need(s). 2.3 The magnitude or urgency of the need justifies the use of state and investor funds. 2.4 Overall, the need matches the legislative intent of AB 1837 [Sec.1 and Title 15.8, 97010 (3)]. SECTION III: GOALS AND OBJECTIVES (80 Points) Address the following in narrative form: What are the goals and objectives of the proposed intervention? For the purposes of this proposal, treat goals as general statements of the improvements in conditions or behavior anticipated by the program. For example, what forms of recidivism are expected to improve as a result of the program? Or, what primary needs of the target population will be addressed? Then describe the specific objectives that you expect to achieve as a means to reaching or making progress towards the general goals. As PFS programs apply performance-based funding principles, your objectives should be described, to the extent possible, in measurable or quantifiable terms. Use local data on costs and potential benefits to demonstrate financial savings to be gained from achievement of objectives. Below are the rating criteria on which this section of the proposal will be evaluated: Rating Criteria 3.1 The goals are clearly directed to the needs described in Section II. 3.2 The objectives are achievable means of reaching the goals. 3.3 The objectives describe measurable and achievable outcomes that can be used as performance standards. 3.4 Overall, reaching the goals and achieving the objectives will substantially address the needs described in Section II. NARRATIVE SECTIONS SECTION II: STATEMENT OF NEED (80 Points) March 1, 2016 Contra Costa County Board of Supervisors Minutes 759 47 SECTION IV: PROJECT DESCRIPTION (120 Points) Address the following in narrative form: Describe how the program will serve the target population. Identify the intervention strategies, services provided, and relationship of services to program objectives. What is the evidence that the proposed program is likely to be successful? Are the methods applicable to the targeted population? Cite the research and/or literature supporting the proposed intervention(s) and how it is evidence-based. How will the target population/participants be identified, recruited, and/or selected? How many participants are anticipated to be served? Describe each partner and stakeholder roles/responsibilities in the program. What experience does the applicant, investor, and service provider have in providing the proposed social program? Describe the level of community support for the project. Below are the rating criteria on which this section of the proposal will be evaluated: Rating Criteria 4.1 The program and its components are clearly described that includes the capacity to dedicate staff with appropriate experience and relevant issue expertise to the PFS Project. 4.2 Convincing evidence is provided that the proposed program is likely to reduce recidivism and succeed with the target population. 4.3 The affected community is included in the project development, implementation, and evaluation. 4.4 The service provider represents the needs and interests of the target population. 4.5 The recruitment method and program structure allows for a sufficient size in order to rigorously evaluate the program effects. 4.6 The applicant, investor, and service provider are well experienced in providing the proposed social program. 4.7 Overall, the program is well designed to meet the project need, goals, and objectives. 4.8 Overall, the partners are prepared to serve the population to the scale and quality needed to meet its obligations, and protect the well-being of the population served. March 1, 2016 Contra Costa County Board of Supervisors Minutes 760 48 SECTION V: CONTRACTUAL ARRANGEMENTS(40 Points) Address the following in narrative form: What type of contracts have been established with investor(s), service provider(s), intermediary (ies), and evaluator(s)? Include nonbinding letters of intent/commitment or documentation indicating a willingness to participate from all parties to the proposed contracts (letters are not included in the 20 page limit). What financial assurances have been established to ensure the program will run as intended and the desired objectives are met? What levels of payout are planned and how are they tied to the desired outcomes? What is the agreed upon payment schedule? (i.e., What outcome targets must be hit to reach a payout?) Describe how the final payment(s) for successful programmatic outcomes will be calculated and structured in the contract. Below are the rating criteria on which this section of the proposal will be evaluated: Rating Criteria 5.1 The evaluator’s role is clear, sufficiently detailed, and feasible within the time frame determined by the grant cycle. 5.2 The service provider’s role is clear, sufficiently detailed, and feasible within the time frame determined by the grant cycle. 5.3 The investor’s role is clear, sufficiently detailed, and feasible within the time frame determined by the grant cycle. 5.4 (a) If an intermediary partner is planned, this agent’s role is clear, sufficiently detailed, and feasible within the time frame determined by the grant cycle; or (b) If no intermediary partner is planned, there is a clear, detailed, and feasible plan for accomplishing inter-partner brokerage functions. 5.5 Confirmation of funding has been raised or committed through a non-binding letter(s). 5.6 Overall, the applicant has defined a fair and feasible method of incentivizing achievement of objectives through performance-based financing mechanisms that also includes a well-defined payment structure and a contingency plan in the event of program discontinuance. SECTION VI: EVALUATION(40 Points) Address the following in narrative form: Identify the Program Services Evaluator. What procedures will be established to safeguard the objectivity of an independent evaluator, selected and contracted by the applicant, to determine whether performance targets have been achieved? What level of commitment has been established with the evaluator? What is the experience of the evaluator? What role(s) will the evaluator perform and at what point does the evaluator begin that role(s)? How will the evaluation determine the extent to which goals and objectives are met? March 1, 2016 Contra Costa County Board of Supervisors Minutes 761 49 Below are the rating criteria on which this section of the proposal will be evaluated: Rating Criteria 6.1 The evaluator’s experience suits the type of program described in Section IV. 6.2 The evaluator has an appropriate role in project planning and is sufficiently consulted throughout the project to ensure it can be evaluated and that data can be stored and retrieved in a secure manner to protect participants. 6.3 The evaluation methodology described is rigorous enough to determine the extent to which outcomes are due specifically to project activities. 6.4 Overall, the evaluation plan permits a fair assessment of the extent to which needs, goals, and objectives have been met SECTION VII (a)AND VII (b): BUDGET(80 Points) Address the following in narrative form (a): Describe the county’s familiarity with, and capability of, raising private capital. Using local data on costs and potential benefits, demonstrate financial savings to be gained from achievement of objectives, as detailed in Section III. Provide justification that the amount of grant funds requested is reasonable and appropriate given the proposed project’s design and scope. Provide details regarding the proposed budget timeframe that addresses project ramp-up, observation, and measurement periods. Budget tables (b): Then, using the tables provided in Section VII (b), complete the information requested as it relates to funding sources and program budget. These budget tables will not count toward the 20-page limit of narrative. Below are the rating criteria on which sections VII (a) and VII (b) of proposal will be evaluated: Rating Criteria 7.1 The information provided on the county’s past record illustrates strong evidence that they have the organizational capacity to raise private capital. 7.2 Costs and savings associated with outcome measurements are clear, have realistic timeframes, and have been identified using local data. 7.3 The program’s budget is detailed and takes into account the time necessary for start- up of the project, service delivery period, time for observation and measurement of outcomes, and includes service, legal, personnel, and overhead costs. 7.4 Overall, the items in the program budget are clearly justified in terms of planned program activities. SECTION VIII: ADMINISTRATIVE WORK PLAN AND TIMELINE (60 Points) In the table provided in Section VIII, develop an administrative work plan with timeline for the major activities to be accomplished or obstacles to be cleared to achieve the three-year funded project (e.g., recruiting, selecting staff and/or contracting with service providers, intermediaries, funding agencies, and evaluators, analyzing data, conducting training sessions, development of project evaluation, meeting reporting requirements, etc.). Clearly detail critical pre- March 1, 2016 Contra Costa County Board of Supervisors Minutes 762 50 implementation or ramp-up activities occurring in the first six months of the project. This table is not counted toward the 20 page limit of the narrative. Below are the rating criteria on which the proposal will be evaluated: Rating Criteria 8.1 The steps and timeline of project development and implementation are clearly described. 8.2 The pre-implementation and implementation timeline ensures that all contracts and services will be in place to support completion of the project by the end of the grant cycle. 8.3 Overall, there is a feasible plan for establishing a working program, capable of evaluation, given the timeline of the project, sunset of funds, and time allotted to secure investors. March 1, 2016 Contra Costa County Board of Supervisors Minutes 763 1 BEGIN NARRATIVE RESPONSES TOSECTIONS II – VII (a) USING THE FIELDS BELOW. PAGES MUST NOT EXCEED A TOTAL OF 20. SECTION IV: PROGRAM DESCRIPTION SECTION V: CONTRACTUAL ARRANGEMENTS SECTION VII: EVALUATION SECTION VII (a): BUDGET NARRATIVE SECTION II: STATEMENT OF NEED SECTION III: GOALS AND OBJECTIVES March 1, 2016 Contra Costa County Board of Supervisors Minutes 764 50 SECTION VII (b): PROPOSED BUDGET BUDGET TABLES: The following does not count toward the total of 20 pages allowed for narrative. Complete the following tables, using whole numbers, for the grant funds being requested for the grant period (May 1, 2016 to October 31, 2019). Applicants must provide a minimum 100 percent (100%) match; of the grant funds requested. Matching funds may be met through cash, in-kind, or a combination of both. All funds shall be used consistent with the requirements of the BSCC Grant Administration and Audit Guide, July 2012(http://www.bscc.ca.gov/resources). BSCC FUNDING Total Amount of Grant Funding Requested From BSCC: $  Amount of BSCC Grant Funds To Be Allocated For Operational Costs (cannot exceed more that 10% of grant funds requested): $  Amount BSCC Grant Funds To Be Allocated For Repayment To Investors:$ CASH MATCH Source(s) : Total Amount of Cash Match: $  Cash Match To Be Allocated For Operational Costs:$  Cash Match To Be Used For Repayment To Investors:$ IN-KIND MATCH Source(s): Total Amount of In-Kind Match:$  In-Kind Cash Match To Be Allocated For Operational Costs:$  In-Kind Cash Match To Be Allocated For Repayment To Investors:$ INVESTOR FUNDING Source(s) and amounts: Total Amount Requested from Investors: $ Use the information above to complete the table on the following page. Please verify the accuracy of the total funds requested and total match amounts because columns and rows do not auto-calculate. March 1, 2016 Contra Costa County Board of Supervisors Minutes 765 51 OPERATIONAL COSTS OF PFS GRANT PROGRAM FOR THE THREE-YEAR PROJECT PERIOD While recognizing agencies may use different line items in the budget process, the line items below represent how the BSCC will require grantees to report expenditures. Match funds may be expended in any line item, and must be identified as to their respective dollar amounts and source of the match. The ‘Other’ category funds should be budgeted for travel purposes for one mandatory grantee briefing meeting (to be held in Sacramento, date TBA) as well as other proposed travel. Applicants projecting to utilize grant funds for Indirect Costs may not use more than 10 percent of the state grant funds for this line item. The proposal must provide sufficient detail in each category below (subsections 1 - 9) regarding how state grant and match funds will be expended to implement and operate the proposed project as identified in the Budget Table (above). The proposal must provide justification that the amount of funding supporting the project is reasonable and appropriate given the proposed project’s design and scope, and describe other funding streams that may be used to support the proposed project. 1. SALARIES AND BENEFITS (e.g., number of staff, classification/title, salary and benefits) Investor Funds: $ Requested Grant Funds: $ Matching Funds: $ Narrative: 2. SERVICES AND SUPPLIES (e.g., office supplies and training costs) PROPOSED BUDGET LINE ITEMS INVESTOR FUNDS CASH MATCH IN-KIND MATCH GRANT FUNDS ADMINISTRATIVE PURPOSES (10%) TOTAL 1. Salaries and Benefits $ $ $ $ $ 2. Services and Supplies $ $ $ $ $ 3. Professional Services $ $ $ $ $ 4. Community-Based Organization (CBO) Contracts $ $ $ $ $ 5. Indirect Costs $ $ $ $ $ 6. Fixed Assets/Equipment $ $ $ $ $ 7.Data Collection $ $ $ $ $ 8. Program Evaluation $ $ $ $ $ 10. Other(include travel costs) $ $ $ $ $ TOTAL $ $ $ $ $ March 1, 2016 Contra Costa County Board of Supervisors Minutes 766 52 Investor Funds: $ Requested Grant Funds: $ Matching Funds: $ Narrative: 3. PROFESSIONAL SERVICES: (e.g., consultative services - include name of consultants or providers) Investor Funds: $ Requested Grant Funds: $ Matching Funds: $ Narrative: 4. COMMUNITY-BASED ORGANIZATION CONTRACTS (e.g., detail of services - provide name of CBO) Investor Funds: $ Requested Grant Funds: $ Matching Funds: $ Narrative: 5. INDIRECT COSTS: Indicate percentage and methodology for calculation. In the “Grant Funds” column of the previous table, this total may not exceed 10% of the total funds requested. In the “Match Funds” column of the previous table, agencies may expend up to their Indirect Cost Rate (over and above 10%) for match funds supported by state or local dollars. Investor Funds: $ Requested Grant Funds: $ Matching Funds: $ Narrative: 6. FIXED ASSETS / EQUIPMENT (e.g., computers, other office equipment necessary to perform project activities) Investor Funds: $ Requested Grant Funds: $ Matching Funds: $ Narrative: 7. DATA COLLECTION (e.g., programming services, data analysis) Investor Funds: $ Requested Grant Funds: $ March 1, 2016 Contra Costa County Board of Supervisors Minutes 767 53 Matching Funds: $ Narrative: 8. PROGRAM EVALUATION (e.g., evaluator, materials) Investor Funds: $ Requested Grant Funds: $ Matching Funds: $ Narrative: 9. OTHER (e.g., travel expenses) Investor Funds: $ Requested Grant Funds: $ Matching Funds: $ Narrative: March 1, 2016 Contra Costa County Board of Supervisors Minutes 768 54 SECTION VIII: ADMINISTRATIVE WORKPLAN AND TIMELINE Provide an administrative plan with timeline for the major activities to be accomplished or obstacles to be cleared in order to achieve the three-year funded project (e.g., recruiting, selecting staff and/or contracting with an expert consultant or provider, analyzing data, conducting training sessions, development of project evaluation, determining sustainability plan/funding, etc.). Detail critical implementation activities occurring in Year 1 of the project. The following table is not included in the 20 page narrative limit. Activity Timeframe March 1, 2016 Contra Costa County Board of Supervisors Minutes 769 55 March 1, 2016 Contra Costa County Board of Supervisors Minutes 770 RECOMMENDATION(S): REFER to the Finance Committee a review of a request from the Rodeo Hercules Fire Protection District for a portion of the County allocation of Proposition 172 sales tax revenue. FISCAL IMPACT: The Rodeo-Hercules Fire Protection District Board of Directors adopted Resolution No. 2015-6 requesting the equivalent of 1% of the County's allocation of Proposition 172 revenue and 0.5% of any growth in future years. For fiscal year 2015/16, this would be equivalent to $744,234, or 1% of the budgeted amount. These general fund revenues are currently allocated to the Sheriff-Coroner and District Attorney budgets. BACKGROUND: The County Administrator is in receipt of a letter from the Rodeo Hercules Fire Protection District (the "District") dated February 10, 2016, transmitting a request approved via Resolution by the District Board to reallocate a portion of the County's Proposition 172 revenue from the County to the District. Specifically, the District is proposing an immediate shift of 1% of County Proportion 172 revenues, then 0.5% of any growth experienced in future years. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director, 5-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Charles Hanley, Fire Chief-Rodeo Hercules Fire Protection District C. 89 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:REFER REVIEW OF REQUEST FROM THE RODEO HERCULES FIRE PROTECTION DISTRICT OF PROPOSITION 172 REVENUE TO THE FINANCE COMMITTEE March 1, 2016 Contra Costa County Board of Supervisors Minutes 771 BACKGROUND: (CONT'D) Using fiscal year 2015/16 budget figures, this would be equivalent to $744,234 of estimated revenue. Following passage of Proposition 172, the Board of Supervisors adopted Resolution No. 93/635 allocating all County Proposition 172 revenues, including growth, to the budgets of the Sheriff-Coroner and District Attorney. In addition, the Board of Supervisors identified the Probation Department as an agency that may be eligible for future revenues. Given the significant financial implications of this request, the County Administrator is recommending that the Finance Committee review the proposal and provide a recommendation on how best to proceed to the Board of Supervisors. CONSEQUENCE OF NEGATIVE ACTION: The District's request will not be evaluated by a standing committee of the Board of Supervisors. ATTACHMENTS Letter from the Rodeo Hercules Fire Chief to the County Administrator, February 10, 2016 Additional Materials: Historical ERAF Shift from Rodeo-Hercules Fire Protection District March 1, 2016 Contra Costa County Board of Supervisors Minutes 772 March 1, 2016 Contra Costa County Board of Supervisors Minutes 773 March 1, 2016 Contra Costa County Board of Supervisors Minutes 774 March 1, 2016 Contra Costa County Board of Supervisors Minutes 775 March 1, 2016 Contra Costa County Board of Supervisors Minutes 776 March 1, 2016 Contra Costa County Board of Supervisors Minutes 777 March 1, 2016 Contra Costa County Board of Supervisors Minutes 778 March 1, 2016 Contra Costa County Board of Supervisors Minutes 779 March 1, 2016 Contra Costa County Board of Supervisors Minutes 780 March 1, 2016 Contra Costa County Board of Supervisors Minutes 781 March 1, 2016 Contra Costa County Board of Supervisors Minutes 782 March 1, 2016 Contra Costa County Board of Supervisors Minutes 783 March 1, 2016 Contra Costa County Board of Supervisors Minutes 784 March 1, 2016 Contra Costa County Board of Supervisors Minutes 785 March 1, 2016 Contra Costa County Board of Supervisors Minutes 786 March 1, 2016 Contra Costa County Board of Supervisors Minutes 787 March 1, 2016 Contra Costa County Board of Supervisors Minutes 788 March 1, 2016 Contra Costa County Board of Supervisors Minutes 789 March 1, 2016 Contra Costa County Board of Supervisors Minutes 790 March 1, 2016 Contra Costa County Board of Supervisors Minutes 791 RECOMMENDATION(S): ADOPT Resolution No. 2016/89 conditionally providing for the issuance of revenue bonds in an amount not to exceed $21,000,000 to finance a Multifamily Residential Rental Housing Development (the "Development") and approving related actions for Hana Gardens located at 10848 and 10860 San Pablo Avenue in the City of El Cerrito. FISCAL IMPACT: None. In the event that the bonds are issued, the County is reimbursed for costs incurred in the issuance process. Annual expenses for monitoring of Regulatory Agreement provisions ensuring certain units in the Development will be rented to low income households are accommodated in the bond issue. The bonds will be solely secured by and payable from revenues (e.g. Development rents, reserves, etc.) pledged under the bond documents. No County funds are pledged to secure the bonds. BACKGROUND: Contra Costa County, through the Conservation and Development Department, operates a multifamily mortgage revenue bond financing program. The purpose of the program is to increase or preserve the supply of affordable rental housing available to low and very low income households. The County program may be undertaken within the unincorporated County and within the cities located in the County that have agreed to let the County operate the program in their jurisdiction. Eden Housing, Inc. (the Sponsor), requested to participate in the County's multifamily mortgage revenue bond financing program. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kara Douglas (925) 674-7880 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 96 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:March 1, 2016 Contra Costa County Subject:Reimbursement Resolution for a Multifamily Residential Rental Housing Development in El Cerrito March 1, 2016 Contra Costa County Board of Supervisors Minutes 792 BACKGROUND: (CONT'D) The Sponsor proposes to form a new limited partnership with a to-be-named tax credit investor as a limited partner to develop the facility. The proposed developments meet the eligibility criteria for bond financing and the County policy for this program. The proposed development consists of a mixed use 63 unit multifamily rental housing facility with ground floor commercial space to be located at 10860 and 10848 San Pablo Avenue (APNs 503-010-003 and 510-010-014) in the City of El Cerrito, California, currently identified as Hana Gardens Apartments. A requirement of federal tax law is that the prospective financing be subject to a conditional statement of intent to issue bonds to reimburse expenses incurred prior to the date the bonds are issued, i.e. a reimbursement resolution must be adopted by the Board of Supervisors. Also, the California Debt Limit Allocation Committee, that allocates tax-exempt bond authority to the bond issue, requires that a reimbursement resolution be adopted before an application may be made for such an allocation. The adoption of a reimbursement resolution will not obligate the County or the owner without future discretionary actions, but will indicate the intent of the County to issue the bonds if all conditions in the reimbursement resolution have been satisfied. The resolution also authorizes the Board Chair and County staff to take whatever further action that may be deemed reasonable and desirable, including participating in the preparation of any resolution, indenture, bond purchase agreement, official statement and/or other documents or agreements necessary or appropriate to effect the Bond financing. CONSEQUENCE OF NEGATIVE ACTION: Without the reimbursement resolution, the Sponsor will not be able to commence with the process of applying to the California Debt Limit Allocation Committee for multifamily housing revenue bond authority through the County. AGENDA ATTACHMENTS Resolution No. 2016/89 MINUTES ATTACHMENTS Signed Resolution No. 2016/89 March 1, 2016 Contra Costa County Board of Supervisors Minutes 793 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/01/2016 by the following vote: AYE: John Gioia Candace Andersen Mary N. Piepho Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2016/89 In the Matter of Setting Forth the County’s Official Intent to Issue Revenue Bonds to Finance a Multifamily Residential Rental Housing Development - Hana Gardens Apartments WHEREAS, the Board of Supervisors of the County of Contra Costa (the “County”) has determined that there is a shortage of safe and sanitary housing within the County, and that it is in the best interest of the residents of the County and in furtherance of the health, safety and welfare of the public for the County to assist in the financing of multifamily rental housing developments; and WHEREAS, pursuant to Division 31 of the Health and Safety Code of the State of California, and particularly Chapter 7 of Part 5 thereof (the “Act”), the County is empowered to issue and sell revenue bonds for the purpose of making mortgage loans or otherwise providing funds to finance the acquisition, construction and rehabilitation of multifamily rental housing, including units for lower income households and very low income households; and WHEREAS, Eden Housing has requested that the County consider the issuance and sale of tax-exempt revenue bonds (the “Bonds”) pursuant to the Act for the purpose of lending the proceeds thereof to El Cerrito Senior, L.P., a California limited partnership (the “Borrower”), to finance the acquisition and construction by the Borrower of a mixed use 63 unit multifamily rental housing facility with ground floor commercial space to be located at 10860 and 10848 San Pablo Avenue (APNs 503-010-003 and 510-010-014) in the City of El Cerrito, California, currently identified as Hana Gardens Apartments (the “Development”), to be owned by the Borrower and to be operated initially by Eden Housing or another entity selected by the Borrower; and WHEREAS, Eden Housing has requested an expression of the Board of Supervisors willingness to authorize the issuance of the Bonds at a future date after the documentation relating to the financing has been prepared and completed, and the County’s requirements for the issuance of such Bonds have been satisfied; and WHEREAS, the Board of Supervisors now wishes to declare its intention to authorize the issuance of the Bonds, provided certain conditions are met, for the purpose of financing costs of the Development, in an aggregate principal amount not to exceed $21,000,000. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of the County of Contra Costa as follows: Section 1. The Board of Supervisors hereby determines that it is necessary and desirable to provide financing for the Development pursuant to the Act by the issuance of the Bonds in an aggregate principal amount not to exceed twenty-one million dollars ($21,000,000). The issuance of the Bonds shall be subject to the following conditions: (i) the County by resolution of the Board of Supervisors shall have first agreed to acceptable terms and conditions for the Bonds (and for the sale and delivery thereof), and for an indenture and all other agreements with respect to the Bonds; (ii) all requisite governmental approvals for the Bonds shall have first been obtained; (iii) the Bonds shall be payable from revenues received with respect to a loan to the Borrower made with the proceeds of the Bonds, and neither the full faith nor the credit of the County shall be pledged to the payment of the principal of or interest on the Bonds; (iv) any occupancy and other requirements of the Internal Revenue Code of 1986, as amended (the “Code “) are satisfied or otherwise provided for with respect to Bonds, the interest on which is intended to 5 March 1, 2016 Contra Costa County Board of Supervisors Minutes 794 1986, as amended (the “Code “) are satisfied or otherwise provided for with respect to Bonds, the interest on which is intended to be excluded from gross income for federal tax purposes; (v) any occupancy and other requirements of the Act with respect to the Development are satisfied or otherwise provided for; and (vi) any occupancy and other requirements of the County applicable to the Development are satisfied or otherwise provided for. Section 2. The Chair of the Board of Supervisors, the Vice-Chair of the Board of Supervisors, County Administrator, the County Director of Conservation and Development, the County’s Community Development Bond Program Manager, County Counsel and the other officers of the County are hereby authorized and directed to take whatever further action consistent with this Resolution may be deemed reasonable and desirable, including participating in the preparation of any resolution, indenture, bond purchase agreement, official statement and/or other documents or agreements necessary or appropriate to effect the Bond financing, and any actions necessary to obtain an allocation of the State of California’s private activity bond volume cap for the Bonds under Section 146 of the Code and Section 8869.85 of the Government Code, including obtaining a deposit from Eden Housing or other representative of the Borrower and submitting an application for such volume cap to the California Debt Limit Allocation Committee, all to the extent required for the issuance of the Bonds. Section 3. It is the purpose and intent of the County that this Resolution constitute a declaration of official intent to issue the Bonds for the Development for purposes of Sections 103 and 141 to 150 of the Code. The County reasonably expects that certain costs of the Development will be reimbursed with proceeds of the Bonds for certain expenditures made prior to the issuance of the Bonds. Section 4. This Resolution shall take effect immediately upon its passage and adoption. Contact: Kara Douglas (925) 674-7880 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: March 1, 2016 Contra Costa County Board of Supervisors Minutes 795 C.96 March 1, 2016 Contra Costa County Board of Supervisors Minutes 796 March 1, 2016 Contra Costa County Board of Supervisors Minutes 797 RECOMMENDATION(S): AUTHORIZE relief of cash shortage in the Treasurer-Tax Collector's Office in the amount of $1,337.00 FISCAL IMPACT: Cash shortage in the amount of $1,337.00 will be funded with 100% General Fund. BACKGROUND: In accordance with provisions of Administrative Bulletin 207.7, the Auditor-Controller has verified and concurs with the report of a cash shortage in the amount of $1,337 in the Treasurer-Tax Collector's Office. The shortage occurred sometime during the normal course of business on April 6, 2015, and was discovered on the morning of April 7, 2015, while balancing the previous day's transactions. The Treasurer-Tax Collector promptly requested the Auditor-Controller perform an internal control review of their policies and procedures for the handling of cash payments. The review was conducted by Internal Audit and the strengthening of internal controls for the safeguarding of cash was recommended. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Laura Strobel (925) 335-1091 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 82 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:Request for Relief of Cash Shortage March 1, 2016 Contra Costa County Board of Supervisors Minutes 798 CONSEQUENCE OF NEGATIVE ACTION: The shortage will not be relieved, cash will not be in balance. ATTACHMENTS Auditor-Controller Letter March 1, 2016 Contra Costa County Board of Supervisors Minutes 799 March 1, 2016Contra Costa County Board of Supervisors Minutes800 March 1, 2016Contra Costa County Board of Supervisors Minutes801 March 1, 2016Contra Costa County Board of Supervisors Minutes802 March 1, 2016Contra Costa County Board of Supervisors Minutes803 March 1, 2016Contra Costa County Board of Supervisors Minutes804 March 1, 2016Contra Costa County Board of Supervisors Minutes805 RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay Kiara Chatman a stipend in the amount of $150 for expenses related to representing Contra Costa County at the Statewide Poetry Out Loud competition in Sacramento. FISCAL IMPACT: The $150 stipend has been included in the Poetry Out Loud grant from the State of California specifically for this purpose. (100% State) BACKGROUND: The State of California provides grant funds to counties each year to conduct an annual Poetry Out Loud Competition. The winner of the competition in each County competes in a statewide competition held in Sacramento. This year, Kiara Chatman, a junior at Deer Valley High School in Antioch, was awarded First Place in the Contra Costa County competition. She will be representing Contra Costa County at the statewide competition. The State of California provides grant funding to counties for the cost of the competition. Included in this grant is $150 to be paid directly to the student to offset the cost of traveling to Sacramento for the statewide competition. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Enid Mendoza, (925) 335-1039 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 88 To:Board of Supervisors From:David Twa, County Administrator Date:March 1, 2016 Contra Costa County Subject:Stipend for the Poetry Out Loud Student Winner March 1, 2016 Contra Costa County Board of Supervisors Minutes 806 BACKGROUND: (CONT'D) Approval of the recommendation will allow the Auditor-Controller to issue the payment to Ms. Chatman as required in the grant. CONSEQUENCE OF NEGATIVE ACTION: The County will not be in compliance with the requirements of the grant. CHILDREN'S IMPACT STATEMENT: This program helps to meet the County's children and family services outcomes, specifically outcome # 1. Children Ready for and Succeeding in School. March 1, 2016 Contra Costa County Board of Supervisors Minutes 807 RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute an agreement with the US Department of the Navy, to allow the Sheriff's Office to use the streets, buildings and structures within the Administration Area of the former Naval Weapons Station Seal Detachment Concord, to conduct public safety training for the period of December 16, 2015 through December 15, 2016. FISCAL IMPACT: Zero fiscal impact. Usage only agreement. BACKGROUND: The Navy Office in San Diego has been managing the scheduling of the Marine Ocean Terminal Concord (MOTCO) Administrative Area for Public Safety training. For numerous years there were occurrences of scheduling conflicts, double bookings, and unscheduled training. The Navy has now provided the opportunity for the Office of the Sheriff to take control of scheduling training not only for this Office, but also any other public safety training our Office approves of. It is essential for the Office of the Sheriff to be able to train on the site in order to continue the Law Enforcement Training Academy program, since portions of the vehicle training can not be conducted on public roadways. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/01/2016 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandra Brown, 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 1, 2016 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Sandra Brown, Timothy Ewell C. 91 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 1, 2016 Contra Costa County Subject:US Department of the Navy March 1, 2016 Contra Costa County Board of Supervisors Minutes 808 CONSEQUENCE OF NEGATIVE ACTION: The Sheriff will not be able to enter into an agreement with the Navy for use of the Former CNWS. CHILDREN'S IMPACT STATEMENT: No impact. March 1, 2016 Contra Costa County Board of Supervisors Minutes 809