HomeMy WebLinkAboutAGENDA - 05232017 - (3) CALENDAR FOR THE BOARD OF DIRECTORS
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
FEDERAL D. GLOVER, CHAIR
KAREN MITCHOFF, VICE CHAIR
JOHN GIOIA
CANDACE ANDERSEN
DIANE BURGIS
DAVID J. TWA,CLERK OF THE BOARD AND COUNTY ADMINISTRATOR,(925)335-1900
JEFF CARMAN,FIRE CHIEF
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA,WILL BE LIMITED TO TWO (2)MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at www.co.contra-costa.ca.us.
SPECIAL MEETING AGENDA
May 23, 2017
1:00 P.M. Convene and call to order.
CONSIDER CONSENT ITEMS (Items listed as C.1 through C.3 on the following agenda) —
Items are subject to removal from Consent Calendar by request of any Director or on request for
discussion by a member of the public. Items removed from the Consent Calendar will be
considered with the Discussion Items.
PRESENTATIONS
PR.1 PRESENTATION recognizing the American Medical Response 2017 Nominees
for the Star of Life Award. (Jeff Carman, Fire Chief)
PR.2 PRESENTATION honoring Richard Hodge, upon his retirement from American
Medical Response, for 43 years of EMS service. (Jeff Carman, Fire Chief)
PR.3 PRESENTATION honoring Jim Maddox for 30 years of EMS service. (Jeff
Carman, Fire Chief)
DISCUSSION ITEMS
D. 1 CONSIDER consent items previously removed.
May 23,2017 Contra Costa County Fire Protection District 1
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
CONSENT ITEMS
C.1 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a Training
Facility Use Agreement with the Contra Costa Community College District to pay
the Fire District an amount not to exceed $35,000 per fiscal year for the use of the
Fire District Training Facility for the term of July 1, 2017 through June 30, 2020.
(100% College District reimbursement revenue)
C.2 ADOPT Position Adjustment Resolution No. 22085 to add one Assistant Fire
Chief-Exempt position (unrepresented) and cancel one Fire Training Chief position
(represented) in the Contra Costa County Fire Protection District. (Cost Neutral)
C.3 APPROVE and AUTHORIZE the Fire Chief, or designee, to apply for and accept
the California Department of Forestry and Fire Protection, Volunteer Fire
Assistance Grant, funded by the U.S. Department of Agriculture, in an amount not
to exceed $20,000, for the purchase of equipment for the reserve firefighter
program. (50% Federal, 50% Cash match)
GENERAL INFORMATION
The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire
Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the
Board of Directors should complete the form provided for that purpose and furnish a copy of any
written statement to the Clerk.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the Clerk of the Board to a majority of the members of the Board of Directors less
than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First
Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under
CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a member of
the Board or a member of the public prior to the time the Commission votes on the motion to
adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the
Chair calls for comments from those persons who are in support thereof or in opposition thereto.
After persons have spoken, the hearing is closed and the matter is subject to discussion and action
by the Board. Comments on matters listed on the agenda or otherwise within the purview of the
Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa
County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA
94553; by fax: 925-335-1913.
The District will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the
Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make
May 23,2017 Contra Costa County Fire Protection District 2
the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be
obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors'
agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at
the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California.
Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board,
(925) 335-1900 or using the County's on line subscription feature at the County's Internet Web
Page, where agendas and supporting information may also be viewed:
www.co.contra-costa.ca.us
ADVISORY COMMISSION
The Contra Costa County Fire Protection District Advisory Commission is scheduled to meet next
on June 12, 2017 at 7:00 p.m. at the District Administration Building, 2010 Geary Road, Pleasant
Hill, Ca 94523.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order):
The Contra Costa County Fire Protection District has a policy of making limited use of acronyms,
abbreviations, and industry-specific language in its Board of Supervisors meetings and written
materials. Following is a list of commonly used language that may appear in oral presentations and
written materials associated with Board meetings:
AB Assembly Bill
ABAG Association of Bay Area Governments
ACA Assembly Constitutional Amendment
ADA Americans with Disabilities Act of 1990
AFSCME American Federation of State County and Municipal Employees
ARRA American Recovery & Reinvestment Act of 2009
BAAQMD Bay Area Air Quality Management District
BART Bay Area Rapid Transit District
BayRICS Bay Area Regional Interoperable Communications System
BGO Better Government Ordinance
BOC Board of Commissioners
CALTRANS California Department of Transportation
CAER Community Awareness Emergency Response
CAL-EMA California Emergency Management Agency
CAO County Administrative Officer or Office
CBC California Building Code
CCCPFD (ConFire) Contra Costa County Fire Protection District
CCHP Contra Costa Health Plan
CCTA Contra Costa Transportation Authority
CCRMC Contra Costa Regional Medical Center
CCWD Contra Costa Water District
CFC California Fire Code
CFDA Catalog of Federal Domestic Assistance
May 23,2017 Contra Costa County Fire Protection District 3
CEQA California Environmental Quality Act
CIO Chief Information Officer
COLA Cost of living adjustment
ConFire (CCCFPD) Contra Costa County Fire Protection District
CPA Certified Public Accountant
CPF—California Professional Firefighters
CPI Consumer Price Index
CSA County Service Area
CSAC California State Association of Counties
CTC California Transportation Commission
dba doing business as
EBMUD East Bay Municipal Utility District
ECCFPD East Contra Costa Fire Protection District
EIR Environmental Impact Report
EIS Environmental Impact Statement
EMCC Emergency Medical Care Committee
EMS Emergency Medical Services
et al. et alii (and others)
FAA Federal Aviation Administration
FEMA Federal Emergency Management Agency
FTE Full Time Equivalent
FY Fiscal Year
GIS Geographic Information System
HCD (State Dept of) Housing & Community Development
HHS (State Dept of) Health and Human Services
HOV High Occupancy Vehicle
HR Human Resources
HUD United States Department of Housing and Urban Development
IAFF International Association of Firefighters
ICC International Code Council
IFC International Fire Code
Inc. Incorporated
IOC Internal Operations Committee
ISO Industrial Safety Ordinance
JPA Joint (exercise of) Powers Authority or Agreement
Lamorinda Lafayette-Moraga-Orinda Area
LAFCo Local Agency Formation Commission
LLC Limited Liability Company
LLP Limited Liability Partnership
Local 1 Public Employees Union Local 1
Local 1230 Contra Costa County Professional Firefighters Local 1230
MAC Municipal Advisory Council
MBE Minority Business Enterprise
MIS Management Information System
MOE Maintenance of Effort
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
NACo National Association of Counties
May 23,2017 Contra Costa County Fire Protection District 4
NEPA National Environmental Policy Act
NFPA National Fire Protection Association
OES-EOC Office of Emergency Services-Emergency Operations Center
OPEB Other Post Employment Benefits
OSHA Occupational Safety and Health Administration
PARS Public Agencies Retirement Services
PEPRA Public Employees Pension Reform Act
RFI Request For Information
RFP Request For Proposal
RFQ Request For Qualifications
SB Senate Bill
SBE Small Business Enterprise
SEIU Service Employees International Union
SUASI Super Urban Area Security Initiative
SWAT Southwest Area Transportation Committee
TRANSPAC Transportation Partnership & Cooperation (Central)
TRANSPLAN Transportation Planning Committee (East County)
TRE or TTE Trustee
TWIC Transportation, Water and Infrastructure Committee
UASI Urban Area Security Initiative
UCOA United Chief Officers Association
vs. versus (against)
WAN Wide Area Network
WBE Women Business Enterprise
WCCTAC West Contra Costa Transportation Advisory Committee
May 23,2017 Contra Costa County Fire Protection District 5
PR.1
IL
Contra
To: Contra Costa County Fire Protection District Board of Directors
Costa
From: Jeff Carman, Chief, Contra Costa County Fire Protection District County
Date: May 23,2017
Subject: Recognition of American Medical Response Nominees for the 2017 Star of Life Award
RECOMMENDATION(S):
RECOGNIZE the American Medical Response employees listed below as the 2017 nominees for the Star of Life
Award:
Anna Cleese, Logistics Supervisor
Jackson Coats, Paramedic FTO
Sarah Dotson,Paramedic
Dubravka Frost,Paramedic
Laron Johnson,EMT
Brandon Juarez,Paramedic
Rodney Rapp,Paramedic
Damon Richardson,Paramedic
Kyle Wellington,EMT
FISCAL IMPACT:
No fiscal impact.
Q APPROVE ❑ OTHER
Q RECOMMENDATION OF CNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 05/23/2017 0 APPROVED AS RECOMMENDED F-] OTHER
Clerks Notes:
VOTE OF SUPERVISORS I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 23,2017
Contact: Jeff Carman, David J.Twa,County Administrator and Clerk of the Board of Supervisors
925-941-3318
By: ,Deputy
cc:
May 23,2017 Contra Costa County Fire Protection District 6
BACKGROUND:
The American Ambulance Association's Stars of Life program celebrates the contributions of ambulance
professionals who have gone above and beyond the call of duty in service to their communities or the EMS
profession. Stars of Life honors the contributions of these heroes while shining light on the critical role EMS plays in
our healthcare infrastructure. The Fire District would like to acknowledge the American Medical Response nominees
for their service and dedication to the residents of Contra Costa County.
May 23,2017 Contra Costa County Fire Protection District 7
C.1
rk` Contra
To: Contra Costa County Fire Protection District Board of Directors
Costa
From: Jeff Carman, Chief, Contra Costa County Fire Protection District
County
Date: May 23,2017
Subject: Training Facility Use Agreement with Contra Costa Community College District
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief, or designee,to execute a Training Facility Use Agreement with the
Contra Costa Community College District to pay the Contra Costa County Fire Protection District in an amount not
to exceed$35,000 per fiscal year for the use of the Fire District Training Facility for the term of July 1,2017,
through June 30,2020.
FISCAL IMPACT:
Cost savings of up to $35,000 per year for the next three fiscal years.
BACKGROUND:
Prior to fiscal year 2015-16,the Contra Costa County Fire Protection District(Fire District)allowed the Contra Costa
Community College District(College District)to use its training facility and equipment free of charge for Firefighter
I Academy courses.
In 2015 the Fire District and the College District agreed the College District should compensate the Fire District for
use of its training facility and equipment. This agreement continues a fee for usage arrangement between the Fire
District and
Q APPROVE ❑ OTHER
Q RECOMMENDATION OF CNTY ADMINISTRATOR F-1 RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 05/23/2017 0 APPROVED AS RECOMMENDED F-] OTHER
Clerks Notes:
VOTE OF SUPERVISORS I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: May 23,2017
Contact: Rich Sonsteng,Battalion Chief David J. Twa,County Administrator and Clerk of the Board of Supervisors
(925)941-3514
By: ,Deputy
cc:
May 23,2017 Contra Costa County Fire Protection District 8
BACKGROUND: (CONT'D)
the College District. Over the course of the fiscal year,the College District will pay the Fire District on an hourly
basis,not to exceed$35,000, for the use of its training facility and equipment for Firefighter I Academy courses.
The agreement is modeled after the fiscal year 2016-17 agreement which was approved at the May 10,2016
meeting of the Fire Board of Directors.
CONSEQUENCE OF NEGATIVE ACTION:
The Fire District will be unable to collect revenue of up to $35,000 per year from the College District for training
facility usage for the term of July 1,2017 through June 30,2020.
CHILDREN'S IMPACT STATEMENT:
No impact.
ATTACHMENTS
Training Facility Use Agreement
May 23,2017 Contra Costa County Fire Protection District 9
TRAINING FACILITY USE AGREEMENT (2017-2020)
This Training Facility Use Agreement is dated July 1, 2017 (this "Agreement"), and is
entered into between the Contra Costa Community College District("College District"), a
community college district existing under the laws of the State of California, and Contra Costa
County Fire Protection District, a fire protection district existing under the laws of the State of
California("CCCFPD").
RECITALS
A. The College District educates and trains students in a wide variety of instructional programs,
and has established a Fire Fighter Academy instructional program,pursuant to California
Education Code section 78015 (the "Pro_gram"). The Program has been approved by the
California Community College Chancellor's Office and the Program courses have been
approved by the College District's curriculum committee.
B. CCCFPD has the facility, equipment,props, and resources necessary to provide a training
location for students enrolled in the College District's Program.
C. The purpose of this Agreement is to permit the Program courses to be conducted at
CCCFPD's training facility located at 2945 Treat Boulevard, Concord, California(the
"TrainingFacility").
NOW, THEREFORE, the parties, for good and valuable consideration, the sufficiency of
which is acknowledged, agree as follows:
Section 1. COLLEGE DISTRICT OBLIGATIONS
(a) College District shall offer the Program courses set forth on Exhibit A, attached hereto
and incorporated herein by this reference (the "Courses"). College District may cancel
the offering of any Course. If College District cancels a Course, it will provide notice to
CCCFPD in writing prior to the start date of the Course.
(b) College District shall ensure that the Courses meet all applicable requirements of the
California Education Code and Title 5 of the California Code of Regulations.
(c) College District will designate in writing to CCCFPD a College District employee (the
"Coordinator")to support and communicate with CCCFPD concerning all Courses taught
at the Training Facility.
(d) College District shall provide the following services to students enrolled in each Course,
in accordance with the College District's standards set forth in the College District's
publications:
i. Recruitment of students;
May 23,2017 Contra Costa County Fire Protection District 10
ii. Placement testing;
iii. Advising;
iv. Counseling;
V. Registration and enrollment of all students on College District-approved
registration forms;
vi. Maintenance of student rosters;
vii. Evaluation of student progress;
viii. Record keeping; and
ix. Withdrawal of students prior to course completion.
(e) For each semester, College District will provide CCCFPD with a Course schedule with
the dates and times that College District will be using the Training Facility, which must
be approved by CCCFPD in writing.
(f) Prior to each semester, College District will request use of the facilities and props set
forth on Exhibit B attached hereto and incorporated herein("Equipment"), and make
payment therefore at the rates set forth on Exhibit B.
(g) College District shall repair any damage to the Training Facility or Equipment caused by
Instructors, the Coordinator, or Students during use of the Training Facility.
Section 2. CCCFPD OBLIGATIONS
(a) CCCFPD shall permit College District Course instructors ("Instructors"), the
Coordinator, and students enrolled in a Course ("Students") to use the Training Facility
for the purpose of conducting and attending Courses from 5:30 p.m. to 10:00 p.m.
Monday through Friday, and 8:00 a.m.to 6:00 p.m. Saturday and Sunday during the term
of this Agreement.
(b) CCCFPD will permit College District Instructors, the Coordinator, and Students to have
access to the CCCFPD Equipment set forth on Exhibit B.
(c) For each Course, CCCFPD shall provide classroom and drill ground space at the Training
Facility.
Section 3. AREAS OF MUTUAL COOPERATION.
(a) CCCFPD and College District shall consult and cooperate regarding any changes in the
College District's use of the Training Facility and Equipment.
(b) CCCFPD and College District will cooperate to ensure that all Equipment and materials
used in providing Course instruction under this Agreement conform to industry
recognized safety mandates and standards.
May 23,2017 Contra Costa County Fire Protection District 11
Section 4. COLLEGE DISTRICT EMPLOYEE STATUS.
College District has the primary right to control and direct the Program and Course activities
being conducted at the Training Center. College District shall only permit the Coordinator,
Course Instructors, and Students access to the Training Center. Non-College District employees
shall not teach, lead or proctor any Course. CCCFPD has the right to control the use of the
Training Facility.
Section 5. PAYMENT.
(a) In consideration of CCCFPD's provision of the Training Facilities and Equipment,
College District shall pay CCCFPD as set forth in this Section 5.
(b) The College District will pay for use of the Training Facilities and Equipment at the rates
set forth on Exhibit B. College District's payments under this Agreement shall not
exceed$35,000 per year.
(c) CCCFPD shall submit an invoice to the College District at the conclusion of each
semester for the Training Facilities and Equipment provided by CCCFPD pursuant to this
Agreement.
(d) College District will pay CCCFPD no later than 30 days after the date of the invoice.
Payments shall be sent to CCCFPD at its address in Section 7 (Notices).
(e) If for any reason this Agreement is terminated prior to the end of the Term, CCCFPD
shall submit a final invoice showing the costs owed by College District to CCCFPD.
College District will pay CCCFPD within 30 days of receipt of the final invoice.
(f) If College District disputes any invoice, then College District shall notify CCCFPD in
writing within thirty (30) days of receipt of the invoice. The CCCFPD Training Battalion
Chief and the College District Coordinator shall cooperate to resolve the dispute.
(g) Under no circumstances may CCCFPD charge Students any fees directly.
Section 6. HOLD HARMLESS AND INDEMNITY.
(a) CCCFPD shall defend, indemnify and hold harmless College District from CCCFPD's
share of liability for damages, injury or death of or to any person or the property of any
person, caused by the negligence or willful misconduct of CCCFPD, its officers, agents
or employees in CCCFPD's performance of this Agreement. CCCFPD's obligations
under this section 6(a) shall not apply to any claim, cost or liability caused in whole or in
part by the negligence or willful misconduct of College District. Under no circumstances
shall CCCFPD have any liability to College District or to any other person or entity, for
consequential or special damages, or for any damages based on loss of use,revenue,
profits or business opportunities arising from or in any way relating to CCCFPD's
May 23,2017 Contra Costa County Fire Protection District 12