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HomeMy WebLinkAboutMINUTES - 09192017 -CALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 FEDERAL D. GLOVER, CHAIR, 5TH DISTRICT KAREN MITCHOFF, VICE CHAIR, 4TH DISTRICT JOHN GIOIA, 1ST DISTRICT CANDACE ANDERSEN, 2ND DISTRICT DIANE BURGIS, 3RD DISTRICT DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. ANNOTATED AGENDA & MINUTES September 19, 2017                  9:00 A.M. Convene and announce adjournment to closed session in Room 101. Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS 1. Agency Negotiators: David Twa and Richard Bolanos. Employee Organizations: Contra Costa County Employees’ Assn., Local No. 1; Am. Fed., State, County, & Mun. Empl., Locals 512 and 2700; Calif. Nurses Assn.; Service Empl. Int’l Union, Local 1021; District Attorney’s Investigators Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters, Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Service Employees International Union Local 2015; Contra Costa County Defenders Assn.; Probation Peace Officers Assn. of Contra Costa County; Contra Costa County Deputy District Attorneys’ Assn.; and Prof. & Tech. Engineers, Local 21, AFL-CIO; Teamsters Local 856. 2. Agency Negotiators: David Twa. Unrepresented Employees: All unrepresented employees. B. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code, § 54956.9(d)(1)) Brian Cuevas, et al. v. Contra Costa County, et al., Contra Costa County Superior Court Case No. C09-017861. C. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2): One potential case D. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 2311 Loveridge Road, Pittsburg Agency Negotiator: Timothy Ewell, Senior Deputy County Administrator, and Karen Laws, Principal Real Property Agent September 19, 2017 Contra Costa County Board of Supervisors Minutes 1 Negotiating Parties: County of Contra Costa and the Los Medanos Community Healthcare District Under negotiation: Rent and terms 9:30 A.M. Call to order and opening ceremonies. Inspirational Thought- "Optimism is the faith that leads to achievement. Nothing can be done without hope and confidence." ~Helen Keller Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Diane Burgis, District III Supervisor; Karen Mitchoff, District IV Supervisor; Federal D. Glover, District V Supervisor Staff Present:David Twa, County Administrator CONSIDER CONSENT ITEMS (Items listed as C.1 through C.55 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   PRESENTATIONS (5 Minutes Each)   PRESENTATION recognizing September 24 through September 30, 2017 as National Employ Older Workers Week. (Kathy Gallagher, Employment and Human Services Director)     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover PRESENTATION proclaiming the Month of September 2017 as National Recovery Month in Contra Costa County. (Supervisor Glover)     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover PRESENTATION affirming the Contra Costa County Board of Supervisors’ support of the Deferred Action for Childhood Arrivals (DACA) Program. (Supervisor Mitchoff)     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover DISCUSSION ITEMS   D. 1 CONSIDER Consent Items previously removed.    Item C.1 was removed to allow for public comment and subsequently adopted as presented.   D. 2 PUBLIC COMMENT (2 Minutes/Speaker)    There were no requests to speak at Public Comment.   D. 3 ACCEPT the report on the Transient Occupancy Tax (TOT) associated with short-term rentals such as Airbnb and CONSIDER directing staff to negotiate with Airbnb on a Voluntary Collection Agreement authorizing Airbnb to remit TOT to the County, as recommended by the Finance Committee. (John Kopchik, Conservation and Development Director)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 4 CONSIDER options for potential regulation of short-term rentals within the unincorporated areas of    September 19, 2017 Contra Costa County Board of Supervisors Minutes 2 D. 4 CONSIDER options for potential regulation of short-term rentals within the unincorporated areas of Contra Costa County. (John Kopchik, Conservation and Development Director)       ACCEPTED the report on options for regulation of short-term rental of dwellings within unincorporated areas of the County. PROVIDED initial, general direction to staff from the DCD on the preparation of an ordinance regulating the short-term rental of private dwellings within the unincorporated areas of the County, with the following concerns and preferences: a) the great diversity in the unincorporated areas, that “one size fits all” may present problems in implementation in issues such as parking, and limiting the number of guests allowed. b) Permitting should reasonably protect neighbors without creating an undue beauracratic burden c) That enforcement not become a major difficulty, creating a scenario in which all fees and taxes created are spent on processing permits and enforcement d) Prohibit short term rental of any Accessory Dwelling Unit under a ministerial permit e) Prohibit rental of any unit that is subject to an Affordable Housing Agreement f) Restrict the number of days a rental unit can be rented within a calendar year (90) g) Notification to neighbors prior to granting permits and provision of the contact information of the property owner for nuisance complaints h) Require the owner to be nearby during all rentals i) Set occupancy parameters by the number of beds available in the unit j) Require payment of transient occupancy tax, business license tax and/or business license or permit fee DIRECTED staff get input from the municipal advisory councils, presenting them with outline of today’s conclusions for consideration; and RETURN to the Board by the end of February with an ordinance representative of the least restrictive way to have a balance between community protection and utilizing the income opportunity of short-term rental for the Board's consideration.   D. 5 HEARING to consider approving the Laurel Place II residential subdivision project, including rezoning a 3.8-acre parcel near Bailey Road and Myrtle Drive in the Concord area from R-20, Single Family Residential to R-15, Single Family Residential, and adopting a Mitigated Negative Declaration under the California Environmental Quality Act, as recommended by the County Planning Commission. (John Oborne, Department of Conservation and Development)       CLOSED the public hearing; FOUND that the Revised Mitigated Negative Declaration (the "Revised MND") prepared for the Laurel Place II Project adequately analyzes the project’s environmental impacts, that there is no substantial evidence that the project will have a significant effect on the environment, and that the Revised MND reflects the County’s independent judgment and analysis; ADOPTED the Revised MND with Mitigation Measures for the Laurel Place II Project and ADOPTED the Mitigation Monitoring Program for the Project; ADOPTED Ordinance No. 2017-15 to rezone the subject property from R-20, Single Family Residential (20,000 square feet minimum lot size) to R-15, Single Family Residential (15,000 square feet minimum lot size); ACKNOWLEDGED the County Planning Commission's approval of the vesting tentative map for the Laurel Place II Project; APPROVED the Laurel Place II Project and ADOPTED the findings contained in County Planning Commission Resolution No. 17-2017 as the basis for the Board's approval; ADOPTED the conditions of approval;. DIRECTED the Department of Conservation and Development, Community Development Division, to file a Notice of Determination with the County Clerk-Recorder    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 6 HEARING to consider adopting Ordinance No. 2017-04 identifying zoning districts and establishing    September 19, 2017 Contra Costa County Board of Supervisors Minutes 3 D. 6 HEARING to consider adopting Ordinance No. 2017-04 identifying zoning districts and establishing regulations for farmworker housing, transitional housing and supportive housing, as recommended by the Conservation and Development Director. (Ruben Hernandez, Department of Conservation and Development)       CLOSED the public hearing; FOUND for the purposes of compliance with the California Environmental Quality Act (CEQA) and the State and County CEQA Guidelines, that the negative declaration prepared for the zoning ordinance text amendment adequately analyzes its potential environmental impacts, that there is no substantial evidence that the ordinance text amendment will have a significant effect on the environment, and that the negative declaration reflects the County’s independent judgment and analysis; ADOPTED the negative declaration for the zoning text amendment; ADOPTED Ordinance No. 2017-14 identifying zoning districts and establishing regulations for farmworker housing, transitional housing and supportive housing; and DIRECTED the Department of Conservation and Development Director, or his designee, to file the Notice of Determination with the County Clerk-Recorder.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 7 CONSIDER adopting Resolution No. 2017/331 to permanently repeal the "Juvenile Cost of Care Fee" assessed in juvenile detention facilities, and INTRODUCE Ordinance No. 2017-05, which repeals the "Cost of Electronic Surveillance of Minors" fee, WAIVE reading, and schedule September 26, 2017 for adoption, as recommended by the Public Protection Committee. (Timothy Ewell, County Administrator's Office)       Speakers: Oscar Flores, CC Racial Justice Coalition; Edith Pastrano; Nancy Ybarra, CCISCO; Melvin Willis, resident of Richmond; Sadie Weller, CC Racial Justice Coalition; Jeff Landau, CC Racial Justice Coalition.     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 8 CONSIDER approving and authorizing the County Administrator, or designee, to execute a contract with Rubicon Programs, Inc. in an amount not to exceed $408,750 for the operation of the West County Reentry Success Center for the County's AB 109 Realignment Program for the period October 1, 2017 through June 30, 2018 and DIRECT the Office of Reentry and Justice to prepare a policy addressing when contracts for AB 109 services should be submitted to the Community Corrections Partnership for review, and present the policy to the Community Corrections Partnership for its review and recommendation before presenting the policy to the Board of Supervisors for its consideration. (Lara DeLaney, County Administrator's Office) (CONTINUED FROM September 12, 2017)       Speakers: Jane Fischberg, Rubicon; Mariane Moore, Ensuring Opportunity Campaign; Nicholas Alexander, Rubicon.     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 9 CONSIDER adopting Resolution No. 2017/329 approving the Side Letter between the County and Teamsters Local 856, to modify Section 2.9 of the Memorandum of Understanding pursuant to AB 119. (David Twa, County Administrator)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.10 CONSIDER accepting a report on funding an immigrants rights program in Contra Costa, and    September 19, 2017 Contra Costa County Board of Supervisors Minutes 4 D.10 CONSIDER accepting a report on funding an immigrants rights program in Contra Costa, and DIRECT staff on next steps. (Karen Mitchoff, Finance Committee Chair)       Speakers: Oscar Flores, CC Racial Justice Coalition; Debra Bernstein, Monument Impact; Blanca Collin, Monument Impact; Raquel Ortega, CC Immigrant Rights Alliance (CCIRA); David Brazil, FARE; Nicole Zapata, East Bay Alliance for a Sustainable Economy (EBASE); Christopher Martinez, resident of Richmond; Reverend Deborah Lee, MICA;, resident of Walnut Creek; Melvin Willis, Richmond City Council; Edith Pastrano, ACCE; Nancy Ybarra, resident of Richmond; Rose Strogatz, Orinda Progressive Action Alliance; Mariana Moore, Ensuring Opportunity Campaign. Written commentary provided by (attached): Claudia Velasco, Catholic Diocese of Oakland; Reverend Will McGarvey; Mariana Moore, Ensuring Opportunity Campaign ACCEPTED a report on funding an immigrants rights program in Contra Cost; AUTHORIZED the Office of the Public Defender to establish Stand Together CoCo as a pilot project, funded from the AB109 Reserve Fund; and DIRECTED staff to return this matter to the full Board in April 2018.   D.11 CONSIDER adopting Resolution No. 2017/286 adopting the FY 2017-18 Adopted Budget as finally determined, as recommended by the County Administrator. (David Twa, County Administrator)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.12 Road Construction-Road Fund (110800): APPROVE Fiscal Year 2017/18 Appropriation and Revenue Adjustment No. 5004 and AUTHORIZE new revenue in Road Fund, Fund 110800, for Road Maintenance and Rehabilitation Account program under SB1 and the repayment of loans to the state during the economic recession that started in 2008, in the amount of $5,900,000, as recommend by the Interim Public Works Director, Countywide. (100% SB1 Road Maintenance and Rehabilitation Funds)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 13 CONSIDER reports of Board members.    There were no items reported today.   Closed Session   ADJOURN in memory of Marcella Colarich Soroptimists of Diablo Valley member, Realtor and 2011 Emeritus of the Year Award recipient and Stephen S. Rauch Psychologist and retired San Francisco State University professor   CONSENT ITEMS   Road and Transportation   C. 1 ACCEPT the "Accessible Transit in Contra Costa County" white paper, as recommended by the Transportation, Water, and Infrastructure Committee. (No fiscal impact)       Speakers: Debbie Toth, Choice in Aging (letter attached).   September 19, 2017 Contra Costa County Board of Supervisors Minutes 5   AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 2 ADOPT Resolution No. 2017/326 accepting as complete the contracted work performed by Donald R. Lemings (dba D.R. Lemings Construction Company) for the abatement and demolition of Assessor’s Parcel No. 357-081-015, also identified as 343 Rodeo Avenue in Rodeo, as recommended by the Interim Public Works Director. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 3 CONTINUE the emergency action originally taken by the Board of Supervisors on March 7, 2017, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Morgan Territory Road Slide Repair Project, as recommended by the Interim Public Works Director, Clayton area. (100% Local Road Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 4 CONTINUE the emergency action originally taken by the Board of Supervisors on February 14, 2017, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Washout Project, as recommended by the Interim Public Works Director, Pinole area. (100% Local Road Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Special Districts & County Airports   C. 5 APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Concord Flying Club Inc. for a shade hangar at Buchanan Field Airport effective September 2, 2017 in the monthly amount of $177.07. (100% Airport Enterprise Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 6 ADOPT Resolution No. 2017/327 terminating and abandoning a portion of an Offer of Dedication of a Storm Drain Easement for drainage purposes, over a portion of Assessor’s Parcel No. 222-770-025, along Zinnia Court in San Ramon (Dougherty Valley) area, as recommended by the Interim Public Works Director. (100% Applicant Fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Claims, Collections & Litigation   C. 7 RECEIVE public report of litigation settlement agreements that became final during the period of August 1 through August 31, 2017.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 8 DENY claims filed by Donald & Alisa Corbett, Jacob Elizalde, Alfredo & Leonida Pintes, State Farm Ins., a subrogee of Alfredo Pintes, and Edward Tidwell.    September 19, 2017 Contra Costa County Board of Supervisors Minutes 6     AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (RECUSE) Statutory Actions   C. 9 ACCEPT Board members meeting reports for August 2017.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 10 APPROVE Board meeting minutes for August 2017, as on file with the Office of the Clerk of the Board.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Honors & Proclamations   C. 11 ADOPT Resolution No. 2017/308 proclaiming the month of September 2017 as National Recovery Month in Contra Costa County, as recommended by Supervisor Glover.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 12 ADOPT Resolution No. 2017/319 recognizing Fire Chief Stephen Healy upon his retirement from the Moraga-Orinda Fire District, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 13 ADOPT Resolution No. 2017/320 recognizing September 24 through September 30, 2017 as National Employ Older Workers Week, as recommended by the Employment and Human Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 14 ADOPT Resolution No. 2017/343 affirming the Contra Costa County Board of Supervisors’ support of the Deferred Action for Childhood Arrivals (DACA) Program, as recommended by Supervisor Mitchoff.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Ordinances   C. 15 ADOPT Ordinance No. 2017-23 amending the County Ordinance Code to exclude from the Merit System the classification of Assistant Chief Information Officer-Exempt.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover September 19, 2017 Contra Costa County Board of Supervisors Minutes 7 C. 16 CONTINUE TO SEPTEMBER 26, 2017 the adoption of Ordinance No. 2017-16, which would establish a permit program for specified non-franchised solid waste haulers, as recommended by the Health Services Director and the Conservation and Development Director. (No fiscal impact)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appointments & Resignations   C. 17 ACCEPT the resignation of Maria Fort, DECLARE a vacancy in the District I seat on the First 5 Commission of Contra Costa, and DIRECT the Clerk of the Board to post the vacancy, as recommended by Supervisor Gioia.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Intergovernmental Relations   C. 18 CONSIDER adopting Resolution No. 2017/330 in support of the Patient Protection and Affordable Care Act, as recommended by the Legislation Committee.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Personnel Actions   C. 19 ADOPT Position Adjustment Resolution No. 22138 to add one Sheriff's Specialist (represented) position and cancel one Secretary-Advanced Level (represented) position in the Sheriff's Office - Support Services Bureau. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 20 ADOPT Position Adjustment Resolution No. 22155 to add two Network Administrator I (represented) positions, and cancel one Information Systems Technician l (represented) position and one Information Systems Technician ll (represented) position in the Health Services Department. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 21 ADOPT Position Adjustment Resolution No. 22156 to add one Materials Management Supervisor position (represented) and cancel one Account Clerk-Experience Level position (represented) in the Health Services Department. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 22 ADOPT Position Adjustment Resolution No. 22157 to increase the hours of one part time Community Health Worker I (represented) position from 26/40 to full time in the Health Services Department. (100% FQHC revenue)        September 19, 2017 Contra Costa County Board of Supervisors Minutes 8  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 23 ADOPT Position Adjustment Resolution No. 22158 to increase the hours of three (3) part-time Licensed Vocational Nurse (VT7G) positions from 32/40 to full-time, 24/40 to 32/40, and 24/40 to full-time in the Health Services Department. (100% County General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 24 ADOPT Position Adjustment Resolution No. 22159 to add one Pharmacist I position (represented) in the Health Services Department. (100% CCHP member premiums)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 25 ADOPT Position Adjustment Resolution No. 22131 to increase the hours of one part time 32/40 Health Services Planner/Evaluator Level B position (represented) to full time in the Health Services Department. (100% Primary Prevention Grant)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 26 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to apply for and accept a grant in an amount not to exceed $149,971 from the Association of California Community and Energy Services to provide funding for installations of energy- and water-efficient dishwashers and clothes washers to low-income households within disadvantaged communities, for the period July 1, 2017 through June 30, 2019. (No County match)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 27 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with nThrive Solutions, Inc., in an amount not to exceed $135,120, to provide tumor and cancer registry and oncology interim management services for Contra Costa Regional Medical Center and Health Centers, for the period August 1, 2017 through July 31, 2018. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 28 APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute a contract with Battalion One Fire Protection, Inc., in an amount not to exceed $800,000, to provide fire system and fire sprinkler repair and certification services, for the period October 1, 2017 through September 30, 2020, Countywide. (100% General Fund)        September 19, 2017 Contra Costa County Board of Supervisors Minutes 9  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 29 APPROVE and AUTHORIZE the Assessor, or designee, to execute a contract amendment to the Software and Services Agreement with the Sidwell Company, effective September 19, 2017, to increase the payment limit by $20,000 to a new payment limit of $119,880, with no change to the term, to provide additional parcel fabric conversion services for the Parcel Fabric Geographic Information System Project. (100% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 30 APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute a Third Amendment to Lease Agreement with Mt. Diablo Unified School District, to extend the term for four years from October 1, 2017 to September 30, 2021, for approximately 2,400 square feet of medical office space located at 215 Pacifica Avenue, Bay Point, as requested by the Health Services Department. (85% Hospital Enterprise Fund, 15% General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 31 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract with W. Darwin Myers (dba Darwin Myers Associates) in an amount not to exceed $225,000 to provide on call environmental consulting services and stormwater pollution prevention monitoring for the period July 1, 2017 through June 30, 2020. (100% Land Development Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 32 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Performance Logic, Inc., to add Health Insurance Portability and Accountability Act requirements for the handling and use of protected health information, with no change in the payment limit of $183,370 or term of October 1, 2015 through August 31, 2018. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 33 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Fred Nachtwey, M.D., effective August 1, 2017, to increase the payment limit by $43,000 to a new payment limit of $207,000 for providing additional hours of pulmonary services at the Contra Costa Regional Medical Center and Health Centers, with no change in the term of November 1, 2016 through October 31, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 34 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Howard Young, M.D., in an amount not to exceed $300,000 to provide radiology physician services at the Contra Costa Regional Medical Center and Health Centers, for the period October 1, 2017 through September 30, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 35 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with    September 19, 2017 Contra Costa County Board of Supervisors Minutes 10 C. 35 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Planned Parenthood Shasta-Diablo, Inc. (dba Planned Parenthood Northern California), in an amount not to exceed $3,500,000 to provide obstetrics and gynecology and family planning services to Contra Costa Health Plan members for the period October 1, 2017 through September 30, 2018. (100% Contra Costa Health Plan Enterprise Fund II)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 36 APPROVE and AUTHORIZE the Health Services Director or designee, to execute a contract with Contra Costa Regional Health Foundation, in an amount not to exceed $125,004 to provide professional consultation services to the Health Services Director regarding the Contra Costa Regional Medical Center and Health Centers for the period October 1, 2017 through September 30, 2018. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 37 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Center for Autism and Related Disorders, LLC, in an amount not to exceed $1,400,000 to provide applied behavior analysis services for Contra Costa Health Plan members for the period October 1, 2017 through September 30, 2019. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 38 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Goals for Autism, Inc., in an amount not to exceed $400,000 to provide applied behavior analysis services for Contra Costa Health Plan members for the period October 1, 2017 through September 30, 2019. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 39 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Seneca Family of Agencies, to increase the automatic extension payment limit by $144,050 to a new payment limit of $4,000,309, for additional Mobile Crisis Response Team services for seriously emotionally disturbed children and their families, with no change in the term of the automatic extension through December 31, 2017. (86% Federal Medi-Cal, 9% Mental Health Realignment, 1% Mt. Diablo Unified School District, and 4% Mental Health Services Act)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 40 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Department, a purchase order with Verge Technologies, Inc., in an amount not to exceed $46,892 for the purchase of the Pulse Secure PSA5000 Appliance, including licenses and support terms, and an end user license agreement containing modified indemnification language with Pulse Secure, LLC, for the period September 30, 2017 through September 29, 2020. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 41 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services    September 19, 2017 Contra Costa County Board of Supervisors Minutes 11 C. 41 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Department, a purchase order amendment with Mobile Instrument Service to increase the payment limit by $150,000 to a new payment limit of $249,000 for surgical instrument maintenance at the Contra Costa County Regional Medical Center and Health Centers with no change in the term of December 1, 2015 through November 30, 2017. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 42 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Mount Diablo Unified School District, to increase the payment limit by $103,000 to a new payment limit of $180,000 to provide Early Head Start Program Enhancement services and to extend the term from September 30, 2017 through June 30, 2018. (100% Federal)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 43 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a Software and Services Agreement Amendment with Gemalto Cogent Inc., formerly known as 3M Cogent Inc., to change the contractor name from 3M Cogent Inc. to Gemalto Cogent, Inc., with no change in the term or payment limit. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 44 APPROVE and AUTHORIZE Sheriff-Coroner, or designee, to execute a contract amendment with Gemalto Cogent Inc., formerly known as 3M Cogent Inc., to change the contractor name from 3M Cogent Inc. to Gemalto Cogent, Inc., with no change in the term or payment limit. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 45 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Seneca Family of Agencies, a Non-Profit Corporation of California, in an amount not to exceed $429,487 to provide wraparound service to increase placement stability of children, for the period August 1, 2017 through October 31, 2017. (41% County; 43% State; 16% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 46 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee to execute a contract with Ricoh, USA, Inc., in an amount not to exceed $300,000 for scanning and indexing services for the term October 1, 2017 through September 30, 2019. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other Actions   C. 47 APPROVE and AUTHORIZE the County Finance Director and Chief Assistant County Administrator as signature designee for any document that requires the signature of the County Administrator, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover September 19, 2017 Contra Costa County Board of Supervisors Minutes 12 C. 48 ALLOCATE $125,000 from the Livable Communities Trust (District IV portion) to the Garden Park Apartments Community (GPAC) in Pleasant Hill and DIRECT the Conservation and Development Director to incorporate the terms and conditions of the funds into a Revocable Grant Agreement between the County and GPAC for the project, as recommended by Supervisor Mitchoff. (100% Livable Communities Trust Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 49 AUTHORIZE the Castle Rock County Water District to submit an annual financial compilation, in lieu of the required annual audit, to the County's Office of the Auditor-Controller for fiscal year 2016-17 in accordance with the provisions of Government Code Section 26909. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 50 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to accept a donation in the amount of $23,200 from Andeavor Foundation, Inc., to purchase law enforcement equipment in the Sheriff's Office. (100% Restricted Donation revenue)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 51 ACCEPT the fiscal year 2016/17 Real Estate Fraud Prosecution Trust Fund Annual Report and APPROVE the continued expenditure of funds from the County’s Real Estate Fraud Prosecution Trust Fund for the fiscal year 2017/2018, as recommended by the Chief Assistant District Attorney. (No additional fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 52 APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute an addendum to the Memorandum of Understanding with the California Department of Justice, to pay the State an amount not to exceed $10,000 for the County's participation in the Electronic Recording Delivery System Program for the period July 1, 2017 through June 30, 2018. (100% Electronic Recording Delivery Trust Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 53 APPROVE the list of providers as required by the California Department of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services, as recommended by the Contra Costa Health Plan Medical Director and Health Services Director.        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 54 AUTHORIZE the Auditor-Controller to make a deduction from special tax proceeds at the rate of $0.09 per special assessment, pursuant to Board Resolution No. 84/332, to mitigate the Assessor's costs to administer the special assessment on behalf of other local agencies, as recommended by the Assessor. (Cost recovery to the General Fund)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 55 ADOPT the 2017/18 secured property tax rates and AUTHORIZE to levy the 2017/18 Property Tax    September 19, 2017 Contra Costa County Board of Supervisors Minutes 13 C. 55 ADOPT the 2017/18 secured property tax rates and AUTHORIZE to levy the 2017/18 Property Tax Roll, as recommended by the Auditor-Controller. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 651 Pine Street, Martinez, California. Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page: www.co.contra-costa.ca.us STANDING COMMITTEES The Airport Committee (Supervisors Karen Mitchoff and Diane Burgis) meets on the fourth Wednesday of the month at 1:30 p.m. at the Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors John Gioia and Candace Andersen) meets on the fourth Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Finance Committee (Supervisors Karen Mitchoff and John Gioia) meets on the fourth Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors Federal D. Glover and Candace Andersen) meets on the first Monday of every other month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, September 19, 2017 Contra Costa County Board of Supervisors Minutes 14 Martinez. The Internal Operations Committee (Supervisors Candace Andersen and Diane Burgis) meets on the second Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Legislation Committee (Supervisors Diane Burgis and Karen Mitchoff) meets on the second Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Public Protection Committee (Supervisors Federal D. Glover and John Gioia) meets on the first Monday of the month at 10:30 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Diane Burgis and Karen Mitchoff) meets on the second Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. Airports Committee October 25, 2017 1:30 p.m.See above Family & Human Services Committee September 25, 2017 10:30 a.m.See above Finance Committee September 25, 2017 9:00 a.m. See above Hiring Outreach Oversight Committee TBD TBD See above Internal Operations Committee October 9, 2017 1:00 p.m.See above Legislation Committee October 9, 2017 10:30 a.m. See above Public Protection Committee October 2, 2017 10:30 a.m. See above Transportation, Water & Infrastructure Committee October 9, 2017 9:00 a.m. See above PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs September 19, 2017 Contra Costa County Board of Supervisors Minutes 15 ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated September 19, 2017 Contra Costa County Board of Supervisors Minutes 16 IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee September 19, 2017 Contra Costa County Board of Supervisors Minutes 17 RECOMMENDATION(S): ACCEPT the report on the Transient Occupancy Tax (TOT) associated with short-term rentals such as Airbnb and DIRECT staff to negotiate with Airbnb on a Voluntary Collection Agreement authorizing Airbnb to remit TOT to the County. FISCAL IMPACT: Potential increase in Transient Occupancy Taxes (TOT) estimated at $75,000 annually. BACKGROUND: Background On May 9, 2017 the Board of Supervisors referred to the Finance Committee the issue of exploring opportunities for transit occupancy tax (TOT) revenue from Airbnb within the unincorporated areas of the County. The Finance Committee considered the various mechanisms for collecting TOT at its meeting on August 16, 2017 and recommends County staff be authorized to negotiate and bring to the Board for its consideration a Voluntary Collection Agreement with Airbnb. The following outlines the various tax collection mechanisms and issues related to collecting TOT and other revenue from short term rentals. A separate report on regulatory options associated with short term rentals will also be considered by the Board on September 19, 2017. Contra Costa County has a TOT ordinance (see attached) which authorizes the collection of a 10% tax on the rent charged. Currently, the following hotels in the unincorporated area are subject to the TOT: Embassy Suites (unincorporated Walnut Creek area), Crowne Plaza (unincorporated Concord area), Burlington Hotel (Port Costa), APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kristine Solseng (925) 674-7809 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D. 3 To:Board of Supervisors From:FINANCE COMMITTEE Date:September 19, 2017 Contra Costa County Subject:Short Term Rental Transient Occupancy Tax Report September 19, 2017 Contra Costa County Board of Supervisors Minutes 18 BACKGROUND: (CONT'D) > and The Renaissance Club Sport Hotel (unincorporated Walnut Creek area). The county collects between $2 to $2.5 million per year from the TOT. There have been an increasing number of short-term, online rental services providing accommodations in private homes and apartments similar to those historically provided only by traditional hotels and motels. Airbnb is the most popular web based service, which allows individuals to list, find, and rent lodging. There are similar electronic hosting platforms such as Homeway/VRBO and TurnKey. Currently, there is no revenue collected from these short-term home and apartment rentals. TOT Collection and Short-Term Rental Current TOT Collection: The County collects TOT from “operators” of “hotels.” The County's TOT ordinance defines the terms “hotel” and “operator.” In the view of staff, Airbnb rentals appear to fall into the County's definition of “hotel.” The term “operator” is defined as “the person who is proprietor of the hotel, whether in the capacity of owner, lessee, sub-lessee, mortgagee in possession, licensee, or any other capacity. Where the operator performs his functions through a managing agent of any type or character other than an employee, the managing agent shall also be deemed an operator for the purposes of this chapter and shall have the same duties and liabilities as his principal.” The TOT Ordinance Code (see attached) requires hotel operators to register with the tax administrator and obtain a certificate. The Ordinance also requires operators to make quarterly reports to the tax administrator of the total rents charged and taxes collected. The administrative burden of requiring every individual who wants to use their property as an Airbnb rental to fulfill the registration and reporting requirements would likely be cost prohibitive. Presumably, this is why local agencies have sought to have the electronic hosting platform collect the tax. Local Agency Approaches to Collecting TOT on Short-Term Rentals: There are two approaches to collecting TOT from Short-Term Rentals. One is to require hosts and hosting sites to collect and remit TOT to local agencies, and the other is to enter into a Voluntary Compliance Agreement with the hosting site. Short Term Rental TOT Collection by Ordinance: Some jurisdictions have enacted laws to require the collection of TOT from short-term rentals. In June of 2015, the City of Santa Monica established a "Home-Sharing Ordinance" (see attached). This ordinance requires hosts (property owners) and hosting platforms, such as Airbnb and VRBO, to be responsible for collecting TOT. Santa Monica's regulations specify that: “If the Hosting Platform collects payment for the rental, the hosting platform and the host shall both have legal responsibility for the collection of all applicable TOT and remittance of the collected tax to the City on a monthly basis.” Airbnb Voluntary Compliance Agreement: A number of jurisdictions (e.g., San Jose, Richmond, Pinole, Sonoma County) have entered into Voluntary Collection Agreements (VCA) with Airbnb whereby the hosting platform agrees to collect the TOT on behalf of the property owner and pay it to the city or county. As part of the VCA terms, Airbnb will provide a quarterly summary of TOT collected, but it does not provide information about specific hosts or rental units. Some jurisdictions have concerns over the lack of transparency about who is hosting and where the units are located. Staff was unable to find a similar agreement with Home Away/VBRO. This may be because VRBO has been a marketing platform versus Airbnb’s business model as a transactional service. The Finance Committee directed staff to contact Airbnb to better understand the agreement process. To date, Airbnb has provided a Voluntary Collection Agreement Term Sheet that defines the relationship between the County, Airbnb, and Airbnb hosts. A copy of the Term Sheet is attached as well as a copy of the City of Richmond’s Airbnb Voluntary Collection Agreement. Potential Revenue from Short-Term RentalsSeptember 19, 2017 Contra Costa County Board of Supervisors Minutes 19 Potential Revenue from Short-Term Rentals The revenue generated from an agreement depends on the number of Airbnb units rented in unincorporated Contra Costa County. Based on a preliminary review of Airbnb listings, there are an estimated 200 listings in unincorporated Contra Costa County. Considering a very conservative estimate of $80/night with a two-night stay and each unit rented twice a month, the County would receive about $76,800 in additional revenue annually. State Laws Imposing Collection Obligations on Airbnb: California State Senator McGuire introduced legislation in both 2015 and 2016 to regulate short-term rentals, in particular collection of TOT. Neither bill was passed and some of the unresolved issues include: Role of the State and local jurisdictions in the collection of TOT and regulating short term rentals; Level of transparency required by hosting sites to state and local jurisdictions; and Conflicting interests from hotel/labor organizations and hosting site/hosts. Other Regulatory Issues Zoning In considering whether to impose TOT on short-term rentals, some jurisdictions have elected to change their ordinances to remove prohibitions against renting out property on a short-term basis, thus allowing greater access to Airbnb services. Other jurisdictions have limited short-term rental by requiring additional permitting/registration, restricting the type of unit allowed to be rented (hosted vs non-hosted), restricting the duration a unit may be rented, and requiring additional conditions related to health/safety. The Board has directed the Department of Conservation and Development (DCD) to review current zoning regulations and further examine the need for additional regulation of short-term rentals. DCD will report to the Board on this issue also on September 19, 2017. The Board may wish to consider coordinating the exploration of the zoning issue with its review of revenue actions from these types of rentals. Business Tax: The Ordinance Code requires anyone operating a business in the unincorporated area to obtain a business license. If the estimated 200 hosts in unincorporated Contra Costa County are required to pay the Business License Tax, it could generate $20,000 annually. However, this may be a very optimistic amount because businesses with annual gross receipts of less than $20,000 per year are exempt from the Business License Tax. Additionally, hosting sites may not release the names of their hosts providing a challenge for enforcement. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not authorize staff to negotiate a Voluntary Compliance Agreement with AirBnb, the County may loose out on potential revenue collected from short-term rentals. ATTACHMENTS Contra Costa County Transient Occupancy Tax Ordinance Santa Monica Short Term Housing Ordinance AirBnB Voluntary Collection Agreement Term Sheet City of Richmond's Voluntary Collection Agreement September 19, 2017 Contra Costa County Board of Supervisors Minutes 20 Page 1 Chapter 64-4 - TRANSIENT OCCUPANCY TAX Sections: Article 64-4.2. General Provisions 64-4.202 - Title. This chapter shall be known as the "uniform transient occupancy tax ordinance of Contra Costa County." (Prior code § 2530). 64-4.204 - Definitions. Except where the context otherwise requires, the definitions given in this section govern the construction of this chapter: (1) "Person" means any individual, firm, partnership, joint venture, association, social club, fraternal organization, joint stock company, corporation, estate trust, business trust, receiver, trustee, syndicate, or any other group or combination acting as a unit. (2) "Hotel" means any structure, or any portion of any structure, which is occupied or intended or designed for occupancy by transients for dwelling, lodging or sleeping purposes, and includes any hotel, inn, tourist home or house, motel, studio hotel, bachelor hotel, lodging house, rooming house, apartment house, dormitory, public or private club, m obile home or house trailer at a fixed location, or other similar structure or portion thereof. (3) "Occupancy" means the use or possession, or the right to the use or possession of any room or rooms or portion thereof, in any hotel for dwelling, lodging or sleeping purposes. (4) "Transient" means any person who exercises occupancy or is entitled to occupancy by reason of concession, permit, right of access, license or other agreement for a period of thirty consecutive calendar days or less, counting portions of calendar days as full days, and excluding tenancies from month to month. Any such person so occupying space in a hotel shall be deemed to be a transient until the period of thirty days has expired unless there is an agreement in writing between the operator and the occupant providing for a longer period of occupancy. In determining whether a person is a transient, uninterrupted periods of time extending both prior and subsequent to the effective date of this chapter may be considered. (5) "Rent" means the consideration charged, whether or not received, for the occupancy of space in a hotel valued in money, whether to be received in money, goods, labor or otherwise, including all receipts, cash, credits and property and services of any kind or nature , without any deduction therefrom whatsoever. (6) "Operator" means the person who is proprietor of the hotel, whether in the capacity of owner, lessee, sublessee, mortgagee in possession, licensee, or any other capacity. Where the operator performs his functions through a managing agent of any type or character other than an employee, the managing agent shall also be deemed an operator for the purposes of this chapter and shall have the same duties and liabilities as his principal. Compliance with the prov isions of this chapter by either the principal or the managing agent shall, however, be considered to be compliance by both. (7) "Tax administrator" means the Contra Costa County treasurer-tax collector and his duly appointed deputies. September 19, 2017 Contra Costa County Board of Supervisors Minutes 21 Page 2 (Ord. 1891: prior code § 2530.1). Article 64-4.4. Imposition and Administration 64-4.402 - Rate. For the privilege of occupancy in any hotel, each transient is subject to and shall pay a tax in the amount of ten percent of the rent charged by the operator. This tax constitutes a debt owed by the transient to the county which is extinguished only by payment to the operator or to the county. The transient shall pay the tax to the operator of the hotel at the time the rent is paid. If the rent is paid in installments, a proportionate share of the tax shall be paid with each installment. The unpaid tax shall be due upon the transient's ceasing to occupy space in the hotel. If for any reason the tax due is not paid to the operator of the hotel, the tax administrator may require that such tax shall be paid directly to the tax administrator. (Ords. 90-102, § 1; 83-38, § 1; 80-73, § 1; prior code § 2530.2: Ord. 1891). 64-4.404 - Imposition - Exemptions. No tax shall be imposed upon: (1) Any person as to whom, or any occupancy as to which, it is beyond the power of the county to impose the tax herein provided; (2) Any federal or state of California officer or employee when on official business; (3) Any officer or employee of a foreign government who is exempt by reason of expre ss provision of federal law or international treaty. No exemption shall be granted except upon a claim therefor made at the time rent is collected and under penalty of perjury upon a form prescribed by the tax administrator. (Ords. 1891: prior code § 2530.3). 64-4.406 - Administration - Operator's duties. Each operator shall collect the tax imposed by this chapter to the same extent and at the same time as the rent is collected from every transient. The amount of tax shall be separately stated from the amount of the rent charged, and each transient shall receive a receipt for payment from the operator. No operator of a hotel shall advertise or state in any manner, whether directly or indirectly, that the tax or any part there of will be assumed or absorbed by the operator, or that it will not be added to the rent, or that, if added any part will be refunded except in the manner hereinafter provided. (Ord. 1891: prior code § 2530.4). 64-4.408 - Administration-Registration of hotel. Within thirty days after the effective date of this chapter, or within thirty days after commencing business, whichever is later, each operator of any hotel renting occupancy to transients shall register the hotel with the tax administrator and obtain from him a "transient occupancy registration certificate" to be at all times available upon demand on the premises by a transient or the tax administrator. Whenever there is a change in the identity of the owner or operator of any such hotel, the operat or must secure a new "transient occupancy registration certificate" for the premises and the tax administrator may require the payments of all approved transient occupancy taxes, whether due or not as a condition to the issuance of such new certificate. The certificate shall, among other things, state the following: September 19, 2017 Contra Costa County Board of Supervisors Minutes 22 Page 3 (1) The name and address of the operator; (2) The name and address of the owner; (3) The name and address of the hotel; (4) The date upon which the certificate was issued; (5) "This Transient Occupancy Registration Certificate signifies that the operator named on the face hereof has fulfilled the requirements of the Uniform Transient Occupancy Tax Ordinance by registering with the Tax Administrator for the purpose of collecting from transien ts the Transient Occupancy Tax and remitting said tax to the Tax Administrator. This certificate does not authorize any person to conduct any unlawful business or to conduct any lawful business in an unlawful manner, nor to operate a hotel without strictly complying with all local applicable laws, including but not limited to those requiring a permit from any board, commission, department or office of this county. This certificate does not constitute a permit." (Ord. 1891: prior code § 2530.5). 64-4.410 - Administration — Reporting and remitting. Each operator shall, on or before the last day of the month following the close of each calendar quarter, or at the close of any shorter reporting period which may be established by the tax administrator, make a return to the tax administrator, on forms provided by him, of the total rents charged and received and the amount of tax collected for transient occupancies. At the time the return is file the full amount of the tax collected shall be remitted to the tax a dministrator. Returns and payments are due immediately upon cessation of business for any reason. All taxes collected by operators pursuant to this chapter shall be held in trust for the account of the county until payment thereof is made to the tax administrator. (Ord. 1891: prior code § 2530.6). Article 64-4.6. Penalties and Interest 64-4.602 - Penalties and interest—Generally. (a) Original Delinquency: Any operator who fails to remit any tax imposed by this chapter and collected by the operator, within the time required, shall pay a penalty of ten percent of the amount of the tax in addition to the amount of the tax. (b) Continued Delinquency: Any operator who fails to remit any delinquent tax and accrued penalty on or before a period of thirty days following the date on which such tax first became delinquent shall pay a second delinquency penalty of ten percent of the amount of the tax in addition to the amount of the tax and the ten percent penalty first imposed. (c) Fraud: If the tax administrator makes a written finding of facts showing that the nonpayment of any tax or penalties due under this chapter is due to fraud, a penalty of twenty-five percent of the amount of the tax shall be added thereto in addition to the penalties stated in subsection s (a) and (b). (d) Interest: In addition to the penalties imposed, any operator who fails to remit any tax imposed by this chapter shall pay interest at the rate of one-half of one percent per month or fraction thereof on the amount of the tax, exclusive of penalties, from the date on which the remittance first became delinquent until paid. (e) Penalties Merged With Tax: Every penalty imposed and such interest as accrues under the provisions of this section shall become a part of the tax herein required to be paid. (Ord. 1891: prior code § 2530.7). September 19, 2017 Contra Costa County Board of Supervisors Minutes 23 Page 4 64-4.604 - Penalties and interest—Failure to collect and report. If any operator shall negligently fail or wilfully refuse to collect the tax or to make, within the time provided in this chapter, any report and remittance of the tax or any portion thereof required by this chapter, the tax administrator shall proceed in such manner as he may deem best to obtain facts and information on which to base his estimate of the tax due. As soon as the tax administrator shall procure such facts and information as the assessment he is able to obtain upon which to base the assessment of any tax imposed by this chapter and payable by any operator who has negligently failed or wilfully refused to collect the same or to make such report and remittance, he shall proceed to determine and assess against such operator the tax, interest and penalties provided for by this chapter. In case such determination is made, the tax administrator shall give a notice of the amount so assessed by serving it personally or by depositing it in the United States mail, postage prepaid, addressed to the operator so assessed at his last known place of address. Such operator may within ten days after the serving or mailing of such notice make application in writing to the tax administrator for a hearing on the amount assessed. If application by the operator for a hearing is not made within the time prescribed, the tax, interest and penalties, if any, determined by the tax administrator shall become final and conclusive and immediately due and payable. If such application is made, the tax administrator shall give not less than five days' written notice in the manner prescribed herein to the operator to show cause at a time and place fixed in the notice why the amount specified therein should not be fixed for such tax, interest and penalties. At such hearing, the operator may appear and offer evidence why such specified tax, interest and penalties should not be so fixed. After such hearing the tax administrator shall determine the tax to be remitted and shall thereafter give written notice to the person in the manner prescribed herein of such determination and the amount of such tax, interest and penalties. The amount determined to be due shall be payable aft er fifteen days unless an appeal is taken as provided in Section 64-4.606. (Ord. 1891: prior code § 2530.8). 64-4.606 - Penalties and interest—Appeal. Any operator aggrieved by any decision of the tax administrator with respect to the amount of such tax, interest and penalties, if any, may appeal to the board of supervisors by filing a notice of appeal with the county clerk within fifteen days of the serving or mailing of the determination of tax due. The board of supervisors shall fix a time and place for hearing such appeal, and the county clerk shall give notice in writing to such operator at his last known place of address. The findings of the board o f supervisors shall be final and conclusive shall be served upon the appellant in the manner prescribed above for service of notice of hearing. Any amount found to be due shall be immediately due and payable upon the service of notice. (Ord. 1891: prior code § 2530.5). Article 64-4.8. Collection 64-4.802 - Collection—Records. It is the duty of every operator liable for the collection and payment to the county of any tax imposed by this chapter to keep and preserve, for a period of three years, all records as may he necessary to determine the amount of such tax as he may have been liable for the collection of and payment to the county, which records the tax administrator shall have the right to inspect at all reasonable times. (Ord. 1891: prior code § 2530.10). 64-4.804 - Collection—Refunds—Claim filing required. September 19, 2017 Contra Costa County Board of Supervisors Minutes 24 Page 5 Whenever the amount of any tax, interest or penalty has been overpaid or paid more than once or has been erroneously or illegally collected or received by the county under this chapter it may be refunded as provided in Sections 64-4.806 and 64-4.808, provided a claim in writing therefor, stating under penalty of perjury the specific grounds upon which the claim is founded, is filed with the tax administrator within one year of the date of payment. The claim shall be on forms furnished by the tax administrator. (Ords. 96-5 § 1, 1891: prior code § 2530.11(a)). 64-4.806 - Collection—Refunds—Operator claims. An operator may claim a refund or take as credit against taxes collected and remi tted the amount overpaid, paid more than once or erroneously or illegally collected or received when it is established that the person from whom the tax has been collected was not a transient; provided, however, that neither a refund nor a credit shall be allowed unless the amount of the tax so collected has either been refunded to the transient or credited to rent subsequently payable by the transient to the operator. (Ord. 1891: prior code § 2530.11(b)). 64-4.808 - Collection Refunds—Transient claims. A transient may obtain a refund of taxes overpaid or paid more than once or erroneously or illegally collected or received by the county by filing a claim in the manner provided in Section 64 -4.804, but only when the tax was paid by the transient directly to the tax administrator, or when the transient having paid the tax to the operator, the operator has not obtained a refund or credit for such tax. (Ord. 1891: prior code § 2530.11(c)). 64-4.810 - Collection—Refunds—Written record required. No refund shall be paid under the provisions of Sections 64-4.804—64-4.810 unless the claimant establishes his right thereto by written records showing entitlement thereto. (Ord. 1891: prior code § 2530.11(d)). 64-4.812 - Collection—Actions. Any tax required to be paid by any transient under the provisions of this chapter shall be deemed a debt owned by the transient to the county. Any such tax collected by an operator which has not been paid to the county shall be deemed a debt owed by the operator to the county. Any person owing money to the county under the provisions of this chapter shall be liable to any action brought in the name of the county for the recovery of such amount. (Ord. 1891: prior code § 2530.12). September 19, 2017 Contra Costa County Board of Supervisors Minutes 25 Santa Monica Municipal Code Article 6 BUSINESS, PROFESSIONS AND TRADES Chapter 6.20 HOME-SHARING AND VACATION RENTALS 6.20.010 Denitions.      For purposes of this Chapter, the following words or phrases shall have the following meanings:      (a)   Home-Sharing. An activity whereby the residents host visitors in their homes, for compensation, for periods of thirty consecutive days or less, while at least one of the dwelling unit’s primary residents lives on- site, in the dwelling unit, throughout the visitors’ stay.      (b)   Host. Any person who is an owner, lessee, or sub-lessee of a residential property or unit oered for use as a vacation rental or home-share. Host also includes any person who oers, facilitates, or provides services to facilitate, a vacation rental or home-share, including, but not limited to, insurance, concierge services, catering, restaurant bookings, tours, guide services, entertainment, cleaning, property management, or maintenance of the residential property or unit regardless of whether the person is an owner, lessee, or sub-lessee of a residential property or unit oered for use as a vacation rental or home- share. Any person, other than an owner, lessee, or sub-lessee, who operates home-sharing or vacation rental activities exclusively on the Internet shall not be considered a host.      (c)   Hosting Platform. A person who participates in the home-sharing or vacation rental business by collecting or receiving a fee, directly or indirectly through an agent or intermediary, for conducting a booking transaction using any medium of facilitation.      (d)   Booking Transaction. Any reservation or payment service provided by a person who facilitates a home-sharing or vacation rental transaction between a prospective transient user and a host.      (e)   Person. Any natural person, joint venture, joint stock company, partnership, association, club, company, corporation, business trust, or organization of any kind.      (f)    Vacation Rental. Rental of any dwelling unit, in whole or in part, within the City of Santa Monica, to any person(s) for exclusive transient use of thirty consecutive days or less, whereby the unit is only approved for permanent residential occupancy and not approved for transient occupancy or home-sharing as authorized by this Chapter. Rental of units located within City-approved hotels, motels and bed and breakfasts shall not be considered vacation rentals. (Added by Ord. No. 2484CCS § 1, adopted 5/12/15; amended by Ord. No. 2535CCS § 1, adopted 1/24/17)   6.20.020 Home-sharing authorization.      (a)   Notwithstanding any provision of this Code to the contrary, home-sharing shall be authorized in the City, provided that the host complies with each of the following requirements:      (1)   Obtains and maintains at all times a City business license authorizing home-sharing activity.      (2)   Operates the home-sharing activity in compliance with all business license permit conditions, which may be imposed by the City to eectuate the purpose of this Chapter.      (3)   Collects and remits Transient Occupancy Tax (“TOT”), in coordination with any hosting platform if utilized, to the City and complies with all City TOT requirements as set forth in Chapter 6.68 of this Code.         Tools Links    September 19, 2017 Contra Costa County Board of Supervisors Minutes 26      (4)   Takes responsibility for and actively prevents any nuisance activities that may take place as a result of home-sharing activities.      (5)   Complies with all applicable laws, including all health, safety, building, re protection, and rent control laws.      (6)   Complies with the regulations promulgated pursuant to this Chapter.      (b)   All hosts and their respective properties, authorized by the City for home-sharing purposes pursuant to this Section, shall be listed on a registry created by the City and updated periodically by the City. The City shall publish the registry, and a copy shall be sent electronically to any person upon request.      (c)   If any provision of this Chapter conicts with any provision of the Zoning Ordinance codied in Article IX of this Code, the terms of this Chapter shall prevail. (Added by Ord. No. 2484CCS § 1, adopted 5/12/15; amended by Ord. No. 2535CCS § 1, adopted 1/24/17)   6.20.030 Prohibitions.      No host shall undertake, maintain, authorize, aid, facilitate or advertise any vacation rental activity or any home-sharing activity that does not comply with Section 6.20.020 of this Code. (Added by Ord. No. 2484CCS § 1, adopted 5/12/15; amended by Ord. No. 2535CCS § 1, adopted 1/24/17)   6.20.050 Hosting platform responsibilities.      (a)   Hosting platforms shall be responsible for collecting all applicable TOTs and remitting the same to the City. The hosting platform shall be considered an agent of the host for purposes of TOT collections and remittance responsibilities as set forth in Chapter 6.68 of this Code.      (b)   Subject to applicable laws, hosting platforms shall disclose to the City on a regular basis each home- sharing and vacation rental listing located in the City, the names of the persons responsible for each such listing, the address of each such listing, the length of stay for each such listing and the price paid for each stay.      (c)   Hosting platforms shall not complete any booking transaction for any residential property or unit unless it is listed on the City’s registry created under Section 6.20.020 subsection (b), at the time the hosting platform receives a fee for the booking transaction.      (d)   Hosting platforms shall not collect or receive a fee, directly or indirectly through an agent or intermediary, for facilitating or providing services ancillary to a vacation rental or unregistered home-share, including, but not limited to, insurance, concierge services, catering, retaurant bookings, tours, guide services, entertainment, cleaning, property management, or maintenance of the residential property or unit.      (e)   Safe Harbor. A hosting platform operating exclusively on the Internet, which operates in compliance with subsections (a), (b), (c), and (d) above, shall be presumed to be in compliance with this Chapter, except that the hosting platform remains responsible for compliance with the administrative subpoena provisions of this Chapter.      (f)    The provisions of this Section shall be interpreted in accordance with otherwise applicable State and Federal law(s) and will not apply if determined by the City to be in violation of, or preempted by, any such law(s). (Added by Ord. No. 2484CCS § 1, adopted 5/12/15; amended by Ord. No. 2535CCS § 1, adopted 1/24/17)   6.20.080 Regulations.          September 19, 2017 Contra Costa County Board of Supervisors Minutes 27      The City Manager or designee may promulgate regulations, which may include, but are not limited to, permit conditions, reporting requirements, inspection frequencies, enforcement procedures, advertising restrictions, disclosure requirements, administrative subpoena procedures or insurance requirements, to implement the provisions of this Chapter. No person shall fail to comply with any such regulation. (Added by Ord. No. 2484CCS § 1, adopted 5/12/15; amended by Ord. No. 2535CCS § 1, adopted 1/24/17)   6.20.090 Fees.      The City Council may establish and set by resolution all fees and charges as may be necessary to eectuate the purpose of this Chapter. (Added by Ord. No. 2484CCS § 1, adopted 5/12/15; amended by Ord. No. 2535CCS § 1, adopted 1/24/17)   6.20.100 Enforcement.      (a)   Any host violating any provision of this Chapter, or hosting platform that violates its obligations under Section 6.20.050, shall be guilty of an infraction, which shall be punishable by a ne not exceeding two hundred fty dollars, or a misdemeanor, which shall be punishable by a ne not exceeding ve hundred dollars, or by imprisonment in the County Jail for a period not exceeding six months or by both such ne and imprisonment.      (b)   Any person convicted of violating any provision of this Chapter in a criminal case or found to be in violation of this Chapter in a civil or administrative case brought by a law enforcement agency shall be ordered to reimburse the City and other participating law enforcement agencies their full investigative costs, pay all back TOTs, and remit all illegally obtained rental revenue to the City so that it may be returned to the home-sharing visitors or used to compensate victims of illegal short-term rental activities.      (c)   Any host who violates any provision of this Chapter, or hosting platform that violates its obligations under Section 6.20.050, shall be subject to administrative nes and administrative penalties pursuant to Chapter 1.09 and Chapter 1.10 of this Code.      (d)   Any interested person may seek an injunction or other relief to prevent or remedy violations of this Chapter. The prevailing party in such an action shall be entitled to recover reasonable costs and attorney’s fees.      (e)   The City may issue and serve administrative subpoenas as necessary to obtain specic information regarding home-sharing and vacation rental listings located in the City, including, but not limited to, the names of the persons responsible for each such listing, the address of each such listing, the length of stay for each such listing and the price paid for each stay, to determine whether the home-sharing and vacation rental listings comply with this Chapter. Any subpoena issued pursuant to this section shall not require the production of information sooner than thirty days from the date of service. A person that has been served with an administrative subpoena may seek judicial review during that thirty-day period.      (f)    The remedies provided in this Section are not exclusive, and nothing in this Section shall preclude the use or application of any other remedies, penalties or procedures established by law. (Added by Ord. No. 2484CCS § 1, adopted 5/12/15; amended by Ord. No. 2535CCS § 1, adopted 1/24/17)              September 19, 2017 Contra Costa County Board of Supervisors Minutes 28 TEMPLATE OF KEY TERMS FOR A DRAFT COLLECTION AGREEMENT BETWEEN AIRBNB, INC. AND JURISDICTION XYZ DEPARTMENT OF TAX ADMINISTRATION Airbnb provides an Internet-based platform (the “Platform”) through which a third party desiring to offer an accommodation (a “Host”) and a third party desiring to book an accommodation (a “Guest”) have the opportunity to communicate, negotiate and consummate a booking transaction for accommodations (“Booking Transaction”) pursuant to a direct agreement between Host and Guest to which Airbnb is not a party. THIS TEMPLATE summarizes the key terms for an agreement (“Agreement”) between AIRBNB, INC., and the JURISDICTION XYZ DEPARTMENT OF TAX ADMINISTRATION (the “Tax Collector”) regarding the collection and remittance of applicable Jurisdiction XYZ Occupancy Tax (“Tax”) by Airbnb with respect to Booking Transactions between Hosts and Guests completed on the Platform for accommodations located in Jurisdiction XYZ. KEY TERMS: COLLECTION BY AIRBNB: On a prospective basis, Airbnb will assume the role of a "Taxpayer" (aka “operator” or “vendor”) for the sole purpose of collecting and remitting the Tax on behalf of Airbnb’s Hosts. EFFECTIVE DATE: Airbnb will not be responsible for the collection of the Tax until the date the Agreement goes into effect. REGISTRATION: Airbnb, Inc. will register as the Taxpayer for the sole purpose of collecting and remitting the Tax. Airbnb, Inc. will be the registered taxpayer on behalf of any subsidiary or affiliate of Airbnb, Inc. collecting Tax from Guests. Solely with respect to a Host’s activity through Airbnb, Hosts will not be required to register to collect, remit and/or report the Tax and/or activity through Airbnb. TAX BASE: Airbnb will collect the Tax at the applicable tax rate on completed Booking Transactions for occupancy of accommodations located in the Jurisdiction between a Guest and Host who use Airbnb’s platform. The Tax collected will be based upon the Accommodation Fee, which is the amount that the Host charges for accommodations (including any cleaning fees charged by the Host). CONFIDENTIALITY: As required by the Agreement between Airbnb and its Hosts, Airbnb will not provide, without binding legal process, personally Identifiable information regarding its Hosts and Guests, including but not limited to their names and listing addresses (but can provide transaction information on an anonymous, numbered-account basis). TERM/TERMINATION: The Agreement shall remain in effect unless terminated by either party. Either party can terminate the Agreement upon a 30-day written notice. September 19, 2017 Contra Costa County Board of Supervisors Minutes 29 RETROACTIVE LIABILITY: The Tax Collector will waive any pursuit of the Tax from Airbnb and/or Hosts and/or Guests related to the period prior to when Airbnb begins collecting and remitting Tax under the Agreement. AUDIT REQUESTS: The Tax Collector will limit its audit and/or assessment against Airbnb for alleged under collection of Tax to no more frequently than a consecutive twelve (12) month tax period within any consecutive forty- eight (48) month period. The Tax Collector will not directly or indirectly audit any individual Guest or Host relating to the Booking Transactions. The Tax Collector reserves the right to audit any individual Airbnb Host for activity that has been brought to the attention of the Tax Collector in the form of a complaint or other means independent of the Agreement or independent of data or information provided pursuant to the Agreement. If an audit is pursued by the Tax Collector the Confidentiality terms apply. EXEMPTIONS: Generally, Airbnb will collect the Tax on Accommodation Fees related to Booking Transactions within the Jurisdiction notwithstanding any exemptions, with the exception of the length of stay (e.g., stays over 30 days in duration will not be subject to tax). However, some unique exemptions may be problematic and will be addressed on a case-by- case basis. September 19, 2017 Contra Costa County Board of Supervisors Minutes 30 September 19, 2017 Contra Costa County Board of Supervisors Minutes 31 September 19, 2017 Contra Costa County Board of Supervisors Minutes 32 September 19, 2017 Contra Costa County Board of Supervisors Minutes 33 September 19, 2017 Contra Costa County Board of Supervisors Minutes 34 September 19, 2017 Contra Costa County Board of Supervisors Minutes 35 September 19, 2017 Contra Costa County Board of Supervisors Minutes 36 September 19, 2017 Contra Costa County Board of Supervisors Minutes 37 RECOMMENDATION(S): A. ACCEPT report on options for regulation of short-term rental of dwellings within unincorporated areas of the County. B. PROVIDE initial, general direction to staff from the Department of Conservation and Development on the preparation of an ordinance regulating the short-term rental of private dwellings within the unincorporated areas of the County. FISCAL IMPACT: Estimated staff cost of preparing an ordinance to regulate and permit short-term rental activities and other provisions is expected to be within the $30,000 - $50,000 range, but could be higher or lower depending upon the amount of additional research required, the complexity of regulatory approach chosen and the type and duration of the public process. These staff costs will be assumed by the Department of Conservation and Development (Land Development Fund). BACKGROUND: In response to concerns raised that new, state-mandated easing of restrictions on constructing accessory dwelling units could lead to an increase in short term rentals rather than more permanent housing, the Board of Supervisors (Board) has directed the Department of Conservation and Development (DCD) staff to evaluate preparing an APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Francisco Avila, 925-674-7801 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: D. 4 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 19, 2017 Contra Costa County Subject:Report on Options for Short-Term Rental Regulation within Unincorporated areas of Contra Costa County September 19, 2017 Contra Costa County Board of Supervisors Minutes 38 BACKGROUND: (CONT'D) > ordinance which would regulate short term rental of dwellings. A new short-term rental ordinance could complement a taxing mechanism that is covered in a separate Board Order for September 19, 2017 from the Finance Committee. This report will provide Board members with summary information regarding the: Existing County regulation, Types and amount of rentals currently being offered within the County, Arguments in favor and against the short-term rental of dwellings, A review of other jurisdictions' regulatory approaches, Presentation and discussion of three distinctly different hypothetical ordinance approaches the Board may elect to pursue, and A general description of potential next steps going forward. A desired outcome of this report is for the Board to provide County staff with initial direction on how to proceed on this matter, including guidance on the drafting of a short-term rental ordinance. EXISTING COUNTY REGULATION The County currently does not issue permits for short-term rentals nor does it grant requests for business licenses for such activities. TYPES OF RENTALS CURRENTLY OFFERED WITHIN THE COUNTY Based on research performed by staff, there are many short-term rental options advertised within the unincorporated area of the County. Some of those options include: single rooms, multiple rooms, studios, apartments, condos, guest houses, tiny homes, and entire residences. On-line rental listings may include limitations on the number of guests, number of days available, and whether pets are allowed or not. According to a cursory review of several on-line services, there are an estimated 200 rental listings in the unincorporated County. Typically, these rentals are located within single-family neighborhoods, in proximity to convenient transportation and other amenities. ADVANTAGES AND DISADVANTAGES OF SHORT-TERM RENTALS Pros The practice allows property owners to take advantage of an unused asset of their property (a bed, a room, an empty apartment), allowing them to earn extra income. For travelers, the system may sometimes be cheaper than traditional short term accommodation. (e.g. hotels and motels). Affords travelers additional options in length of stay. Short-term rentals potentially allow travelers to be in closer contact with other cultures and communities by renting a bedroom or a home that is immersed in a community Potential increased supply of accommodation options could promote travel, lead to increased economic activity and boost tax revenues. Cons Some observers warn that as the price increases in some touristic areas, some individuals will prefer to remove affordable housing from the market in preference of more profitable short-term rentals. New flexibility in constructing accessory dwelling units intended to boost housing supply could instead lead to more short term rentals. Many jurisdictions receive an important part of their income by taxing overnight stays. Short-term rentals harm their local budgets if not regulated and taxed appropriately. September 19, 2017 Contra Costa County Board of Supervisors Minutes 39 A criticism of the practice is that it can lead to unfair competition between individual homeowners and traditional industry players such as hotels, motels, hostels and bed and breakfasts who are strictly regulated, if the short term rentals are not regulated or taxed. In cities where hotels can only be established in defined areas to avoid tourism-related inconveniences to the local population, short-term rentals are making these regulations ineffective as tourists can find accommodation in areas where hotels are not typically allowed. Impacts to neighborhoods such as parking issues and replacement of neighbors with overnight guests REVIEW OF SHORT-TERM RENTAL ORDINANCES Staff conducted a review of many short-term rental ordinances for jurisdictions within the County and State in general. The review revealed a wide-range in approaches to the regulation of the industry. Below are summaries of several restrictive and permissive ordinances that reflect the wide variety of short-term rental regulation. San Francisco To qualify, the short-term rental unit must be registered and not be subject to the affordable housing restrictions or commitments. Property owners must maintain Short-Term Residential Rental Registry (Registry). Property owners must apply to be included on the Registry. Applications are noticed to property owners and occupants of parcels within 300 feet of the subject rental space. The Registry includes a database of information regarding permanent residents who are permitted to offer residential units for short-term rental. Renewal of registration must occur every two years. The permanent resident must occupy the residential unit for no less than 275 days of the calendar year. Must have additional insurance and a business license. Requires quarterly reporting of the number of days a unit has been rented as a short-term rental. Requires that hosting platforms convey all pertinent requirements of the ordinance, including tax liabilities to new property owners listing on the platform. Provides provisions for code enforcement and administrative penalties. San Luis Obispo Defines a "homestay rental" as owner occupied and provided for fewer than thirty consecutive days. Maximum of four adult guests. Prohibits vacation rentals, which involve rental of a non-owner-occupied dwelling. Homestay permit required, application review fee of $305.00. Business license required. Transient Occupancy Tax required. Property owner must provide annual occupancy verification. Requires a minimum of one guest parking space in addition to their required residential parking. At all times when a homestay rental is occurring, the property owner must be within a fifteen minute drive and accessible 24 hours by phone to respond to complaints regarding the homestay. Limited to the owner occupied building on the subject property. Prohibits homestay rentals in guest houses or guest quarters. Prohibits on-site advertising. Santa Monica Rental unit must qualify as habitable space. Limits property owners to one home rental within City limits (e.g., proof of residency). Must obtain a business license. Prohibits advertising on outside of rental units. Collects Transient Occupancy Taxes. Sacramento Requires a Short-Term Rental Permit or a Conditional Use Permit. The operator of a short-term vacation rental, from their primary residence, is required to apply for a September 19, 2017 Contra Costa County Board of Supervisors Minutes 40 short-term rental permit, pay an annual business tax as a hotel of $50, and collect and remit Transient Occupancy Tax of 12% from renters. Limits rental of accessory buildings to 90 days per year. If more than 90 days per year a conditional use permit will be required. Richmond Collects Transient Occupancy Taxes. Has not adopted any short-term rental specific ordinance. Treats short-term rentals as any other rental property. The approach jurisdictions have taken varies greatly. In general, most jurisdictions have adopted an ordinance, collect a Transient Occupancy Tax and require a business license to operate. In the case of San Luis Obispo, their ordinance limits rentals to owner occupied residences and prohibits all other short-term rentals including vacation rentals. This approach would be an example of a more restrictive regulation, which would aid in protecting single-family neighborhood characteristics. In contrast, the City of Richmond has not adopted an ordinance specific to short-term rentals. The City of Richmond does collect Transient Occupancy Taxes, but treats all short-term rental operations as if they were a typical rental property. This approach is much more permissive, while still generating revenue for the jurisdiction and affording the most flexibility for property owners to adjust to rental demands. PREPARATION OF COUNTY REGULATIONS ON SHORT-TERM RENTALS The purpose of this report is to provide Board members with information regarding the implications, impacts and provisions of adopting an ordinance regulating the short-term rental industry within the County. As detailed above, there are a wide variety of approaches jurisdictions have taken. This section lists key components, and provides and analyzes sample approaches. Key Potential Provisions that Could Be Included In or Omitted From Regulations Restrict the number of days a rental unit can be rented within a calendar year,1. Require property owners to register with the County, get a business license and/or get a permit,2. Notification to neighbors prior to granting certain permits and/or to provide the contact information of the property owner for nuisance complaints, 3. Require owner occupancy of unit being rented or of property generally (hosted vs. non-hosted),4. Establish penalties,5. Require payment of transient occupancy tax, business license tax and/or business license or permit fee,6. Require owner to be nearby during all rentals,7. Prohibit renting of accessory dwelling units and/or other accessory structures,8. Prohibit on-site advertising,9. Limit the number of guests per stay,10. Limit short-term rental activities to certain zoning districts,11. Require at least one additional parking for each unit rented,12. Limit one rental unit per property owner within County boundaries,13. Require quarterly/semi-annual/annual reporting of days a unit has been rented,14. Prohibit rental of any unit that is subject to an Affordable Housing Agreement.15. Sample Options Below are three Sample Ordinance Options that staff has prepared to facilitate discussion. Review of each option can assist the Board in identifying key elements that staff can include in an initial draft ordinance. For the purposes of this review, short-term rentals are those lasting 30 days or less. Sample Ordinance Option 1, would be the most restrictive approach and could involve the following: Allow short-term rentals within owner occupied primary dwelling units only (hosted rentals). Require proof of residency (e.g., utility bills). Require property owners to provide one additional parking space, beyond what is normally required for theSeptember 19, 2017 Contra Costa County Board of Supervisors Minutes 41 Require property owners to provide one additional parking space, beyond what is normally required for the property. Prohibit the short-term rental of accessory buildings, Accessory Dwelling Units and any other building or structure. Limit the number of days a short-term rental space can be occupied to 90 days a year, - no exceptions. Require ministerial permit, payment of all taxes and fees and contact information in notice to neighbors Sample Ordinance Option 2, an intermediate approach, could involve the following: Allow short-term rentals within primary dwelling units (host or no-host). Allow short-term rentals within accessory buildings, Accessory Dwelling Units and any other legal building or structure (hosted only; e.g. owner must occupy primary residence). Limit the number of days that a unit can be rented to 90 days a year. Require ministerial permit and payment of all taxes and fees but no notice to neighbors. Allow exceedances/exceptions through a land use permit process Sample Ordinance Option 3, the most permissive option, could involve the following: Allow short-term rentals of all dwelling units whether hosted or not, but require a ministerial permit if owner not to occupy any portion of premises Place no limits on number of days that a building or structure can be rented per year. Require payment of all taxes and fees but no permits (except as noted above) and no noticing. Evaluating the Sample Options These sample ordinance options describe different approaches the Board may pursue in the crafting of a new short-term rental ordinance. The anticipated pros and cons associated with the sample options are summarized in Table 1 (attached). In short, the preliminary comparison of the sample options demonstrates there may at times be tradeoffs between important goals such as facilitating tourism, minimizing neighborhood traffic impacts, increasing tax revenue, and reducing illegal rental activities. Below is a brief evaluation of each sample ordinance option. Sample Ordinance Option 1, would create the least impacts to neighborhoods as it limits the number of units that can be rented on a single property and requires the property owner to occupy the property during the guest’s stay. Additionally, this option would require that one additional off-street parking space be provided for rental guests. This parking space could be allowed within the required setbacks (e.g., in front a garage). This approach would aid in reducing parking impacts in already congested parking areas of the County. With this option, prohibiting the rental of all Accessory Dwelling Units and other accessory buildings will protect potential affordable housing alternatives in the County. Sample Ordinance Option 2, would allow greater flexibility in the type of rentals that a property owner can offer. Besides a principal dwelling unit, a property owner may elect to rent a cabana, or tiny house located on the property. The impacts to neighbors may increase with this option as multiple renters may occupy a single property at the same time, which could potentially generate additional noise and traffic. This option may also reduce the amount of affordable housing within the County as property owners may elect to offer accessory buildings as short-term rentals instead of traditional long-term rental units. Limits to the number of days a unit can be rented would still apply with this option, which would moderate the rental activity at any given property. Sample Ordinance Option 3, would allow the most flexibility by permitting property owners to rent an entire residence, portions of a residence or accessory buildings. This option would not require the property owner to be on-site during the rental activity if granted a permit. Additionally, this option would not limit the number of days per year a property owner would be allowed to rent the property. Impacts to the neighborhood would be greatest with option as the number of vehicles, guests and days of rental activity within a year would not be limited. As described above, the approach to regulating short-term rental activities varies greatly. To achieve the desired level of regulation, the Board may elect to mix and match provisions from the various sample options. Next StepsSeptember 19, 2017 Contra Costa County Board of Supervisors Minutes 42 Next Steps Upon acceptance of general Board direction, staff will begin preparation of a Draft Short-Term Rental Ordinance. 1. The required California Environmental Quality Act (CEQA) review will be completed and circulated for comment. 2. The Draft Short-Term Rental Ordinance will be presented to the County Planning Commission for their review and recommendations prior to scheduling the hearing before the Board of Supervisors. 3. CONSEQUENCE OF NEGATIVE ACTION: If the Board elects to prohibit the rental of private property on a short-term basis entirely, the County may experience increased code enforcement activity in response to illegal short-term rental properties, and will not receive any Transient Occupancy Tax from the use. CLERK'S ADDENDUM ACCEPTED the report on options for regulation of short-term rental of dwellings within unincorporated areas of the County. PROVIDED initial, general direction to staff from the DCD on the preparation of an ordinance regulating the short-term rental of private dwellings within the unincorporated areas of the County, with the following concerns and preferences: a) the great diversity in the unincorporated areas, that “one size fits all” may present problems in implementation in issues such as parking, and limiting the number of guests allowed. b) Permitting should reasonably protect neighbors without creating an undue beauracratic burden c) That enforcement not become a major difficulty, creating a scenario in which all fees and taxes created are spent on processing permits and enforcement d) Prohibit short term rental of any Accessory Dwelling Unit under a ministerial permit e) Prohibit rental of any unit that is subject to an Affordable Housing Agreement f) Restrict the number of days a rental unit can be rented within a calendar year (90) g) Notification to neighbors prior to granting permits and provision of the contact information of the property owner for nuisance complaints h) Require the owner to be nearby during all rentals i) Set occupancy parameters by the number of beds available in the unit j) Require payment of transient occupancy tax, business license tax and/or business license or permit fee DIRECTED staff get input from the municipal advisory councils, presenting them with outline of today’s conclusions for consideration; and RETURN to the Board by the end of February with an ordinance representative of the least restrictive way to have a balance between community protection and utilizing the income opportunity of short-term rental for the Board's consideration. ATTACHMENTS San Francisco Ord. San Luis Obispo Ord. Santa Monica Ord. Sacramento Ord. Richmond Ord. Table 1 September 19, 2017 Contra Costa County Board of Supervisors Minutes 43 Power Point Presentation September 19, 2017 Contra Costa County Board of Supervisors Minutes 44 September 19, 2017 Contra Costa County Board of Supervisors Minutes 45 September 19, 2017 Contra Costa County Board of Supervisors Minutes 46 September 19, 2017 Contra Costa County Board of Supervisors Minutes 47 September 19, 2017 Contra Costa County Board of Supervisors Minutes 48 September 19, 2017 Contra Costa County Board of Supervisors Minutes 49 September 19, 2017 Contra Costa County Board of Supervisors Minutes 50 September 19, 2017 Contra Costa County Board of Supervisors Minutes 51 September 19, 2017 Contra Costa County Board of Supervisors Minutes 52 September 19, 2017 Contra Costa County Board of Supervisors Minutes 53 September 19, 2017 Contra Costa County Board of Supervisors Minutes 54 September 19, 2017 Contra Costa County Board of Supervisors Minutes 55 September 19, 2017 Contra Costa County Board of Supervisors Minutes 56 September 19, 2017 Contra Costa County Board of Supervisors Minutes 57 September 19, 2017 Contra Costa County Board of Supervisors Minutes 58 September 19, 2017 Contra Costa County Board of Supervisors Minutes 59 September 19, 2017 Contra Costa County Board of Supervisors Minutes 60 September 19, 2017 Contra Costa County Board of Supervisors Minutes 61 September 19, 2017 Contra Costa County Board of Supervisors Minutes 62 September 19, 2017 Contra Costa County Board of Supervisors Minutes 63 September 19, 2017 Contra Costa County Board of Supervisors Minutes 64 September 19, 2017 Contra Costa County Board of Supervisors Minutes 65 September 19, 2017 Contra Costa County Board of Supervisors Minutes 66 September 19, 2017 Contra Costa County Board of Supervisors Minutes 67 September 19, 2017 Contra Costa County Board of Supervisors Minutes 68 September 19, 2017 Contra Costa County Board of Supervisors Minutes 69 September 19, 2017 Contra Costa County Board of Supervisors Minutes 70 September 19, 2017 Contra Costa County Board of Supervisors Minutes 71 September 19, 2017 Contra Costa County Board of Supervisors Minutes 72 September 19, 2017 Contra Costa County Board of Supervisors Minutes 73 September 19, 2017 Contra Costa County Board of Supervisors Minutes 74 September 19, 2017 Contra Costa County Board of Supervisors Minutes 75 September 19, 2017 Contra Costa County Board of Supervisors Minutes 76 September 19, 2017 Contra Costa County Board of Supervisors Minutes 77 September 19, 2017 Contra Costa County Board of Supervisors Minutes 78 September 19, 2017 Contra Costa County Board of Supervisors Minutes 79 September 19, 2017 Contra Costa County Board of Supervisors Minutes 80 September 19, 2017 Contra Costa County Board of Supervisors Minutes 81 September 19, 2017 Contra Costa County Board of Supervisors Minutes 82 September 19, 2017 Contra Costa County Board of Supervisors Minutes 83 September 19, 2017 Contra Costa County Board of Supervisors Minutes 84 Table 1: Pros and Cons of Sample Ordinance Options Potential Regulation PROS CONS COST / REVENUE IMPLICATIONS Sample Option 1 -Allow short term rentals within owner occupied primary dwelling units only (hosted rentals) -Require proof of residency (e.g., utility bills) -Require property owners to provide one additional parking space -Prohibit the short-term rental of accessory buildings, Accessory Dwelling Units and any other building or structure -Limit the number of days a short-term rental space can be occupied to 90 days a year – no exceptions -Require ministerial permit, payment of taxes and fees and contact information in notice to neighbors -Rentals within residences will provide guests with basic conveniences (e.g., kitchen, restrooms, etc.) -Requiring property owners to be located on-site could limit neighborhood disturbances (e.g., loud noise) -Limits the parking impact by requiring one additional space on the rental property and not allowing rental of accessory buildings simultaneously -Reduces potential impacts to neighbors by capping the number of days a residence can be rented -May result in illegal rentals of accessory buildings by being too restrictive -May result in illegal rentals of residences which exceed 90 days of rental activity -Will not allow rental of certain properties that cannot accommodate the required additional off-street parking -No tax on potential revenue from accessory building rental -Limits tax potential from authorized residences to 90 days per year Sample Option 2 -Allow short-term rentals within primary dwellings (host or no-host) -Allow short-term rentals within accessory buildings, Accessory Dwelling Units and any other legal building or structure (hosted only: e.g., owner must occupy primary residence) -Limit the number of days that a unit can be rented to 90 days a year -Require ministerial permit and payment of all taxes and fees but no notice to neighbors -Allow exceedances/exceptions through a land use permit process -Rentals within residences will provide guests with basic conveniences (e.g., kitchen, restrooms, etc.) -Will provide property owners additional revenue generating options by allowing the rental of accessory buildings -Provides for a land use permit process to review exceptions -Reduces potential impacts to neighbors by capping the number of days a residence can be rented -May remove potential long-term rental units from the market -Increased tax revenue compared to Sample Option 1, due to a wider range of potential rental unit types Sample Option 3 -Allow short-term rentals of all dwelling units whether hosted or not, but require a ministerial permit if owner not to occupy any portion of premises -Place no limits on number of days that a building or structure can be rented per year -Require payment of all taxes and fees but no permits (except as noted above) and no noticing -Does not require property owners to occupy any rental unit -Does not limit the number of days a unit can be rented -Increases the potential income for property owners -Does not require any noticing to neighbors -All potential Cons of Sample Option 2 -Change in neighborhood characteristics from single-family to hotel type turnover -Removal of noticing requirements may generate additional code enforcement complaints and inquires to the County regarding neighborhood short-term rental unit activity -Increased tax revenue compared to Sample Option 2, due to removing the limit that a property owner can rent a unit or units September 19, 2017 Contra Costa County Board of Supervisors Minutes 85 Contra Costa County Board of Supervisors September 19, 20171 Short-Term Rental Regulation Discussion September 19, 2017 Contra Costa County Board of Supervisors Minutes 86 Recommendations A. ACCEPT report on options for regulation of short- term rental of dwellings within unincorporated areas of the County. B. PROVIDE initial, general, direction to staff from the Department of Conservation and Development on the preparation of an ordinance regulating the short-term rental of private dwellings within the unincorporated areas of the County. 2 September 19, 2017 Contra Costa County Board of Supervisors Minutes 87 Fiscal Impact • Estimated cost to prepare ordinance(s) depends upon complexity and process used, but an initial estimate is $30 - $50k. • These costs will be assumed by the Department of Conservation and Development, Land Development Fund. 3 September 19, 2017 Contra Costa County Board of Supervisors Minutes 88 Background In response to concerns raised that new, state-mandated easing of restrictions on constructing accessory dwelling units could lead to an increase in short-term rentals rather than more permanent housing, the Board of Supervisors has directed the Department of Conservation and Development staff to evaluate preparing an ordinance which would regulate short-term rental of dwellings. The new ordinance will compliment a potential new taxing mechanism that is currently being developed by staff in conjunction with the County’s Finance Committee. 4 September 19, 2017 Contra Costa County Board of Supervisors Minutes 89 Existing County Regulation The County currently does not issue permits for short-term rentals nor does it grant requests for business licenses for such activities. 5 September 19, 2017 Contra Costa County Board of Supervisors Minutes 90 TYPES OF RENTALS CURRENTLY BEING OFFERED WITHIN THE COUNTY • Entire residences • Single rooms • Guest houses • Tiny homes • Apartments • Condos • Studios 6 September 19, 2017 Contra Costa County Board of Supervisors Minutes 91 ADVANTAGES OF THE SHORT-TERM RENTAL INDUSTRY • The practice allows property owners to take advantage of any unused asset of their property (e.g., a bedroom or empty apartment). • Provides for additional boarding options. • Allows travelers to be in closer contact with other cultures by renting homes and rooms. • Additional rental options could promote travel, lead to increased economic activity and boost tax revenues. 7 September 19, 2017 Contra Costa County Board of Supervisors Minutes 92 DISADVANTAGES OF THE SHORT- TERM RENTAL INDUSTRY •As rental prices increase in some touristic areas of the County, property owners may remove lo ng-term affordable housing units from the market in favor of a more profitable short-term rental unit. •If not regulated properly, jurisdictions may lose revenue. •The industry promotes unfair competition due to less regulation compared to the hotel/motel industry. •Short-term rental properties may change the character of traditional single-family residential neighborhoods (e.g., congested parking and high turn-over of rental property occupancy). 8 September 19, 2017 Contra Costa County Board of Supervisors Minutes 93 REVIEW OF OTHER JURISDICTIONS’ SHORT-TERM RENTAL REGULATIONS SAN FRANCISCO Does not allow short-term rental of units subject to affordable housing programs. Must register the short-term rental unit. Notification of neighbors within 300 feet of nearby short-term rental units. Property owners must occupy the residential unit for a minimum of 275 days of the year. Must have additional insurance and business license. Requires quarterly reporting. 9 September 19, 2017 Contra Costa County Board of Supervisors Minutes 94 San Luis Obispo Limits rentals (Homestays) to a maximum of four guests. Homestay permits are required, application review fee of $305.00. Transient Occupancy Tax required. Property owner must provide annual occupancy verification. Requires one additional parking space beyond what is normally required. Property owner must be within a 15 minute drive and available 24 hours to respond to homestay complaints. Prohibits homestay rentals in guest houses or guest quarters. 10 September 19, 2017 Contra Costa County Board of Supervisors Minutes 95 San Mateo • Rental unit must qualify as habitable space. • Limits property owners to one home rental within City limits (e.g., proof of residency). • Must obtain a business license. • Collects Transient Occupancy Taxes. Sacramento • Requires a Short-Term Rental Permit or Conditional Use Permit (CUP). • Collects Transient Occupancy Tax. • Limits rental of accessory buildings to 90 days a year, otherwise a CUP is required. 11 September 19, 2017 Contra Costa County Board of Supervisors Minutes 96 Richmond • Collects Transient Occupancy Tax. • Has not adopted any short-term rental specific ordinance. • Treats short-term rentals as any other rental property. 12 September 19, 2017 Contra Costa County Board of Supervisors Minutes 97 KEY POTENTIAL PROVISIONS THAT COULD BE USED IN OR OMITTED FROM REGULATIONS 1. Restrict the number of days a rental unit can be rented within a calendar year. 2. Require property owners to register with the County, get a business license and/or get a permit. 3. Notification to neighbors prior to granting certain permits and/or provide the contact information of the property owner for nuisance complaints. 4. Require owner occupancy of unit being rented or of property generally (host vs. non-hosted). 5. Establish penalties.13 September 19, 2017 Contra Costa County Board of Supervisors Minutes 98 6. Require payment of transient occupancy tax, business license tax and/or business license or permit fee. 7. Require owner to be nearby during all rentals. 8. Prohibit renting of accessory dwelling units and/or other accessory structures. 9. Prohibit on-site advertising. 10. Limit the number of guests per stay. 11. Limit short-term rental activities to certain zoning districts. 12. Require at least one additional parking space for each unit rented.14 September 19, 2017 Contra Costa County Board of Supervisors Minutes 99 13. Limit one rental unit per property owner within County boundaries. 14. Require quarterly/semi-annual/annual reporting of days a unit has been rented. 15. Prohibit rental of any unit that is subject to an Affordable Housing Agreement. 15 September 19, 2017 Contra Costa County Board of Supervisors Minutes 100 SAMPLE ORDINANCE OPTION 1 • Allow short-term rentals within owner occupied primary dwelling units only (hosted rentals). • Require proof of residency. • Require property owners to provide one additional parking space, beyond what is normally required for the property. • Prohibit the short-term rental of accessory buildings, Accessory Dwelling Units and any other building or structure. • Limit the number of days a short-term rental space can be occupied to 90 days a year – no exceptions. • Require ministerial permit, payment of all taxes and fees and contact information in notice to neighbors.16 September 19, 2017 Contra Costa County Board of Supervisors Minutes 101 SAMPLE ORDINANCE OPTION 2 •Allow short-term rentals within primary dwelling units (host or no-host). •Allow short-term rentals within accessory buildings, Accessory Dwelling Units and any other building or structure (hosted only: e.g., owner must occupy primary residence). •Limit the number of days that a unit can be rented to 90 days a year. •Require ministerial permit and payment of all taxes and fees but no notice to neighbors. •All exceedances/exceptions through a land use permit process.17 September 19, 2017 Contra Costa County Board of Supervisors Minutes 102 SAMPLE ORDINANCE OPTION 3 • Allow short-term rentals of all dwelling units whether hosted or not, but require a ministerial permit if owner not to occupy any portion of premises. • Place no limits on number of days that a building or structure can be rented per year. • Require payment of all taxes and fees but no permits (except as noted above) and no noticing. 18 September 19, 2017 Contra Costa County Board of Supervisors Minutes 103 EVALUATION OF SAMPLE ORDINANCES Evaluation of Sample Ordinance Option 1: • Least impacts by limiting the number of units that can be rented to one. • Reduces potential nuisances situations by requiring the property owner to host rental guests. • Will limit traffic related issues by requiring one additional parking space. • Retains affordable housing options by prohibiting the short-term rental of accessory buildings. • Retains the neighborhood characteristics by limiting the number of days a short-term rental can be rented to 90 days per year. • Creates a log of registered renters and informs neighbors about new rentals in the area via the noticing process. 19 September 19, 2017 Contra Costa County Board of Supervisors Minutes 104 Evaluation of Sample Ordinance Option 2: •Added flexibility for property owners, by allowing rental of multiple dwelling units on the same lot. •Impacts to neighbors may increase as multiple rentals may occur on the same property during the same period of time. •This option may reduce the amount of affordable housing within the County. •Changes to neighborhood characteristics would be minimized by limiting rental of units to 90 days a year. 20 September 19, 2017 Contra Costa County Board of Supervisors Minutes 105 Evaluation of Sample Ordinance Option 3: •Would allow the most flexibility by permitting property owners to rent an entire residence, portions of a residence or accessory buildings. •Would not require the property owner to be on-site during the rental activity if granted a permit. •Neighborhood impact (e.g., high turn-over of occupants, noise, and traffic) would be greatest with this option as there will be no limit to the number of days per year a dwelling unit can be rented. •Removal of noticing requirements may generate additional code enforcement complaints and inquires to the County regarding neighborhood short-term rental unit activity. 21 September 19, 2017 Contra Costa County Board of Supervisors Minutes 106 ADDITIONAL REGULATORY OPTIONS • Require owner occupancy of unit being rented or of property generally (hosted vs. non-hosted) • Establish penalties • Require payment of transient occupancy tax, business license tax and/or business license or permit fee • Require owner to be nearby during all rentals • Prohibiting renting of accessory dwelling units and/or other accessory structures • Prohibit on-site advertising 22 September 19, 2017 Contra Costa County Board of Supervisors Minutes 107 NEXT STEPS 1. Upon acceptance of general Board direction, staff will begin preparation of a Draft Short-Term Rental Ordinance. 2. The required California Environmental Quality Act (CEQA) review will be completed and circulated for comment. 3. The Draft Short-Term Rental Ordinance will be presented to the County Planning Commission for review and recommendations prior to scheduling the hearing before the Board of Supervisors. 23 September 19, 2017 Contra Costa County Board of Supervisors Minutes 108 RECOMMENDATION(S): 1. OPEN the public hearing on the Laurel Place II Project and RECEIVE testimony. 2. CLOSE the public hearing. 3. FIND that the Revised Mitigated Negative Declaration (the "Revised MND") prepared for the Laurel Place II Project adequately analyzes the project’s environmental impacts, that there is no substantial evidence that the project will have a significant effect on the environment, and that the Revised MND reflects the County’s independent judgment and analysis. 4. ADOPT the Revised MND with Mitigation Measures for the Laurel Place II Project and ADOPT the Mitigation Monitoring Program for the Project. 5. ADOPT Ordinance No. 2017-15 to rezone the subject property from R-20, Single Family Residential (20,000 square feet minimum lot size) to R-15, Single Family Residential (15,000 square feet minimum lot size). 6. ACKNOWLEDGE the County Planning Commission's approval of the vesting tentative map for the Laurel Place II Project. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: John Oborne, 925-674-7793 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D. 5 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 19, 2017 Contra Costa County Subject:Laurel Place II Residential Project / Rezoning Unincorporated Concord Area September 19, 2017 Contra Costa County Board of Supervisors Minutes 109 RECOMMENDATION(S): (CONT'D) > 7. APPROVE the Laurel Place II Project and ADOPT the findings contained in County Planning Commission Resolution No. 17-2017 as the basis for the Board's approval (Attachment 1). 8. ADOPT the conditions of approval for the Laurel Place II Project as approved by the County Planning Commission on June 14, 2017. 9. DIRECT the Department of Conservation and Development, Community Development Division, to file a Notice of Determination with the County Clerk-Recorder. FISCAL IMPACT: None. The applicant is responsible for the cost of processing the application. BACKGROUND: The applicant is pursuing a residential subdivision on 3.8 acres in the Concord area. The approvals that are necessary for the project are a seven lot subdivision and a rezoning of the project site from R-20,Single Family Residential (20,000 sq.ft. min) to R-15, Single Family Residential (15,000 sq.ft. min.). The project would also need approval of the Contra Costa Local Agency Formation Commission (LAFCO) for sanitary sewer service provided by the City of Concord. The proposed seven lot subdivision is located on a flat parcel with proposed lots ranging in size from 28,378 square feet to 15,028 square feet, The lot sizes are consistent with the surrounding neighborhood, with somewhat larger lots to the east and somewhat smaller lots to the west. The project does not involve the granting of any variances. After conducting a public hearing on June 14, 2017 the County Planning Commission (CPC) approved the subdivision and recommended to the Board of Supervisors approval of the rezoning. Previous Development This is the second subdivision of a two-stage development. The first subdivision, Laurel Place I, is an eight lot subdivision, with a rezoning, that was approved by the County in 2007. Laurel Place I, which is located on adjacent land to the south, is constructed and occupied ( Refer to Attachment 7, Exhibit 1 - Vicinity Map). The current proposal, Laurel Place II, is a seven lot subdivision, with rezoning and a public trail that connects to the public trail that currently runs through Laurel Place I. The proposed rezoning, which is similar to the rezoning that was approved for Laurel Place I, provides a transition from smaller lots at the west to larger lots at the east ( Refer to Attachment 7, Exhibit 2- Rezoning Map) and is consistent with the underlying General Plan designation of Single Family Residential, Low Density. Previous County Planning Commission (CPC) Hearing This item was originally heard by the CPC on September 29, 2015. Testimony was taken and the item was continued to allow staff time to respond to a recent letter from the City of Concord ( Refer to Attachment 6, Correspondence, #1) and a letter from a neighbor (Refer to Attachment 6, Correspondence, #2). The City believed the County should require that the project meet City's development standards because the project site, along with the surrounding Ayers Ranch area, could be annexed in the future. The letter from a neighbor, off of Kirkwood Court, expressed concern that the proposed Mitigated Negative Declaration for the project did not address the project's potential impacts to the biological resources including California tiger salamander and wetlands. Response to City of Concord On October 7, 2015 County staff, along with County Public Works staff, met with staff from the City of Concord September 19, 2017 Contra Costa County Board of Supervisors Minutes 110 to discuss their concerns. The main concern is that this area has the potential of being annexed by the City in the future and the City believes that the County should require the project meet their development standards; including drainage, pedestrian facilities, undergrounding utilities and constructing street improvements along adjacent public right-of-ways. As a result of the meeting County Public Works responded in a letter dated January 11, 2016 ( Refer to Attachment 6, Correspondence, #3). The letter outlined the County development standards as they relate to the project, including; 1.) Regarding nearby Myrtle Drive; the project does not have frontage to Myrtle Drive, nor does it take access from it. Since the County Subdivision Ordinance does not have provisions to require construction of improvements, such as sidewalks, along off-site streets, the County cannot require the project to construct street improvements along Myrtle Drive, as the City requested. In addition, there are no plans by the County to widen or improve Myrtle Drive. 2.) Regarding the project trail; the project will construct a trail on the project site and dedicate it to the City, as the developer did with their recently approved and constructed Laurel Place I, located directly south of the project site. The County has no trail plans in the greater Ayres Road area at this time. Environmental Review / Response to the Neighbor's Letter In response to the letter from a neighbor regarding the Mitigated Negative Declaration, the applicant retained a biological consultant to investigate the concerns about potential wetlands and species on the project site. After visiting the project site, the biological consultant did find new potential impacts to biological resources. As a result of these findings a Revised Mitigated Negative Declaration (Revised MND) ( SCH#2015112028) was developed incorporating these new impacts and mitigations. The Revised MND was circulated to the State Clearing House for a 30 day period beginning on October 18, 2016 ( Refer to Attachment 5, CEQA Determination). In response to the Revised MND the California Department of Fish and Wildlife (CDFW) submitted a letter dated November 23, 2016 (Refer to Attachment 6, Correspondence, #4) expressing concerns about potential impacts to biological resources including special status plants, California tiger salamander (CTS) and wetlands. In response to the CDFW letter, on January 26, 2017, the applicant and their biological consultant met with Jeanette Griffin of the CDFW on the project site to discuss their concerns. As a result of the meeting the applicant's biological consultant, WRA Environmental Consultants, drafted a memo dated March 1, 2017 ( Refer to Attachment 6, Correspondence, #5) that clarified impacts and mitigation measures as they relate to CTS, western burrowing owl, special-status plants and wetlands. On March 16, 2017, County staff contacted Jeanette of CDFW and she confirmed the CDFW concurs with the impacts and mitigations outlined in the WRA memo, dated March 1, 2017. The impacts and mitigation in the WRA memo are now incorporated into the Revised MND by reference. Sanitary Sewer Service On September 8, 2015 the Concord City Council adopted Resolution No. 15-59 establishing a non-binding strategy to annex the unincorporated Ayers Ranch portion of the City's Sphere of Influence by the year 2030. The project site is within this area. This action allows, under the provisions of LAFCO, a resident in this area to apply to the City for an Out of Agency Service Agreement for sanitary sewer service. County Planning Commission Hearing on June 14, 2017 As previously noted, the County Planning Commission considered this application on June 14, 2017. Three neighbors who showed support for the project and one neighbor expressed concern about the biological impacts and sought clarification about one of the impacts. After evaluating the proposal and evidence submitted, the CPC voted unanimously to approve the subdivision and to recommend approval of the rezoning to the Board of Supervisors. It should be noted that during the hearing the Planning Commissioners requested the applicant to work with County staff to try to incorporate a 30 foot strip of adjacent land, which is not owned by the applicant, into the project site. The purpose was to provide for a more continuous development of the project site. Since the CPC hearing, on June 14, 2017 the applicant contacted the owner of the land in question and was not able to acquire the land ( Refer to Attachment 6, Correspondence, #6). September 19, 2017 Contra Costa County Board of Supervisors Minutes 111 CONSEQUENCE OF NEGATIVE ACTION: If the Board does not approve the Rezoning the Vesting Tentative Map that was approved by the CPC would be invalid. CLERK'S ADDENDUM CLOSED the public hearing; FOUND that the Revised Mitigated Negative Declaration (the "Revised MND") prepared for the Laurel Place II Project adequately analyzes the project’s environmental impacts, that there is no substantial evidence that the project will have a significant effect on the environment, and that the Revised MND reflects the County’s independent judgment and analysis; ADOPTED the Revised MND with Mitigation Measures for the Laurel Place II Project and ADOPTED the Mitigation Monitoring Program for the Project; ADOPTED Ordinance No. 2017-15 to rezone the subject property from R-20, Single Family Residential (20,000 square feet minimum lot size) to R-15, Single Family Residential (15,000 square feet minimum lot size); ACKNOWLEDGED the County Planning Commission's approval of the vesting tentative map for the Laurel Place II Project; APPROVED the Laurel Place II Project and ADOPTED the findings contained in County Planning Commission Resolution No. 17-2017 as the basis for the Board's approval; ADOPTED the conditions of approval;. DIRECTED the Department of Conservation and Development, Community Development Division, to file a Notice of Determination with the County Clerk-Recorder AGENDA ATTACHMENTS Attachment 1 - CPC Resolution No. 17-2017 Attachment 2 - Rezoning Ordinance No 2017-15 / Findings Map Attachment 3 - CPC Staff Report 6/14/17 Attachment 4 - Conditions of Approval Attachment 5 – CEQA Determination & Mitigation Monitoring Reporting Program Attachment 6 - Correspondence Attachment 7 - Vicinity Map / Rezoning Map Attachment 8 - Subdivision Map SD14-9389 Attachment 9 - Notification List Attachment 10- Power Point MINUTES ATTACHMENTS Signed Ordinance 2017-15 September 19, 2017 Contra Costa County Board of Supervisors Minutes 112 September 19, 2017 Contra Costa County Board of Supervisors Minutes 113 September 19, 2017 Contra Costa County Board of Supervisors Minutes 114 September 19, 2017 Contra Costa County Board of Supervisors Minutes 115 September 19, 2017 Contra Costa County Board of Supervisors Minutes 116 September 19, 2017 Contra Costa County Board of Supervisors Minutes 117 September 19, 2017 Contra Costa County Board of Supervisors Minutes 118 September 19, 2017 Contra Costa County Board of Supervisors Minutes 119 September 19, 2017 Contra Costa County Board of Supervisors Minutes 120 September 19, 2017 Contra Costa County Board of Supervisors Minutes 121 September 19, 2017 Contra Costa County Board of Supervisors Minutes 122 September 19, 2017 Contra Costa County Board of Supervisors Minutes 123 Department of Conservation and Development County Planning Commission Wednesday, June 14, 2017– 7:00 .P.M. Laurel Place II – 7 Lot Residential Subdivision / Myrtle Drive & Bailey Road / Concord Area Executive Summary This item was originally heard by the Planning Commission on September 29, 2015. Testimony was taken and the item was continued to allow staff time to respond to a letter from the City of Concord regarding the project’s development standards and a letter received that evening from a neighbor stating that the Mitigated Negative Declaration for the project did not address potential Biological Impacts that may occur on the project site as a result of the project. The 3.59 acre project site is located in a pocket of unincorporated County surrounded by the City of Concord (Refer to Attachment 4, Graphics, Exhibit 1- Vicinity Map). Since the Planning Commission hearing in 2015 County staff has met with the City of Concord to discuss their concerns and the potential biological impacts to the project site have been addressed. The following is a summary: City of Concord: On October 7, 2015 County staff, along with County Public Works staff, met with staff from the City of Concord to discuss their concerns. City of Concord concerns; For the City’s letter outlining their concerns, dated September 25, 2015 refer to Attachment 3, Correspondence, #1: The main concern is that this area is planned for future annexation to the City and the City believes that the County should require the project meet the their development standards; including drainage, pedestrian facilities, undergrounding utilities and constructing street improvements along adjacent public right-of-ways. Most of the City’s concerns had to do with Public Works issues. The following is a summary of the City’s concerns and Public Works response; for the full memo from Public Works, dated January 11, 2016, refer to Attachment 3, Correspondence, #2: City of Concord: The City requests that Myrtle Drive and Bailey Road be improved as part of the project. September 19, 2017 Contra Costa County Board of Supervisors Minutes 124 2 County Public Works: As the proposed subdivision has no actual frontage to Myrtle Drive, nor is it taking access from it, there are no provisions in the County Subdivision Ordinance to require construction of improvement along Myrtle Drive. (Refer to Attachment 4, Graphics, Exhibit 3 that shows strip of land that is not part of project site) City: The City requests that pedestrian facilities be constructed along both Bailey Road and Myrtle Drive. Public Works: The County has no trail plans in the area at this time. The prior trail construction (in Laurel Place 1) by the applicant and the extension of these improvements through the subject subdivision was in response to a request by the City. City: Do not increase runoff from project into downstream culvert (leading to former Naval Weapons Station property) and there should be a requirement to meter it onsite in the bioretention basin. In addition, there should be a requirement that the project verify the downstream culvert across Bailey Road is functional and in good condition or otherwise replace. Public Works: The bio retention basin is a C.3 feature. It is intended for bio retention and hydromodification, not attenuation of runoff for flood control purposes. A preliminary drainage study was submitted and reviewed th at indicated that the existing culverts crossing Bailey Road could accommodate the runoff from the project site. The actual condition of these facilities and their possible replacement will typically be addressed during the design stage of the project. City: The City requests that the applicant underground all utilities along the proposed private street, Bailey Road and Myrtle Drive. Public Works: County Code 96-10.006 specifically limits the utility undergrounding requirements to the frontage of public streets. The project does not front public streets. The poles on the first phase of these trial improvements adjacent to the southeast were similarly relocated, not undergrounded. City: Hammerhead versus Turnaround – confirm what exactly Fire District requirement is and what County requirement is. September 19, 2017 Contra Costa County Board of Supervisors Minutes 125 3 Public Works: County Code 96-12-406 allows some flexibility in the design of turn-arounds at the terminus of private roads. The County and Fire Districts have developed various hammer-head and shunt style turnarounds that accommodate their needs. The design as shown was reviewed by the Contra Costa Fire District and found to be acceptable to them. Biological Impacts / Revised Initial Study Mitigated Negative Declaration (IS/MND): A letter from a neighbor was submitted the night of the September 29, 2015 CPC hearing challenging the CEQA Mitigated Negative Declaration (MND) finding of no impact to biological resources for the project ; for letter refer to Attachment 3, Correspondence, #3). The concern was that the California Tiger Salamander (CTS), which is a State and federally listed threaten species, may be impacted since a portion of the site contained areas that, during the winter, gather rain causing temporary ponds which may be a habitat for the CTS. In response to this concern the applicant retained a wildlife biologist in early 2016 to conduct a biological assessment of the property. It was during these assessments the biologist identified potential impacts to California Tiger Salamander (CTS), Burrowing Owls, Nesting Birds and Wetlands that occur on the project site. The biologist recommended mitigation measures that require the project comply with federal and state regulatory agencies including the California Department of Fish and Wildlife (CDFW), U.S. Fish and Wildlife Service (USFWS), U.S. Army Corps of Engineers (USACE) and the Regional Water Quality Control Board (RWQCB). A Revised Mitigated Negative Declaration (Revised MND) was developed to incorporate the new impacts and mitigations to biological resources. The Revised MND, dated October 2016 (See Attachment 2) was amended to incorporate these findings and the document was circulated to the State Clearing House (SCH# 2015112028) for a 30 day period from October 18, 2016 to November 17, 2016. In response to the Revised MND the California Department of Fish and Wild life (CDFW) submitted a letter dated November 23, 2016; for letter refer to Attachment 3, Correspondence, #4) expressing concerns about biological resources, including CTS, Special-Status Plants and wetlands. September 19, 2017 Contra Costa County Board of Supervisors Minutes 126 4 In response to the letter, on January 26, 2017 the applicant and their biological consultant met with Jeanette Griffin of the California Department of Fish and Wildlife (CDFW) on the project site to review the concerns of CDWF. As a result of the meeting the applicant’s biological consultant, WRA Environmental Consultants, drafted a memo, dated March 1, 2017; for Memo refer to Attachment 3, Correspondence, #5) that clarified impacts and mitigation measures to CTS, Burrowing Owl, Special-status Plants and Wetlands. On March 16, 2017 County staff contacted Jeanette of CDFW and she confirmed that CDFW concurs with the impacts and mitigations outlined in the memo, dated March 1, 2017 . The impacts and mitigations in the Memo from WRA memo are now incorporated into the Revised MND. Neighbor’s Concerns: At the September 29, 2015 CPC hearing several neighbors expressed concerns about the project. The following are a summary of concerns followed by staff response: Neighbor’s concern: We’ve experienced crime and trash in this neighborhood and we believe that the project would add to these problems in this area. (That evening the Planning Commission also requested staff to contact the Sheriff’s Department to inquire about the crime rate in this area). Staff response: Staff contacted Mike Voss of the Sherriff Department’s Crime Analyst Division regarding these issues and he indicated that this area is not considered a high crime area, nor have they had calls to remove t rash. He suggested that, if the neighbors would like to contact their Department regarding their concerns, Jessica Bledsoe (313-2535) is a Crime Prevention Specialist and would be happy to discuss any of the issues with them. Neighbor’s concern: We would like the proposed homes to face Myrtle Drive since this would help deter crime. Staff response: The applicant does not own the strip of land along Myrtle Drive and therefore cannot construct the homes on that property (Refer to Attachment 4, Graphics, Exhibit 3 that shows strip of land not owned by applicant). September 19, 2017 Contra Costa County Board of Supervisors Minutes 127 5 Neighbor’s concern: Traffic on Bailey Road is very busy right now and the project would add to it. Staff response: The project does not access Bailey Road. Neighbor’s concern: I purchased my house because the area is rural and to change the lot size to smaller lots would take away from that rural feel. The lot size should stay 20,000 square feet and not be allowed (through the proposed Rezoning from R-20 to R-15) to be reduced to 15,000 square feet. Staff response: The proposed rezoning to R-15 (15,000 square foot minimum lot size) is consistent with the Laurel Place I, directly south, and actually provides for larger lots than those lots to the west, which have an R-10 zoning (10,000 square foot minimum lot size). The project provides a transition from smaller lots to the west (10,000 square foot min.) to larger lots at the east (20,000 square foot min.). (Refer to Attachment 4, Graphics, Exhibit 2 that shows transitional zoning from smaller to larger lots). Neighbor’s concern: Laurel Drive is narrow and there is a concern about emergency vehicle access. Staff response: The project is required to comply with Fire District standards for access and they have indicated, in a memo dated January 22, 2015 that access as shown complies with their requirements. Neighbor’s concern: The project would add vehicle traffic and construction traffic to Myrtle Drive, which is already a busy street. Staff response: The project would add approximately 7 peak hour trips of vehicular traffic to Myrtle Drive, which is not considered a significant impact to traffic. I. Project Summary The applicant requests approval of rezoning the project site from R-20 (20,000 sq. ft. min. lot size) to R-15 (15,000 sq. ft. min. lot size) (Refer to Attachment 4, Graphics, Exhibit 3, Rezoning Map) and a Vesting Tentative Map for seven residential lots with a public trail along its western boundary (Refer to Attachment 5, Vesting Tentative Map). September 19, 2017 Contra Costa County Board of Supervisors Minutes 128 6 II. Recommendation Staff recommends that the County Planning Commission do the following: A. Find that the Revised Mitigated Negative Declaration, dated October 2016 (Refer to Attachment 2, Revised MND) was presented to the County Planning Commission, and the Commission reviewed and considered the information contained in the Revised IS/MND prior to making a decision on the project; and, B. Find the Revised MND reflects the County’s independent judgment and analysis and was prepared consistent with the State and County CEQA Guidelines; and, C. Find that on the basis of the whole record, the County has determined there is no substantial evidence that the project, after mitigation, would have a significant effect on the environment; and, D. Adopt the Revised MND and the mitigation measures contained therein; and E. Adopt the Findings (Refer to Attachment 1, Findings) and Approve Vesting Tentative Map for seven residential lots and a public trail (Refer to Attachment 5 – Vesting Tentative Map) subject to the conditions of approval and mitigation measures (Refer to Attachment 1, Conditions of Approval) ; and, F. Adopt a motion to recommend that the Board of Supervisors adopt the Revised MND, with mitigation measures and approve the rezoning of the project site from R-20 to R-15 (Refer to Attachment 4, Graphics, Exhibit 2, Rezoning Map). III. Site / Area Description The 3.59 acre project site is a flat, vacant lot that is located in a pocket of unincorporated County surrounded by the City of Concord Refer to Attachment 4, Graphics, Exhibit 1, Vicinity Map). The site is, for the most part, surrounded by residential development, beyond which in a north easterly direction, is the Concord Naval Weapons Station. IV. Agency Comments Local Agency Formation Commission (LAFCO): Regarding sewer service, which would be provided by the City of Concord; in an email, dated September 29, 2014 LAFCO pointed out that a city can apply to LAFCO to provide service outside it jurisdictional boundary in one of two way situations: 1) if the subject territory is outside the city’s boundary and outside the city’s sphere of influence (SOI) in response to a public health and safety emergency or 2) if the subject territory is outside the city’s boundary and inside the city’s SOI in anticipation of a future September 19, 2017 Contra Costa County Board of Supervisors Minutes 129 7 annexation. Staff: On September 8, 2015 the Concord City Council adopted Resolution No. 15- 59 establishing a non-binding strategy to annex the unincorporated Ayers Ranch portion of the City’s Sphere of Influence by the year 2030. The project site is within this area. By this action sewer service to the project can be provided by option number 2 above. City of Concord: Response to the City of Concord’s letter dated September 25, 2015 (Attachment 3, Correspondence, #1) found in the Executive Summary at the beginning of this report. Contra Costa Fire Protection District: In a memo dated January 22, 2015 the District indicated that the revised turnaround complies with Fire District standards. California Historical Resources Information System: In a memo date October 2, 2014 it was recommended that an archaeological study be done on the site since there is a possibility of these resources present. Staff: The applicant contracted with Holman and Associates Archaeological Consultants to review the project site and, in a memo dated November 14, 2014 Holman and Associates concluded that there are no archaeological materials anywhere inside the project site, nor where there any recorded sites in the area. Contra Costa Water District: In a memo dated January 30, 2015, the District indicated that service would be provided subject to their requirements. V. CEQA Review Initial Study / Mitigated Negative Declaration There was an Initial IS/MND, dated June 2015 that was posted for a 20 day public comment period that ended on July 7, 2015. During the comment period the County received two letters. One letter was from a neighbor (attached in correspondence as #5) and the other letter was from LAFCO. A letter from the neighbor (Refer to Attachment 3, Correspondence, #6) objected to the project because they contend that the applicant, Lennox Homes, entered into separate agreement with the City of Concord and LAFCO to provide sewer September 19, 2017 Contra Costa County Board of Supervisors Minutes 130 8 service, but that agreement doesn’t extend to the surrounding neighbors who want sewer service. Staff response: This comment is noted and is part of this report that will be considered by the Planning Commission when making a decision about the project. However, this response is limited because the comment does not relate to the adequacy or accuracy of the IS/MND. In addition, since the date of the neighbor’s letter, the City of Concord has adopted a Resolution of intent to Annex the Ayres Ranch area which now allows the neighbor to apply to the City of Concord for an Out of Agency Service agreement to have sewer service. The letter from LAFCO stated that they were in agreement with the condition of approval that requires the applicant to comply with their requirement s prior to filing the final map. Revised Mitigated Negative Declaration In response to comments received regarding impacts to biological resources the County issued a Revised MND in October 2016 for a 30 day public comment period from October 18, 2016 through November 17, 2016. Comments regarding the Revised MND are addressed in the Executive Summary Section at the begging of this report. VI. Staff Analysis This is the second subdivision of a two stage development. The first subdivision, Laurel Place I, is located directly adjacent to the south (Refer to Attachment 4, Graphics, Exhibit 2). It is an eight lot subdivision, with public trail, that was approved by the County in 2007. It also involved a rezoning from R-20 to R-15. The project was recently constructed and the homes are occupied. Similarly, the current proposal, Laurel Place II, involves the rezoning of property from R-20 to R-15 and the construction of homes with a public trail. Staff believes that this project would be a benefit to the community because it is an infill project, provides new homes and a public trail to the area. A. General Plan and Zoning: The proposed rezoning from R-20, Single Family Residential (20,000 square foot minimum lot size) to R-15, Single Family Residential (15,000 square foot minimum lot size) is consistent with the underlying general September 19, 2017 Contra Costa County Board of Supervisors Minutes 131 9 plan designation of Single Family Low Density. The proposed rezoning is also consistent with the zoning that is located adjacent to the south and it provides a transition from R-10 zoning to the west and R-20 zoning to east. B. Tree Removal: The project proposes to remove 33 trees, 11 of which are oak trees. According to an arborist report submitted by the applicant (Mc Neil, 8/14/14) most of the trees proposed for removal are in declining or poor health. The landscape plan for the project proposes the planting of 37 trees along the proposed public trail and staff is recommending, in addition to those trees, the project plant one street tree for each lot. C. Public Trail: The project is also proposing a section of public trail along the western edge . This would e xtend the trail section that has been built in the completed Laurel Place I project to the south. This section of trail is part of a larger trail plan envisioned by the City of Concord and would be dedicated to them for that purpose. VII. Traffic and Circulation The project has a 79-foot long frontage along Bailey Road, but is not proposing to use that street for site access. Instead, they propose to serve all seven of the residential lots from a private road extending southwesterly through their adjacent subdivision to a “knuckle” in Laurel Place, a private road. The travel way of the private road will be 20 -28 feet wide within a 21-29-foot wide access and utility easement. An additional 20-foot wide PG&E and trail easement will run the length of the private road and extend past the hammer-head turnaround to Bailey Road. As with the prior phase of this project, the trail easement will be dedicated to the City of Concord and constructed to City standards. Drainage The project site generally drains from southeast to the northern tip of the property to culverts located under Bailey Road. The proposed fill and a retaining wall to be constructed along the east property line have been relocated further into the site to accommodate a drainage ditch at the toe of the wall. A right-of-entry may not be required from the adjacent property owner to install and maintain these improvements. Division 914 of the County Ordinance Code requires that all stormwater entering and/or originating on this property to be collected and conveyed, without diversion and within an adequate storm drainage system, to an adequate natural watercourse having a September 19, 2017 Contra Costa County Board of Supervisors Minutes 132 10 definable bed and banks, or to an existing adequate public storm drainage system which conveys the stormwaters to an adequate natural watercourse. A study verifying the adequacy of the culverts crossing Bailey Road was submitted and reviewed. Conveyance of storm waters to this culvert system with on -site detention and minor improvements at the upstream entrance shou ld satisfy the drainage requirements of the County Ordinance Code. VIII. Conclusion Staff recommends that the County Planning Commission find the Revised MND, dated October 2016, is adequate for the purposes of CEQA and adopt the Revised MND, and mitigation measures, approve the Vesting Tentative Map, subject to the conditions of approval and adopt a motion to recommend that the Board of Supervisors adopt the Revised MND with mitigation measures and approve the rezoning of the property from R-20 to R-15. Attachment 1: Findings and Conditions of Approval Attachment 2: CEQA Determination / Revised IS/MND Attachment 3: Correspondence Attachment 4: Graphics – Maps; Vicinity Map, Rezoning Map, Strip of Land Map Attachment 5: Vesting Tentative Map, Grading and Landscaping Plan September 19, 2017 Contra Costa County Board of Supervisors Minutes 133 1 CONDITIONS OF APPROVAL FOR COUNTY FILE NO. SD14-9389 AS APPROVED BY THE COUNTY PLANNING COMMISSION ON JUNE 14, 2017 Administrative 1. This approval is based on the exhibits and reports received by the Department of Conservation and Development (DCD) as follows: a) Vesting Tentative Map dated received March 2, 2015. b) Arborist report by Joseph McNeil dated August 14, 2014. c) Soil Investigation Report by Geotechnical Engineering Inc, dated December 4, 2014. d) Storm Water Control Plan by Apex Civil Engineering and Land Surveying dated September 7, 2014. e) Laurel Place II Revised Mitigated Negative Declaration dated October 2016. f) Biological Memorandum, dated March 1, 2017, by WRA Environmental Consultants g) Geologic Peer Review by Darwin Myers Associates dated September 27, 2014. h) Archaeological Review by Holman and Associates dated November 14, 2014. 2. Approval of Vesting Tentative Map, SD14-9389 is contingent upon the Board of Supervisor approval of Rezoning, RZ14-3228 for this site. 3. This approval allows for a maximum of seven residential lots. 4. This application is subject to an initial application fee, which was paid with the application submittal, plus time and materials costs if the application review September 19, 2017 Contra Costa County Board of Supervisors Minutes 134 2 expenses exceed 100% of the initial fee. Any additional fee due must be paid within 60 days of the permit effective date or prior to use of the permit whichever occurs first. The fees include costs through permit issuance plus five working days for file preparation. You may obtain current costs by contacting the project planner. If you owe additional fees, a bill will be sent to you shortly after permit issuance. Indemnification 5. Pursuant to Government Code Section 66474.9, the applicant (including the subdivider or any agency thereof) shall defend, indemnify, and hold harmless the County, agents, officers, and employees from any claim, action, or proceeding against the Agency (the County) or its agents, officers, or employees to attack, set aside, void, or annul, the Agency’s approval concerning this subdivision map application, which action is brought within the time period provided in Section 66499.37. The County will promptly notify the subdivider of any such claim, action, or proceeding and cooperate fully in the defense. Compliance Report 6. At least 45 days prior to filing a final map or issuance of grading permit, whichever occurs first, the applicant shall submit a report on compliance with the conditions of approval with this permit for the review and approval of DCD. The fee for this application is a deposit of $1000 that is subject to time and materials costs. Should staff costs exceed the deposit, additional fees will be required. A. Except for those conditions administered by the Public Works Department, the report shall list each condition followed by a description of what the applicant has provided as evidence of compliance with that condition. B. Unless otherwise indicated, the applicant will be required to demonstrate compliance with the conditions of this report prior to filing the final map. Child Care 7. Upon the issuance of building permits, the developer shall pay a fee of $400 per lot upon which a residence is being built for childcare facility needs in the area as established by the Board of Supervisors. September 19, 2017 Contra Costa County Board of Supervisors Minutes 135 3 Police Services 8 The owner of the property shall participate in the provision of funding to maintain and augment polices services by voting to approval a special tax for the parcels created by this subdivision approval. The tax shall be the per parcel annual amount (with appropriate future CPI adjustmen t) then established at the time of voting by the Board of Supervisors. The election to provide for the tax shall be completed prior to filing the final map. The property owner shall be responsible for paying the cost of holding the election, payable at the time the election is requested by the owner. Allow a minimum of three to four months for processing. Park Dedication 9. Upon the issuance of building permits, the developer shall pay a fee of $7,238 per lot upon which a residence is being built to the County for Park Dedication fees. Air Quality 10. Consistent with the Best Management Practices required by the BAAQMD, the following actions shall be incorporated into construction contracts and specifications for the project:  All exposed surfaces (e.g., parking areas, staging areas, soil piles, graded areas, and unpaved access roads) shall be watered two times per day.  All haul trucks transporting soil, sand, or other loose material off-site shall be covered.  All visible mud or dirt tracked-out onto adjacent public roads shall be removed using wet power vacuum street sweepers at least once per day. The use of dry power sweeping is prohibited.  All vehicle speeds on unpaved roads shall be limited to 15 mph.  All roadways, driveways, and sidewalks to be paved shall be completed as soon as possible.  Building pads shall be laid as soon as possible after grading unless seeding or soil binders are used.  Idling times shall be minimized either by shutting equipment off when not in use or reducing the maximum idling time to 5 minutes (as required by the California airborne toxics control measure Title 13, Section 2485 of September 19, 2017 Contra Costa County Board of Supervisors Minutes 136 4 California Code of Regulations [CCR]). Clear signage shall be provided for construction workers at all access points.  All construction equipment shall be maintained and properly tuned in accordance with manufacturer’s specifications. All equipment shall be checked by a certified mechanic and determined to be running in proper condition prior to operation.  A publicly visible sign shall be posted with the telephone number and contact information for the designated on-site construction manager available to receive and respond to dust complaints. This person shall report all complaints to Contra Costa County and take immediate corrective action as soon as practical but not more than 48 hours after the complaint is received. The BAAQMD’s phone number shall also be visible to ensure compliance with applicable regulations. Mitigation Measure AIR 1. Biology California Tiger Salamander 11. As required under the California Endangered Species Act and Fish and Game Codes, the applicant shall consult with CDFW if there is take or possession of CTS as defined under the Fish and Game Code anticipated as a result of the proposed project. If no take of individual CTS is anticipated as occurring under the mitigation measures stated below, no further action is required. If a Corps of Engineers permit is required for fill of any wetlands, the Corps may also elect to consult with the USFWS under Section 7 of the Endangered Species Act. The applicant shall comply with all terms of any endangered species permits required and issued including any mitigation requirements and provide proof of compliance, including any compensatory mitigation, to the Department of Conservation and Development (DCD) prior to issuance of a grading permit. Prior to any construction activities, the following measures shall be conducted: a) A silt fence (properly buried at the base in 6 inches of soil) shall be installed along the project footprint to provide a buffer between the edge of fencing and the surrounding roadways. The exclusion fencing shall be composed of Geotex 102F (or its equivalent), a durable material capable of withstanding ultraviolet degradation for the duration of the project. The fence is 12 inches high, buried in the ground, and includes one way exit September 19, 2017 Contra Costa County Board of Supervisors Minutes 137 5 funnels which may permit terrestrial species to vacate the constructio n area. The fencing will be inspected weekly and remain in place for the duration of construction activities. b) Immediately prior to the first day of construction activities, an approved biologist shall conduct an environmental training session with all workers on site to inform them about environmental issues regarding the potential for sensitive species, including CTS to be present on the site and provide training on avoidance and protection of the species should any individuals be observed. All work shall stop should an individual be observed during construction and the CDFW and USFWS notified. c) A qualified BiologicaI Monitor shall be present during initial grading activities to observe all construction activities and immediately stop work should any CTS be observed. The CDFW and USFWS shall be notified should any individuals be observed. d) To prevent inadvertent entrapment of sensitive species during construction, the on-site biologist and/or construction foreman/manager shall ensure that all excavated, steep-walled holes or trenches more than one-foot deep are completely covered at the close of each working day by plywood or similar materials, or provided with one or more escape ramps constructed of earth fill or wooden planks and inspected by the on-site biologist. Before such holes or trenches are filled, they will be thoroughly inspected for trapped animals by the on-site biologist and/or construction foreman/manager. If any CTS are observed, all work must stop and CDFW and USFWS contacted. e) All activities listed above shall be recorded and maintained in a project monitoring construction log. Training materials, including photographs of the potential listed species in the area, and a list of numbers of personnel, including the US Fish and Wildlife Service and the Department of Fish and Wildlife, will be placed in the log book. Site visits and inspections shall be regularly entered into the log book by the contractor and the monitoring biologist. All applicable permits and conditions to protect sensitive species habitat will be copied and placed in the log book. Finally, the following mitigation measure shall be conducted to prevent CTS from entering the project area after construction is completed: September 19, 2017 Contra Costa County Board of Supervisors Minutes 138 6 f) A suitable concrete (or brick) wall, curb, or berm, at least 12 inches high, shall be constructed along the boundary of development adjacent to Bailey Avenue and the junction with Myrtle Drive to prevent any juvenile and adult CTS from accessing the area in the future from the adjacent CNWS. The design and placement of the barrier is subject to the review of a qualified biologist retained by the applicant and review and approval of DCD. Mitigation Measure Bio 1 Special-status Plants 12. Prior to site disturbance a qualified biologist, retained by the applicant, shall conduct a special-status plant survey. Avoidance and minimization measures shall be proposed, should any rare plants be observed during the survey. Additionally, the removal of any native (non -grafted) California black walnut trees on the site shall be replaced at a ratio of 6:1. Nesting Birds 13. If site disturbance commences between February 1 and August 31, a qualified biologist shall conduct a pre-construction bird nesting survey within 14 days of project initiation. If nests of native birds are detected on or adjacent to the site, a no disturbance buffer (generally 50 feet for passerines and 300 feet for raptors) in which no new site disturbance is permitted shall be observed until August 31, or the qualified biologist determines that the young are foraging independently. The size of the no-disturbance buffer shall be determined by a qualified biologist, and shall take into account local site features and existing sources of potential disturbance. If more than 14 days elapses between the survey and the start of construction, the survey shall be repeated. The project sponsor shall provide proof of compliance to the County prior to issuance of a grading permit. Mitigation Measure Bio 3 Wetlands 14. Authorization from the USACE and RWQCB for the fill of jurisdictional wetlands shall be obtained by the applicant prior to the start of construction. The project sponsor shall comply with all terms of the permits including any mitigation requirements and provide proof of compliance to the County prior to issuance of a grading permit. If the applicant choses or is required to September 19, 2017 Contra Costa County Board of Supervisors Minutes 139 7 avoid all delineated wetlands as a result of project redesign and no fill of wetlands occurs, no permits will be necessary. The applicant shall demonstrate to the County that the project has avoided fill in any delineated wetland prior to issuance of the grading permit. Mitigation Measure Bio 4 Geology 15. A. Geotechnical Update Report. At least 30 days prior to requesting recordation of the Final Map, the project proponent shall submit and updated geotechnical report. The update shall address the following:  A screening investigation to assess liquefaction potential. The approach shall include a minimum of one deep boring (40 to 50 ft. deep or to bedrock, whichever is less), and shall include field and laboratory test data and engineering analysis to make a preliminary evaluation liquefaction potential. If liquefiable sands are confirmed to be present update report shall (a) assess the potential for a lateral spreading failure and ground failure, (b) estimate of total settlement and differential settlement beneath foundations, and (c) provide recommendations to mitigate the hazard posed by liquefaction. The update report shall also include review of the drainage and grading plans for the project, including evaluation of the design of the bio-retention basin on the site, and its potential adverse effects. Specifically, provide recommendations for the gradient of engineered slopes on the perimeter of the basin and identify any measures that may be warranted to protect planned improvements on the site as well as Bailey Road improvements associated with their proximity to the bio-retention basin.  The update report shall be subject to review by the County Peer Review Geologist, and review/approval by the Zoning Administrator. B. Grading Plans and Building Permit Plans. The GEI report provides recommendations for geotechnical monitoring services that include review of grading, drainage and foundation plans prior to issuance of construction permits. The purpose of this review is to ensure that the plans have incorporated GEI’s recommendations, and if the plans have evolved since the geotechnical design report was issued, it provides an opportunity for the geotechnical engineer to modify or add supplemental September 19, 2017 Contra Costa County Board of Supervisors Minutes 140 8 recommendations. Therefore, when requesting issuance of construction permits, submit a wet signed and stamped letter from the Geotechnical Engineer that provides a bibliographic citation to the plans that were reviewed and providing the geotechnical engineer’s review comments. The “General Notes” on Grading Plans (or “Grading Notes” on construction plans) should identify the geotechnical reports for the project, and identify the required geotechnical monitoring that is to be provided. Similarly, prior to requesting building permits the project proponent shall provide evidence of geotechnical review of final grading, drainage and foundation plans, including foundation details. Another “General Note” shall specify that corrosivity testing be performed under the direction of the geotechnical engineer after rough grading (and prior to issuance of building permits) to determine which lots, if any, require special recommendations to prevent damage to concrete and/or steel in contact with the ground. C. Prior to Requesting Final Inspection of Grading / Prior to Final Inspection of Building Permits. The geotechnical engineer shall provide observation and testing services during grading. Prior to the issuance of building permits for residences, the geotechnical engineer shall certify that the lot preparation work is in compliance with recommendations in the approved design-level report. During foundation work the geotechnical engineer shall provide observation services to ensure the geotechnical recommendations are properly implemented by the contractor. Prior to requesting a final building inspection, the Building Inspection Division may require documentation of the geotechnical engineer’s observation services during final grading/ foundation work/ lot drainage. The intent of such documentation is to ensure that the lot/ building improvements are in conformance with recommendations in the approved design -level report. Mitigation Measures Geo I. Construction Conditions 16. The following construction noise control measures are required to limit the amount of noise generated during the construction period.  All noise generating construction activities shall be limited to the hours of 7:30 A.M. to 5:30 P.M., Monday through Friday, and shall be prohibited on state and federal holidays on the calendar September 19, 2017 Contra Costa County Board of Supervisors Minutes 141 9 dates that these holidays are observed by the state or federal government as listed below: o New Year’s Day (State and Federal) o Birthday of Martin Luther King, Jr. (State and Federal) o Washington’s Birthday/Presidents’ Day (State and Federal) o Lincoln’s Birthday (State) o Cesar Chavez Day (State) o Memorial Day (State and Federal) o Independence Day (State and Federal) o Labor Day (State and Federal) o Columbus Day (State and Federal) o Veterans Day (State and Federal) o Thanksgiving Day (State and Federal) o Day after Thanksgiving (State) o Christmas Day (State and Federal) For specific details on the actual day the state and federal holidays occur, please visit the following websites: Federal/holidays: http://www.opm.gov/Operating_Status_Schedules/fedhol/2011.a sp California/ holidays: http://www.ftb.ca.gov/aboutFTB/holidays.shtml  Utilize “quiet” models of air compressors and other stationary noise sources where technology exists.  Prohibit unnecessary idling of internal combustion engines.  Equip all internal comb ustion engine driven equipment with intake and exhaust mufflers that are in good condition and appropriate for the equipment.  Locate stationary noise generating equipment as far as possible from noise sensitive receptors.  Designate a noise disturbance coor dinator who would be responsible for responding to any local complaints about construction noise. The disturbance coordinator would determine the cause of the noise complaints (e.g., starting too early, bad muffler, etc.) and institute reasonable measures warranted to correct the problem. Conspicuously post a telephone number for the disturbance coordinator at the construction site. Mitigation Measure Noi 1. September 19, 2017 Contra Costa County Board of Supervisors Minutes 142 10  At least one week prior to commencement of grading or construction, the developer shall prepare a notice that grading or construction work will commence. The notice shall be posted at the site and mailed to all owners and occupants of the project site within 300 feet of the exterior boundary. The notice shall include a list of contact persons with nam e, title, phone number and area of responsibility. The names of individuals responsible for noise and litter control, tree protection, construction traffic and vehicles, erosion control, and the 24 -hour emergency number, shall be expressly identified in th e notice.  The worksite shall be maintained in an orderly fashion. Following the cessation of construction activity, all construction debris shall be removed for the site. Fencing 17. At least 30 days prior to filing the final map the developer shall submit a fencing plan that shows the location and height of all the fences and retaining walls on the site. The approved fencing/retaining walls shall be installed prior to occupancy of the first residence that is constructed on the site. Trees 18. This permit allows the removal of the trees that are noted for removal in the above referenced arborist report, including the following measures: tree protective fencing and zones and arborist on site prior to grading to meet with contractor to assure tree protection. If tree removal occurs between March and August a qualified wildlife biologist shall conduct a preconstruction survey to determine if any birds are nesting in or adjacent to the project site. If active nests of either migratory birds or birds of pr ey are detected a no disturbance buffer (generally 75 feet) in which no new site disturbance is permitted until a qualified biologist determines that the young have successfully fledged. Prior to occupancy of each unit the developer shall plant at least one native tree (24 gallon min.) with irrigation system in the front yard of each residence. Any removal of native California black walnut on the site would be replaced at a ratio of 6:1. September 19, 2017 Contra Costa County Board of Supervisors Minutes 143 11 Lighting Control 19. Outdoor lighting associated with this development shall be designed and located to minimize ambient light levels consistent with public safety standards. Lighting fixtures shall be directed downward onto the project site and shall be shielded to prevent overspill of light onto surrounding properties. Public Trail 20. The applicant shall make an offer of dedication to the City of Concord for a 12-foot wide trail easement and construct or bond for an asphalt trail that meets City of Concord standards, as shown on the tentative map. 21. At least 30 days prior to recording the final map the applicant shall submit a deed disclosure for review and approval of DCD. The purpose of the deed disclosure is to inform the buyers of lots 1 through 7 that a public tra il is planned to the west of the property line. Construction Debris 22. At least 30 days prior to the issuance of building permits the developer shall submit a “Debris Recovery Plan” demonstrating how they intend to recycle, reuse or salvage building materials and other debris generated from the construction of new buildings. At least 30 days prior to the final inspection of the first residential unit not including models, the developer shall submit completed “Debris Recovery Report” documenting actual debris recovery efforts including quantities of recovered and landfilled materials the resulted from the project. Cultural 23. The following statement shall be printed on the construction plans: “If human remains are encountered during project activities, work within 50 feet of the discovery shall be redirected and the County Coroner notified immediately. At the same time, the project applicant shall notify the Contra Costa County Department of Conservation and Development of the discovery, and a qualified archaeologist shall be contacted to assess the situation. Project personnel shall not collect or move any human remains and associated materials. If the human remains are of Native American origin, the Coroner must notify the Native American Heritage Commission September 19, 2017 Contra Costa County Board of Supervisors Minutes 144 12 within 24 hours of this identification. The Native American Heritage Commission will identify a Most Likely Descendant (MLD) to inspect the site and provide recommendations for the proper treatment of the remains and associated grave goods.” Landscaping 24. At least 30 days prior to issuance of grading permits the applicant shall provide a Landscape Plan for the project for review and approval of DCD. The landscape plan shall comply with the State Model Water Efficient Landscape Ordinance and shall be certified by a Landscape Architect on the Landscape Plans. LAFCO 25. Prior to filing the Final Map the applicant shall comply with the requirements of LAFCO for sewer service by obtaining either annexation to the City of Concord or Out of Agency Service agreement. 26. The Applicant shall comply with the Inclusionary Housing Ordinance, Chapter 822-4 subject to the review and approval of DCD. PUBLIC WORKS RECOMMENDED CONDITIONS OF APPROVAL FOR SUBDIVISION SD14-9389 Applicant shall comply with the requirements of Title 8, Title 9 and Title 10 of the County Ordinance Code. Any exception(s) must be stipulated in these Conditions of Approval. Conditions of Approval are based on the vesting tentative map submitted to the Department of Conservation and Development, Community Development Division, on March 2, 2015. COMPLY WITH THE FOLLOWING CONDITIONS OF APPROVAL PRIOR TO FILING OF THE FINAL MAP. General Requirements: 27. In accordance with Section 92-2.006 of the Ordinance Code, this subdivision shall conform to all applicable provisions of the Subdivision Ordinance (Title 9). Any exceptions therefrom must be specifically listed in this conditional approval statement. The drainage, road and utility improvements outlined below shall require the review and approval of the September 19, 2017 Contra Costa County Board of Supervisors Minutes 145 13 Public Works Department and are based on the Vesting Tentative Map received by the Department of Conservation and Development, Community Development Division, on March 2, 2015. 28. Applicant shall submit improvement plans prepared by a registered civil engineer to the Public Works Department and pay appropriate fees in accordance with the County Ordinance and these conditions of approval. The below conditions of approval are subject to the review and approval of Public Works Department. Roadway Improvements (Frontage) 29. Applicant shall construct curb, 10-foot sidewalk, necessary longitudinal and transverse drainage, street lighting, and pavement widening and tran sitions along the frontage of Bailey Road. Applicant shall construct face of curb 10 feet from the dedicated right-of-way line. Access to Adjoining Property: Proof of Access 30. Applicant shall furnish proof to the Public Works Department of the acquisition of all necessary rights of way, rights of entry, permits and/or easements for the construction of off-site, temporary or permanent, public and private road and drainage improvements. 31. Applicant shall furnish proof to the Public Works Department that legal access to the property is available from Laurel Place. Encroachment Permit 32. Applicant shall obtain an encroachment permit from the Application and Permit Center, if necessary, for construction of improvements within the right-of-way of Bailey Road. Abutter’s Rights 33. Applicant shall relinquish abutter’s rights of access along Bailey Road. September 19, 2017 Contra Costa County Board of Supervisors Minutes 146 14 Private Roads: 34. Applicant shall construct a (paved) turnaround at the end of the proposed private road. 35. Applicant shall construct an on-site roadway system to current County private road standards with a minimum traveled width of 20 feet with 28 foot wide parking bays as shown on the tentative map. A minimum 25 -foot access easement shall be provided. Road Dedications: 36. Property Owner shall convey to the County, by Offer of Dedication, the right-of-way necessary for the planned future width of 60 feet along the frontage of Bailey Road. Street Lights: 37. Applicant shall annex into the Community Facilities District (CFD) 2010-1 formed for Countywide Street Light Financing. Annexation into a street light service area does not include the transfer of ownership and maintenance of street lighting on private roads. Bicycle - Pedestrian Facilities: 38. Property owner shall convey to the City of Concord, by Offer of Dedication, a minimum twelve-foot wide easement over the trail proposed on the Vesting Tentative Map. Design and construction of said trail shall be subject to review and approval of the City of Concord. 39. Applicant shall design all public and private pedestrian facilities in accordance with Title 24 (Handicap Access) and the Americans with Disabilities Act. This shall include all sidewalks, paths, driveway depressions, and curb ramps. Parking: 40. Parking shall be prohibited on one side of on -site roadways where the curb-to-curb width is less than 36 feet and on both sides of on -site roadways where the curb-to-curb width is less than 28 feet. “No Parking” September 19, 2017 Contra Costa County Board of Supervisors Minutes 147 15 signs shall be installed along these portions of the roads subject to the review and approval of Public Works Department. Utilities/Undergrounding: 41. Applicant shall underground all new and existing utility distribution facilities. The overhead utilities along the proposed trail are transmission facilities and not subject to this requirement. The developer shall provide joint trench composite plans for the underground electrical, gas, telephone, cable television and communication conduits and cables, including the size, location and details of all trenches, locations of building utility service stubs and meters, and placements or arrangements of junction structures as a part of the Improvement Plan submittals for the project. The composite drawings and/or utility improvement plans shall be signed by a licensed civil engineer. Maintenance of Facilities: 42. The maintenance obligation of all common and open space areas, private roadways, any private street lights, public and private landscaped areas, perimeter walls/fences, and on-site drainage facilities shall be included in the covenants, conditions, and restrictions (CC&Rs). The language shall be submitted for the review and approval of the Zoning Administrator and the Public Works Department at least 60 days prior to filing of the Final Map. Drainage Improvements: Collect and Convey 43. The applicant shall collect and convey all stormwater entering and/or originating on this property, without diversion and within an adequate storm drainage system, to an adequate natural watercourse having definable bed and banks, or to an existing adequate public storm drainage system which conveys the storm waters to an adequate natural watercourse, in accordance with Division 914 of the County Ordinance Code. 44. The nearest public drainage facility is the road culvert system in Bailey Road immediately downstream of the subject property. Applicant shall verify its adequacy prior to discharging run-off. September 19, 2017 Contra Costa County Board of Supervisors Minutes 148 16 Miscellaneous Drainage Requirements: 45. The applicant shall design and construct all storm drainage facilities in compliance with the County Ordinance Code and the Public Works Department design standards. 46. Applicant shall prevent storm drainage from draining across the sidewalk(s) and driveway(s) in a concentrated manner. 47. A private storm drain easement, conforming to the width specified in Section 914-14.004 of the County Ordinance Code, shall be dedicated over proposed storm drain improvements traversing the site. National Pollutant Discharge Elimination System (NPDES): 48. The applicant shall be required to comply with all rules, regulations and procedures of the National Pollutant Discharge Elimination System (NPDES) for municipal, construction and industrial activities, as promulgated by the California State Water Resources Control Board, or any of its Regional Water Quality Control Boards (San Francisco Bay - Region II). 49. Compliance shall include developing long-term best management practices (BMPs) for the reduction or elimination of storm water pollutants. The project design shall incorporate, wherever feasible, the following long-term BMPs in accordance with the Contra Costa Clean Water Program for the site's storm water drainage: - Minimize the amount of directly connected impervious surface area. - Install approved full trash capture devices on all catch basins (excluding catch basins within the bioretention basins) as reviewed and approved by the Public Works Department. Trash capture devices shall meet the requirements of the County’s NPDES permits. - Place advisory warnings on all catch basins and storm drains using current storm drain markers. - Construct concrete driveway weakened plane joints at angles to assist in directing run-off to landscaped/pervious areas prior to entering the street curb and gutter. - Other alternatives comparable to the above, as approved by the Public Works Department. September 19, 2017 Contra Costa County Board of Supervisors Minutes 149 17 - Shallow roadside and on-site swales. - Distribute public information items regarding the Clean Water Program and lot-specific IMPs to buyers. Stormwater Management and Discharge Control Ordinance: 50. The applicant shall submit a FINAL Storm Water Control Plan (SWCP) and a Stormwater Control Operation and Maintenance Plan (O+M Plan) to the Public Works Department, which shall be reviewed for compliance with the County’s National Pollutant Discharge Elimination System (NPDES) Permit and shall be deemed consistent with the County’s Stormwater Management and Discharge Control Ordinance (§1014) prior to filing of the Final Map. To the extent required by the NPDES Permit, the Final Stormwater Control Plan and the O+M Plan will be required to comply with NPDES Permit requirements that have recently become effective that may not be reflected in the preliminary SWCP and O+M Plan. All time and materials costs for review and preparation of the SWCP and the O+M Plan shall be borne by the applicant. 51. Improvement Plans shall be reviewed to verify consistency with the final SWCP and compliance with Provision C.3 of the County’s NPDES Permit and the County’s Stormwater Management and Discharge Control Ordinance (§1014). 52. Stormwater management facilities shall be subject to inspection by Public Works Department staff; all time and materials costs for inspection of stormwater management facilities shall be borne by the applicant. 53. Prior to issuance of the first building permit, the property owner(s) shall enter into a standard Stormwater Management Facility Operation and Maintenance Agreement with Contra Costa County, in which the property owner(s) shall accept responsibility for, and related to, operation and maintenance of the stormwater facilities, and grant access to relevan t public agencies for inspection of stormwater management facilities. 54. Prior to issuance of the first building permit, the property owner(s) shall annex the subject property into Community Facilities District (CFD) No. 2007-1 (Stormwater Management Facilities), which funds responsibilities of Contra Costa County under its NPDES Permit to oversee the ongoing operation and maintenance of stormwater facilities by property owners. September 19, 2017 Contra Costa County Board of Supervisors Minutes 150 18 55. Any proposed water quality features that are designed to retain water for longer than 72 hours shall be subject to the review of the Contra Costa Mosquito & Vector Control District. ADVISORY NOTES  The applicant will be required to comply with the requirements of the Bridge/Thoroughfare Fee Ordinance for the Central County Area of Benefit, as adopted by the Board of Supervisors.  The applicant will be required to comply with the drainage fee requirements for Drainage Area 33B as adopted by the Board of Supervisors.  A portion of this project lies within the Special Flood Hazard Area (100-year flood boundary), as designated on the Federal Emergency Flood Rate Maps. The applicant shall be aware of the requirements of the Federal Flood Insurance Program and the County Flood Plain Management Ordinance (Ordinance No. 2000-33), as they pertain to future construction of any structures on this property.  This project may be subject to the requirements of the Department of Fish and Game. It is the applicant's responsibility to notify the Department of Fish and Game, P.O. Box 47, Yountville, California 94599, of any proposed construction within this development that may affect any fish and wildlife resources, per the Fish and Game Code.  This project may be subject to the requirements of the Army Corps of Engineers. It is the applicant's responsibility to notify the appropriate district of the Corps of Engineers to determine if a permit is required, and if it can be obtained.  The project shall comply with the requirements of City of Concord with regard to sewer service. 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19, 2017 Contra Costa County Board of Supervisors Minutes 234 September 19, 2017 Contra Costa County Board of Supervisors Minutes 235 September 19, 2017 Contra Costa County Board of Supervisors Minutes 236 September 19, 2017 Contra Costa County Board of Supervisors Minutes 237 September 19, 2017 Contra Costa County Board of Supervisors Minutes 238 September 19, 2017 Contra Costa County Board of Supervisors Minutes 239 September 19, 2017 Contra Costa County Board of Supervisors Minutes 240 September 19, 2017 Contra Costa County Board of Supervisors Minutes 241 September 19, 2017 Contra Costa County Board of Supervisors Minutes 242 September 19, 2017 Contra Costa County Board of Supervisors Minutes 243 September 19, 2017 Contra Costa County Board of Supervisors Minutes 244 September 19, 2017 Contra Costa County Board of Supervisors Minutes 245 September 19, 2017 Contra Costa County Board of Supervisors Minutes 246 September 19, 2017 Contra Costa County Board of Supervisors Minutes 247 September 19, 2017 Contra Costa County Board of Supervisors Minutes 248 September 19, 2017 Contra Costa County Board of Supervisors Minutes 249 September 19, 2017 Contra Costa County Board of Supervisors Minutes 250 September 19, 2017 Contra Costa County Board of Supervisors Minutes 251 September 19, 2017 Contra Costa County Board of Supervisors Minutes 252 September 19, 2017 Contra Costa County Board of Supervisors Minutes 253 September 19, 2017 Contra Costa County Board of Supervisors Minutes 254 September 19, 2017 Contra Costa County Board of Supervisors Minutes 255 September 19, 2017 Contra Costa County Board of Supervisors Minutes 256 September 19, 2017 Contra Costa County Board of Supervisors Minutes 257 September 19, 2017 Contra Costa County Board of Supervisors Minutes 258 September 19, 2017 Contra Costa County Board of Supervisors Minutes 259 OWNERCIVIL ENGINEERVICINITY MAPNOT TO SCALEDESCRIPTION12-3SHEET No.PRELIMINARY GRADING, DRAINAGE & UTILITY PLANSHEET INDEXNO.BYDATEJVJVBLDESIGN:DRAWN:CHECKED:14027PROJECT #:817 Arnold Drive, Ste 50Martinez, CA 94553Ph: (925) 476-8499 www.apexce.netLAUREL PLACE II - VESTING TENTATIVE MAP - 02-12-2015TYPICAL 21' STREET SECTIONSECTION A-ANOT TO SCALE27' STREET SECTION W/ PARKING STALLSECTION B-BNOT TO SCALE4TITLE SHEETPRELIMINARY C.3 STORM WATER CONTROL PLANGENERALFACILITIESNOTES:ABBREVIATIONSBBAALEGEND4039PRIVATE ROAD (NOT COUNTY MAINTAINED)54LAURA CTDEVELOPERMYRTLE DRIVEPLACELAURELBAILEY ROADLOT #1AT BUILDING ENVELOPE125.36'AVERAGE LOT WIDTH2101.60'3106.01'4108.24'5109.65'6108.47'7136.11'AVERAGE LOT WIDTHSeptember 19, 2017Contra Costa County Board of Supervisors Minutes260 NO.BYDATEJVJVBLDESIGN:DRAWN:CHECKED:14027PROJECT #:817 Arnold Drive, Ste 50Martinez, CA 94553Ph: (925) 476-8499 www.apexce.netCCSECTION C-CNOT TO SCALEMYRTLE DRIVESeptember 19, 2017Contra Costa County Board of Supervisors Minutes261 NO.BYDATEJVJVBLDESIGN:DRAWN:CHECKED:14027PROJECT #:817 Arnold Drive, Ste 50Martinez, CA 94553Ph: (925) 476-8499 www.apexce.netTYPICAL LOT GRADINGNOT TO SCALELOPEZ LANESeptember 19, 2017Contra Costa County Board of Supervisors Minutes262 NO.BYDATEJVJVBLDESIGN:DRAWN:CHECKED:14027PROJECT #:817 Arnold Drive, Ste 50Martinez, CA 94553Ph: (925) 476-8499 www.apexce.netMYRTLE DRIVEBAILEY ROADPRIVATE ROADPROJECT NAME/NUMBERPROJECT LOCATIONNAME OF DEVELOPERPROJECT PHASE NO.PROJECT WATERSHED50% RULEPROJECT DENSITYHMP COMPLIANCELAUREL PLACE IIDESCO DEVELOPMENT COMPANY LLCN/AMOUNT DIABLO CREEK WATERSHED3.59 ACRES4.26 ACRESAPPLICATION SUBMITTALDATEPROJECT TYPE ANDDESCRIPTIONTOTAL PROJECT SITEAREA (ACRES)TOTAL AREA OF LANDDISTURBED (ACRES)TOTAL NEW IMPERVIOUSSURFACE AREA (SQ. FT.)TOTAL REPLACED IMPERVIOUSSURFACE AREATOTAL PRE-PROJECTIMPERVIOUS SURFACE AREATOTAL POST-PROJECTIMPERVIOUS SURFACE AREAAPPLICABLE SPECIAL PROJECTCATEGORIESPERCENT LID AND NON LIDTREATMENTINTERSECTION OF BAILEY RD &MYRTLE DRIVE, CONCORD, CAPROJECT DATA FORMLAURELDRIVE 76,958 SF0 SF0 SF76,958 SFTBDN/A1.95 DU/ACN/A100% LIDYESDRAINAGE MANAGEMENT AREAS (DMA):BIO-RETENTION AREASRBMP TRIBUTARY BOUNDARY:NEW IMPERVIOUS AREA(ROOFTOP)NEW IMPERVIOUS AREA(PAVEMENT/CONCRETE)C.3 STORM WATER CONTROL LEGEND:STSELF-TREATINGLANDSCAPE AREAP / CC.3 COMPLIANCEABBREVIATIONSBIO-RETENTION AREABR-1NOT TO SCALESTL1L1L1L1L1BIO-RETENTION AREA NOTES:BRRBR-1P1P1P1P1P1P1P1P1P1P1P1P1P2P2P2P2SRSRSRSRR1R1R1R1R1R1R1R1SELF-RETAININGLANDSCAPE AREA7 - SINGLE FAMILY RESIDENCES+ 1 COMMON AREA PARCEL "A"September 19, 2017Contra Costa County Board of Supervisors Minutes263 111010014 UNITED STATES OF AMERICA PO BOX 722 SAN BRUNO CA 94066-0722 116061005 CHANDLER GEORGE SCOTT 1897 ANDREWS DR CONCORD CA 94521-1424 116062007 RANDALL BRIAN & VANESSA 1890 ANDREWS DR CONCORD CA 94521-1425 116062008 GREENFIELD JOSHUA E & KATIE J 4736 LAURA DR CONCORD CA 94521-1422 116062009 COLARICH MARCELLA BAHLER TRE 4748 LAURA DR CONCORD CA 94521-1422 116062010 PLAISTED RODNEY & MARGARET TRE 4754 LAURA DR CONCORD CA 94521-1422 116063006 BLAIR GARY & KRISTINE 4761 LAURA DR CONCORD CA 94521-1410 116063007 WILLIAMS PAUL & PRAMAUL K 4755 LAURA DR CONCORD CA 94521-1410 116063008 ALCASABAS RONALD O & SOPHIA M 4749 LAURA DR CONCORD CA 94521-1410 116063009 WHALEY RONALD M TRE 4743 LAURA DR CONCORD CA 94521-1410 116063010 GIOVANINI BARBARA L TRE 4737 LAURA DR CONCORD CA 94521-1410 116063011 AGUILAR JANETH 1906 ANDREWS CT CONCORD CA 94521-1426 116063012 PETERSON CARL L & NORMA TRE 1907 ANDREWS CT CONCORD CA 94521-1426 116063013 KIMMEL JASON 5504 ROUNDTREE DR APT A CONCORD CA 94521-3920 116063014 CHESKA DARLENE R 1900 LAURA CT CONCORD CA 94521-1423 116063015 AUSTIN VIRGINIA TRE 1906 LAURA CT CONCORD CA 94521-1423 116063016 ELLSWORTH STEVEN D & LORETTA 1912 LAURA CT CONCORD CA 94521-1423 116063017 IORDANOV JORDAN H & CHRISTINE 1919 LAURA CT CONCORD CA 94521-1423 116063018 BLAISDELL MARK K TRE 1915 LAURA CT CONCORD CA 94521-1423 116063019 MENDOZA GERARDO G & AMANDA V 1907 LAURA CT CONCORD CA 94521-1423 116063020 CROFT ROBERT V & BARBARA M 4707 LAURA DR CONCORD CA 94521-1420 116063022 MAGANA RANDY 1906 BAILEY RD CONCORD CA 94521-1416 116063023 DEWAR JOHN & TRACY 1912 BAILEY RD CONCORD CA 94521-1416 116063024 PAULSEN BENJAMIN 1918 BAILEY RD CONCORD CA 94521-1416 116063025 ZAMORA BERTHA TRE 1924 BAILEY RD CONCORD CA 94521-1416 116070007 DESCO DEVELOPMENT COMPANY LLC/DAN FREEMAN 3675 MT DIABLO BLVD STE 350 LAFAYETTE CA 94549-6800 116100001 DELGADILLO ISMAEL & MARIA 5368 CRYSTYL RANCH DR CONCORD CA 94521-5417 116100003 JONES LENNIAL ZACK & ARDITH A 4796 MYRTLE DR CONCORD CA 94521-1432 116100016 GERHARDS JOSEPH E TRE PO BOX 21275 CONCORD CA 94521-0275 116100017 HSUEH PAUL Y J & HSUN W TRE 4790 MYRTLE DR CONCORD CA 94521-1432 September 19, 2017 Contra Costa County Board of Supervisors Minutes 264 116100057 SUITE JACK E & MARY K 1861 LAUREL PL CONCORD CA 94521-1445 116100058 CARDINALE VINCENT & PAMELA G 1851 LAUREL PL CONCORD CA 94521-1445 116270015 KAIL DAVID L & LOIS J TRE 6 KIRKWOOD CT CONCORD CA 94521-1427 116270016 VERNON WILLIAM W & KATHLEEN R 4715 MYRTLE DR CONCORD CA 94521-1430 116270020 AMOS KATHY L 4701 MYRTLE DR CONCORD CA 94521-1430 116270021 STOGNER JAMES MICHAEL TRE 4707 MYRTLE DR CONCORD CA 94521-1430 116270022 SCHELL DALE J & KATHLEEN E 4711 MYRTLE DR CONCORD CA 94521-1430 116270023 MARTINEZ ERASMO & MASAKO Z TRE 4795 MYRTLE DR CONCORD CA 94521-1431 116270024 TERRY JACK H TRE 4733 MYRTLE DR CONCORD CA 94521-1431 116270028 GLENSIDE ASSOCIATES LLC 3675 MT DIABLO BLVD STE 350 LAFAYETTE CA 94549-6800 116270029 BALANCE MARIA ISABEL TRE 4507 FAWN HILL WAY ANTIOCH CA 94531-7125 BUILDING INSPECTION INTEROFFICE GRADING DIVISION INTEROFFICE TRANSPORTATION PLANNING INTEROFFICE HOUSING PROGRAMS INTEROFFICE DARWIN MYERS COUNTY GEOLOGIST APC FLOODPLAIN TECH INTEROFFICE ENVIRONMENTAL HEALTH CONCORD PUBLIC WORKS ENGINEERING SRVICES PUBLIC WORKS TRAFFIC PUBLIC WORKS FLOOD CONTROL CONTRA COSTA FIRE DISTRICT fire@cccfpd.org CENTRAL CC SANITARY DISTRICT 5019 IMHOFF PLACE MARTINEZ CA 94553 CONTRA COSTA WATER DISTRICT 1331 CONCORD AVENUE CONCORD CA 94524-2099 CITY OF CONCORD/VICTORIA WALKER, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT 1950 PARKSIDE DRIVE CONCORD CA 94519 MT DIABLO UNIFIED SCHOOL DISTRICT 1936 CARLOTTA DRIVE CONCORD CA 94519 LAFCO LOU ANN TEXEIRA CHRIS-SONOMA STATE 150 PROFESSIONAL CENTER DRIVE, STE E ROHNERT PARK CA 94928-2148 GIS/CHRIS HOWARD DCD CA DEPT OF FISH & WILDLIFE/JEANETTE GRIFFIN 7329 SILVERADO TRAIL NAPA CA 94558 September 19, 2017 Contra Costa County Board of Supervisors Minutes 265 LINDY LAVENDER SUPERVISOR MITCHOFF OFFICE STEVE KELLY 1838 OLEARY LN CONCORD CA 94521 JOSEPH E. GERHAUDS 4774 MYRTLE DRIVE CONCORD CA 94521 PERRY CARLSTON 26 KIRKWOOD CT CONCORD CA 94521 MICHAEL RUDOVSKY 4940 MYRTLE DR CONCORD CA 94521 SIDNEY DAMSTRA 11 KIRKWOOD CT CONCORD CA 94521 DAVID KAIL 6 KIRKWOOD CT CONCORD CA 94521 DIANE CHAMBERS 42 KIRKWOOD CT CONCORD CA 94521 DAVID WI 1820 LAUREL PL CONCORD CA 94521 GREG JEFFRESS 1871 LAUREL PL CONCORD CA 94521 LENOX HOMES LLC/JOE SORDI 3675 MT DIABLO BLVD STE 350 LAFAYETTE CA 94549-6800 September 19, 2017 Contra Costa County Board of Supervisors Minutes 266 Contra Costa County Board of Supervisors September 19, 2017 Laurel Place II Residential Project County File Numbers SD14-9389 & RZ14-3228 1September 19, 2017 Contra Costa County Board of Supervisors Minutes 267 2September 19, 2017 Contra Costa County Board of Supervisors Minutes 268 3September 19, 2017 Contra Costa County Board of Supervisors Minutes 269 4September 19, 2017 Contra Costa County Board of Supervisors Minutes 270 RECOMMENDATION(S): 1. OPEN the public hearing on Ordinance No. 2017-04, RECEIVE testimony, and CLOSE the public hearing. 2. FIND, for the purposes of compliance with the California Environmental Quality Act (CEQA) and the State and County CEQA Guidelines, that the negative declaration prepared for the zoning ordinance text amendment adequately analyzes its potential environmental impacts, that there is no substantial evidence that the ordinance text amendment will have a significant effect on the environment, and that the negative declaration reflects the County’s independent judgment and analysis. 3. ADOPT the negative declaration for the zoning text amendment. 4. ADOPT Ordinance No. 2017-04 identifying zoning districts and establishing regulations for farmworker housing, transitional housing and supportive housing. 5. DIRECT the Department of Conservation and Development Director, or his designee, to file the Notice of Determination with the County Clerk-Recorder. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ruben Hernandez (925) 674-7785 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D. 6 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 19, 2017 Contra Costa County Subject:Adoption of Zoning Text Amendment Addressing Farmworker Housing, Transitional and Supportive Housing September 19, 2017 Contra Costa County Board of Supervisors Minutes 271 FISCAL IMPACT: The costs of preparing this ordinance have been funded by the Department of Conservation and Development's Land Development Fund. The cost of processing farmworker housing applications will be 100% funded by application fees. BACKGROUND: I. Executive Summary This zoning text amendment addressing farmworker housing, supportive housing and transitional housing was initiated by the Department of Conservation and Development in order to bring the County Zoning Code into conformance with specific goals and policies of the 2014 Housing Element Update of the County General Plan and into compliance with State housing and employment law as well as California Housing Element Law as amended by Senate Bill 2 (SB2) in 2007. For farmworker housing, the proposed zoning text amendment will modify all of the agricultural zoning districts (A-2, A-3, A-4, A-20, A-40 and A-80) to identify farmworker dwellings and farmworker housing complexes as permitted uses, and farmworker housing centers as a use which would require approval of a land use permit. Under the current zoning code a land use permit is required for the establishment of farmworker housing, within any agricultural zoning districts, which is not consistent with state housing and employment law. The proposed zoning text amendment also includes adoption of a new Farmworker Housing Ordinance. The proposed Farmworker Housing Ordinance will provide definitions, development standards, occupancy standards, and permit and fee requirements for the establishment and operation of farmworker housing. The proposed farmworker housing ordinance identifies specific application submittal requirements in order to ensure the orderly and safe development of farmworker housing as well as discourage exploitation of farmworkers and abuse of the state mandated requirement allowing farmworker housing as a permitted use. For transitional housing and supportive housing, the zoning text amendment involves modifying all of the single-family (R- ), two-family (D- ), multiple-family (M- ) and Planned Unit (P-1) zoning districts to address the establishment of transitional housing and supportive housing "by right" as required by state law. The text of the aforementioned zoning districts will be modified to identify transitional and supportive housing for up to six (6) residents as a permitted use and transitional and supportive housing for more than seven (7) residents as a use that requires approval of a land use permit. II. Zoning Text Amendments The proposed zoning text amendment involves the following amendments to the County Zoning Code: 1) Addition of a new "Farmworker Housing Ordinance" (Chapter 82-50) to the zoning code; 2) Amending all of the agricultural zoning districts (A-2, A-3, A-4, A-20, A-40 and A-80) to identify farmworker dwellings and farmworker housing complex farmworker housing complexes as permitted uses and farmworker housing center as a use requiring approval of a land use permit; 3) modifying all of the single-family residential zoning districts (R-), the two-family (D-1), multiple-family (M-) and Planned Unit Districts (P-1) zoning districts to identify transitional and supportive housing for up to six (6) residents as a permitted use and transitional and supportive housing for seven (7) or more residents a use that requires approval of a land use permit. A summary of the proposed changes and additions to the zoning code are provided below: Farmworker Housing- The proposed Farmworker Housing Ordinance will provide definitions, development standards, occupancy requirements, permit and fee requirements for the establishment of farmworker housing for five or more farmworkers. The ordinance will only regulate farmworker housing for five or more occupants, which is consistent with state law. Per state housing and employment law, housing for four or fewer farmworkers is considered a residential use of property and therefore can be established within any legally established residential unit or residential second unit. September 19, 2017 Contra Costa County Board of Supervisors Minutes 272 The Farmworker Housing Ordinance includes definitions (Section 82-50.204. Definitions) for the various terms used throughout the Farmworker Housing Ordinance including; “Agricultural employee”; “Agricultural employer”; Agricultural workplace”; “Farmworker”; “Farmworker housing”; Group housing”; “Permanent housing”; “Rural area”; “Seasonal housing” and “Temporary housing” . All of the definitions included in the ordinance are consistent with State law. The ordinance provides standards for the establishment of farmworker housing, including descriptions of the three specific types of allowed farmworker housing types; “Farmworker Dwelling”; “Farmworker Housing Complex”; and “Farmworker Housing Center”, each with specific occupancy and size standards and requirements relating to height, setbacks and parking. The permitting, application, and fee process for the establishment of farmworker housing can be found in Article 82-50.6 (Permits and Fees) of the ordinance. The ordinance will require approval of a ministerial permit for the establishment of a farmworker dwelling or a farmworker housing complex and a land use permit for the establishment of a farmworker housing center. The ordinance identifies a list of required information to be provided with applications for farmworker housing. The list includes information such as housing type, number of beds, and identification agricultural workplace. The ordinance also requires applicants for farmworker housing provide verification of a State license for employee housing prior to establishment of farmworker housing within the County as well as ongoing annual verification. The ordinance also includes a provision (Section 82-50.610) providing for the establishment of fees for farmworker housing. After review of the fee schedule, staff has determined that the appropriate deposit for a land use permit to establish a farmworker housing center should remain the same for "other" land use permit types, which is $2,700. A deposit of $2,700 should be sufficient to cover staff time and material costs for review of a land use permit for a "farmworker housing center" and would not require establishment of a new fee category or fee analysis. The ministerial permit would be processed via a $500. planning consideration application. Transitional and Supportive Housing- To be consistent with state law, and to conform with provisions of the County's Housing Element, the zoning code will be modified to address the establishment of transitional and supportive housing. The zoning text amendment involves modifying all of the residential zoning districts, including all of the single-family (R- ) zoning districts, the two-family (D- ) zoning district, the multiple-family (M- ) zoning districts and the Planned Unit (P- ) district to identify transitional and supportive housing as residential use of land. Per Government Code Section 65582(j) “transitional housing” means buildings configured as rental housing developments, but operated under program requirements that require the termination of assistance and recirculating of the assisted unit to another eligible program recipient at a predetermined future point in time that shall be no less than six months from the beginning of the assistance. Per Government Code Section 65582(g) “supportive housing” means housing with no limit on length of stay, that is occupied by the target population, and that is linked to an onsite or offsite service that assists the supportive housing resident in retaining the housing, improving his or her health status, and maximizing his or her ability to live and, when possible, work in the community. The following language will be added to the list of permitted uses in all of the single-family residential (R-), two-family (D- ), multiple-family (M- ) and planned unit (P- ) zoning districts: “Supportive housing, operated by a person with all required state and local agency approvals and licenses, where not more than six persons reside.” “Transitional housing, operated by a person with all required state and local agency approval and licenses, where not more than six persons reside. September 19, 2017 Contra Costa County Board of Supervisors Minutes 273 The following language will be added to the list of uses requiring a land use permit in all of the single-family residential (R-), two-family (D- ), multiple-family (M- ) and planned unit (P- ) zoning districts: “Supportive housing, operated by a person with all required state and local agency approvals and licenses, where seven or more persons reside.” “Transitional housing, operated by a person with all required state and local agency approval and licenses, where seven or more persons reside. II. Environmental Review In accordance with the provisions of the California Environmental Quality Act (CEQA), on June 7, 2012, an Initial Study and Negative Declaration was prepared for the proposed zoning text amendment. The Negative Declaration was posted at the County Recorder’s office and circulated to various agencies throughout the County, including all of the County Municipal Advisory Committees (MAC’s), all of the incorporated cities within the County, and various other agencies and groups for comment. No comments were received on the adequacy of the environmental review in relation to the farmworker housing, transitional housing and supportive housing zoning text amendments. III. County Planning Commission Hearing The zoning text amendments were heard before the County Planning Commission on April 26, 2017. At the hearing, the County Planning Commission unanimously approved staff's recommendation and Planning Commission recommended that the Board of Supervisors adopt the proposed zoning text amendments addressing farmworker housing, transitional housing and supportive housing. IV. Conclusion The zoning text amendments for farmworker housing, transitional housing and supportive housing will address the needs of three specific special needs housing populations as required by the County’s Housing Element. The zoning text amendment includes adoption of a "Farmworker Housing Ordinance" which will provide for the safe and orderly establishment of farmworker housing within the County. Adoption of the attached zoning text amendments will bring the County Zoning Code into conformance with portions of state employee and housing law as well as bring the zoning code into compliance with specific provisions of the 2014 Housing Element Update of the County General Plan. CONSEQUENCE OF NEGATIVE ACTION: If the proposed zoning text amendments addressing farmworker housing, transitional housing and supportive housing are not adopted by the Board, the County's Housing Element of the General Plan may not be certified by the Department of Housing and Community Development which would prevent the County from being eligible for several State and Regional funding programs. CHILDREN'S IMPACT STATEMENT: Approval of the farmworker housing, supportive housing and transitional housing zoning text amendments will promote the establishment of safe housing for individuals and families, especially families that may be facing homelessness. This will support outcomes #3 and #5 in the children's report card: #3) Families are economically self sufficient and #5) Communities are safe and provide a high quality of life for children and families. CLERK'S ADDENDUM CLOSED the public hearing; FOUND for the purposes of compliance with the California Environmental Quality Act (CEQA) and the State and County CEQA Guidelines, that the negative declaration prepared for the zoning ordinance text amendment adequately analyzes its potential environmental impacts, that there is no substantial evidence that the ordinance text amendment will have a significant effect on the environment, and that the negative declaration reflects the County’s independent judgment and analysis; ADOPTED the negative declaration for the zoning text amendment; ADOPTED Ordinance No. 2017-14 identifying zoning districts and establishing regulations for farmworker housing, transitional housing and supportive housing; and DIRECTED the Department of September 19, 2017 Contra Costa County Board of Supervisors Minutes 274 farmworker housing, transitional housing and supportive housing; and DIRECTED the Department of Conservation and Development Director, or his designee, to file the Notice of Determination with the County Clerk-Recorder. AGENDA ATTACHMENTS Ordinance 2017-14 Farmworker Housing CPC 4-26-17 Resolution CPC Staff Report ZT09-0003 State Law Comparison Chart MINUTES ATTACHMENTS Signed Ordinance No. 2017-14 September 19, 2017 Contra Costa County Board of Supervisors Minutes 275 September 19, 2017 Contra Costa County Board of Supervisors Minutes 276 September 19, 2017 Contra Costa County Board of Supervisors Minutes 277 September 19, 2017 Contra Costa County Board of Supervisors Minutes 278 September 19, 2017 Contra Costa County Board of Supervisors Minutes 279 September 19, 2017 Contra Costa County Board of Supervisors Minutes 280 September 19, 2017 Contra Costa County Board of Supervisors Minutes 281 September 19, 2017 Contra Costa County Board of Supervisors Minutes 282 September 19, 2017 Contra Costa County Board of Supervisors Minutes 283 September 19, 2017 Contra Costa County Board of Supervisors Minutes 284 September 19, 2017 Contra Costa County Board of Supervisors Minutes 285 September 19, 2017 Contra Costa County Board of Supervisors Minutes 286 September 19, 2017 Contra Costa County Board of Supervisors Minutes 287 September 19, 2017 Contra Costa County Board of Supervisors Minutes 288 September 19, 2017 Contra Costa County Board of Supervisors Minutes 289 September 19, 2017 Contra Costa County Board of Supervisors Minutes 290 September 19, 2017 Contra Costa County Board of Supervisors Minutes 291 September 19, 2017 Contra Costa County Board of Supervisors Minutes 292 September 19, 2017 Contra Costa County Board of Supervisors Minutes 293 September 19, 2017 Contra Costa County Board of Supervisors Minutes 294 September 19, 2017 Contra Costa County Board of Supervisors Minutes 295 September 19, 2017 Contra Costa County Board of Supervisors Minutes 296 September 19, 2017 Contra Costa County Board of Supervisors Minutes 297 September 19, 2017 Contra Costa County Board of Supervisors Minutes 298 September 19, 2017 Contra Costa County Board of Supervisors Minutes 299 September 19, 2017 Contra Costa County Board of Supervisors Minutes 300 September 19, 2017 Contra Costa County Board of Supervisors Minutes 301 September 19, 2017 Contra Costa County Board of Supervisors Minutes 302 September 19, 2017 Contra Costa County Board of Supervisors Minutes 303 September 19, 2017 Contra Costa County Board of Supervisors Minutes 304 September 19, 2017 Contra Costa County Board of Supervisors Minutes 305 September 19, 2017 Contra Costa County Board of Supervisors Minutes 306 September 19, 2017 Contra Costa County Board of Supervisors Minutes 307 September 19, 2017 Contra Costa County Board of Supervisors Minutes 308 September 19, 2017 Contra Costa County Board of Supervisors Minutes 309 September 19, 2017 Contra Costa County Board of Supervisors Minutes 310 September 19, 2017 Contra Costa County Board of Supervisors Minutes 311 September 19, 2017 Contra Costa County Board of Supervisors Minutes 312 September 19, 2017 Contra Costa County Board of Supervisors Minutes 313 September 19, 2017 Contra Costa County Board of Supervisors Minutes 314 September 19, 2017 Contra Costa County Board of Supervisors Minutes 315 September 19, 2017 Contra Costa County Board of Supervisors Minutes 316 September 19, 2017 Contra Costa County Board of Supervisors Minutes 317 September 19, 2017 Contra Costa County Board of Supervisors Minutes 318 September 19, 2017 Contra Costa County Board of Supervisors Minutes 319 September 19, 2017 Contra Costa County Board of Supervisors Minutes 320 September 19, 2017 Contra Costa County Board of Supervisors Minutes 321 September 19, 2017 Contra Costa County Board of Supervisors Minutes 322 September 19, 2017 Contra Costa County Board of Supervisors Minutes 323 September 19, 2017 Contra Costa County Board of Supervisors Minutes 324 September 19, 2017 Contra Costa County Board of Supervisors Minutes 325 RECOMMENDATION(S): 1. ADOPT Resolution No. 2017/331 to permanently repeal the "Juvenile Cost of Care Fee" for Juvenile Hall and the Orin Allen Youth Rehabilitation Facility; and, 2. INTRODUCE Ordinance No. 2017-05 which repeals the "Cost of Electronic Surveillance of Minors" fee, WAIVE reading, and SET September 26, 2017 for adoption. FISCAL IMPACT: The fees proposed for repeal were suspended following approval of a moratorium in October 2016. Subsequently, the Board adopted the fiscal year 2017/18 budget, which does not contemplate any revenue from juvenile fees. Today's action, therefore, does not have any fiscal impact on the County. BACKGROUND: On July 19, 2016, the Board of Supervisors referred to the Public Protection Committee a review of fees assessed for services provided while a minor is in the custody of the Probation Department. Welfare and Institutions Code 903 et seq. provides that the County may assess APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy Ewell, (925) 335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Hon. Robert R. Campbell, Auditor-Controller, Todd Billeci, County Probation Officer, Cynthia Schwerin, Deputy County Counsel D. 7 To:Board of Supervisors From:PUBLIC PROTECTION COMMITTEE Date:September 19, 2017 Contra Costa County Subject:REPEAL OF CERTAIN JUVENILE FEES CHARGED BY THE PROBATION DEPARTMENT September 19, 2017 Contra Costa County Board of Supervisors Minutes 326 BACKGROUND: (CONT'D) a fee for the provision of services to a minor in the custody of its Probation Department. On September 26, 2016, the Public Protection Committee accepted an introductory report on the issue and voted unanimously to refer the issue to the full Board of Supervisors with two separate options: 1) to adopt a temporary moratorium on the Juvenile Cost of Care and Cost of Electronic Surveillance of Minors fees and/or 2) refer the issue to the newly formed Racial Justice Task Force for review. On October 25, 2016 the Board adopted Resolution No. 2016/606, which established a moratorium on the assessment and collection of the Juvenile Cost of Care and Cost of Electronic Surveillance of Minors fees. Concurrently, the Board directed staff to return to the Public Protection Committee and forward a recommendation back to the Board by May 31, 2017. On March 6, 2017, the Committee received an update from the County Probation Officer on the status of the Juvenile Cost of Care and Cost of Electronic Surveillance of Minors fees and the current moratorium. At that time the Committee recommended that the juvenile fees subject to the temporary moratorium be permanently repealed and directed staff to return to the Committee with a recommendation as to how to refund certain juvenile fees charged by the County. The Committee reconvened on July 10, 2017. On July 10, 2017, the Committee received an update from the County Probation Officer with a proposal on how to refund certain juvenile justice fees. Following the discussion, the Committee directed staff to bring a recommendation to repeal the Juvenile Cost of Care and Cost of Electronic Surveillance of Minors fees to the full Board for consideration. In addition, the Committee directed staff to return at the October 2, 2017 Committee meeting to further discuss a possible refund process. The Committee indicated that a subsequent action would be forwarded to the Board for consideration. CONSEQUENCE OF NEGATIVE ACTION: The fees being proposed for repeal are currently suspended under a moratorium approved by the Board in October 2016. The fees would continue not to be assessed or collected; however, the fees would not be permanently repealed. CLERK'S ADDENDUM Speakers:  Oscar Flores, CC Racial Justice Coalition; Edith Pastrano; Nancy Ybarra, CCISCO; Melvin Willis, resident of Richmond; Sadie Weller, CC Racial Justice Coalition; Jeff Landau, CC Racial Justice Coalition.  AGENDA ATTACHMENTS Resolution No. 2017/331 Ordinance No. 2017-05, "Repeal of Fee for Electronic Surveillance of Minors" MINUTES ATTACHMENTS Signed Resolution No. 2017/331 September 19, 2017 Contra Costa County Board of Supervisors Minutes 327 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/19/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2017/331 IN THE MATTER OF: Repeal of the Juvenile Cost of Care Fee WHEREAS, on October 7, 2003, the Board of Supervisors adopted Resolution No. 03/591, establishing a fee of $17.03 per day, known as the “juvenile cost of care fee,” for which parents or guardians are liable for the reasonable support of minors in detention at Juvenile Hall and Orin Allen Youth Rehabilitation Facility; WHEREAS, on May 11, 2010, the Board of Supervisors adopted Resolution No. 2010/253 increasing the juvenile cost of care fee from $17.03 per day to $30.00 per day as authorized by an amendment to California Welfare and Institutions Code section 903; WHEREAS, on October 25, 2016, the Board of Supervisors adopted Resolution No. 2016/606, which placed a moratorium on the assessment and collection of the juvenile cost of care fee authorized by Resolution No. 2010/253, with direction for the Public Protection Committee to determine whether the juvenile cost of care fee should be permanently repealed; WHEREAS, on July 10, 2017, the Public Protection Committee recommended the permanent repeal of the juvenile cost of care fee to the full Board of Supervisors; NOW, THEREFORE, BE IT RESOLVED THAT: 1. Effective immediately, Resolution No. 2010/253 and any prior resolutions authorizing a juvenile cost of care fee pursuant to California Welfare and Institutions Code section 903 are hereby rescinded and the juvenile cost of care fees for the following facilities are permanently repealed: a. Care of minor in detention at Juvenile Hall ($30.00 per day) b. Care of minor in detention at Orin Allen Youth Rehabilitation Facility ($30.00 per day) 2. The Probation Department fee schedule shall be revised to be consistent with this Resolution. Contact: Timothy Ewell, (925) 335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Hon. Robert R. Campbell, Auditor-Controller, Todd Billeci, County Probation Officer, Cynthia Schwerin, Deputy County Counsel 5 September 19, 2017 Contra Costa County Board of Supervisors Minutes 328 September 19, 2017 Contra Costa County Board of Supervisors Minutes 329 ORDINANCE NO. 2017-05 REPEAL OF FEE FOR ELECTRONIC SURVEILLANCE OF MINORS The Contra Costa County Board of Supervisors ordains as follows: SECTION I. Findings and Purpose. A. Ordinance No. 2009-23 established a daily fee of $17 for electronic surveillance of minors who are under Probation Department supervision. B. The Board of Supervisors adopted Resolution No. 2016/606 on October 25, 2016, which placed an indefinite moratorium on assessment and collection of the fee for electronic surveillance of minors. C. The Public Protection Committee recommended the repeal of Ordinance No. 2009- 23 in order to permanently cease the assessment and collection of the fee. D. This Ordinance repeals the $17 daily fee for electronic surveillance of minors. SECTION II. Repeal. Ordinance No. 2009-23, entitled “Cost of Electronic Surveillance of Minors,” is hereby repealed. SECTION III. Effective Date. This ordinance becomes effective 30 days after passage, and within 15 days after passage shall be published once with the names of supervisors voting for or against it in the Contra Costa Times, a newspaper published in this County. PASSED ON ___________________________________ by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: DAVID J. TWA, ____________________________ Clerk of the Board of Supervisors Board Chair and County Administrator By: ________________________ [SEAL] Deputy September 19, 2017 Contra Costa County Board of Supervisors Minutes 330 RECOMMENDATION(S): 1. APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract with Rubicon Programs, Inc. in an amount not to exceed $408,750 for the operation of a West County Reentry Resource Center (RFQ 1706-231) for the County's AB 109 Realignment Program for the period October 1, 2017 through June 30, 2018, subject to approval by the County Administrator and approval as to form by County Counsel. OR 2. APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment, effective September 30, 2017, with Rubicon Programs, Inc. to increase the payment limit by $43,750 to a new payment limit of $678,943 for the operation of the West County Reentry Success Center, and extend the term from September 30, 2017 to October 31, 2017. AND 3. DIRECT the Office of Reentry and Justice to prepare a policy addressing when contracts for AB 109 services should be submitted to the Community Corrections Partnership for review, and present the policy to the Community Corrections Partnership for its review and recommendation before presenting the policy to the Board of Supervisors for its consideration. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: L. DeLaney, 925-335-1097 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D. 8 To:Board of Supervisors From:David Twa, County Administrator Date:September 19, 2017 Contra Costa County Subject:AB 109 Contract for Operation of a West County Reentry Resource Center for FY 2017-18 September 19, 2017 Contra Costa County Board of Supervisors Minutes 331 RECOMMENDATION(S): (CONT'D) FISCAL IMPACT: Rubicon Programs, Inc.: $408,750 $408,750 for FY 2017/18, 100% funded by State Public Safety Realignment Revenue (AB 109) BACKGROUND: In 2011, the California Legislature passed the Public Safety Realignment Act (Assembly Bill 109), which transferred responsibility of incarceration and community supervision of individuals convicted of specific low-level felonies from the California Department of Corrections and Rehabilitation to counties. This Act tasked local government at the county level with developing a new approach to reducing recidivism among this population. AB 109 took effect October 1, 2011 and realigned three major areas of the criminal justice system. On a prospective basis, the legislation: Transferred the location of incarceration for individuals convicted of lower-level specified non-violent, non-serious, non-sex offenses from state prison to local county jail pursuant to Penal Code 1170 (h) and provides for an expanded role for their post-release Mandatory Supervision; Transferred responsibility from the State to the County for post-release supervision of those released from prison after having served a sentence for a non-violent, non-serious, and non-sex offense by creating a new category of supervision called Post-Release Community Supervision (PRCS); Transferred the housing responsibility for parole and PRCS revocations to local jail custody. AB 109 also tasked the local Community Corrections Partnership (CCP) with recommending to the County Board of Supervisors a plan for implementing criminal justice realignment. The Board of Supervisors adopted the first Contra Costa County Realignment Plan on October 4, 2011 (Agenda Item No. D.5), as recommended by the Executive Committee of the CCP. On January 13, 2017 the Community Corrections Partnership (CCP) Executive Committee approved a FY 2017-18 AB 109 Public Safety Realignment Budget for recommendation to the Board of Supervisors. The Recommended Budget included $4,867,201 for "AB 109 Community Programs." This budget included revenue in the amount of $15,000 to support a collaborative effort between the Reentry Network (serving the East and Central Regions of the County) and the Reentry Success Center (operating as the County's West County Reentry Resource Center) to jointly: Create and circulate quarterly newsletters for people incarcerated in Contra Costa County detention facilities highlighting success stories and services offered by the Center and the Network.; Outreach and promote reentry services through countywide community events targeted for the reentry population and their families; and Enlist volunteer/participant recruitment, outreach to community members, and conduct community forums to generate public interest in the services and activities of both the Center and Network. While this project is intended to be implemented as a collaboration between the Network and Center, the revenue will be included as part of FY 2017-18 contract to operate the West County Reentry Resource Center. On June 20, 2017 the Board of Supervisors authorized $4,210,000 of the "Community Programs" revenue for the renewal of contracts with existing service providers who were awarded contracts through various RFP/Q processes in 2016 and were found to be performing satisfactorily. [BoS: June 20, 2017; C 49]. Since this authorization, the ORJ has been actively engaged in the process of executing renewals of these contracts where appropriate. To comply with County policy regarding multi-year contracts and the requirement to undertake regular procurement processes, on May, 25, 2017, the Office of Reentry & Justice (ORJ) conducted a Request for Interest (RFI) process for the balance of the AB 109 Community Program contracts that were for new services or not otherwise eligible for renewal. The expectation for this process was that more detailed responses would be requested if there were more than one qualified agency that expressed interest in providing any of the identified services. Two separate RFIs were released. September 19, 2017 Contra Costa County Board of Supervisors Minutes 332 The first was an RFI to enter into a contract for up to $540,000 to operate the County's West County Reentry Resource Center (RFI # 1705-224). The second was an RFI for the award of contracts collectively amounting to $185,00 to provide reentry services to the Central-East County Reentry Network in the following service areas (RFI # 1705-223): $65,000 - Specialized Vocational Training - Automotive Services and Repair; $60,000 - Employment and Educational Liaison Services; and $60,000 - Gender Responsive In-Reach and Transitional Planning for Women. To prevent any disruption in service delivery while the ORJ completed the procurement process for these services, the FY 2016-17 contracts with Rubicon Programs, Inc. for the operation of the West County Reentry Resource Center and with Reach Fellowship International to provide "Employment and Education Liaison Services to Women" were amended to extended each contract through September 30, 2017. To accomplish this, the ORJ applied $131,250 of the FY 2017-18 allocation towards an increase in the payment limit of the contract with Rubicon Programs to cover the cost of the extension period [BoS: 7/11/17; C 105], and similarly applied $15,000 of the FY 2017-18 allocation to increase the payment limit of the contract with Reach Fellowship International. West County Reentry Resource Center Through the RFI process, the ORJ was able to identify two qualified organizations that expressed interest in providing services to the County for the "Operation of the West County Reentry Resource Center." Each agency was then invited to submit a expanded response that more thoroughly detailed the agency's qualifications and its ability to provided the solicited services as described by the County [RFQ 1706-231]. Because of the three month extension provided to current contractors, this RFQ sought to find a contractor to provide the described services from October 1, 2017 through June 30, 2018 for an amount of up to $408,750. On August 8, 2017, the ORJ convened a Review Panel to evaluate each agency's expanded response to the RFQ. The Panel consisted of the following members: Jeff Waters, County Probation Department Manager1. Tamina Alon, Contra Costa Family Justice Center, Director of Operations2. Stephanie Medley, RYSE, Inc., Youth Justice Director3. Charles Brown III, EHSD - Workforce Development Board, Business Services Representative4. Jason Schwarz, AB109 Community Advisory Board Chair5. The review panel rating session was facilitated by Lara DeLaney, Director of the Office of Reentry & Justice. Ms. DeLaney did not participate in the scoring of the responses. As with prior AB 109 RFP and RFQ processes, the review panel utilized a "Consensus Scoring Methodology" for response evaluation and rating, and all members were required to return a signed Impartiality Statement before serving in order to ensure there were no conflicts of interest. Each invited agency did submit a qualifying response that was forwarded to the Panel for review, and the panel produced the following scores after its evaluation of each proposal: Name of Respondent Proposal Score 1. Rubicon Programs, Inc. 91.5 2. Mental Health Systems 75.5 Based on the result of this evaluation process, the Review Panel provided a recommendation that the County enter into a contract with Rubicon Programs, Inc. in an amount of up to $408,750 to provide services to Operate a West County Reentry Resource Center from October 1, 2017 through June 30, 2018. Notification of this recommendation was published, and no appeal of this result was received by the County during the appeal period. Under the terms of the contract, Rubicon Programs, Inc. will be responsible for continuing to lease the physical space in which the Center is located and operating the Center by providing reentry services to the County's reentry population. Rubicon Programs, Inc. shall develop coordinated intake, assessment, referral, and data management policies and practices to support efficient triage and service coordination for each Client. For each Client, as September 19, 2017 Contra Costa County Board of Supervisors Minutes 333 policies and practices to support efficient triage and service coordination for each Client. For each Client, as appropriate to and requested by Client, Rubicon staff shall coordinate intake and assessment, creation of an individualized development plan, and referral of the Client to on- and off-site Contract Service Providers, Local Agencies, and other Center Partners. The Center shall include a dedicated room or other space that includes computers, phones, and informational materials for use by Clients during all hours of Center operations. Rubicon staff shall work with its on-site partners to ensure that Clients can be connected to a mentor/navigator, Clients, and partners.Rubicon staff shall utilize a data management system, Salesforce, to track Center outcomes, Client service and information flow. Rubicon shall ensure that all of the Program-related data the Contractor collects and provides to the County is accurate. Rubicon shall conduct data collection and evaluation in conjunction with Center Partners. Rubicon shall be solely responsible for ensuring that data collection, storage, distribution, and disposal complies with, all state and federal laws related to gathering personal information and ensuring Clients' privacy rights. Rubicon shall work collaboratively with the County to ensure that all data requested by the County is collected and provided to enable County to evaluate the services provided and program outcomes. Agenda Item Continued from September 12, 2017 Board of Supervisors' Meeting On September 12, the Board also asked for clarification on the Community Corrections Partnership’s role in the AB 109 Realignment services procurement process. When the County seeks a contractor to provide AB 109 services, the County Office of Reentry and Justice (ORJ) typically will issue a request for proposals (or a similar document) to solicit proposals from contractors. After ORJ receives responses to the RFP, ORJ staff convenes a review panel to evaluate the responses. A review panel typically consists of five members who are stakeholders in the reentry and justice fields. One or more review panel members may be County employees. Each member of a review panel must sign an impartiality statement verifying that they have no conflict of interest in the contract being reviewed. The review panel evaluates the responses and assigns a score to each proposal. The review panel then recommends that the highest scorer be awarded the contract. If time permits, the review panel’s recommendation is forwarded to either the Community Corrections Partnership (CCP) or the Board’s Public Protection Committee (PPC) for further review and recommendation to the Board of Supervisors. There is no legal requirement that either the CCP or the PPC review a proposed contract between the County and an AB 109 service provider before the contract is presented to the Board for its consideration. When either the CCP or the PPC reviews a proposed contract, it has been staff’s practice to provide these entities with the review panel’s score but not with each potential contractor’s entire response. The final step in the process is for the Board of Supervisors to award a contract. It has been staff’s practice to provide the Board with the review panel’s score but not with each potential contractor’s entire response. The decision on whether to enter into a contract with a contractor for AB 109 services is entirely within the Board’s discretion. To date, the Board has not adopted a policy addressing when AB 109 contracts should be submitted to the CCP for recommendation, or whether RFP responses should be part of the CCP recommendation process. If the Board would like ORJ to develop a policy on this issue, staff recommends that a contract approval policy first be presented to the CCP for review and recommendation, and then approval by the Board. If it is determined that RFP responses should be provided to CCP members at any stage, the RFP responses will become public documents at that time. Individuals responding to RFPs should be advised of the policy as part of the application process so they will know the circumstances that will result in their responses becoming public records. CONSEQUENCE OF NEGATIVE ACTION: A contract will not be authorized for the operation of the Reentry Success Center for FY 2017-18. CLERK'S ADDENDUM Speakers: Jane Fischberg, Rubicon; Mariane Moore, Ensuring Opportunity Campaign; Nicholas Alexander, Rubicon. September 19, 2017 Contra Costa County Board of Supervisors Minutes 334 RECOMMENDATION(S): ADOPT Resolution No. 2017/329 approving the Side Letter between the County and Teamsters Local 856, to modify Section 2.9 of the Memorandum of Understanding pursuant to AB 119. FISCAL IMPACT: This is a change to administrative process and has no direct fiscal impact. BACKGROUND: AB 119, which mandates union access to new employee orientations, was passed on June 27, 2017 and took effect immediately. The bill places an affirmative burden on public agencies to immediately begin doing three things: Providing 10 days’ advance notice of any new employee orientation (Gov. Code §3556);1. Providing to the union the name, job title, department, work location, work, home, personal cellular telephone number, personal email address, and home address of any new employee within 30 days of hire or by the first pay period of the month following hire (Gov. Code §3558); 2. Providing to the union the information in #2 every 120 days for all employees(Gov. Code §3558).3. Most of the County’s current memoranda of understanding include a procedure for unions to access employees during orientation. Several of our bargaining groups, including Teamsters 856, requested that the County bargain over the structure, time, and manner of access of the union to a new employee orientation. The attached side letter, dated September 6, 2017, is the resulting agreement reached with Teamsters. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jeff Bailey, Labor Manager (925) 335-1017 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Dianne Dinsmore, Human Resources Director D. 9 To:Board of Supervisors From:David Twa, County Administrator Date:September 19, 2017 Contra Costa County Subject:Resolution No. 2017/329 - Teamsters Local 856 Side Letter to Modify Section 2.9 of the MOU September 19, 2017 Contra Costa County Board of Supervisors Minutes 335 BACKGROUND: (CONT'D) > The County and Teamsters Local 856 agree to incorporate the side letter of agreement into Section 2.9 – Written Statement for New Employees of the Memorandum of Understanding (MOU) between Contra Costa County and Teamsters Local 856. CONSEQUENCE OF NEGATIVE ACTION: If the side letter of agreement is not approved, the current process for onboarding new employees will continue until an alternative process is adopted. AGENDA ATTACHMENTS Resolution No. 2017/329 Side Letter with Teamsters dated 9-6-17 MINUTES ATTACHMENTS Signed Resolution No. 2017/329 September 19, 2017 Contra Costa County Board of Supervisors Minutes 336 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/19/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2017/329 In The Matter Of: Approving the Side Letter between Contra Costa County and Teamsters Local 856 to modify Section 2.9 – Written Statement for New Employees of the Memorandum of Understanding The Contra Costa County Board of Supervisors acting solely in its capacity as the governing board of the County of Contra Costa RESOLVES THAT RESOLVES THAT: Effective following approval of the Board of Supervisors, the attached Side Letter of Agreement dated September 6, 2017, between Contra Costa County and Teamsters Local 856 be ADOPTED. Contact: Jeff Bailey, Labor Manager (925) 335-1017 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Dianne Dinsmore, Human Resources Director 5 September 19, 2017 Contra Costa County Board of Supervisors Minutes 337 September 19, 2017 Contra Costa County Board of Supervisors Minutes 338 September 19, 2017 Contra Costa County Board of Supervisors Minutes 339 RECOMMENDATION(S): ACCEPT a report on funding an immigrants rights program in Contra Costa, and DIRECT staff on next steps, as recommended by the Finance Committee. FISCAL IMPACT: The requested allocation is $500,000 in FY 17/18 funding to support operations in the January-June 2018 first phase, with a further commitment that the County will provide $500,000 in annual support in each of fiscal years 2018-19 and 2019-20. These funds are not budgeted in FY 17/18 and would require an allocation from general fund reserves, which requires a 4/5 vote. BACKGROUND: On May 9, 2017, as part of the action to adopt the FY 2017/18 Recommended Budget, the Board of Supervisors referred to the Finance Committee for review and consideration a proposal for funding an immigrants rights program in Contra Costa. The item was heard for the first time by the Finance Committee on June 26, 2017. Deputy Public Denender Ali Saidi give an update on the proposal under review and indicated the East Bay Community Foundation might provide funding for plan design. The proposal prepared and presented to the Finance Committee on August 16, 2017, by the Contra Costa Immigrant Rights Alliance is Attachment A. The original proposal submitted to the Board of Supervisors on May 9, 2017 is Attachment B. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Lisa Driscoll (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: Robin Lipetzky, Public Defender D.10 To:Board of Supervisors From:FINANCE COMMITTEE Date:September 19, 2017 Contra Costa County Subject:Immigrants Rights Program in Contra Costa September 19, 2017 Contra Costa County Board of Supervisors Minutes 340 BACKGROUND: (CONT'D) > The proposal requests that the Board of Supervisors authorize the Office of the Public Defender to establish Stand Together CoCo as a pilot project. The requested allocation is $500,000 in FY 17/18 funding to support operations in the January-June 2018 first phase, with a further commitment that the County will provide $500,000 in annual support in each of fiscal years 2018-19 and 2019-20. Working with key local partners, Stand Together CoCo will then use this commitment to generate funding from other public and private sources. The Finance Committee accepted the report as presented and directed staff to forward the item to the full Board of Supervisors for discussion. Finance Committee support the proposal as presented with the condition that all proposed matching funds are secured by the Public Defender's Office from private donors. The Committee directed the Public Defender to attend the Board meeting for the discussion. Attachment C is a letter from the Public Defender regarding private foundations' funding commitments to support Stand Together CoCo (Attachment D came in after this letter was written). Attachments D through I are letters of funding commitment and intention totaling $585,000: Richmond Community Foundation - $10,000 (Letter of Intention)D. Y & H Soda Foundation - $275,000 (Letter of Commitment)E. San Francisco Foundation - $100,000 (Letter of Commitment)F. California Endowment - $100,000 (Letter of Intention)G. East Bay Community Foundation - $50,000 (Letter of Commitment)H. Firedoll Foundation - $50,000 (Letter of Commitment)I. CONSEQUENCE OF NEGATIVE ACTION: Status quo regarding immigrants rights in Contra Costa. CLERK'S ADDENDUM Speakers: Oscar Flores, CC Racial Justice Coalition; Debra Bernstein, Monument Impact; Blanca Collin, Monument Impact; Raquel Ortega, CC Immigrant Rights Alliance (CCIRA); David Brazil, FARE; Nicole Zapata, East Bay Alliance for a Sustainable Economy (EBASE); Christopher Martinez, resident of Richmond; Reverend Deborah Lee, MICA;, resident of Walnut Creek; Melvin Willis, Richmond City Council; Edith Pastrano, ACCE; Nancy Ybarra, resident of Richmond; Rose Strogatz, Orinda Progressive Action Alliance; Mariana Moore, Ensuring Opportunity Campaign. Written commentary provided by (attached): Claudia Velasco, Catholic Diocese of Oakland; Reverend Will McGarvey; Mariana Moore, Ensuring Opportunity Campaign ACCEPTED a report on funding an immigrants rights program in Contra Cost; AUTHORIZED the Office of the Public Defender to establish Stand Together CoCo as a pilot project, funded from the AB109 Reserve Fund; and DIRECTED staff to return this matter to the full Board in April 2018. AGENDA ATTACHMENTS Attachment A - Proposal for Stand Together CoCo Attachment B - Original Proposal Submitted to Board of Supervisors on April 18 Attachment C - Private Foundations' Funding Commitments Attachment D - Letter of Funding Intention from Richmond Community Foundation Attachment E - Letter of Funding Commitment from Y & H Soda Foundation Attachment F - Letter of Funding Commitment from San Francisco Foundation Attachment G - Letter of Funding Intention from California Endowment Attachment H - Letter of Funding Commitment from East Bay Community Foundation Attachment I - Letter of Funding Commitment from Firedoll Foundation MINUTES ATTACHMENTS Correspondence Received September 19, 2017 Contra Costa County Board of Supervisors Minutes 341 September 19, 2017 Contra Costa County Board of Supervisors Minutes 342 “The impact of deportation ripples outward, creating a climate of fear and paralysis in the entire community – children whose classmates are separated from their parents; businesses who lose valued workers; families who become scared to seek health care, to use public services or even to drive.”i Stand Together CoCo One County, One Community, United A Proposal Prepared for the Finance Committee of the Contra Costa County Board of Supervisors Submitted by The Contra Costa Immigrant Rights Alliance, August 16, 2017 Report Written and Produced for CCIRA by Rebecca Brown, Reentry Solutions Group, With support from the Y & H Soda Foundation September 19, 2017 Contra Costa County Board of Supervisors Minutes 343 TABLE OF CONTENTS I. EXECUTIVE SUMMARY ................................................................................................................................. 1 II. OUR REQUEST .............................................................................................................................................. 1 III. PROJECT DELIVERABLES ............................................................................................................................... 2 A. Community Workshops, Clinics, and Trainings ................................................................................................ 2 B. Public Education and Outreach ........................................................................................................................ 2 C. Community Raid Verification and Response .................................................................................................... 3 D. Representation in Immigration Proceedings .................................................................................................... 3 IV. PROJECT NEED ............................................................................................................................................. 3 V. PROJECT SCOPE AND IMPACT ....................................................................................................................... 5 VI. LOCAL PRECEDENTS ..................................................................................................................................... 7 VII. PROJECT RATIONALE .................................................................................................................................... 8 VIII. PROGRAMMATIC OVERVIEW ....................................................................................................................... 8 A. Immigration-Related Information and Raid Verification, Rapid Response Dispatch ....................................... 8 B. Legal Representation, Clinical Consultations, and Technical Assistance .......................................................... 9 C. Community Education and Legal Rights Workshops ...................................................................................... 10 IX. PROJECT GOVERNANCE .............................................................................................................................. 11 X. COMMUNITY-BASED ORGANIZATIONS: RFQS AND TIMELINE ..................................................................... 11 XI. ATTACHMENTS .......................................................................................................................................... 11 September 19, 2017 Contra Costa County Board of Supervisors Minutes 344 I. EXECUTIVE SUMMARY The Contra Costa Immigrant Rights Alliance (CCIRA) proposes that Contra Costa County establish Stand Together CoCo, a rapid response and community education project to support safety and justice for immigrant families in Contra Costa. The mission of Stand Together CoCo is to ensure that all people in Contra Costa County, regardless of citizenship or immigration status, are afforded the rights established by the United States Constitution, and are protected from actions or policies that result in disparate, discriminatory, or unlawful treatment. A project conducted in partnership with community-based organizations to be selected through a competitive process, Stand Together CoCo will provide culturally competent, no-cost rapid response support, legal defense services and clinics, and immigrant rights education and training to support families impacted by anti-immigrant policies and practices affecting Contra Costa County residents. Stewarded by a multi-sector Steering Committee of local stakeholders, Stand Together CoCo will operate as a 2.5- year pilot project managed by the Office of the Public Defender during its pilot period, spanning January 1, 2018 to June 30, 2020. Stand Together CoCo will launch its first phase from January 2018-June 2018, on a six-month budget of $573,557. In this first phase, approximately 85% of all funds will be passed through to community-based organizations selected via a competitive Request for Qualifications (RFQ) issued in October 2017, to provide community-based training, support services, and legal representation. The Y & H Soda Foundation, which champions this effort, has committed $75,000 to support the six-month first phase, contingent on a $500,000 contribution by Contra Costa County to underwrite costs from Jan-June 2018. As of the full fiscal year beginning July 1, 2018, the project will operate at an estimated annual budget of $1,062,415. With the project in development during fall 2017 and in operation as of January 2018, Stand Together CoCo will work with the Soda Foundation, other private funders, Contra Costa leaders, and allies to raise a target of $560,000 in annual commitments from private sources, to augment proposed annual $500,000 grants made by the County in each of the pilot’s three fiscal years. As a public/private collective impact initiative staffed by trained community leaders and community-based immigration defense attorneys, and deploying across the county’s three geographic regions, Stand Together CoCo will build on Contra Costa’s outstanding record of success in developing bold and innovative solutions to advance justice and equity for all of its residents. II. OUR REQUEST We ask the Contra Costa County Board of Supervisors to authorize the Office of the Public Defender to establish Stand Together CoCo as a pilot project. We further ask the Board of Supervisors to allocate $500,000 in FY 17/18 funding to support operations in the Jan- June 2018 first phase, with a further commitment that the County will provide $500,000 in annual support in each of fiscal years 2018-19 and 2019-20. September 19, 2017 Contra Costa County Board of Supervisors Minutes 345 Stand Together CoCo, a Proposal by Contra Costa Immigrant Rights Alliance, 8/16/17, page 2 Working with key local partners, Stand Together CoCo will then use this commitment to generate funding from other public and private sources; we are already in conversation with leading regional funders that are eager to support this work, pending commitment from County authorities. III. PROJECT DELIVERABLES In its first six months, the project will provide direct services conservatively valued at $626,900. Of course, this direct-service value does not begin to calculate or reflect larger economic benefits garnered for individuals, families, and Contra Costa County as a whole through the prevention of unnecessary detentions or improper deportations. For a survey of these economic costs, see Sections IV and V below. A. COMMUNITY WORKSHOPS, CLINICS, AND TRAININGS • Workshops & Presentations: Conduct four workshops per region over the course of six months (on topics such as Know Your Rights, Your Rights as a Tenant, and Protecting Your Employee Rights), reaching an average of 45 people per workshop, totaling 540 people in the first six months (45 people at each of four events per region for three regions); these events will also be live-streamed, conservatively reaching an additional 500 people, thus serving a total of 1,040 people in six months, for a value conservatively estimated at $26,000 ($25/per person, per workshop) • In-reach to County jails: Provide or coordinate monthly informational presentations on due-process rights and immigration processes and resources for people detained in the West County jail as ICE detainees, reaching an estimated 30 people per month, reaching a total of 180 people in custody in the first six months, for a value conservatively estimated at $9,000 (180 people @ $50/meeting) • Clinical Consultations: Conduct Ask an Attorney/Case Review events, providing individualized legal consultations, advising on legal rights and forms of relief, arranging structured and customized referrals for pro-bono or low-cost legal services. An estimated 468 residents and families will receive free legal consultations, for a value conservatively estimated at $140,400 (assuming six consultations per lawyer per week for 26 weeks @ $300 per consultation) • Train the Trainer/ Leadership Development: 12 stipended Community Responders will be trained in relevant areas (e.g. group facilitation, participatory decision-making, and immigrant rights, deportation procedures, community defense and education), and will lead monthly Local Leadership Council meetings involving an additional 10 (volunteer) Peer Responders per region (both documented and undocumented); each LLC will develop an Operating Agreement that outlines areas of responsibility and duty, including shifts on dispatch and response (12 stipended Community Responders, at least 30 volunteer Peer Responders = 42 people), for a value conservatively estimated at $84,000 (42 people @ $2,000 in trainings) B. PUBLIC EDUCATION AND OUTREACH • Print materials: In first six months, produce 6,000 Know Your Rights cards which will include the Rapid Response hotline number, in Spanish, Chinese, Tagalog, Persian, Arabic, Vietnamese, and Laotian; reprint, as needed, in each of the subsequent years September 19, 2017 Contra Costa County Board of Supervisors Minutes 346 Stand Together CoCo, a Proposal by Contra Costa Immigrant Rights Alliance, 8/16/17, page 3 • Churches, mosques, radio, Univision: Conduct outreach and information interviews, and provide informational materials and Know Your Rights cards, through at least 36 faith-based organizations in the project’s first six months • Provide single points of contact with at least 10 school districts across the county in the first six months, to foster communication and enhance family capacity and preparedness to respond to immigration enforcement concerns and actions C. COMMUNITY RAID VERIFICATION AND RESPONSE • One paid Community Response Coordinator, three paid Community Leaders, and 12 stipended Community Responders, supported by 30 volunteer Peer Responders/Local Leadership Council members, will staff a Rapid Response hotline 24 hours a day, seven days a week, to provide information, support, and response for Contra Costa County residents who are threatened with deportation or who are impacted by immigration enforcement activity. D. REPRESENTATION IN IMMIGRATION PROCEEDINGS • In the project’s first six months, provide legal representation for 60 detained individuals in pursuing bond or release, or in removal defense and applications for relief at Executive Office of Immigration Review, for a value conservatively estimated at $367,500 (at a blended value of $6,125/client for 60 clients) IV. PROJECT NEED The United States’ federal immigration enforcement and removal model has long relied on an array of community- targeted tactics to identify, locate, detain, and deport non-citizen residents of the United States. These tactics include large worksite raids, immigration-related interrogations for people held in state and local prisons and jails, vehicle patrols canvassing certain communities, and Immigration and Customs Enforcement (ICE) foot patrols to target people going about their daily lives, such as in shops and workplaces, as well as at government sites such as the DMV, social service agencies, and courthouses. Under the new Presidential administration, such actions have dramatically broadened and intensified, developing not only new tactics but expanding the net of targeted individuals. A recent federal memo issued by the Department of Homeland Security instructs ICE agents to “take enforcement action against all removable aliens encountered in the course of their duties,” whether or not they are an identified ICE target or have any criminal history at all.ii At the same time, the federal government has formally adopted stricter policies against releasing detainees pending their deportation process, thus “expanding detention space to support the E.O.’s termination of ‘catch-and-release’ policies’” (Albanese, 2, emphasis added). In the popular imagination, people detained by ICE have no legal basis or process by which to challenge their deportation. But the fact of the matter is that all residents of the United States have constitutionally-protected rights of due process. For example, immigrants detained by ICE are legally entitled to file an “application for relief, to argue that the judge should let them stay in the country because of family and community ties, or because they fear persecution abroad.”iii Yet the effort to protect due process rights in immigration proceedings is a daunting task. As explained in a 2014 study by Northern California Collaborative for Immigrant Justice, “To stay in the United States with their families, September 19, 2017 Contra Costa County Board of Supervisors Minutes 347 Stand Together CoCo, a Proposal by Contra Costa Immigrant Rights Alliance, 8/16/17, page 4 immigrants detained in Northern California must navigate complex and intricate immigration laws and procedures” (NJJIC, 10). It is important to note that under current U.S. immigration laws and policies, people caught up in the deportation system are not legally entitled to a lawyer if they cannot afford one – unless they can pay for a lawyer or find someone to represent them for free, respondents in deportation proceedings must proceed without an attorney. But it is almost impossible to traverse the complex deportation system without counsel – including counsel in the very first moments of the detention and removal process. Custodial detention is a frightening and confusing experience; decisions made in the intimidating confines of ICE custody – such as unknowingly signing away your rights, or failing to request due process like a bond hearing – can have irreparable and lifelong effect. As reported in a recent study in California, for example, “the odds of being granted bond [for release from detention] are more than 3.5 times higher for detainees represented by attorneys than those who appeared pro se, net of other relevant factors,” while “non- detained and represented immigrants succeeded approximately four times as often as those who lacked counsel.”iv Yet in San Francisco’s Immigration Court, “roughly 2/3 of detained immigrants had no legal representation at any point in their removal proceedings” (NCCIJ, 9). The financial barriers are less daunting than the barriers to representation; the typical immigration bond nationally is slightly less than $6,500.v Lacking access to proper legal counsel, therefore, many thousands of people are detained and deported as the result of missed due-process opportunities all along the way: due to failure to request or be awarded bond, or on the basis of erroneous facts, or due to erroneous interpretation of facts, or resulting from improper application of law, or without consideration of their potential relief from deportation related to their specific histories and circumstances. And the judicial logjam is only growing: In fiscal year 2014, for instance, the eighteen immigration judges of the San Francisco Immigration Court faced a backlog of 23,969 pending cases (NCCIJ, 12) – and this, it should be noted, was before the advent of the new administration’s intensified policies. What this means is that millions of people across America, and potentially tens of thousands of people in Contra Costa, are subject to wrongful deportation – typically, due to lack of access to immediate counsel. Given backlogs of this magnitude, it should come as no surprise that federal immigration judges recognize the importance of legal representation for people in immigration proceedings. “In a recent survey of the nation’s immigration judges, 92% of the judges agreed that ‘When the [immigrant] has a competent lawyer, I can conduct the adjudication more efficiently and quickly.” In other words, representation “affects the efficiency of adjudicative proceedings” (NCCIJ, 12). September 19, 2017 Contra Costa County Board of Supervisors Minutes 348 Stand Together CoCo, a Proposal by Contra Costa Immigrant Rights Alliance, 8/16/17, page 5 A recent data study estimated that there are 65,000 undocumented residents in Contra Costa,vi with Spanish, Chinese, Tagalog, and Persian as the primary non-English languages spoken at home.vii These immigrants and their families are essential elements of the vibrant mosaic that is Contra Costa County. In the face of intensified federal immigration enforcement efforts, and in order to ensure due process while supporting vulnerable communities, the Contra Costa Immigrant Rights Alliance has spearheaded the creation of a new initiative to support, advocate for, and protect Contra Costa’s vulnerable immigrant communities. Thus, and with the active support of Contra Costa County’s elected leaders, Stand Together CoCo was born. V. PROJECT SCOPE AND IMPACT Immigrants – regardless of their immigration status – are, with their families, inextricably woven into California’s history and fabric: in our economies, our neighborhoods, our businesses, and our schools. It is imperative to realize that all non-citizen immigrants (including people who hold “green-cards”viii and visas,ix and whether or not they have any criminal convictions or even arrests) are subject to the expanded federal policies and actions now being implemented across the United States. According to an official memorandum dated February 21, 2017, “DHS will no longer exempt classes or categories of removable aliens from potential enforcement”; those who are prioritized for removal include people who have “committed acts which constitute a chargeable criminal offense” (whether or not they’ve been arrested, charged, or convicted), have “abused any program related to receipt of public benefits” (without clarifying the standards of evidence for making such a claim), or “in the judgment of an immigration officer, otherwise pose a risk to public safety” (Albanese 2), thereby widening the net to limitless expanse. With this expansion and intensification of federal immigration deportation efforts, it should come as no surprise that, within Contra Costa as well as across our nation, community leaders and elected officials are developing new local resources and solutions to mitigate deportation’s destructive effect on families, communities, and economies. A wealth of researchx has made it clear: “The [detention or] deportation of a family’s breadwinner or primary caregiver has devastating consequences for the spouse and children who depend on his earnings, including harm to their financial, educational, physical, and mental wellbeing. Deportation of a parent can cause children to enter the child welfare system, and result in children suffering lasting psychological harm that impacts their long-term economic and social stability. These social and economic costs of deportation are largely borne by Northern California's counties, which administer public health, education, and social services” (NCCIJ, 7, emphasis added). In addition to the severe local economic and social impacts of deportation, a recent report asserts that each deportation by ICE costs taxpayers an average of $10,874.xi Blended-Status Families: Many non-citizens are members of “blended status” families, in which one parent, or all of the children, may be United States citizens. Across the state, the “vast majority of children…are U.S. citizens (96 percent), a small amount (2 percent) are lawfully residing immigrants, and very few children (2 percent) are undocumented immigrants.xii September 19, 2017 Contra Costa County Board of Supervisors Minutes 349 Stand Together CoCo, a Proposal by Contra Costa Immigrant Rights Alliance, 8/16/17, page 6 Locally, blended families include children who are legal citizens; “While only 1 in 14 children [in Alameda and Contra Costa Counties] is an immigrant, nearly half have at least one immigrant parent, and 30% of households are headed by immigrant[s]…. [E]stimates suggest that 72% of unauthorized residents…are living with citizens, and 34% are living with their own citizen children.”xiii Thus, although deportation focuses on individuals, its effects ripple with substantial consequence across their families, and thus across our broader community. Children’s Well-Being: Children are especially vulnerable to the detrimental effects of a hostile immigration enforcement environment: “Although undocumented immigrant parents may try to protect their children from adults’ worries, children are highly cognizant of the implications of immigration status on their everyday lives. Even if family members are not actually detained or deported, immigrant families live in constant fear of being separated from loved ones that keeps them from fully participating in American society,” such as going to the doctor, driving a child to school, or visiting public places like parks (Effect, 2). Multiple studies confirm that a parent’s detention or deportation increases depression and anxiety in children, negatively affects physical health and school performance, decreases family income, increases housing and food insecurity, and increases risk of child- welfare involvement (Effect, 2). Further, many immigrant parents of children citizens hesitate to apply for essential public benefits to which their children are entitled – such as Medi-Cal – out of fear of navigating the systems or that the information may be used against them (Effect, 3). Further, an estimated 12,000 young people in Contra Costa Countyxiv are eligible for administrative relief from deportation under the Deferred Action for Childhood Arrivals (DACA) program,xv which is now being threatened under President Trump’s administration. And when children miss school, our local school districts lose federal and state funding tied to Average Daily Attendance rates, while parents may be required to appear at truancy court proceedings; further, when individuals are afraid to engage with authorities, they may be unwilling to report crimes, whether as a victim or a witness, thus diminishing public safety overall. Economy: Notwithstanding divisive rhetoric claiming that undocumented immigrants are a drain on the economy, a study by the Institute on Taxation and Economic Policy found that undocumented immigrants “collectively contribute an estimated $11.74 billion to state and local coffers each year via a combination of sales and excise, personal income, and property taxes…. On average, the nation’s estimated 11 million undocumented immigrants pay 8 percent of their incomes in state and local taxes every year.”xvi The vast majority of undocumented immigrants hold wage-earning jobs,xvii with workforce participation rates higher than those of non-citizens.xviii A recent paper published by the National Bureau of Economic Research found that “the economic contribution of unauthorized workers to the U.S. economy is substantial, at approximately 3% September 19, 2017 Contra Costa County Board of Supervisors Minutes 350 Stand Together CoCo, a Proposal by Contra Costa Immigrant Rights Alliance, 8/16/17, page 7 of private-sector GDP annually, which amounts to close to $5 trillion over a 10-year period”; the paper further found that “legalization of unauthorized workers would increase their contribution to 3.6% of private-sector GDP. The source of these gains stems from the productivity increase arising from the expanded labor market opportunities for these workers which, in turn, would lead to an increase in capital investment by employers.”xix These macroeconomic effects prove true at the microeconomic level of individual families, as well - “[I]mmigration-related arrests cause household income to fall to half on average, and leave one-fourth of households without anyone earning wages…. The Urban Institute’s 2010 study of families of detainees found that 28.3% of families suffered from insufficient food access after six months” (NCCIJ 13). Yet people can be held in detention for many months; according to one survey of people detained in ICE custody for at least six months, the average length of detention was 273 days; of these people, 90% had been employed immediately prior to detention, with collective wages lost to families and the local economies calculated at more than $11 million (CA Due Process Crisis, 10-11). And for every person who has lost a job, there’s an employer who has lost an employee. “[W]hen employees are detained or deported, businesses must bear the costs of this turnover. A review of 30 previous studies of turnover costs showed that these costs are regularly 20 percent of annual wages for workers earning less than $50,000…. Deportation and detention-related employee turnover thus places a huge financial burden on California employers, especially given that noncitizens comprise such a large proportion of California’s workforce” (CA Due Process, 11). And the ripples widen: for every family that has lost one parent, there’s another parent (or relative or friend or child) who must shoulder additional demands, which in turn affects their own abilities to go to work, or school, or care for their families. VI. LOCAL PRECEDENTS Contra Costa County has both proven and recent experience in undertaking successful pilot initiatives to develop new approaches to meet urgent needs that require coordinated responses. In the County’s history, these initiatives are typically conceived as time-limited, cross-agency demonstration pilot projects that leverage established infrastructure and are supported by dedicated public funding sufficient to test these new solutions. Local examples of Contra Costa’s commitment to innovative pilot projects include the County’s new Office of Reentry and Justice, originally proposed in May 2016 by the AB109 Community Advisory Board and now a pilot initiative operating inside the County Administrator’s Office; the Zero Tolerance for Domestic Violence initiative (now known as Families Thrive), established at the direction of the County Board of Supervisors and housed within the Employment and Human Services division; and the Family Justice Alliance, which began as a cross-sector, community-based pilot and is now an independent 501c3 organization operating in partnership with public and private agencies and our County Board of Supervisors. September 19, 2017 Contra Costa County Board of Supervisors Minutes 351 Stand Together CoCo, a Proposal by Contra Costa Immigrant Rights Alliance, 8/16/17, page 8 Further, Stand Together CoCo will build on Contra Costa’s commitment to bold, coordinated, public/private solutions – such as Contra Costa CARES – developed to meet the distinct needs of undocumented Contra Costa residents. Launched as a twelve-month pilot in November 2015, Contra Costa CARES continues operating today, providing access to essential primary medical care for low-income adult undocumented residents. The CARES project was launched with $1 million in initial funding, of which Contra Costa County provided $500,000. Today, the project operates on an annual budget of $1.5 million for fiscal 2017-18. Taken as a whole, these initiatives came into being as the result of forward-thinking partnerships of community stakeholders, the County Board of Supervisors, and public and private agencies. Each of them reflects Contra Costa’s demonstrated commitment to acknowledging and meeting the urgent challenges confronting some of our most vulnerable and marginalized community members. The proposed project, Stand Together CoCo, builds on this legacy of extraordinary leadership and partnership. VII. PROJECT RATIONALE As an interdisciplinary, multi-sector initiative, Stand Together CoCo is designed to maximize the value of each element while augmenting collective capacity through intentional synergies. • Grounded in community-based leadership development, capacity building, and community empowerment, Stand Together CoCo elicits, values, and enhances grassroots expertise, cultivates established and emergent community leaders, and advances community empowerment and agency. • Partnering with experienced, established nonprofit organizations and legal service providers with deep ties to affected communities will advance trust and acceptance, while stewarding funds and augmenting capacity in the most cost-effective manner possible. • Placing the project inside the Public Defender’s Office will ensure a level of expertise, capacity, and visibility that will foster both excellence and accountability. • The project’s endorsement by the Contra Costa County Board of Supervisors will send a clear message of leadership, commitment, and compassion for our most vulnerable residents – and their allies – who are confronting terrifying new realities. VIII. PROGRAMMATIC OVERVIEW Stewarded by a Steering Committee and informed by regional Local Leadership Councils in each of the County’s three geographic regions, Stand Together CoCo will provide three essential functions: A. IMMIGRATION-RELATED INFORMATION AND RAID VERIFICATION, RAPID RESPONSE DISPATCH Supported by a 24-hour Stand Together hotline built on an established web-based platform and augmented by an on-demand multi-language translation service, regional teams of trained Stand Together Community Leaders, stipended Community Responders, and volunteer Peer Responders will be dispatched to accomplish three goals: September 19, 2017 Contra Costa County Board of Supervisors Minutes 352 Stand Together CoCo, a Proposal by Contra Costa Immigrant Rights Alliance, 8/16/17, page 9 1. Verify and provide accurate information about immigration-related actions reported in the community, in order to dispel inaccurate information while concentrating attention and resources in response to actions undertaken by agents of Immigration and Customs Enforcement (ICE) 2. Serve as trained Legal Observers to witness and document actions being undertaken by ICE in Contra Costa 3. Provide immediate support and systems navigation for families and individuals in Contra Costa who have been targeted by/detained by ICE B. LEGAL REPRESENTATION, CLINICAL CONSULTATIONS, AND TECHNICAL ASSISTANCE 1. Rapid Response Legal Representation Alerted by the Stand Together Dispatch, and in partnership with Community Leaders, a team of experienced immigration defense attorneys will provide Contra Costa residents with rapid-response legal representation at three critical moments in the deportation process: • During the determination of eligibility for release from detention on bond • During the judicial process to address or challenge grounds for deportation • During the judicial process to determine eligibility for relief from deportation 2. Community-Based Clinical Consultations The impact and consequence of the lack of access to legal services extends beyond the question of custody and bond, spilling into everyday life for non-detained immigrants and their families, as well. In the absence of reliable and accessible legal advice about rights and risks, thousands of families are trapped in the shadows, afraid to seek help or counsel. This chronic condition – the lack of personal financial resources and uncertainty about who they can trust – is further exacerbated by the relatively limited pool of qualified immigration removal defense attorneys in Contra Costa County. Thus, Stand Together CoCo, and its partners, will design and conduct community events to offer legal consultations and services. As part of this work, Stand Together CoCo lawyers will provide structured referrals to relevant nonprofit and public services to help address those needs. Such customized consultations will ensure that all Contra Costa residents have access to legal advice regarding the options and issues specific to each case and circumstances. Conducted in partnership with existing community-based initiatives, these events will maximize the breadth and value of complementary resources such as the County’s Clean Slate/Prop 47/Prop 64 legal remedies projects. By embedding multi-partner “one stop” immigrant-resource events in trusted community-based settings, Stand Together CoCo will mitigate some of the most challenging barriers currently faced by these vulnerable residents – knowing where to start and how to get help. September 19, 2017 Contra Costa County Board of Supervisors Minutes 353 Stand Together CoCo, a Proposal by Contra Costa Immigrant Rights Alliance, 8/16/17, page 10 3. Technical Assistance In addition to providing direct representation and clinical services, the Stand Together CoCo attorneys will also provide community partners with technical assistance regarding new or complex developments of immigration law. To advance collective capacity, they will provide issues analysis on relevant developments in immigration law; provide training and job-shadowing opportunities to help Community Leaders and Responders understand the methods and procedures of immigration court; and review and assist in the development of content for legal rights workshops, such as those described below. C. COMMUNITY EDUCATION AND LEGAL RIGHTS WORKSHOPS Working in partnership with proven community-based partners, the multi-disciplinary Stand Together CoCo team will organize an ongoing array of culturally-responsive Community Education and Legal Services workshops, clinics, and trainings held in safe, trusted community-based sites across Contra Costa County. Developed by Stand Together Community Leaders and Stand Together lawyers, and supported by stipended Community Responders and volunteer Peer Responders, these events will serve three primary functions: 1. Workshops: Advance equity, strengthen collective purpose, and equip Contra Costa families and individuals with essential tools and information to protect their families and exercise their Constitutional rights, which apply to all residents of the United States, regardless of their citizenship status Hands-on workshops will help families prepare and equip themselves for potential targeting by ICE, offering practical and user-friendly guidance on topics such as: Let’s Make a Family Preparedness Plan; Know Your Rights; Know Your Immigration-Status Options; What To Do if ICE Approaches You; Tenant Rights; and Employee Rights (including wage theft) 2. Train the Trainer Capacity-Building: Expand both individual and collective capacity to advance safety and justice for immigrant families in Contra Costa In the Train the Trainer events, project staff will advance community capacity through technical trainings such as “Raid Verification Protocols,” “Navigating the Immigration Bond Process,” “Developing Family Preparedness Plans,” and “How to be a Safe and Effective Legal Observer.” These events will also be co-convened with relevant partners and projects in order to maximize the reach and impact of existing community-based legal efforts, such as the County’s Misdemeanor Early Representation Project, which is piloting to great success in both Antioch and Richmond. 3. Leadership Development: Create a structured continuum of development and leadership opportunities to identify, recruit, invest in, and organize an array of impacted community members. At initial scale, this continuum will be led by three Community Leaders (paid, full-time) who will cultivate and work with twelve Local Responders (stipended, part-time), who will in turn provide engagement opportunities for an estimated 30-36 Local Leadership Council members (volunteers from impacted communities in each of the three geographic regions). Facilitated by each region’s Community Leaders and Local Responders, the Local Leadership Councils will provide safe and accessible methods to share essential information directly with and from the affected communities. September 19, 2017 Contra Costa County Board of Supervisors Minutes 354 Stand Together CoCo, a Proposal by Contra Costa Immigrant Rights Alliance, 8/16/17, page 11 IX. PROJECT GOVERNANCE Hosted by the Office of the Public Defender during its pilot phase, Stand Together CoCo will be administratively managed by Deputy Public Defender/Immigration Attorney Ali Saidi, in stewardship with a multi- stakeholder Steering Committee representing public agencies, nonprofit organizations, and community members. To augment and inform the work of this body, the three regional Community Response Leaders will organize and manage Local Leadership Councils in each region. Co-facilitated by the Community Response Leaders and each region’s stipended Community Responders, these Local Leadership Councils will provide structured opportunities to gather and disseminate information, identify areas of local concern, recruit and train volunteer responders, provide mutual support in what can be an isolating and terrifying environment, and inform project design and operations. This governance structure – Host, Steering Committee, and Local Leadership Councils – encourages shared leadership, aligns public and community resources, and cultivates regional insights and meaningful peer-leadership development opportunities X. COMMUNITY-BASED ORGANIZATIONS: RFQS AND TIMELINE In its pilot phase, the project will be hosted at the Office of the Public Defender, which will provide in-kind occupancy and indirect resources to supervise the project. Under the umbrella of the Public Defender’s Office, the bulk of the project’s day-to-day activities will be undertaken by community-based organizations selected via a competitive Request for Qualifications (RFQ) process. The RFQ process will be managed by an RFQ Team, which will include representatives of the Public Defender’s Office, County leadership, and community members with expertise in the immigrant experience, community-based service delivery, community organizing, and immigration defense. We propose the following timeline: • Tuesday, September 12, 2017: Board of Supervisors approves Stand Together CoCo and commits funding • By Friday, October 20, 2017: Assemble an RFQ Team, develop a Request for Qualifications, prepare for dissemination (pending approval/authorization by the Board of Supervisors) • By Friday, November 10, 2017: Receive and vet responses, select proposed grantees • On Tuesday, November 14, 2017: Present recommendations to Board of Supervisors • By Monday, December 11, 2017: Finalize contracts • By Friday, December 29, 2017: Develop basic policy documents and operating agreements • Tuesday, January 2, 2018: Begin operations XI. ATTACHMENTS See attached Gantt chart, organizational chart, budget, and infographic for additional information. September 19, 2017 Contra Costa County Board of Supervisors Minutes 355 Stand Together CoCo, a Proposal by Contra Costa Immigrant Rights Alliance, 8/16/17, page 12 i Family Unity, Family Health: How Family-Focused Immigration Reform Will Mean Better Health for Children and Families, Human Impact Partners, June 2013, Foreword. ii Albanese, Matthew T., Memorandum Implementing the President’s Border Security and Interior Immigration Enforcement Policies, February 21, 2017, page 1, accessed at https://assets.documentcloud.org/documents/3889695/doc00801320170630123624.pdf iii Access to Justice for Immigrant Families and Communities, Northern California Collaborative for Immigrant Justice, October 2014, page 19; hereafter NCCIJ. iv California’s Due Process Crisis: Access to Legal Counsel for Detained Immigrants, The California Coalition for Universal Representation,” June 2016. v https://www.immigrantbailfund.org vi National and County Estimates of the Unauthorized Immigrant Population, 2010-14, Migration Policy Institute, http://www.migrationpolicy.org/programs/data-hub/deferred-action-childhood-arrivals-daca-profiles vii http://statisticalatlas.com/county/California/Contra-Costa-County/Languages viii https://www.uscis.gov/sites/default/files/USCIS/Green%20Card/GreenCard_Comparison_EN.PDF ix https://www.irs.gov/individuals/international-taxpayers/immigration-terms-and-definitions-involving-aliens x Satinsky, Sara, et al., Family Unity, Family Health: How Family-Focused Immigration Reform Will Mean Better Health for Children and Families, Human Impact Partners, June 2013, available at http:// www.familyunityfamilyhealth.org/uploads/images/FamilyUnityFamilyHealth.pdf at 8 xi Blanco, Octavio, How Much It Costs ICE to Deport an Undocumented Immigrant, CNN, April 13, 2017, http://money.cnn.com/2017/04/13/news/economy/deportation-costs-undocumented-immigrant/index.html xii The Effect of Hostile Immigration Policies on Children’s Mental Health, The Children’s Partnership: California Immigrant Policy Center, March 2017, page 1. xiii Pastor, Manuel, et al., California Immigrant Education Scorecard, Center for the Study of Immigrant Integration, University of Southern California, September 2012, page 5. xiv County Level Information on Undocumented Population, Deferred Action for Childhood Arrivals (DACA) Data Tools, Migration Policy Institute, http://www.migrationpolicy.org/programs/data-hub/deferred-action-childhood-arrivals-daca-profiles xv “Deferred Action for Childhood Arrivals (DACA) is a kind of administrative relief from deportation. The purpose of DACA is to protect eligible immigrant youth who came to the United States when they were children from deportation. DACA gives young undocumented immigrants: 1) protection from deportation, and 2) a work permit. The program expires after two years, subject to renewal.” Source: Undocumented Student Program, University of California at Berkeley, https://undocu.berkeley.edu/legal- support-overview/what-is-daca/ xvi Undocumented Immigrants’ State and Local Tax Contributions, Institute on Taxation and Economic Policy, March 2, 2017, https://itep.org/immigration/ xvii Profile of the Unauthorized Population: United States, Migration Policy Institute, Data Hub. MPI’s estimates are based on analysis of U.S. Census Bureau data from the 2014 American Community Survey (ACS), 2010-2014 ACS pooled, and the 2008 Survey of Income and Program Participation (SIPP), available at http://www.migrationpolicy.org/ data/unauthorized- immigrant-population/state/US. xviii The Effect of Hostile Immigration Policies on Children’s Mental Health, The Children’s Partnership: California Immigrant Policy Center, March 2017, page 2. xix Edwards, Ryan, and Francesc Ortega, The Economic Contribution of Unauthorized Workers: An Industry Analysis, National Bureau of Economic Research, Working Paper No. 22834, Issued November 2016. September 19, 2017 Contra Costa County Board of Supervisors Minutes 356 Stand Together CoCo, Budget Annual cost per FTE FTE on project Year 1 (FY17-18) (6 months) Year 2 (FY18-19) Year 3 (FY19-20) Costs Host Project Director Ali Saidi (provided in-kind by Public Defender)-$ 0.20 -$ -$ -$ Administrative Analyst-Project APW1 ($50K + 50% benefits)75,000$ 1.00 37,500$ 75,000$ 75,000$ Team/Council meeting costs @ 1 meeting /region/month for 3 regions @ $75/meeting 1,350$ 2,700$ 2,700$ Community Education and Legal Rights Workshops and Clinics: One/region/quarter, @ $750 ea 4,500$ 9,000$ 9,000$ Translation equipment 1,500$ -$ -$ Website design and ongoing TA 15,000$ 1,200$ 1,200$ Hotline infrastructure @ $50/month plus one-time set-up fee of $10,000 10,300$ 600$ 600$ Technical assistance (implementation/operations support)18,000$ 7,500$ -$ Costs for Host 1.20 88,150$ 96,000$ 88,500$ Stand Together Community Team Stand Together Coordinator @ $60K plus benefits 60,000$ 1.00 30,000$ 60,000$ 60,000$ Community Leaders @ $40K plus benefits 40,000$ 3.00 60,000$ 120,000$ 120,000$ Project Assistant @ $32K plus benefits 32,000$ 0.50 8,000$ 16,000$ 16,000$ Benefits 22%21,560$ 43,120$ 43,120$ Local Responders (12 people, 4 per region, each at .5 FTE, stipended, $14/hr)28,000$ 6.00 84,000$ 168,000$ 168,000$ Print materials @ $1,500 for Spanish, and $500 per language in the top six languages 4,500$ 5,000$ 5,000$ Cell phones (per FTE, @ $50/ FTE /month 3,150$ 6,300$ 6,300$ Local mileage for Community Action Unit @ 250 miles/month/FTE @ $.535/mile 8,426$ 16,853$ 16,853$ Indirect @ 10% of all program costs 10%21,964$ 43,527$ 43,527$ Costs for Community Action Unit 10.50 241,600$ 478,800$ 478,800$ Legal Services Senior Attorney/Legal Services Coordinator @ $120K plus benefits 120,000$ 1.00 60,000$ 120,000$ 120,000$ Staff Attorney @ $92K plus benefits 92,000$ 2.00 92,000$ 184,000$ 184,000$ Legal Services Team assistant @ $32K plus benefits 32,000$ 0.50 8,000$ 16,000$ 16,000$ Benefits @ 25%22%33,440$ 66,880$ 66,880$ Cell phones @ $50/FTE/month (2 in Year 1, 3 in subsequent years)1,050$ 2,100$ 2,100$ Document translation costs 2,500$ 5,000$ 5,000$ Local mileage for Attorneys @ 200 miles/month/FTE @ $.535/mile (2 in Yr 1, 3 after)1,926$ 3,852$ 4,494$ Indirect @ 10% of all program costs (excluding consultants and non-recurring costs)10%19,892$ 39,783$ 39,847$ Costs for Legal Services Unit 3.50 218,808$ 437,615$ 438,321$ Flexible legal defense funds/litigation expenses including expert witnesses (assumes $1,250/case for 40 cases/year)25,000$ 50,000$ 50,000$ Total Operating Costs 573,557$ 1,062,415$ 1,055,621$ September 19, 2017Contra Costa County Board of Supervisors Minutes357 Stand Together CoCo, Timeline, as of August 8, 2017 Q3 2017 Q4 2017 Q1 2018 Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Administrative Processes Receive project approval and funding appropriation from CoCo Board of Supervisors x Complete internal County processes to establish the project within Public Defenders Office x Hire Project Legal/Admin Assistant x Launch Team Establish and convene Launch Team x Develop initial Team charter, governance and decision-making rules x x Review, finalize, and approve budgets for RFQ services x Convene RFQ Team, outline RFQ process and timeline x Draft and approve RFQ x Submit RFQ to County for approval x Release RFQ, review responses, make funding recommendations x Submit funding recommendations through County processes (PPC? Counsel? CAO? BOS?)x Execute contracts x Develop and document operating protocols x x Begin implementing project activities x Technical Identify hotline provider, negotiate scope and costs x x Identify need/function for website, social media technical assistance x x Identify translation resources (language, equipment)x x Identify needs for training, identify providers and costs x x Identify method for text-messaging, identify provider and cost x x Identify information management platform and protocols x x Implement data system, website, and hotline platforms x x Steering Committee Draft Steering Committee charter and composition x Conduct outreach and recruitment for the Steering Committee x Convene and orient the Steering Committee x Develop MOUs (incl privacy, data-management and reporting, and data-sharing agreeements)x x Review and approve community-responder training needs, curriculum x x Hold quarterly Steering Committee meetings x x x x x x Conduct mid-course project reviews x x Local Leadership Councils Develop Local Leadership Council charters, composition x x Recruit and convene LLC in each region x Conduct monthly LLCs in each region x x x x xSeptember 19, 2017Contra Costa County Board of Supervisors Minutes358 Stand Together CoCo: One County, One Community, Together A rapid response and community capacity-building project to support safety and justice for non-citizen individuals and families in Contra Costa County Office of the Public Defender .2 FTE Immigration Attorney 1 FTE Admin Analyst Community Response Hub 1 FTE Coordinator .5 FTE Project Assistant Community Response Team West 1 FTE Community Response Leader 4 (.5 FTE) Local Responders (2.0 FTE total) Leadership Council West 10-12 volunteer Peer Responders, documented or not, organized by Community Leader and Local Responders Community Response Team Central 1 FTE Community Response Leader 4 (.5 FTE) Local Responders (2.0 FTE total) Leadership Council Central 10-12 volunteer Peer Responders, documented or not, organized by Community Leader and Local Responders Community Response Team East 1 FTE Community Leader 4 (.5 FTE) Local Responders (2.0 FTE total) Leadership Council East 10-12 volunteer Peer Responders, documented or not, organized by Community Leader and Local Responders Legal Response Team 1 FTE Senior Attorney/Coordinator 2 FTE Staff Attorneys .5 FTE Project Assistant Stewardship Council Public/ private stakeholdersSeptember 19, 2017Contra Costa County Board of Supervisors Minutes359 Stand Together CoCo: One County, One Community, United Stand Together CoCo Community Responders Stand Together CoCo Community Leaders Stand Together CoCo Community Lawyers Stand Together CoCo Hotline/Info Team •Observe and Witness: Organized, trained, and supported by Community Leaders, serve as legal observers to ICE activities •Accompany and Support: Assist family members to navigate bond processes, gather defense-related information for lawyers •Recruit, organize and manage teams of Community Responders •Organize and conduct community events and clinics, with lawyers and community responders •Provide rapid-response bond representation for people in ICE detention •Provide representation for deportation eligibility and eligibility for relief •Conduct community events and clinics, with Community Leaders and Community Responders •Receive and confirm info on ICE enforcement activities •Deploy Community Leaders to verify and respond to enforcement activities •Align and coordinate resources and information with other immigrant networksSeptember 19, 2017Contra Costa County Board of Supervisors Minutes360 ONE EVENT CAN HAVE MANY CONSEQUENCES Elise’s cousins are stretched thin and overcrowded with three new family members, their household goes from four to seven overnight.* *Nina and Ben were lucky to have two parents present. At any given moment 5,000 foster care children are children of deported parents. Nina and Ben switch schools suddenly because of the move. They feel abandoned and isolated in their new environment. Nina and Ben’s friends and former class- mates hear of the deportation, become fearful and miss days of school. afraid to use parks and exercise outdoors, People are afraid to drive,afraid to use public services like clinics and afraid to get involved in their communities. DEPORTAT ION POLICY CREATES A CLIMATE OF FEAR AND PA RALY SIS IN COMMUNITIES. BUT, THEN ONE DAY . . . SO... AND... THE GARCIAS ARE A PA RT OF THEIR COMMUNITY Their children, Nina and Ben go to grade school in town. Jorge works at a factory. Elise is a teacher. Elise buys food and clothing at the local store. $$$ He pays rent to a landlord. They volunteer with their local church. Jorge Garcia is an undocumented resident of the U.S. He came here in search of a better life. He lives with his partner Elise, a U.S. citizen. Because Jorge entered the country without documentation he cannot gain status through marriage. He is eventually deported, never to return. Employers lose experienced workers. Families lose income. Landlords lose tenants. Storeowners lose revenue. The small town starts to lose its tax base, people begin to leave and the town’s economic activity declines. Jorge stops coming to work. Other workers are afraid they might get picked up. Some stop coming to work too. Without the support of Jorge’s income, Elise cannot afford the rent. She is evicted and moves in with cousins who live in a different town. The psychological strain is enormous because she is financially strained and her kids have become despondent and worried. $$$ Jorge is pulled over for having a broken taillight. The police realize he doesn't have papers and he is arrested. He is detained for several months in an out-of-state prison. Source: Family Unity, Family Health: How Family-Focused Immigration Reform Will Mean Better Health for Children and Families, Human Impact Partners, June 2013 September 19, 2017 Contra Costa County Board of Supervisors Minutes 361 September 19, 2017Contra Costa County Board of Supervisors Minutes362 September 19, 2017Contra Costa County Board of Supervisors Minutes363 September 19, 2017Contra Costa County Board of Supervisors Minutes364 September 19, 2017Contra Costa County Board of Supervisors Minutes365 September 19, 2017Contra Costa County Board of Supervisors Minutes366 September 19, 2017Contra Costa County Board of Supervisors Minutes367 PUBLIC DEFENDER Contra Costa County Robin Lipetzky Public Defender Central/East Office Supervising Attorneys Elizabeth Harrlgan Michelle Dawson Karen Moghtader Patrick Cannon To: Contra Costa County Board of Supervisors From: Robin Lipetzky, Contra Costa County Public Defender Date: September 13, 2017 Subject: Private Foundations’ Funding Commitments to Support Stand Together CoCo Sum m ary: In response to direction provided by the Contra Costa County Board of Supervisors’ Finance Committee at its meeting on August 16, 2017, the Public Defender’s Office respectfully presents to the Board of Supervisors the attached letters of commitment totaling pledges of $575,000 made by philanthropic organizations to support Stand Together CoCo. These letters represent an extraordinary, unified, and unprecedented expression of collective urgency on the part of Contra Costa County’s leading funders: The Y&H Soda Foundation, The San Francisco Foundation, The California Endowment, The East Bay Community Foundation, and The Firedoll Foundation. As detailed in the commitment letters, and consistent with direction provided by the Finance Committee, these grant awards are contingent upon the County’s agreement to allocate $500,000 annually to support the project during its 2.5-year pilot phase spanning January 2018-June 2020. Background: In recent months, the Board’s Finance Committee has been considering a community-driven proposal to establish an immigrant rights and deportation defense initiative. A pilot project to be conducted in partnership with community-based organizations to be selected through a competitive process. Stand Together CoCo is designed to provide culturally competent, no-cost rapid response support, deportation defense services and clinics, and immigrant rights education and training to support Contra Costa families impacted by anti­ immigrant policies and practices. The Stand Together CoCo proposal was considered at the Finance Committee’s August 16, 2017 meeting. After discussion and public comment, the Finance Committee decided to recommend the project to the Board of Supervisors at its September 19, 2017 meeting. As a condition of that recommendation, the Finance Committee required the project to secure a minimum of $100,000 in grants from private foundations to help underwrite costs of the 18/19 fiscal year, with written commitments to be available to the Board of Supervisors for its September 19*^ meeting. 800 Ferry Street, Martinez, California 94553-1125 • (925)335-8000 • Fax (925) 335-8010 e-mail: defender@pd.cccounty.us • www.contracostapubllcdefender.us September 19, 2017 Contra Costa County Board of Supervisors Minutes 368 Conclusion: Having generated commitments of $575,000 in private funding for 17/18 and 18/19, the project has fulfilled and substantially exceeded the directive issued by the Finance Committee at its meeting on August 16, 2017. Furthermore, having successfully generated 100% of the gap funds necessary to support the project in its first two years, Stand Together CoCo is poised to begin implementation immediately, pending only the $500,000 annual allocation recommended by the Finance Committee to the Board of Supervisors. Very truly yours, Robin Lipetzky Public Defender September 19, 2017 Contra Costa County Board of Supervisors Minutes 369 September 19, 2017 Contra Costa County Board of Supervisors Minutes 370 September 19, 2017 Contra Costa County Board of Supervisors Minutes 371 September 19, 2017 Contra Costa County Board of Supervisors Minutes 372 September 19, 2017 Contra Costa County Board of Supervisors Minutes 373 September 19, 2017Contra Costa County Board of Supervisors Minutes374 September 19, 2017 Contra Costa County Board of Supervisors Minutes 375 September 19, 2017 Contra Costa County Board of Supervisors Minutes 376 September 19, 2017 Contra Costa County Board of Supervisors Minutes 377 September 19, 2017 Contra Costa County Board of Supervisors Minutes 378 September 19, 2017 Contra Costa County Board of Supervisors Minutes 379 September 19, 2017 Contra Costa County Board of Supervisors Minutes 380 September 19, 2017 Contra Costa County Board of Supervisors Minutes 381 September 19, 2017 Contra Costa County Board of Supervisors Minutes 382 September 19, 2017 Contra Costa County Board of Supervisors Minutes 383 September 19, 2017 Contra Costa County Board of Supervisors Minutes 384 September 19, 2017 Contra Costa County Board of Supervisors Minutes 385 September 19, 2017 Contra Costa County Board of Supervisors Minutes 386 September 19, 2017 Contra Costa County Board of Supervisors Minutes 387 September 19, 2017 Contra Costa County Board of Supervisors Minutes 388 RECOMMENDATION(S): ADOPT Resolution No. 2017/286 adopting the FY 2017/18 Adopted Budget as finally determined, including: Final changes to close out the 2016/2017 County Budget, including changes to revenues, appropriations, and obligated fund balances; and AUTHORIZE the Auditor-Controller to make the necessary changes in the financial accounting system, as reflected in Attachment A; a. Final changes in the 2017/2018 County Budget, including changes to appropriations, revenues, and obligated fund balances; and AUTHORIZE the County Administrator and Auditor-Controller to make technical adjustments to the budgets pursuant to Attachment B (County - Schedule A, B, and C); b. Final changes to close out the 2016/2017 Special Districts Budget, including changes to revenues, appropriations, and obligated fund balances; and AUTHORIZE the Auditor-Controller to make the necessary changes in the financial accounting system, as reflected in Attachment C; and c. Final changes in the 2017/2018 Special Districts Budget, including changes to appropriations, revenues, and obligated fund balances; and AUTHORIZE the County Administrator and Auditor-Controller to make technical adjustments to the budgets pursuant to Attachment D (Special Districts - Schedule A, B, and C). d. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, Auditor-Controller D.11 To:Board of Supervisors From:David Twa, County Administrator Date:September 19, 2017 Contra Costa County Subject:Resolution No. 2017/286 Adoption of the FY 2017/18 Budget As Finally Determined September 19, 2017 Contra Costa County Board of Supervisors Minutes 389 FISCAL IMPACT: As described in the background information below, this action adjusts FY 2016/17 appropriations and revenues to balance budgeted figures to actual experience; and for FY 2017/18, includes fund balances, reserves, designations and all estimated revenue and appropriation line item changes to correspond to the latest information. BACKGROUND: On April 18, 2017, the Board of Supervisors adopted the FY 2017/18 Recommended Budget for Countywide Funds and Special Districts. Also on April 18, the Board of Supervisors conducted public hearings on County and Special District budgets and directed the County Administrator to prepare for Board adoption the FY 2017/18 County and Special District Budgets, as modified, to incorporate any changes directed by the Board during the public hearings. On May 9, 2017, the Board of Supervisors requested that the Auditor-Controller make adjustments to the FY 2016/2017 appropriations and revenues by reallocating and balancing budgeted and actual expenditures and revenues as needed for various budget units and special districts, subject to Board approval in September. This request is pursuant to state law that requires each budget unit and expenditure object level within those units not exceed appropriations. Each year, this requirement generates a substantial number of adjustments to balance each budget unit and object. Attachments A and C (County and Special Districts respectively) contain the necessary appropriation adjustments to close out the 2016/2017 Budget. Also on May 9, the Board of Supervisors authorized the Auditor-Controller to make technical adjustments to the FY 2017/2018 County and Special District Budgets when actual amounts were known. This action is pursuant to state law that requires the Board of Supervisors adopt a budget which includes obligated fund balances and all estimated revenue and appropriation line item changes to the proposed Budget no later than October 2 of each year. Attachments B and D (County and Special Districts respectively) include changes to revenues, appropriations, and obligated fund balances in the 2017/2018 Budget to correspond with the latest fiscal and legal information and the necessity to re-budget appropriations for programs not fully utilizing Board authorized spending levels in 2016/2017. On June 20, 2017, the Board of Supervisors approved an Appropriations and Revenue Adjustment (No. 5000) for increasing fiscal year 2017/18 revenue in an aggregate amount of $25 million. The adjustment included fund balance from the General Fund Reserve (0005) and 2011 Local Revenue Fund/Community Corrections (0295/2982). The adjustment provides the cash match portion of the State SB 844 jail construction program awarded to the County for the West Contra Costa County Reentry, Treatment, and Housing Facility project. Attachment B, Schedule A in today's action includes the adjustment for the $15 million previously approved from general fund reserves. CONSEQUENCE OF NEGATIVE ACTION: Delay in Final Budget Adoption. AGENDA ATTACHMENTS Resolution No. 2017/286 Attachment A Attachment B Attachment C Attachment D MINUTES ATTACHMENTS Signed Resolution No. 2017/286 Signed Att A Approp Adj Signed Att C Approp Adj September 19, 2017 Contra Costa County Board of Supervisors Minutes 390 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/19/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2017/286 In The Matter Of: Adopting the FY 2017/18 Adopted Budget as finally determined and Closing-out the FY 2016/17 Budget. The Contra Costa County Board of Supervisors acting in its capacity as the Governing Board of the County of Contra Costa and all districts of which it is the ex-officio governing Board RESOLVES THAT: The Board ADOPT final materials including: Final changes to close out the 2016/2017 County Budget, including changes to revenues, appropriations, and obligated fund balances; and AUTHORIZE the Auditor-Controller to make the necessary changes in the financial accounting system, as reflected in Attachment A; 1. Final changes in the 2017/2018 County Budget, including designations and changes to appropriations, revenues, and obligated fund balances; and AUTHORIZE the County Administrator and Auditor-Controller to make technical adjustments to the budgets pursuant to Attachment B (County - Schedule A, B, and C); 2. Final changes to close out the 2016/2017 Special Districts Budget, including changes to revenues, appropriations, and obligated fund balances; and AUTHORIZE the Auditor-Controller to make the necessary changes in the financial accounting system, as reflected in Attachment C; and 3. Final changes in the 2017/2018 Special Districts Budget, including designations and changes to appropriations, revenues, and obligated fund balances; and AUTHORIZE the County Administrator and Auditor-Controller to make technical adjustments to the budgets pursuant to Attachment D (Special Districts - Schedule A, B, and C); 4. Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, Auditor-Controller 5 September 19, 2017 Contra Costa County Board of Supervisors Minutes 391 September 19, 2017 Contra Costa County Board of Supervisors Minutes 392 September 19, 2017 Contra Costa County Board of Supervisors Minutes 393 September 19, 2017 Contra Costa County Board of Supervisors Minutes 394 September 19, 2017 Contra Costa County Board of Supervisors Minutes 395 September 19, 2017 Contra Costa County Board of Supervisors Minutes 396 September 19, 2017 Contra Costa County Board of Supervisors Minutes 397 September 19, 2017 Contra Costa County Board of Supervisors Minutes 398 September 19, 2017 Contra Costa County Board of Supervisors Minutes 399 September 19, 2017 Contra Costa County Board of Supervisors Minutes 400 September 19, 2017 Contra Costa County Board of Supervisors Minutes 401 September 19, 2017 Contra Costa County Board of Supervisors Minutes 402 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Minutes 416 September 19, 2017 Contra Costa County Board of Supervisors Minutes 417 September 19, 2017 Contra Costa County Board of Supervisors Minutes 418 September 19, 2017 Contra Costa County Board of Supervisors Minutes 419 September 19, 2017 Contra Costa County Board of Supervisors Minutes 420 September 19, 2017 Contra Costa County Board of Supervisors Minutes 421 September 19, 2017 Contra Costa County Board of Supervisors Minutes 422 September 19, 2017 Contra Costa County Board of Supervisors Minutes 423 September 19, 2017 Contra Costa County Board of Supervisors Minutes 424 September 19, 2017 Contra Costa County Board of Supervisors Minutes 425 September 19, 2017 Contra Costa County Board of Supervisors Minutes 426 September 19, 2017 Contra Costa County Board of Supervisors Minutes 427 September 19, 2017 Contra Costa County Board of Supervisors Minutes 428 September 19, 2017 Contra Costa County Board of Supervisors Minutes 429 September 19, 2017 Contra Costa County Board of Supervisors Minutes 430 September 19, 2017 Contra Costa County Board of Supervisors Minutes 431 September 19, 2017 Contra Costa County Board of Supervisors Minutes 432 September 19, 2017 Contra Costa County Board of Supervisors Minutes 433 September 19, 2017 Contra Costa County Board of Supervisors Minutes 434 September 19, 2017 Contra Costa County Board of Supervisors Minutes 435 September 19, 2017 Contra Costa County Board of Supervisors Minutes 436 September 19, 2017 Contra Costa County Board of Supervisors Minutes 437 September 19, 2017 Contra Costa County Board of Supervisors Minutes 438 September 19, 2017 Contra Costa County Board of Supervisors Minutes 439 September 19, 2017 Contra Costa County Board of Supervisors Minutes 440 September 19, 2017 Contra Costa County Board of Supervisors Minutes 441 September 19, 2017 Contra Costa County Board of Supervisors Minutes 442 September 19, 2017 Contra Costa County Board of Supervisors Minutes 443 September 19, 2017 Contra Costa County Board of Supervisors Minutes 444 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes445 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes446 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes447 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes448 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes449 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes450 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes451 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes452 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes453 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes454 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes455 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes456 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes457 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes458 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes459 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes460 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes461 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes462 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes463 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes464 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes465 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes466 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes467 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes468 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes469 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes470 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes471 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes472 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes473 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes474 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes475 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes476 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes477 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes478 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes479 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes480 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes481 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes482 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes483 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes484 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes485 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes486 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes487 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes488 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes489 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes490 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes491 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes492 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes493 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes494 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes495 Attachment ASeptember 19, 2017Contra Costa County Board of Supervisors Minutes496 DETAIL OF PROVISIONS FOR OBLIGATED FUND BALANCESOBLIGATEDTOTALFUND BALANCEOBLIGATEDAS OF CANCELLATIONSINCREASESFUND BALANCE FUND6/30/2017RECOMMENDADOPTRECOMMENDADOPTFOR BUDGET YEAR1003 NONSPENDABLE -INVENTORIES 1,398,0881,398,0881003 ASSIGNED -EQUIPMENT REPLACEMENT 4,584,0524,584,0521003 NONSPENDABLE -DEPARTMENTAL PETTY CASH 304,900304,9001003 NONSPENDABLE -PREPAID EXPENSE 5,788,3835,788,3831003 ASSIGNED -LITIGATION & AUDIT EXCEPTIONS 10,000,00010,000,0001003 RESTRICTED - EBRCS INVESTMENTS1,930,4621,930,4621003 RESTRICTED - JAIL CONSTRUCTION022,500,000 22,500,00022,500,0001003 ASSIGNED -GENERAL FUND CAPITAL RESERVE59,391,387 22,500,000 22,500,000 14,809,206 14,809,20651,700,5931003 ASSIGNED -GENERAL FUND RESERVE188,635,68458,164,409 58,164,409246,800,093 SUBTOTAL GENERAL FUND272,032,956 22,500,000 22,500,000 95,473,615 95,473,615345,006,5711041 ASSIGNED - CO SERVICE AREA REV RESERVE 100,000100,0001100 NONSPENDABLE- PREPAID EXP (RECORDER MODERNIZATION)6276271104 ASSIGNED -EQUIP REPL (CRIMINALISTICS LAB)14,29914,2991108 NONSPENDABLE -PREPAID EXP (ROAD)2,5012,5011108 ASSIGNED -EQUIPMENT REPLACEMENT (ROAD)6,027,8076,027,8071111 ASSIGNED - PRIVATE ACTIVITY BOND 3,490,522341,171341,1713,831,6931111 NONSPENDABLE -ADVANCE (PRIVATE ACTIVITY BOND)263,700263,7001113 ASSIGNED -AFFORDABLE HOUSING9,528,025119,955119,9559,647,9801115 ASSIGNED -TOSCO/SOLANO TRANS MITIGATION 5,252,02466,96366,9635,318,9871116 NONSPENDABLE- PREPAID EXP (CHILD DEVLPMT)292,446292,4461120 ASSIGNED -DEPT CONSERVATION & DEVLPMNT17,011,6994,031,093 4,031,09321,042,7921120 NONSPENDABLE -PREPAID EXP (DCD)381,057381,0571120 ASSIGNED -EQUIP REPL (DCD)432,153432,1531126 ASSIGNED -DISPUTE RESOLUTION PROG84,027130,007130,007214,0341127 NONSPENDABLE -PREPAID EXP (ZERO TOLERANCE)5,4845,4841129 NONSPENDABLE -PREPAID EXP (DA REV NARCOTICS)19,32419,3241131 NONSPENDABLE -PETTY CASH (DA FORFEITURE-FED)3,5003,5001134 NONSPENDABLE -PETTY CASH (DCSS)6006001134 ASSIGNED -EQUIP REPLACEMENT (DCSS)71,67971,6791134 NONSPENDABLE -PREPAID EXPENSE (DCSS)536,879536,8791146 ASSIGNED -PROP 6345,956,4355,986,095 5,986,09551,942,5301150 ASSIGNED -AUTOMATED SYSTEMS DEVELOPMENT3,461,249153,243 153,2433,308,006SCHEDULE ACONTRA COSTA COUNTYFOR FISCAL YEAR 2017-2018 FINAL BUDGETSSeptember 19, 2017Contra Costa County Board of Supervisors Minutes497 DETAIL OF PROVISIONS FOR OBLIGATED FUND BALANCESOBLIGATEDTOTALFUND BALANCEOBLIGATEDAS OF CANCELLATIONSINCREASESFUND BALANCE FUND6/30/2017RECOMMENDADOPTRECOMMENDADOPTFOR BUDGET YEARSCHEDULE ACONTRA COSTA COUNTYFOR FISCAL YEAR 2017-2018 FINAL BUDGETS1153 ASSIGNED -CTY LOCAL REV FUND 201157,099,306 3,278,821 3,278,821 60,378,1271157 ASSIGNED - COMM CORR PRFMC INCNTV RSRV9,102,420 4,263,868 4,263,868 13,366,2881159 NONSPENDABLE - DEPOSIT W/OTHERS (L/M HSG ASSET FD) 85,00085,0001159 RESTRICTED - L/M HSG ASSET FD-LMIHAF 17,088,3241,385,734 1,385,73418,474,0581206 ASSIGNED -LIBRARY AUTOMATION 3,615,004700,000700,0004,315,0041206 ASSIGNED -LIBRARY FACILITIES3,153,003700,000700,0003,853,0031206 ASSIGNED -LIBRARY BRANCH OPERATIONS6,251,755800,000800,0007,051,7551206 ASSIGNED -EQUIPMENT REPLACEMENT (LIBRARY)134,921134,9211206 NONSPENDABLE -PETTY CASH (LIBRARY)2,7102,7101206 NONSPENDABLE -PREPAID EXP (LIBRARY)367,689367,6891231 ASSIGNED -HERCUL/RODEO/CROCK AREA OF BENEFIT026,21926,21926,2191232 ASSIGNED -WEST COUNTY AREA OF BENEFIT57,19126,18226,18231,0091234 ASSIGNED -NORTH RICHMOND AOB1,070,733568,542 568,542502,1911240 ASSIGNED -MARTINEZ AREA OF BENEFIT1,972,720346,920346,9202,319,6401241 ASSIGNED -BRIONES AREA OF BENEFIT493,63620,26020,260513,8961242 ASSIGNED -CENTRAL COUNTY AREA OF BENEFIT2,775,769366,668366,6683,142,4371243 ASSIGNED -SO WC AREA OF BENEFIT274,19620,59820,598294,7941260 ASSIGNED -ALAMO AREA OF BENEFIT417,797206,894206,894624,6911270 ASSIGNED -SOUTH COUNTY AREA OF BENEFIT2,906,147151,681 151,6812,754,4661282 ASSIGNED -EAST COUNTY AREA OF BENEFIT3,399,744783,786 783,7862,615,9581290 ASSIGNED -BETHEL ISLAND AREA OF BENEFIT323,7862,3172,317326,1031337 ASSIGNED -LIVABLE COMMUNITIES7,248,5437,248,5431390 ASSIGNED -ROAD DEVLPMNT DISCOVERY BAY2,146,122620,410620,4102,766,5321392 ASSIGNED -ROAD IMPROVEMENT FEE20,749,9544,190,636 4,190,63624,940,5901394 ASSIGNED -ROAD DEVLPMNT RICH/EL SOBRANTE248,0521,5211,521246,5311395 ASSIGNED -ROAD DEVLPMNT BAY POINT AREA679,897679,8971399 ASSIGNED -ROAD DEVLPMNT PACHECO AREA436,241855855437,096 TOTAL GENERAL COUNTY FUNDS507,069,653 24,184,955 24,184,955 123,079,099 123,079,099605,963,797September 19, 2017Contra Costa County Board of Supervisors Minutes498 FUND BALANCEPER AUDITORAS OFFUND BALANCEFUND6/30/2017 ENCUMBRANCESASSIGNED AVAILABLE1003 GENERAL444,082,72950,184,82131,921,833313,084,73848,891,3371041 COUNTY SERVICE AREA ADVANCES100,000100,00001056 LAW ENFORCEMENT - EQUIP REPLACE3,158,5043,158,5041100 RECORDER MODERNIZATION9,175,5532,1446279,172,7821101 COURT/CLERK AUTOMATION78781102 FISH & GAME362,697362,6971103 LAND DEVELOPMENT FUND7,7507,7501104 CRIMINALISTICS LABORATORY165,36514,299151,0661105 SURVEY MONUMENT PRESERVATION649,347649,3471106 CRIMINAL JUSTICE CONSTRUCTION570,008570,0081107 COURTHOUSE CONSTRUCTION608,757608,7571108 ROAD6,819,6292,5016,027,807789,3211109 TRANSPORTATION IMPROVEMENT3,3653,3651110 DRAINAGE AREA 9261,195261,1951111 PRIVATE ACTIVITY BOND4,095,393263,7003,831,69301113 AFFORDABLE HOUSING9,647,9809,647,98001114 NAVY TRANSPORTATION MITIGATION5,525,5175,525,5171115 TOSCO/SOLANO TRANSPORTATION MITIGATION5,318,9875,318,98701116 CHILD DEVELOPMENT658,0043,767292,446361,7911118 HUD NSP17,44117,4411120 CONSERVATION AND DEVELOPMENT21,976,640120,638381,05721,474,94501121 CDD/PWD JOINT REVIEW FEE668,292668,2921122 DRAINAGE DEFICIENCY2,270,6902,270,6901123 PUBLIC WORKS TRUST1,418,4401,418,4401124 D.A. CONSUMER PROTECTION3,120,0853,120,0851125 DOM. VIOLENCE VICTIM ASSIST.49,31749,3171126 DISPUTE RESOLUTION PROG.214,034214,03401127 ZERO TOLERANCE-DOM VIOLENCE279,9125,484274,4281129 D.A. REVENUE NARCOTICS479,29219,324459,9681130 D.A. ENVIRON/OSHA1,437,8201,437,8201131 D.A. FORFEITURE-FED-DOJ193,6503,500190,1501132 WALDEN GREEN MAINTENANCE282,150282,1501133 R/ESTATE FRAUD PROSECUTE5935931134 CHILD SUPPORT SERVICES442,93542,795537,47971,679(209,018)NONSPENDABLE, RESTRICTED & COMMITTEDSCHEDULE BCONTRA COSTA COUNTYFUND BALANCE AVAILABLELESS: OBLIGATED FUND BALANCESSeptember 19, 2017Contra Costa County Board of Supervisors Minutes499 FUND BALANCEPER AUDITORAS OFFUND BALANCEFUND6/30/2017 ENCUMBRANCESASSIGNED AVAILABLENONSPENDABLE, RESTRICTED & COMMITTEDSCHEDULE BCONTRA COSTA COUNTYFUND BALANCE AVAILABLELESS: OBLIGATED FUND BALANCES1135 EMERGENCY MED SVCS FUND801,185801,1851137 HLT SVC - CHIP/AB75 TOBACCO 51511139 TRAFFIC SAFETY351,597351,5971140 PUB PROTECT-SPEC REV FND2,601,2712,601,2711141 SHERIFF NARCOTICS FORFEIT-ST/LOCAL156,470156,4701142 SHERIFF NARCOTICS FORFEIT-FEDERAL501,595501,5951143 SUP LAW ENFORCEMENT SVCS766,800766,8001145 SHERIFF FORFEIT-FEDERAL DEPT OF TREASURY223,400223,4001146 PROP 63 MH SVCS ACT51,942,53051,942,53001147 PRISONERS WELFARE FUND1,995,1862,7921,992,3941149 PROBATION OFFICERS SPEC154,533154,5331150 AUTOMATED SYSTEMS DEVELOPMENT3,483,0063,308,006175,0001151 PROPERTY TAX ADMIN PROGRAM2,974,8652,974,8651153 CTY LOCAL REV FUND 201160,378,12760,378,12701154 OBSCENE MATTER-MINORS2002001155 IHSS PUBLIC AUTHORITY99,88499,8841156 DNA IDENTIFICATION238,258238,2581157 COMM CORR PRFMC INCNTV FD13,366,28813,366,28801158 NO RICH WST&RCVY MTGN FD547,909547,9091159 L/M HSG ASSET FD-LMIHAF18,559,05818,559,05801160 BAILEY RD MNTC SURCHARGE2,015,9242,015,9241161 HOME INVSTMT PRTNRSHP ACT92,87692,8761206 LIBRARY23,771,744730,488370,39915,354,6837,316,1741207 CASEY LIBRARY GIFT TRUST253,286253,2861231 HERCUL/RODEO/CROCK AREA OF BENEFIT46,31926,21920,1001232 WEST COUNTY AREA OF BENEFIT46,00931,00915,0001234 NORTH RICHMOND AREA OF BENEFIT1,077,691502,191575,5001240 MARTINEZ AREA OF BENEFIT2,319,6402,319,64001241 BRIONES AREA OF BENEFIT513,896513,89601242 CENTRAL COUNTY AREA OF BENEFIT3,142,4373,142,43701243 SOUTH WALNUT CREEK AREA OF BENEFIT294,794294,79401260 ALAMO AREA OF BENEFIT624,691624,69101270 SOUTH COUNTY AREA OF BENEFIT2,912,1662,754,466157,7001282 EAST COUNTY AREA OF BENEFIT3,341,7832,615,958725,825September 19, 2017Contra Costa County Board of Supervisors Minutes500 FUND BALANCEPER AUDITORAS OFFUND BALANCEFUND6/30/2017 ENCUMBRANCESASSIGNED AVAILABLENONSPENDABLE, RESTRICTED & COMMITTEDSCHEDULE BCONTRA COSTA COUNTYFUND BALANCE AVAILABLELESS: OBLIGATED FUND BALANCES1290 BETHEL ISLAND AREA OF BENEFIT326,103326,10301328 COUNTY CHILDRENS260,737260,7371332 ANIMAL BENEFIT818,697818,6971334 CO-WIDE GANG & DRUG 901,275901,2751337 LIVABLE COMMUNITIES FUND7,706,9067,248,543458,3631349 HUD BLDG INSP NPP330,426330,4261350 RETIREMENT UAAL BOND FUND(5,787,540)(5,787,540)1354 FAMILY LAW CTR DEBT SVC2,129,1422,129,1421360 CENTRAL IDENTIFY BUREAU1,696,4811,696,4811388 SOUTHERN PACIFIC RIGHT OF WAY3,775,4923,775,4921390 ROAD DEVELOPMENT DISCOVERY BAY2,766,5322,766,53201392 ROAD IMPROVEMENT FEE26,391,59024,940,5901,451,0001394 ROAD DEVELOPMENT RICHMOND/EL SOBRANTE366,531246,531120,0001395 ROAD DEVELOPMENT BAY POINT AREA679,897679,89701399 ROAD DEVELOPMENT PACHECO AREA437,096437,0960 TOTAL GENERAL COUNTY FUNDS766,456,98351,087,44652,357,408553,606,389109,405,741September 19, 2017Contra Costa County Board of Supervisors Minutes501 2017-182017-18RECOMMENDED FINALFINALBUDGETBUDGET YEAR-ENDFUNDFUNDFUNDFUNDBALANCEBALANCEBALANCECHANGEAMOUNTB/U ACCT1003 GENERAL FUND(2,500,000) (2,500,000) 48,891,337 51,391,3375,026 0001-247946,060 0002-2479812,242 0003-23105,905,994 0003-2479145,742 0003-231326,000 0003-2340240,000 0004-24791,925,422 0007-247975,000 0010-247920,000 0015-213240,000 0015-24791,388,679 0025-247945,000 0030-247970,000 0035-225170,000 0035-2479167,577 0038-24793,010,831 0043-2479100,000 0043-2132861,797 0043-4951252,000 0077-226237,051 0077-3505400,000 0077-2262144,000 0079-4953204,558 0080-2284137,170 0085-4470400,000 0111-4264684,000 0111-4183600,000 0111-44471,500,000 0111-4173296,450 0111-24791,265,408 0111-4217500,000 0111-4470140,000 0135-36111,850,936 0145-231014,882,566 0145-2479113,500 0202-35808,394,875 0235-2310LINE ITEMCHANGESSCHEDULE CRECOMMENDED VS. FINAL BUDGETFUND BALANCE CHANGESAPPROPRIATIONS AND ESTIMATED REVENUE RECOMMENDATIONSFOR 2017-18 FINAL BUDGETRECOMMENDEDSeptember 19, 2017Contra Costa County Board of Supervisors Minutes502 2017-182017-18RECOMMENDED FINALFINALBUDGETBUDGET YEAR-ENDFUNDFUNDFUNDFUNDBALANCEBALANCEBALANCECHANGEAMOUNTB/U ACCTLINE ITEMCHANGESSCHEDULE CRECOMMENDED VS. FINAL BUDGETFUND BALANCE CHANGESAPPROPRIATIONS AND ESTIMATED REVENUE RECOMMENDATIONSFOR 2017-18 FINAL BUDGETRECOMMENDED1,132,113 0265-2479September 19, 2017Contra Costa County Board of Supervisors Minutes503 2017-182017-18RECOMMENDED FINALFINALBUDGETBUDGET YEAR-ENDFUNDFUNDFUNDFUNDBALANCEBALANCEBALANCECHANGEAMOUNTB/U ACCTLINE ITEMCHANGESSCHEDULE CRECOMMENDED VS. FINAL BUDGETFUND BALANCE CHANGESAPPROPRIATIONS AND ESTIMATED REVENUE RECOMMENDATIONSFOR 2017-18 FINAL BUDGETRECOMMENDED154,300 0301-2479600,000 0301-231060,036 0308-2310400,000 0335-2281156,313 0355-4951300,000 0366-2479166,000 0366-225160,000 0366-2310840,920 0452-24795,000 0579-21315,000 0579-2132499,330 0580-2479253,807 0590-2479634 0591-23101056 CO LAW ENF CMPTR CAP PROJ 1,570,833 1,570,833 3,158,504 1,587,671 10,834 0126-50114,321 0129-50111,572,516 0131-50111100 RECORDER MODERNIZATION 9,294,972 9,294,972 9,172,782 (122,190) (122,190) 0353-24791101 COURT/CLERK AUTOMATION 0 78 78 78 0236-24791102 FISH & GAME 0 0 362,697 362,697 362,697 0367-24791103 LAND DEVELOPMENT FUND 0 0 7,750 7,750 7,750 0651-50111104 CRIMINALISTICS LABORATORY 123,942 123,942 151,066 27,124 27,124 0256-24791105 SURVEY MONUMENT PRESERVATION 617,990 617,990 649,347 31,357 31,357 0161-24791106 CRIMINAL JUSTICE CONSTRUCTION 0 0 570,008 570,008 566,241 0119-50161107 COURTHOUSE CONSTRUCTION 0 0 608,757 608,757 608,757 0122-36191108 ROAD 0 0 789,321 789,321 789,321 0662-24791109 TRANSPORTATION IMPROVEMENT 0 0 3,365 3,365 3,365 0663-36111110 DRAINAGE AREA 9 259,841 259,841 261,195 1,354 1,354 0120-50111114 NAVY TRANS MITIGATION 5,428,138 5,428,138 5,525,517 97,379 97,379 0697-50111115 TOSCO/SOLANO TRANS MTGTN (38,000) (38,000) 0 38,000 38,000 0699-50111116 CHILD DEVELOPMENT 0 361,791 361,791 365,558 0589-36111118 HUD NSP 0 17,441 17,441 17,441 0380-24791121 CDD/PWD JOINT REVIEW FEE 0 0 668,292 668,292 668,292 0350-50111122 DRAINAGE DEFICIENCY 2,271,904 2,271,904 2,270,690 (1,214) (1,214) 0648-3611September 19, 2017Contra Costa County Board of Supervisors Minutes504 2017-182017-18RECOMMENDED FINALFINALBUDGETBUDGET YEAR-ENDFUNDFUNDFUNDFUNDBALANCEBALANCEBALANCECHANGEAMOUNTB/U ACCTLINE ITEMCHANGESSCHEDULE CRECOMMENDED VS. FINAL BUDGETFUND BALANCE CHANGESAPPROPRIATIONS AND ESTIMATED REVENUE RECOMMENDATIONSFOR 2017-18 FINAL BUDGETRECOMMENDED1123 PUBLIC WORKS TRUST00 1,418,440 1,418,440 1,418,440 0649-50111124 DA CONSUMER PROTECTION4,174,525 4,174,525 3,120,085 (1,054,440) (1,054,440) 0247-24791125 DOM. VIOLENCE VICTIM ASSIST0049,31749,317 49,317 0585-24791127 ZERO TOLERANCE-DOM VIOLENCE00274,428 274,428 274,428 0586-24791129 D.A. REVENUE NARCOTICS323,433323,433459,968 136,535 136,535 0244-24791130 D.A. ENVIRON/OSHA1,978,183 1,978,183 1,437,820 (540,363) (540,363) 0251-24791131 D.A. FORFEITURE-FED-DOJ202,236202,236190,150(12,086) (12,086) 0234-24791132 PH BART GREENSPACE MTCE00282,150 282,150 282,150 0664-50111133 RE FRAUD PROSECUTE340,813340,813593 (340,220) (340,220) 0233-50111134 CCC DEPT CHILD SUPPORT SVCS00 (209,018) (209,018) (209,018) 0249-10111135 EMERGENCY MED SVCS FUND00801,185 801,185 801,185 0471-36111137 HLTH SVC-CHIP/AB75 TOBACCO 00515151 0468-23101139 TRAFFIC SAFETY209,368209,368351,597 142,229 142,229 0368-24791140 PUBLIC PROTECTION-SPEC, REV2,609,056 2,609,056 2,601,271(7,785) (7,785) 0260-24791141 SHER NARC FORFEIT-ST/LOCAL77,93277,932156,47078,538 78,538 0253-50111142 SHER NARC FORFEIT-FEDERAL467,210467,210501,59534,385 34,385 0252-50111143 SUP LAW ENFORCEMENT SVCS00766,800 766,8002,725 0241-50112,871 0262-5011669 0263-5011760,535 0311-50111145 SHERIFF FORFEIT-FED TREASURY72,60072,600223,400 150,800 150,800 0268-50111147 PRISONERS WELFARE FUND00 1,992,394 1,992,394 1,992,394 0273-24791149 PROBATION OFFICERS SPEC38,42238,422154,533 116,111 116,111 0313-24791150 AUTOMATED SYSTEMS DEVELOPMENT175,000175,000175,000001151 PROPERTY TAX ADMIN PROGRAM2,945,012 2,945,012 2,974,86529,853 29,853 0017-50161154 OBSCENE MATTER-MINORS 00200200200 0254-50111155 IHSS PUBLIC AUTHORITY0099,88499,884 99,884 0508-50111156 DNA IDENTIFICATION FUND00238,258 238,258 238,258 0275-50111157 COMM CORR PRFMC INCNTV FD(82,287) (82,287)082,287 82,287 0477-50111158 NO RICH WST&RCVY MTGN FD297,871297,871547,909 250,038 250,038 0478-50111160 BAILEY RD MNTC SURCHARGE1,812,663 1,812,663 2,015,924 203,261 203,261 0660-36111161 HOME INVSTMT PRTNRSHP ACT092,87692,876 92,876 0561-2479September 19, 2017Contra Costa County Board of Supervisors Minutes505 2017-182017-18RECOMMENDED FINALFINALBUDGETBUDGET YEAR-ENDFUNDFUNDFUNDFUNDBALANCEBALANCEBALANCECHANGEAMOUNTB/U ACCTLINE ITEMCHANGESSCHEDULE CRECOMMENDED VS. FINAL BUDGETFUND BALANCE CHANGESAPPROPRIATIONS AND ESTIMATED REVENUE RECOMMENDATIONSFOR 2017-18 FINAL BUDGETRECOMMENDED1206 LIBRARY0 7,316,174 7,316,174 400,000 0620-10113,489,447 0620-2479528,000 0620-3620284,000 0620-4951532,847 0621-10111,675,880 0621-2479406,000 0621-36201207 CASEY LIBRARY GIFT TRUST0253,286 253,286 253,286 0622-36111231 HERCUL/RODEO/CROCK AREA OF BEN20,10020,10020,100001232 WEST COUNTY AREA OF BENEFIT15,00015,00015,000001234 NORTH RICHMOND AREA OF BENEFIT575,500575,500575,500001240 MARTINEZ AREA OF BENEFIT(59,500) (59,500)059,500 59,500 0635-50111242 CENTRAL CO AREA/BENEFIT(104,000) (104,000)0 104,000 104,000 0637-50111243 SO WAL CRK AREA OF BENEFIT(25,000) (25,000)025,000 25,000 0638-50111260 ALAMO AREA OF BENEFIT(204,800) (204,800)0 204,800 204,800 0641-50111270 SOUTH CO AREA OF BENEFIT157,700157,700157,700001282 EAST COUNTY AREA OF BENEFIT725,825725,825725,825001290 BETHEL ISL AREA OF BENEFIT(3,500)(3,500)03,5003,500 0653-50111328 COUNTY CHILDRENS0260,737 260,737 260,737 0505-36111332 ANIMAL BENEFIT120,000120,000818,697 698,697 698,697 0369-50111334 CO-WIDE GANG & DRUG 1,246,668 1,246,668901,275 (345,393) (345,393) 0271-24791337 LIVABLE COMMUNITIES FUND1,082,830 1,082,830458,363 (624,467) (624,467) 0370-36111349 HUD BLDG INSP NPP0330,426 330,426 330,426 0597-36111350 RETIREMENT UAAL BOND FUND0 (5,787,540) (5,787,540) (5,787,540) 0791-35101354 FAMILY LAW CTR DEBT SVC0 2,129,142 2,129,142 2,129,142 0794-24791360 CENTRAL IDENTIFY BUREAU1,276,630 1,276,630 1,696,481 419,851 419,851 0270-50111388 SOUTHERN PACIFIC RIGHT OF WAY4,043,662 4,043,662 3,775,492 (268,170) (268,170) 0678-24791390 ROAD DEVELOPMENT DISCOVERY BAY(85,200) (85,200)085,200 85,200 0680-50111392 ROAD IMPROVEMENT FEE451,000451,000 1,451,000 1,000,000 1,000,000 0662-50111394 RD DEVELOPMENT RICH/EL SOBRANTE120,000120,000120,000001399 ROAD DEVELOPMENT PACHECO AREA(6,600)(6,600)06,6006,600 0687-5011 TOTAL GENERAL COUNTY FUNDS42,017,972 42,017,972 109,405,741 67,387,769 67,387,769September 19, 2017Contra Costa County Board of Supervisors Minutes506 September 19, 2017Contra Costa County Board of Supervisors Minutes507 September 19, 2017Contra Costa County Board of Supervisors Minutes508 September 19, 2017Contra Costa County Board of Supervisors Minutes509 September 19, 2017Contra Costa County Board of Supervisors Minutes510 September 19, 2017Contra Costa County Board of Supervisors Minutes511 September 19, 2017Contra Costa County Board of Supervisors Minutes512 September 19, 2017Contra Costa County Board of Supervisors Minutes513 September 19, 2017Contra Costa County Board of Supervisors Minutes514 September 19, 2017Contra Costa County Board of Supervisors Minutes515 September 19, 2017Contra Costa County Board of Supervisors Minutes516 September 19, 2017Contra Costa County Board of Supervisors Minutes517 September 19, 2017 Contra Costa County Board of Supervisors Minutes 518 September 19, 2017 Contra Costa County Board of Supervisors Minutes 519 September 19, 2017 Contra Costa County Board of Supervisors Minutes 520 September 19, 2017 Contra Costa County Board of Supervisors Minutes 521 September 19, 2017 Contra Costa County Board of Supervisors Minutes 522 September 19, 2017 Contra Costa County Board of Supervisors Minutes 523 September 19, 2017 Contra Costa County Board of Supervisors Minutes 524 September 19, 2017 Contra Costa County Board of Supervisors Minutes 525 September 19, 2017 Contra Costa County Board of Supervisors Minutes 526 SCHEDULE ADETAIL OF PROVISIONS FOR OBLIGATED FUND BALANCESFOR FISCAL YEAR 2017-2018 FINAL BUDGETSCounty Special DistrictsOBLIGATEDAMOUNT MADE AVAILABLE INC. OR NEW OBLIG. FUND BAL TOTALFUND FUND BAL BY CANCELLATION TO BE PROVIDED OBLIGATEDDESCRIPTION - PURPOSE BALANCE FUND BALAS OFFOR6/30/2017 RECOMMENDEDADOPTED RECOMMENDEDADOPTED BUDGET YEARPUBLIC PROTECTIONFIRE PROTECTIONCCC FIRE DISTRICT CONSOLIDATED202000 NONSPENDABLE-PETTY CASH 500 500202000ASSIGNED-GENERAL FUND RESERVE 19,342,314 14,168,658 14,168,658 33,510,972202000 NONSPENDABLE-INVENTORIES 730,764 730,764202000 NONSPENDABLE-PREPAID EXPENSE 112,325 112,325TOTAL FIRE PROTECTION 20,185,903 0 0 14,168,658 14,168,658 34,354,561FLOOD CONTROLCCC FLOOD CTL WTR CONS250500ASSIGNED-EQUIP REPLACEMENT769,884769,884250500 NONSPENDABLE-ADV TO OTHER FUNDS 3,013,5003,013,500FLOOD CONTROL ZONE 3B252000 NONSPENDABLE-ADV TO OTHER FUNDS 2,408,4002,408,400FLOOD CNTL Z 1 MARSH CR252100 NONSPENDABLE-ADV TO OTHER FUNDS 70,00070,000FLOOD CONTROL DRNG 29C255500 NONSPENDABLE-ADV TO OTHER FUNDS 77,00077,000FLD CNTRL DRNG AREA 56256600 NONSPENDABLE-ADV TO OTHER FUNDS689,000689,000FLOOD CONTROL DRNG 55257900 NONSPENDABLE-ADV TO OTHER FUNDS100,000100,000FLOOD CONTROL DRAINAGE 16258300 NONSPENDABLE-ADV TO OTHER FUNDS 85,00085,000FLOOD CONTROL DRNG 22258800 NONSPENDABLE-ADV TO OTHER FUNDS 80,00080,000TOTAL FLOOD CONTROL7,292,7840 000 7,292,784September 19, 2017Contra Costa County Board of Supervisors Minutes527 SCHEDULE ADETAIL OF PROVISIONS FOR OBLIGATED FUND BALANCESFOR FISCAL YEAR 2017-2018 FINAL BUDGETSCounty Special DistrictsOBLIGATEDAMOUNT MADE AVAILABLE INC. OR NEW OBLIG. FUND BAL TOTALFUND FUND BAL BY CANCELLATION TO BE PROVIDED OBLIGATEDDESCRIPTION - PURPOSE BALANCE FUND BALAS OFFOR6/30/2017 RECOMMENDEDADOPTED RECOMMENDEDADOPTED BUDGET YEARSERVICE AREA POLICEP-6 CENTRAL ADMIN BASE262900ASSIGNED-EQUIP REPLACEMENT23,94523,945SERV AREA P-2 ZONE A265300ASSIGNED-EQUIP REPLACEMENT56,28856,288POLICE AREA 5 RND HILL265500ASSIGNED-GENERAL RESERVE144,900 16,23216,232128,668265500ASSIGNED-EQUIP REPLACEMENT23,75023,750SERV AREA P-2 ZONE B265700 NONSPENDABLE-PREPAID EXPENSE309309265700ASSIGNED-EQUIP REPLACEMENT3,7123,712TOTAL SERVICE AREA POLICE252,904 16,232 16,23200 236,672TOTAL PUBLIC PROTECTION27,731,591 16,232 16,232 14,168,658 14,168,658 41,884,017PUBLIC WAYS & FACILITIESSERVICE AREA MISCELLANEOUSSERV AREA M-17 MONTALVIN248900 NONSPENDABLE-PETTY CASH5,0005,000TOTAL SERVICE AREA MISCELLANEOUS5,0000 000 5,000TOTAL PUBLIC WAYS & FACILITIES5,0000 000 5,000RECREATION & CULTURAL SVCSERVICE AREA RECREATIONSERV AREA R-7 ZONE A275800 NONSPENDABLE-PETTY CASH5,0005,000275800 NONSPENDABLE-PREPAID EXPENSE600600SERV AREA R-10 RODEO276000 NONSPENDABLE-PETTY CASH3,0003,000September 19, 2017Contra Costa County Board of Supervisors Minutes528 SCHEDULE ADETAIL OF PROVISIONS FOR OBLIGATED FUND BALANCESFOR FISCAL YEAR 2017-2018 FINAL BUDGETSCounty Special DistrictsOBLIGATEDAMOUNT MADE AVAILABLE INC. OR NEW OBLIG. FUND BAL TOTALFUND FUND BAL BY CANCELLATION TO BE PROVIDED OBLIGATEDDESCRIPTION - PURPOSE BALANCE FUND BALAS OFFOR6/30/2017 RECOMMENDEDADOPTED RECOMMENDEDADOPTED BUDGET YEARTOTAL SERVICE AREA RECREATION8,6000 000 8,600TOTAL RECREATION & CULTURAL SVC8,6000 000 8,600TOTAL OBLIGATED FUND BALANCES27,745,191 16,232 16,232 14,168,658 14,168,658 41,897,617September 19, 2017Contra Costa County Board of Supervisors Minutes529 SCHEDULE B2017- 2018CONTRA COSTA COUNTYSPECIAL DISTRICTSFUND BALANCE AVAILABLEFundBalancePer AuditorFundas ofLess Obligated Fund BalancesBalanceDistrict 6/30/2017 EncumbrancesNonspendable, Restricted & CommittedAssignedAvailablePUBLIC PROTECTIONFIRE PROTECTION202000 7300 CCCFPD-Consolidated Fire34,640,230 285,669 843,589 33,510,9720202200 7022 CCCFPD POB Debt Svc Fund12,180,751- 12,180,751202400 7024 CCCFPD POB Stabilization Fund 11,765,089 - 11,765,089202800 7028 Crockett-Carquinez Fire Dist 662,957 - 662,957203100 7031 CCCFPD-Cap Outlay-Consolidated 2,706,877 200,179 2,506,698203300 7033 CCCFPD Developer Fee 894 - 894203400 7034 Riverview Fire Developer Fee 26,256 - 26,256203500 7035 CCCFPD Fire Prevention-Consolidated 214 - 214203600 7036 CCCFPD New Devlpmt Pmt Fee FD 208,002 - 208,002203800 7038 CCCFPD Pittsburg Special 863,294 - 863,294204000 7040 CCCFPD EMS Transport Fund 10,572,172 - 10,572,172TOTAL FIRE PROTECTION73,626,736 485,848 843,589 33,510,972 38,786,327FLOOD CONTROL250500 7505 Flood Control & Wtr Conserv8,935,162 19,958 3,013,500769,884 5,131,820252000 7520 Flood Control Zone #3B27,145,392- 2,408,40024,736,992252100 7521 Flood Control Zone #12,297,012- 70,0002,227,012252200 7522 Flood Control Zone #2564- 564252600 7526 Flood Control Zone #6A 17,904 - 17,904252700 7527 Flood Control Zone #7 1,138,717 - 1,138,717253000 7530 Flood Control Zone #8 35,153 - 35,153253100 7531 Flood Control Zone #8A 371,158 - 371,158253200 7532 Flood Control Zone #9 64,132 - 64,132253400 7534 Flood Control Drainage 37A 9,063 - 9,063253500 7535 Flood Control Drainage 33A 203,316 - 203,316253600 7536 Flood Control Drainage 75A 361,688 - 361,688253700 7537 Flood Control Drainage 128 119,825 - 119,825253800 7538 Flood Control Drainage 57 7,113 - 7,113253900 7539 Flood Control Drainage 67 167,912 - 167,912254000 7540 Flood Control Drainage 19A 31,008 - 31,008254100 7541 Flood Control Drainage 33B 5,721 - 5,721254200 7542 Flood Control Drainage 76 280,794 - 280,794254300 7543 Flood Control Drainage 62 108,826 - 108,826254400 7544 Flood Control Drainage 72 26,033 - 26,033254500 7545 Flood Control Drainage 78 12,400 - 12,400254600 7546 Flood Control Drainage 30B 432,357 - 432,357254700 7547 Flood Control Drainage 44B 345,905 - 345,905254800 7548 Flood Control Drainage 29E 31,191 - 31,191254900 7549 Flood Control Drainage 52B 31,826 - 31,826255000 7550 Flood Control Drainage 290 21,208 - 21,208255100 7551 Flood Control Drainage 300 69,242 - 69,242September 19, 2017Contra Costa County Board of Supervisors Minutes530 SCHEDULE B2017- 2018CONTRA COSTA COUNTYSPECIAL DISTRICTSFUND BALANCE AVAILABLEFundBalancePer AuditorFundas ofLess Obligated Fund BalancesBalanceDistrict 6/30/2017 EncumbrancesNonspendable, Restricted & CommittedAssignedAvailableFLOOD CONTROL CONT.- 255200 7552 Flood Control Drainage 13A3,998,070- 3,998,070255300 7553 Flood Control Drainage 52A 457,367 - 457,367255400 7554 Flood Control Drainage 10 3,997,231 - 3,997,231255500 7555 Flood Control Drainage 29C 278,825 - 77,000201,825255600 7556 Flood Control Drainage 29D315,556- 315,556255700 7557 Flood Control Drainage 30A 337,223 - 337,223255800 7558 Flood Control Drainage 30C 2,076,348 - 2,076,348255900 7559 Flood Control Drainage 15A 143,533 - 143,533256000 7560 Flood Control Drainage 910 241,917 - 241,917256100 7561 Flood Control Drainage 33C 474 - 474256200 7562 Flood Control Drainage 130 1,932,797 - 1,932,797256300 7563 Flood Control Drainage 127 571 - 571256500 7565 Flood Control Drainage 40A 361,001 - 361,001256600 7566 Flood Control Drainage 56 8,532,744 - 689,0007,843,744256700 7567 Flood Control Drainage 73219,696- 219,696256800 7568 Flood Control Drainage 29G 54,253 - 54,253256900 7569 Flood Control Drainage 29H 141,527 - 141,527257000 7570 Flood Control Drainage 29J 851 - 851257100 7571 Flood Control Drainage 52C 1,123,968 - 1,123,968257200 7572 Flood Control Drainage 48C 623,962 - 623,962257300 7573 Flood Control Drainage 48D 3,954 - 3,954257400 7574 Flood Control Drainage 48B 791,038 - 791,038257500 7575 Flood Control Drainage 67A 340,548 - 340,548257600 7576 Flood Control Drainage 76A 265,684 - 265,684257700 7577 Flood Control Drainage 520 117,730 - 117,730257800 7578 Flood Control Drainage 46 1,207,882 - 1,207,882257900 7579 Flood Control Drainage 55 2,136,041 750,000 100,0001,286,041258000 7580 Flood Control Drainage 10101,072,711- 1,072,711258100 7581 Flood Control Drainage 101A 897,974 - 897,974258200 7582 Flood Control Drainage 1010A 306,359 - 306,359258300 7583 Flood Control Drainage 16 1,276,049 - 85,0001,191,049258400 7584 Flood Control Drainage 52D17,671- 17,671258500 7585 Flood Control Drainage 87 35,356 - 35,356258600 7586 Flood Control Drainage 88 21,376 - 21,376258700 7587 Flood Control Drainage 89 18,241 - 18,241258800 7588 Flood Control Drainage 22 193,971 - 80,000113,971259500 7595 Flood Control Drainage 1094,432- 4,432259700 7597 Flood Control Drainage 47 147,600 - 147,600TOTAL FLOOD CONTROL75,963,153 769,958 6,522,900769,884 67,900,411September 19, 2017Contra Costa County Board of Supervisors Minutes531 SCHEDULE B2017- 2018CONTRA COSTA COUNTYSPECIAL DISTRICTSFUND BALANCE AVAILABLEFundBalancePer AuditorFundas ofLess Obligated Fund BalancesBalanceDistrict 6/30/2017 EncumbrancesNonspendable, Restricted & CommittedAssignedAvailableSTORM DRAINAGE DISTRICTS259400 7594 Storm Drainage Zone #191,859- 1,859291600 7916 Zone #16-Debt Service 0 - 0TOTAL STORM DRAINAGE DISTRICTS1,859 - 001,859STORMWATER UTILITY DISTRICTS248400 7484 CCC CFD 2007-1 Stormwater14,795- 14,795250100 7501 Stormwater Util A-1 Ant 172,655 - 172,655250200 7502 Stormwater Util A-2 Clyn 18,063 - 18,063250300 7503 Stormwater Util A-3 Conc 235,381 - 235,381250400 7504 Stormwater Util A-4 Danv 72,753 - 72,753250700 7507 Stormwater Util A-7 Laf70,050- 70,050250800 7508 Stormwater Util A-8 Mrtz 63,544 - 63,544250900 7509 Stormwater Util A-9 Mrga 42,582 - 42,582251000 7510 Stormwater Util A-10 Orin 60,291 - 60,291251100 7511 Stormwater Util A-11 Pinl 33,654 - 33,654251200 7512 Stormwater Util A-12 Pitt 135,332 - 135,332251300 7513 Stormwater Util A-13 Pl H 65,171 - 65,171251400 7514 Stormwater Util A-14 S Pb 81,366 - 81,366251500 7515 Stormwater Util A-15 S Rm 192,791 - 192,791251600 7516 Stormwater Util A-16 W Ck 118,854 - 118,854251700 7517 Stormwater Util A-17 Co 539,563 - 539,563251800 7518 Stormwater Util A-18 Okly 85,641 - 85,641251900 7519 Stormwater Util Admin 3,599,922 - 3,599,922252300 7523 Stormwater Util A-19 Rich 78,461 - 78,461252500 7525 Stormwater Util A-5 El C 39,974 - 39,974253300 7533 Stormwater Util A-20 Brnt 46,737 - 46,737252400 7596 Stormwater Util A-6 Herc 47,822 - 47,822TOTAL STORMWATER UTILITY DISTRICTS5,815,402 - 00 5,815,402SERVICE AREA-POLICE260300 7603 Area P-6 Zone 50211,933- 11,933260500 7605 Area P-6 Zone 1508 4,397 - 4,397260600 7606 Area P-6 Zone 1614 700 - 700260700 7607 Area P-6 Zone 1804 1,825 - 1,825260800 7608 Area P-6 Zone 2201 4,498 - 4,498260900 7609 Area P-6 Zone 501 6,997 - 6,997261000 7610 Area P-6 Zone 1613 1,845 - 1,845261100 7611 Area P-6 Zone 2200 1,060 - 1,060261200 7612 Area P-6 Zone 2502 700 - 700261300 7613 Area P-6 Zone 2801 3,359 - 3,359261400 7614 Area P-6 Zone 1609 1,514 - 1,514261500 7615 Area P-6 Zone 1610 848 - 848September 19, 2017Contra Costa County Board of Supervisors Minutes532 SCHEDULE B2017- 2018CONTRA COSTA COUNTYSPECIAL DISTRICTSFUND BALANCE AVAILABLEFundBalancePer AuditorFundas ofLess Obligated Fund BalancesBalanceDistrict 6/30/2017 EncumbrancesNonspendable, Restricted & CommittedAssignedAvailable261600 7616 Area P-6 Zone 16111,737- 1,737September 19, 2017Contra Costa County Board of Supervisors Minutes533 SCHEDULE B2017- 2018CONTRA COSTA COUNTYSPECIAL DISTRICTSFUND BALANCE AVAILABLEFundBalancePer AuditorFundas ofLess Obligated Fund BalancesBalanceDistrict 6/30/2017 EncumbrancesNonspendable, Restricted & CommittedAssignedAvailableSERVICE AREA-POLICE CON'T.- 261700 7617 Area P-6 Zone 16121,443- 1,443261800 7618 Area P-6 Zone 2501 3,069 - 3,069261900 7619 Area P-6 Zone 2800 1,926 - 1,926262000 7620 Area P-6 Zone 1514 158 - 158262100 7621 Area P-6 Zone 1101 700 - 700262200 7622 Area P-6 Zone 1803 1,469 - 1,469262300 7623 Area P-6 Zone 1700 13,832 - 13,832262500 7625 Area P-6 Zone 2903 922 - 922262400 7624 Area P-6 Zone 2000 1,161 - 1,161262600 7626 Area P-6 Zone 1505 1,468 - 1,468262700 7627 Area P-6 Zone 1506 854 - 854262800 7628 Area P-6 Zone 1001 1,343 - 1,343262900 7629 P-6 Central Admin Base 9,483,876 - 23,945 9,459,931263000 7630 Area P-6 Zone 1607 854 - 854263100 7631 Area P-6 Zone 1504 1,314 - 1,314263200 7632 Area P-6 Zone 2702 1,315 - 1,315263300 7633 Area P-6 Zone 1606 700 - 700263400 7634 Area P-6 Zone 1605 1,183 - 1,183263600 7636 Area P-6 Zone 1503 1,346 - 1,346263700 7637 Area P-6 Zone 400 1,664 - 1,664263800 7638 Area P-6 Zone 702 1,115 - 1,115263900 7639 Area P-6 Zone 1502 1,821 - 1,821264000 7640 Area P-6 Zone 3100 4,482 - 4,482264100 7641 Area P-6 Zone 2500 1,032 - 1,032264200 7642 Area P-6 Zone 701 1,506 - 1,506264300 7643 Area P-6 Zone 202 2,763 - 2,763264400 7644 Area P-6 Zone 1501 1,560 - 1,560264500 7645 Area P-6 Zone 1604 872 - 872264600 7646 Area P-6 Zone 1801 700 - 700264700 7647 Area P-6 Zone 2901 1,112 - 1,112264800 7648 Area P-6 Zone 1603 1,388 - 1,388264900 7649 Area P-6 Zone 1200 1,773 - 1,773265000 7650 Police SVC-Crockett Cogen 838,103 - 838,103265200 7652 Police Area 2 Danville 7,318 - 7,318265300 7653 Area P-2 Zone A, Blackhawk 694,961 31,902 56,288 606,771265400 7654 Area P-6 Zone 2902 1,735 - 1,735265500 7655 Area P-5, Roundhill Area 183,895 - 152,41831,477265600 7656 Service Area PL6300,618- 300,618265700 7657 Area P-2 Zone B, Alamo 215,792 225,218 3093,712(13,447)265800 7658 Area P-6 Zone 2063,516- 3,516265900 7659 Area P-6 Zone 207 700 - 700266100 7661 Area P-6 Zone 200 2,320 - 2,320267100 7671 Area P-6 Zone 209 823 - 823September 19, 2017Contra Costa County Board of Supervisors Minutes534 SCHEDULE B2017- 2018CONTRA COSTA COUNTYSPECIAL DISTRICTSFUND BALANCE AVAILABLEFundBalancePer AuditorFundas ofLess Obligated Fund BalancesBalanceDistrict 6/30/2017 EncumbrancesNonspendable, Restricted & CommittedAssignedAvailableSERVICE AREA-POLICE CON'T.267200 7372 Area P-6 Zone 2114,350- 4,350267300 7673 Area P-6 Zone 1005 1,612 - 1,612267400 7674 Area P-6 Zone 201 8,078 - 8,078267500 7675 Area P-6 Zone 2700 700 - 700268000 7680 Area P-6 Zone 700 1,576 - 1,576268100 7681 Area P-6 Zone 1100 700 - 700268200 7682 Area P-6 Zone 1600 879 - 879268300 7683 Area P-6 Zone 2601 1,908 - 1,908268400 7684 Area P-6 Zone 500 7,414 - 7,414268500 7685 Area P-6 Zone 1000 2,251 - 2,251268700 7687 Area P-6 Zone 2900 1,748 - 1,748268800 7688 Area P-6 Zone 1006 945 - 945268900 7689 Area P-6 Zone 1601 700 - 700269000 7690 Area P-6 Zone 2300 700 - 700269300 7693 Area P-6 Zone 1602 2,247 - 2,247269400 7694 Area P-6 Zone 1800 5,066 - 5,066269500 7695 Area P-6 Zone 2600 700 - 700269600 7696 Area P-6 Zone 2701 1,732 - 1,732269700 7697 Area P-6 Zone 1500 406 - 406269900 7699 Area P-6 Zone 3000 2,203 - 2,203271500 7735 Area P-6 Zone 1512 700 - 700271600 7736 Area P-6 Zone 1608 741 - 741271700 7737 Area P-6 Zone 1616 1,679 - 1,679271800 7738 Area P-6 Zone 1802 20,967 - 20,967272000 7700 Area P-6 Zone 503 30,184 - 30,184272100 7701 Area P-6 Zone 3103 834 - 834272200 7703 Area P-6 Zone 900 1,648 - 1,648272300 7704 Area P-6 Zone 1509 971 - 971272400 7705 Area P-6 Zone 3101 971 - 971272500 7706 Area P-6 Zone 1615 836 - 836272600 7707 Area P-6 Zone 1511 1,242 - 1,242272700 7708 Area P-6 Zone 1510 1,377 - 1,377272800 7709 Area P-6 Zone 203 1,639 - 1,639273000 7714 Area P-6 Zone 1002 1,103 - 1,103273100 7715 Area P-6 Zone 2602 1,303 - 1,303273200 7716 Area P-6 Zone 204 700 - 700273300 7717 Area P-6 Zone 1003 1,092 - 1,092273400 7718 Area P-6 Zone 1201 1,615 - 1,615273500 7719 Area P-6 Zone 2203 19,248 - 19,248273600 7720 Area P-6 Zone 3001 3,437 - 3,437273700 7723 Area P-6 Zone 504 4,267 - 4,267September 19, 2017Contra Costa County Board of Supervisors Minutes535 SCHEDULE B2017- 2018CONTRA COSTA COUNTYSPECIAL DISTRICTSFUND BALANCE AVAILABLEFundBalancePer AuditorFundas ofLess Obligated Fund BalancesBalanceDistrict 6/30/2017 EncumbrancesNonspendable, Restricted & CommittedAssignedAvailableSERVICE AREA-POLICE CON'T.- 273800 7721 Area P-6 Zone 31021,925- 1,925273900 7722 Area P-6 Zone 3104 830 - 830274000 7724 Area P-6 Zone 2202 11,016 - 11,016274100 7725 Area P-6 Zone 205 1,147 - 1,147274200 7726 Area P-6 Zone 301 2,000 - 2,000274300 7727 Area P-6 Zone 1004 834 - 834274400 7728 Area P-6 Zone 2603 700 - 700274600 7746 Area P-6 Zone 3002 1,312 - 1,312274700 7747 Area P-6 Zone 3105 698 - 698274800 7748 Area P-6 Zone 3106 701 - 701274900 7749 Area P-6 Zone 3107 1,523 - 1,523277500 7745 Area P-6 Zone 0210 2,110 - 2,110277600 7734 Area P-6 Zone 1513 617 - 617277700 7741 Area P-6 Zone 2604 1,287 - 1,287277800 7742 Area P-6 Zone 2605 6,522 - 6,522277900 7743 Area P-6 Zone 3003 1,757 - 1,757278100 7731 Area P-6 Zone 3108 1,351 - 1,351278200 7732 Area P-6 Zone 3109 700 - 700278300 7733 Area P-6 Zone 3110 1,456 - 1,456278500 7730 Area P-6 Zone 3112 700 - 700TOTAL SERVICE AREA-POLICE12,013,570 257,120 309236,363 11,519,778SERVICE AREA-DRAINAGE260200 7602 Area D-2,Walnut Creek341,614- 341,614TOTAL SERVICE AREA-DRAINAGE341,614 - 00 341,614MISCELLANEOUS DISTRICTS277100 7771 Discovery Bay West Parking24,083- 24,083282500 7825 Contra Costa Water Agency 1,309,271 - 1,309,271TOTAL MISCELLANEOUS DISTRICTS1,333,354 - 00 1,333,354TOTAL PUBLIC PROTECTION169,095,688 1,512,926 7,366,798 34,517,219 125,698,745HEALTH AND SANITATIONEMERGENCY MEDICAL SERVICES240500 7405 Area EM-1, Zone A7,490- 7,490240600 7406 Area EM-1, Zone B 4,513,692 - 04,513,692TOTAL EMERGENCY MEDICAL SERVICES4,521,182- 00 4,521,182SANITATION DISTRICTS236500 7365 District #60- 0TOTAL SANITATION DISTRICTS0- 000TOTAL HEALTH AND SANITATION4,521,182 - 00 4,521,182September 19, 2017Contra Costa County Board of Supervisors Minutes536 SCHEDULE B2017- 2018CONTRA COSTA COUNTYSPECIAL DISTRICTSFUND BALANCE AVAILABLEFundBalancePer AuditorFundas ofLess Obligated Fund BalancesBalanceDistrict 6/30/2017 EncumbrancesNonspendable, Restricted & CommittedAssignedAvailableEDUCATIONSERVICE AREA-LIBRARY270200 7702 Area LIB-2,El Sobrante58,322- 58,322271000 7710 Area LIB-10,Pinole 1,578 - 1,578271200 7712 Area LIB-12,Moraga 10,466 - 10,466271300 7713 Area LIB-13,Ygnacio 84,063 - 84,063TOTAL SERVICE AREA-LIBRARY154,429 - 00 154,429TOTAL EDUCATION154,429- 00 154,429PUBLIC WAYS AND FACILITIESSERVICE AREA-LIGHTING240100 7394 Area L-100, Countywide5,498,819- 5,498,819248700 7487 CCC CFD 2010-1 St Lightng 45,012 - 45,012TOTAL SERVICE AREA-LIGHTING5,543,831 - 00 5,543,831SERVICE AREA-MISCELLANEOUS247000 7470 Area M-1, Delta Ferry5,026- 5,026247300 7473 247300 - CSA M-28 758,610 - 758,610247500 7475 Area M-29, Dougherty Valley 6,473,020 - 6,473,020247600 7476 Area M-31 PH BART 35,075 - 35,075248000 7480 CSA T-1 Danville 2,482,415 - 2,482,415248500 7485 No Rchmd Mtce CFD 2006-1 115,485 - 115,485248600 7486 Bart Trnsit VLG CFD 2008-1 239,724 - 239,724248800 7488 Area M-16, Clyde 33,847 - 33,847248900 7489 Area M-17, Montalvin Manor352,722- 5,000347,722249200 7492 Area M-20, Rodeo32,297- 32,297249600 7496 Area M-23, Blackhawk 311,756 - 311,756249900 7499 Area M-30, Danville 7,753 - 7,753TOTAL SERVICE AREA-MISCELLANEOUS10,847,730 - 5,0000 10,842,730SERVICE AREA-ROAD MAINTENANCE249400 7494 Area RD-4, Bethel Island105,141- 105,141TOTAL SERVICE AREA-ROAD MAINTENANCE105,141 - 00 105,141TOTAL PUBLIC WAYS AND FACILITIES16,496,702- 5,0000 16,491,702RECREATION/CULTURAL SVCSSERVICE AREA-RECREATION275100 7751 Service Area R-4 Moraga1- 1275700 7757 Service Area R-9, El Sobrante 133,929 - 133,929275800 7758 Service Area R-7,Zone A Alamo 2,500,026 40,961 5,6002,453,465September 19, 2017Contra Costa County Board of Supervisors Minutes537 SCHEDULE B2017- 2018CONTRA COSTA COUNTYSPECIAL DISTRICTSFUND BALANCE AVAILABLEFundBalancePer AuditorFundas ofLess Obligated Fund BalancesBalanceDistrict 6/30/2017 EncumbrancesNonspendable, Restricted & CommittedAssignedAvailableSERVICE AREA-RECREATION CONT.- 276000 7770 Service Area R-10, Rodeo164,220- 3,000161,220298000 7980 Serv Area R-8 Debt Svc,Walnut Creek0- 0TOTAL SERVICE AREA-RECREATION2,798,176 40,961 8,6000 2,748,615TOTAL RECREATION/CULTURAL SVCS2,798,176 40,961 8,6000 2,748,615TOTAL COUNTY SPECIAL DISTRICTS193,066,177 1,553,887 7,380,398 34,517,219 149,614,673September 19, 2017Contra Costa County Board of Supervisors Minutes538 SCHEDULE CRECOMMENDED VS. FINAL BUDGETFUND BALANCE CHANGESAPPROPRIATION AND ESTIMATED REVENUE RECOMMENDATIONSFOR 2017-2018 FINAL BUDGET2017-2018 2017-2018 FINALRECOMMENDED FINALYEAR-ENDBUDGET BUDGET FUND FUND RECOMMENDEDFUND FUND BALANCE BALANCE LINE ITEM CHANGESDISTRICTBALANCEBALANCEAVAILABLECHANGEAMOUNTB/U-ACCTPUBLIC PROTECTIONFIRE PROTECTION7300 CCCFPD-Consolidated Fire000007022 CCCFPD POB Debt Svc Fund00 12,180,751 12,180,751 12,180,751 7022-35017024 CCCFPD POB Stabilization Fund00 11,765,089 11,765,089 11,765,089 7024-10447028 Crockett-Carquinez Fire Dist00 662,957 662,957 662,957 7028-24797031 CCCFPD-Cap Outlay-Consolidated2,845,958 2,845,958 2,506,698 (339,260) (339,260) 7031-47957033 CCCFPD Developer Fee89489489400 7033-21307034 Riverview Fire Developer Fee26,256 26,256 26,25600 7034-49547035 CCCFPD Fire Prevention-Consolidated0214214214 7035-21907036 CCCFPD New Devlpmt Pmt Fee FD192,163 192,163 208,002 15,839 15,839 7036-22817038 CCCFPD Pittsburg Special863,056 863,056 863,294238238 7038-22817040 CCCFPD EMS Transport Fund00 10,572,172 10,572,172 10,572,172 7040-2479TOTAL FIRE PROTECTION3,928,327 3,928,327 38,786,327 34,858,000 34,858,000FLOOD CONTROL7505 Flood Control & Wtr Conserv6,208,341 6,208,341 5,131,820 (1,076,521) (1,076,521) 7505-23407520 Flood Control Zone #3B24,410,795 24,410,795 24,736,992 326,197 326,197 7520-23407521 Flood Control Zone #11,466,863 1,466,863 2,227,012 760,149 760,149 7521-23407522 Flood Control Zone #2564564564007526 Flood Control Zone #6A17,912 17,912 17,904(8)(8) 7526-36117527 Flood Control Zone #728,522 28,522 1,138,717 1,110,195 1,110,195 7527-36117530 Flood Control Zone #834,597 34,597 35,153556556 7530-23407531 Flood Control Zone #8A369,175 369,175 371,158 1,983 1,983 7531-50117532 Flood Control Zone #986,127 86,127 64,132 (21,995) (21,995) 7532-23407534 Flood Control Drainage 37A10,827 10,827 9,063 (1,764) (1,764) 7534-50117535 Flood Control Drainage 33A195,323 195,323 203,316 7,993 7,993 7535-23407536 Flood Control Drainage 75A280,106 280,106 361,688 81,582 81,582 7536-23107537 Flood Control Drainage 128212,248 212,248 119,825 (92,423) (92,423) 7537-23407538 Flood Control Drainage 5727,696 27,696 7,113 (20,583) (20,583) 7538-23407539 Flood Control Drainage 6797,636 97,636 167,912 70,276 70,276 7539-23407540 Flood Control Drainage 19A34,080 34,080 31,008 (3,072) (3,072) 7540-23407541 Flood Control Drainage 33B8,047 8,047 5,721 (2,326) (2,326) 7541-23407542 Flood Control Drainage 76290,295 290,295 280,794 (9,501) (9,501) 7542-23407543 Flood Control Drainage 62112,632 112,632 108,826 (3,806) (3,806) 7543-23407544 Flood Control Drainage 7230,831 30,831 26,033 (4,798) (4,798) 7544-23407545 Flood Control Drainage 7814,230 14,230 12,400 (1,830) (1,830) 7545-50117546 Flood Control Drainage 30B433,292 433,292 432,357(935) (935) 7546-23407547 Flood Control Drainage 44B319,944 319,944 345,905 25,961 25,961 7547-23107548 Flood Control Drainage 29E35,525 35,525 31,191 (4,334) (4,334) 7548-23407549 Flood Control Drainage 52B42,174 42,174 31,826 (10,348) (10,348) 7549-23407550 Flood Control Drainage 29021,174 21,174 21,2083434 7550-36117551 Flood Control Drainage 30069,193 69,193 69,2424949 7551-36117552 Flood Control Drainage 13A3,934,016 3,934,016 3,998,070 64,054 64,054 7552-36117553 Flood Control Drainage 52A685,001 685,001 457,367 (227,634) (227,634) 7553-2340September 19, 2017Contra Costa County Board of Supervisors Minutes539 SCHEDULE CRECOMMENDED VS. FINAL BUDGETFUND BALANCE CHANGESAPPROPRIATION AND ESTIMATED REVENUE RECOMMENDATIONSFOR 2017-2018 FINAL BUDGET2017-2018 2017-2018 FINALRECOMMENDED FINALYEAR-ENDBUDGET BUDGET FUND FUND RECOMMENDEDFUND FUND BALANCE BALANCE LINE ITEM CHANGESDISTRICTBALANCEBALANCEAVAILABLECHANGEAMOUNTB/U-ACCTFLOOD CONTROL CON'T7554 Flood Control Drainage 103,953,199 3,953,199 3,997,231 44,032 44,032 7554-36117555 Flood Control Drainage 29C288,146 288,146 201,825 (86,321) (86,321) 7555-23407556 Flood Control Drainage 29D324,567 324,567 315,556 (9,011) (9,011) 7556-23407557 Flood Control Drainage 30A142,275 142,275 337,223 194,948 194,948 7557-36117558 Flood Control Drainage 30C2,213,252 2,213,252 2,076,348 (136,904) (136,904) 7558-23407559 Flood Control Drainage 15A140,510 140,510 143,533 3,023 3,023 7559-36117560 Flood Control Drainage 910187,757 187,757 241,917 54,160 54,160 7560-50117561 Flood Control Drainage 33C00474474474 7561-50117562 Flood Control Drainage 1301,535,891 1,535,891 1,932,797 396,906 396,906 7562-36117563 Flood Control Drainage 12700571571571 7563-36117565 Flood Control Drainage 40A365,519 365,519 361,001 (4,518) (4,518) 7565-23407566 Flood Control Drainage 567,964,440 7,964,440 7,843,744 (120,696) (120,696) 7566-23407567 Flood Control Drainage 73222,644 222,644 219,696 (2,948) (2,948) 7567-23407568 Flood Control Drainage 29G69,001 69,001 54,253 (14,748) (14,748) 7568-23407569 Flood Control Drainage 29H136,853 136,853 141,527 4,674 4,674 7569-36117570 Flood Control Drainage 29J1,637 1,637851(786) (786) 7570-23407571 Flood Control Drainage 52C1,293,211 1,293,211 1,123,968 (169,243) (169,243) 7571-23407572 Flood Control Drainage 48C631,178 631,178 623,962 (7,216) (7,216) 7572-23407573 Flood Control Drainage 48D17,042 17,042 3,954 (13,088) (13,088) 7573-23407574 Flood Control Drainage 48B637,247 637,247 791,038 153,791 153,791 7574-36117575 Flood Control Drainage 67A274,841 274,841 340,548 65,707 65,707 7575-23107576 Flood Control Drainage 76A177,936 177,936 265,684 87,748 87,748 7576-23107577 Flood Control Drainage 52055,903 55,903 117,730 61,827 61,827 7577-23107578 Flood Control Drainage 461,227,788 1,227,788 1,207,882 (19,906) (19,906) 7578-23407579 Flood Control Drainage 552,136,372 2,136,372 1,286,041 (850,331) (850,331) 7579-50117580 Flood Control Drainage 1010808,411 808,411 1,072,711 264,300 264,300 7580-23107581 Flood Control Drainage 101A898,605 898,605 897,974(631) (631) 7581-23407582 Flood Control Drainage 1010A203,214 203,214 306,359 103,145 103,145 7582-23107583 Flood Control Drainage 161,299,657 1,299,657 1,191,049 (108,608) (108,608) 7583-23407584 Flood Control Drainage 52D16,956 16,956 17,671715715 7584-23407585 Flood Control Drainage 8732,426 32,426 35,356 2,930 2,930 7585-23107586 Flood Control Drainage 8822,136 22,136 21,376(760) (760) 7586-23407587 Flood Control Drainage 8918,533 18,533 18,241(292) (292) 7587-23407588 Flood Control Drainage 22193,565 193,565 113,971 (79,594) (79,594) 7588-23407595 Flood Control Drainage 1096,865 6,865 4,432 (2,433) (2,433) 7595-23407597 Flood Control Drainage 47150,451 150,451 147,600 (2,851) (2,851) 7597-2310TOTAL FLOOD CONTROL67,125,194 67,125,194 67,900,411 775,217 775,217STORM DRAINAGE DISTRICTS7594 Zone #191,859 1,859 1,859007916 Zone #160000TOTAL STORM DRAINAGE DISTRICTS1,859 1,859 1,85900September 19, 2017Contra Costa County Board of Supervisors Minutes540 SCHEDULE CRECOMMENDED VS. FINAL BUDGETFUND BALANCE CHANGESAPPROPRIATION AND ESTIMATED REVENUE RECOMMENDATIONSFOR 2017-2018 FINAL BUDGET2017-2018 2017-2018 FINALRECOMMENDED FINALYEAR-ENDBUDGET BUDGET FUND FUND RECOMMENDEDFUND FUND BALANCE BALANCE LINE ITEM CHANGESDISTRICTBALANCEBALANCEAVAILABLECHANGEAMOUNTB/U-ACCTSTORMWATER UTILITY DISTRICTS7484 CCC CFD 2007-1 Stormwater19,132 19,132 14,795 (4,337) (4,337) 7484-23407501 Stormwater Util A-1 Ant 96,410 96,410 172,655 76,245 76,245 7501-23107502 Stormwater Util A-2 Clyn6,393 6,393 18,063 11,670 11,670 7502-23107503 Stormwater Util A-3 Conc40,611 40,611 235,381 194,770 194,770 7503-23107504 Stormwater Util A-4 Danv11,790 11,790 72,753 60,963 60,963 7504-23107507 Stormwater Util A-7 Laf13,561 13,561 70,050 56,489 56,489 7507-23107508 Stormwater Util A-8 Mrtz18,057 18,057 63,544 45,487 45,487 7508-23107509 Stormwater Util A-9 Mrga19,554 19,554 42,582 23,028 23,028 7509-23107510 Stormwater Util A-10 Orin12,749 12,749 60,291 47,542 47,542 7510-23107511 Stormwater Util A-11 Pinl28,863 28,863 33,654 4,791 4,791 7511-23107512 Stormwater Util A-12 Pitt163,641 163,641 135,332 (28,309) (28,309) 7512-23107513 Stormwater Util A-13 Pl H10,282 10,282 65,171 54,889 54,889 7513-23107514 Stormwater Util A-14 S Pb19,625 19,625 81,366 61,741 61,741 7514-23107515 Stormwater Util A-15 S Rm23,752 23,752 192,791 169,039 169,039 7515-23107516 Stormwater Util A-16 W Ck23,225 23,225 118,854 95,629 95,629 7516-23107517 Stormwater Util A-17 Co298,284 298,284 539,563 241,279 241,279 7517-23107518 Stormwater Util A-18 Okly12,782 12,782 85,641 72,859 72,859 7518-23107519 Stormwater Util Admin 2,396,736 2,396,736 3,599,922 1,203,186 1,203,186 7519-23107523 Stormwater Util A-19 Rich 39,861 39,861 78,461 38,600 38,600 7523-36117525 Stormwater Util A-5 El C 47,594 47,594 39,974 (7,620) (7,620) 7525-23107533 Stormwater Util A-20 Brnt 34,740 34,740 46,737 11,997 11,997 7533-36117596 Stormwater Util A-6 Herc 24,599 24,599 47,822 23,223 23,223 7596-2310TOTAL STORMWATER UTILITY DISTRICTS3,362,241 3,362,241 5,815,402 2,453,161 2,453,161SERVICE AREA-POLICE7603 Area P-6 Zone 50200 11,933 11,933 11,933 7603-35307605 Area P-6 Zone 150800 4,397 4,397 4,397 7605-35307606 Area P-6 Zone 161400700700700 7606-35307607 Area P-6 Zone 180400 1,825 1,825 1,825 7607-35307608 Area P-6 Zone 220100 4,498 4,498 4,498 7608-35307609 Area P-6 Zone 50100 6,997 6,997 6,997 7609-35307610 Area P-6 Zone 1613 00 1,845 1,845 1,845 7610-35307611 Area P-6 Zone 220000 1,060 1,060 1,060 7611-35307612 Area P-6 Zone 250200700700700 7612-35307613 Area P-6 Zone 280100 3,359 3,359 3,359 7613-35307614 Area P-6 Zone 160900 1,514 1,514 1,514 7614-35307615 Area P-6 Zone 161000848848848 7615-35307616 Area P-6 Zone 161100 1,737 1,737 1,737 7616-35307617 Area P-6 Zone 161200 1,443 1,443 1,443 7617-35307618 Area P-6 Zone 250100 3,069 3,069 3,069 7618-35307619 Area P-6 Zone 280000 1,926 1,926 1,926 7619-35307620 Area P-6 Zone 151400158158158 7620-35307621 Area P-6 Zone 110100700700700 7621-35307622 Area P-6 Zone 180300 1,469 1,469 1,469 7622-35307623 Area P-6 Zone 170000 13,832 13,832 13,832 7623-3530September 19, 2017Contra Costa County Board of Supervisors Minutes541 SCHEDULE CRECOMMENDED VS. FINAL BUDGETFUND BALANCE CHANGESAPPROPRIATION AND ESTIMATED REVENUE RECOMMENDATIONSFOR 2017-2018 FINAL BUDGET2017-2018 2017-2018 FINALRECOMMENDED FINALYEAR-ENDBUDGET BUDGET FUND FUND RECOMMENDEDFUND FUND BALANCE BALANCE LINE ITEM CHANGESDISTRICTBALANCEBALANCEAVAILABLECHANGEAMOUNTB/U-ACCTSERVICE AREA-POLICE CON'T7625 Area P-6 Zone 290300922922922 7625-35307624 Area P-6 Zone 2000 00 1,161 1,161 1,161 7624-35307626 Area P-6 Zone 150500 1,468 1,468 1,468 7626-35307627 Area P-6 Zone 150600854854854 7627-35307628 Area P-6 Zone 100100 1,343 1,343 1,343 7628-35307629 P-6 Central Admin Base00 9,459,931 9,459,931 9,459,931 7629-24797630 Area P-6 Zone 160700854854854 7630-35307631 Area P-6 Zone 150400 1,314 1,314 1,314 7631-35307632 Area P-6 Zone 270200 1,315 1,315 1,315 7632-35307633 Area P-6 Zone 160600700700700 7633-35307634 Area P-6 Zone 160500 1,183 1,183 1,183 7634-35307636 Area P-6 Zone 150300 1,346 1,346 1,346 7636-35307637 Area P-6 Zone 40000 1,664 1,664 1,664 7637-35307638 Area P-6 Zone 70200 1,115 1,115 1,115 7638-35307639 Area P-6 Zone 150200 1,821 1,821 1,821 7639-35307640 Area P-6 Zone 310000 4,482 4,482 4,482 7640-35307641 Area P-6 Zone 250000 1,032 1,032 1,032 7641-35307642 Area P-6 Zone 70100 1,506 1,506 1,506 7642-35307643 Area P-6 Zone 20200 2,763 2,763 2,763 7643-35307644 Area P-6 Zone 150100 1,560 1,560 1,560 7644-35307645 Area P-6 Zone 160400872872872 7645-35307646 Area P-6 Zone 180100700700700 7646-35307647 Area P-6 Zone 290100 1,112 1,112 1,112 7647-35307648 Area P-6 Zone 160300 1,388 1,388 1,388 7648-35307649 Area P-6 Zone 120000 1,773 1,773 1,773 7649-35307650 Police SVC- Crockett Cogen695,246 695,246 838,103 142,857 142,857 7650-21607652 Police Area 2 Danville 007,318 7,318 7,318 7652-23107653 Area P-2 Zone A, Blackhawk66,555 66,555 606,771 540,216 540,216 7653-24797654 Area P-6 Zone 290200 1,735 1,735 1,735 7654-35307655 Area P-5, Roundhill Area31,477 31,477 31,477007656 Service Area PL600 300,618 300,618 300,618 7656-50117657 Area P-2 Zone B, Alamo73,419 73,419 (13,447) (86,866) (86,866) 7657-10117658 Area P-6 Zone 20600 3,516 3,516 3,516 7658-35307659 Area P-6 Zone 20700700700700 7659-35307661 Area P-6 Zone 20000 2,320 2,320 2,320 7661-35307372 Area P-6 Zone 21100 4,350 4,350 4,350 7372-35307671 Area P-6 Zone 20900823823823 7671-24797673 Area P-6 Zone 100500 1,612 1,612 1,612 7673-35307674 Area P-6 Zone P-7 20100 8,078 8,078 8,078 7674-50167675 Area P-6 Zone 270000700700700 7675-35307680 Area P-6 Zone 70000 1,576 1,576 1,576 7680-35307681 Area P-6 Zone 110000700700700 7681-35307682 Area P-6 Zone 160000879879879 7682-35307683 Area P-6 Zone 260100 1,908 1,908 1,908 7683-3530September 19, 2017Contra Costa County Board of Supervisors Minutes542 SCHEDULE CRECOMMENDED VS. FINAL BUDGETFUND BALANCE CHANGESAPPROPRIATION AND ESTIMATED REVENUE RECOMMENDATIONSFOR 2017-2018 FINAL BUDGET2017-2018 2017-2018 FINALRECOMMENDED FINALYEAR-ENDBUDGET BUDGET FUND FUND RECOMMENDEDFUND FUND BALANCE BALANCE LINE ITEM CHANGESDISTRICTBALANCEBALANCEAVAILABLECHANGEAMOUNTB/U-ACCTSERVICE AREA-POLICE CON'T7684 Area P-6 Zone 50000 7,414 7,414 7,414 7684-35307685 Area P-6 Zone 100000 2,251 2,251 2,251 7685-35307687 Area P-6 Zone 290000 1,748 1,748 1,748 7687-35307688 Area P-6 Zone 100600945945945 7688-35307689 Area P-6 Zone 160100700700700 7689-35307690 Area P-6 Zone 230000700700700 7690-35307693 Area P-6 Zone 160200 2,247 2,247 2,247 7693-35307694 Area P-6 Zone 180000 5,066 5,066 5,066 7694-35307695 Area P-6 Zone 260000700700700 7695-35307696 Area P-6 Zone 270100 1,732 1,732 1,732 7696-35307697 Area P-6 Zone 150000406406406 7697-35307699 Area P-6 Zone 300000 2,203 2,203 2,203 7699-35307700 Area P-6 Zone 50300 30,184 30,184 30,184 7700-35307701 Area P-6 Zone 310300834834834 7701-35307703 Area P-6 Zone 90000 1,648 1,648 1,648 7703-35307704 Area P-6 Zone 150900971971971 7704-35307705 Area P-6 Zone 310100971971971 7705-35307706 Area P-6 Zone 161500836836836 7706-35307707 Area P-6 Zone 151100 1,242 1,242 1,242 7707-35307708 Area P-6 Zone 151000 1,377 1,377 1,377 7708-35307709 Area P-6 Zone 20300 1,639 1,639 1,639 7709-35307714 Area P-6 Zone 100200 1,103 1,103 1,103 7714-35307715 Area P-6 Zone 260200 1,303 1,303 1,303 7715-35307716 Area P-6 Zone 20400700700700 7716-35307717 Area P-6 Zone 100300 1,092 1,092 1,092 7717-35307718 Area P-6 Zone 120100 1,615 1,615 1,615 7718-35307719 Area P-6 Zone 220300 19,248 19,248 19,248 7719-35307720 Area P-6 Zone 300100 3,437 3,437 3,437 7720-35307721 Area P-6 Zone 310200 1,925 1,925 1,925 7721-35307722 Area P-6 Zone 310400830830830 7722-35307723 Area P-6 Zone 50400 4,267 4,267 4,267 7723-35307724 Area P-6 Zone 220200 11,016 11,016 11,016 7724-35307725 Area P-6 Zone 20500 1,147 1,147 1,147 7725-35307726 Area P-6 Zone 30100 2,000 2,000 2,000 7726-35307727 Area P-6 Zone 100400834834834 7727-35307728 Area P-6 Zone 260300700700700 7728-35307746 Area P-6 Zone 300200 1,312 1,312 1,312 7746-35307747 Area P-6 Zone 310500698698698 7747-35307748 Area P-6 Zone 310600701701701 7748-35307749 Area P-6 Zone 310700 1,523 1,523 1,523 7749-35307745 Area P-6 Zone 021000 2,110 2,110 2,110 7745-35307734 Area P-6 Zone 151300617617617 7734-35307741 Area P-6 Zone 260400 1,287 1,287 1,287 7741-3530September 19, 2017Contra Costa County Board of Supervisors Minutes543 SCHEDULE CRECOMMENDED VS. FINAL BUDGETFUND BALANCE CHANGESAPPROPRIATION AND ESTIMATED REVENUE RECOMMENDATIONSFOR 2017-2018 FINAL BUDGET2017-2018 2017-2018 FINALRECOMMENDED FINALYEAR-ENDBUDGET BUDGET FUND FUND RECOMMENDEDFUND FUND BALANCE BALANCE LINE ITEM CHANGESDISTRICTBALANCEBALANCEAVAILABLECHANGEAMOUNTB/U-ACCTSERVICE AREA-POLICE CON'T7742 Area P-6 Zone 260500 6,522 6,522 6,522 7742-35307743 Area P-6 Zone 300300 1,757 1,757 1,757 7743-35307731 Area P-6 Zone 310800 1,351 1,351 1,351 7731-35307732 Area P-6 Zone 310900700700700 7732-35307733 Area P-6 Zone 311000 1,456 1,456 1,456 7733-35307730 Area P-6 Zone 311200700700700 7730-35307735 Area P-6 Zone 151200700700700 7735-35307736 Area P-6 Zone 160800741741741 7736-35307737 Area P-6 Zone 161600 1,679 1,679 1,679 7737-35307738 Area P-6 Zone 180200 20,967 20,967 20,967 7738-3530TOTAL SERVICE AREA-POLICE866,697 866,697 11,519,778 10,653,081 10,653,081SERVICE AREA-DRAINAGE7602 Area D-2,Walnut Creek340,941 340,941 341,614673673 7602-2310TOTAL SERVICE AREA-DRAINAGE340,941 340,941 341,614673673MISCELLANEOUS DISTRICTS7771 Discovery Bay West Parking24,047 24,047 24,0833636 7771-24797825 Contra Costa Water Agency775,544 775,544 1,309,271 533,727 533,727 7825-2479TOTAL MISCELLANEOUS DISTRICTS799,591 799,591 1,333,354 533,763 533,763TOTAL PUBLIC PROTECTION76,424,850 76,424,850 125,698,745 49,273,895 49,273,895HEALTH AND SANITATIONEMERGENCY MEDICAL SERVICES7405 Area EM-1, Zone A00 7,490 7,490 7,490 7405-24797406 Area EM-1, Zone B186,494 186,494 4,513,692 4,327,198 4,327,198 7406-2479TOTAL EMERGENCY MEDICAL SERVICES186,494 186,494 4,521,182 4,334,688 4,334,688SANITATION DISTRICTS7365 District #60000TOTAL SANITATION DISTRICTS00000TOTAL HEALTH AND SANITATION186,494 186,494 4,521,182 4,334,688 4,334,688EDUCATIONSERVICE AREA-LIBRARY7702 Area LIB-2,El Sobrante00 58,322 58,322 58,322 7702-50117710 Area LIB-10,Pinole00 1,578 1,578 1,578 7710-50117712 Area LIB-12,Moraga00 10,466 10,466 10,466 7712-50117713 Area LIB-13,Ygnacio00 84,063 84,063 84,063 7713-5011TOTAL SERVICE AREA-LIBRARY00 154,429 154,429 154,429TOTAL EDUCATION00 154,429 154,429 154,429September 19, 2017Contra Costa County Board of Supervisors Minutes544 SCHEDULE CRECOMMENDED VS. FINAL BUDGETFUND BALANCE CHANGESAPPROPRIATION AND ESTIMATED REVENUE RECOMMENDATIONSFOR 2017-2018 FINAL BUDGET2017-2018 2017-2018 FINALRECOMMENDED FINALYEAR-ENDBUDGET BUDGET FUND FUND RECOMMENDEDFUND FUND BALANCE BALANCE LINE ITEM CHANGESDISTRICTBALANCEBALANCEAVAILABLECHANGEAMOUNTB/U-ACCTPUBLIC WAYS AND FACILITIESSERVICE AREA-LIGHTING7394 Area L-100, Countywide5,457,201 5,457,201 5,498,819 41,618 41,618 7394-24797487 CCC CFD 2010-1 St Lightng40,619 40,619 45,012 4,393 4,393 7487-5011TOTAL SERVICE AREA-LIGHTING5,497,820 5,497,820 5,543,831 46,011 46,011SERVICE AREA-MISCELLANEOUS7470 Area M-1, Delta Ferry3,114 3,114 5,026 1,912 1,912 7470-24797473 247300 - CSA M-28 745,090 745,090 758,610 13,520 13,520 7473-24807475 Area M-29, Dougherty Valley4,397,816 4,397,816 6,473,020 2,075,204 2,075,204 7475-24797476 Area M-31, PH BART 80,011 80,011 35,075 (44,936) (44,936) 7476-23107480 CSA T-1 Danville 2,411,080 2,411,080 2,482,415 71,335 71,335 7480-24797485 No Rchmd Mtce CFD 2006-1 117,125 117,125 115,485 (1,640) (1,640) 7485-24797486 Bart Trnsit VLG CFD 2008-1 242,060 242,060 239,724 (2,336) (2,336) 7486-24797488 Area M-16, Clyde 31,814 31,814 33,847 2,033 2,033 7488-50117489 Area M-17, Montalvin Manor 175,346 175,346 347,722 172,376 172,376 7489-23107492 Area M-20, Rodeo 30,598 30,598 32,297 1,699 1,699 7492-24797496 Area M-23, Blackhawk 122,369 122,369 311,756 189,387 189,387 7496-35807499 Area M-30 Danville7,262 7,262 7,753 491 491 7499-2479TOTAL SERVICE AREA-MISCELLANEOUS8,363,685 8,363,685 10,842,730 2,479,045 2,479,045SERVICE AREA-ROAD MAINTENANCE7494 Area RD-4, Bethel Island94,908 94,908 105,141 10,233 10,233 7494-2479TOTAL SERVICE AREA-ROAD MAINTENANCE94,908 94,908 105,141 10,233 10,233TOTAL PUBLIC WAYS AND FACILITIES13,956,413 13,956,413 16,491,702 2,535,289 2,535,289RECREATION/CULTURAL SVCSSERVICE AREA-RECREATION7751 Service Area R-4 Moraga00111 7751-36117757 Area R-9, El Sobrante21,528 21,528 133,929 112,401 112,401 7757-24797758 Area R-7,Zone A Alamo1,987,085 1,987,085 2,453,465 466,380 466,380 7758-47557770 Area R-10, Rodeo10,946 10,946 161,220 150,274 150,274 7770-24797980 Area R-8 Debt Svc, Walnut Creek00000TOTAL SERVICE AREA-RECREATION2,019,559 2,019,559 2,748,615 729,056 729,056TOTAL RECREATION/CULTURAL SVCS2,019,559 2,019,559 2,748,615 729,056 729,056TOTAL COUNTY SPECIAL DISTRICTS92,587,316 92,587,316 149,614,673 57,027,357 57,027,357September 19, 2017Contra Costa County Board of Supervisors Minutes545 RECOMMENDATION(S): APPROVE Fiscal Year 2017/18 Appropriation and Revenue Adjustment No. 5004 and AUTHORIZE new revenue in Road Fund, Fund 110800, for Road Maintenance and Rehabilitation Account (RMRA) program SB1 and the repayment of loans to the state during the economic recession that started in 2008 in the amount of $5,900,000, as recommended by the Interim Public Works Director, Countywide. FISCAL IMPACT: 100% Road Fund BACKGROUND: This action appropriates unanticipated Fiscal Year 2017/18 revenue and provides adjustments to Road Fund for estimated expenditures. CONSEQUENCE OF NEGATIVE ACTION: If not approved, expenditures will exceed current Road Fund budget. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Liza Mangabay, 925. 313-2232 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.12 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 19, 2017 Contra Costa County Subject:Revenue Adjustment for Unanticipated Revenue and Appropriation for Estimated Expenditures in Road Funds for Fiscal Year 2017/18 September 19, 2017 Contra Costa County Board of Supervisors Minutes 546 AGENDA ATTACHMENTS Project List AP 5004 TC 24/27 MINUTES ATTACHMENTS Signed Approp Adj 5004 September 19, 2017 Contra Costa County Board of Supervisors Minutes 547 Appendix A Local Streets and Roads Project List As required by the Road Repair and Accountability Act of 2017 – Local Streets and Roads Funding, Road Maintenance and Rehabilitation Account (RMRA) General Information Name: Unincorporated Contra Costa County Point of Contact: Steve Kowalewski Deputy Director Contra Costa County Public Works Department 255 Glacier Drive Martinez, CA 94553 (925) 313-2225 steve.kowalewski@pw.cccounty.us Legislative Districts:  Senate – 3, 7, 9  Assembly – 11, 14, 15, 16 Jurisdiction’s Average Network PCI and date/year of measurement:  70 (3 year moving average, 2013-2015) Fiscal Year: 17 - 18 Supplementary Information: The projects below were identified as priorities for the County to implement within the next year. The first two projects are necessary to restore the County’s road network which was cut as a result of the past winter’s rains. The third project is a much needed pavement surface treatment that has been delayed for three years. Funds for these three projects represent the majority of the RMRA funds for this year. The remaining four projects round out the County’s proposed construction with complete street improvements for pedestrians and cyclists centered on schools and residential neighborhoods. The RMRA funds will allow these capital improvement projects to be put into the ground after being delayed for a few years due to decreased funding. Proposed Project 1: Morgan Territory Road Slide Repair Project Description:  The project will repair the roadway over 300 feet by constructing a stitch pile retaining wall (concrete and rebar piles) and a soldier pile wall (concrete encased steel piles with concrete lagging). The project is needed because the uphill side September 19, 2017 Contra Costa County Board of Supervisors Minutes 548 of the road and the road itself began to slide towards the creek after hillside ground saturation during the heavy rains of January and February 2017 and forced temporary closure of the road.  RMRA Priority: Safety Project  County Project No. 0672-6U6203 Location:  Approximately 1 mile south of Marsh Creek Road, Clayton area  37°53'31.2"N 121°52'22.8"W Proposed Schedule for Completion:  Anticipated construction year – 2017 Estimated Useful Life:  20 years (pavement)  75 years (retaining walls) Proposed Project 2: Alhambra Valley Road Washout Repair Project Description:  The project will construct a single span, pre-cast concrete bridge approximately 60 ft. by 40 ft. The project is needed because the culvert and road collapsed during the heavy rains of January 2017 and forced closure of the road.  RMRA Priority: Safety Project  County Project No. 0672-6U6201 Location:  Approximately 100’ east of Castro Ranch Road (over Pinole Creek), Pinole area  37°58'16.5"N 122°14'34.0"W Proposed Schedule for Completion:  Anticipated construction year – 2017 Estimated Useful Life:  75 years (bridge) Proposed Project 3: Bay Point Asphalt Rubber Cape Seal Project Description:  The project will apply an asphalt rubber chip seal covered with a type II slurry seal to approximately 258,930 square yards of roadway and a type II slurry seal on an additional 42,060 square yards of roadway in the Bay Point area. Work will also include surface preparation and pavement striping and markings.  RMRA Priority: Road Maintenance and Rehabilitation September 19, 2017 Contra Costa County Board of Supervisors Minutes 549 County Project No. 0672-6U2154 Location:  Approximately 76 streets in the Bay Point area  38.029328°, -121.962791° Proposed Schedule for Completion:  Anticipated construction year – 2018 Estimated Useful Life:  7 years (pavement surface treatment) Proposed Project 4: Pomona Street Pedestrian Safety Improvement Project – Phase II Description:  The project will improve two pedestrian crossings on Pomona Street near three schools and a community center. At Pomona Street at 3 rd Avenue, a rapid repeating flashing beacon (RRFB) and other pedestrian improvements will be added. At Pomona Street and Rolph Avenue, bulb outs and ramps will be added.  RMRA Priority: Complete Streets Components  County Project No. 0622-6U4090 Location:  Pomona St at 3rd Avenue o 38.052399°, -122.222940°  Pomona St at Rolph Avenue o 38.052394°, -122.219860° Proposed Schedule for Completion:  Anticipated construction year – 2018 Estimated Useful Life:  50 years (concrete)  12 years (RRFB) Proposed Project 5: Tara Hills Pedestrian Infrastructure Project Description:  The project will construct 22 ADA compliant curb ramps on the roads surrounding the Tara Hills Elementary School and North Campus Continuation High School.  RMRA Priority: Complete Streets Components September 19, 2017 Contra Costa County Board of Supervisors Minutes 550 County Project No. 0662-6R4211 Location:  Dolan Way, Flannery Road, Shamrock Drive, Tara Hills area  37.993478°, -122.316368° Proposed Schedule for Completion:  Anticipated construction year – 2018 Estimated Useful Life:  50 years (concrete) Proposed Project 6: Pedestrian Crossing Enhancements Project – Central & East County Description:  The project will install ten rectangular rapid flash beacons (RRFB) at uncontrolled crosswalks at seven school sites in Central and East County.  RMRA Priority: Complete Streets Components  County Project No. 0662-6R4112 Location:  1 – Delta Road, Knightsen Elementary School, Knightsen area o 37°58'7.72"N 121°39'38.55"W  2 – Newport Drive, Timber Point Elementary School, Discovery Bay area crossing o Two crossing sites  37°54'28.43"N 121°37'13.99"W  37°54'19.35"N 121°37'10.82"W  3 – Willow Lake Road, Discovery Bay Elementary School, Discovery Bay area o 37°54'2.50"N 121°35'56.17"W  4 – Marina Road, Shore Acres Elementary School, Bay Point area o Two crossing sites  38° 2'10.26"N 121°58'14.53"W  38° 2'10.29"N 121°58'11.49"W  5 – Pacifica Avenue, Riverview Middle School, Bay Point area o Two crossing sites  38° 2'2.52"N 121°58'2.55"W  38° 2'2.53"N 121°57'56.32"W  6 – Castle Rock Road, Northgate High School, Walnut Creek area o 37°54'27.44"N 122° 0'25.22"W  7 – Magnolia Way, Parkmead Elementary School, Walnut Creek area o 37°53'13.37"N 122° 4'6.83"W Proposed Schedule for Completion: September 19, 2017 Contra Costa County Board of Supervisors Minutes 551 Anticipated construction year – 2018 Estimated Useful Life:  12 years (RRFB) Proposed Project 7: Blackhawk Road Bikeway Project Description:  The project will stripe a class 2 bike lane for 3.3 miles and class bikeway for 0.3 miles (a portion at each end of the project) and connect to existing class 2 and class 3 bikeways using thermoplastic striping. The bikeway will also use green pavement markings at transition areas.  RMRA Priority: Complete Streets Components  County Project No. 0662-6R4018 Location:  Blackhawk Road, between Camino Tassajara and Mt. Diablo Scenic Drive, Blackhawk/Danville area  37.799376°, -121.921493° Proposed Schedule for Completion:  Anticipated construction year – 2018 Estimated Useful Life:  7 years (thermoplastic striping) September 19, 2017 Contra Costa County Board of Supervisors Minutes 552 September 19, 2017Contra Costa County Board of Supervisors Minutes553 September 19, 2017Contra Costa County Board of Supervisors Minutes554 September 19, 2017 Contra Costa County Board of Supervisors Minutes 555 September 19, 2017 Contra Costa County Board of Supervisors Minutes 556 RECOMMENDATION(S): ACCEPT the "Accessible Transit in Contra Costa County" white paper. FISCAL IMPACT: No fiscal impact. BACKGROUND: During the Contra Costa Transportation Authority's 3-4 year effort to update the Countywide Transportation Plan* (and develop the Transportation Expenditure Plan for Measure X - 2016), a considerable amount of time was invested by the County in researching/writing reports, preparing communication, and advocating for improvements to the accessible transit system (in addition to numerous other transportation/land use issues). The attached white paper was developed so that there is, in an encapsulated format, an archive of our efforts and a record of "lessons learned" during the process. The Transportation, Water, and Infrastructure Committee (TWIC) discussed the white paper at their August 14th, 2017, meeting and directed staff forward the document to the BOS for acceptance. As reported at TWIC, staff continued to revise and refine the document and is now bringing the final version to the Board of Supervisors as directed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: John Cunningham (925) 674-7833 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 1 To:Board of Supervisors From:TRANSPORTATION, WATER & INFRASTRUCTURE COMMITTEE Date:September 19, 2017 Contra Costa County Subject:White Paper Regarding Accessible Transit in Contra Costa County September 19, 2017 Contra Costa County Board of Supervisors Minutes 557 BACKGROUND: (CONT'D) The concepts in the paper are consistent with the "aging-friendly" planks included in our approved state and federal legislative platforms at the January 17, 2017 BOS meeting. Staff proposes the County use the document during outreach to other responsible/interested entities in order to help identify opportunities to make progress on this issue. These entities include the Contra Costa Transportation Authority, transit districts, Advisory Council on Aging, Developmental Disabilities Council of Contra Costa, Joint Conference Committee, and the sub-regional Senior Coalitions. *The comment period for the Contra Costa Transportation Authority's 2017 Draft Countywide Transportation Plan (CTP) update closed on August 1, 2017. The Board of Supervisors (BOS) approved a comment letter on the same day. CONSEQUENCE OF NEGATIVE ACTION: The status of the "Accessible Transit in Contra Costa County" white paper would be unclear and potentially compromise subsequent outreach efforts. CLERK'S ADDENDUM Speakers: Debbie Toth, Choice in Aging (letter attached). AGENDA ATTACHMENTS DRAFT Final to BOS: Accessible Transportation in CC County MINUTES ATTACHMENTS Accessible Transportation in CC County Correspondence Received September 19, 2017 Contra Costa County Board of Supervisors Minutes 558 Page 1 of 6 DRAFT Accessible Transportation in Contra Costa County DRAFT Accepted by the Contra Costa County Board of Supervisors on ##/##/2017 Background: There is a history of efforts to improve accessible transportation services in Contra Costa County with limited success. This paper describes that history, current accessible transit structures, barriers to progress, and potential next steps. This paper was developed in the context of the County’s efforts during the Contra Costa Transportation Authority’s (CCTA’s) recent update to the Countywide Transportation Plan (CTP) and development of the Measure X sales tax Transportation Expenditure Plan. While a majority of the County’s general transportation interests are specific to the unincorporated areas, this topic does not have that particular characteristic. The issues and services discussed below involve the entire County and impact the shared constituency of the Cities/Towns and the County. Introduction: This paper documents the lessons learned and archives the work of staff and the Board of Supervisors (BOS) on accessible transportation issues during the four year process by CCTA to update our CTP and develop a Transportation Expenditure Plan (TEP) for the Measure X (2016) transportation sales tax ballot measure (which was ultimately unsuccessful). “Accessible transportation” is not a recognized designation or industry term, it is used here as a simple way to refer to a broad range of transportation related services typically provided to persons with disabilities and elderly individuals. Although services for these two populations can be separately administered and operated, they are combined here for simplicity. For the purposes of this paper, accessible transportation is defined as a range of transportation/transit and supportive services such as; Americans with Disabilities Act (ADA) mandated public paratransit service1, city/community programs, transportation provided by private non-profits, mobility management programs, volunteer based transportation programs, etc. This paper has four sections: 1) Current Accessible Transportation Structures in Contra Costa, 2) History of Efforts to Improve Accessible Transportation in the County, 3) Barriers to Progress, and 4) Next Steps. Accessible transit/transportation can be a complex topic due to the intersection of public transit, civil rights, public health, social service, etc., involved in administering and operating services. This paper only provides a brief summary. The impact of the civil rights aspect of Americans with Disabilities Act paratransit service cannot be understated. Public transit providers have specific regulations they operate under all while trying to accommodate other client demands. 1) Current Accessible Transportation Services in Contra Costa County Service Types: Organizations and agencies provide various service types for different rider needs:  Public ADA Paratransit: Public transit agencies (listed below) provide required ADA paratransit1. No additional funding was provided when this this requirement was mandated in the 1990s.  Program Specific Service: In order to ensure certain service characteristics (door-through-door, consistent/direct origin to destination, specific driver skill set, more control over on-board/trip times) some programs provide their own transportation. Examples: Contra Costa Advocacy, Respect, Commitment (ARC), Choice in Aging; and others.  Senior Transportation Programs: These programs typically transport residents of a specified minimum age and/or persons with disabilities (in contrast to ADA paratransit, there may not be disability eligibility requirements). Examples: Cities of San Pablo, Richmond and others. 1ADA Paratransit: The ADA requires public transit agencies to provide “complementary” (as in parallel or similar) paratransit service to people with disabilities who are unable to use the fixed-route bus or rail service because of their disability. The ADA defined the minimum service characteristics to be considered equivalent to the fixed-route service it is intended to complement. This type of service typically has associated eligibility requirements with an application process. September 19, 2017 Contra Costa County Board of Supervisors Minutes 559 Page 2 of 6  Other Support Services (Mobility Management, Travel Training , Veteran’s Programs): Mobility management is a strategic approach to transportation service coordination and customer service, directing passengers to the most appropriate and cost -effective transportation providers through a one-call, one-click portal. A well-managed service area provides a full range of well-synchronized mobility services in a convenient, cost effective manner. Example: A comprehensive countywide mobility management program does not exist in Contra Costa County. Mobility Matters provides some mobility management functions in some areas of the County. Travel training teaches individuals with disabilities, elderly persons, and others how to use public transit independently to fulfill their travel needs. Travel training is also a strategy to reduce usage of more expensive demand response service (by shifting trips to conventional, less expensive fixed route service). Examples: Center for Independent Living, and WestCAT. Veteran’s Transportation Programs often operate outside senior/disabled requirements and programs. Currently, there appears to be limited integration of these programs with other public transportation services in Contra Costa County. Mobility Matters has initiated a Rides 4 Veterans Program. Service Providers: Different providers operate a variety of accessible transportation/transit services in Contra Costa in a decentralized arrangement. Each provider operates relatively independently with some limited coordination. Providers include (some definitions/organizations overlap):  Public Transit Operators: AC Transit, BART, County Connection, Tri Delta Transit, WestCAT  Cities: Concord (Monument Corridor Shuttle2), San Pablo (Door-to-Door Shuttle), and others.  Non-profit Agencies: Contra Costa ARC, Golden Rain Foundation (Rossmoor bus), and others  Volunteer Driver Programs: Mobility Matters, Caring Hands (John Muir) and others  Service Specific Programs: Contra Costa Health Plan, Choice in Aging (Adult Day Health Care Program and Alzheimer’s Day Care) and others 2) History of Efforts to Improve Accessible Transportation in Contra Costa County  2004 CCTA Paratransit Improvement Study: The goal of the study was to develop prioritized recommendations and an action plan to improve the efficiency and effectiveness of paratransit services in Contra Costa County. These recommendations include: use of sedans and supplemental taxi services; standardized trip scheduling parameters; automated scheduling of inter -agency transfers (and the need for the preparation of a Technology Plan); lifeline services beyond ADA service area including the joint use of vehicles; demand management strategies; coordination of community-based agency transportation (mobility manager); and consumer and agency advisory input on accessible transportation. Outcome: The majority of the recommendations from the study remain unfulfilled.  2013 Contra Costa Mobility Management Plan (MMP): With County Connection as the lead agency, this countywide effort was to guide implementation of an array of services under a mobility management operation. The formation of an organization to manage these activities was a recommendation of the plan. Some implementation steps were initiated in conjunction with the non-profit Mobility Matters. Outcome: CCTA was proposed to adopt the plan and guide subsequent implementation. The MMP was presented to CCTA in early 2014. The last step taken in the process to adopt the plan was the distribution to the sub-regions for concurrence in 2014.  2016 Measure X Transportation Expenditure Plan (TEP): CCTA led the effort to develop a new transportation sales tax for Contra Costa, Measure X. Recognizing the need to “ensure services are 2 While this service provides transportation to seniors and people with disabilities, a focus of the service is access to jobs. September 19, 2017 Contra Costa County Board of Supervisors Minutes 560 Page 3 of 6 delivered in a coordinated system that maximizes both service delivery and efficiency ”, conducting the Accessible Transportation Service Strategic Plan3 was a requirement if the Measure passed. Outcome: Measure X did not pass and the proposed study is not moving ahead at this time. 3) Barriers to Progress The efforts listed above, largely unfulfilled, suggest an understanding that accessible transportation needs to be improved (or at a minimum studied). The lack of progress is acknowledged in the 2013 MMP which refers to the “…long-running dialog in the County…with little actual implementation occurring.” Difficulty making progress on these issues is not unique to Contra Costa. One report4 from Washington State describes the problem, “The expensive special needs transportation ’hot potato’ gets tossed from one agency to another.” The points below describe specific barriers to progress related to this issue. These barriers are in addition to the inherent, ever-present difficulties in changing existing governmental structures: Absence of a Forum for Leadership: The 2013 MMP referenced above noted the “lack of a structural platform” as a “major impediment to action.” Similarly, the September 2015 report on the TEP to the Board of Supervisors described an obstacle to progress, “…accessible transit responsibilities are diffused throughout the county resulting in no single agency or organization falling naturally into a leadership role.” These observations suggest that any future solutions should include the creation of a permanent forum or organization to address accessible transportation issues on an ongoing basis. With this absence of a forum, it falls to leadership at an existing agency to acknowledge the need for progress and overcome any individual or institutional resistance and initiate an effort. As an example of a solution to the “leadership” issue, SANDAG (San Diego Association of Governments) designated a non-profit, FACT (Facilitating Access to Coordinated Transportation5) as responsible for coordinating public, nonprofit, private, and other transportation services in San Diego County. There is coordination between the two agencies and the Boards of Directors share current and past members. Increased Demand For Service in the Context of Tight Budgets: One issue that may result in some hesitation to address accessible transportation issues is the concern that if improvements are made, there will likely be an increase in demand for service. These concerns are probably well founded. Accessible transportation services, specifically transit, is expensive to provide. Even small increases in service volumes can spike costs. The concerns with rising costs and managing demand are so substantial that the aforementioned Sound Transit report describes “non-published practices”6 to manage demand 3 From the Measure X TEP: To ensure services are delivered in a coordinated system that maximizes both service delivery and efficiency, an Accessible Transportation Service (ATS) Strategic Plan will be developed… An overarching component in the development and delivery of the ATS Strategic Plan is using mobility management to ensure coordination and efficiencies in accessible service delivery. The plan will address both ADA and non-ADA services. The plan will evaluate the appropriate model for our local structure including how accessible services are delivered by all agencies and where appropriate coordination can improve transportation services, eliminate gaps in service and find efficiencies in the service delivered. The…plan would also determine the investments and oversight of the program funding and identify timing, projects, service delivery options, administrative structure, and fund leverage opportunities. 4 2005 FLT Consulting, Sound Transit: Embracing Paratransit Transportation: A Coordinated, Community Approach http://www.bettertransport.info/cascadia/Trimble-EmbracingParatransit.pdf 5 FACT is a “Coordinated Transportation Services Agency”, a designation established under AB 120 (1979 – Social Services Transportation Improvement Act). The designation is intended to improve the quality of transportation to low mobility groups while achieving cost savings, lowered insurance premiums and more efficient use of vehicles and funding resources. (CalACT CTSA E-Book) 6“…to reduce the eligible population – either by applying stricter eligibility standards, such as conditional eligibility or reducing the service area. Keeping public awareness about ADA paratransit services at a minimum is yet another unspoken but real strategy to keep demand down. If people don’t know about the service, or if the service is too difficult to figure out, demand manages itself.” September 19, 2017 Contra Costa County Board of Supervisors Minutes 561 Page 4 of 6 for service. The report observes that riders needing service can be “…managed to the point they are not eligible for a trip…” resulting in this population not receiving “…transportation that meets their needs.” This approach to demand management is unique in the transportation world. In planning for roadway expansion, there are substantial investments made to proactively plan for and accommodate future demand. Demographic trends are tracked, travel models are used to forecast travel, and right-of-way for additional travel lanes is preserved in advance in many cases. In the case of conventional fixed-route transit service, extensive efforts are made to increase ridership, market to new riders, and employ new service models to increase usage. There is a nationwide boom in the construction of protected bicycle facilities due, in part, to the substantial increase in cycling that often occurs after installation. Accessible transportation services does not appear to benefit equitably from these types of proactive planning efforts. The Sound Transit report referenced above suggests this may be consistent with the state of the practice. By modifying our approach, we have an opportunity to better serve this population consistent with our transportation goals7 and concurrently increase the cost effectiveness of service. The more coordinated Santa Clara County system saw a 19% decrease in cost per trip relative to a 60% increase in Contra Costa County during the same period11. Over-Confidence in New Transportation Technologies: The upsurge in transportation network companies (Lyft, Uber, etc.) and the rapid emergence of autonomous vehicles may suggest some immediate relief relative to improvements in accessible transportation. These emerging technologies have great promise in the transportation field (including accessible transportation) but inflated expectations relative to this type of service could delay more useful action. The transportation mode or vehicle itself is not necessarily the most critical bottleneck in improving accessible transit service or controlling costs. At this time, transportation network companies (TNCs) offer limited (Ride Hero, uberWAV, uberASSIST) accessible, and wheelchair accessible trips8. In addition, the elderly and disabled population cannot be expected to continually adapt to the ever - changing technology landscape. In order for this population to be able to take advantage of these new transportation technologies, some type of intermediar y organization or interface may be necessary. The Coordination and Complexity sections below discuss how the transportation provider or vehicle, be it TNCs or autonomous vehicle, is not necessarily immediately useful given the characteristics of accessible transit operations and administration Coordination: While the increased use of technology and innovative approaches are common outcomes from this type of study, expanded coordination is often also necessary for tangible progress. Coordination in this context often signifies formal linkages between existing providers, services, and agencies9. Linkages exist on a continuum ranging from simple (a centralized compilation or directory of service providers on a web page or printed document) to complex (a one-call/one-click portal where customers can book trips with different providers similar to Travelocity .com or the like). A well- coordinated system can be a foundation for the implementation of new, advanced technology solutions. 7 2017 Draft CTP Goals: 1. Support the efficient, safe, and reliable movement of people and goods using all available travel modes 8 Shared Ride Services and TNCs - 2016 Transportation Trends Report, May 2017 National Aging and Disability Transportation Center. http://www.nadtc.org/wp-content/uploads/NADTC-Trends-Report-Shared-Ride-Topic-Spotlight-May-2017.pdf 9 Nat’l Cooperative Hwy Research Program Rpt# 832, 2016: State DOTs Connecting Users and Rides for Specialized Transportation September 19, 2017 Contra Costa County Board of Supervisors Minutes 562 Page 5 of 6 The latter example, a one-call/one-click portal, is a substantial investment. Though such a system is scalable and could be phased. A more cost-effective approach would be to invest once and use the system throughout a larger region which would increase the return on the investment. This approach is reinforced by the SANDAG/FACT example provided above in addition to the near universal acknowledgement10 that coordination results in:  Significant reductions in service costs11  Greater amount of available transportation  Higher quality service  Access to increased funding  Access to additional sources of funds  Easier to find transportation options Coordination in this field is a complex exercise in the management of numerous, interacting data points12. There are a wide array of interrelating passenger/vehicle/driver characteristics, restrictions relative to the co-mingling of passengers (and associated revenue), numerous accounting and auditing parameters related to constrained eligibility of a wide array of funding streams, in addition to privacy (medical, financial, etc.) issues. Complexity: The following is an example of how the data points mentioned above come in to play during operations: a transit vehicle picks up an ambulatory regional center participant (who has specific eligible funding), the same vehicle then picks up a senior with dementia from x City (different funding eligibility, different driver skill set), another passenger is picked up in a large mobility device (different vehicle need, different routing requirements), and finally an ADA paratransit client is picked up in y City, and so on. The trip and pick-ups/drop-offs need to be routed so as to not violate ADA on -board times for the ADA passenger and ensure the mobility device and passenger are picked up last and dropped off first (some vehicles have this restriction). The different Cities can provide subsidies for different services levels, all of which must be monitored, tracked, and applied at the time of trip booking. Administratively, because the trip is shared among passengers (shared trips are critical for cost savings), the trip costs, reimbursement, and reporting needs to be cost-allocated and accurately accounted. When coordinated trip booking and dispatching are in place along with large batch scheduling, lower cost travel options can be more effectively implemented, (ambulatory passengers on low cost sedans, etc.), hot spot analysis can be more effectively performed to proactively manage expensive trips and trends, and shared trips can be substantially increased (again, critical for cost savings). While there will be opportunity to contract with TNCs, it is unlikely that they will manage these necessary scheduling, vehicle routing, driver assignment, accounting, and reporting activities. Nor are TNCs likely to have the accessible fleet mix to reliably serve the range of mobility limitations in the target population. The Contra Costa Health Plan (CCHP) has recent experience with these difficulties. In order for their clients to have adequate access to care, CCHP has had to initiate their own transportation program through contractors and coordination with transit districts. This coordination has been challenging. 10 FTA, Accessible Transit Services For All, Dec. 2014 | Transit Cooperative Research Program Report 91, Economic Benefits of Coordinating Human Service Transportation and Transit Services | TCRP Report 101, Toolkit for Community Coordinated Transportation Services 112004-2013 the Santa Clara coordinated system showed a 19% decrease in cost per trip relative to a 60% increase in CC County. [Despite this statistic, work should not be initiated on this issue with the expectation that total costs will decline. Efficiency will probably rise but necessary initial investments and general capacity building will increase costs in the short/medium term. In the long-term, with the likely increase in the availability and quality of service (on top of well-known demographic shifts), demand will increase with a corresponding increase in costs.] 12 Competent data management, as critical to achieving progress in this field, is emphasized in the webinar, How New Information and Scheduling Technologies Support Mobility Access for All, 6/2017, National Aging and Disability Transportation Center, Nelson\Nygaard Consulting September 19, 2017 Contra Costa County Board of Supervisors Minutes 563 Page 6 of 6 The characteristics of the target population magnifies the complexity described above. Regarding the Coordination and Complexity topics covered above, this information is not new or unique to Contra Costa County. The U.S. Government Accountability Office has produced reports for decades documenting the difficulty with coordinating accessible transit and the costs to the taxpayer as a result of the failure to do so. Lack of Standards: The lack of software and data standards in the field of accessible transit is often a hindrance to progress. This is less of an impediment than the administrative and cultural issues listed above but this “barriers to progress” list would be incomplete without a discussion. Off-the-shelf software often uses proprietary data formats, with substantial annual licensing costs, and can limit flexibility in the future once an agency is invested in a system. Developing local formats and protocols can offer more flexibility but is labor intensive and in the end can also result in proprietary systems. However, there are at least two major efforts currently underway to address this lack of open standards, the development of the General Transit Feed Specification – Flex13 standard and the Transportation Research Board’s (TRB’s) active research effort, Development of Transactional Data Specifications for Demand-Responsive Transportation14. 4) Next Steps Given the efforts listed in the history section above we might assume there is an understanding that improvements to (or a study of) accessible transportation is needed15. The latest proposal to study the issue was referenced above, the Accessible Transit Study3 (ATS) included in the Measure X Transportation Expenditure Plan (TEP). The proposal was in the context of new revenue which is a more favorable environment than without new funding. However, studying an issue in the absence of new revenue is common. The countywide bike plan (on its 3rd revision), numerous high capacity transit studies in the I-680 and I-80 corridors, etc. are a few examples. The ATS proposal continues to have validity in the absence of new sales tax revenue. Rather than determining how to expend the new revenue, the recommended study would focus on using existing revenues in the most efficient manner possible and/or preparing us for any potential, new future funding source. While not specifically directed at the ATS component of Measure X, the TEP ultimately received unanimous support from all 19 cities/towns and the County in addition to the support from the Expenditure Plan Advisory Committee (EPAC) and CCTA as a whole. What is more specific is that, during the TEP development, the EPAC indicated that “Transportation For Seniors and People with Disabilities” was one of the highest priorities. The County proposes to reach out to other responsible agencies to determine if and how the county as a whole can make progress on accessible transportation issues. Archive of prior reports and communication on accessible transportation:  3/8/16 Report to the BOS re: CTP/TEP  9/15/15 Report to the BOS re: CTP/TEP  11/3/15 Letter: BOS to CCTA re: CTP/TEP  10/21/14 Letter: BOS to CCTA re: CTP John Cunningham, Principal Planner | Contra Costa County | Dept. of Conservation and Development | john.cunningham@dcd.cccounty.us 13 GTFS-flex is a proposed extension to the General Transit Feed Specification (GTFS) which currently only supports fixed route transit. The GTFS is a data format developed in the early 2000s which enables the sharing of transit routing information and is particularly useful in online applications. www.gtfsflex.com 14 TRB – Transit Cooperative Research Program (TCRP) G-16 Active Research: Development of Transactional Data Specifications for Demand-Responsive Transportation: Goal: Develop technical specifications for transactional data for entities involved in the provision of demand-responsive transportation. http://apps.trb.org/cmsfeed/TRBNetProjectDisplay.asp?ProjectID=4120 The G-16 effort was an outgrowth of the TCRP Report, Standardizing Data for Mobility Management 15 The West Contra Costa Transportation Advisory Committee has initiated a study of accessible transit issues in their sub-region. September 19, 2017 Contra Costa County Board of Supervisors Minutes 564 Page 1 of 6 Accessible Transportation in Contra Costa County Accepted by the Contra Costa County Board of Supervisors on September 19, 2017 Background: There is a history of efforts to improve accessible transportation services in Contra Costa County with limited success. This paper describes that history, current accessible transit structures, barriers to progress, and potential next steps. This paper was developed in the context of the County’s efforts during the Contra Costa Transportation Authority’s (CCTA’s) recent update to the Countywide Transportation Plan (CTP) and development of the Measure X sales tax Transportation Expenditure Plan. While a majority of the County’s general transportation interests are specific to the unincorporated areas, this topic does not have that particular characteristic. The issues and services discussed below involve the entire County and impact the shared constituency of the Cities/Towns and the County. Introduction: This paper documents the lessons learned and archives the work of staff and the Board of Supervisors (BOS) on accessible transportation issues during the four year process by CCTA to update our CTP and develop a Transportation Expenditure Plan (TEP) for the Measure X (2016) transportation sales tax ballot measure (which was ultimately unsuccessful). “Accessible transportation” is not a recognized designation or industry term, it is used here as a simple way to refer to a broad range of transportation related services typically provided to persons with disabilities and elderly individuals. Although services for these two populations can be separately administered and operated, they are combined here for simplicity. For the purposes of this paper, accessible transportation is defined as a range of transportation/transit and supportive services such as; Americans with Disabilities Act (ADA) mandated public paratransit service1, city/community programs, transportation provided by private non-profits, mobility management programs, volunteer based transportation programs, etc. This paper has four sections: 1) Current Accessible Transportation Structures in Contra Costa, 2) History of Efforts to Improve Accessible Transportation in the County, 3) Barriers to Progress, and 4) Next Steps. Accessible transit/transportation can be a complex topic due to the intersection of public transit, civil rights, public health, social service, etc., involved in administering and operating services. This paper only provides a brief summary. The impact of the civil rights aspect of Americans with Disabilities Act paratransit service cannot be understated. Public transit providers have specific regulations they operate under all while trying to accommodate other client demands. 1) Current Accessible Transportation Services in Contra Costa County Service Types: Organizations and agencies provide various service types for different rider needs:  Public ADA Paratransit: Public transit agencies (listed below) provide required ADA paratransit1. No additional funding was provided when this this requirement was mandated in the 1990s.  Program Specific Service: In order to ensure certain service characteristics (door-through-door, consistent/direct origin to destination, specific driver skill set, more control over on-board/trip times) some programs provide their own transportation. Examples: Contra Costa Advocacy, Respect, Commitment (ARC), Choice in Aging; and others.  Senior Transportation Programs: These programs typically transport residents of a specified minimum age and/or persons with disabilities (in contrast to ADA paratransit, there may not be disability eligibility requirements). Examples: Cities of San Pablo, Richmond and others. 1ADA Paratransit: The ADA requires public transit agencies to provide “complementary” (as in parallel or similar) paratransit service to people with disabilities who are unable to use the fixed-route bus or rail service because of their disability. The ADA defined the minimum service characteristics to be considered equivalent to the fixed-route service it is intended to complement. This type of service typically has associated eligibility requirements with an application process. September 19, 2017 Contra Costa County Board of Supervisors Minutes 565 Page 2 of 6  Other Support Services (Mobility Management, Travel Training , Veteran’s Programs): Mobility management is a strategic approach to transportation service coordination and customer service, directing passengers to the most appropriate and cost -effective transportation providers through a one-call, one-click portal. A well-managed service area provides a full range of well-synchronized mobility services in a convenient, cost effective manner. Example: A comprehensive countywide mobility management program does not exist in Contra Costa County. Mobility Matters provides some mobility management functions in some areas of the County. Travel training teaches individuals with disabilities, elderly persons, and others how to use public transit independently to fulfill their travel needs. Travel training is also a strategy to reduce usage of more expensive demand response service (by shifting trips to conventional, less expensive fixed route service). Examples: Center for Independent Living, and WestCAT. Veteran’s Transportation Programs often operate outside senior/disabled requirements and programs. Currently, there appears to be limited integration of these programs with other public transportation services in Contra Costa County. Mobility Matters has initiated a Rides 4 Veterans Program. Service Providers: Different providers operate a variety of accessible transportation/transit services in Contra Costa in a decentralized arrangement. Each provider operates relatively independently with some limited coordination. Providers include (some definitions/organizations overlap):  Public Transit Operators: AC Transit, BART, County Connection, Tri Delta Transit, WestCAT  Cities: Concord (Monument Corridor Shuttle2), San Pablo (Door-to-Door Shuttle), and others.  Non-profit Agencies: Contra Costa ARC, Golden Rain Foundation (Rossmoor bus), and others  Volunteer Driver Programs: Mobility Matters, Caring Hands (John Muir) and others  Service Specific Programs: Contra Costa Health Plan, Choice in Aging (Adult Day Health Care Program and Alzheimer’s Day Care) and others 2) History of Efforts to Improve Accessible Transportation in Contra Costa County  2004 CCTA Paratransit Improvement Study: The goal of the study was to develop prioritized recommendations and an action plan to improve th e efficiency and effectiveness of paratransit services in Contra Costa County. These recommendations include: use of sedans and supplemental taxi services; standardized trip scheduling parameters; automated scheduling of inter -agency transfers (and the need for the preparation of a Technology Plan); lifeline services beyond ADA service area including the joint use of vehicles; demand management strategies; coordination of community-based agency transportation (mobility manager); and consumer and agency advi sory input on accessible transportation. Outcome: The majority of the recommendations from the study remain unfulfilled.  2013 Contra Costa Mobility Management Plan (MMP): With County Connection as the lead agency, this countywide effort was to guide implementation of an array of services under a mobility management operation. The formation of an organization to manage these activities was a recommendation of the plan. Some implementation steps were initiated in conjunction with the non-profit Mobility Matters. Outcome: CCTA was proposed to adopt the plan and guide subsequent implementation. The MMP was presented to CCTA in early 2014. The last step taken in the process to adopt the plan was the distribution to the sub-regions for concurrence in 2014.  2016 Measure X Transportation Expenditure Plan (TEP): CCTA led the effort to develop a new transportation sales tax for Contra Costa, Measure X. Recognizing the need to “ensure services are 2 While this service provides transportation to seniors and people with disabilities, a focus of the service is access to jobs. September 19, 2017 Contra Costa County Board of Supervisors Minutes 566 Page 3 of 6 delivered in a coordinated system that maximizes both service delivery and efficiency ”, conducting the Accessible Transportation Service Strategic Plan3 was a requirement if the Measure passed. Outcome: Measure X did not pass and the proposed study is not moving ahead at this time. 3) Barriers to Progress The efforts listed above, largely unfulfilled, suggest an understanding that accessible transportation needs to be improved (or at a minimum studied). The lack of progress is acknowledged in the 2013 MMP which refers to the “…long-running dialog in the County…with little actual implementation occurring.” Difficulty making progress on these issues is not unique to Contra Costa. One report4 from Washington State describes the problem, “The expensive special needs transportation ’hot potato’ gets tossed from one agency to another.” The points below describe specific barriers to progress related to this issue. These barriers are in addition to the inherent, ever-present difficulties in changing existing governmental structures: Absence of a Forum for Leadership: The 2013 MMP referenced above noted the “lack of a structural platform” as a “major impediment to action.” Similarly, the September 2015 report on the TEP to the Board of Supervisors described an obstacle to progress, “…accessible transit responsibilities are diffused throughout the county resulting in no single agency or organization falling naturally into a leadership role.” These observations suggest that any future solutions should include the creation of a permanent forum or organization to address accessible transportation issues on an ongoing basis. With this absence of a forum, it falls to leadership at an existing agency to acknowledge the need for progress and overcome any individual or institutional resistance and initiate an effort. As an example of a solution to the “leadership” issue, SANDAG (San Diego Association of Governments) designated a non-profit, FACT (Facilitating Access to Coordinated Transportation5) as responsible for coordinating public, nonprofit, private, and other transportation services in San Diego County. There is coordination between the two agencies and the Boards of Directors share current and past members. Increased Demand For Service in the Context of Tight Budgets: One issue that may result in some hesitation to address accessible transportation issues is the concern that if improvements are made, there will likely be an increase in demand for service. These concerns are probably well founded. Accessible transportation services, specifically transit, is expensive to provide. Even small increases in service volumes can spike costs. The concerns with rising costs and managing demand are so substantial that the aforementioned Sound Transit report describes “non-published practices”6 to manage demand 3 From the Measure X TEP: To ensure services are delivered in a coordinated system that maximizes both service delivery and efficiency, an Accessible Transportation Service (ATS) Strategic Plan will be developed… An overarching component in the development and delivery of the ATS Strategic Plan is using mobility management to ensure coordination and efficiencies in accessible service delivery. The plan will address both ADA and non-ADA services. The plan will evaluate the appropriate model for our local structure including how accessible services are delivered by all agencies and where appropriate coordination can improve transportation services, eliminate gaps in service and find efficiencies in the service delivered. The…plan would also determine the investments and oversight of the program funding and identify timing, projects, service delivery options, administrative structure, and fund leverage opportunities. 4 2005 FLT Consulting, Sound Transit: Embracing Paratransit Transportation: A Coordinated, Community Approach http://www.bettertransport.info/cascadia/Trimble-EmbracingParatransit.pdf 5 FACT is a “Coordinated Transportation Services Agency”, a designation established under AB 120 (1979 – Social Services Transportation Improvement Act). The designation is intended to improve the quality of transportation to low mobility groups while achieving cost savings, lowered insurance premiums and more efficient use of vehicles and funding resources. (CalACT CTSA E-Book) 6“…to reduce the eligible population – either by applying stricter eligibility standards, such as conditional eligibility or reducing the service area. Keeping public awareness about ADA paratransit services at a minimum is yet another unspoken but real strategy to keep demand down. If people don’t know about the service, or if the service is too difficult to figure out, demand manages itself.” September 19, 2017 Contra Costa County Board of Supervisors Minutes 567 Page 4 of 6 for service. The report observes that riders needing service can be “…managed to the point they are not eligible for a trip…” resulting in this population not receiving “…transportation that meets their needs.” This approach to demand management is unique in the transportation world. In planning for roadway expansion, there are substantial investments made to proactively plan for and accommodate future demand. Demographic trends are tracked, travel models are used to forecast travel, and right-of-way for additional travel lanes is preserved in advance in many cases. In the case of conventional fixed-route transit service, extensive efforts are made to increase ridership, market to new riders, and employ new service models to increase usage. There is a nationwide boom in the construction of protected bicycle facilities due, in part, to the substantial increase in cycling that often occurs after installation. Accessible transportation services does not appear to benefit equitably from these types of proactive planning efforts. The Sound Transit report referenced above suggests this may be consistent with the state of the practice. By modifying our approach, we have an opportunity to better serve this population consistent with our transportation goals7 and concurrently increase the cost effectiveness of service. The more coordinated Santa Clara County system saw a 19% decrease in cost per trip relative to a 60% increase in Contra Costa County during the same period11. Over-Confidence in New Transportation Technologies: The upsurge in transportation network companies (Lyft, Uber, etc.) and the rapid emergence of autonomous vehicles may suggest some immediate relief relative to improvements in accessible transportation. These emerging technologies have great promise in the transportation field (including accessible transportation) but inflated expectations relative to this type of service could delay more useful action. The transportation mode or vehicle itself is not necessarily the most critical bottleneck in improving accessible transit service or controlling costs. At this time, transportation network companies (TNCs) offer limited (Ride Hero, uberWAV, uberASSIST) accessible, and wheelchair accessible trips8. In addition, the elderly and disabled population cannot be expected to continually adapt to the ever - changing technology landscape. In order for this population to be able to take advantage of these new transportation technologies, some type of intermediary organization or interface may be necessary. The Coordination and Complexity sections below discuss how the transportation provider or vehicle, be it TNCs or autonomous vehicle, is not necessarily immediately useful given the characteristics of accessible transit operations and administration Coordination: While the increased use of technology and innovative approaches are common outcomes from this type of study, expanded coordination is often also necessary for tangible progress. Coordination in this context often signifies formal linkages between existing providers, services, and agencies9. Linkages exist on a continuum ranging from simple (a centralized compilation or directory of service providers on a web page or printed document) to complex (a one-call/one-click portal where customers can book trips with different providers similar to Travelocity .com or the like). A well- coordinated system can be a foundation for the implementation of new, advanced technology solutions. 7 2017 Draft CTP Goals: 1. Support the efficient, safe, and reliable movement of people and goods using all available travel modes 8 Shared Ride Services and TNCs - 2016 Transportation Trends Report, May 2017 National Aging and Disability Transportation Center. http://www.nadtc.org/wp-content/uploads/NADTC-Trends-Report-Shared-Ride-Topic-Spotlight-May-2017.pdf 9 Nat’l Cooperative Hwy Research Program Rpt# 832, 2016: State DOTs Connecting Users and Rides for Specialized Transportation September 19, 2017 Contra Costa County Board of Supervisors Minutes 568 Page 5 of 6 The latter example, a one-call/one-click portal, is a substantial investment. Though such a system is scalable and could be phased. A more cost-effective approach would be to invest once and use the system throughout a larger region which would increase the return on the investment. This approach is reinforced by the SANDAG/FACT example provided above in addition to the near universal acknowledgement10 that coordination results in:  Significant reductions in service costs11  Greater amount of available transportation  Higher quality service  Access to increased funding  Access to additional sources of funds  Easier to find transportation options Coordination in this field is a complex exercise in the management of numerous, interacting data points12. There are a wide array of interrelating passenger/vehicle/driver characteristics, restrictions relative to the co-mingling of passengers (and associated revenue), numerous accounting and auditing parameters related to constrained eligibility of a wide array of funding streams, in addition to privacy (medical, financial, etc.) issues. Complexity: The following is an example of how the data points mentioned above come in to play during operations: a transit vehicle picks up an ambulatory regional center participant (who has specific eligible funding), the same vehicle then picks up a senior with dementia from x City (different funding eligibility, different driver skill set), another passenger is picked up in a large mobility device (different vehicle need, different routing requirements), and finally an ADA paratransit client is picked up in y City, and so on. The trip and pick-ups/drop-offs need to be routed so as to not violate ADA on-board times for the ADA passenger and ensure the mobility device and passenger are picked up last and dropped off first (some vehicles have this restriction). The different Cities can provide subsidies for different services levels, all of which must be monitored, tracked, and applied at the time of trip booking. Administratively, because the trip is shared among passengers (shared trips are critical for cost savings), the trip costs, reimbursement, and reporting needs to be cost-allocated and accurately accounted. When coordinated trip booking and dispatching are in place along with large batch scheduling, lower cost travel options can be more effectively implemented, (ambulatory passengers on low cost sedans, etc.), hot spot analysis can be more effectively performed to proactively manage expensive trips and trends, and shared trips can be substantially increased (again, critical for cost savings). While there will be opportunity to contract with TNCs, it is unlikely that they will manage these necessary scheduling, vehicle routing, driver assignment, accounting, and reporting activities. Nor are TNCs likely to have the accessible fleet mix to reliably serve the range of mobility limitations in the target population. The Contra Costa Health Plan (CCHP) has recent experience with these difficulties. In order for their clients to have adequate access to care, CCHP has had to initiate their own transportation program through contractors and coordination with transit districts. This coordination has been challenging. The characteristics of the target population magnifies the complexity described above. 10 FTA, Accessible Transit Services For All, 12/14 | Transit Cooperative Research Program Rpt. 91, Economic Benefits of Coordinating Human Service Transportation and Transit Services | TCRP Report 101, Toolkit for Community Coordinated Transportation Services 112004-2013 the Santa Clara coordinated system showed a 19% decrease in cost per trip relative to a 60% increase in CC County. [Despite this statistic, work should not be initiated on this issue with the expectation that total costs will decline. Efficiency will probably rise but necessary initial investments and general capacity building will increase costs in the short/medium term. In the long-term, with the likely increase in the availability and quality of service (on top of well-known demographic shifts), demand will increase with a corresponding increase in costs.] 12 Competent data management, as critical to achieving progress in this field, is emphasized in the webinar, How New Information and Scheduling Technologies Support Mobility Access for All, 6/2017, National Aging and Disability Transportation Center, Nelson\Nygaard Consulting September 19, 2017 Contra Costa County Board of Supervisors Minutes 569 Page 6 of 6 Regarding the Coordination and Complexity topics covered above, this information is not new or unique to Contra Costa County. The U.S. Government Accountability Office has produced reports for decades documenting the difficulty with coordinating accessible transit and the costs to the taxpayer as a result of the failure to do so. Lack of Standards: The lack of software and data standards in the field of accessible transit is often a hindrance to progress. This is less of an impediment than the administrative and cultural issues listed above but this “barriers to progress” list would be incomplete without a discussion. Off-the-shelf software often uses proprietary data formats, with substantial annual licensing costs, and can limit flexibility in the future once an agency is invested in a system. Developing local formats and protocols can offer more flexibility but is labor intensive and in the end can also result in proprietary systems. However, there are at least two major efforts currently underway to address this lack of open standards, the development of the General Transit Feed Specification – Flex13 standard and the Transportation Research Board’s (TRB’s) active research effort, Development of Transactional Data Specifications for Demand-Responsive Transportation14. 4) Next Steps Given the efforts listed in the history section above we might assume there is an understanding that improvements to (or a study of) accessible transportation is needed15. The latest proposal to study the issue was referenced above, the Accessible Transit Study3 (ATS) included in the Measure X Transportation Expenditure Plan (TEP). The proposal was in the context of new revenue which is a more favorable environment than without new funding. However, studying an issue in the absence of new revenue is common. The countywide bike plan (on its third revision), numerous high capacity transit studies in the I-680 and I-80 corridors, etc. are a few examples. The ATS proposal continues to have validity in the absence of new sales tax revenue. Rather than determining how to expend the new revenue, the recommended study would focus on using existing revenues in the most efficient manner possible and/or preparing us for any potential, new future funding source. While not specifically directed at the ATS component of Measure X, the TEP ultimately received unanimous support from all 19 cities/towns and the County in addition to the support from the Expenditure Plan Advisory Committee (EPAC) and CCTA as a whole. What is more specific is that, during the TEP development, the EPAC indicated that “Transportation For Seniors and People with Disabilities” was one of the highest priorities. The County proposes to reach out to other responsible agencies to determine if and how the county as a whole can make progress on accessible transportation issues. Archive of prior reports and communication on accessible transportation:  3/8/16 Report to the BOS re: CTP/TEP  9/15/15 Report to the BOS re: CTP/TEP  11/3/15 Letter: BOS to CCTA re: CTP/TEP  10/21/14 Letter: BOS to CCTA re: CTP John Cunningham, Principal Planner | Contra Costa County | Dept. of Conservation and Development | john.cunningham@dcd.cccounty.us 13 GTFS-flex is a proposed extension to the General Transit Feed Specification (GTFS) which currently only supports fixed route transit. The GTFS is a data format developed in the early 2000s which enables the sharing of transit routing information and is particularly useful in online applications. www.gtfsflex.com 14 TRB – Transit Cooperative Research Program (TCRP) G-16 Active Research: Development of Transactional Data Specifications for Demand-Responsive Transportation: Goal: Develop technical specifications for transactional data for entities involved in the provision of demand-responsive transportation. http://apps.trb.org/cmsfeed/TRBNetProjectDisplay.asp?ProjectID=4120 The G-16 effort was an outgrowth of the TCRP Report, Standardizing Data for Mobility Management 15 The West Contra Costa Transportation Advisory Committee has initiated a study of accessible transit issues in their sub-region. September 19, 2017 Contra Costa County Board of Supervisors Minutes 570 September 19, 2017 Contra Costa County Board of Supervisors Minutes 571 RECOMMENDATION(S): ADOPT Resolution No. 2017/326 accepting as complete the contracted work performed by Donald R. Lemings (dba) D.R. Lemings Construction Company for the abatement and demolition of Assessor’s Parcel No. 357-081-015, also identified as 343 Rodeo Avenue in Rodeo, as recommended by the Interim Public Works Director. DIRECT the Real Estate Division of the Public Works Department to record a certified copy of the Resolution in the office of the County Clerk-Recorder. (Project No.:0080-WLP130) FISCAL IMPACT: The cost of this demolition is $113,744.50. Costs are to be funded by Minor Building Improvements fiscal year 2016-2017 funds (100% General Fund). Costs to be recovered through the sale of the lot, any and all revenues in excess, are 100% General Fund. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jewel Lopez (925) 313-2191 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 2 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 19, 2017 Contra Costa County Subject:Accepting and Giving Notice of Completion for Demolition Contract, 343 Rodeo Avenue, Rodeo. September 19, 2017 Contra Costa County Board of Supervisors Minutes 572 BACKGROUND: The Interim Public Works Director reports that said work has been inspected and complies with the special provisions and standard specifications and recommends its acceptance as completed as of July 31, 2017, for Assessor’s Parcel No. 357-081-015, also identified as 343 Rodeo Avenue in Rodeo. CONSEQUENCE OF NEGATIVE ACTION: D.R. Lemings Construction Company will not be paid and acceptance notification will not be recorded. AGENDA ATTACHMENTS Resolution No. 2017/326 Notice of Completion MINUTES ATTACHMENTS Signed: Resolution No. 2017/326 September 19, 2017 Contra Costa County Board of Supervisors Minutes 573 Recorded at the request of:Contra Costa County Public Works Return To:Contra Costa County Public Works - Attn: Jewel Lopez THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/19/2017 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2017/326 IN THE MATTER OF: Accepting and Giving Notice of Completion for Abatement and Demolition of Assessor’s Parcel Number 357-081-015, also identified as 343 Rodeo Avenue in Rodeo. Project No.: 0080-WLP131. WHEREAS the County of Contra Costa on May 11, 2017, issued a Notice to Proceed to Donald R. Lemings (dba) D.R. Lemings Construction Company, for the abatement and demolition work to be performed on the ground of Contra Costa County property; and WHEREAS the Public Works Director reports that said work has been inspected and complies with the approved special provisions and standard specifications and recommends its acceptance as complete as of July 31, 2017. NOW, THEREFORE, BE IT RESOLVED said work is ACCEPTED as complete on said date, and the Real Estate Division of Public Works shall file with the County Clerk-Recorder a copy of this Resolution and Notice of completion for said contract. Contact: Jewel Lopez (925) 313-2191 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: September 19, 2017 Contra Costa County Board of Supervisors Minutes 574 September 19, 2017 Contra Costa County Board of Supervisors Minutes 575 September 19, 2017 Contra Costa County Board of Supervisors Minutes 576 RECOMMENDATION(S): CONTINUE the emergency action originally taken by the Board of Supervisors on March 7, 2017, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Morgan Territory Road Slide Repair Project, as recommended by the Interim Public Works Director, Clayton area. Project No. 0672-6U6203 (District III) FISCAL IMPACT: The total cost of the project is not expected to exceed $6,000,000. The project will be funded by Local Road Funds (100%). County staff is actively pursuing reimbursement through the Federal Emergency Management Agency (FEMA) as a result of the State and Federal emergency declarations. BACKGROUND: On March 7, 2017, the Board of Supervisors declared an emergency and authorized the Public Works Director to proceed in the most expeditious manner to repair Morgan Territory Road approximately 1 mile south of Marsh Creek Road. The repair work requires the installation of two structural retaining wall systems, excavation and backfill of embankment between the wall systems, reconstruction of pavement, drainage improvements, and pavement striping. Public Works Department staff completed the road repair design and requested prices for the necessary APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925.313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 3 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 19, 2017 Contra Costa County Subject:CONTINUE the emergency action for the Morgan Territory Road Slide Repair project, Clayton area. September 19, 2017 Contra Costa County Board of Supervisors Minutes 577 BACKGROUND: (CONT'D) equipment, services, and supplies to perform the emergency repair project as expeditiously as possible. The resulting price quotes were received on May 23, 2017. On June 1, 2017, the Public Works Director signed a construction contract with Flatiron West, Inc., to perform the emergency repair work. The emergency repairs began on July 17, 2017 and will be complete by November 2017. During the construction period, Morgan Territory Road will be closed at the slide site and local traffic will use a temporary access on Leon Drive through the Marsh Creek Detention Facility driveway. Public Contract Code Section 22050 requires that, for a body that meets weekly, the need to continue the emergency declaration be reviewed at least every 14 days until the local emergency is terminated. Since the conditions that warranted the emergency declaration persist, it is appropriate for the Board to continue the emergency actions regarding the hazardous conditions caused by storm damage. CONSEQUENCE OF NEGATIVE ACTION: Non-concurrence at this point in the project could cause delays in completion of the slide repairs. September 19, 2017 Contra Costa County Board of Supervisors Minutes 578 RECOMMENDATION(S): CONTINUE the emergency action originally taken by the Board of Supervisors on February 14, 2017, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Washout Project, as recommended by the Interim Public Works Director, Pinole area. Project No. 0672-6U6201 (District I) FISCAL IMPACT: The total cost of the project is not expected to exceed $4,000,000. The project will be funded by Local Road Funds (100%). The project is eligible for prorated reimbursement under the state of emergency declared by Governor Brown on January 23, 2017. BACKGROUND: On February 14, 2017, the Board of Supervisors declared an emergency and authorized the Public Works Director to proceed in the most expeditious manner to repair the washed out portion of Alhambra Valley Road. The repair work requires the construction of a new bridge with wingwalls, slope protection and roadway conform work. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925.313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 4 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 19, 2017 Contra Costa County Subject:CONTINUE the emergency action for the repair of the Alhambra Valley Road Washout, Pinole area. September 19, 2017 Contra Costa County Board of Supervisors Minutes 579 BACKGROUND: (CONT'D) Public Works Department staff completed the bridge design and requested prices for the necessary equipment, services, and supplies to perform the emergency repair project as expeditiously as possible. The resulting price quotes were received on May 23, 2017. On May 24, 2017, the Public Works Director signed a construction contract with Flatiron West, Inc., to perform the emergency repair work. The emergency repairs began June 12 with completion anticipated by the end of September 2017. Public Contract Code Section 22050 requires that, for a body that meets weekly, the need to continue the emergency declaration be reviewed at least every 14 days until the local emergency is terminated. Since the conditions that warranted the emergency declaration persist, it is appropriate for the Board to continue the emergency actions regarding the hazardous conditions caused by storm damage. CONSEQUENCE OF NEGATIVE ACTION: Non-concurrence at this point in the project could cause delays in completion of the washout repairs. September 19, 2017 Contra Costa County Board of Supervisors Minutes 580 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Concord Flying Club Inc. for a shade hangar at Buchanan Field Airport effective September 2, 2017 in the monthly amount of $177.07, Pacheco area. (District IV) FISCAL IMPACT: The Airport Enterprise Fund will realize $2,124.84 annually. BACKGROUND: On September 1, 1970, Buchanan Airport Hangar Company entered into a 30-year lease with Contra Costa County for the construction of seventy-five (75) hangars and eighteen (18) aircraft shelters at Buchanan Field Airport. Buchanan Airport Hangar Company was responsible for the maintenance and property management of the property during that 30-year period. On September 1, 2000, the County obtained ownership of the aircraft hangars and shelters, pursuant to the terms of the above lease. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 5 To:Board of Supervisors From:Keith Freitas, Airports Director Date:September 19, 2017 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Buchanan Field Airport Hangar tenant September 19, 2017 Contra Costa County Board of Supervisors Minutes 581 BACKGROUND: (CONT'D) On February 13, 2007, Contra Costa County Board of Supervisors approved the new Large Hangar Lease Agreement for use with the larger East Ramp Hangars. On February 3, 2008, Contra Costa County Board of Supervisors approved the amended T-Hangar Lease Agreement which removed the Aircraft Physical Damage Insurance requirement. The new amended T-hangar Lease Agreement will be used to enter into this aircraft rental agreement. CONSEQUENCE OF NEGATIVE ACTION: A negative action will cause a loss of revenue to the Airport Enterprise Fund. ATTACHMENTS Hangar Rental Agmt - Concord Flying Club Inc. September 19, 2017 Contra Costa County Board of Supervisors Minutes 582 September 19, 2017 Contra Costa County Board of Supervisors Minutes 583 September 19, 2017 Contra Costa County Board of Supervisors Minutes 584 RECOMMENDATION(S): ADOPT Resolution No. 2017/327 terminating and abandoning a portion of an Offer of Dedication of a Storm Drain Easement for drainage purposes, over a portion of Assessor’s Parcel Number 222-770-025, along Zinnia Ct., San Ramon (Dougherty Valley) area, as recommended by the Interim Public Works Department. (Project No. 0676-6Q1821) DIRECT the Real Estate Division of the Public Works Department to record a certified copy of the Resolution in the office of the County Clerk-Recorder. FISCAL IMPACT: 100% Applicant Fees BACKGROUND: The Applicant, Toll Brothers, Inc., has requested the vacation of a portion of an offer of dedication of a Storm Drain Easement (SDE) on Subdivision 9341, Gale Ranch, recorded on October 14, 2015. It has been determined that a portion of the offered area is not required and will not be used for the purpose for which it was dedicated. A Notice of Determination APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Zaragoza (925) 313-2223 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 6 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 19, 2017 Contra Costa County Subject:ADOPT Resolution No. 2017/327 terminating and abandoning a portion of an Offer of Dedication, San Ramon (Dougherty Valley) area. September 19, 2017 Contra Costa County Board of Supervisors Minutes 585 BACKGROUND: (CONT'D) was approved by the Board of Supervisors on October 28, 2003 and prepared by Contra Costa County Department of Conservation and Development for this project and was filed on November 12, 2003, under Subdivision 8306. CONSEQUENCE OF NEGATIVE ACTION: The County may be responsible for the maintenance of the excess SDE that is not necessary. AGENDA ATTACHMENTS Resolution No. 2017/327 Resoloution Exhibit A & B MINUTES ATTACHMENTS Signed: Resolution No. 2017/327 September 19, 2017 Contra Costa County Board of Supervisors Minutes 586 Recorded at the request of:Contra Costa County Public Works Return To:Contra Costa County Public Works - Attn: Lisa Zaragoza THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/19/2017 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2017/327 ADOPT Resolution No. 2017/327 terminating and abandoning an Offer of Dedication of a Storm Drain Easement over a portion of Assessor's Parcel Number (APN) 222-770-025, along Zinnia Court, San Ramon (Dougherty Valley) Area, District II. Project No.: 0676-6Q1821 WHEREAS, in March 2015, Contra Costa (County) received, but did not accept, an offer of dedication (Dedication) for a Storm Drain Easement over a portion of APN 222-770-025, along Zinnia Court, San Ramon (Dougherty Valley) area. The Dedication was included on the approved Final Map for Subdivision 9341. WHEREAS, the current owners of APN 222-770-025 have requested that the County terminate and abandon a portion of the Dedication. The easement to be terminated and abandoned is more particularly described in Exhibit “A” and shown in Exhibit “B” attached hereto and by reference made a part hereof . WHEREAS, that this termination request of a portion of an easement that has been dedicated is determined to be excess and there are no other known public facilities located within the easement area. (S&H Code Section 8333(B)). WHEREAS, Public Works Department staff has determined there is no possibility that terminating and abandoning a portion of the Dedication may have significant adverse effect on the environment. NOW, THEREFORE, IT IS RESOLVED by the Board of Supervisors of Contra Costa County that: The Board FINDS that there is no reasonable probability that the Dedication will be accepted into the County’s Drainage system, that the County has not expended County funds to maintain or improve the easement, and it is in the best interest of the County and the public that a portion of the easement be terminated. The Board finds that terminating the Dedication will not have any significant environmental effect and is encompassed within the Environmental Impact Report previously prepared for SCH #91053014 and SCH #96013003, as stated in the Notice of Determination filed on November 12, 2003. A portion of the easement described and depicted in Exhibit “A” and Exhibit “B” is hereby TERMINATED and ABANDONED pursuant to Government Code section 66477.2 subdivision (c), and to Part 3 of Division 9, Chapter 4 of the Streets and Highways Code, commencing with section 8330 et. seq. September 19, 2017 Contra Costa County Board of Supervisors Minutes 587 Highways Code, commencing with section 8330 et. seq. The Board DIRECTS the Interim Public Works Director to cause a certified copy of this Resolution to be recorded. From and after the date this Resolution is recorded, the Dedication described in Exhibit “A” and shown on Exhibit “B” is terminated and the County’s right to accept the offer is abandoned. Contact: Lisa Zaragoza (925) 313-2223 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: September 19, 2017 Contra Costa County Board of Supervisors Minutes 588 RESOLUTION NO. 2017/____ Recorded at the request of: Contra Costa County Return to: Contra Costa County Public Works Dept. 255 Glacier Drive Martinez, CA 94553 Attn: Lisa Zaragoza THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Resolution on September 19, 2017, by the following vote: AYES: NOES: ABSENT: RESOLUTION NO. 2017/*** Resolution Terminating and Abandoning A portion of an Offer of Dedication ABSTAIN: (Gov. Code 66477.2 (c)) SUBJECT: ADOPT Resolution No. 2017/*** terminating and abandoning an Offer of Dedication of a Storm Drain Easement over a portion of APN 222-770-025, along Zinnia Court, San Ramon (Dougherty Valley) Area, District II. Project No.: 0676-6Q1821 WHEREAS, in March 2015, Contra Costa (County) received, but did not accept, an offer of dedication (Dedication) for a Storm Drain Easement over a portion of Assessor’s Parcel Number (APN) 222-770-025, along Zinnia Court, San Ramon (Dougherty Valley) area. The Dedication was included on the approved Final Map for Subdivision 9341. WHEREAS, the current owners of APN 222-770-025 have requested that the County terminate and abandon a portion of the Dedication. The easement to be terminated and abandoned is more particularly described in Exhibit “A” and shown in Exhibit “B” attached hereto and by reference made a part hereof . WHEREAS, that this termination request of a portion of an easement that has been dedicated is determined to be excess and there are no other known public facilities located within the easement area. (S&H Code Section 8333(B)). WHEREAS, Public Works Department staff has determined there is no possibility that terminating and abandoning a portion of the Dedication may have significant adverse effect on the environment. September 19, 2017 Contra Costa County Board of Supervisors Minutes 589 RESOLUTION NO. 2017/____ NOW, THEREFORE, IT IS RESOLVED by the Board of Supervisors of Contra Costa County that: The Board FINDS that there is no reasonable probability that the Dedication will be accepted into the County’s Drainage system, that the County has not expended County funds to maintain or improve the easement, and it is in the best interest of the County and the public that a portion of the easement be terminated. The Board finds that terminating the Dedication will not have any significant environmental effect and is encompassed within the Environmental Impact Report previously prepared for SCH #91053014 and SCH #96013003, as stated in the Notice of Determination filed on November 12, 2003. A portion of the easement described and depicted in Exhibit “A” and Exhibit “B” is hereby TERMINATED and ABANDONED pursuant to Government Code section 66477.2 subdivision (c), and to Part 3 of Division 9, Chapter 4 of the Streets and Highways Code, commencing with section 8330 et. seq. The Board DIRECTS the Public Works Director to cause a certified copy of this Resolution to be recorded. From and after the date this Resolution is recorded, the Dedication described in Exhibit “A” and shown on Exhibit “B” is terminated and the County’s right to accept the offer is abandoned. LAZ G:\realprop\Board Orders\2017\09 - September\9.19.17 - Resolution - ADOPT Resolution No. 2017 terminating and abandoning a portion of an Offer of Dedication, San Ramon\V.45(A) Public Service Esmt- Termination of Offer.doc C: Public Works Records Public Works Records September 19, 2017 Contra Costa County Board of Supervisors Minutes 590 September 19, 2017 Contra Costa County Board of Supervisors Minutes 591 September 19, 2017 Contra Costa County Board of Supervisors Minutes 592 September 19, 2017 Contra Costa County Board of Supervisors Minutes 593 September 19, 2017 Contra Costa County Board of Supervisors Minutes 594 RECOMMENDATION(S): RECEIVE public report of litigation settlement agreements that became final during the period of August 1, 2017, through August 31, 2017, as recommended by County Counsel. FISCAL IMPACT: Settlement amounts are listed below. BACKGROUND: Five agreements to settle pending litigation, as defined in Government Code section 54956.9, became final during the period of August 1, 2017, through August 31, 2017. Contra Costa County v. Peter J. Dailey, et al., CCC Sup. Ct. Case No. C14-01154. This was an action to acquire certain property by eminent domain in the Clayton area for the Marsh Creek Road Safety Improvements Project. Under the terms of the stipulation, all necessary property interests were conveyed by the property owner to the County for $65,000, plus statutory interest and costs. The Board of Supervisors authorized the settlement on November 15, 2016, in closed session, by a 3-0 vote, Supervisors Piepho and Glover absent. Judgment pursuant to the parties’ stipulation was entered on August 29, 2017. (Cont.) APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Thomas Geiger, 925 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Thomas Geiger, Assistant County Counsel, Sharon Hymes-Offord, Risk Manager C. 7 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:September 19, 2017 Contra Costa County Subject:Public report of litigation settlement agreements that became final during the period of August 1, 2017, through August 31, 2017. September 19, 2017 Contra Costa County Board of Supervisors Minutes 595 BACKGROUND: (CONT'D) The settlement amount in Dailey will be paid from county road funds. Contra Costa County v. Harry H. Williamson, et al., CCC Sup. Ct. Case No. C14-01156. This was an action to acquire certain property by eminent domain in the Clayton area for the Marsh Creek Road Safety Improvements Project. Under the terms of the stipulation, all necessary property interests were conveyed by the property owner to the County for $85,000, plus statutory interest and costs. The Board of Supervisors authorized the settlement on November 15, 2016, in closed session, by a 3-0 vote, Supervisors Piepho and Glover absent. Judgment pursuant to the parties’ stipulation was entered on August 29, 2017. The settlement amount will be paid from county road funds. Contra Costa County v. Richard D. Erickson, et al., CCC Sup. Ct. Case No. C16-00328. This was an action to acquire certain property by eminent domain in the Byron area for the Byron Highway and Camino Diablo Intersection Improvements Project. Under the terms of the stipulation, all necessary property interests were conveyed to the County for $32,000, plus statutory interest and costs. The Board of Supervisors authorized the settlement on July 11, 2017, in closed session, by a 5-0 vote. Judgment pursuant to the parties’ stipulation was entered on August 23, 2017. The settlement will be paid from a combination of Measure J return-to-source funds, East County Regional Area of Benefit funds, and County road funds. Contra Costa County v. Raymond J. Perry, Jr., et al., CCC Sup. Ct. Case No. C16-00346. This was an action to acquire certain property by eminent domain in the Byron area for the Byron Highway and Camino Diablo Intersection Improvements Project. Under the terms of the stipulation, all necessary property interests were conveyed by the property owner to the County for $42,570, plus statutory interest and costs. The Board of Supervisors authorized the settlement on July 11, 2017, in closed session, by a 5-0 vote. Judgment pursuant to the parties’ stipulation was entered on August 24, 2017. The settlement will be paid from a combination of Measure J return-to-source funds, East County Regional Area of Benefit funds, and County road funds. Contra Costa County v. Howard Silva, et al., CCC Sup. Ct. Case No. C16-00347. This was an action to acquire certain property by eminent domain in the Byron area for the Byron Highway and Camino Diablo Intersection Improvements Project. Under the terms of the stipulation, all necessary property interests were conveyed by the property owner to the County for $56,430, plus statutory interest and costs. The Board of Supervisors authorized the settlement on July 11, 2017, in closed session, by a 5-0 vote. Judgment pursuant to the parties’ stipulation was entered on August 24, 2017. The settlement will be paid from a combination of Measure J return-to-source funds, East County Regional Area of Benefit funds, and County road funds. This report includes final settlements of litigation matters handled by the Office of the County Counsel. This report does not include litigation settlements that were reported by the Risk Management Division of the County Administrator’s Office as a consent item on the Board’s open session agenda. CONSEQUENCE OF NEGATIVE ACTION: The report would not be accepted. September 19, 2017 Contra Costa County Board of Supervisors Minutes 596 RECOMMENDATION(S): DENY claims filed by Donald & Alisa Corbett, Jacob Elizalde, Alfredo & Leonida Pintes, State Farm Ins. a subrogee of Alfredo Pintes, and Edward Tidwell. FISCAL IMPACT: No fiscal impact. BACKGROUND: Donald & Alisa Corbett: Property claim for damage to home doors in the amount of $3,553.29 Jacob Elizalde: Personal injury claim for injury at baseball game in an amount to exceed $250,000. Alfredo & Leonida Pintes: Property claim for damage to vehicle in the amount of $1,000. State Farm Ins. a/s/o Alfredo Pintes: Property damage to vehicle in the amount of $8,884.83 Edward Tidwell: Claim for wrongful eviction in the amount of $350,000. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor RECUSE:Candace Andersen, District II Supervisor Contact: Scott Selby 925.335.1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 8 To:Board of Supervisors From:David Twa, County Administrator Date:September 19, 2017 Contra Costa County Subject:Claims September 19, 2017 Contra Costa County Board of Supervisors Minutes 597 RECOMMENDATION(S): ACCEPT Board members meeting reports for August 2017. FISCAL IMPACT: No fiscal impact. BACKGROUND: Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging ex cetera). The attached reports were submitted by the Board of Supervisors members in satisfaction of this requirement. District IV report for July 2017 is also attached. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors will not be in compliance with Government Code 53232.3(d). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joellen Bergamini 925.335.1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 9 To:Board of Supervisors From:David Twa, County Administrator Date:September 19, 2017 Contra Costa County Subject:ACCEPT Board members meeting reports for August 2017 September 19, 2017 Contra Costa County Board of Supervisors Minutes 598 ATTACHMENTS District IV August 2017 Report District I August 2017 Report District III August 2017 Report District IV July 2017 District II August 2017 Report September 19, 2017 Contra Costa County Board of Supervisors Minutes 599 Supervisor Karen Mitchoff August 2017 DATE MEETING NAME LOCATION PURPOSE 8/1/17 Board of Supervisors Meeting Martinez Decisions on agenda items 8/2/17 BAAQMD Board Meeting San FranciscoDecisions on agenda items 8/2/17 DCC In-Person Meeting Sacramento Water Advocacy 8/4/17 Sunvalley Shopping Center Anniversary Concord Community Outreach 8/8/17 Board of Supervisors Meeting Martinez Decisions on agenda items 8/10/17 DCC In-Person Meeting Sacramento Water Advocacy 8/14/17 TWIC Committee Meeting Martinez Decisions on agenda items 8/15/17 Board of Supervisors Meeting Martinez Decisions on agenda items 8/16/17 Finance Committee Meeting Martinez Decisions on agenda items 8/20/17 CAPA Community Education Fund Danville Community Outreach September 19, 2017 Contra Costa County Board of Supervisors Minutes 600 Supervisor John Gioia August – 2017 Monthly Meeting Statement Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc.) Supervisor Gioia did not seek reimbursement from the County for any meetings that he attended in his capacity as a County Supervisor during month of August, 2017. September 19, 2017 Contra Costa County Board of Supervisors Minutes 601 Date Meeting Name Location 1-Aug Board of Supervisors Meeting Martinez 1-Aug National Night Out Oakley 2-Aug Meeting with Department of Conservation and Development, Public Works and Senator Steve Glazer's Office Brentwood 2-Aug Meeting with Conservation and Development Director, John Kopchik Brentwood 2-Aug Meeting with County Staff Brentwood 2-Aug Meeting with Department of Conservation and Development and Clayton Palms Residents Brentwood 2-Aug Rich Seithel Farewell Event Antioch 3-Aug Meeting with Mental Health Commissioner, Douglas Dunn Brentwood 3-Aug Meeting with County Code Enforcement Representatives Brentwood 3-Aug Constituent Meeting Brentwood 3-Aug Meeting with Contra Costa County Fire Protection District, Fire Chief Carmen Brentwood 3-Aug Meeting with East Contra Costa Fire Protection District Board Members Joel Bryant and Joe Young Brentwood 4-Aug Phone Meeting Delta Counties Coalition Meeting Brentwood 4-Aug Brentwood WIC Clinic Tour with Congressman McNerney Brentwood 7-Aug Meet and Greet with Rubicon Martinez 7-Aug Meeting with Contra Costa Building and Construction Trades Council Martinez 7-Aug Constituent Meeting Martinez 7-Aug Meeting with Ryan Wagner, District Attorney's Office Martinez 8-Aug Board of Supervisors Meeting Martinez 9-Aug Meeting with Workforce Development Board Interim Director, Donna Van Wart Brentwood 9-Aug Meeting with Bethel Island Mitigation Improvement District, Mosquito & Ventor Control District and Public Works Brentwood 9-Aug Phone Meeting with East Bay Regional Park District Brentwood 9-Aug LAFCO Meeting Martinez 9-Aug Bethel Island Fire Forum with East Contra Costa Fire Protection District Bethel Island 10-Aug Delta Counties Coalition Meeting Sacramento Supervisor Diane Burgis - August 2017 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). September 19, 2017 Contra Costa County Board of Supervisors Minutes 602 11-Aug Constituent Meeting Concord 11-Aug Building Construction Trades Council Luncheon Concord 11-Aug Contra Costa County Stand Down Antioch 11-Aug Habor Bay Port of Oakland Tour Oakland 12-Aug Contra Costa County Stand Down Antioch 14-Aug Transportation, Water & Infrastructure Committee Meeting Martinez 14-Aug Meeting with Superintendent Karen Sakata Martinez 14-Aug Meeting with County Assessor, Gus Krammer Martinez 15-Aug Board of Supervisors Meeting Martinez 15-Aug District Attorney Candidate Forum Martinez 16-Aug Meeting with District 3 Office Interns Byron 16-Aug Phone Meeting with Congressman Mark DeSaulnier Martinez 16-Aug Meeting with Marsh Creek Watershed Brentwood 16-Aug Meeting with East Contra Costa Fire Protection District Board Members Robert Kenny and Cheryl Morgan Brentwood 17-Aug CSAC Institute Conference Martinez 17-Aug GEMM Awards Event San Ramon 18-Aug Delta Counties Coalition Meeting Brentwood 18-Aug Meeting with Kenndy Wilson Brokerage Group Brentwood 18-Aug Meeting with Animal Services Director, Beth Ward Brentwood 18-Aug Meeting with Antioch Superintendent, Stephanie Anello Brentwood 18-Aug Phone Meeting with Brentwood Press Brentwood 18-Aug Constituent Meeting Brentwood 21-Aug Meeting with Marsh Creek Watershed Brentwood 22-Aug Meeting with Oakley Police Chief, Chris Thorsen Brentwood 22-Aug Meeting with Brentwood City Manager, Gus Vina Brentwood 22-Aug Constituent Meeting Brentwood 22-Aug Meeting with Delta Coves Development Brentwood 22-Aug Meeting with County Administrator, David Twa Brentwood 22-Aug Constituent Meeting Brentwood 23-Aug Meeting with District Attorneys' Association Martinez 23-Aug Meeting with STAND CEO, Rhonda James Martinez 23-Aug Meeting with Auditor-Controller, Bob Campbell Martinez 23-Aug Meeting with Department of Conservation and Development Director, John Kopchik Martinez 23-Aug Constituent Meeting Martinez 23-Aug Tri-Delta Transit Meeting Antioch 23-Aug Congressman Jerry McNerney's Open House Antioch 23-Aug Delta Women's Business Guild Event Brentwood 24-Aug Delta Counties Coalition Delta Congressional Tour Walnut Grove September 19, 2017 Contra Costa County Board of Supervisors Minutes 603 24-Aug Pittsburg Arts & Community Foundation Event Pittsburg 25-Aug Delta Counties Coalition Meeting San Jose 26-Aug Brentwood Art Society 2017 Art & Wine Jazz Festival Brentwood 28-Aug Phone Meeting with Richmond Community Foundation Brentwood 29-Aug Meeting with Community Clinic Consortium, Executive Director Alvaro Fuentas Brentwood 29-Aug Meeting with East Contra Costa Fire Protection District Board Members Erick Stonebarger Brentwood 29-Aug Meeting with Pittsburg Police Chief, Brian Addington; Pittsburg City Councilwoman Lori Orgochock and County Staff Brentwood 29-Aug Meeting with Diana Becton Brentwood 29-Aug Meeting with SEIU 1021 Brentwood 29-Aug Meeting with Lt. Steve Borverly, Office of the Sheriff Brentwood 30-Aug Hispanic Chamber of Commerce Event Antioch 30-Aug Cannabis Manufacturing and Nursery Facility Tour Oakland 30-Aug Meeting with Marsh Creek Watershed Brentwood 31-Aug Meeting with Danielle Douglas Brentwood 31-Aug Meeting with Patrick Vanier Brentwood 31-Aug Meeting with East Contra Costa Fire Protection District Board Members Brian Oftedal and Adam Langro Brentwood 31-Aug Meeting with Paul Graves Brentwood 31-Aug Delta Association of Realtors Open House Antioch * Reimbursement may come from an agency other than Contra Costa County September 19, 2017 Contra Costa County Board of Supervisors Minutes 604 Purpose Business Meeting Community Outreach Business Meeting Business Meeting Business Meeting Business Meeting Community Outreach Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Community Outreach Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Community Outreach Business Meeting Supervisor Diane Burgis - August 2017 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). September 19, 2017 Contra Costa County Board of Supervisors Minutes 605 Business Meeting Community Outreach Community Outreach Business Meeting Community Outreach Business Meeting Business Meeting Business Meeting Business Meeting Community Outreach Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Community Outreach Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Community Outreach Community Outreach Business Meeting September 19, 2017 Contra Costa County Board of Supervisors Minutes 606 Community Outreach Business Meeting Community Outreach Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Community Outreach Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Community Outreach September 19, 2017 Contra Costa County Board of Supervisors Minutes 607 Supervisor Karen Mitchoff July 2017 DATE MEETING NAME LOCATION PURPOSE 7/4/17 Fourth of July Parade Concord Community Outreach 7/5/17 CCTA Planning Committee Walnut Creek Decisions on agenda items 7/7/17 Mad City Money Financial Literacy Event Pleasant Hill Community Outreach 7/10/17 TWIC Committee Meeting Martinez Decisions on agenda items 7/10/17 Mt. Diablo Legal Professionals Association Walnut Creek Community Outreach 7/11/17 Board of Supervisors Meeting Martinez Decisions on agenda items 7/12/17 Pleasant Hill Oversight Board Meeting Pleasant Hill Decisions on agenda items 7/13/17 TRANSPAC Meeting Pleasant Hill Decisions on agenda items 7/13/17 Contra Costa Mayor's Conference Concord Community Outreach 7/17/17 WaterFix meeting Martinez Water Advocacy 7/18/17 Board of Supervisors Meeting Martinez Decisions on agenda items 7/19/17 ABAG FAN Meeting Fairfield Decisions on agenda items 7/19/17 Concord Chamber Installation Luncheon Concord Community Outreach 7/19/17 CCTA Board Meeting Walnut Creek Decisions on agenda items 7/20/17 ABAG Legislation & Governmental Organization Committee San FranciscoDecisions on agenda items 7/20/17 ABAG Finance and Personnel Committee San FranciscoDecisions on agenda items 7/21/17 CCCFPD Line of Duty Remembrance Concord Community Outreach 7/26/17 Delta Conservancy Meeting Sacramento Water Advocacy 7/26/17 ABAG/MTC Executive Board Reception San FranciscoCommunity Outreach 7/27/17 CCCSWA Meeting Walnut Creek Decisions on agenda items 7/31/17 BAAQMD Executive Committee Meeting San FranciscoDecisions on agenda items September 19, 2017 Contra Costa County Board of Supervisors Minutes 608 Supervisor Candace Andersen – Monthly Meeting Report August 2017 Date Meeting Location 1 Board of Supervisors Martinez 2 Mental Health Commission Concord 3 Mayors’ Conference San Ramon 15 Board of Supervisors Martinez 16 County Connection Lafayette 16 TriValley Summit Dublin 17 CCCTA Concord 17 GEMM Awards San Ramon 21 Alamo Liaison Danville 23 CCCERA Concord 28 Family & Human Martinez 29 City Manager reception Walnut Creek September 19, 2017 Contra Costa County Board of Supervisors Minutes 609 RECOMMENDATION(S): APPROVE Board meeting minutes for August 2017, as on file with the Office of the Clerk of the Board. FISCAL IMPACT: No fiscal impact. BACKGROUND: Government Code Section 25101(b) requires the Clerk of the Board to keep and enter in the minute book of the Board a full and complete record of the proceedings of the Board at all regular and special meetings, including the entry in full of all resolutions and of all decisions on questions concerning the allowance of accounts. The vote of each member on every question shall be recorded. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joellen Bergamini 925.335.1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 10 To:Board of Supervisors From:David Twa, County Administrator Date:September 19, 2017 Contra Costa County Subject:APPROVE the Board meeting minutes for August 2017 September 19, 2017 Contra Costa County Board of Supervisors Minutes 610 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lynn Enea - 925-335-8200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 11 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:September 19, 2017 Contra Costa County Subject:Proclaiming the Month of September, 2017 as National Recovery Month September 19, 2017 Contra Costa County Board of Supervisors Minutes 611 AGENDA ATTACHMENTS Resolution No. 2017/308 MINUTES ATTACHMENTS Signed Resolution No. 2017/308 September 19, 2017 Contra Costa County Board of Supervisors Minutes 612 In the matter of:Resolution No. 2017/308 Proclaiming the Month of September, 2017 as National Recovery Month in Contra Costa County WHEREAS, behavioral health is an essential part of health and one’s overall wellness; and WHEREAS, prevention of alcohol and other drugs works, treatment is effective, and people recover in our area and around the nation; and WHEREAS, preventing and overcoming alcohol and other drug abuse is essential to achieving healthy lifestyles, both physically and emotionally; and WHEREAS, we must encourage relatives and friends of people with alcohol and other drug abuse to implement preventive measures, recognize the signs of a problem, and guide those in need to appropriate treatment and recovery support services; and WHEREAS, to help more people achieve and sustain long-term recovery, the U.S. Department of Health and Human Services (HHS), the Substance Abuse and Mental Health Services Administration (SAMHSA), the White House Office of National Drug Control Policy (ONDCP), and Contra Costa County invite all residents of Contra Costa County to participate in National Recovery Month. NOW, THEREFORE, BE IT RESOLVED, by virtue of the authority vested in us by the laws of Contra Costa County, we do hereby proclaim the month of September 2017 as NATIONAL RECOVERY MONTH in Contra Costa County and call upon the residents of Contra Costa County to observe this month with appropriate programs, activities, and ceremonies to support this year’s Recovery Month theme, “Join the Voices for Recovery: Strengthen Families and Communities.” ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, By: ____________________________________, Deputy September 19, 2017 Contra Costa County Board of Supervisors Minutes 613 PR.2, C.11 September 19, 2017 Contra Costa County Board of Supervisors Minutes 614 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lauri 957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 12 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:September 19, 2017 Contra Costa County Subject:Resolution recognizing Fire Chief Stephen Healy upon his retirement from the Moraga-Orinda Fire District September 19, 2017 Contra Costa County Board of Supervisors Minutes 615 AGENDA ATTACHMENTS Resolution No. 2017/319 MINUTES ATTACHMENTS Signed Resolution No. 2017/319 September 19, 2017 Contra Costa County Board of Supervisors Minutes 616 In the matter of:Resolution No. 2017/319 recognizing Fire Chief Stephen Healy upon his retirement from the Moraga-Orinda Fire District. Whereas, Fire Chief Stephen Healy’s 31-year fire service career began in 1986 in Southern California. In 2006, he attained Master Instructor status with California State Fire Training. Whereas, Chief Healy joined the Moraga-Orinda Fire District (MOFD) as a Battalion Chief in 2006 after previously serving for 15 years with the Salinas Fire Department. From 2006 to 2013, he was the administrator of the EMS, Training, Personnel, and Operations Divisions. He also served concurrently as the Interim Fire Marshal from 2007 to 2008; and Whereas, Chief Healy was appointed to the rank of Fire Chief of MOFD in 2013. He also served as the Planning Team Manager for FEMA Urban Search and Rescue CA Taskforce-4, Incident Commander for the East Bay Incident Management Team, and as the Fire Operational Area Coordinator for Contra Costa County from 2013 to 2017; and Whereas, Chief Healy holds a Master’s Degree in Emergency Services Administration from Cal State Long Beach. He has been a licensed Paramedic for 28 years, is a credentialed Chief Fire Officer (CFO) through the Center for Public Safety Excellence, and attained Executive Fire Officer (EFO) status through the US Fire Administration; and Whereas, in 2013 and 2014, Chief Healy helped the District through a very difficult financial crisis. Today, MOFD has a 20% General Fund Reserve. In 2016, he developed the District’s Strategic and Business Plans, as well as an updated Standard of Cover Report. In 2016, Chief Healy, also helped the District attain an ISO rating of “2”. Now, Therefore, Be It Resolved that the Board of Supervisors of Contra Costa County is honored to recognize the efforts of Chief Healy to the citizens of Moraga and Orinda, and to Contra Costa County. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, By: ____________________________________, Deputy September 19, 2017 Contra Costa County Board of Supervisors Minutes 617 C.12 September 19, 2017 Contra Costa County Board of Supervisors Minutes 618 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 13 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 19, 2017 Contra Costa County Subject:National Employ Older Workers Week September 19, 2017 Contra Costa County Board of Supervisors Minutes 619 AGENDA ATTACHMENTS Resolution No. 2017/320 MINUTES ATTACHMENTS Signed Resolution No. 2017/320 September 19, 2017 Contra Costa County Board of Supervisors Minutes 620 In the matter of:Resolution No. 2017/320 In the Matter Of: National Employ Older Workers Week WHEREAS, Contra Costa County celebrates September 24 through September 30, 2017, as National Employ Older Workers Week to highlight and recognize the talents and contributions of this population in keeping California competitive in a rapidly changing global marketplace; and WHEREAS, the week acknowledges the many public and private organizations that actively recruit and employ older workers, encouraging more employers and community leaders to consider this labor pool as a valuable state resource; and WHEREAS, celebrating National Employ Older Workers Week also serves as an important reminder to older workers that they are a valuable asset in today's workplace; and WHEREAS, according to the Bureau of Labor Statistics, older Americans are working more, even as those under 65 are working less. By 2024, 36 percent of 65-69 year olds will be active participants in the labor market; and WHEREAS, positive factors keeping older Americans working include better health; longer life spans than previous generations; job satisfaction; and the desire to stay active and alert; and WHEREAS, for others, the need for money and rising costs of retirement at a time of stagnant wages and the decline of the traditional pension has made saving a challenge and according to the senior Elder Index, a single older renter needs $28,000 per year to live in Contra Costa County creating an additional hurdle that impacts seniors who rent; and WHEREAS, the Senior Community Services Employment Program (SCSEP) has placed 48 senior participants in subsidized Host Agency assignments to prepare them for unsubsidized placement in "real jobs" through progressive training for in-demand markets;and WHEREAS, the Area Agency on Aging within the Employment and Human Services Department administers SCSWEP in order to help seniors navigate the job search by assisting with resume writing, mock interviewing, demystifying application processes and developing soft skills; and WHEREAS, National Employ Older Workers Week provides a time to acknowledge the positive contributions of this experienced workforce; and, WHEREAS, older workers are valued for having good work ethics and for providing experience, knowledge, and dependability in the workplace, and it makes good business sense for employers to engage their skills, knowledge, and abilities. Therefore, Be It Resolved: that the Contra Costa County Board of Supervisors proclaims and acknowledges the week of September 24 through September 30, 2017 as National Employ Older Workers Week which has been observed in California since 1959. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, September 19, 2017 Contra Costa County Board of Supervisors Minutes 621 By: ____________________________________, Deputy September 19, 2017 Contra Costa County Board of Supervisors Minutes 622 PR.1, C.13 September 19, 2017 Contra Costa County Board of Supervisors Minutes 623 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Chow, (925) 521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 14 To:Board of Supervisors From:Karen Mitchoff, District IV Supervisor Date:September 19, 2017 Contra Costa County Subject:A Resolution Affirming the Contra Costa County Board of Supervisors’ Support of the Deferred Action for Childhood Arrivals (DACA) Program September 19, 2017 Contra Costa County Board of Supervisors Minutes 624 AGENDA ATTACHMENTS Resolution No. 2017/343 MINUTES ATTACHMENTS Signed Resolution No. 2017/343 September 19, 2017 Contra Costa County Board of Supervisors Minutes 625 In the matter of:Resolution No. 2017/343 Affirming the Contra Costa County Board of Supervisors’ Support of the Deferred Action for Childhood Arrivals (DACA) Program Whereas, in 2012 President Obama issued an Executive Order that gave certain undocumented immigrants who were brought to the United States by their parents as a child and entered the U.S. before their 16th birthday – commonly referred to as “Dreamers” – relief to deportation and the ability to live, work and study in the U.S. for a period of two years, subject to renewal. The program is known as Deferred Action for Childhood Arrivals (DACA); and Whereas, DACA has protected nearly 800,000 people, approximately a quarter of those recipients live in the State of California and over half have U.S. citizen brothers and sisters; and Whereas, the County of Contra Costa and the State of California are enriched by the economic and social contributions made by DACA recipients; and Whereas, an estimated 187,972 DACA recipients in California have contributed an estimated $11.3 billion to our state economy; and Whereas, DACA beneficiaries have improved their employment status which includes better working conditions, higher earnings, health care benefits, ability to support their families financially, and ability to pursue or complete a postsecondary education; and Whereas, each person deserves to be treated with respect and each DACA recipient should be allowed to fulfill their dreams in the only country they know – the United States of America; and Whereas, today we reaffirm that commitment. We stand for the values that DACA upholds. We are a welcoming, inclusive County that prides itself on its diversity and values every member of our community; and Whereas, Dreamers bear no responsibility for the actions that brought them to this country and should not face the possibility of deportation; and Whereas, DACA recipients contribute significantly to the social fabric of our community and economy through their attainment of higher levels of education, increased wages and establishing their families and homes in our community; and Whereas, these young Dreamers contribute to our schools, churches, cities, and communities. They are our colleagues, neighbors, and friends; and Whereas, the Contra Costa County Board of Supervisors recognizes, celebrates and commends DACA beneficiaries for their countless contributions to our society. Now, Therefore, Be It Resolved that the Contra Costa County Board of Supervisors urges the President of the United States and his administration to preserve the DACA program and urges our members of Congress, to work with their colleagues to act immediately to pass legislation without any partisan, divisive amendments to permanently protect these young people and pass legislation that provides DACA recipients a solution and end to the uncertainty they face. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor September 19, 2017 Contra Costa County Board of Supervisors Minutes 626 ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, By: ____________________________________, Deputy September 19, 2017 Contra Costa County Board of Supervisors Minutes 627 PR.3, C.14 September 19, 2017 Contra Costa County Board of Supervisors Minutes 628 RECOMMENDATION(S): ADOPT Ordinance Code 2017-23 amending the County Ordinance Code to exclude from the merit system the classification of Assistant Chief Information Officer-Exempt. FISCAL IMPACT: No fiscal impact. BACKGROUND: Under direction of the Chief Information Officer - Exempt (CIO), the Assistant Chief Information Officer will assist the CIO in applying technology solutions to enhance County business, technology strategy and operations, data management, and IT business operations to improve cost efficiency, service quality, customer satisfaction, and IT operational effectiveness, ensuring that the County IT is operating according to best-in-class strategies, processes, standards, and policies. This action exempts from the Merit System the new classification of Assistant Chief Information Officer – Exempt. CONSEQUENCE OF NEGATIVE ACTION: The County will not have an organizational structure that supports operational efficiency and continuity of its information technology systems. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dianne Dinsmore (925) 335-1766 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Dianne Dinsmore C. 15 To:Board of Supervisors From:Dianne Dinsmore, Human Resources Director Date:September 19, 2017 Contra Costa County Subject:ADOPT Ordinance Code 2017-23 amending the County Ordinance Code September 19, 2017 Contra Costa County Board of Supervisors Minutes 629 CHILDREN'S IMPACT STATEMENT: AGENDA ATTACHMENTS Ordinance No. 2017-23 MINUTES ATTACHMENTS Signed Ordinance No. 2017-23 September 19, 2017 Contra Costa County Board of Supervisors Minutes 630 September 19, 2017Contra Costa County Board of Supervisors Minutes631 September 19, 2017 Contra Costa County Board of Supervisors Minutes 632 RECOMMENDATION(S): CONTINUE TO SEPTEMBER 26, 2017 the adoption of Ordinance No. 2017-16, which would establish a permit program for specified non-franchised solid waste haulers. FISCAL IMPACT: No fiscal impact. BACKGROUND: On July 11, 2018, the Board of Supervisors introduced Ordinance 2017-16, which would establish a permit program for specified non-franchised solid waste haulers. On July 28, Garaventa Enterprises and Republic Services sent a joint letter to the Conservation and Development Director conveying comments and proposed revisions to the ordinance. To allow staff additional time to review and discuss the proposed revisions, the Board should postpone adoption of the ordinance until September 26, 2017. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 , County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 16 To:Board of Supervisors From:William Walker, M.D., Health Services Director, John Kopchik, Conservation & Development Director Date:September 19, 2017 Contra Costa County Subject:ORDINANCE TO ESTABLISH A PERMIT PROGRAM FOR SPECIFIED NON-FRANCHISED SOLID WASTE HAULERS - CONTINUE TO SEPTEMBER 26, 2017 September 19, 2017 Contra Costa County Board of Supervisors Minutes 633 ATTACHMENTS Joint Hauler Letter from Garaventa Enterprises and Republic Services Franchise Haulers' Proposed Ordinance Modifications Proposed Ordinance No. 2017-16 Solid Waste Hauler Permitting Program September 19, 2017 Contra Costa County Board of Supervisors Minutes 634 September 19, 2017 Contra Costa County Board of Supervisors Minutes 635 September 19, 2017 Contra Costa County Board of Supervisors Minutes 636 ORDINANCE NO. 2017-16 (Solid Waste Collection and Transportation) The Contra Costa County Board of Supervisors ordains as follows: SECTION I. SUMMARY. This ordinance amends Chapter 418-2 of the County Ordinance Code to establish permit requirements for the collection and transportation of Ssolid Wwaste in the unincorporated area of Contra Costa County. SECTION II. AUTHORITY. This ordinance·is adopted pursuant to Article 11, section 7 of ·the California Constitution, Public Resources Code section 40059 and Vehicle Code section 21100. SECTION III. Chapter 418-2 of the County Ordinance Code is amended to read: Chapter 418-2 Solid Waste Collection and Transportation 418-2.002 Definitions. For purposes of this chapter, the following words and phrases have the following meanings: (a) "Solid Wwaste" means all solid waste as defined in Public Resources Code section 40191 as may be amended from time to time. (b) "Solid Wwaste facility" means a Ssolid Wwaste facility as defined in Public Resources Code section 40194 as maybe amended from time to time. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.004 Permit requirement. Effective January 1, 2018, no person shall collect Ssolid Wwaste from any location in the unincorporated area and transport it over the public streets or highways of the unincorporated area except under a valid permit issued under this chapter, unless an exemption pursuant to subsection 2.008 below applies. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.006 Territorial limits; solid waste types. (a) A permit issued under this chapter authorizes the permittee to collect specified types of Ssolid Wwaste within a specified territory in the unincorporated area and to transport it over the public streets and highways of the unincorporated area. (b) A person may obtain a permit under this chapter to collect Ssolid Wwaste from territory in the unincorporated area only to the extent that another person does not have an exclusive privilege or right to collect that Ssolid Wwaste from that territory under a valid franchise agreement. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) (b)(c) Nothing in this chapter shall authorize or be construed to authorize any person to engage in the collection and transport of Solid Waste within (1) any territory, zone or region of the County that is subject to an exclusive franchise agreement between the County and athe franchised Solid Waste collection company, or (2) any territory, zone or region of any public agency, including a city, special district, community service district or joint powers authority Formatted: Indent: Left: 0", First line: 0.31" September 19, 2017 Contra Costa County Board of Supervisors Minutes 637 that is subject to an exclusive franchise agreement between the public agency and athe franchised Solid Waste collection company. 418-2.008 Exemptions. The requirement to obtain a permit under Section 418-2.004 does not apply to any of the following: (a) The collection and transport of Ssolid Wwaste by the owner or occupant of the real property where the solid waste was generated. (b) The collection and transport of Solid Waste that is generated on real property in the course of a service provided to the owner or tenant of that property by a building contractor or landscape contractor, if the Solid Waste is collected and transported by the contractor. (c) The collection and transport of Ssolid Wwaste under a valid federal, state or other local agency permit. (d) The collection and transport of Ssolid Wwaste under aan existing valid franchise agreement between the hauler and a public agency. (e) The collection and transport of Ssolid Wwaste that is generated in a mechanized manufacturing process or at a publicly operated treatment works. (f) The use of personal vehicles or other non-commercial vehicles operated by persons transporting recyclable materials that are donated to a charitable organization or a non-profit organization. For purposes of this exemption, recyclable materials are donated only where no compensation is paid to the generator of the material for the removal or transport of the recyclable materials. Reduced or discounted costs charged to a generator for transport or handling fees shall not qualify as a donation. (t) The collection and transport of source-separated recyclable material. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.010 Application. (a) A person may apply for a Ssolid Wwaste collection and transportation permit by submitting an application to the Contra Costa County Health Services Department, Environmental Health Division, and paying an application fee established by the board by resolution. The application must be made using a form approved by the health officer and include all of the following: (1) The full name, address and telephone number(s) of the applicant. (2) Identification of all vehicles proposed to be used in the collection and transport of Ssolid Wwaste under the permit, including legible copies of valid California registration cards for each vehicle. (3) Documents showing that all individuals who will operate any of the vehicles described in Section 418-2.010(a)(2) have legal authority to operate those vehicles, including legible copies of valid California driver's licenses. (4) Identification of the types of Ssolid Wwaste to be collected and transported. (5) Identification of the types of locations where Ssolid Wwaste will be collected. (6) Identification of the specific geographic territory to be served. (7) Identification of the locations to which the Ssolid Wwaste will be transported. (8) A description of any services to be provided to a customer related to the collection and transport of Ssolid Wwaste for that customer. (b) A copy of the application will be provided by the health officer to the director of the Commented [SWG1]: We do not believe haulers of source separated materials should be exempted. This could easily create a loophole where a non-compliant hauler claims to be transporting only “source separated” materials. Formatted: Font: 11.5 pt, Font color: Custom Color(RGB(21,21,21)) Formatted: Justified, Right: 0.31", Tab stops: 5.5", LeftCommented [SWG2]: This new subsection (f) fully recognizes and preserves the existing and accepted practices of donations to charitable and non-profit groups such as the Boy Scouts of America. September 19, 2017 Contra Costa County Board of Supervisors Minutes 638 department of conservation and development for review to determine whether any other person has obtained an exclusive right or privilege from the Ccounty to collect and transport the same type of Ssolid Wwaste described in Section 418-2.010(a)(4) from the same territory described in Section 418-2.010(a)(6). The review will be conducted and completed no later than 30 calendar days following the date that the application is submitted. (c) A copy of the application will be provided by the health officer to local public agencies that have jurisdiction over Ssolid Wwaste handling within the territory described in Section 418- 2.010(a)(6), including sanitary districts and community services districts, for review to determine whether any other person has obtained an exclusive right or privilege from the agency to collect and transport the same type of Ssolid Wwaste described in Section 418-2.010(a)(4) from the same territory described in Section 418-2.010(a)(6). (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.012 Vehicle Requirements and Iinspections. (a) All vehicles proposed to be used for collection and transport of Ssolid Wwaste under a permit issued under this chapter shall be made available for inspection by the health officer. Minimum vehicle requirements are as follows: (a)(b) Before a new or renewed permit is issued under this chapter, the health officer shall inspect all vehicles proposed to be used for collection and transport of Ssolid Wwaste under the permit to determine compliance with the following minimum standards: (1) The vehicle must be designed, constructed and configured for safe handling and to securely contain the type of Ssolid Wwaste proposed to be collected; and (2) The vehicle must be prominently marked with the name and telephone number of the applicant. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.014 Permit issuance; grounds for denial. (a) After receipt of an application and payment of a permit fee established by the board by resolution, and following the review by the director of the department of conservation and development under Section 418-2.0l0(b), the health officer shall issue a Ssolid Wwaste collection and transportation permit unless any of the following grounds for denial exists: (1) The director of the department of conservation and development or a local public agency identified in Section 418-2.010(c) advises the health officer that another person has an exclusive right or privilege to collect and transport the same type of solid waste described in Section 418-2.010(a)(4) from the same territory described in Section 418-2.010(a)(6). (2) The application is incomplete or inaccurate. (3) A permit issued to the applicant under this Section 418-2.012 has been revoked within 12 months prior to the date of the application. (4) The applicant has failed to pay an outstanding fine. (5) The health officer determines that a vehicle proposed to be used in the collection and transport of Ssolid Wwaste under the permit does not conform to the minimum standards set forth in Section 418-2.012(b)(2). (b) The health officer shall provide written notice to the applicant of any denial of a permit under this chapter and the reasons for the denial. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.016 Conditions. Commented [SWG3]: We think minimum vehicle requirements and/or container specifications may be appropriate and can be added here. September 19, 2017 Contra Costa County Board of Supervisors Minutes 639 The following requirements are conditions of operation under a permit issued under this chapter: (a) The permittee must comply with all applicable laws and regulations. (b) A copy of the permit must be kept in each vehicle used for Ssolid Wwaste collection and transportation under the permit and produced immediately in response to a demand of the health officer or any peace officer. (c) All Ssolid Wwaste must be transported only to: (1) A Ssolid Wwaste facility that is lawfully operated under all required state and local permits, registrations and enforcement agency notifications; or (2) A recycling facility that, as its principal function, receives only wastes that have already been separated for reuse and are not intended for disposal, and is lawfully operated in accordance with all applicable laws and regulations. (d) Each vehicle used for Ssolid Wwaste collection or transportation under the permit must prominently display, on the rear of the vehicle, a permit decal issued by the health officer. (e) Each vehicle used for Ssolid Wwaste collection or transportation under the permit must be marked with the name and telephone number of the permittee. Markings must be in sharp contrast to the background and of such size as to be readily visible during daylight hours from a distance of 50 feet. Markings must be applied to each sidewall of a vehicle. (f) Each vehicle used for Ssolid Wwaste collection or transportation under the permit must be regularly cleaned and maintained to prevent the creation of a nuisance. (g) The permittee must maintain, on a rolling basis, original records showing, for the immediately preceding 12 months, the type and weight of all Ssolid Wwaste collected, the location where each load of solid waste was collected, and the disposal site or other final destination of each load collected. Copies of these records must be submitted to the health officer upon request. (h) The permittee must shall submit quarterly reports to the health officer showing the type and weight of Ssolid Wwaste collected, the location where solid waste was collected, and the disposal site or other final destination of each load collected. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.018 Insurance and Bond Requirements. (a) A permittee must file with the county and maintain until permit expiration a performance bond or equivalent security of the type and in the amount set by the board by resolution. (b) Prior to engaging in any hauling activity, the permittee shall provide a certificate of insurance to the County and shall carry proof of insurance in any hauling vehicle, with limits of no less than $1 million per claim, and $3 million in the aggregate. The County shall be named as an additional insured on permittee’s certificate of insurance. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.020 Permit expiration and renewal. (a) A permit issued under this chapter remains valid until the permit expires or is revoked under Section 418-2.022. (b) A permit expires on the last day of December unless it is renewed prior to expiration. A September 19, 2017 Contra Costa County Board of Supervisors Minutes 640 permittee may apply for renewal of the permit by submitting an application that conforms to the requirements set forth in Section 418-2.010 and payment of a permit fee established by the board by resolution. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.022 Revocation. (a) Grounds. A permit issued under Section 418-2.012 may be revoked by the health officer in accordance with the procedure set forth in this section if the health officer determines that (1) the permittee has failed to comply with a term or condition of operation under the permit following written notice and a reasonable opportunity to cure the violation; or (2) the permittee's conduct under the permit constitutes a nuisance. (b) Notice. The health officer will provide written notice of intent to revoke a permit to the permittee at the address provided on the permittee' s application. The notice will state an applicable grounds for the revocation and the permittee' s right to a hearing under this section. (c) Hearing. Within 15 days afterdays after the date of the notice of intent to revoke, the permittee may request a hearing before the health officer by completing and submitting a written hearing request form and paying a fee established by the Bboard by resolution. The hearing will be held no sooner than 20 days and no later than 45 days following the date of the written request for hearing. (d) Effective date. If no hearing is timely requested, the revocation shall becomeis effective 15 days after the date of the notice of intent to revoke. If a hearing is held, a revocation order issued by the health officer shall becomewill be effective when the time to appeal under Chapter 14-4 expires, unless an appeal to the Bboard is timely filed under Chapter 14-4. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.024 Prohibition. No person shall engage the service of a person for compensation to collect Ssolid Wwaste from any location in the unincorporated area and transport it over a public street or highway in the unincorporated area unless the person whose service is engaged has obtained and operates in compliance with a permit issued under this chapter or is exempt from the permit requirement as set forth in subsection 2.008. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.026 Investigations. Whenever it is necessary to inspect a vehicle or other property to enforce the provisions of this chapter, or whenever the health officer has cause to believe that there exists on any property any violation of this chapter, the health officer may enter the property to inspect and gather evidence or perform the duties imposed on the health officer by this chapter. Entry may be made at any reasonable time upon advance notice to the owner or occupant of the property. If entry is refused, the health officer is authorized to proceed pursuant to Code of Civil Procedure section 1822.50 and following, as may be amended from time to time, and any and all other remedies provided by law to secure entry. (Ords. 2017-16 § 3, 91-26, 88-49, 82-42, 1443.) 418-2.028 Construction. Nothing in this chapter shall be construed in a manner that conflicts with Vehicle Code section 21100, subdivision (b), as may be amended from time to time, or the requirements of other public agencies. (Ords. 2017-16 § 3, 91- 26, 88-49, 82-42, 1443.) September 19, 2017 Contra Costa County Board of Supervisors Minutes 641 SECTION IV. EFFECTIVE DATE. This ordinance becomes effective 30 days after passage, and within 15 days after passage shall be published in the East Bay Times, a newspaper published in this County. This ordinance shall be published in a manner satisfying the requirements of Government Code section 25124, with the names of the supervisors voting for and against it. PASSED on ,by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: David J. Twa, Clerk of the Board of Supervisors and County Administrator By: _ Deputy . Board Chair [seal] LW/ H:\Ordinances\Ord.2017-16.docx September 19, 2017 Contra Costa County Board of Supervisors Minutes 642 September 19, 2017 Contra Costa County Board of Supervisors Minutes 643 September 19, 2017 Contra Costa County Board of Supervisors Minutes 644 September 19, 2017 Contra Costa County Board of Supervisors Minutes 645 September 19, 2017 Contra Costa County Board of Supervisors Minutes 646 September 19, 2017 Contra Costa County Board of Supervisors Minutes 647 RECOMMENDATION(S): ACCEPT the resignation of Maria Fort, DECLARE a vacancy in the District I seat on the First 5 Commission of Contra Costa, and DIRECT the Clerk of the Board to post the vacancy. FISCAL IMPACT: None. BACKGROUND: The commission shall adopt an adequate and complete County strategic plan for the support and improvement of early childhood development within the County. The County strategic plan shall be consistent with, and in furtherance of the purposes of, the California Children and Families First Act of 1998 and any guidelines adopted by the state commission pursuant to subdivision (b) of the Health and Safety Code Section 130125 that are in effect at the time the County plan is adopted. (Ords. 99-15 1, 98-46.) Mrs. Fort has been serving successfully and is resigning due to her moving to another county. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: James Lyons, 510-231-8692 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 17 To:Board of Supervisors From:John Gioia, District I Supervisor Date:September 19, 2017 Contra Costa County Subject:Accept the resignation of Maria Fort from the District One seat of the First 5 Commission of Contra Costa. September 19, 2017 Contra Costa County Board of Supervisors Minutes 648 ATTACHMENTS Maria Fort Resignation Letter September 19, 2017 Contra Costa County Board of Supervisors Minutes 649 September 19, 2017 Contra Costa County Board of Supervisors Minutes 650 RECOMMENDATION(S): CONSIDER adopting a Resolution in support of the Patient Protection and Affordable Care Act (ACA), as recommended by the Legislation Committee. FISCAL IMPACT: No fiscal impact from the adoption of this Resolution. BACKGROUND: At its September 11, 2017 meeting, the Legislation Committee considered a draft Resolution that was developed to provide support for the federal Patient Protection and Affordable Care Act (ACA). The Legislation Committee (Chair Burgis, Vice Chair Mitchoff) voted unanimously to recommend its adoption to the Board of Supervisors, with no suggested changes. The draft Resolution was reviewed by staff in the Health Services Department. On the repeal and replace front, Republican Senators Bill Cassidy (LA) and Lindsey Graham (SC) have announced that they will introduce a revised version of their proposal to replace the ACA, with the goal of getting a vote in September. Senator John McCain (AZ) had indicated that he conceptually supports the Cassidy/Graham plan. The Cassidy/Graham previous proposal would: APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: L. DeLaney, 925-335-1097 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 18 To:Board of Supervisors From:LEGISLATION COMMITTEE Date:September 19, 2017 Contra Costa County Subject:Resolution to Support the Patient Protection and Affordable Care Act (ACA) September 19, 2017 Contra Costa County Board of Supervisors Minutes 651 BACKGROUND: (CONT'D) Eliminate premium tax credits and cost sharing reductions. Eliminate the enhanced match for Medicaid expansion starting in 2020. Replace the marketplace subsidies and Medicaid expansion funding with a block grant, which is estimated to be about 16 percent below current law. After 2026, block grants funding would end entirely. Allow states greater flexibility in their insurance markets. Maintains the Medicaid per capita cap. Apparently the new version will be largely the same though it would revise the state funding formulas, in an attempt to make the formula work better for more states, including Arizona. Staff will continue to track this issue closely. AGENDA ATTACHMENTS Resolution No. 2017/330 MINUTES ATTACHMENTS Signed Resolution No. 2017/330 Correspondence Received September 19, 2017 Contra Costa County Board of Supervisors Minutes 652 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 09/19/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2017/330 The Patient Protection and Affordable Care Act ("ACA") WHEREAS, the implementation of the Patient Protection and Affordable Care Act ("ACA") by the State of California and Contra Costa County has been successful in increasing access to quality health care for State and County residents by helping them obtain health insurance; and WHEREAS, evidence for this success is provided by the recent Census Bureau report which documented that over 3 million Californians had gained health insurance during the ACA's 2013, 2014 and 2015 open enrollment periods, and the 213,000 Contra Costa County residents currently enrolled in Medi-Cal. Medicaid Coverage Expansion (MCE) members in Contra Costa County's two Medi-Cal Managed Care Plans total of 74,631, with 52,912 with Contra Costa Health Plan. (The additional 21,719 are assigned with Anthem Blue Cross and Fee for Services providers.) WHEREAS, the diversity of the Medicaid Coverage Expansion (MCE) enrollees in Contra Costa Health Plan includes approximately 22 percent Hispanic, 24 percent Caucasian, 13 percent Asian, 12 percent African American, and 8 percent Other Race, reflecting the racial and ethnic diversity of Contra Costa County; and WHEREAS, Contra Costa County's 15 Federally Qualified Health Centers (FQHC), which include the County’s and those operated by community partners have 74,631 newly eligible Medi-Cal beneficiaries in Contra Costa County assigned to them as their medical home, including both Contra Costa Health Plan and Anthem Blue Cross Members. CCHP project they will receive 468,072 visits by these Medi-Cal beneficiaries in 2017 for medical, dental, behavioral health, and optical visits; and WHEREAS, there are a total of 275,099 Medi-Cal enrollees in Contra Costa County as of January 2017 comprising more than 31% of the County's population; and WHEREAS, approximately 213,000 Contra Costa County residents are enrolled in the County's Medi-Cal Managed Care Plans, and over 41,353 Contra Costa County residents have enrolled in health insurance plans through the Covered California exchange; and WHEREAS, the State and Contra Costa County are currently overseeing the 2017 open enrollment period, and the ACA continues to assist Contra Costa County in providing health care to its residents to this day; and WHEREAS, the public and private providers of health care to Contra Costa County residents must be fairly compensated for their services, and the increased access to higher quality health insurance that the ACA has provided for Californians and Contra Costa County residents has become a crucial element in helping Contra Costa County health providers receive more consistent and fair compensation; and WHEREAS, a loss of Medi-Cal funding for Contra Costa County's community health centers' MCE patients would not only limit their ability to serve 74,631 MCE enrollees, but also undermine their ability to serve their entire patient population of over 90,000 Contra Costa County residents; and WHEREAS, Contra Costa County is committed to ensuring that all County residents have access to reliable and culturally appropriate primary care services; WHEREAS, Eight (8) Emergency Rooms in Contra Costa County and other desperately needed services have been threatened by ACA potential changes. The State and Contra Costa County's ACA implementations have been crucial in preserving many of these services; and WHEREAS, multiple leaders of the Executive and Legislative branches of the Federal Government in 2017 have stated their desire to repeal the ACA even though they have not established replacement policies to ensure that over 20 million Americans who have gained health insurance through ACA-subsidized programs maintain their access to care; NOW, THEREFORE BE IT RESOLVED THAT THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY urges the Executive and Legislative branches of the Federal Government to build on the many successes of the Affordable Care Act and to work to improve the ACA instead of repealing it; and BE IT FURTHER RESOLVED THAT THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY urges the Executive and Legislative branches of the Federal Government to acknowledge reports from multiple agencies of the Federal Government which have proven that year-to-year rises in the overall 5 September 19, 2017 Contra Costa County Board of Supervisors Minutes 653 cost of health care in the United States decreased in the years following the passage and major implementations of the ACA, and that solvency for the Medicare trust fund has increased since the passage and implementation of the ACA; and BE IT FURTHER RESOLVED THAT THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY will direct Contra Costa County staff to seek opportunities to work with Federal, State, County and local leaders representing California residents to oppose the repeal of the Affordable Care Act and any policy proposals to reduce funding for Medicaid and Medicare. Contact: L. DeLaney, 925-335-1097 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: September 19, 2017 Contra Costa County Board of Supervisors Minutes 654 September 19, 2017 Contra Costa County Board of Supervisors Minutes 655 September 19, 2017 Contra Costa County Board of Supervisors Minutes 656 September 19, 2017 Contra Costa County Board of Supervisors Minutes 657 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No.22138 to cancel one (1) Secretary-Advanced Level (J3TG)(represented) vacant position no. 2738 at salary plan and grade 3R2 1163 ($3,885 - $4,973) and add one (1) Sheriff’s Specialist (64VE)(represented) position at salary plan and grade VN5 1285 ($4,465 - $5,563) in the Sheriff's Office - Support Services Bureau. FISCAL IMPACT: An annual cost of $6,115 to the Office of the Sheriff General Fund and $1,117 increase in retirement cost. BACKGROUND: Due to changes in assignment duties, the Office of the Sheriff is requesting the change in classification to better align job function with classification’s essential functions. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, it will impede the organization structure of the Office of the Sheriff which may result in delayed administrative reporting within the Support Services Bureau. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Marcie Clark, (925) 335-1545 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robyn Hanson C. 19 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:September 19, 2017 Contra Costa County Subject:Cancel one (1) Secretary-Advanced Level (J3TG), Add one (1) Sheriff’s Specialist (64VE) position to the Support Services Bureau. September 19, 2017 Contra Costa County Board of Supervisors Minutes 658 CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS P300 No. 22138 MINUTES ATTACHMENTS Signed P300 22138 September 19, 2017 Contra Costa County Board of Supervisors Minutes 659 POSITION ADJUSTMENT REQUEST NO. 22138 DATE 5/16/2017 Department No./ Department Office of the Sheriff Budget Unit No. 0255 Org No. 2512 Agency No. 25 Action Requested: Cancel one (1) Secretary-Advanced Level (J3TG) position #2738, Add one (1) Sheriff's Specialist (64VE) position to the Support Service Bureau. Proposed Effective Date: 9/13/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $6,114.73 Net County Cost $6,114.73 Total this FY $6,114.73 N.C.C. this FY $6,114.73 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Office of the Sheriff General Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Mary Jane Robb ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Timothy M. Ewell 8/29/17 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 8/31/2017 Cancel one Secretary-Advanced Level positon no. 2738 and add one Sheriff's Specialist positon in the Office of the Sheriff Support Services Bureau. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Tanya Willams 8/31/2017 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/14/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Timothy M. Ewell Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 19, 2017 Contra Costa County Board of Supervisors Minutes 660 REQUEST FOR PROJECT POSITIONS Department Date 9/14/2017 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 19, 2017 Contra Costa County Board of Supervisors Minutes 661 September 19, 2017 Contra Costa County Board of Supervisors Minutes 662 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22155 to add two (2) permanent full-time Network Administrator I (LNSA) positions at salary grade ZA5-1694 ($6,380-$7,755) and cancel one (1) vacant permanent full-time Information Systems Technician l (LTWB) position #12312 at salary grade TB5-1408 ($4,086-$5,842) and one (1) vacant permanent full-time Information Systems Technician ll (LTVA) position #9727 at salary grade TB5-1393($4,735-$5,756) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this action has an annual cost of $67,575 with pension cost of $14,029 included. The cost will be offset 100% by Hospital Enterprise Fund I revenues. BACKGROUND: Contra Costa County Health Services (CCHS) Information Technology (IT) Unit is requesting to add two (2) permanent full-time Network Administrator I positions and cancel one vacant permanent full-time Information Systems Technician l (LTWB) position #12312 and one (1) vacant permanent full-time Information Systems Technician ll (LTVA) position #9727. The Contra Costa APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Shelanda Adams, 925-957-5263 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 20 To:Board of Supervisors From:William Walker, M.D., Health Services Date:September 19, 2017 Contra Costa County Subject:Add and cancel positions in the Health Services Department. September 19, 2017 Contra Costa County Board of Supervisors Minutes 663 BACKGROUND: (CONT'D) Health Services (CCHS) Information Technology (IT) Unit continues to strive in supporting applications that require a higher technical troubleshooting skill set. Health Services systems require a strong technical competency in the network and server realms. The two (2) new Network Administrator I positions will be tasked with creating system accounts and providing timely delivery of customer requests. Both tasks are greatly needed by the IT Department to assist the IT team in moving towards a more centralized cloud/virtual system management suite. The Department has determined that the two Information Systems Technician I and II positions no longer serve the operational needs of the IT Unit. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Information Technology Department (IT) will not have adequate support to accommodate the influx of system account requests received by the department. AGENDA ATTACHMENTS P300 No. 22155 HSD MINUTES ATTACHMENTS Signed P300 22155 September 19, 2017 Contra Costa County Board of Supervisors Minutes 664 POSITION ADJUSTMENT REQUEST NO. 22155 DATE 8/18/2017 Department No./ Department HEALTH SERVICES Budget Unit No. 0540 Org No. 6555 Agency No. A18 Action Requested: Add two permanent full-time Network Administrator I (LNSA) positions and cancel one vacant full-time Information System Technician l (LNSA) position #12312 and one vacant full-time Information System Technician ll (LTVB) position #9727 in the Health Services Department. Proposed Effective Date: 9/20/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $67,575.26 Net County Cost $0.00 Total this FY $56,312.71 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Hospital Enterprise Fund I Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Shelanda Adams ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 9/13/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/13/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the Department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 19, 2017 Contra Costa County Board of Supervisors Minutes 665 REQUEST FOR PROJECT POSITIONS Department Date 9/13/2017 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 19, 2017 Contra Costa County Board of Supervisors Minutes 666 September 19, 2017 Contra Costa County Board of Supervisors Minutes 667 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22156 to add one (1) full-time Materials Management Supervisor (VCHF) position at salary grade ZA5-1407 ($4,801-$5,836) and cancel one (1) vacant full-time Account Clerk-Experienced Level (JDVC) position #16228 at salary grade 3RH-0755 ($3,288-$4,076) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this action has an annual cost of $40,341 with pension cost of $7,497 included. The cost will be offset 100% by Hospital Enterprise Fund I revenues. BACKGROUND: Contra Costa County Health Services (CCHS) Information Technology (IT) Unit is requesting to add one Materials Management Supervisor (VCHF) position and cancel Account Clerk-Experience Level (JDVC) position. IT’s new Materials Management Supervisor position is needed to oversee IT’s warehouse’s daily functions and to supervise warehouse staff. Currently, IT has one contractor Storeroom Clerk working in the unit’s warehouse. The warehouse annually handles over $19,000,000 worth of expensive computer software and equipment. With the increasing APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Shelanda Adams, 925-957-5263 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 21 To:Board of Supervisors From:William Walker, M.D., Health Services Date:September 19, 2017 Contra Costa County Subject:Add and cancel positions in the Health Services Department September 19, 2017 Contra Costa County Board of Supervisors Minutes 668 BACKGROUND: (CONT'D) amount of expensive information technology supplies and equipment being handled on a daily basis, the Unit requires a higher skill level in order to assist in the management of this equipment. This position will perform tasks that are more complex than that of a Storeroom Clerk position, such as assisting the manager with such tasks as working with customers and IT technicians and engineers to develop equipment specifications and requirements; monitoring equipment maintenance contracts, managing the receivables daily; maintaining the warehouse inventory and reporting variances. The Materials Management Supervisor position will also supervise the soon to be added Storekeeper position. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Information Technology Department warehouse will not have adequate support to oversee the $19,000,000 worth of expensive computer software and equipment. AGENDA ATTACHMENTS P300 No. 22156 HSD MINUTES ATTACHMENTS Signed P300 22156 September 19, 2017 Contra Costa County Board of Supervisors Minutes 669 POSITION ADJUSTMENT REQUEST NO. 22156 DATE 7/31/2017 Department No./ Department HEALTH SERVICES Budget Unit No. 0540 Org No. 6555 Agency No. A18 Action Requested: Add one permanent full-time Materials Management Supervisor (VCHF) position and cancel vacant permanent full-time 40/40 Account-Clerk (JDVC) position#16228 in the Health Services Department. Proposed Effective Date: 8/20/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $40,341.48 Net County Cost $0.00 Total this FY $36,979.69 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Hospital Enterprise Fund I Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Shelanda Adams ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 9/13/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/13/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the Department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 19, 2017 Contra Costa County Board of Supervisors Minutes 670 REQUEST FOR PROJECT POSITIONS Department Date 9/13/2017 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 19, 2017 Contra Costa County Board of Supervisors Minutes 671 September 19, 2017 Contra Costa County Board of Supervisors Minutes 672 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22157 to increase the hours of one (1) Community Health Worker I (VKWC) position #6666 from 26/40 to 40/40; at salary level TC5-0933 ($3,003.27 - $3,311.10) in the Health Services Department. (Represented) FISCAL IMPACT: If this action is approved, there is an annual cost of approximately $20,440 which includes pension cost of $4,936. The cost is entirely offset with FQHC revenue. BACKGROUND: The Health Services Department is requesting to APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jacqueline Kidd, 925.957.5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 22 To:Board of Supervisors From:William Walker, M.D., Health Services Date:September 19, 2017 Contra Costa County Subject:Increase the hours of one permanent Community Health Worker I position in the Health Services Department. September 19, 2017 Contra Costa County Board of Supervisors Minutes 673 BACKGROUND: (CONT'D) increase the hours of one (1) position, as per the Memorandum of Understanding with Teamsters-856. The position is Community Health Worker I (VKWC) position #6666 from 26/40 to 40/40. The incumbent has been working the increased hours for the past six months to prevent mandatory overtime and these hours are certified by the Department Manager as being operationally necessary to continue the mandated functions of the department, to ensure patient care at the West County Health Center. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the West County Health Center will not have adequate staffing to meet the demand and volume of patient care needed for those we serve. CHILDREN'S IMPACT STATEMENT: AGENDA ATTACHMENTS P300 No. 22157 HSD MINUTES ATTACHMENTS Signed P300 22157 September 19, 2017 Contra Costa County Board of Supervisors Minutes 674 POSITION ADJUSTMENT REQUEST NO. 22157 DATE 8/30/2017 Department No./ Department Health Services Budget Unit No. 0540 Org No. 6384 Agency No. A18 Action Requested: Increase the hours of one part-time Community Health Worker I (VKWC) position #6666 from 26/40 to 40/40 in the Health Services Department. Proposed Effective Date: 9/20/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $20,440.06 Net County Cost $0.00 Total this FY $17,033.38 N.C.C. this FY 0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% FQHC Revenue Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jacqueline Kidd ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 9/13/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/13/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recomm ended by the Department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 19, 2017 Contra Costa County Board of Supervisors Minutes 675 REQUEST FOR PROJECT POSITIONS Department Date 9/14/2017 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 19, 2017 Contra Costa County Board of Supervisors Minutes 676 September 19, 2017 Contra Costa County Board of Supervisors Minutes 677 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22158 to increase the hours of three (3) Licensed Vocational Nurse (VT7G) positions: #15511 from 32/40 to 40/40, #15512 from 24/40 to 32/40 and position #9201 from 24/40 to 40/40 at salary level TAX-1287 ($4,226.80 - $4,631.58) in the Health Services Department. (Represented) FISCAL IMPACT: If this action is approved, there is an annual cost of approximately $76,636 which includes pension cost of $27,206. The cost is entirely offset with 100% County General Fund. BACKGROUND: The Health Services Department is requesting to increase the hours of three (3) positions, as per the Memorandum of Understanding with Teamsters-856. The position is Licensed Vocational Nurse (VT7G) position #15511 from 32/40 to 40/40, position #15512 from 24/40 to 32/40 and position #9201 from 24/40 to 40/40. The incumbents have been working the increased hours for the past six months to prevent mandatory overtime and these hours are certified by the Department Manager as being operationally necessary to continue the mandated functions of the department, to ensure patient care at the Martinez Detention Facility. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jacqueline Kidd, 925.957.5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 23 To:Board of Supervisors From:William Walker, M.D., Health Services Date:September 19, 2017 Contra Costa County Subject:Increase the hours of three permanent Licensed Vocational Nurse positions in the Health Services Department. September 19, 2017 Contra Costa County Board of Supervisors Minutes 678 September 19, 2017 Contra Costa County Board of Supervisors Minutes 679 BACKGROUND: (CONT'D) CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Martinez Detention Facility will not have adequate staffing to meet the demand and volume of patient care needed for those we serve. AGENDA ATTACHMENTS P300 No. 22158 HSD MINUTES ATTACHMENTS Signed P300 22158 September 19, 2017 Contra Costa County Board of Supervisors Minutes 680 POSITION ADJUSTMENT REQUEST NO. 22158 DATE 8/30/2017 Department No./ Department Health Services Budget Unit No. 0540 Org No. 5700 Agency No. A18 Action Requested: Increase the hours of three part-time Licensed Vocational Nurse (VT7G) positions: #9201 from 24/40 to 40/40, #15512 from 24/40 to 32/40 and #15511 from 32/40 to 40/40, in the Health Services Department. Proposed Effective Date: 9/20/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $76,635.69 Net County Cost $0.00 Total this FY $63,863.08 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% County General Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jacqueline Kidd ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 9/13/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/13/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the Department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 19, 2017 Contra Costa County Board of Supervisors Minutes 681 REQUEST FOR PROJECT POSITIONS Department Date 9/14/2017 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 19, 2017 Contra Costa County Board of Supervisors Minutes 682 September 19, 2017 Contra Costa County Board of Supervisors Minutes 683 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22159 to add one (1) permanent full-time Pharmacist I (VYWA) position at salary level and plan grade TC5-1998 ($10,345-$11,975) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval this action has an annual cost of approximately $226,186.85 with pension costs of $51,016.84 already included. This is entirely offset by CCHP Member Premiums. BACKGROUND: The Department of Health Care Services issued a new regulation to all Health Plans effective July 1, 2017 to provide daily coverage including weekends for Pharmacy orders. The Contra Costa Health Plan does not have the adequate number of Pharmacists in order to comply with the new requirement and cannot continue to rely on overtime every weekend. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jo-Anne Linares, 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 24 To:Board of Supervisors From:William Walker, M.D., Health Services Date:September 19, 2017 Contra Costa County Subject:Add one Pharmacist I position in the Health Services Department September 19, 2017 Contra Costa County Board of Supervisors Minutes 684 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the health plan will not have adequate staff to comply with the new requirement issued by the Department of Health Care Services, and may adversely impact pharmaceutical needs of CCHP members. AGENDA ATTACHMENTS P300 No. 22159 HSD MINUTES ATTACHMENTS Signed P300 22159 September 19, 2017 Contra Costa County Board of Supervisors Minutes 685 POSITION ADJUSTMENT REQUEST NO. 22159 DATE 9/1/2017 Department No./ Department Health Services Budget Unit No. 0860 Org No. 6105 Agency No. A18 Action Requested: Add one (1) Pharmacist I (VYWA) position in the Health Services Department. Proposed Effective Date: 9/20/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $226,186.00 Net County Cost $0.00 Total this FY $169,639.49 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Contra Costa Health Plan Member Premiums Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jo-Anne Linares ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 9/13/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 9/13/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the Department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 19, 2017 Contra Costa County Board of Supervisors Minutes 686 REQUEST FOR PROJECT POSITIONS Department Date 9/14/2017 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 19, 2017 Contra Costa County Board of Supervisors Minutes 687 September 19, 2017 Contra Costa County Board of Supervisors Minutes 688 RECOMMENDATION(S): Adopt Position Adjustment Resolution No. 22131 to increase the hours of one part-time 32/40 hour Health Services Planner/Evaluator Level B (VCXD), position #16913, at salary level 2B2 - 1323 ($4,552 - $7,459) to full-time in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, there is an annual cost of approximately $16,667, which includes estimated pension costs of $4,025. The cost will be funded 100% by the Primary Prevention Grant. BACKGROUND: The Health Services Department is requesting to increase the hours of one part-time 32 hour Health Services Planner/Evaluator Level B position to a full time position in Behavioral Health Division’s Alcohol and Other Drug Services Program. With the receipt of additional funds and the increased demand and work load for Health Services Planner/Evaluator services in Alcohol and Other Drug Services Program, the department determined increasing this positions hours would be appropriate action to fulfill the needs of this program. The incumbent in the position is in agreement with the position hour increase. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Melissa Carofanello - 925-957-5248 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 25 To:Board of Supervisors From:William Walker, M.D., Health Services Date:September 19, 2017 Contra Costa County Subject:Increase hours of a part time Health Services Planner/Evaluator Level B position to full timeposition in the Health Services Department September 19, 2017 Contra Costa County Board of Supervisors Minutes 689 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Behavioral Health Division’s Alcohol and Other Drugs Services (AODS) Program will not be able to adequately provide the planning and evaluating component to its program and the services it provides to its consumers. CHILDREN'S IMPACT STATEMENT: AGENDA ATTACHMENTS P300 No. 22131 HSD MINUTES ATTACHMENTS Signed P300 22131 September 19, 2017 Contra Costa County Board of Supervisors Minutes 690 POSITION ADJUSTMENT REQUEST NO. 22131 DATE 7/24/2017 Department No./ Department HEALTH SERVICES Budget Unit No. 0466 Org No. 5938 Agency No. A18 Action Requested: Increase the hours of a part time Health Services Planner/Evaluator Level B (VCSD) position #16913 from 32 hours to full time 40 hours in the Health Services Department. Proposed Effective Date: 9/20/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $16,667.01 Net County Cost $0.00 Total this FY $15,278.10 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Primary Prevention grant revenues Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Melissa Carofanello ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 8/9/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 8/9/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the Department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 September 19, 2017 Contra Costa County Board of Supervisors Minutes 691 REQUEST FOR PROJECT POSITIONS Department Date 9/13/2017 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY September 19, 2017 Contra Costa County Board of Supervisors Minutes 692 September 19, 2017 Contra Costa County Board of Supervisors Minutes 693 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to apply for and accept a grant in an amount not to exceed $149,971 from the Association of California Community and Energy Services (ACCES) to provide funding for installations of energy- and water-efficient dishwashers and clothes washers to low-income households within disadvantaged communities (per CalEnviro Screen 2.0) for the period July 1, 2017 through June 30, 2019. FISCAL IMPACT: 100% Funded by ACCES. No County General Fund monies will be used to fund this program. BACKGROUND: The California Global Warming Solutions Act of 2006 designates the California Air Resources Board (CARB) as the state agency charged with monitoring and regulating sources of emissions of greenhouse gases. CARB is required to adopt a statewide greenhouse gas emissions limit equivalent to the statewide greenhouse gas emissions level in 1990 to be achieved by 2020, and to adopt rules and regulations in an open public process to achieve the maximum, technologically feasible, and cost-effective greenhouse gas emissions reductions. The act authorizes CARB APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Laura Glass 925-674-7834 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 26 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 19, 2017 Contra Costa County Subject:Water-Energy Grant Agreement between Association of California Energy Services and Department of Conservation and Development September 19, 2017 Contra Costa County Board of Supervisors Minutes 694 BACKGROUND: (CONT'D) to include use of market-based compliance mechanisms. The State has provided funding from the Greenhouse Gas Reduction Fund (Health and Safety Code Section 39710 et seq.) to the Association of California Community and Energy Services (ACCES) to assist in financing projects associated with Section2 of the Budget Act of 2015 (Senate Bill 101, Section 13) to administer the Water-Energy Grant Program. The purpose of the proposed Agreement with ACCES is to provide funding for installation of Energy Star qualified, water efficient dishwashers and clothes washers to low-income households within disadvantaged communities (per CalEnviro Screen 2.0) to replace non energy efficient appliances. CONSEQUENCE OF NEGATIVE ACTION: A denial would prevent the purchase of dishwashers and clothes washers to low-income households with disadvantages communities. September 19, 2017 Contra Costa County Board of Supervisors Minutes 695 RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or his designee, to execute, on behalf of the County, Contract #26-671-12 with nThrive Solutions, Inc., a corporation, in an amount not to exceed $135,120, to provide tumor registry and oncology interim management services for Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers for the period from August 1, 2017 through July 31, 2018. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On August 16, 2016, the Board of Supervisors approved Contract #26-671-11 with nThrive Solutions, Inc., for the provision of temporary medical coding, tumor registry and oncology interim management services for CCRMC and Contra Costa Health Centers for the period from August 1, 2016 through July 31, 2017. Approval of Contract #26-671-12 will allow nThrive Solutions, Inc., to continue to provide tumor registry and interim oncology management services through July 31, 2018. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County will not be able to provide tumor registry and interim oncology management services to meet regulatory requirements. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, m Wilhelm C. 27 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 19, 2017 Contra Costa County Subject:Contract #26-671-12 with nThrive Solutions, Inc. September 19, 2017 Contra Costa County Board of Supervisors Minutes 696 RECOMMENDATION(S): APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute a contract with Battalion One Fire Protection, Inc., in an amount not to exceed $800,000, to provide fire system and fire sprinkler repair and certification services, for the period October 1, 2017 through September 30, 2020, Countywide. FISCAL IMPACT: This cost is to be funded through Facilities Services maintenance budget, 100% General Fund. BACKGROUND: Public Works Facilities Management is responsible for maintaining and certifying fire sprinkler systems at all County facilities. Facilities staff is not certified to repair or replace sprinkler systems or conduct five (5) year fire sprinkler certifications. As these certifications are required, we historically sublet them to outside vendors. There is also several large scale fire system and sprinkler upgrade projects that Facilities expects to complete this year. As bid on BidSync #1609-198, Battalion One Fire Protection, Inc., (Battalion One) was one of several vendors to bid this work. Facilities are awarding this commodity to Battalion One. This request is for a three (3) year contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 28 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 19, 2017 Contra Costa County Subject:APPROVE a contract with Battalion One Fire Protection, Inc. September 19, 2017 Contra Costa County Board of Supervisors Minutes 697 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, fire sprinkler repair and certification services with Battalion One will be discontinued. September 19, 2017 Contra Costa County Board of Supervisors Minutes 698 RECOMMENDATION(S): APPROVE and AUTHORIZE the Assessor, or designee, to execute Amendment No. 1 to Software and Services Agreement with The Sidwell Company, effective September 19, 2017, to increase the payment limit by $20,000, to a new payment limit of $119,880, with no change to the term, to provide additional parcel fabric conversion services for the Parcel Fabric Geographic Information System (GIS) Conversion Project. FISCAL IMPACT: 100% General Fund BACKGROUND: In April of 2017, the Assessor's Office received approval to contract with The Sidwell Company to install and configure software, and provide technical support services and training necessary for the Assessor's Office to transition from a Computer Aided Drafting (CAD) based mapping environment to a Parcel Fabric Geographic Information System (GIS) based mapping environment. During the clean-up process, The Sidwell Company discovered that the number of parcel boundary features (curves and lines) required for the clean-up is significantly higher APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Danielle Gomez, (925) 313-7508 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 29 To:Board of Supervisors From:Gus Kramer, Assessor Date:September 19, 2017 Contra Costa County Subject:APPROVE and AUTHORIZE Amendment No. 1 to Software and Services Agreement with The Sidwell Company September 19, 2017 Contra Costa County Board of Supervisors Minutes 699 BACKGROUND: (CONT'D) than originally anticipated. This cleaning and scrubbing of thousands of linear parcel boundary features is necessary to optimize the performance of data in the parcel fabric model and will ultimately reduce thousands of vertices in linear data without reducing the integrity of the parcel features in the GIS. In order to complete the above data clean-up portion of the project, the Assessor's Office will require additional parcel fabric conversion services from The Sidwell Company. Amendment No. 1 will provide for the additional services. The Assessor's Office recommends that the Board of Supervisors approve Amendment No. 1, increasing the payment limit by $20,000, to a new payment limit of $119,880. CONSEQUENCE OF NEGATIVE ACTION: If the amendment is not approved, The Sidwell Company will not be able to properly clean the data and the project will suffer as a result. September 19, 2017 Contra Costa County Board of Supervisors Minutes 700 RECOMMENDATION(S): APPROVE the Third Amendment to Lease Agreement with Mt. Diablo Unified School District to extend the term for four years from October 1, 2017 to September 30, 2021, for approximately 2,400 square feet of medical office space located at 215 Pacifica Avenue, Bay Point, for continued occupancy by the Health Services Department, under the terms and conditions set forth in the Lease. AUTHORIZE the Interim Public Works Director, or designee, to execute the Third Amendment to Lease Agreement on behalf of the County and to exercise any options to extend the Lease. AUTHORIZE the Auditor-Controller to issue a check in the sum of $4.00 made payable to Mt. Diablo Unified School District for payment in full for the four-year extension term. FISCAL IMPACT: The Lease will obligate the County to pay a rent of $1.00 per year during the four-year term. The amount was anticipated and budgeted in the Health Services Department’s approved FY 2017/18 budget. (85% Hospital Enterprise Fund; 15% General Fund) APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stacey Sinclair (925) 313-2130 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 30 To:Board of Supervisors From:Brian M. Balbas, Interim Public Works Director/Chief Engineer Date:September 19, 2017 Contra Costa County Subject:APPROVE the Third Amendment to Lease Agreement for medical office space for the Health Services Department, 215 Pacifica Avenue, Bay Point September 19, 2017 Contra Costa County Board of Supervisors Minutes 701 BACKGROUND: The County has leased this space for use by the Health Services Department since May 2006 to provide health services and education to the community. The Health Services Department requires this medical office space for use by the Contra Costa Health Centers Division as they have no other locations in Bay Point for those services. CONSEQUENCE OF NEGATIVE ACTION: Failure to approve the Third Amendment to Lease Agreement may result in having to find new space for the Health Services Department’s education and medical programs which may result in higher costs to the County. ATTACHMENTS Third Amendment to Lease Agreement September 19, 2017 Contra Costa County Board of Supervisors Minutes 702 c:\docume~1\destin~1\locals~1\temp\bcl technologies\easypdf 7\@bcl@1c1749b1\@bcl@1c1749b1.docx THIRD AMENDMENT TO LEASE AGREEMENT 215 Pacifica Avenue Bay Point, California 1. EFFECTIVE DATE AND PARTIES: Effective October 1, 2017, MT. DIABLO UNIFIED SCHOOL DISTRICT (“DISTRICT”), a public school district of the State of California, and the COUNTY OF CONTRA COSTA (“COUNTY”), a political subdivision of the State of California, mutually agree and promise as follows: 2. AUTHORITY: The parties entered into that certain Lease Agreement on May 1, 2006 (the “Agreement”), to lease a portion of the building identified as 215 Pacifica Avenue, Bay Point to the COUNTY for use for education and health services for community members and for the use of the associated parking lot. On July 3, 2008, the parties entered into a First Amendment to Lease Agreement to extend the term to September 30, 2013, and to allow for certain improvements to the school site. On October 3, 2013, the parties entered into a Second Amendment to Lease Agreement to extend the term to September 30, 2017. 3. PURPOSE: The parties now desire to amend the Agreement to extend the term of the Agreement for an additional four (4) years. 4. AMENDMENT: A. Section 2. TERM of the Agreement is hereby amended, as follows: 2. TERM: The term of this Agreement is fifteen (15) years, five (5) months, commencing May 1, 2006, and ending September 30, 2021. September 19, 2017 Contra Costa County Board of Supervisors Minutes 703 c:\docume~1\destin~1\locals~1\temp\bcl technologies\easypdf 7\@bcl@1c1749b1\@bcl@1c1749b1.docx B. All other provisions of the Agreement shall remain in full force and effect and are reaffirmed. If there is any conflict between this Amendment and any provision of the Agreement as amended, the provisions of this Amendment shall control. IN WITNESS WHEREOF, the parties are executing this Third Amendment to Lease as of the date first above written. COUNTY DISTRICT COUNTY OF CONTRA COSTA, a political MT. DIABLO UNIFIED SCHOOL Subdivision of the State of California DISTRICT, a public school district of the State of California By ________________________ By _______________________ Brian Balbas Nellie Meyer, Ed.D. Interim Director of Public Works Superintendent RECOMMENDED FOR APPROVAL: BRIAN BALBAS, Interim Director of Public Works By ________________________ Karen Laws Principal Real Property Agent By: _______________________ Stacey Sinclair Senior Real Property Agent APPROVED AS TO FORM: SHARON L. ANDERSON, County Counsel By ________________________ Kathleen M. Andrus Deputy County Counsel APPROVED AS TO FORM: Atkinson Andelson Loya Ruud & Romo By ___________________________ Lawrence M. Schoenke September 19, 2017 Contra Costa County Board of Supervisors Minutes 704 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract with W. Darwin Myers (dba Darwin Myers Associates) in an amount not to exceed $225,000 to provide on call environmental consulting services and stormwater pollution prevention monitoring for the period July 1, 2017 through June 30, 2020. FISCAL IMPACT: No impact to the County General Fund. Costs will be covered by land development application fees. BACKGROUND: On June 15, 2017, the Department of Conservation and Development (DCD) conducted a bidding process inviting interested parties to submit their applications. DCD reviewed the qualifications of the entities who submitted bids and selected DMA on the basis of expertise, local knowledge and price. DMA provides geotechnical review and Stormwater Pollution Prevention monitoring services for land use projects requiring geology reports where topographical or geological/stormwater concerns are present. The work performed by DMA includes performing initial California Environmental Quality Act assessment on geotechnical issues, reviewing geotechnical reports submitted by applicants, reviewing grading plans and Stormwater Pollution Prevention monitoring reports, and providing guidance on other geotechnical matters. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stan Muraoka 925-674-7781 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 31 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 19, 2017 Contra Costa County Subject:Contract with Darwin Myers (DBA Darwin Myers Associates (DMA)) for “Geology Review and Stormwater Pollution Prevention Monitoring” September 19, 2017 Contra Costa County Board of Supervisors Minutes 705 CONSEQUENCE OF NEGATIVE ACTION: There would be no contract and the Department would not have the specialized consulting services provided by DMA. September 19, 2017 Contra Costa County Board of Supervisors Minutes 706 RECOMMENDATION(S): Approve and authorize the Health Services Director, or designee, to execute Amendment Agreement #23-556-3 with Performance Logic, Inc., a corporation, to modify the service software agreement to add Health Insurance Portability and Accountability Act (HIPAA) requirements for the handling and use of Protected Health Information (PHI) with no change in the payment limit of $183,370 or term of October 1, 2015 through August 31, 2018. FISCAL IMPACT: This amendment will be funded 100% by Hospital Enterprise fund I. (No rate increase) BACKGROUND: On November 2015, the County Administrator approved and the Purchasing Services Manager executed Software and Services Agreement #23-556 (as amended by Amendment Agreements #23-556-1 and #23-556-2) with Performance Logic, Inc. to provide annual licensing, software consulting, upgrade and maintenance services to the Health Services Information Systems Unit, for the period from October 1, 2015 through August 31, 2018. Approval of Contract Amendment Agreement #23-556-3 will require the Contractor to comply with HIPAA Business Associate requirements with no change in the original term of October 1, 2015 through August 31, 2018. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, the contractor will not be required to comply with the County’s HIPAA requirements to protect PHI when providing services to the Health Services Department’s Information Systems Unit. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Runt, 925-335-8700 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: L Walker, M Wilhelm C. 32 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 19, 2017 Contra Costa County Subject:Amendment #23-556-3 with Performance Logic, Inc. September 19, 2017 Contra Costa County Board of Supervisors Minutes 707 RECOMMENDATION(S): Approve and authorize the Health Services Director, or designee, to execute Contract Amendment Agreement #26-768-6 with Fred Nachtwey, M.D., an individual, effective August 1, 2017, to increase the payment limit by $43,000, to a new payment limit of $207,000, for providing additional hours of pulmonary services at the Contra Costa Regional Medical Center (CCRMC) and Health Centers, with no change in the original term of November 1, 2016 through October 31, 2017. FISCAL IMPACT: This amendment will be funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On September 27, 2016, the Board of Supervisors approved Contract #26-768-5 with Fred Nachtwey, M.D. for the provision of pulmonary services that include: consultation, sleep studies, and medical procedures at CCRMC and Health Centers, for the period from November 1, 2016 through October 31, 2017. Approval of Contract Amendment Agreement #26-768-6 will allow the contractor to provide additional hours of pulmonary services at CCRMC and Health Centers through October 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, patients requiring pulmonary services will not have access to the contractor’s services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm C. 33 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 19, 2017 Contra Costa County Subject:Amendment #26-768-6 with Fred Nachtwey, M.D. September 19, 2017 Contra Costa County Board of Supervisors Minutes 708 RECOMMENDATION(S): Approve and authorize the Health Services Director, or designee, to execute Contract #76-516-8 with Howard Young, M.D., an individual, in an amount not to exceed $300,000, to provide radiology physician services at the Contra Costa Regional Medical Center (CCRMC) and Health Centers for the period October 1, 2017 through September 30, 2020. FISCAL IMPACT: This contract will be funded 100% by Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On October 21, 2014, the Board of Supervisors approved Contract #76-516-7 with Howard Young, M.D. for provision of radiology services that included: consultation; on-call coverage services; supervision and interpretation of computed tomography scans, magnetic resonance imaging scans, ultrasounds, invasive procedures and plain films for CCRMC and Health Centers, for the period from October 1, 2014 through September 30, 2017. Approval of Contract #76-516-8 will allow the contractor to continue providing provide radiology physician services through September 30, 2020. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring radiology physician services at CCRMC and Health Centers will not have access to the contractor’s services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm C. 34 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 19, 2017 Contra Costa County Subject:Contract #76-516-8 with Howard Young, M.D. September 19, 2017 Contra Costa County Board of Supervisors Minutes 709 RECOMMENDATION(S): Approve and authorize the Health Services Director, or designee, to execute Contract #27-168-13 with Planned Parenthood Shasta-Diablo, Inc. (dba Planned Parenthood Northern California), a non-profit corporation, in an amount not to exceed $3,500,000, to provide obstetrics and gynecology (OB-GYN), and family planning services to Contra Costa Health Plan (CCHP) members for the period October 1, 2017 through September 30, 2018. FISCAL IMPACT: This contract will be funded 100% by Contra Costa Health Plan Enterprise Fund II. (No rate increase) BACKGROUND: On September 20, 2016, the Board of Supervisors approved Contract #27-168-12 with Planned Parenthood Shasta-Diablo, Inc. for the provision of OB-GYN and family planning services to CCHP members and County recipients, for the period from October 1, 2016 through September 30, 2017. Approval of Contract #27-168-13 will allow the contractor to continue to provide OB-GYN and family planning services through September 30, 2018. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, Contra Costa Health Plan members will not have access to this specialty provider's family planning and OB-GYN medical services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Tanquary, 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Afloyd, Marcy Wilhelm C. 35 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 19, 2017 Contra Costa County Subject:Contract #27-168-13 with Planned Parenthood Shasta-Diablo, Inc. (dba Planned Parenthood Northern California) September 19, 2017 Contra Costa County Board of Supervisors Minutes 710 RECOMMENDATION(S): Approve and authorize the Health Services Director, or designee, to execute Contract #23-400-11 with Contra Costa Regional Health Foundation, a non-profit corporation, in an amount not to exceed $125,004 to provide professional consultation services to the Health Services Director regarding the Contra Costa Regional Medical Center (CCRMC) and Health Centers for the period October 1, 2017 through September 30, 2018. FISCAL IMPACT: This contract will be funded 100% by the Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On September 23, 2014, the Board of Supervisors approved Contract #23-400-8 (as amended by Amendment Agreement #23-400-9 and #23-400-10) with Contra Costa Regional Health Foundation, for the period from October 1, 2014 through September 30, 2017, to provide professional consultation services to the Health Services Director regarding the CCRMC and Health Centers. Consultation services covered, but were not limited to: increasing community awareness of services provided; developing goals, policies, and procedures and by-laws; and working closely with the CCRMC and Health Centers' administrative and medical staff to develop application guidelines when requesting funding. Approval of Contract #23-400-11 will allow the the contractor to continue to provide consultation services to the Health Services Director regarding the CCRMC and Health Centers' community support and fundraising services through September 30, 2018. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: William Walker, 925-957-5410 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm C. 36 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 19, 2017 Contra Costa County Subject:Contract #23-400-11 with Contra Costa Regional Health Foundation September 19, 2017 Contra Costa County Board of Supervisors Minutes 711 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County will no longer receive continuous community support and fundraising activities for the CCRMC and Health Centers. September 19, 2017 Contra Costa County Board of Supervisors Minutes 712 RECOMMENDATION(S): Approve and authorize the Health Services Director, or designee, to execute Contract #77-125 with Center for Autism and Related Disorders, LLC, a limited liability partnership, in an amount not to exceed $1,400,000 to provide applied behavior analysis services for Contra Costa Health Plan (CCHP) members for the period October 1, 2017 through September 30, 2019. FISCAL IMPACT: This contract will be funded 100% by Contra Costa Health Plan Enterprise Fund II. BACKGROUND: Under Contract #77-125, the contractor will provide applied behavior analysis services to CCHP members for the period from October 1, 2017 through September 30, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, CCHP members will not receive the benefits of applied behavior analysis services from the contractor. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Tanquary, 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Alaina Floyd, Marcy Wilhelm C. 37 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 19, 2017 Contra Costa County Subject:Contract #77-125 with Center for Autism and Related Disorders, LLC September 19, 2017 Contra Costa County Board of Supervisors Minutes 713 RECOMMENDATION(S): Approve and authorize the Health Services Director, or designee, to execute Contract #77-120 with Goals for Autism, Inc., a corporation, in an amount not to exceed $400,000 to provide applied behavior analysis services for Contra Costa Health Plan (CCHP) members for the period October 1, 2017 through September 30, 2019. FISCAL IMPACT: This contract will be funded 100% by Contra Costa Health Plan Enterprise Fund II. BACKGROUND: Under Contract #77-120, the contractor will provide applied behavior analysis services to CCHP members for the period from October 1, 2017 through September 30, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, Contra Costa Health Plan members will not receive the benefits of applied behavior analysis services from the contractor. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Tanquary (925) 313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Afloyd, Marcy Wilhelm C. 38 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 19, 2017 Contra Costa County Subject:Contract #77-120 with Goals for Autism, Inc. September 19, 2017 Contra Costa County Board of Supervisors Minutes 714 RECOMMENDATION(S): Approve and authorize the Health Services Director, or designee, to execute Contract Amendment Agreement #74-058-24 with Seneca Family of Agencies, a non-profit corporation, to amend Novation Contract #74-058-23, to increase the automatic extension payment limit by $144,050 from $3,856,259 to a new payment limit of $4,000,309, with no change in the term of the automatic extension through December 31, 2017. FISCAL IMPACT: This amendment is funded 86% by Federal Medi-Cal, 9% by Mental Health Realignment, 1% by Mt. Diablo Unified School District and 4% by Mental Health Services Act. (No rate increase) BACKGROUND: On August 9, 2016, the Board of Supervisors approved Novation Contract #74-058-23 with Seneca Family of Agencies for the period from July 1, 2016 through June 30, 2017, which included a six-month automatic extension through December 31, 2017, for the provision of Mobile Crisis Response Teams for seriously emotionally disturbed (SED) children and their families. Approval of Contract Amendment Agreement #74-058-24 will allow the contractor to provide additional Mobile Crisis Response Team services for SED children and their families through December 31, 2017. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, SED children throughout Contra Costa County will have reduced access to Specialty Mental Health Services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Leslie Walker, Marcy Wilhelm C. 39 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 19, 2017 Contra Costa County Subject:Amendment #74-058-24 with Seneca Family of Agencies September 19, 2017 Contra Costa County Board of Supervisors Minutes 715 September 19, 2017 Contra Costa County Board of Supervisors Minutes 716 CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families.” Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale. September 19, 2017 Contra Costa County Board of Supervisors Minutes 717 RECOMMENDATION(S): Approve and authorize the Purchasing Agent to execute, on behalf of the Health Services Department, a purchase order with Verge Technologies, Inc., in an amount not to exceed $46,892 for the purchase of the Pulse Secure PSA5000 Appliance, licenses and support, and an End User License Agreement containing modified indemnification language with Pulse Secure, LLC, for the period September 30, 2017 through September 29, 2020. FISCAL IMPACT: Upon approval, this purchase order and agreement will be 100% funded by the Hospital Enterprise Fund I. BACKGROUND: The Pulse Secure Virtual Private Network (VPN) appliance is the portal that is used by all Health Services employees and vendors for remote access. It also serves as the authenticator for contract physicians using the ccLink Provider portal. The hardware was last refreshed in 2009 and has reached the end of its support lifecycle. The new hardware will replace the existing VPN concentrator and serve the Health Services VPN functionality for the next five to seven years. Approval will allow the vendor to provide licenses and support through September 29, 2020. The End User License Agreement (EULA) requires the County to indemnify Pulse Secure for any claims or damages arising out of County’s breach of the EULA, as well as for any claims or damages for unauthorized use of the products licensed to the County by third parties. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Runt, 925-335-8700 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: T Scott, Marcy Wihelm C. 40 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 19, 2017 Contra Costa County Subject:Purchase Order with Verge Technologies, Inc. September 19, 2017 Contra Costa County Board of Supervisors Minutes 718 CONSEQUENCE OF NEGATIVE ACTION: Without the hardware replacement, Health Services will not be able to support the ccLink provider portal and as a result patient care would be jeopardized. September 19, 2017 Contra Costa County Board of Supervisors Minutes 719 RECOMMENDATION(S): Approve and authorize the Purchasing Agent to execute, on behalf of the Health Services Department, an amendment to Purchase Order # F01722 with Mobile Instrument Service to increase the payment limit by $150,000 to a new payment limit of $249,000 for the cleaning, sharpening, and maintenance of surgical instruments for the Contra Costa Regional Medical Center (CCRMC) and Health Centers with no change in the original term of December 1, 2015 through November 30, 2017. FISCAL IMPACT: Upon approval, this amendment will be 100% funded by Hospital Enterprise Fund I. BACKGROUND: Mobile Instrument Service has overseen the maintenance of the surgical instruments for the CCRMC, but has never provided the same service for the Health Centers. A recent state survey revealed that many of the instruments at the Health Centers had not been maintained according to industry standards. In order to pass the state inspection, the vendor performed emergency cleaning and sharpening of all the instruments in Health Services. CONSEQUENCE OF NEGATIVE ACTION: If this change order is not approved, the CCRMC and Health Centers will be unable to continue to use the vendor for maintenance of surgical instruments. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tscott, Marcy Wilhelm C. 41 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 19, 2017 Contra Costa County Subject:Purchase Order with Mobile Instrument Service September 19, 2017 Contra Costa County Board of Supervisors Minutes 720 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to execute an agreement amendment with Mount Diablo Unified School District, to increase the payment limit by $103,000 to a new amount not to exceed $180,000 to provide Early Head Start Program Enhancement services and to extend the contract term by nine months from October 1, 2016 through September 30, 2017 to October 1, 2016 through June 30, 2018. FISCAL IMPACT: This agreement is funded by federal funds through the U.S. Department of Health and Human Services, Administration for Children and Families (ACF), CFDA No. 93.600. There is no County match requirement. BACKGROUND: Contra Costa County receives funds from the U.S. Department of Health and Human Services, Administration for Children and Families (ACF) to provide Head Start and Early Head Start program services to program eligible County residents. The Department of Employment and Human APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6346 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Carolyn Nguyen, Christina Reich, Haydee Ilan C. 42 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 19, 2017 Contra Costa County Subject:2017-18 Mount Diablo Unified School District Childcare Services Contract September 19, 2017 Contra Costa County Board of Supervisors Minutes 721 BACKGROUND: (CONT'D) Services (Department), in turn, contracts with a number of community-based organizations to provide a wider distribution of services. The original contract was for the term October 1, 2016 through September 30, 2017 in the amount of $77,000. Because it was less than $100,000, it did not require Board of Supervisors approval, per County policy. The amendment accounts for the standard annual renewal as well as an $150 increase of the per child rate from $350 to $500. The increased rate is determined by the funding received from ACF. Since the timing of the increase was the same as the annual renewal, the Department determined to combine both actions by amending the payment terms and extending the contract term for another year. Approval of this agreement will allow the continued provision of Early Head Start childcare services to 20 children enrolled in the program at Crossroads High School. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the County's ability to more widely distribute childcare services through partnerships with community based agencies will be hindered. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. September 19, 2017 Contra Costa County Board of Supervisors Minutes 722 RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a Software and Services Agreement Amendment with Gemalto Cogent Inc., formerly known as 3M Cogent Inc., to change the contractor name from 3M Cogent Inc. to Gemalto Cogent, Inc., with no change in the term or payment limit. FISCAL IMPACT: There is no additional fiscal impact from this action. BACKGROUND: The California Identification System (Cal-ID) is the automated system maintained by the California Department of Justice (DOJ) for retaining fingerprint files and identifying latent fingerprints. Cal-ID funds are collected from the fees from each vehicle registered - two dollars for non-commercial vehicles and four dollars from commercial vehicles - and are used to fund programs that enhance the capacity of the state and local law enforcement to provide mobile Automated Fingerprint Identification Systems (AFIS) that allow identification of individuals involved in motor vehicle crimes. The California APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandra Brown, (925)335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 43 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:September 19, 2017 Contra Costa County Subject:Corporation Name Change September 19, 2017 Contra Costa County Board of Supervisors Minutes 723 BACKGROUND: (CONT'D) Department of Justice has established the Remote Access Network (RAN), which is a uniform statewide network of equipment and procedures allowing local law enforcement agencies direct access to the Cal-ID System. The Contra Costa County local RAN board determines the placement of RAN equipment within the County, and coordinates the acceptance, delivery, and installation of RAN equipment. Acting as the local RAN board, mobile fingerprint identification hardware has been distributed to local law enforcement agencies within the County pursuant to the criteria specified in the Penal Code. Under the proposed contract, additional mobile fingerprint devices, software, implementation services, and software support will be purchased so that local law enforcement agencies can connect to the Cal-ID system while in the field. The Cogent Gemalto Mobile Identification (Mobile ID) solution provides a system that manages the transactions of mobile fingerprint captures from the field. The system will manage searches of the local Automated Fingerprint Identification System (AFIS) as well as the California Department of Justices’ (Cal-DOJ) AFIS and Federal Bureau of Investigations’ (FBI) Repository for Individuals of Special Concern (RISC) databases. The mobile identification devices and software bring the power of a full-scale AFIS to officers’ hands while in the field for all agencies within Contra Costa, to provide fast, accurate identity verification, arrest records, and warrant information on subjects contacted in the field. CONSEQUENCE OF NEGATIVE ACTION: If the Office of the Sheriff is not allowed to change the contractor name, the the County will not be in contract with the correct legal entity. CHILDREN'S IMPACT STATEMENT: No impact. September 19, 2017 Contra Costa County Board of Supervisors Minutes 724 RECOMMENDATION(S): APPROVE and AUTHORIZE Sheriff-Coroner, or designee, to execute a contract amendment with Gemalto Cogent Inc., formerly known as 3M Cogent Inc., to change the contractor name from 3M Cogent Inc. to Gemalto Cogent, Inc., with no change in the term or payment limit. FISCAL IMPACT: There is no additional fiscal impact from this action. BACKGROUND: The California Identification System (Cal-ID) is the automated system maintained by the California Department of Justice (DOJ) for retaining fingerprint files and identifying latent fingerprints. Cal-ID monies are collected from the fees from each vehicle registered, two dollars for non-commercial vehicles and four dollars from commercial vehicles, and are used to fund programs that enhance the capacity of the state and local law enforcement to provide automated mobile, fixed Livescan fingerprint capture stations and Automated Fingerprint Identification Systems (AFIS) that allow identification of individuals involved in motor vehicle crimes. The California Department APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 44 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:September 19, 2017 Contra Costa County Subject:Corporation Name Change September 19, 2017 Contra Costa County Board of Supervisors Minutes 725 BACKGROUND: (CONT'D) of Justice has established the Remote Access Network (RAN), which is a uniform statewide network of equipment and procedures allowing local law enforcement agencies direct access to the Cal-ID System. The Contra Costa County local RAN board determines the placement of RAN equipment within the County, and coordinates the acceptance, delivery, and installation of RAN equipment. The Office of the Sheriff, accting as the local RAN board, has distributed mobile fingerprint identification hardware to local law enforcement agencies within the County pursuant to the criteria specified in the Penal Code. Under the proposed contract, contractor will replace aging Livescan fingerprint capture device hardware, and provide implementation services and software support services so that local law enforcement agencies can continue to capture arrest and booking related fingerprints. The 3M Cogent Livescans provide the mechanism for the capture of fingerprints, photos and charge information as state and federally mandated for reporting to the California Department of Justice and the Federal Bureau of Investigations. The new hardware comes with updated the operating systems and reduce the current hardware failures experienced county-wide. CONSEQUENCE OF NEGATIVE ACTION: If the Office of the Sheriff is not allowed to change the contractor name, the the County will not be in contract with the correct legal entity. CHILDREN'S IMPACT STATEMENT: No impact. September 19, 2017 Contra Costa County Board of Supervisors Minutes 726 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Seneca Family of Agencies, a Non-Profit Corporation of California, in an amount not to exceed $429,487 to provide wraparound service to increase placement stability of children, for the period August 1, 2017 through October 31, 2017. FISCAL IMPACT: $429,487: 41% County (General Fund); 43% State (Foster Parent Recruitment Retention Services capped allocation, Children and Family Teams capped allocation, 2011 Realignment ); 16% Federal (Title IV-E Foster Care CFDA 93.658) BACKGROUND: Seneca Family of Agencies provides Wraparound Services, a community based intervention program that provides children with service alternatives to group homes care through expanded family-based services. Wraparound Services are services that are wrapped around a child living with his or her birth parent, relative, adoptive parent, foster parent or guardian. These services build on the strengths of each child and family APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Gina Chenoweth 8-4961 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 45 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:September 19, 2017 Contra Costa County Subject:Amend Contract with Seneca Family of Agencies for Wraparound Program Services to Children September 19, 2017 Contra Costa County Board of Supervisors Minutes 727 BACKGROUND: (CONT'D) and are tailored to address their unique and changing needs. Funding also provides 24 hours, 7 days a week non-emergency advise and consultation with foster parents and other caregivers by phone. This short-term contract will provide for continuation of wraparound services to children while new contracts are in negotiation. CONSEQUENCE OF NEGATIVE ACTION: At risk youth in restrictive group home settings will have less opportunities to transition into family-based services. CHILDREN'S IMPACT STATEMENT: This contract supports four of the five children's outcomes: 1) "Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for Productive Adulthood"; 3) "Families that are Safe, Stable and Nurturing"; and 4) "Communities that are Safe and Provide a High Quality of Life for Children and Families" by placing at risk youth into family-based or less restrictive service settings. September 19, 2017 Contra Costa County Board of Supervisors Minutes 728 RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee to execute a contract with Ricoh, USA, Inc., in an amount not to exceed $300,000 for scanning and indexing services for the term October 1, 2017 through September 30, 2019. FISCAL IMPACT: $300,000 General Fund; Budgeted. BACKGROUND: The Office of the Sheriff-Coroner has a backlog of files currently kept at the Office of the Sheriff's Records and Identification Unit. These documents include federal bookings and the Office of the Sheriff's Custody Alternative bookings. Due to the short staffing issues that continues to face the Sheriff's Records Unit it is imperative to have an outside contractor complete the work. CONSEQUENCE OF NEGATIVE ACTION: The Office of the Sheriff will be unable to scan an index the backlog of documents at the Office of the Sheriff's Records and Identification Unit. CHILDREN'S IMPACT STATEMENT: No impact. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 46 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:September 19, 2017 Contra Costa County Subject:Ricoh, USA, Inc. September 19, 2017 Contra Costa County Board of Supervisors Minutes 729 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Finance Director and Chief Assistant County Administrator as signature designee for any document that requires the signature of the County Administrator. FISCAL IMPACT: None. This is an administrative action. BACKGROUND: The responsibilities of the County Administrator often result in his being out of the office. Therefore it is recommended that the County Finance Director and Chief Assistant County Administrator be authorized as signature designee for any document that requires the signature of the County Administrator. This includes special authority to approve exceptional expenses approved by the Board of Supervisors on September 27, 2016. CONSEQUENCE OF NEGATIVE ACTION: Delay in daily operations. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Twa, County Administrator 925-335-1080 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Robert Campbell, Auditor-Controller, Sharon L. Anderson, County Counsel C. 47 To:Board of Supervisors From:David Twa, County Administrator Date:September 19, 2017 Contra Costa County Subject:Authorization of County Finance Director and Chief Assistant County Administrator September 19, 2017 Contra Costa County Board of Supervisors Minutes 730 RECOMMENDATION(S): ALLOCATE $125,000 from the Livable Communities Trust (District IV portion) to the Garden Park Apartments Community (GPAC) in Pleasant Hill and DIRECT the Director of the Department of Conservation and Development to incorporate the terms and conditions of the funds into a Revocable Grant Agreement between the County and GPAC for the project. FISCAL IMPACT: No General Fund impact. Funds in the amount of $125,000 are from the District IV allocation of deposits into the Livable Communities Trust. On December 3, 2013, the Board of Supervisors determined that revenue from the Fund should be spent equally among supervisorial districts. At build-out of the development projects contributing revenue to the Fund, deposits to the Fund will total $8,448,000. As of August 31, 2017 the fund balance was $7,706,905. The account has earned over $400,000 in interest to date. There have been $299,427 in expenditures. The following expenditures have been approved by the Board of Supervisors: $250,000 approved on October 22, 2013 for the Northern Waterfront Economic Development Initiative (fully expended) $1,432,830 approved on June 14, 2016 from the District I portion to provide matching funds for the development of the Heritage Point affordable housing project in North Richmond; $400,000 approved on December 20, 2016 from the District III portion for a feasibility study for the Marsh Creek Corridor Multi-Use Trail and to review and update land use policies related to agriculture; APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dominic Aliano, 925-521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 48 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:September 19, 2017 Contra Costa County Subject:Allocation of Funds from the Livable Communities Trust to the Garden Park Apartments Community, Pleasant Hill September 19, 2017 Contra Costa County Board of Supervisors Minutes 731 FISCAL IMPACT: (CONT'D) > $50,000 approved on March 07, 2017: from District IV ($25,000) and District V ($25,000) to assemble an Agra Tech Solar Light Greenhouse for the CoCo San Sustainable Farm project. $83,645 approved on March 14, 2017 from Districts IV and V to support the implementation of the “Rides for Veterans” program ($49,427 expended) BACKGROUND: The Livable Communities Trust Fund (Fund) was established to implement the County’s Smart Growth Action Plan. The goals of the Action Plan include enabling communities to meet affordable and regional fair share housing goals through the construction, development, and renovation of affordable and senior housing. Garden Park Apartment Community (GPAC), located in Pleasant Hill, is a permanent supportive housing program for 27 formerly homeless families. This program is a critical part of the County's continuum of homeless services and provides much needed affordable housing with intensive on-site services. Unfortunately, tenant rents and current operating subsidies have not kept pace with increasing operating costs. Therefore, GPAC sought, and received, an allocation of Project-Based Vouchers and Rental Assistance Demonstration (RAD) vouchers from the Housing Authority of the County of Contra Costa. The voucher program is regulated by the U.S. Department of Housing and Urban Development (HUD). As a condition of providing the RAD vouchers, HUD requires that the project have a replacement reserve account of $267,000. GPAC requested $125,000 from the District IV share of the Funds to partially fund the replacement reserve account. The Funds will be matched with an allocation of $142,000 from the City of Pleasant Hill. The Revocable Grant Agreement includes conditions so that the County is not obligated to disburse any portion of the $125,000 until GPAC has delivered evidence to the County that the Housing Authority has agreed to provide the RAD vouchers and County staff confirms that GPAC is not in default under any agreement between it and the County. In addition, if GPAC does not receive the award of RAD vouchers by December 31, 2017, the funds will be returned to the Fund. CONSEQUENCE OF NEGATIVE ACTION: If a replacement reserve account is not established, GPAC will not receive the RAD vouchers and may not be able to sustain operations. CHILDREN'S IMPACT STATEMENT: GPAC supports outcome number 3: Families are Economically Self Sufficient. ATTACHMENTS Revocable Grant Agreement September 19, 2017 Contra Costa County Board of Supervisors Minutes 732 1 REVOCABLE GRANT AGREEMENT Garden Park Apartments This Revocable Grant Agreement (the "Agreement") is dated _________, 2017, and is between the County of Contra Costa, a political subdivision of the State of California (the "County"), and Garden Park Apartments Community, a California nonprofit public benefit corporation ("Grantee"). RECITALS A. The Board of Supervisors of Contra Costa County (the “Board”) adopted Resolution No. 2002/262 as part of the July 9, 2002, approval of the Camino Tassajara Combined General Plan Amendment (the “Plan Amendment”). The resolution included conditions of approval that required the establishment of a Livable Communities Trust Fund (the “Trust Fund”). B. Through a board order dated November 15, 2005, the Board authorized the establishment of the Trust Fund, as identified in the Plan Amendment. The Trust Fund was established to implement the County’s Smart Growth Action Plan. The goals of the Smart Growth Action Plan include enabling communities to meet affordable and regional fair share housing goals through the construction, development and renovation of affordable and senior housing. C. Grantee owns and operates permanent supportive housing in Pleasant Hill for formerly homeless families. The facility is known as Garden Park Apartments Community. D. Grantee has applied for an award of Rental Assistance Demonstration (RAD) vouchers and Project Based Vouchers (PBV) from the Housing Authority of the County of Contra Costa (the “Housing Authority”). Access to RAD / PBV vouchers will enable Grantee to close the gap between rental income and the cost of operating Garden Park Apartments. E. Before it will grant RAD / PBV vouchers, the Housing Authority requires recipients to have an adequate replacement reserve account (“Reserve Account”). In order to meet this requirement, Grantee has requested funds from the City of Pleasant Hill (the “City”) and the County to supplement its Reserve Account. The City has agreed to provide funds in the amount of $142,000 for this purpose. Subject to the terms of this Agreement, the County is granting $125,000 from the Trust Fund for this purpose. The parties therefore agree as follows: AGREEMENT 1. Grant. Subject to the conditions set forth in this Agreement, the County hereby grants to Grantee One Hundred Twenty-Five Thousand Dollars ($125,000) (the “Grant Funds”) for the purpose set forth in Section 2 (Use) below. September 19, 2017 Contra Costa County Board of Supervisors Minutes 733 2 2. Use. Grantee shall use the Grant Funds to supplement its Reserve Account. Deposits and withdrawals from the Reserve Account must be consistent with limitations imposed by the RAD Use Agreement between Grantee and the Housing Authority. 3. Term. This Agreement will remain in effect through December 31, 2017 (the “Expiration Date”). The County has no obligation to disburse the Grant Funds to Grantee after the Expiration Date. 4. Conditions Precedent to Disbursement. The County is not obligated to disburse any portion of the Grant Funds unless all of the following conditions have been and continue to be satisfied: a. Grantee has delivered to the County evidence satisfactory to the County that the Housing Authority has agreed to provide the RAD vouchers to Grantee. b. Grantee is not in default under this Agreement or any other agreement between it and the County. c. All of the representations and warranties of Grantee set forth in this Agreement continuing to be true as of the disbursement date. 5. Special Condition. If the Grantee does not receive an award of RAD / PBV vouchers from the Housing Authority on or before the Expiration Date, Grantee shall repay the Grant Funds to the County upon the earlier to occur of (i) three business days after Grantee receives notice from the Housing Authority that the Housing Authority will not award RAD vouchers to Grantee, and (ii) the Expiration Date. The provisions of this Section 5 will survive the expiration or termination of this Agreement. 6. Representations and Warranties of Grantee. Grantee hereby represents and warrants to the County as follows: a. Organization. The Grantee is a duly organized, validly existing California nonprofit public benefit corporation, and is in good standing under the laws of the State of California and has the power and authority to own its property and carry on its business as now being conducted. b. Authority of Grantee. The Grantee has full power and authority to execute and deliver this Agreement and to perform and observe the terms and provisions of this Agreement. c. Authority of Persons Executing Documents. This Agreement is being executed and delivered by persons who are duly authorized to execute and deliver the same for and on behalf of Grantee, and all actions required under the Grantee's September 19, 2017 Contra Costa County Board of Supervisors Minutes 734 3 organizational documents and applicable governing law for the authorization, execution, delivery and performance of this Agreement and all other documents or instruments executed and delivered, or to be executed and delivered, pursuant to this Agreement, have been duly taken. d. Valid Binding Agreements. This Agreement and all other documents or instruments that have been executed and delivered pursuant to or in connection with this Agreement constitute or, if not yet executed or delivered, will when so executed and delivered, constitute legal, valid and binding obligations of the Grantee enforceable against it in accordance with their respective terms. e. No Breach of Law or Agreement. Neither the execution nor delivery of this Agreement, nor the performance of any provision, condition, covenant or other term hereof, will conflict with or result in a breach of any statute, rule or regulation, or any judgment, decree or order of any court, board, commission or agency whatsoever binding on the Grantee, or any provision of the organizational documents of the Grantee, or will conflict with or constitute a breach of or a default under any agreement to which the Grantee is a party. f. Pending Proceedings. The Grantee is not in default under any law or regulation or under any order of any court, board, commission or agency whatsoever, and there are no claims, actions, suits or proceedings pending or, to the knowledge of the Grantee, threatened against or affecting the Grantee, at law or in equity, before or by any court, board, commission or agency whatsoever which might, if determined adversely to the Grantee, materially affect the Grantee's ability to carry on its business. g. Financial Statements. The financial statements of the Grantee, and other financial data and information furnished by, or on behalf of the Grantee, to the County fairly present the information contained therein. As of the date of this Agreement, there has not been any adverse, material change in the financial condition of the Grantee from that shown by such financial statements and other data and information. 7. Default. Each of the following constitutes a default by Grantee under this Agreement: a. Suspension. Grantee voluntarily suspends its business or the Grantee is dissolved or terminated. b. Default under Other Agreements. The occurrence of any event that acts, or with the passage of time would act, to accelerate any indebtedness owed by Grantee. c. Condemnation. The condemnation, seizure, or appropriation of all or a substantial part of the real property owned by Grantee. September 19, 2017 Contra Costa County Board of Supervisors Minutes 735 4 d. Incorrect Representation or Warranty. Any Grantee representation or warranty contained in this Agreement, or in any application, financial statement, certificate, report or correspondence submitted to the County in connection with the subject of this Agreement, proving to have been incorrect in any material respect when made and having a material adverse effect on Grantee’s operations. 8. Remedies. Upon the occurrence of any default under this Agreement on or prior to the Expiration Date, Grantee shall immediately repay the Grant Funds to the County. 9. Notices. All notices required or permitted by any provision of this Agreement must be in writing and sent by registered or certified mail, postage prepaid, return receipt requested, or delivered by express delivery service, return receipt requested, or delivered personally, to the following addresses: To Grantee: Garden Park Apartments Community 1360 Mission Street, Suite 300 San Francisco, California 94103 Attention: Asset Management To County: County of Contra Costa Department of Conservation and Development 30 Muir Road Martinez, California 94553 Attention: Assistant Deputy Director 10. Governing Law. This Agreement is governed by the laws of the State of California. 11. Severability. If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions will continue in full force and effect unless the rights and obligations of the parties have been materially altered or abridged by such invalidation, voiding or unenforceability. [Signature Page Follows] September 19, 2017 Contra Costa County Board of Supervisors Minutes 736 5 The County and the Grantee are signing this Agreement as of the date written in the introductory paragraph. COUNTY: GRANTEE: COUNTY OF CONTRA COSTA, a GARDEN PARK APARTMENTS political subdivision of the State of COMMUNITY, a California nonprofit of California public benefit corporation By: _______________________ By: _______________________ John Kopchik Jennifer Dolin Director of Conservation Vice President and Development APPROVED AS TO FORM SHARON L. ANDERSON, COUNTY COUNSEL By: _______________________ By: _______________________ Kathleen M. Andrus Name Deputy County Counsel Title September 19, 2017 Contra Costa County Board of Supervisors Minutes 737 RECOMMENDATION(S): AUTHORIZE the Castle Rock County Water District to submit an annual financial compilation, in lieu of the required annual audit, to the County's Office of the Auditor-Controller for fiscal year 2016-17 at the recommendation of the Auditor-Controller and in accordance with the provisions of Government Code Section 26909. FISCAL IMPACT: There is no fiscal impact to Contra Costa County. BACKGROUND: Government Code Section 26909(d) states: (1) A special district may, by annual unanimous request of the governing board of the special district and with annual unanimous approval of the board of supervisors, replace the annual audit required by this section with an annual financial compilation of the special district to be performed by the county auditor in accordance with professional standards, if all of the following conditions are met: APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joanne Bohren, 925-335-8640 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 49 To:Board of Supervisors From:Robert Campbell, Auditor-Controller Date:September 19, 2017 Contra Costa County Subject:Authorization to change fiscal year 2016-17 annual audit requirement for Castle Rock County Water District September 19, 2017 Contra Costa County Board of Supervisors Minutes 738 BACKGROUND: (CONT'D) (A) All of the special district's revenues and expenditures are transacted through the county's financial system. (B) The special district's annual revenues do not exceed one hundred fifty thousand dollars ($150,000). (C) The special district will pay for any costs incurred by the county auditor in performing a financial compilation. Those costs shall be charged against any unencumbered funds of the district available for that purpose. (2) A special district shall not replace an annual audit required by this section with an annual financial compilation of the special district pursuant to paragraph (1) for more than five consecutive years... The Castle Rock County Water District (District) provides untreated water to the rural residential Walnut Creek area for domestic use, landscape irrigation, and commercial horse stables. The District maintains its funds in the County Treasury and records receipts, revenues, and disbursements in the County's Finance System. The District's annual receipts and revenues do not exceed one hundred fifty thousand dollars ($150,000). The District has been in contact with a certified public accountant to perform an annual financial compilation for fiscal year 2016-17 to begin after approval of the Board of Supervisors. CONSEQUENCE OF NEGATIVE ACTION: The Castle Rock County Water District does not have the funds to continue to have annual audits conducted and will become out of compliance with Government Code Section 26909. September 19, 2017 Contra Costa County Board of Supervisors Minutes 739 RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to accept a donation in the amount of $23,200 from Andeavor Foundation, Inc. to purchase additional equipment for the Office of the Sheriff. FISCAL IMPACT: $23,200 in restricted donation revenue. BACKGROUND: Each year the Office of the Sheriff receives donations from individuals and various community organizations to help fund programs throughout the Sheriff's Office. The amount of $23,200 was donated by Andeavor Foundation, Inc. to purchase additional equipment for the Office of the Sheriff. CONSEQUENCE OF NEGATIVE ACTION: The Sheriff's Office will be unable to receive the donation revenue. CHILDREN'S IMPACT STATEMENT: No impact. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Liz Arbuckle, (925)335-1529 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Liz Arbuckle, Heike Anderson, Tim Ewell C. 50 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:September 19, 2017 Contra Costa County Subject:Andeavor Foundation, Inc. Donation September 19, 2017 Contra Costa County Board of Supervisors Minutes 740 RECOMMENDATION(S): ACCEPT the fiscal year 2016/17 Real Estate Fraud Prosecution Trust Fund Annual Report and APPROVE the continued expenditure of funds from the County’s Real Estate Fraud Prosecution Trust Fund for the fiscal year 2017/2018. FISCAL IMPACT: None. The District Attorney’s office will continue to receive the money in the Real Estate Fraud Prosecution Trust Fund for the fiscal year 2017/2018, in which revenue for fiscal year 2016/17 totaled $561,532.50. BACKGROUND: The State Legislature has determined that there is a need to enhance the capacity of local police and prosecutors to deter, investigate and prosecute real estate fraud crimes. The District Attorney’s Office Real Estate Fraud Unit investigates and prosecutes serious and significant cases involving fraudulent transactions that can cause unsuspecting victims to lose their life savings and homes. These crimes are traditionally not investigated by local police agencies that do not have the expertise to identify when fraud has occurred in legally complex real estate APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cherie Mathisen, (925)957-2234 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 51 To:Board of Supervisors From:Doug MacMaster, Chief Assistant District Attorney Date:September 19, 2017 Contra Costa County Subject:District Attorney's Annual Real Estate Fraud Prosecution Report for FY 2016/17 September 19, 2017 Contra Costa County Board of Supervisors Minutes 741 BACKGROUND: (CONT'D) transactions. The District Attorney’s Office has worked diligently to collaborate with the Contra Costa County Recorder’s Office to put in place a Fraud Notification program and a Mortgage and Foreclosure Advisory Program, thus the continued funding of the Real Estate Fraud Unit is essential to continue these programs. CONSEQUENCE OF NEGATIVE ACTION: The District Attorney's Office will not be in compliance with statute. ATTACHMENTS FY 2016-17 Annual Real Estate Fraud Report September 19, 2017 Contra Costa County Board of Supervisors Minutes 742 September 19, 2017 Contra Costa County Board of Supervisors Minutes 743 September 19, 2017 Contra Costa County Board of Supervisors Minutes 744 September 19, 2017 Contra Costa County Board of Supervisors Minutes 745 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute an addendum to the Memorandum of Understanding with the California Department of Justice to pay the State an amount not to exceed $10,000 for the County's participation in the Electronic Recording Delivery System Program, for the period July 1, 2017 through June 30, 2018. FISCAL IMPACT: There is no impact to the County General Fund for this program. It will be funded by dedicated Electronic Recording Delivery Trust Fund monies (2454). The cost is determined annually based on the number of participating counties and the number of real property documents recorded the previous year. Contra Costa's share for FY 2017/2018 is $8,647.73. BACKGROUND: On November 1, 2005, the Board approved and authorized the County Clerk-Recorder to participate in the Electronic Recording Delivery System Program and to enter into a Memorandum of Understanding with the State Attorney General for oversight of the program. The program enabled the County to improve and modernize its systems of recording and handling real property documents by electronically receiving documents from trusted and contracted agencies. Government Code section 27393 requires the Attorney General to develop regulations for review, approval, and oversight of the California Electronic Recording Delivery Program. Government Code section 27397 requires APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Laura Wilson 925-335-7921 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 52 To:Board of Supervisors From:Joseph E. Canciamilla, Clerk-Recorder Date:September 19, 2017 Contra Costa County Subject:Annual Electronic Recording Memorandum of Understanding September 19, 2017 Contra Costa County Board of Supervisors Minutes 746 BACKGROUND: (CONT'D) any county that establishes an electronic recording system to pay the Attorney General for the cost of regulation and oversight of the program. This Memorandum of Understanding permits Contra Costa to pay the Attorney General each year for its proportionate cost of developing and implementing the California Electronic Recording Delivery Program. CONSEQUENCE OF NEGATIVE ACTION: Services to residents will decline if Contra Costa does not continue participation in the California Recording Delivery System Program. ATTACHMENTS ERDS Addendum to MOU FY 2017/2018 September 19, 2017 Contra Costa County Board of Supervisors Minutes 747 September 19, 2017 Contra Costa County Board of Supervisors Minutes 748 September 19, 2017 Contra Costa County Board of Supervisors Minutes 749 RECOMMENDATION(S): Approve the list of providers recommended by the Contra Costa Health Plan's Medical Director on July 25-26, 2017 and August 22, 2017, and by the Health Services Director, as required by the California Department of Health Care Services and Managed Health Care, and the Centers for Medicare and Medicaid Services. FISCAL IMPACT: Not applicable. BACKGROUND: The National Committee for Quality Assurance (NCQA) requires that evidence of Board of Supervisors' approval must be contained within each Contra Costa Health Plan (CCHP) provider’s credentials file. Approval of this providers list, as recommended by the CCHP Medical Director, will enable the Contra Costa Health Plan to comply with this requirement. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, CCHP's providers will not be appropriately credentialed and in compliance with the NCQA. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patricia Tanquary, 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Tasha Scott, Marcy Wilhelm, Heather Wong C. 53 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:September 19, 2017 Contra Costa County Subject:Approve New and Recredentialed Providers in Contra Costa Health Plan’s Community Provider Network September 19, 2017 Contra Costa County Board of Supervisors Minutes 750 ATTACHMENTS Attachment September 19, 2017 Contra Costa County Board of Supervisors Minutes 751 Contra Costa Health Plan Provider Approved by Medical Director July 25, 2017 CREDENTIALING PROVIDERS JULY 2017 Name Specialty Wininger, Dwight, MD Anesthesiology Contra Costa Health Plan Provider Approved by Medical Director July 26, 2017 RECREDENTIALING PROVIDERS JULY 2017 Name Specialty Merkow, Maxwell, MD Surgery - Neurological Providers Approved by Medical Director August 22, 2017 CREDENTIALING PROVIDERS AUGUST 2017 Name Specialty Andrews, Alyssa, MFT-I Mental Health Services Aramian, Armela, NP Primary Care Family Medicine Christofas, Maryann, RD Dietitian Delacruz, Drew, BCBA Behavior Analysis Du, Perpetualyn, RBT Behavior Analysis Finkelstein, Lauren, MFT-I Mental Health Services Garner Sonkin, Jessica, PA Midlevel – Orthopaedic Surgery Assistant Golden, Donald, MD Primary Care Family Medicine Grimm, Georgina, NP Primary Care Internal Medicine Gugessa, Amsale, NP Primary Care Family Medicine Guillaume, Darren, PA Midlevel – Orthopaedic Surgery Assistant Hamilton, Gwendolyn, MD Primary Care Pediatrician Hermann-Metzger, Nicole, PsyD Mental Health Services Kris, Caroline, BCBA Behavior Analysis Lacocque, Patricia, LCSW Mental Health Services Lavelle, Laura, NP Primary Care Pediatrician Lee, Justin, MD Cardiovascular Disease September 19, 2017 Contra Costa County Board of Supervisors Minutes 752 Contra Costa Health Plan Providers Approved by Medical Director July 25, 26 and August 22, 2017 Page 2 of 3 CREDENTIALING PROVIDERS AUGUST 2017 Name Specialty Legaspi, Sonia, RBT Behavior Analysis Locke, Breanna, BCBA Behavior Analysis Okamura, Marian, LCSW Mental Health Services Paduraru, Adeline, RBT Behavior Analysis Piedrahita, Monica, BCBA Behavior Analysis Shen, Susan, MD Psychiatry Silva, Suzanne, NP Primary Care Family Medicine Simmons, Halsey, MFT Mental Health Services Umeh, Christiana, NP Primary Care Internal Medicine Wadhwa, Gurinder, DO Primary Care Family Medicine Wimett, Marie, NP Primary Care Pediatrician CREDENTIALING ORGANIZATIONAL PROVIDER AUGUST 2017 Provider Name Provide the Following Services Location John Muir Behavioral Health dba: John Muir Behavioral Health Center Mental Health Coincord RECREDENTIALING PROVIDERS AUGUST 2017 Name Specialty Aceves, Angela A., OD Optometry Adey, Geoffrey R., MD Surgery – Neurological Armstrong, Ingrid M., AuD Audiology Barcenas, Olivia S., MFT Mental Health Services Blumenstock, Edward M., MD Family Planning Brinton, Daniel A., MD Ophthalmology Brophy, Donald R., DC Chiropractic Medicine Burack, Jeffrey H., MD HIV/Aids Gomez, Michele A., MD Family Planning September 19, 2017 Contra Costa County Board of Supervisors Minutes 753 Contra Costa Health Plan Providers Approved by Medical Director July 25, 26 and August 22, 2017 Page 3 of 3 RECREDENTIALING PROVIDERS AUGUST 2017 Name Specialty Goodwin, Karen, DO Surgery – General Guarino, Cecille, NP Primary Care Family Medicine Hall, Christopher S., MD HIV/Aids Kiff, Natalie M., LCSW Mental Health Services Kumelachew, Hiruth, PA Mid-Level Family Planning Lit, Eugene S., MD Ophthalmology Littlefield, Matthew T., MD Psychiatry Lobao, Jeannette D., PsyD Bariatric Evaluations Makooi, Mahmood M., DC Chiropractic Medicine Nelson, Lisa Ingrid, NP Primary Care Internal Medicine HIV/Aids O’Brien, Stephen, MD HIV/Aids Ross, Joel, MD Otolaryngology Shell, Amy, NP Mid-Level Allergy & Immunology Thomas, Glenn, LCSW Mental Health Services Tong, Wilson P., MD Oncology RECREDENTIALING ORGANIZATIONAL PROVIDERS AUGUST 2017 Provider Name Provide the Following Services Location Bio-Medical Applications of California, Inc. dba: Bio-Medical Applications Ardenwood Dialysis Newark Fresenius Medical Care Diablo Nephrology Clinics, LLC dba: Fresenius Medical Care - Diablo Walnut Creek Dialysis Walnut Creek Crescent Healthcare, Inc. dba: Crescent Healthcare Infusion Therapy Hayward Brentwood Surgery Center, LLC dba: Brentwood Surgery Center Outpatient Surgery Brentwood Aspen Surgery Center, LLC dba: Aspen Surgery Center Outpatient Surgery Walnut Creek Vintage Estates, III, Inc. dba: Vintage Estates of Richmond Skilled Nursing Facility Richmond Bopl-July 25, 26 and Aug. 22, 2017 September 19, 2017 Contra Costa County Board of Supervisors Minutes 754 RECOMMENDATION(S): AUTHORIZE the Auditor- Controller to make a deduction from special tax proceeds at the rate of $0.09 per special assessment and credit that amount to the Assessor's account 1600-9607, pursuant to Board Resolution 84/332. FISCAL IMPACT: This action would allow the County to recover costs incurred in collecting special taxes on behalf of local agencies. BACKGROUND: The Assessor has developed and attempted to maintain parcel use codes for the internal use of this office and is not required to maintain such codes for other purposes. Local agencies imposing special taxes have made use of the parcel use codes in collecting special taxes. Government Code Sections 50077 (b) and 53978 (d) authorize the County to deduct from special tax proceeds its reasonable costs incurred in collecting special taxes on behalf of local agencies. CONSEQUENCE OF NEGATIVE ACTION: Denial of this action would prevent the County from recovering its costs incurred in collecting special taxes on behalf of local agencies. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sara Holman (925) 313-7503 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Laura Strobel, Dorothy Lim C. 54 To:Board of Supervisors From:Gus Kramer, Assessor Date:September 19, 2017 Contra Costa County Subject:Recovery of Costs for Maintaining Use Codes for Special Taxes September 19, 2017 Contra Costa County Board of Supervisors Minutes 755 ATTACHMENTS Use Code Resolution No. 84/332 September 19, 2017 Contra Costa County Board of Supervisors Minutes 756 September 19, 2017 Contra Costa County Board of Supervisors Minutes 757 RECOMMENDATION(S): ADOPT the fiscal year 2017-18 secured property tax rates as shown on Exhibit A, attached; AUTHORIZE the levy of these rates and those adopted by cities and multi-county districts, as shown in Exhibit B, against the taxable secured property within the County that is subject to each rate (anticipated revenues specified in Exhibit A are subject to changes in the secured roll); and ADOPT and levy the 2017-18 tax rate as shown on Exhibit B for the Unitary and Operating Non-Unitary property assessed by the State Board of Equalization with a single countywide value, as recommended by the Auditor-Controller. FISCAL IMPACT: Adoption of the attached property tax rates will generate over $2.1 billion in property tax revenues to be apportioned to the County, Cities, Schools and other eligible agencies. BACKGROUND: Under Government Code Section 29100, the Board of Supervisors is responsible for the adoption by resolution of the tax rates for the current year secured property tax roll. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/19/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Robert Campbell, 925-335-8604 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 19, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 55 To:Board of Supervisors From:Robert Campbell, Auditor-Controller Date:September 19, 2017 Contra Costa County Subject:Adoption of 2017-18 Secured Property Tax Rates and Authorization to Levy the 2017-18 Property Tax Roll September 19, 2017 Contra Costa County Board of Supervisors Minutes 758 BACKGROUND: (CONT'D) The General Obligation bond rates are provided by the Auditor at a level adequate to support the annual debt service requirements and necessary bond reserves. Government Code Section 29101 requires that the Board levy these rates on the appropriate taxable property in the County. Revenue and Taxation Code Section 100(b) provides for the tax rate to be applied to the Unitary and Operating Non-Unitary property. CONSEQUENCE OF NEGATIVE ACTION: Failure to approve this action will mean that the County will not be in compliance with Government Code Section 29101 and this will result in the loss of over $2.1 billion in property tax revenues. ATTACHMENTS Exhibit A Exhibit B September 19, 2017 Contra Costa County Board of Supervisors Minutes 759 Exhibit A COUNTYWIDE TAX AND TAX RATES CALCULATED BY THE AUDITOR Government Code Section 29142 allows a collection fee for debt service requirements on bonds authorized and issued by special districts up to one-fourth of one percent. The tax amounts and rates for special districts include an additional one-fourth of one percent as the County's collection fee. Amount to be raised Rate as Percentage on Secured Roll of Full Value Countywide tax $1,877,317,000 1.0000 % LOCAL SPECIAL DISTRICTS Contra Costa Water Land Levy 728,600 .0030 Pleasant Hill Rec. & Park 2009 1,612,900 .0218 SCHOOL DISTRICTS ELEMENTARY: Brentwood Elementary 1990 215,000 .0023 Brentwood Elementary 1997 1,541,300 .0161 Brentwood Elementary 2003 2,038,500 .0212 Brentwood Elementary 2016 2,290,100 .0239 Byron Elementary 2006 816,700 .0277 Lafayette Elementary 1995 1,660,000 .0193 Lafayette Elementary 2016 1,952,700 .0226 Moraga Elementary 1995 809,800 .0200 Moraga Elementary 2016 1,142,400 .0283 Oakley Elementary 1998 511,500 .0137 Oakley Elementary 2004 998,800 .0267 Oakley Elementary 2016 1,079,400 .0289 Orinda Elementary 927,900 .0144 Walnut Creek Elementary 1995 1,052,100 .0078 Walnut Creek Elementary 2002 1,113,300 .0083 Walnut Creek Elementary 2016 2,132,000 .0158 HIGH SCHOOL: Acalanes Union 1997 4,565,200 .0140 Acalanes Union 2002 6,040,000 .0185 Liberty Union 1994 1,377,000 .0082 Liberty Union 2001 1,964,000 .0117 Liberty Union 2016 4,237,600 .0251 UNIFIED SCHOOL DISTRICTS: Antioch USD SFID 2008 2,759,100 .0455 Antioch USD SFID 2012 2,232,200 .0369 John Swett 2002 562,500 .0233 John Swett 2008 1,377,800 .0571 John Swett 2016-P 936,900 .0388 John Swett 2016-Q 710,600 .0295 Martinez Unified 2010 3,150,200 .0521 Martinez Unified 2016 3,701,600 .0612 Mt Diablo 2002 12,348,800 .0327 Mt Diablo 2010 17,521,400 .0463 Pittsburg Unified 1995 0 .0000 Pittsburg Unified 2004 375,300 .0083 Pittsburg Unified 2006 2,246,400 .0494 Pittsburg Unified 2010 2,149,400 .0473 Pittsburg Unified 2014 2,238,200 .0493 San Ramon Unified 1998 8,640,400 .0188 San Ramon Unified 2002 13,742,300 .0299 San Ramon Unified 2012 2,952,500 .0065 West Contra Costa Unified 1998 1,498,100 .0053 West Contra Costa Unified 2000 5,227,100 .0184 West Contra Costa Unified 2002 17,066,200 .0600 West Contra Costa Unified 2005 17,066,200 .0600 West Contra Costa Unified 2010 13,652,900 .0480 West Contra Costa Unified 2012 13,652,900 .0480 COMMUNITY COLLEGE: CC Community College 2002 5,803,900 .0032 CC Community College 2006 12,436,600 .0068 CC Community College 2014 2,423,000 .0014 September 19, 2017 Contra Costa County Board of Supervisors Minutes 760 Exhibit B TAX RATES ADOPTED BY OTHER DISTRICTS Per certifications received from the governing body of each district. Rate as Percentage of Full Value MULTI-COUNTY DISTRICTS: Bay Area Rapid Transit 2004 .0063 % Bay Area Rapid Transit 2016 .0021 East Bay Regional Park .0021 East Bay MUD Dist 1 .0011 Livermore Joint Unified 1999 .0380 Livermore Jt 2016 .0424 Chabot-Las Positas Comm Coll 2004 .0212 Chabot-Las Positas Comm Coll 2016 .0233 CITIES: Orinda Roads Bond 2014 .0060 Orinda Roads Bond 2016 .0190 Brentwood, City of .0051 Lafayette, City of .0070 Richmond Pension Tax .1400 Martinez Park Bond 2008 .0347 TAX LEVY FOR UNITARY AND OPERATING NON-UNITARY PROPERTY FOR 2017/18 Rate as Percentage of Full Value Countywide Tax 1.5948 % (UNITARY) September 19, 2017 Contra Costa County Board of Supervisors Minutes 761