HomeMy WebLinkAboutMINUTES - 09122017 - (2)
CALENDAR FOR THE BOARD OF COMMISSIONERS
BOARD CHAMBERS ROOM 107, COUNTY ADMINISTRATION BUILDING
651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
FEDERAL D. GLOVER, CHAIR
KAREN MITCHOFF, VICE CHAIR
JOHN GIOIA
CANDACE ANDERSEN
DIANE BURGIS
FAY NATHANIEL
JANNEL GEORGE-ODEN
JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
ANNOTATED AGENDA & MINUTES
September 12, 2017
1:30 P.M. Convene and call to order.
Called to order at 2:45 p.m.
CONSIDER CONSENT ITEMS: (Items listed as C.1 through C.3 on the following agenda ) -
Items are subject to removal from the Consent Calendar by request from any
Commissioner or on request for discussion by a member of the public. Items removed
from the Consent Calendar will be considered with the Discussion Items.
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
There were no items removed for discussion.
September 12, 2017 Contra Costa County Housing Authority 1
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
There were no requests to speak at Public Comment.
ADJOURN
Adjourned the meeting at 2:50 p.m.
CONSENT ITEMS:
C.1 ACCEPT report on the expenditure of Public Housing Capital Funds for required
relocation moving costs that will be provided to the residents of the Las Deltas public
housing development in North Richmond as part of the process to vacate the property and
prepare it for disposition under HUD's Rental Assistance Demonstration (RAD) program.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden ABSENT
C.2 ACCEPT the 1st Quarter (Unaudited) Budget Report for the period ending June 30,
2017.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden ABSENT
C.3 RECEIVE the Housing Authority of the County of Contra Costa’s investment report
for the quarter ending June 30, 2017.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
September 12, 2017 Contra Costa County Housing Authority 2
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Fay Nathaniel ABSENT
Commissioner Jannel George-Oden ABSENT
GENERAL INFORMATION
Persons who wish to address the Board of Commissioners should complete the form provided for
that purpose and furnish a copy of any written statement to the Clerk.
All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be
routine and will be enacted by one motion. There will be no separate discussion of these items
unless requested by a member of the Board or a member of the public prior to the time the
Commission votes on the motion to adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair
calls for comments from those persons who are in support thereof or in opposition thereto. After
persons have spoken, the hearing is closed and the matter is subject to discussion and action by the
Board.
Comments on matters listed on the agenda or otherwise within the purview of the Board of
Commissioners can be submitted to the office of the Clerk of the Board via mail: Board of
Commissioners, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913; or via the
County’s web page: www.co.contracosta.ca.us, by clicking “Submit Public Comment” (the last
bullet point in the left column under the title “Board of Commissioners.”)
The County will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of taped recordings of all or portions of a Board meeting may be purchased
from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925)
335-1900, to make the necessary arrangements.
Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling
the Office of the Clerk of the Board, (925) 335-1900. The monthly agenda may also be viewed on
the County’s internet Web Page: www.co.contra-costa.ca.us
The Closed session agenda is available each month upon request from the Office of the Clerk of the
Board, 651 Pine Street, Room 106, Martinez, California, and may also be viewed on the County’s
Web Page.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
September 12, 2017 Contra Costa County Housing Authority 3
RECOMMENDATIONS
ACCEPT report on the expenditure of Public Housing Capital Funds for required relocation moving costs that will be
provided to the residents of the Las Deltas public housing development in North Richmond as part of the process to
vacate the property and prepare it for disposition under HUD's Rental Assistance Demonstration (RAD) program.
BACKGROUND
As part of the RAD conversion of the Las Deltas public housing units, HACCC is required to assist the families
living at Las Deltas to find new, affordable places to live. All of the residents living at Las Deltas at the time of
conversion, must be assisted under the laws and regulations set forth in the Uniform Relocation Act, California
Relocation Assistance Law and the California Relocation Assistance and Real Property Acquisition Guidelines. It is
expected that most, if not all, of the tenants at Las Deltas will move to another public housing property or will
relocate using a housing choice voucher. At least one family has expressed interest in buying their unit.
HUD regulations require that prior to the commencement of any relocation actions by a housing authority, the Board
of Commissioners and HUD must approve the relocation plan. On July 19, 2016 the Board approved the procurement
of relocation services from Overland, Pacific & Cutler (OPC) to provide relocation services to the residents of Las
Deltas for a fee not to exceed $301,753 and on June 13, 2017 the Board approved the Relocation Plan for Las Deltas
which included a total estimated relocation budget of approximately $1.3 million. The Board also approved a total
relocation budget of approximately $1.4 million in HACCC's current PHA Annual Plan CFP budget on December 6,
2016. This amount was slightly higher than estimated in the Relocation Plan as some families had left the property
during the period between approval of the two plans.
Action of Board On: 09/12/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 12, 2017
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 12, 2017
Contra
Costa
County
Subject:PAYMENT OF RELOCATION MOVING COSTS FOR RESIDENTS OF LAS DELTAS AS PART OF THE
RENTAL ASSISTANCE DEMONSTRATION PROGRAM
September 12, 2017 Contra Costa County Housing Authority 4
BACKGROUND (CONT'D)
>
Under relocation law, HACCC must provide residents who must move as a result of the conversion of Las Deltas
from the public housing program with the following:
Advisory Services. This includes referrals to comparable and suitable replacement homes, the inspection of
replacement housing to ensure that it meets established standards, help in preparing claim forms for
relocation payments and other assistance to minimize the impact of the move.
Payment for Moving Expenses. Las Deltas residents may choose either a:
Payment for their Actual Reasonable Moving and Related Expenses, or
Fixed Moving Expense and Dislocation Allowance, or
A combination of both, based on circumstances.
Replacement Housing Assistance. If they do not wish to continue in public housing or transfer to the
voucher program, Las Deltas residents can receive this assistance in order to rent, or if they prefer and are
able, to buy a comparable or suitable replacement home. To do this they may choose either:
Rental Assistance, or
Purchase Assistance.
OPC will provide the majority of the advisory services by providing personal search assistance to the families
who are moving and will also help ensure that HACCC meets its legal obligations surrounding relocation. Most, if
not all, of the replacement housing assistance will be provided through the public housing and housing choice
voucher programs. This Board Order is designed to clarify how payment for moving expenses will be provided to
all eligible Las Deltas families. Among other expenses, moving costs can include security deposits, utility transfer
fees and the costs to hire movers.
In order to ensure that OPC can assist Las Deltas residents in a timely manner, HACCC and OPC have
established a Trust Account administered by OPC and funded by HACCC using the approved CFP budget of
approximately $1 million for direct relocation costs for Las Deltas families. It is imperative that we expedite
payments of moving costs in the tight rental market faced by our families, especially security deposits and other
moneys due to new landlords. The trust will be funded in increments. The initial increment was $150,000. OPC
will provide HACCC with monthly invoices to reconcile the expenditures from the trust. Additionally, OPC
conducted a competitive bid process to identify a moving company that will serve the families of Las Deltas. OPC
entered into a subcontract agreement with Chipman Movers to pack, move and, if needed, store the families'
belongings.
FISCAL IMPACT
Funding of approximately $1.4 million is provided in the Housing Authority's (HACCC) current PHA Annual
Plan Capital Fund Program (CFP) budget for the cost of the relocation consultants and all direct relocation costs
that will be provided to families. Of this amount, $1 million is targeted for direct relocation costs for the families
of Las Deltas.
CONSEQUENCE OF NEGATIVE ACTION
None. Information item only.
CLERK'S ADDENDUM
ATTACHMENTS
Relocation Moving Costs
September 12, 2017 Contra Costa County Housing Authority 5
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Joseph Villarreal, Executive Director
DATE: September 12, 2017
SUBJECT: PAYMENT OF RELOCATION MOVING COSTS FOR RESIDENTS OF LAS DELTAS
AS PART OF THE RENTAL ASSISTANCE DEMONSTRATION PROGRAM
SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ACCEPT report on the expenditure of Public Housing Capital Funds for required relocation moving
costs that will be provided to the residents of the Las Deltas public housing development in North
Richmond as part of the process to vacate the property and prepare it for disposition under HUD's
Rental Assistance Demonstration (RAD) program.
II. FINANCIAL IMPACT:
Funding of approximately $1.4 million is provided in the Housing Authority's (HACCC) current PHA
Annual Plan Capital Fund Program (CFP) budget for the cost of the relocation consultants and all direct
relocation costs that will be provided to families. Of this amount, $1 million is targeted for direct
relocation costs for the families of Las Deltas.
III. REASONS FOR RECOMMENDATION/BACKGROUND
As part of the RAD conversion of the Las Deltas public housing units, HACCC is required to assist the
families living at Las Deltas to find new, affordable places to live. All of the residents living at Las Deltas
at the time of conversion, must be assisted under the laws and regulations set forth in the Unif orm
Relocation Act, California Relocation Assistance Law and the California Relocation Assistance and
Real Property Acquisition Guidelines. It is expected that most, if not all, of the tenants at Las Deltas will
move to another public housing property or will relocate using a housing choice voucher. At least one
family has expressed interest in buying their unit.
HUD regulations require that prior to the commencement of any relocation actions by a housing
authority, the Board of Commissioners and HUD must approve the relocation plan. On July 19, 2016
the Board approved the procurement of relocation services from Overland, Pacific & Cutler (OPC) to
provide relocation services to the residents of Las Deltas for a fee not to exceed $301,753 and on June
13, 2017 the Board approved the Relocation Plan for Las Deltas which included a total estimated
relocation budget of approximately $1.3 million. The Board also approved a total relocation budget of
approximately $1.4 million in HACCC's current PHA Annual Plan CFP budget on December 6, 2016.
This amount was slightly higher than estimated in the Relocation Plan as some families had left the
property during the period between approval of the two plans.
Under relocation law, HACCC must provide residents who must move as a result of the conversion of
Las Deltas from the public housing program with the following:
Advisory Services. This includes referrals to comparable and suitable replacement homes, the
inspection of replacement housing to ensure that it meets established standards, help in
preparing claim forms for relocation payments and other assistance to minimize the impact of
the move.
September 12, 2017 Contra Costa County Housing Authority 6
Payment for Moving Expenses. Las Deltas residents may choose either a:
o Payment for their Actual Reasonable Moving and Related Expenses, or
o Fixed Moving Expense and Dislocation Allowance, or
o A combination of both, based on circumstances.
Replacement Housing Assistance. If they do not wish to continue in public housing or transfer
to the voucher program, Las Deltas residents can receive this assistance in order to rent, or if
they prefer and are able, to buy a comparable or suitable replacement home. To do this they
may choose either:
o Rental Assistance, or
o Purchase Assistance.
OPC will provide the majority of the advisory services by providing personal search assistance to the
families who are moving and will also help ensure that HACCC meets its legal obligations surrounding
relocation. Most, if not all, of the replacement housing assistance will be provided through the public
housing and housing choice voucher programs. This Board Order is designed to clarify how payment
for moving expenses will be provided to all eligible Las Deltas families. Among other expenses, moving
costs can include security deposits, utility transfer fees and the costs to hire movers.
In order to ensure that OPC can assist Las Deltas residents in a timely manner, HACCC and OPC have
established a Trust Account administered by OPC and funded by HACCC using the approved CFP
budget of approximately $1 million for direct relocation costs for Las Deltas families. It is imperative that
we expedite payments of moving costs in the tight rental market faced by our families, especially
security deposits and other moneys due to new landlords. The trust will be funded in increments. The
initial increment was $150,000. OPC will provide HACCC with monthly invoices to reconcile the
expenditures from the trust. Additionally, OPC conducted a competitive bid process to identify a moving
company that will serve the families of Las Deltas. OPC entered into a subcontract agreement with
Chipman Movers to pack, move and, if needed, store the families' belongings.
V. CONSEQUENCES OF NEGATIVE ACTION:
None. Information item only.
September 12, 2017 Contra Costa County Housing Authority 7
RECOMMENDATIONS
ACCEPT the 1st Quarter (Unaudited) Budget Report for the period ending 6/30/17.
BACKGROUND
This report is intended to provide the Board of Commissioners with an overview of the financial position of the
Housing Authority of the County of Contra Costa (HACCC) for the 1st quarter period ending 6/30/2017. The report
begins with a summary of HACCC’s overall fiscal standing at the end of the quarter. The overall numbers are then
broken down by individual funds. Each fund overview includes a brief program summary and an explanation of the
variance between budgeted and actual performance.
AGENCY OVERVIEW:
HACCC's overall budget position for the quarter ending 6/30/17 is shown in the chart below. Activity in Section 8
Voucher and Housing Certificate programs had the most significant impact on HACCC's budget.
The projected revenue increase of $2,723,102 is primarily a result of the rapid increase in rents in the Section 8
Voucher and Housing Certificates programs which accounted for $2,461,155 or 90% of the increase. Rent increases
for these programs were over $3.4 million during this period.
Projected expenditure increase of $2,756,234 is a result of the rent increases referenced above less a major cost
adjustment benefiting all of the federal programs in implementing GASB (General Accounting Standards Board) -75
Action of Board On: 09/12/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 12, 2017
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.2
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 12, 2017
Contra
Costa
County
Subject:FY 2017-2018 1st QUARTER BUDGET REPORT
September 12, 2017 Contra Costa County Housing Authority 8
BACKGROUND (CONT'D)
>
Accounting and Financial Reporting for Post-Employment Benefits Other Than Pensions (OPEB). In accord with
OMB requirements, OPEB obligations are now recorded under the management fund HACCC's State Local
Programs.
HACC Agency Summary Annual Budget
1st Quarter
Actual
6/30/17
Remaining FY
Estimate Annual Total Variance
Revenue $ 114,281,783 $ 31,293,548 $ 85,711,337 $ 117,004,885 $ 2,723,102
Expenditures $ 113,496,710 $ 31,130,413 $ 85,122,533 $ 116,252,944 $(2,756,234)
$ 785,073 $ 163,135 $ 588,805 $ 751,941
The net change to reserve totals for the end of this quarter was a gain of $163,135. The net gain was a result of a
decrease to restricted reserves in the amount of $854,852 and an unrestricted reserve increase of $1,017,987 as
shown in the summary below.
Analysis of Agency
Reserves
Beginning
Balance 4/1/17
(Unaudited)
1st Quarter ending
6/30/17
(Unaudited)
Reserve
Balance period
ending 6/30/17
(Unaudited)
Total Reserves $ 15,980,003 $ 163,135 $ 16,143,138
Restricted Reserves
Housing Choice Vouchers $ 5,802,124 $ (894,648)$ 4,907,476
Public Housing & Cap. Funds $ -0-$ -0-$ -0-
State & Local Programs $ 1,884,156 $ 39,796 $ 1,923,952
Housing Certificates Programs $ -0-$ -0-$ -0-
Total Restricted Reserves $ 7,686,280 $ (854,852)$ 6,831,428
Unrestricted Reserves
Housing Choice Vouchers $ 3,908,751 $ 365,700 $ 4,274,451
Public Housing & Cap. Funds $ 1,295,242 $ 479,306 $ 1,774,548
State & Local Programs $ 3,089,730 $ 172,981 $ 3,262,711*
Housing Certificates Programs $ -0- .$ -0- .$ -0- .
Total Unrestricted Reserves $ 8,293,723 $ 1,017,987 $ 9,311,710
* Does not include unfunded pension liability of $10.8 million.
As a reminder, almost all reserves are restricted for use within each program. The designation of restricted or unrestricted
reserves merely indicates that the funds are obligated for special use within the program (restricted) or that they can be used
for any purpose tied to the program (unrestricted). The only reserves that can be used freely are unrestricted reserves within
the State and Local Programs that are not tied to the tax credit properties. These reserves can be used to support any of
HACCC’s programs.
FISCAL IMPACT
None. Information item only.
ATTACHMENTS
1st Quarter Budget Report
September 12, 2017 Contra Costa County Housing Authority 9
C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@B8030CC3\@BCL@B8030CC3.docx
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Joseph Villarreal, Executive Director
DATE:
SUBJECT: FY 2017-2018 1st QUARTER BUDGET REPORT
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ACCEPT the 1st Quarter (Unaudited) Budget Report for the period ending 6/30/17.
FINANCIAL IMPACT:
None. Information item only.
BACKGROUND
This report is intended to provide the Board of Commissioners with an overview of the financial position of the
Housing Authority of the County of Contra Costa (HACCC) for the 1st quarter period ending 6/30/2017. The report
begins with a summary of HACCC’s overall fiscal standing at the end of the quarter. The overall numbers are then
broken down by individual funds. Each fund overview includes a brief program summary and an explanation of the
variance between budgeted and actual performance.
AGENCY OVERVIEW: Budget Report
HACCC's overall budget position for the quarter ending 6/30/17 is shown in the chart below. Activity in Section 8
Voucher and Housing Certificate programs had the most significant impact on HACCC's budget.
The projected revenue increase of $2,723,102 is primarily a result of the rapid increase in rents in the Section 8
Voucher and Housing Certificates programs which accounted for $2,461,155 or 90% of the increase. Rent
increases for these programs were over $3.4 million during this period.
Projected expenditure increase of $2,756,234 is a result of the rent increases referenced above less a major cost
adjustment benefiting all of the federal programs in implementing GASB (General Accounting Standards Board) -
75 Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions (OPEB). In accord with
OMB requirements, OPEB obligations are now recorded under the management fund HACCC's State Local
Programs.
HACC Agency Summary
Annual Budget 1st Quarter
Actual
6/30/17
Remaining FY
Estimate
Annual Total Variance
Revenue $ 114,281,783 $ 31,293,548 $ 85,711,337 $ 117,004,885 $ 2,723,102
Expenditures $ 113,496,710 $ 31,130,413 $ 85,122,533 $ 116,252,944 $(2,756,234)
$ 785,073 $ 163,135 $ 588,805 $ 751,941
The net change to reserve totals for the end of this quarter was a gain of $163,135. The net gain was a result of a
decrease to restricted reserves in the amount of $854,852 and an unrestricted reserve increase of $1,017,987 as
shown in the summary below.
September 12, 2017 Contra Costa County Housing Authority 10
1st Qtr Budget Report
Page 2 of 5
Analysis of Agency
Reserves
Beginning
Balance 4/1/17
(Unaudited)
1st Quarter ending
6/30/17
(Unaudited)
Reserve
Balance period
ending 6/30/17
(Unaudited)
Total Reserves $ 15,980,003 $ 163,135 $ 16,143,138
Restricted Reserves
Housing Choice Vouchers $ 5,802,124 $ (894,648) $ 4,907,476
Public Housing & Cap. Funds $ -0- $ -0- $ -0-
State & Local Programs $ 1,884,156 $ 39,796 $ 1,923,952
Housing Certificates Programs $ -0- $ -0- $ -0-
Total Restricted Reserves $ 7,686,280 $ (854,852) $ 6,831,428
Unrestricted Reserves
Housing Choice Vouchers $ 3,908,751 $ 365,700 $ 4,274,451
Public Housing & Cap. Funds $ 1,295,242 $ 479,306 $ 1,774,548
State & Local Programs $ 3,089,730 $ 172,981 $ 3,262,711*
Housing Certificates Programs $ -0- . $ -0- . $ -0- .
Total Unrestricted Reserves $ 8,293,723 $ 1,017,987 $ 9,311,710
* Does not include unfunded pension liability of $10.8 million.
As a reminder, almost all reserves are restricted for use within each program. The designation of restricted
or unrestricted reserves merely indicates that the funds are obligated for special use within the program
(restricted) or that they can be used for any purpose tied to the program (unrestricted). The only reserves
that can be used freely are unrestricted reserves within the State and Local Programs that are not tied to
the tax credit properties. These reserves can be used to support any of HACCC’s programs.
FUNDS OVERVIEW:
Housing Choice Vouchers
Program Summary - The HCV program provides assistance to families in the private rental market. HACCC
qualifies families for the program based on income. These families find a home in the private rental market and
HACCC provides them with a subsidy via a HAP contract with the property owner. HAP is paid by HACCC directly
to the owner. Through its HCV program, HACCC is authorized to provide affordable housing assistance to a
maximum of 6,910 families. However, funding constraints limited program utilization to approximately 6,300
families.
Summary of Difference Between Budgeted and Annual Estimate:
Revenue – The projected revenue increase of $2,252,049 is a direct result of increases in rental costs in the
County. These rental cost increases were confirmed by HUD after an appeal by housing agencies in Alameda and
Contra Costa counties. As a result of the new study funded by local agencies, HUD approved an increase of up to
33% in the FMR for the two counties.
Expenditures - The projected increase in expenditures of $3,010,967 was a result of the $3.4 million rental rate
increase that HACCC has experienced. HACCC has a savings in expenditures due to the GASB cost adjustment
concerning OPEB that has benefitted all of the federal programs.
Housing Choice Annual Budget 1st Quarter Actual Remaining FY Annual Total Variance
September 12, 2017 Contra Costa County Housing Authority 11
1st Qtr Budget Report
Page 3 of 5
Vouchers 6/30/17
(Unaudited)
Estimate
Revenue $ 92,564,347 $ 25,393,136 $ 69,423,260 $ 94,816,396 $ 2,252,049
Expenditures $ 91,644,464 $ 25,922,083 $ 68,733,348 $ 94,655,431 $ (3,010,967)
$ 919,883 $ (528,947) $ 689,912 $ 160,965
Analysis of Program Reserves:
Public Housing Operating and Capital Funds
Program Summary - HACCC owns and manages 1,179 public housing units at 16 different sites
throughout the County. Operating funds for these properties come from tenant rents as well as an
operating subsidy received from HUD that is designed to cover the gap between rents collected from the
low-income tenants and annual operating expenses. HUD allocates the Capital Fund annually via formula
to approximately 3,200 housing authorities. Capital Fund grants may be used for development, financing,
modernization, and management improvements within public housing.
Summary of Difference Between Budgeted and Annual Estimate:
Revenue – The projected increase in revenue of $359,515 is a result of increased HUD funding over the annual
budgeted amount for Capital Fund in the amount of $259,515 and an increase in HUD operating subsidy of
$100,00.
Expenditures - The projected decrease in expenditures of $236,686 is a result of implementing GASB
(General Accounting Standards Board) -75 Accounting and Financial Reporting for Postemployment
Benefits Other Than Pensions.
Public Housing
Operating and
Capital Fund
Annual Budget 1st Quarter Actual
6/30/17
(Unaudited)
Remaining FY
Estimate
Annual Total Variance
Revenue $ 11,053,573 $ 3,122,909 $ 8,290,180 $ 11,413,088 $ 359,515
Expenditures $ 11,521,156 $ 2,643,603 $ 8,640,867 $ 11,284,470 $ 236,686
$ (467,583) $ 479,306 $ (350,687) $ 128,618
Housing Choice Vouchers Beginning
Balance 4/1/17
(Unaudited)
1st Quarter
6/30/17
(Unaudited)
Reserve Balance
period ending
6/30/17
(Unaudited)
Restricted Reserves $ 5,802,124 $ (894,648) $ 4,907,476
Unrestricted Reserves $ 3,908,751 $ 365,700 $ 4,274,451
Total Reserves $ 9,710,875 $ (528,948) $ 9,181,927
September 12, 2017 Contra Costa County Housing Authority 12
1st Qtr Budget Report
Page 4 of 5
Analysis of Program Reserves:
Public Housing & Capital Fund Beginning
Balance 4/1/17
(Unaudited)
1st Quarter
6/30/17
(Unaudited)
Reserve Balance
period ending
6/30/17
(Unaudited)
Restricted Reserves $ -0- $ -0- $ -0-
Unrestricted Reserves $ 1,295,242 $ 479,306 $ 1,774,548
Total Reserves $ 1,295,242 $ 479,306 $ 1,774,548
State and Local Programs
Program Summary - HACCC administers a variety of programs and activities that are either not funded by HUD or
that involve non-restricted HUD funds. Currently, HACCC is the managing general partner for two tax credit
projects (DeAnza Gardens & Casa Del Rio) and also has a contract with the City of Antioch to run their rental
rehabilitation program. HACCC receives management fees for administering the Public Housing and HCV
programs under HUD’s asset-management model. In addition, the State and Local Program manages the
employee pension and OPEB benefit program.
Summary of Difference between Budgeted and Annual Year-End Estimate:
Revenue –The projected decrease in revenue of $97,569 was due to an $80,525 rental loss in the tax credit
programs and $17,844 in reduced management fees because of a lower occupancy rate at De Anza and the
ongoing reduction in occupied units at Las Deltas as a result of the RAD program.
Expenditures - The projected $236,471 reduction in expenditures is primarily related to the implementing
GASB (General Accounting Standards Board) -75 Accounting and Financial Reporting for
Postemployment Benefits Other Than Pensions.
State & Local
Programs
Annual Budget 1st Quarter Actual
6/30/17
(Unaudited)
Remaining FY
Estimate
Annual Total Variance
Revenue $ 6,245,234 $ 1,463,740 $ 4,683,926 $ 6,147,666 $ (97,569)
Expenditures $ 5,949,740 $ 1,250,964 $ 4,462,305 $ 5,713,269 $ 236,471
$ 295,494 $ 212,776 $ 221,621 $ 434,397
Analysis of Reserves:
State & Local Programs Beginning
Balance 4/1/17
(Unaudited)
1st Quarter
6/30/17
(Unaudited)
Reserve Balance
Period ending
6/30/17
(Unaudited)
Restricted Reserves $ 1,884,156 $ 39,796 $ 1,923,952
Unrestricted Reserves $ 3,089,730 $ 172,981 $ 3,262,711*
Total Reserves $ 4,973,886 $ 212,777 $ 5,186,663
* does not include the unfunded pension liability of 10.8 million.
Housing Certificate Programs
September 12, 2017 Contra Costa County Housing Authority 13
1st Qtr Budget Report
Page 5 of 5
Program Summary - HACCC administers two separate Housing Certificate Programs; Shelter Plus Care
and Moderate Rehabilitation (Mod Rehab). The Shelter-Plus Care Program provides rental assistance for
hard-to-serve homeless persons with disabilities in connection with supportive services funded from
sources outside the program. HACCC assists approximately 311 clients under this program. The Mod
Rehab program was designed in 1978 as an expansion of the rental certificate program. Mod Rehab was
designed to provide low-cost loans for the rehabilitation of rental units in an effort to upgrade and preserve
the nation's housing stock. In return, the owner agreed to provide long-term affordable housing for low
income families. The program was repealed in 1991 and no new projects are authorized for development.
HACCC administers 28 Mod Rehab units.
Summary of Difference Between Budgeted and Annual Year-End Estimate:
Revenue & Expenditure -The projected increase of $209,106 in revenue is tied to the increase of $218,425 in HAP
expenses. HUD increases revenue (to a budget cap) to reimburse HACCC for added rental costs.
Housing
Certificate
Programs
Annual Budget 1st Quarter Actual
6/30/17
(Unaudited)
Remaining FY
Estimate
Annual Total Variance
Revenue $ 4,418,628 $ 1,313,763 $ 3,313,971 $ 4,627,734 $ 209,106
Expenditures $ 4,381,350 $ 1,313,762 $ 3,286,013 $ 4,599,775 $ (218,425)
$ 37,278 $ 1 $ 27,959 $ 27,960
Analysis of Reserves:
Housing Certificate Programs Beginning
Balance 4/1/17
(Unaudited)
1st Quarter
6/30/17
(Unaudited)
Reserve Balance
period ending
6/30/17
(Unaudited)
Restricted Reserves $ -0- $ -0- $ -0-
Unrestricted Reserves $ -0- $ 1 $ -0-
Total Reserves $ -0- $ 1 $ 1
September 12, 2017 Contra Costa County Housing Authority 14
RECOMMENDATIONS
RECEIVE the Housing Authority of the County of Contra Costa’s investment report for the quarter ending June 30,
2017.
BACKGROUND
California Government Code (CGC) Section 53646 requires the Housing Authority of the County of Contra Costa
(HACCC) to present the Board of Commissioners with a quarterly investment report that provides a complete
description of HACCC’s portfolio. The report is required to show the issuers, type of investments, maturity dates, par
values (equal to market value here) and the current market values of each component of the portfolio, including funds
managed by third party contractors. It must also include the source of the portfolio valuation (in HACCC’s case it is
the issuer). Finally, the report must provide certifications that (1) all investment actions executed since the last report
have been made in full compliance with the Investment Policy and; (2) HACCC will meet its expenditure obligations
for the next six months. (CGC 53646(b)).
The state-mandated report has been amended to indicate the amount of interest earned and how the interest was
allocated. The amended report is attached.
In summary, HACCC had $28,834.77 in interest earnings for the quarter ending June 30th, 2017. That interest was
earned within discrete programs and most of the interest earned is available only for use within the program which
earned the interest. Further, interest earnings may be restricted to specific purposes within a given program.
Action of Board On: 09/12/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
ABSENT:Fay Nathaniel, Commissioner
Jannel George-Oden,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 12, 2017
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:September 12, 2017
Contra
Costa
County
Subject:INVESTMENT REPORT FOR THE QUARTER ENDING JUNE 30, 2017
September 12, 2017 Contra Costa County Housing Authority 15
BACKGROUND (CONT'D)
>
The Housing Choice Voucher Program reserve as of 12/31/2013 held in cash and investments was transitioned to
HUD held program reserve account. The only restricted funds remaining in investments for the Housing Voucher
program is for the Family Self Sufficiency escrow account.
Non-restricted interest earnings within both the voucher and public housing programs must be used solely within
those programs, but such interest earnings can be used for a wider range of purposes within the individual
programs. The interest earned in the State and Local fund can be used for any purpose within HACCC’s scope of
operations.
The interest earned for the quarter ending June 30th, 2017 is shown below. A more detailed report is attached.
Public
Housing
Housing Choice Voucher
Fund
Rental
Rehabilitation
Fund
State & Local
Unrestricted
Interest
Earned
Restricted
Interest Earned
Unrestricted
Interest
Earned
Unrestricted
Interest Earned
Unrestricted
Interest Earned
$9,831.68 $965.51 $12,168.24 $225.55 $5,643.79
FISCAL IMPACT
None. For reporting purposes only.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to accept the investment report it would result in an audit finding of
non-compliance and could ultimately affect future funding from the U.S. Department of Housing and Urban
Development (HUD).
CLERK'S ADDENDUM
ATTACHMENTS
INVESTMENT REPORT
REPORT ATTACHMENT
September 12, 2017 Contra Costa County Housing Authority 16
CONTINUED ON ATTACHMENT: _X_YES SIGNATURE __________________________________ Joseph Villarreal, Executive Director
______ RECOMMENDATION OF EXECUTIVE DIRECTOR _____ RECOMMENDATION OF BOARD COMMITTEE
______ APPROVE ______ OTHER
SIGNATURE(S):
ACTION OF BOARD ON _____________________________ APPROVED AS RECOMMENDED ________ OTHER ____
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
___ UNANIMOUS (ABSENT ____________________________) TRUE AND CORRECT COPY OF AN
AYES: ______________________ NOES:________________ ACTION TAKEN AND ENTERED ON THE
ABSENT: ___________________ ABSTAIN: ____________ MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED ___________________________________
JOSEPH VILLARREAL, SECRETARY
OF THE BOARD OF COMMISSIONERS
cc: CAO Office AND EXECUTIVE DIRECTOR
BY _________________________, DEPUTY
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Joseph Villarreal, Executive Director
DATE: July 21st ,2017
SUBJECT: INVESTMENT REPORT FOR THE QUARTER ENDING JUNE 30, 2017
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
RECEIVE the Housing Authority of the County of Contra Costa’s investment report for the quarter
ending JUNE 30th ,2017.
II. FINANCIAL IMPACT:
None. For reporting purposes only.
III. REASONS FOR RECOMMENDATION/BACKGROUND
California Government Code (CGC) Section 53646 requires the Housing Authority of the County of
Contra Costa (HACCC) to present the Board of Commissioners with a quarterly investment report
that provides a complete description of HACCC’s portfolio. The report is required to show the
September 12, 2017 Contra Costa County Housing Authority 17
issuers, type of investments, maturity dates, par values (equal to market value here) and the
current market values of each component of the portfolio, including funds managed by third party
contractors. It must also include the source of the portfolio valuation (in HACCC’s case it is the
issuer). Finally, the report must provide certifications that (1) all investment actions executed since
the last report have been made in full compliance with the Investment Policy and; (2) HACCC will
meet its expenditure obligations for the next six months. (CGC 53646(b)).
The state-mandated report has been amended to indicate the amount of interest earned and how
the interest was allocated. The amended report is attached.
In summary, HACCC had $28,834.77 in interest earnings for the quarter ending June 30th, 2017.
That interest was earned within discrete programs and most of the interest earned is available only
for use within the program which earned the interest. Further, interest earnings may be restricted
to specific purposes within a given program.
The Housing Choice Voucher Program reserve as of 12/31/2013 held in cash and investments
was transitioned to HUD held program reserve account. The only restricted funds remaining in
investments for the Housing Voucher program is for the Family Self Sufficiency escrow account.
Non-restricted interest earnings within both the voucher and public housing programs must be
used solely within those programs, but such interest earnings can be used for a wider range of
purposes within the individual programs. The interest earned in the State and Local fund can be
used for any purpose within HACCC’s scope of operations.
The interest earned for the quarter ending June 30th, 2017 is shown below. A more detailed report
is attached.
Public
Housing
Housing Choice Voucher
Fund
Rental
Rehabilitation
Fund
State & Local
Unrestricted
Interest
Earned
Restricted
Interest
Earned
Unrestricted
Interest
Earned
Unrestricted
Interest Earned
Unrestricted
Interest Earned
$9,831.68 $965.51 $12,168.24 $225.55 $5,643.79
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to accept the investment report it would result in an
audit finding of non-compliance and could ultimately affect future funding from the U.S. Department
of Housing and Urban Development (HUD).
September 12, 2017 Contra Costa County Housing Authority 18
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September 12, 2017Contra Costa County Housing Authority22