HomeMy WebLinkAboutMINUTES - 09122017 - (3)CALENDAR FOR THE BOARD OF DIRECTORS
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
FEDERAL D. GLOVER, CHAIR
KAREN MITCHOFF, VICE CHAIR
JOHN GIOIA
CANDACE ANDERSEN
DIANE BURGIS
DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900
JEFF CARMAN, FIRE CHIEF
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
ANNOTATED AGENDA & MINUTES
September 12, 2017
Present: John Gioia, Director; Candace Andersen, Director; Diane Burgis, Director; Karen Mitchoff, Director;
Federal D. Glover, Director
Staff Present:David Twa, County Administrator
Jeff Carman, Fire Chief
1:30 P.M. Convene and call to order.
Called the meeting to order at 2:55 p.m.
CONSIDER CONSENT ITEMS (Items listed as C.1 through C.2 on the following agenda) –
Items are subject to removal from Consent Calendar by request of any Director or on request
for discussion by a member of the public. Items removed from the Consent Calendar will
be considered with the Discussion Items.
September 12, 2017 Contra Costa County Fire Protection District Minutes 1
DISCUSSION ITEMS
D. 1 CONSIDER Consent Items previously removed.
There were no items removed for discussion.
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
The following people spoke on dissatisfaction with progress in current contract
negotiations:
Matt Weisbrod; Vincent Wells, President Local 1230; Matt DePolo; Chris Freyler,
Local 1230; Whit MacDonald. Written commentary provided by Konnor DeLong
(attached).
D.3 CONSIDER accepting a report from the Fire Chief providing a status summary for
ongoing Fire District activities and initiatives. (Jeff Carman, Fire Chief)
AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis,
Director Karen Mitchoff, Director Federal D. Glover
CONSENT ITEMS
C.1 FIND that the Fire Station 70 Project in San Pablo, as described in the initial study
of environmental significance for the project, is exempt from the California
Environmental Quality Act (CEQA) under CEQA Guidelines section 15332 as infill
development.
AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis,
Director Karen Mitchoff, Director Federal D. Glover
C.2 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the
Fire Chief, a purchase order amendment with William E. Munson Company, to increase
the payment limit by $6,000 to a new payment limit of $506,000, for the purchase of a
32-foot fire boat for the Contra Costa County Fire Protection District’s Maritime
Response Team. (100% CCCFPD General Operating Fund)
AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis,
Director Karen Mitchoff, Director Federal D. Glover
GENERAL INFORMATION
The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire
Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the
Board of Directors should complete the form provided for that purpose and furnish a copy of any
written statement to the Clerk.
September 12, 2017 Contra Costa County Fire Protection District Minutes 2
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the Clerk of the Board to a majority of the members of the Board of Directors less
than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First
Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under
CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a member of
the Board or a member of the public prior to the time the Commission votes on the motion to
adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the
Chair calls for comments from those persons who are in support thereof or in opposition thereto.
After persons have spoken, the hearing is closed and the matter is subject to discussion and action
by the Board. Comments on matters listed on the agenda or otherwise within the purview of the
Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa
County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA
94553; by fax: 925-335-1913.
The District will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the
Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make
the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be
obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’
agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at
the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California.
Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board,
(925) 335-1900 or using the County's on line subscription feature at the County’s Internet Web
Page, where agendas and supporting information may also be viewed:
www.co.contra-costa.ca.us
ADVISORY COMMISSION
The Contra Costa County Fire Protection District Advisory Fire Commission is scheduled to meet
next on Monday, October 9, 2017 at 7:00 p.m. at the District Training Center, 2945 Treat Blvd.,
Concord, CA 94518.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order):
The Contra Costa County Fire Protection District has a policy of making limited use of acronyms,
abbreviations, and industry-specific language in its Board of Supervisors meetings and written
materials. Following is a list of commonly used language that may appear in oral presentations and
September 12, 2017 Contra Costa County Fire Protection District Minutes 3
written materials associated with Board meetings:
AB Assembly Bill
ABAG Association of Bay Area Governments
ACA Assembly Constitutional Amendment
ADA Americans with Disabilities Act of 1990
AFSCME American Federation of State County and Municipal Employees
ARRA American Recovery & Reinvestment Act of 2009
BAAQMD Bay Area Air Quality Management District
BART Bay Area Rapid Transit District
BayRICS Bay Area Regional Interoperable Communications System
BGO Better Government Ordinance
BOC Board of Commissioners
CALTRANS California Department of Transportation
CAER Community Awareness Emergency Response
CAL-EMA California Emergency Management Agency
CAO County Administrative Officer or Office
CCE Community Choice Energy
CBC California Building Code
CCCPFD (ConFire) Contra Costa County Fire Protection District
CCHP Contra Costa Health Plan
CCTA Contra Costa Transportation Authority
CCRMC Contra Costa Regional Medical Center
CCWD Contra Costa Water District
CFC California Fire Code
CFDA Catalog of Federal Domestic Assistance
CEQA California Environmental Quality Act
CIO Chief Information Officer
COLA Cost of living adjustment
ConFire (CCCFPD) Contra Costa County Fire Protection District
CPA Certified Public Accountant
CPF – California Professional Firefighters
CPI Consumer Price Index
CSA County Service Area
CSAC California State Association of Counties
CTC California Transportation Commission
dba doing business as
EBMUD East Bay Municipal Utility District
ECCFPD East Contra Costa Fire Protection District
EIR Environmental Impact Report
EIS Environmental Impact Statement
EMCC Emergency Medical Care Committee
EMS Emergency Medical Services
et al. et alii (and others)
FAA Federal Aviation Administration
FEMA Federal Emergency Management Agency
FTE Full Time Equivalent
FY Fiscal Year
September 12, 2017 Contra Costa County Fire Protection District Minutes 4
GIS Geographic Information System
HCD (State Dept of) Housing & Community Development
HHS (State Dept of ) Health and Human Services
HOV High Occupancy Vehicle
HR Human Resources
HUD United States Department of Housing and Urban Development
IAFF International Association of Firefighters
ICC International Code Council
IFC International Fire Code
Inc. Incorporated
IOC Internal Operations Committee
ISO Industrial Safety Ordinance
JPA Joint (exercise of) Powers Authority or Agreement
Lamorinda Lafayette-Moraga-Orinda Area
LAFCo Local Agency Formation Commission
LLC Limited Liability Company
LLP Limited Liability Partnership
Local 1 Public Employees Union Local 1
Local 1230 Contra Costa County Professional Firefighters Local 1230
MAC Municipal Advisory Council
MBE Minority Business Enterprise
MIS Management Information System
MOE Maintenance of Effort
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
NACo National Association of Counties
NEPA National Environmental Policy Act
NFPA National Fire Protection Association
OES-EOC Office of Emergency Services-Emergency Operations Center
OPEB Other Post Employment Benefits
OSHA Occupational Safety and Health Administration
PACE Property Assessed Clean Energy
PARS Public Agencies Retirement Services
PEPRA Public Employees Pension Reform Act
RFI Request For Information
RFP Request For Proposal
RFQ Request For Qualifications
SB Senate Bill
SBE Small Business Enterprise
SEIU Service Employees International Union
SUASI Super Urban Area Security Initiative
SWAT Southwest Area Transportation Committee
TRANSPAC Transportation Partnership & Cooperation (Central)
TRANSPLAN Transportation Planning Committee (East County)
TRE or TTE Trustee
TWIC Transportation, Water and Infrastructure Committee
UASI Urban Area Security Initiative
UCOA United Chief Officers Association
September 12, 2017 Contra Costa County Fire Protection District Minutes 5
vs . versus (against)
WAN Wide Area Network
WBE Women Business Enterprise
WCCTAC West Contra Costa Transportation Advisory Committee
September 12, 2017 Contra Costa County Fire Protection District Minutes 6
RECOMMENDATION(S):
ACCEPT a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
At the request of the Contra Costa County Fire Board of Directors, the Fire Chief is providing a report on the status
and progress of the various District initiatives.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 09/12/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Jeff Carman, Fire Chief
925-941-3500
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 12, 2017
, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.3
To:Contra Costa County Fire Protection District Board of Directors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:September 12, 2017
Contra
Costa
County
Subject:Fire Chief's Report - September 12, 2017
September 12, 2017 Contra Costa County Fire Protection District Minutes 7
ATTACHMENTS
Fire Chief's Report - September
2017
September 12, 2017 Contra Costa County Fire Protection District Minutes 8
September 12, 2017
TO: Board of Directors
FROM: Jeff Carman, Fire Chief
RE: Fire Chief’s Report
______________________________________________________________________
Fire Station 16 (Lafayette): The plan review process continues with various
agencies. A sewer line issue was identified during this process and is being
addressed. Originally, we anticipated receiving the building permit in August, but
this should actually occur in the next 60 days. After the building permit is issued, the
formal bid process can begin. The Lafayette City Council was updated on the project
on August 16, 2017.
Fire Station 70 (San Pablo): The CEQA analysis is complete. Upon Board approval
of the CEQA findings, we will submit plans to the City for design review. We
anticipate the City of San Pablo will schedule a design review hearing before the
Planning Commission in October. We will utilize the same construction
management firm for fire stations 16 and 70.
The District’s new Hazardous Materials Response Team has completed their third
week of training. The team remains on schedule for being functional by January
2018.
The District has updated our Automatic Aid Agreement with East Contra Costa Fire
Protection District. Changes to the previous agreement were necessary due to to the
recent closure of their fourth fire station. I am cautiously optimistic that the new
agreement will provide adequate protection to both fire districts without excessively
burdening either agency. We will evaluate the new agreement every 30 to 60 days to
assure the impacts are well managed.
The District’s tenth annual Line of Duty Death Memorial Service was well attended.
This year’s ceremony included personal stories and testimonies about the incident
that took the lives of Fire Captain Matt Burton and Fire Engineer Scott Desmond in
2007. A major highlight of the ceremony was Scott’s 11-year-old son who spoke to
the attendees about his feelings for his dad. I want to thank the Board and our
commissioners for their attendance and overwhelming support. During the
ceremony, the fire district announced the dedication of the new FS70 to Matt and
Scott.
September 12, 2017 Contra Costa County Fire Protection District Minutes 9
The District presented a report to the Emergency Medical Care Committee regarding
the excessive delays in transferring patient care to hospital staff. These delays
create response delays to emergencies and pose a negative financial impact to an
already burdened emergency response system. There is no penalty structure in
place to limit the delays, and the delays in patient transfer times continue to
increase. The District is working with various stakeholders in an effort to make
improvements through mutual understanding and cooperation. In the absence of
improvement over the next 60 to 90 days, the District may begin invoicing the
hospitals for the additional expenses incurred as the result of the delays.
July was a very busy month for the Fire District. Several multi-alarm fires occurred in
both wildland and residential commercial structures. Our personnel also responded
to several of the major wildfires that occurred across the state. Additionally, the
District responded to several major emergency incidents including water rescues,
disentanglements, and hazardous material spills. Although most of the major
wildfires are now under control, the worst of the fire season lies ahead in late
summer and fall.
The District promoted Battalion Chief Ed Gonzales to Assistant Chief of Emergency
Operations effective August 1. Chief Gonzales is a 30-year member of the
organization and was most recently assigned to our busiest battalion in the
Pittsburg/Antioch area. Over the last several years, he has provided key support for
our promotional testing and career development programs, and he brings a vast
amount of operational experience to the position. The District is now able to divide
the Training/EMS Division into two which gives each of the divisions the oversight
and staffing they require. Assistant Chief Lon Goetsch has been transferred to lead
our Training/Safety Division, and Assistant Chief Terence Carey continues to
oversee the EMS Division. In addition, Captain Paul Silva was promoted to Battalion
Chief. Paul has been with the District for a number of years and brings a wealth of
experience with him to his new position.
The Fire District continues to work very closely with the Local Emergency Medical
Services Agency (LEMSA) to make sure our ambulance response times are as fast
as possible. Together we have achieved a very high performing emergency medical
system. For example, we are required to meet our response times 90% of the time.
We are currently achieving our goal 97-98% of the time. Outliers, any response time
over 19 minutes, have been reduced to single digits in June and July. In the cities of
Concord and Lafayette (who recently requested information on ambulance response
times for their areas), we have reduced average ambulance response times by two
to three minutes since we assumed control of the ambulance transport contract.
September 12, 2017 Contra Costa County Fire Protection District Minutes 10
RECOMMENDATION(S):
FIND that the Fire Station 70 Project in San Pablo, as described in the initial study of environmental significance for
the project, is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15332
as infill development.
FISCAL IMPACT:
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 09/12/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Aaron McAlister, Assistant Fire
Chief 925-941-3503
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: September 12, 2017
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Fire Protection District Board of Directors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:September 12, 2017
Contra
Costa
County
Subject:Fire Station 70 (San Pablo) CEQA Exemption Finding
September 12, 2017 Contra Costa County Fire Protection District Minutes 11
FISCAL IMPACT: (CONT'D)
The total construction costs for Station 70 are estimated at $11.2 Million, with $4.5 Million being funded by the
City of San Pablo and the remainder of approximately $7 Million being funded by the District.
BACKGROUND:
In late 2015, the Contra Costa County Fire Protection District (District) initiated the process for the design of a
replacement facility for Fire Station 70 in San Pablo, currently located at 13928 San Pablo Avenue. The current
station is comprised of modular buildings installed in 1992 subsequent to the permanent station facility being
abandoned due to damage sustained from the Loma Prieta earthquake. The current station was designed for a crew
of three personnel and is now housing a crew of five personnel with the addition of Squad 70. In early
discussions with the City of San Pablo, an alternate site at 1800 23rd Street was made available to relocate the
station.
As described more fully in the project’s initial study of environmental significance, the Fire Station 70 project at
1800 23rd Street will be a two-story, 13,775-square-foot building consisting of three apparatus bays, office, space,
dormitories, and site improvements. The new Fire Station 70 will be built to house two full three-person crews for
potential expansion of services in the future and will include modern seismic standards as well as being able to
meet ADA requirements. The station will be built to provide protection for the community over the next fifty
years and will allow for the facility to provide personnel with the components, systems, and features found in a
modern fire station.
The Fire Station 70 Project is exempt from CEQA as infill development. As described more fully in the initial
study of environmental significance, the project meets the five criteria for exemption set forth in CEQA
Guidelines section 15332 (infill development):
(1) The project is consistent with the applicable general plan designation and all applicable general plan policies
as well as with applicable zoning designation and regulations. The project site has a San Pablo General Plan land
use designation of Commercial Mixed Use and is located in a Pedestrian Priority Zone. The project is consistent
with the general plan and zoning designations for the site.
(2) The proposed development occurs within city limits on a project site of no more than five acres substantially
surrounded by urban uses. The project site is 25,000 square feet, located within San Pablo city limits, and is
surrounded by a mix of urban uses.
(3) The project site has no value as habitat for endangered, rare or threatened species. The project site is currently
vacant and devoid of any riparian areas, wetlands, or areas designated as waters of the United States.
(4) Approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water
quality . The County conducted construction and operational analyses and prepared supporting technical studies
that confirm there will be no significant impacts to traffic, air quality, and noise.
(5) The site can be adequately served by all required utilities and public services. The project site will be served
by West County Wastewater District, East Bay Municipal Utilities District, Pacific Gas and Electric, and
Richmond Sanitary Service.
Loving Campos Associates Architects, Inc. (LCA) was hired as the architect for the project. Preliminary site
plans have been completed and construction drawings are in progress. The next step will be for the District, in
collaboration with the Public Works Department, to submit initial plans to the City of San Pablo for design review
by the City of San Pablo Planning Commission. It is anticipated this will occur in September or October 2017.
Once design review by the City is completed, District staff anticipates going out to bid with a fully approved set
of construction drawings in early 2018.
CONSEQUENCE OF NEGATIVE ACTION:
Without the CEQA finding of exemption approved by the Board, the City of San Pablo will not conduct its design
September 12, 2017 Contra Costa County Fire Protection District Minutes 12
Without the CEQA finding of exemption approved by the Board, the City of San Pablo will not conduct its design
review process.
CHILDREN'S IMPACT STATEMENT:
No fiscal impact.
ATTACHMENTS
CEQA Document
September 12, 2017 Contra Costa County Fire Protection District Minutes 13
September 12, 2017 Contra Costa County Fire Protection District Minutes 14
September 12, 2017 Contra Costa County Fire Protection District Minutes 15
September 12, 2017 Contra Costa County Fire Protection District Minutes 16
September 12, 2017 Contra Costa County Fire Protection District Minutes 17
September 12, 2017 Contra Costa County Fire Protection District Minutes 18
September 12, 2017 Contra Costa County Fire Protection District Minutes 19
September 12, 2017 Contra Costa County Fire Protection District Minutes 20
September 12, 2017 Contra Costa County Fire Protection District Minutes 21
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Fire Chief, a purchase order
amendment with William E. Munson Company, to increase the payment limit by $6,000 to a new payment limit of
$506,000, for the purchase of a 32-foot fire boat for the Contra Costa County Fire Protection District’s Maritime
Response Team.
FISCAL IMPACT:
100% Special District Revenue
BACKGROUND:
On October 25, 2016, the Fire Board of Directors authorized the execution of a purchase order in an amount not to
exceed $500,000 for the acquisition of a 32-foot fire boat for the Contra Costa County Fire Protection District
Maritime Response Team.
The original quote for the boat, including sales tax at 8.5%, was under $500,000. Subsequent specification changes
increased the quoted price, but the overall cost of the project was still under $500,000. However, between the time the
purchase order was executed and the District was invoiced for the boat (after delivery), the sales tax rate changed
from 8.5% to 8.75%. Additionally, the District initially planned to make arrangements to physically acquire
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 09/12/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Jeff Carman (925)
941-3500
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 12, 2017
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.2
To:Contra Costa County Fire Protection District Board of Directors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:September 12, 2017
Contra
Costa
County
Subject:Purchase Order Amendment
September 12, 2017 Contra Costa County Fire Protection District Minutes 22
BACKGROUND: (CONT'D)
the boat but later decided to have the vendor deliver it.
These changes resulted in a final invoice that was approximately $6,000 over the initial authorized amount of
$500,000. The Auditor-Controller requires an amended purchase order and a new Board order to process the payment
for the amount in excess of $500,000.
CONSEQUENCE OF NEGATIVE ACTION:
The District will not be able to pay the vendor the balance due on the fire boat.
September 12, 2017 Contra Costa County Fire Protection District Minutes 23