HomeMy WebLinkAboutMINUTES - 07112017 -CALENDAR FOR THE BOARD OF DIRECTORS
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
FEDERAL D. GLOVER, CHAIR
KAREN MITCHOFF, VICE CHAIR
JOHN GIOIA
CANDACE ANDERSEN
DIANE BURGIS
DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900
JEFF CARMAN, FIRE CHIEF
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
ANNOTATED AGENDA & MINUTES
July 11, 2017
Present: John Gioia, Director; Candace Andersen, Director; Diane Burgis, Director; Karen Mitchoff, Director;
Federal D. Glover, Director
Staff Present:David Twa, County Administrator
Jeff Carman, Fire Chief
1:30 P.M. Convene and call to order.
CONSIDER CONSENT ITEMS (Items listed as C.1 through C.1 on the following agenda) –
Items are subject to removal from Consent Calendar by request of any Director or on request
for discussion by a member of the public. Items removed from the Consent Calendar will
be considered with the Discussion Items.
DISCUSSION ITEMS
July 11, 2017 Contra Costa County Fire Protection District 1
D. 1 CONSIDER Consent Items previously removed.
There were no consent items removed for discussion
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
There were no requests to speak at Public Comment.
D.3 CONSIDER accepting a report from the Fire Chief providing a status summary for
ongoing Fire District activities and initiatives. (Jeff Carman, Fire Chief)
Speakers: Vince Wells, President Firefighters' Local 1230.
AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis,
Director Karen Mitchoff, Director Federal D. Glover
CONSENT ITEMS
C.1 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a lease
agreement with Seecon Financial and Construction Co., Inc. for 19,704 square feet of
office space located at 4005 Port Chicago Highway, Suite 250, Concord, for use as the
Contra Costa County Fire Protection District's administrative offices. (CCCFPD
General Operating Fund & EMS Transport Fund)
AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis,
Director Karen Mitchoff, Director Federal D. Glover
GENERAL INFORMATION
The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire
Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the
Board of Directors should complete the form provided for that purpose and furnish a copy of any
written statement to the Clerk.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the Clerk of the Board to a majority of the members of the Board of Directors less
than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First
Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under
CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a member of
the Board or a member of the public prior to the time the Commission votes on the motion to
adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the
Chair calls for comments from those persons who are in support thereof or in opposition thereto.
After persons have spoken, the hearing is closed and the matter is subject to discussion and action
by the Board. Comments on matters listed on the agenda or otherwise within the purview of the
Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa
July 11, 2017 Contra Costa County Fire Protection District 2
County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA
94553; by fax: 925-335-1913.
The District will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the
Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make
the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be
obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’
agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at
the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California.
Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board,
(925) 335-1900 or using the County's on line subscription feature at the County’s Internet Web
Page, where agendas and supporting information may also be viewed:
www.co.contra-costa.ca.us
ADVISORY COMMISSION
The Contra Costa County Fire Protection District Advisory Fire Commission is scheduled to meet
next on Monday, August 14, 2017 at 7:00 p.m. at the District Training Center, 2945 Treat Blvd.,
Concord, CA 94518.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order):
The Contra Costa County Fire Protection District has a policy of making limited use of acronyms,
abbreviations, and industry-specific language in its Board of Supervisors meetings and written
materials. Following is a list of commonly used language that may appear in oral presentations and
written materials associated with Board meetings:
AB Assembly Bill
ABAG Association of Bay Area Governments
ACA Assembly Constitutional Amendment
ADA Americans with Disabilities Act of 1990
AFSCME American Federation of State County and Municipal Employees
ARRA American Recovery & Reinvestment Act of 2009
BAAQMD Bay Area Air Quality Management District
BART Bay Area Rapid Transit District
BayRICS Bay Area Regional Interoperable Communications System
BGO Better Government Ordinance
July 11, 2017 Contra Costa County Fire Protection District 3
BOC Board of Commissioners
CALTRANS California Department of Transportation
CAER Community Awareness Emergency Response
CAL-EMA California Emergency Management Agency
CAO County Administrative Officer or Office
CCE Community Choice Energy
CBC California Building Code
CCCPFD (ConFire) Contra Costa County Fire Protection District
CCHP Contra Costa Health Plan
CCTA Contra Costa Transportation Authority
CCRMC Contra Costa Regional Medical Center
CCWD Contra Costa Water District
CFC California Fire Code
CFDA Catalog of Federal Domestic Assistance
CEQA California Environmental Quality Act
CIO Chief Information Officer
COLA Cost of living adjustment
ConFire (CCCFPD) Contra Costa County Fire Protection District
CPA Certified Public Accountant
CPF – California Professional Firefighters
CPI Consumer Price Index
CSA County Service Area
CSAC California State Association of Counties
CTC California Transportation Commission
dba doing business as
EBMUD East Bay Municipal Utility District
ECCFPD East Contra Costa Fire Protection District
EIR Environmental Impact Report
EIS Environmental Impact Statement
EMCC Emergency Medical Care Committee
EMS Emergency Medical Services
et al. et alii (and others)
FAA Federal Aviation Administration
FEMA Federal Emergency Management Agency
FTE Full Time Equivalent
FY Fiscal Year
GIS Geographic Information System
HCD (State Dept of) Housing & Community Development
HHS (State Dept of ) Health and Human Services
HOV High Occupancy Vehicle
HR Human Resources
HUD United States Department of Housing and Urban Development
IAFF International Association of Firefighters
ICC International Code Council
IFC International Fire Code
Inc. Incorporated
IOC Internal Operations Committee
ISO Industrial Safety Ordinance
July 11, 2017 Contra Costa County Fire Protection District 4
JPA Joint (exercise of) Powers Authority or Agreement
Lamorinda Lafayette-Moraga-Orinda Area
LAFCo Local Agency Formation Commission
LLC Limited Liability Company
LLP Limited Liability Partnership
Local 1 Public Employees Union Local 1
Local 1230 Contra Costa County Professional Firefighters Local 1230
MAC Municipal Advisory Council
MBE Minority Business Enterprise
MIS Management Information System
MOE Maintenance of Effort
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
NACo National Association of Counties
NEPA National Environmental Policy Act
NFPA National Fire Protection Association
OES-EOC Office of Emergency Services-Emergency Operations Center
OPEB Other Post Employment Benefits
OSHA Occupational Safety and Health Administration
PACE Property Assessed Clean Energy
PARS Public Agencies Retirement Services
PEPRA Public Employees Pension Reform Act
RFI Request For Information
RFP Request For Proposal
RFQ Request For Qualifications
SB Senate Bill
SBE Small Business Enterprise
SEIU Service Employees International Union
SUASI Super Urban Area Security Initiative
SWAT Southwest Area Transportation Committee
TRANSPAC Transportation Partnership & Cooperation (Central)
TRANSPLAN Transportation Planning Committee (East County)
TRE or TTE Trustee
TWIC Transportation, Water and Infrastructure Committee
UASI Urban Area Security Initiative
UCOA United Chief Officers Association
vs . versus (against)
WAN Wide Area Network
WBE Women Business Enterprise
WCCTAC West Contra Costa Transportation Advisory Committee
July 11, 2017 Contra Costa County Fire Protection District 5
RECOMMENDATION(S):
ACCEPT a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
At the request of the Contra Costa County Fire Board of Directors, the Fire Chief is providing a report on the status
and progress of the various District initiatives.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 07/11/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Jeff Carman, Fire Chief
925-941-3500
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: July 11, 2017
, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.3
To:Contra Costa County Fire Protection District Board of Directors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:July 11, 2017
Contra
Costa
County
Subject:Fire Chief's Report - July 11, 2017
July 11, 2017 Contra Costa County Fire Protection District 6
CLERK'S ADDENDUM
Speakers: Vince Wells, President Firefighters' Local 1230.
ATTACHMENTS
Fire Chief's Report - July 2017
July 11, 2017 Contra Costa County Fire Protection District 7
Contra Costa County Fire Protection District
2010 Geary Road, Pleasant Hill, CA 94523-4619 ● (925) 941-3300 ● www.cccfpd.org
July 11, 2017
TO: Board of Directors
FROM: Jeff Carman, Fire Chief
RE: Fire Chief’s Report
______________________________________________________________________
Fire Station 16: The final construction drawings were presented to the City of
Lafayette on June 20. They are currently in the plan review process. The bid
process for prequalified contractors will begin this month. We anticipate receiving a
building permit awarding a contract for construction in September.
Fire Station 70: We continue to finalize the CEQA process in partnership with the
City of San Pablo. The CEQA process should be complete this month, and the
architect will be able to continue with the construction drawings. On July 5, we
received the executed MOU with the City of San Pablo.
The District’s new Hazardous Materials Response Team completed their first week
of chemistry training in June. The instructor was impressed with the engagement of
our personnel, and all students successfully passed the most difficult week of the
training. Training will continue for approximately one week per month through
November.
The District recently succeeded in procuring a reserve firefighting bulldozer from the
State surplus program. The bulldozer was retired from CalFire and was procured for
$20,000. In the coming months, we hope to also purchase a retired dozer transport
at a similar reduced rate to add depth to our existing program. The District would like
to extend its appreciation to Assemblymembers Baker, Frazier, Grayson, and
Thurmond for their assistance in the purchase of this equipment.
The District continues to negotiate with East Contra Costa Fire Protection District
regarding mutual and automatic aid. As you know, that district closed their fourth
station and are now operating under a three-station model. We hope to find a
balanced agreement that will serve the needs of both districts.
On July 21, we will be honoring Fire Captain Matt Burton and Fire Engineer Scott
Desmond who gave their lives ten years ago in an attempt to rescue two civilians
from a structure fire in west County. We would be privileged by the attendance of our
Board of Directors as we make evident that although they have gone before us, we
still remember the lessons we learned and the sacrifice made by Captain Burton and
Engineer Desmond.
July 11, 2017 Contra Costa County Fire Protection District 8
Board of Directors
July 11, 2017
Page 2
On June 28, we held a ribbon cutting ceremony for the OpTerra Solar Project. We
wish to thank our Board of Directors for their support. The long term energy savings
from this project not only offset the cost of the solar photovoltaic equipment but will
also fund the replacement of aging and ineffective HVAC equipment at many of the
District’s facilities.
Truck 84, the apparatus that was recently struck on Highway 4, is being repaired
and should be back in our possession by November. Estimated repair costs are
approximately $100,000.
July 11, 2017 Contra Costa County Fire Protection District 9
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a lease agreement with Seecon Financial &
Construction Co., Inc. for 19,704 square feet of office space located at 4005 Port Chicago Highway, Suite 250,
Concord, for use as the Contra Costa County Fire Protection District's Administrative offices.
FISCAL IMPACT:
The initial term of this lease is five (5) years. The monthly rent starts at $42,372 and rises to $47,693 over the initial
five year period. The lease provides for two 30-month renewal terms for a total potential term of ten (10) years.
Currently, $400,000 is appropriated for lease payments in the 2017-18 adopted budget, and the earliest anticipated
occupation date is December 2017. In addition to budgeted lease payments, there are other costs involved in the
move, such as tenant improvements.
The tenant improvements have been negotiated to allow a build out allowance of $591,120. Initial estimates for
tenant improvement work is up to $65 per square foot, for a total of $1,280,760 for construction. This leaves the
District responsible for $689,640.
In
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 07/11/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Aaron McAlister, Assistant Fire
Chief 925-941-3503
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: July 11, 2017
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Fire Protection District Board of Directors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:July 11, 2017
Contra
Costa
County
Subject:Lease Agreement for Relocation of Fire District Administrative Divisions
July 11, 2017 Contra Costa County Fire Protection District 10
FISCAL IMPACT: (CONT'D)
addition to tenant improvement work, the District will be responsible for the low voltage cabling (telephone and
internet) and furniture. The costs are currently estimated at $150,000 for IT-related telephone, security and data;
$325,000 for furniture; and $25,000 for the physical move.
The source of funding for these improvements will be the District's General Operations Fund and the EMS
Transport Fund.
BACKGROUND:
The Contra Costa County Fire Protection District (District) Administration and Fire Prevention Bureau has been
located at 2010 Geary Road in Pleasant Hill since 1975. The population served by the District has grown
substantially since that time, as has the mission and scope of services provided by the District. The present
headquarters is no longer adequate for the needs of the District.
The District has administrative and support staff working in multiple location throughout the District due to space
constraints. Not only does the present location lack the physical space for staff, it lacks adequate conference space
and adequate storage space for sensitive records such as personnel records and fire investigation reports. Through
this relocation and combining of staff who presently work in different locations, some efficiencies will be
achieved. The new location will provide more functional work space to serve the needs of the public. The plan
review area and public service counter will be compliant with the Americana with Disabilities Act and public
restrooms will be available.
The long term vision is for the District to relocate administration, dispatch, EMS, and other District functions to
the Public Safety Campus on the former Concord Naval Weapons site. This plan is not fully developed and will
take several years to become formalized. Leasing an office building to fill this gap is the best option for the District.
The District has worked with the Real Estate Division of the County to search, identify, and negotiate a lease
agreement for the property located at 4005 Port Chicago Highway in Concord.
The proposed location is near the Concord Naval Weapons site and will provide easy access for District staff to be
intimately involved in the development of the future public safety campus. The planning and construction process
will take substantial time and close proximity will be a benefit.
CONSEQUENCE OF NEGATIVE ACTION:
The District could search for alternative sites or choose not to relocate. If this lease is not approved, the District
will continue to operate from multiple locations with a lack of available space. The District could incur additional
expense while searching for alternatives.
CHILDREN'S IMPACT STATEMENT:
No impact.
ATTACHMENTS
Lease Agreement
Work Letter
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