Loading...
HomeMy WebLinkAboutMINUTES - 03072017 - Board of SupervisorsCALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 FEDERAL D. GLOVER, CHAIR, 5TH DISTRICT KAREN MITCHOFF, VICE CHAIR, 4TH DISTRICT JOHN GIOIA, 1ST DISTRICT CANDACE ANDERSEN, 2ND DISTRICT DIANE BURGIS, 3RD DISTRICT DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board of Supervisors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. AGENDA March 7, 2017                  9:00 A.M. Convene and announce adjournment to closed session in Room 101. Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS 1. Agency Negotiators: David Twa and Bruce Heid. Employee Organizations: Contra Costa County Employees’ Assn., Local No. 1; Am. Fed., State, County, & Mun. Empl., Locals 512 and 2700; Calif. Nurses Assn.; Service Empl. Int’l Union, Local 1021; District Attorney’s Investigators Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters, Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Service Employees International Union Local 2015; Contra Costa County Defenders Assn.; Probation Peace Officers Assn. of Contra Costa County; Contra Costa County Deputy District Attorneys’ Assn.; and Prof. & Tech. Engineers, Local 21, AFL-CIO; Teamsters Local 856. 2. Agency Negotiators: David Twa. Unrepresented Employees: All unrepresented employees. B. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code, § 54956.9(d)(1)) Benjamin Whitener (Deceased) v. Contra Costa County, WCAB Nos. ADJ1745108, ADJ6815846, ADJ8717159, ADJ9963952, ADJ8718672 1. Contra Costa County v. David A. Stack, et al., Contra Costa County Superior Court Case No. C16-003272. Wagda v. Town of Danville, et al., United States District Court, Northern District of California Case No. 16-00488 MMC 3. Keller Canyon Landfill Company v. County of Contra Costa, et al., Contra Costa County Superior Court Case No. C16-02062 4. C. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2): Two potential cases ↵ March 7, 2017 Contra Costa County Board of Supervisors Minutes 1 Initiation of litigation pursuant to Gov. Code, § 54956.9(d)(4): One potential case 9:30 A.M. Call to order and opening ceremonies. Inspirational Thought- "Progress lies not in enhancing what is, but in advancing toward what will be." ~ Khalil Gibran Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Diane Burgis, District III Supervisor; Karen Mitchoff, District IV Supervisor; Federal D. Glover, District V Supervisor Staff Present:David Twa, County Administrator Sharon Anderson, County Counsel  There were no announcements from Closed Session.   CONSIDER CONSENT ITEMS (Items listed as C.1 through C.89 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   PRESENTATIONS (5 Minutes Each)   PRESENTATION recognizing March 2017 as National Social Workers' Month in Contra Costa County. (Kathy Gallagher, Employment and Human Services Director)    AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) PRESENTATION honoring County employees for their many years of service to Contra Costa County: Michael Stevens, for his 20 years of service, to be presented by Julie Bueren, Public Works Director Ruben Aguilar, for his 36 years of service, to be presented by Julie Bueren, Public Works Director Steve Morioka, for his 25 years of service, to be presented by Randy Sawyer, Health Services Department Maria Duazo, for her 25 years of service, to be presented by Randy Sawyer, Health Services Department     AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) DISCUSSION ITEMS   D. 1 CONSIDER Consent Items previously removed.    Item C.3 Was removed from consent in order to update the Board and public on recent developments on Morgan Territory Road, and was subsequently adopted as presented. Daily updates on Morgan Territory Road are available at http://www.contracosta.ca.gov/6583/Morgan-Territory-Road   D. 2 PUBLIC COMMENT (2 Minutes/Speaker)    Chuck Baird, resident of Martinez, spoke on conditions of foster children; March 7, 2017 Contra Costa County Board of Supervisors Minutes 2  Chuck Baird, resident of Martinez, spoke on conditions of foster children; D.A. Julio Stack, resident of Byron, spoke on the use of eminent domain usage in relation to State Route 4 bypass impacts on the Byron area; The following people spoke on the needs of animals at the shelter in Contra Costa County; Corinne Tate, resident of Brentwood; Debbie Barellia, resident of Petaluma; Julie Linford, Outcast Cat Help; Allyn Lee, resident of Alamo(handouts attached); Suzanne Beck, resident of Clayton;Louise McGuire, resident of Concord; Lisa Kirk, resident of Bethel Island. Phyllis Ford, resident of Martinez, did not wish to speak, but left written comments for the Board's consideration (attached).   D.3 CONSIDER accepting the County's Industrial Safety Ordinance Annual Report. (Randy Sawyer, Chief Environmental Health and Hazardous Materials Officer)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.4 CONSIDER approving and authorizing the Health Services Director, or designee, to execute a contract amendment with All Health Services Corporation, effective February 1, 2017, to increase the payment limit by $600,000, from $3,842,000 to a new payment limit of $4,442,000 and change the termination date from September 30, 2017 to April 30, 2017, or authorize other appropriate action. (William Walker, M.D., Health Services Director)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.5 CONSIDER approving and authorizing the Auditor-Controller, or designee, to pay an amount not to exceed $95,000 to CareerStaff Unlimited, Inc., for temporary help services at Contra Costa Regional Medical Center and Health Centers, and approving and authorizing the Health Services Director, or designee, to execute a contract with CareerStaff Unlimited, Inc., in an amount not to exceed $30,000 for the period March 8, 2017 through April 30, 2017. (William Walker, M.D., Health Services Director)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.6 CONSIDER approving and authorizing the hiring of Ed Diokno, Senior District Representative in the District V Office, as a temporary County employee for the period March 8, 2017 through March 7, 2018. (Supervisor Glover)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.7 CONSIDER adopting Resolution No. 2017/79 approving the Side Letter between Contra Costa County and the Physicians’ and Dentists’ Organization of Contra Costa (PDOCC) modifying the Preamble and Section 35.4 Duration of Agreement of the memorandum of understanding to extend the contract from February 28, 2017 through April 30, 2017. (David Twa, County Administrator)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.8 HEARING on proposed implementation of the property tax cost recovery provisions of Revenue and    March 7, 2017 Contra Costa County Board of Supervisors Minutes 3 D.8 HEARING on proposed implementation of the property tax cost recovery provisions of Revenue and Taxation Code 95.3; CONSIDER adopting report from the Auditor-Controller filed on January 17, 2017, of the 2015/16 fiscal year property tax-related costs, including the proposed charges against each local jurisdiction excepting school entities, and CONSIDER adopting Resolution No. 2017/21 regarding implementation of Revenue and Taxation Code 95.3 for fiscal year 2016/17. (Lisa Driscoll, County Administrator's Office)        AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D. 9 CONSIDER reports of Board members.    Supervisors Gioia, Burgis and Glover attended the annual National Association of Counties (NACO) Conference. (http://www.naco.org/events/2017-naco-legislative-conference) Supervisor Burgis and Chair Glover also had the opportunity to meet with the Environmental Protection Agency, and Chair Glover met with the Housing and Urban Development (HUD) agency. He will have additional meetings with the regional HUD office.   Closed Session   ADJOURN in memory of Terri Williamson former Mayor of Pleasant Hill and Landrin Kelly Founder of the Youth Violence Prevention Organization, Richmond    ADJOURNED in memory of Pablo Arellano, the first Filipino firefighter, Pittsburg Fire Protection District. Adjourned today's meeting at 1:35 p.m.   CONSENT ITEMS   Road and Transportation   C. 1 APPROVE the Bay Point Sign Upgrade Project and related actions under the California Environmental Quality Act; and AUTHORIZE the Public Works Director, or designee, to advertise the Project, Bay Point area. (100% Highway Safety Improvement Program Funds)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 2 ACCEPT the 2016 Semi-Annual report of real estate acquisition acceptances dated July 1 through December 31, 2016, approved by the Public Works Director as submitted, Bay Point, Brentwood, Byron, Clayton, and Martinez areas. (No fiscal impact)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover March 7, 2017 Contra Costa County Board of Supervisors Minutes 4 Other: District II Supervisor Candace Andersen (ABSENT) C. 3 ADOPT Resolution No. 2017/84 finding and declaring that an emergency exists and AUTHORIZE the Public Works Director to proceed in the most expeditious manner with the Morgan Territory Road Slide Repair Project, Clayton area. (100% Local Road Funds)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) Special Districts & County Airports   C. 4 APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Jordan Rose for a T-hangar at Buchanan Field Airport effective February 19, 2017 in the monthly amount of $394.10. (100% Airport Enterprise Fund)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 5 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment, effective January 1, 2017, with the Contra Costa Centre Association, to increase the annual payment limit by $65,000 to a new annual payment limit of $154,400, with no change to the contract term, to provide special project improvements and routine landscape and graffiti abatement services for Countywide Lighting and Landscaping District (LL-2) Zone 7 and Walden Green, Pleasant Hill area. (11% from LL-2 Zone 7 funds and 89% from Successor Agency Contra Costa Centre Capital Tax Allocation Bonds)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 6 APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water Conservation District, or designee, to execute a contract amendment with Carl Morrison & Associates, Inc., to extend the term from March 13, 2017 through March 13, 2019 and increase the payment limit by $200,000 to a new payment limit of $700,000, to provide on-call Flood Control District program support and coordination services, Countywide. (100% Various Flood Control Funds)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 7 APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water Conservation District, or designee, to execute a contract amendment with Horizon Water and Environment, LLC, to extend the term from March 13, 2017 through March 13, 2019 and increase the payment limit by $200,000 to a new payment limit of $700,000, to provide on-call Flood Control District program support and coordination services, Countywide. (100% Various Flood Control Funds)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 8 APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water    March 7, 2017 Contra Costa County Board of Supervisors Minutes 5 C. 8 APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water Conservation District, or designee, to execute a contract amendment with Watershed Resources Consulting, to extend the term from March 13, 2017 through March 13, 2019 and increase the payment limit by $200,000 to a new payment limit of $700,000, to provide on-call Flood Control District program support and coordination services, Countywide. (100% Various Flood Control Funds)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) Claims, Collections & Litigation   C. 9 RECEIVE public report of litigation settlement agreements that became final during the period January 1 through January 31, 2017, as recommended by the County Counsel.        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 10 DENY claims filed by Allstate as subrogee of Juan Mejia, Allstate as subrogee of Michael Pederson, CSAA on behalf of Barton Burrows, Melida Diaz, Grace Bible Fellowship of Antioch, Arlington Johnson, Ligia Padilla, Sakura Sims, and Tadeusz Wyrzykowski (2).       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 11 RECEIVE report concerning the final settlement of Julie Raner vs. Contra Costa County; and AUTHORIZE payment from the Workers' Compensation Internal Service Fund in an amount not to exceed $150,000, less permanent disability advances, as recommended by the Risk Manager. (100% Workers' Compensation Internal Service Fund)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) Statutory Actions   C. 12 ACCEPT Board members' meeting reports for January 2017.      AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 13 APPROVE Board meeting minutes for February 2017, as on file with the Office of the Clerk of the Board.        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) Honors & Proclamations March 7, 2017 Contra Costa County Board of Supervisors Minutes 6 Honors & Proclamations   C. 14 ADOPT Resolution No. 2017/41 recognizing the contributions of Michael Stevens on his 20 years of service to Contra Costa County, as recommended by the Public Works Director. (No fiscal impact)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 15 ADOPT Resolution No. 2017/43 recognizing the contributions of Ruben Aguilar on his 36 years of service to Contra Costa County, as recommended by the Public Works Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 16 ADOPT Resolution No. 2017/53 proclaiming March 2017 as National Social Workers' Month in Contra Costa County, as recommended by the Employment and Human Services Director.        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 17 ADOPT Resolution No. 2017/51 to recognize Steve Morioka, Hazardous Materials Programs Assistant Director, on the occasion of his 25 years of service with Contra Costa County Health Services Department, as recommended by the Health Services Director.       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 18 ADOPT Resolution No. 2017/59 to recognize Maria Duazo, Hazardous Materials Specialists II, on the occasion of her 25 years of service with Contra Costa County Health Services, as recommended by the Health Services Director.       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 19 ADOPT Resolution No. 2017/86 proclaiming March 8, 2017 as International Women's Day in Contra Costa County, as recommended by Supervisor Glover.        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) Appointments & Resignations   C. 20 APPOINT Sanjiv Bhandari to the Appointee 6 seat, Clark Johnson to the Alternate seat, and Kate Salisbury to the Youth Representative seat on the Alamo Municipal Advisory Council, as recommended by Supervisor Andersen.        March 7, 2017 Contra Costa County Board of Supervisors Minutes 7  AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 21 APPOINT Drew Woodruff to the Appointee 4 seat on the Alamo Police Services Advisory Committee, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 22 REAPPOINT Thomas Weber to the District IV seat on the Aviation Advisory Committee, as recommended by Supervisor Mitchoff.       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 23 APPOINT Rita Xavier to the League of Women Voters Alternate seat, and REAPPOINT Steve Linsley to the Environment #3 seat, Leslie Stewart to the League of Women Voters seat, and Don Bristol to the Business #3 seat on the Hazardous Materials Commission, as recommended by the Internal Operations Committee.       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 24 APPOINT Marija Bleier to the District II seat on the Arts & Culture Commission, as recommended by Supervisor Andersen.        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 25 APPOINT Gary Eberhart to the District IV-B seat on the Alcohol and Other Drugs Advisory Board, as recommended by Supervisor Mitchoff.       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 26 REAPPOINT Michael Daugelli to the Member 2 Alternate seat on the Tri-Delta Transit Authority Board of Directors, as recommended by Supervisor Burgis.        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 27 REAPPOINT Gayle-Walls Burns to the Veterans #1 seat and Keith Cormier to the Management #1 seat; and APPOINT Marilyn Schuyler to Community #3 seat on the Advisory Council on Equal Employment Opportunity, as recommended by the Hiring Outreach Committee.       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover March 7, 2017 Contra Costa County Board of Supervisors Minutes 8 Other: District II Supervisor Candace Andersen (ABSENT) Appropriation Adjustments   C. 28 Sheriff's Office of Emergency Services (0362): APPROVE Appropriations and Revenue Adjustment No. 5052 authorizing new revenue in the amount of $353,790 from the 2016 Emergency Management Performance Grant and appropriating it to the Sheriff's Office of the Emergency Services Division to fund emergency preparedness throughout the County. (100% State)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 29 Sheriff's Office of Emergency Services (0362): APPROVE Appropriation Adjustment No. 5053 authorizing new revenue in the amount of $33,852 in the Sheriff's Office of the Emergency Services from the sale of a vehicle and appropriating it for the purchase of a replacement vehicle capable of towing critical emergency response trailers. (100% General Fund)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) Intergovernmental Relations   C. 30 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute an Amendment to the East Bay Regional Park District Measure WW Park Bond Master Contract to amend repayment and maintenance provisions, with no change to term or payment limit, and to enter into a Joint Use Agreement with the Martinez Unified School District for a term of 25 years and in an amount not to exceed $550,000 for improvements at Las Juntas Playfields at 4105 Pacheco Blvd, Martinez. (100% Measure WW Funds)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 31 AUTHORIZE the Chair of the Board to send a letter to Legislative committees and the Governor opposing the proposal to discontinue the Coordinated Care Initiative and eliminate the In Home Supportive Services maintenance-of-effort, as recommended by the Legislation Committee.        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 32 ADOPT a position of "Support" on SB 3 (Beall): Affordable Housing Bond Act of 2018, as recommended by the Legislation Committee.       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) Personnel Actions   March 7, 2017 Contra Costa County Board of Supervisors Minutes 9 C. 33 ACKNOWLEDGE the results of the decertification election in which the employees in the Probation Unit and Probation Supervisors Unit voted to change representation from the Probation Peace Officers Association to the Deputy Sheriffs Association, as recommended by the Employee Relations Officer.        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 34 ADOPT Position Adjustment Resolution No. 22031 to reestablish the classification of CCHP Medical Director-Exempt (unrepresented) in the Health Services Department. (No fiscal impact)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 35 ADOPT Position Adjustment Resolution No. 22032 to increase the hours of one part time (32/40) Senior Health Education Specialist - Project (represented) position to full time in the Health Services Department. (100% Third Party revenues)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 36 ADOPT Position Adjustment Resolution No. 22015 to add one Health and Human Services Research and Evaluation Manager (unrepresented) position and cancel one vacant Social Services Program Assistant (represented) position in the Employment and Human Services Department. (42% Federal, 48% State, 10% County)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 37 ADOPT Position Adjustment Resolution No. 22009 to reclassify one Information Systems Programmer / Analyst III (represented) position and its incumbent to Information Systems Project Manager (represented) in the Library Department. (100% Library Budget)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 38 ADOPT Position Adjustment Resolution No. 22033 to add one Clerk – Senior Level position (represented) in the Health Services Department. (100% Mental Health Services Act)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 39 ADOPT Position Adjustment Resolution No. 22034 to add one Clerk – Experienced Level position (represented) in the Health Services Department. (100% Mental Health Services Act)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) March 7, 2017 Contra Costa County Board of Supervisors Minutes 10 C. 40 ADOPT Position Adjustment Resolution No. 22035 to add four Health Services Planner/Evaluator - Level A positions (represented) and two Clerk-Specialist Level positions (represented) in the Health Services Department. (100% Whole Person Care grant)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 41 ADOPT Resolution No. 2017/80 to grant an exemption from Contra Costa County Salary Regulations Section 4.1, and adjust the salary step of an employee in the classification of DA Senior Inspector (represented), from step seven to step eight of the salary range effective January 1, 2017, as recommended by the County Administrator. (All Districts)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) Leases   C. 42 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease with RIO Properties I, LLC, for 13,605 square feet of rentable office space for two divisions of the Health Services Department: Health, Housing and Homeless, and Behavioral Health, at 2400 Bisso Lane Suites D1 and D2, in Concord, at an initial annual rent of $236,727 for the first year with an annual increase thereafter, for a term of ten years, with one ten-year renewal option. (100% General Fund)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:     AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 43 APPROVE and AUTHORIZE the Health Services Director, or designee, to submit a grant application to the California Department of Public Health in an amount not to exceed $150,000 for the County’s Comprehensive Tobacco Control Plan Program for the period July 1, 2017 through June 30, 2018. (No County match)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 44 APPROVE and AUTHORIZE the Public Defender, or designee, to apply for and accept the 2017 Smart on Juvenile Justice grant from the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention, in an amount not to exceed $300,000, to assist with recidivism reduction and representation of juveniles for the period October 1 2017 through September 30, 2019. (100% Federal)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover March 7, 2017 Contra Costa County Board of Supervisors Minutes 11 Other: District II Supervisor Candace Andersen (ABSENT) C. 45 ADOPT Resolution No, 2017/61 authorizing the Sheriff-Coroner, or designee, to apply for and accept the U.S. Department of Justice, Office of Justice Programs, DNA Program Backlog Reduction Grant in an initial amount of $177,300 to reduce the number of backlogged DNA tests in the Sheriff's Criminalistics Laboratory for the period January 1, 2018 through the end of the grant period. (100% Federal)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 46 APPROVE and AUTHORIZE the Health Services Director, or designee, to submit an application to the Dean and Margaret Lesher Foundation in an amount not to exceed $72,772 for the County’s Pittsburg Food Access Assessment project, for the period July 1, 2017 through June 30, 2019. (No County match)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 47 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with the Mt. Diablo Unified School District, effective February 1, 2017, to pay the County an amount not to exceed $5,000 to provide food services to the childcare program at Crossroads High School for the period February 1 through June 30, 2017. (No County match)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 48 APPROVE and AUTHORIZE the Health Officer acting as the Medical Health Operational Area Coordinator, or designee, to execute the California Mutual Aid Region II Intra-Region Cooperative Agreement for emergency medical and health disaster assistance. (No fiscal impact)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 49 ADOPT Resolution No. 2017/69 authorizing the Sheriff-Coroner, or designee, to apply for and accept the FY 2017 Coverdell Forensic Science Improvement grants program, in an initial amount of $239,005, to replace outdated forensic laboratory equipment for the period beginning January 1, 2018 through the end of the grant period. (100% Federal)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 50 APPROVE and AUTHORIZE the Health Services Director, or designee, to submit a grant application to the National Association of County and City Health Officials in an amount not to exceed $13,000 for the Contra Costa Medical Reserve Corps Non-Competitive Capacity Building Grant Project, for the period January 1, 2017 through March 31, 2018. (No County match)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 51    March 7, 2017 Contra Costa County Board of Supervisors Minutes 12 C. 51 APPROVE and AUTHORIZE the Health Services Director, or designee, to submit a grant application to the California Department of Resources Recycling and Recovery (CalRecycle) to pay County an amount not to exceed $30,000 for the continuation of Local Enforcement Agency assistance funds for the Department's Environmental Health Division Solid Waste Program, for the period July 1, 2017 through October 31, 2018. (No County match)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 52 APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract with AgLantis, a non-profit corporation, in an amount not to exceed $50,000 to assemble an Agra Tech Solar Light Greenhouse for the CoCo San Sustainable Farm project for the period March 7, 2017 through March 6, 2019, as recommended by Supervisor Federal Glover and Supervisor Karen Mitchoff. (100% Livable Communities Trust Fund)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 53 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Public Works Director, a purchase order with Bay Area Diablo Petroleum in an amount not to exceed $400,000 for fuel, for the period February 1, 2017 through January 31, 2018, Countywide. (100% Fleet Internal Service Fund)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 54 APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Public Works Director, a purchase order with Southern Counties Fuels in an amount not to exceed $1,300,000 for fuel, for the period February 1, 2017 through January 31, 2018, Countywide. (100% Fleet Internal Service Fund)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 55 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Sun Healthcare and Surgery Group, Inc., in an amount not to exceed $200,000 to provide wound care and podiatry services for Contra Costa Health Plan members, for the period April 1, 2017 through March 31, 2019. (100% Contra Costa Health Plan Enterprise Fund II)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 56 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment    March 7, 2017 Contra Costa County Board of Supervisors Minutes 13 C. 56 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with RossDrulisCusenbery Architecture, Inc., subject to approval by the County Administrator and approval as to form by County Counsel, effective March 7, 2017, to increase the payment limit by $1,575,000 to a new payment limit of $1,775,000, with no change to the original term, for additional architectural, engineering and other technical services to provide bridging documents for a new Emergency Operations Center/Public Safety Building, Martinez area. (100% General Fund)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 57 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with STAND! For Families Free of Violence, a non-profit corporation, in an amount not to exceed $170,981 to provide Phase III Lethality Assessment Program implementation for domestic violence homicide prevention, for the period January 1 through November 30, 2017. (100% Federal)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 58 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with R. Mason Coleman, M.D., Inc., in an amount not to exceed $1,023,000 to provide radiology services for patients at Contra Costa Regional Medical Center and Health Centers, for the period April 1, 2017 through March 31, 2020. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 59 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Jane Himmelvo, M.D., in an amount not to exceed $453,888 to provide family practice physician services at the County’s adult and juvenile detention facilities, for the period April 1, 2017 through March 31, 2019. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 60 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Liam Keating, M.D., in an amount not to exceed $400,000 to provide otolaryngology services at Contra Costa Regional Medical Center and Health Centers, for the period March 1, 2017 through February 28, 2018. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 61 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Margaret L. Miller, M.D., in an amount not to exceed $174,720 to provide outpatient psychiatric services to patients in Central Contra Costa County for the period May 1, 2017 through April 30, 2018. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover March 7, 2017 Contra Costa County Board of Supervisors Minutes 14 Other: District II Supervisor Candace Andersen (ABSENT) C. 62 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order amendment with Surtec, Inc., to increase the payment limit by $20,000 to a new payment limit of $170,000 to supply the County's adult detention facilities with custodial supplies, other specialty products and janitorial equipment for the period March 1, 2016 through February 28, 2017. (100% General Fund)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 63 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment, effective January 1, 2017, with Little Angels Country School, LLC, to decrease the payment limit by $31,269 to a new payment limit of $244,300 due to a reduced number of State Preschool childcare slots provided by contractor, with no change to the term of July 1, 2016 through June 30, 2017. (100% State)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 64 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Steven Cloutier (dba Alhambra Valley Counseling Associates) in an amount not to exceed $200,000 to provide outpatient psychotherapy services to Contra Costa Health Plan members, for the period March 1, 2017 through February 28, 2019. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 65 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with John Patrick Kirby (dba River Counseling Center), in an amount not to exceed $280,000 to provide outpatient psychotherapy services for Contra Costa Health Plan members, for the period March 1, 2017 through February 28, 2019. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 66 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Law Search Associates, LLC (dba Legal Research Associates), in an amount not to exceed $288,000 for legal services to adult inmates housed in County detention facilities for the period January 1, 2017 through December 31, 2019. (100% Inmate Welfare Fund)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 67 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Conmed Corporation in the amount of $300,000 for electrosurgical equipment and supplies at the Contra Costa Regional Medical Center for the period March 1, 2017 through February 28, 2019. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor KarenMarch 7, 2017 Contra Costa County Board of Supervisors Minutes 15  AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 68 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Becton Dickinson in the amount of $1,000,000 for testing reagents and related laboratory supplies for the Public Health Laboratory for the period March 1, 2017 through February 28, 2019. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 69 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with Bio-Rad Laboratories, Inc., in the amount of $1,000,000 for test reagent and related laboratory supplies for the Public Health Laboratory for the period March 1, 2017 through February 28, 2022. (100% Hospital Enterprise Fund I)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 70 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay the San Ramon Valley Fire Protection District $33,000 for Emergency Medical Services (EMS) fire first responder medical equipment, medical supplies and EMS training to the San Ramon Valley Fire Protection District, upon approval of EMS Director for FY 2017-18. (100% Measure H Funds, CSA EM-1, Zone A)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 71 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with LTP CarePro, Inc. (dba Pleasant Hill Manor), in an amount not to exceed $372,000 to provide augmented board and care services for County-referred mentally disordered clients, for the period February 1, 2017 through January 31, 2018. (76% Mental Health Realignment; 24% Mental Health Services Administration Housing)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) Other Actions   C. 72 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute the Cooperative Funding Agreement between the East Bay Regional Park District and Contra Costa County to disburse $450,000 in Navy Mitigation Funds for improvements to the Bay Point Waterfront Park at the Bay Point Regional Shoreline, as recommended by the Conservation and Development Director. (100% Navy Mitigation Fund)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 73 ACCEPT the January 2017 report update from the Employment and Human Services Department Community Services Bureau, as recommended by the Employment and Human Services Director.    March 7, 2017 Contra Costa County Board of Supervisors Minutes 16    AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 74 CONTINUE the emergency action originally taken by the Board of Supervisors on November 16, 1999, and most recently approved by the Board on February 14, 2017, regarding the issue of homelessness in Contra Costa County, as recommended by the Health Services Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 75 UPDATE the official list of persons to serve, in priority order, as standby officers for the respective members of the Board of Supervisors, as recommended by the County Administrator.        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 76 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to issue a Request For Proposals in an amount not to exceed $169,706 for legal, home visiting, and in-home registry services to eligible seniors in Contra Costa County for the period July 1, 2017 through June 30, 2018. (100% Federal)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 77 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to seek reimbursement from California Department of Education in an amount not to exceed $1,307, to maintain child days of enrollment during the emergency closure due to a power outage at Bayo Vista Children's Center during the 2016-17 fiscal year. (100% State funding)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 78 ACCEPT quarterly report of the Post Retirement Health Benefits Trust Agreement Advisory Body, as recommended by the Post Retirement Health Benefits Trust Agreement Advisory Body.        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 79 DECLARE as surplus and AUTHORIZE the Purchasing Agent, or designee, to dispose of fully depreciated vehicles and equipment no longer needed for public use, as recommended by the Public Works Director, Countywide (No fiscal impact)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 80 APPROVE referrals to the Transportation, Water and Infrastructure Committee for action in 2017, as    March 7, 2017 Contra Costa County Board of Supervisors Minutes 17 C. 80 APPROVE referrals to the Transportation, Water and Infrastructure Committee for action in 2017, as recommended by the Committee. (No fiscal impact)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 81 APPROVE the Martinez Detention Facility, 1000 Ward Street, Martinez, Driveway and Parking Lot Replacement Project, and related actions under the California Environmental Quality Act, as recommended by the Public Works Director. (100% General Fund)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 82 ACCEPT the 2016 Year-End Report of the Kensington Municipal Advisory Council, as recommended by Supervisor Gioia.       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 83 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to expend $2,140 for costs associated with employee Allan Shield's attendance at the Federal Bureau of Investigation National Academy for the period April 3 through June 9, 2017. (100% General Fund)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 84 RECEIVE the 2016 Annual Reports submitted by the Bay Point Municipal Advisory Council, Pacheco Municipal Advisory Council, and Rodeo Municipal Advisory Council, as recommended by Supervisor Glover.        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 85 APPROVE and AUTHORIZE the Health Services Department to host PRIME Team Learning Sessions 4 and 5, at an estimated cost of $10,500. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 86 ACCEPT the Office of Equal Employment Opportunity's Annual Outreach Report and Departmental Outreach Plans as recommended by the Hiring Outreach Oversight Committee.        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 87 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Deputy    March 7, 2017 Contra Costa County Board of Supervisors Minutes 18 C. 87 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Deputy Sheriff Jeffrey Brinton to pay the County $1.00 for retired Sheriff's Service Dog "Raven" on March 7, 2017, as recommended by the Sheriff-Coroner. (100% Revenue)       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 88 REDESIGNATE the Public and Environmental Health Advisory Board seat on the Integrated Pest Management Advisory Committee as the "Sustainability Advisory Committee seat", as recommended by the Internal Operations Committee.       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT) C. 89 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay Kiara Chatman a stipend in the amount of $150 for expenses related to representing Contra Costa County at the Statewide Poetry Out Loud competition in Sacramento. (100% State revenue)        AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (ABSENT)   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 651 Pine Street, Martinez, California.March 7, 2017 Contra Costa County Board of Supervisors Minutes 19 651 Pine Street, Martinez, California. Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page: www.co.contra-costa.ca.us STANDING COMMITTEES The Airport Committee (Supervisors Karen Mitchoff and Mary N. Piepho) meets quarterly on the fourth Monday of the month at 12:30 p.m. at Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors Candace Andersen and Federal D. Glover) meets on the first Monday of the month at 1:00 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Finance Committee (Supervisors Federal D. Glover and John Gioia) meets on the second Monday of the month at 1:30 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors John Gioia and Federal Glover) To be determined The Internal Operations Committee (Supervisors Candace Andersen and Karen Mitchoff) meets on the second Monday of the month at 9:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Legislation Committee (Supervisors Karen Mitchoff and Mary N. Piepho) meets on the first Thursday of the month at 11:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Public Protection Committee (Supervisors John Gioia and Federal D. Glover) meets on the second Monday of the month at 11:00 a.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Candace Andersen and Mary N. Piepho) meets on the first Thursday of the month at 1:30 p.m. in Room 101, County Administration Building, 651 Pine Street, Martinez. Airports Committee See above Family & Human Services Committee See above Finance Committee See above Hiring Outreach Oversight Committee See above Internal Operations Committee See above Legislation Committee See above Public Protection Committee See above Transportation, Water & Infrastructure Committee See above PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR March 7, 2017 Contra Costa County Board of Supervisors Minutes 20 AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) March 7, 2017 Contra Costa County Board of Supervisors Minutes 21 et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee March 7, 2017 Contra Costa County Board of Supervisors Minutes 22 TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee March 7, 2017 Contra Costa County Board of Supervisors Minutes 23 RECOMMENDATION(S): Accept the Industrial Safety Ordinance Annual Report as submitted by the Health Services Department. FISCAL IMPACT: No fiscal impact. BACKGROUND: Chapter 450-8 of the County Ordinance Code known as the Industrial Safety Ordinance Risk Management Chapter requires Health Services to submit annual reports to the Board of Supervisors. The ordinance outlines what is to be included in this report. Attached is a copy of this report. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randy Sawyer, 925-335-3200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Tasha Scott, Marcy Wilhelm, Cho Nai Cheung D.3 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Accept the County's Industrial Safety Ordinance Annual Report March 7, 2017 Contra Costa County Board of Supervisors Minutes 24 ATTACHMENTS ISO Report March 7, 2017 Contra Costa County Board of Supervisors Minutes 25 ANNUAL PERFORMANCE REVIEW & EVALUATION INDUSTRIAL SAFETY ORDINANCE December 9, 2014 March 7, 2017 Contra Costa County Board of Supervisors Minutes 26 2 Table of Contents Executive Summary .........................................................................................................................................................3 Public Participation ............................................................................................................................................4 Audits.....................................................................................................................................................................4 Major Chemical Accidents or Releases .........................................................................................................4 Conclusion ............................................................................................................................................................5 Introduction .......................................................................................................................................................................5 Annual Performance Review and Evaluation Report .................................................................................8 Effectiveness of Contra Costa Hazardous Materials Programs’ Implementation of the Industrial Safety Ordinance .......................................................................................................................................................................9 Effectiveness of the Procedures for Records Management.....................................................................9 Number and Type of Audits and Inspections Conducted .......................................................................10 Number of Root Cause Analyses and/or Incident Investigations Conducted by Hazardous Materials Program ............................................................................................................................................11 Hazardous Materials Programs’ Process for Public Participation ........................................................11 Effectiveness of the Public Information Bank ...........................................................................................11 Effectiveness of the Hazardous Materials Ombudsperson ....................................................................14 Other Required Program Elements Necessary to Implement and Manage the Industrial Safety Ordinance ...........................................................................................................................................................14 Regulated Stationary Sources Listing ........................................................................................................................14 The Status of the Regulated Stationary Sources’ Safety Plans and Programs...................................14 Locations of the Regulated Stationary Sources Safety Plans ................................................................15 Annual Accident History Report and Inherently Safer Systems Implemented as Submitted by the Regulated Stationary Sources ........................................................................................................................15 Status of the Incident Investigations, Including the Root Cause Analyses Conducted by the Regulated Stationary Sources ........................................................................................................................17 Major Chemical Accidents or Releases .......................................................................................................17 Legal Enforcement Actions Initiated by Contra Costa Hazardous Materials Programs ..................19 Penalties Assessed as a Result of Enforcement ......................................................................................................19 Total Fees, Service Charges and Other Assessments Collected Specifically for the Industrial Safety Ordinance .....................................................................................................................................................................19 Total Personnel and Personnel Years Used by Hazardous Materials Program to Implement the Industrial Safety Ordinance ............................................................................................................................................................20 Comments from Interested Parties Regarding the Effectiveness of the Industrial Safety Ordinance ......20 The Impact of the Industrial Safety Ordinance on Improving Industrial Safety .............................................21 City of Richmond Industrial Safety Ordinance........................................................................................................23 March 7, 2017 Contra Costa County Board of Supervisors Minutes 27 3 Executive Summary Contra Costa County Board of Supervisors adopted a landmark Industrial Safety Ordinance requiring regulated facilities in the County to implement a multitude of safety programs aimed to prevent chemical accidents that could have detrimental impacts to the surrounding communities on December 15, 1998. The requirements of the Industrial Safety Ordinance (ISO) are some of the most stringent in the United States, if not the world. Additionally, ISO mandated participation from all stakeholders, including industries, agencies, elected officials and the public at large. The ISO now covers six stationary sources in Contra Costa County, including three oil refineries and three chemical facilities. The ordinance is administered by Contra Costa Hazardous Materials Programs (CCHMP), a division of Contra Costa Health Services, the county health department. As part of the ISO’s requirements, CCHMP produces a regular performance review and evaluation report and submits it to the Board of Supervisors. Over a 17-year period, there has been a trend of fewer and less severe Major Chemical Accidents or Releases (MCAR) incidents in the County since the adoption of the Ordinance and no MCAR incidents at an Industrial Safety Ordinance facility this year. There were several Community Warning System (CWS) Level II and CWS Level III incidents in 2012 that caused some concern. However, CCHMP believes that this is not directly reflective of the effectiveness of the Industrial Safety Ordinance requirements, but serves as a reminder that we all have to stay vigilant in ensuring safe facility operations and that implementation of mature prevention programs are challenging. The Accidental Release Prevention Program engineers in CCHMP have oversight of the ISO and are continuing to explore ways to improve the overall implementation of the ISO and the prevention program elements. CCHMP staff continues to work with other agencies such as the U.S. Environmental Protection Agency, the California Occupational Safety and Health Administration and the U.S. Chemical Safety and Hazard Investigation Board (CSB) and other local program agencies for sharing of incident results, regulatory interpretations and inspection results. The Board of Supervisors has adopted amendments to the ISO in 2014 as recommended by CSB. CCHMP staff continues to work with CSB to close recommendations to the Department as a result of the August 6, 2012 Chevron investigation.. CCHMP is also working closely with Department of Industrial Relations, California Office of Emergency Services and California Environmental Protection Agency to develop new petroleum refinery safety regulations for the California Accidental Release Prevention Program, which will further improve safety programs at all California petroleum refineries . March 7, 2017 Contra Costa County Board of Supervisors Minutes 28 4 Public Participation Contra Costa Hazardous Materials Programs has an established public outreach process and is Contra Costa Hazardous Materials Programs has an established public outreach process and is continually looking at ways to improve. The following community-engagement efforts took place in this reporting period: • Public outreach information booths at existing venues –Air Products’ and Shell Martinez Refinery’s Safety Plan and Tesoro Martinez Refinery’s Safety Audit were shared at the John Muir Birthday/Earth Day celebration at the John Muir National Historic Site in Martinez on April 18, 2015. –Phillips 66 Refinery’s Safety Audit were shared at the Crockett Community Foundation Community Gathering Event in Crockett on October 24, 2015 and also at the Rodeo- Hercules Fire District Open House on October 10, 2015. –Shell Martinez Refinery’s Safety Audit and Safety Audits for both Air Products facilities located at Shell and at the Tesoro refinery at the John Muir Birthday/Earth Day celebration at the John Muir National Historic Site in Martinez on April 23, 2016. • Presentations to Interested Groups –Tesoro’s safety audit results and general ISO information were presented to Tesoro’s Community Advisory Panels members on May 27, 2015. –Phillips 66 Refinery’s Safety Audit results and general ISO information were presented to Phillip 66’s Community Advisory Panels members on July 27, 2015. • Attend public meetings after major incidents: –There were no major incidents during this reporting period. • Most recent audit findings summarized in an easily read format in English and Spanish • Information on regulated businesses in an easily read format in English and Spanish • Industrial Safety Ordinance Information Sheet in English and Spanish The Board of Supervisors also requested that staff provides copies of the Annual Report to communities through the Community Advisory Panels (CAP). This 2016 Annual Report is available on our website and will be sent to CAP representatives for distribution. Audits Audits of the regulated businesses are required at least once every three years to ensure that the facilities have the required programs in place and are implementing the programs. We completed five County ISO and two Richmond ISO audits this period: • Chemtrade Richmond Works—September 2014 • Air Products Shell—April 2015 • Air Products at Tesoro—April 2015 • Shell Oil Products Martinez—May 2015 • Air Liquide Large Industries—March 2016 • Chevron Richmond Refinery—July 2016 • Tesoro Golden Eagle Refinery—October 2016 Major Chemical Accidents or Releases There was one Major Chemical Accidents or Releases (MCAR) for the County Industrial Safety Ordinance (ISO) facilities in 2015 and one Major Chemical Accidents or Releases (MCAR) at a non- ISO facility in 2015. There were no MCAR in Contra Costa County in 2016. March 7, 2017 Contra Costa County Board of Supervisors Minutes 29 5 Conclusion The severity of the Major Chemical Accidents or Releases in Contra Costa County have been in a general declining trend since the implementation of Industrial Safety Ordinance with a few exceptions in 2010 and 2012. The implementation of the Industrial Safety Ordinance has improved safety programs and operations at the facilities that are regulated. Additionally, CCHMP has sought assistance from stakeholders, including the regulated facilities, workers and community members and included additional measures as recommended by the U.S. Chemical Safety and Hazard Investigation Board that will further reduce likelihood of chemical accidents at these industrial facilities. Introduction 1The Contra Costa County Board of Supervisors passed the Industrial Safety Ordinance due to accidents that occurred at oil refineries and chemical plants in Contra Costa County. The effective date of the Industrial Safety Ordinance was January 15, 1999. The ordinance applies to oil refineries and chemical plants with specified North American Industry Classification System (NAICS) codes that were required to submit a Risk Management Plan to the U.S. EPA and are program level 3 stationary sources as defined by the California Accidental Release Prevention (CalARP) Program. The ordinance specifies the following: • Stationary sources had one year to submit a Safety Plan to Contra Costa Hazardous Materials Programs stating how the stationary source is complying with the ordinance, except the Human Factors portion (completed January 15, 2000) • Contra Costa Hazardous Materials Programs develop a Human Factors Guidance Document (completed January 15, 2000) 1 March 7, 2017 Contra Costa County Board of Supervisors Minutes 30 6 • Stationary sources had one year to comply with the requirements of the Human Factor Guidance Document that was developed by Contra Costa Hazardous Materials Programs (completed January 15, 2001) • For Major Chemical Accidents or Releases, the stationary sources are required to perform a root cause analysis as part of their incident investigations (ongoing) • Contra Costa Hazardous Materials Programs may perform its own incident investigation, including a root cause analysis (ongoing) • All of the processes at the stationary source are covered as program level 3 processes as defined by the California Accidental Release Prevention Program • The stationary sources are required to consider Inherently Safer Systems for new processes or facilities or for mitigations resulting from a process hazard analysis • Contra Costa Hazardous Materials Programs will review all of the submitted Safety Plans and audit/ inspect all of the stationary sources’ Safety Programs within one year of the receipt of the Safety Plan (completed January 15, 2001) and every three years after the initial audit/inspection (ongoing) • Contra Costa Hazardous Materials Programs will give an annual performance review and evaluation report to the County Board of Supervisors Contra Costa Hazardous Materials Programs completed and issued the first Contra Costa County Safety Program Guidance Document on January 15, 2000. The stationary sources were required to comply with the Human Factors section of this guidance document by January 15, 2001. Contra Costa Hazardous Materials Programs performed a specialized audit for all the stationary sources for their Human Factors programs and for Inherently Safer Systems in 2002. The 2006 amendments to the Industrial Safety Ordinance require or expand the following: 1. Expand the Human Factors Program to include Maintenance 2. Expand the Management of Organizational Change to include Maintenance and all of Health and Safety positions 3. Require the stationary sources to perform Safety Culture Assessments one year after the Hazardous Materials Programs develop guidance on performing a Safety Culture Assessment (November 2009) 4. Perform Security Vulnerability Analysis Hazardous Materials Programs staff has worked with the stationary sources to develop a Safety Culture Assessment Guidance Document, which was finalized and issued November 10, 2009. Staff began reviewing these Safety Culture Assessments in December 2010. Additionally, staff issued a revised Safety Program Guidance Document to reflect the ISO amendments, and clarifications based on the audit findings in July 2011. The Air Liquide Rodeo Hydrogen Plant began operation in July 2009 and is located adjacent to the Phillips 66 Rodeo Refinery. The facility produces purified hydrogen for Phillips 66 Refinery and other industrial customers, and also produces steam and electricity for the Phillips 66 Refinery. March 7, 2017 Contra Costa County Board of Supervisors Minutes 31 7 Contra Costa Hazardous Materials Programs reviewed all submitted Safety Plans and started the seventh round of audits of the stationary sources during this report period, as required by the ordinance. The status of the reviews and all audits are discussed in Table I within the report. The six stationary sources now covered by the Industrial Safety Ordinance are: 1. Air Liquide Rodeo Hydrogen Plant 2. Air Products at the Shell Martinez Refining Company 3. Air Products at the Tesoro Golden Eagle Refinery 4. Shell Martinez Refining Company 5. Phillips 66 Rodeo Refinery 6. Tesoro Golden Eagle Refinery The Chemtrade West Bay Point Works discontinued handling of any CalARP regulated materials in May 2015 and is no longer in the CalARP program and equipment have been decommissioned and removed from site. There are two additional facilities in the county; Chevron Richmond Refinery and Chemtrade West Richmond that is covered by the City of Richmond’s Industrial Safety Ordinance and not the County’s Ordinance. The Board of Supervisors approved an amendment to the Industrial Safety Ordinance in June 2014 to address recommendations by CSB set forth in the Chevron refinery fire interim investigation report (August 2012) which broadens the goals of the regulation by requiring the following: 1. Use of process safety performance indicators in the evaluation of the performance of process safety systems and to provide required contents in the annual performance review and evaluation report that is provided to the board of supervisors 2. Expand the implementation of inherently safer systems to be implemented to the greatest extent feasible and as soon as administratively practicable. Stationary source is now required to evaluate and document inherently safer system analysis : a. Every five years for existing covered processes, b. In the development and analysis of recommended action items identified in a process hazard analysis, c. As part of a management of change review, whenever a major change is proposed at a facility that could reasonably result in a major chemical accident or release, d. When an incident investigation report recommends a major change that could reasonably result in a major chemical accident or release, e. When a root cause analysis report recommends a major change that could reasonably result in a major chemical accident or release, and f. During the design of new processes, process units and facilities. 3. Conduct, document and complete a safeguard protection analysis for all processes by June 30, 2019, and every five years thereafter. March 7, 2017 Contra Costa County Board of Supervisors Minutes 32 8 Annual Performance Review and Evaluation Report The Industrial Safety Ordinance specifies that the contents of the annual performance review and evaluation report contain the following: • A brief description of how CCHMP is meeting the requirements of the ordinance as follows: –The program’s effectiveness in getting regulated businesses to comply with the ordinance –Effectiveness of the procedures for records management –Number and type of audits and inspections conducted by Hazardous Materials Programs as required by the ordinance –Number of root cause analyses and/or incident investigations conducted by Hazardous Materials Programs –Hazardous Materials Programs’ process for public participation –Effectiveness of the Public Information Bank –Effectiveness of the Hazardous Materials Ombudsperson –Other required program elements necessary to implement and manage the ordinance • A listing of stationary sources covered by the ordinance, including for each: –The status of the stationary source’s Safety Plan and Program –A summary of the stationary source’s Safety Plan updates and a listing of where the Safety Plans are publicly available –The annual accident history report submitted by the regulated stationary sources and required by the ordinance –A summary, including the status, of any root cause analyses and incident investigations conducted or being conducted by the stationary sources and required by the ordinance, including the status of implementation of recommendations –A summary, including the status, of any audits, inspections, root cause analyses and/or incident investigations conducted by Hazardous Materials Programs, including the status for implementing the recommendations –Description of Inherently Safer Systems implemented by the regulated stationary source –Legal enforcement actions initiated by Hazardous Materials Programs, including administrative, civil and criminal actions • Total fees, service charges and other assessments collected specifically for the support of the ordinance • Total personnel and personnel years used by the jurisdiction to directly implement or administer the ordinance • Comments that raise public safety issues from interested parties regarding the effectiveness of the local program • The impact of the ordinance in improving industrial safety March 7, 2017 Contra Costa County Board of Supervisors Minutes 33 9 Effectiveness of Contra Costa Hazardous Materials Programs’ Implementation of the Industrial Safety Ordinance Contra Costa Hazardous Materials Programs has developed policies, procedures, protocols and questionnaires to implement the California Accidental Release Prevention Program and the Industrial Safety Ordinance. The policies, procedures, protocols and questionnaires for these programs are listed below: • Audits/Inspections Policy • Conducting the Risk Management Plan/Safety Plan Completeness Review Protocol • Risk Management Plan Completeness Review Questionnaires • Safety Plan Completeness Review Questionnaires • Conducting Audits/Inspections Protocol • Safe Work Practices Questionnaires • CalARP Program Audit Questionnaires • Safety Program Audit Questionnaires • Conducting Employee Interviews Protocol • Employee Interview Questionnaires • Public Participation Policy • Dispute Resolution Policy • Reclassification Policy • Covered Process Modification Policy • CalARP Internal Performance Audit Policy • Conducting the Internal Performance Audit • CalARP Internal Audit Performance Audit Submission • Fee Policy • Notification Policy • Unannounced Inspection Policy • Risk Management Plan Public Review Policy Hazardous Materials Programs has developed the Contra Costa County CalARP Program Guidance Document and the Contra Costa County Safety Program Guidance Document including the Safety Culture Assessment. An updated Contra Costa County Safety Program Guidance Document, which incorporated updates from the ISO amendments and additional clarifications from all the audits, was issued July 22, 2011, to the regulated facilities. These documents give guidance to the stationary sources for complying with the Industrial Safety Ordinance. The policies, procedures, protocols and questionnaires are available through Hazardous Materials Programs. The guidance documents can be downloaded through Health Services’ website: http://cchealth.org/hazmat/calarp/guidance-document.php and hhttp://www.cchealth.org/groups/ hazmat/industrial_safety_ordinance_guidance.php Effectiveness of the Procedures for Records Management Hazardous Materials Program has set up hard copy and digital files for each stationary source. The files include the following folders: 1. Annual status reports 2. Audits & Inspections March 7, 2017 Contra Costa County Board of Supervisors Minutes 34 10 3. Communications 4. Completeness Review 5. Emergency Response 6. Incident Investigation 7. Trade Secret Information Hard copy files for the stationary sources are kept in a central location. Digital copies of the files are stored on the Hazardous Materials Programs network and are accessible to the Accidental Release Prevention Programs Engineers, Supervisor and the Environmental Health and Hazardous Materials Chief. Portable document format (PDF) versions of these files are also available at the Hazardous Materials Programs office for public access and viewing. The Accidental Release Prevention Program files contain regulations, policies, information from the U.S. EPA, the Governor’s Office of Emergency Services, the U.S. Chemical Safety and Hazards Investigation Board, and other information pertinent to the engineers. The risk management and safety plans received are kept at the Hazardous Materials Programs office. Number and Type of Audits and Inspections Conducted TThe Hazardous Materials Programs staff was required to audit and inspect all seven stationary sources regulated under the Industrial Safety Ordinance within one year after the initial submittal of their Safety Plans. Hazardous Materials Programs reviewed all of the Safety Plans and audited/ inspected all of the stationary sources’ Safety Programs within that year (2000). Hazardous Materials Programs performed focused audits of the stationary sources for their Human Factors Programs (this was not included in the original audit/inspection since the stationary sources were not required to have their Human Factors Program in place until January 2001) and Inherently Safer Systems in 2001 and 2002. Additional focused audits were performed to look at how two stationary sources would manage organizational change in case there was a strike and non-striking personnel were used instead of the striking personnel (2002). Hazardous Materials Programs completed the second round of audits for all of the Industrial Safety Ordinance stationary sources in 2003 and 2004 and began a third round of audits in the autumn of 2005, which were completed in the spring of 2007. The fourth round of audits was completed in August 2009. Air Liquide submitted a Risk Management Plan and Safety Plan to Hazardous Materials Program in July 2009 and was audited for the first time in June 2010 and subsequently in 2013 and 2016. CCHMP began the fifth round of audits of ISO facilities in spring of 2011 and completed these audits in spring of 2012. CCHMP began the sixth round of audits of ISO facilities in 2013 and completed these audits in summer of 2015. CCHMP started the seventh round of audit in fall of 2016. When Hazardous Materials Programs staff reviews a Safety Plan, a Notice of Deficiencies is produced that documents what changes to a Safety Plan the stationary source is required to make before the Safety Plan is determined to be complete. The stationary source has 60 to 90 days to respond to the Notice of Deficiencies. When the stationary source has responded to this Notice of Deficiencies, the Hazardous Materials Programs staff will review the response. Hazardous Materials Programs will either determine that the Safety Plan is complete or will work with the stationary source until the Safety Plan contains the required information for it to be considered complete. When the Safety Plan is deemed complete, Hazardous Materials Programs will open a public March 7, 2017 Contra Costa County Board of Supervisors Minutes 35 11 comment period on the Safety Plan and will make available the plan in a public meeting or venue. The Hazardous Materials Programs staff will respond to all written comments in writing and, when appropriate, use the comments in the audit/inspection of the regulated stationary sources. The Hazardous Materials Programs staff will issue Preliminary Audit Findings after an audit/ inspection is complete. The stationary source will have 90 days to respond to these findings. Hazardous Materials Programs will review the response from the stationary source on the Preliminary Audit Findings. When the stationary source has developed an action plan to come into compliance with the regulations, the Hazardous Materials Programs staff will issue the Preliminary Audit Findings for public comment and will make available the findings in a public meeting or venue. The Hazardous Materials Programs staff will consider any public comments that were received during the public comment period and if appropriate will revise the Preliminary Audit Findings. When this is complete, the Hazardous Materials Programs staff will issue the Final Audit Findings and will respond in writing to any written public comments received. Table I lists the status of the Hazardous Materials Programs staff review of each stationary source’s Safety Plan, and audit and inspections of their Safety Programs. Number of Root Cause Analyses and/or Incident Investigations Conducted by Hazardous Materials Program The Hazardous Materials Programs staff has not performed any root cause analyses or incident investigations this past two years. The Hazardous Materials Programs staff did work closely with the U.S. Chemical Safety and Hazard Investigation Board, Cal/OSHA, US EPA, and the Bay Area Air Quality Management District during their investigations and follow-up audits and inspections at Chevron Refinery. A historical listing of Major Chemical Accidents or Releases starting in 1992 is on the Health Services website at cchealth.org/groups/hazmat/accident_ history.php. This list includes major accidents that occurred prior to the adoption of the Industrial Safety Ordinance. Hazardous Materials Programs’ Process for Public Participation Hazardous Materials Programs in 2005 worked with the community and developed materials that would describe the Industrial Safety Ordinance using a number of different approaches. The community representatives suggested that the Hazardous Materials Programs staff look at existing venues that are attended by the public that the Hazardous Materials Programs staff can share and receive comments on Preliminary Audit Findings and the stationary source’s Safety Plans. Additionally, based on Board recommendation in 2012, CCHMP are making presentations and distributing audit reports to Community Advisory Panel members. Effectiveness of the Public Information Bank The Hazardous Materials Programs section of Health Services website cchealth.org/groups/hazmat/ includes the following information: • Industrial Safety Ordinance –Description of covered facilities –Risk Management Chapter discussion »Copy of the ordinance –Land Use Permit Chapter discussion »Copy of the ordinance March 7, 2017 Contra Costa County Board of Supervisors Minutes 36 12 –Safety Program Guidance Document –Frequently Asked Questions –Public Outreach strategies • California Accidental Release Prevention (CalARP) Program –Contra Costa County’s California Accidental Release Prevention Program Guidance Document –Program Level description –Discussion on Public Participation for both CalARP Program and the Industrial Safety Ordinance –A map locating the facilities that are subject to the CalARP Program and are required to submit a Risk Management Plan to Hazardous Materials Program. The map links to a description of each of the facilities and the regulated substances handled. –A link to the Office of Emergency Services (OES) website for the CalARP regulation • Hazardous Materials Inventories and Emergency Response Program –Descriptions –Forms • Underground Storage Tanks –Description of the program –Copies of the Underground Storage Tanks Health & Safety Code sections –Underground Storage Tanks forms • Green Business Program –Description of the Green Business Program with a link to the Association of Bay Area Government’s website on the Green Business Program • Hazardous Materials Incident Response Team –Including information of the Major Chemical Accidents or Releases that have occurred –The County’s Hazardous Materials Incident Notification Policy • A link to the Phillips 66 and Chevron Fenceline Monitors • Unannounced Inspection Program –Lists the facilities that are subject to unannounced inspections under the Unannounced Inspection Program • Hazardous Materials Interagency Task Force –Includes a matrix of who has what hazardous materials and regulatory responsibilities –Minutes from past meetings –Presentations from past meetings • Incident Response –Accident history that lists summaries of major accidents from industrial facilities in Contra Costa County from 1992 to the most recent –Additional resource links for more information • Incidents –Information on the June 15, 2012 Phillips 66 incident, including the follow-up reports and the public meetings –Information on the August 6, 2012 Chevron Crude Unit fire, including the follow-up reports and the public meetings – Relevant 72-hours and 30-day incident report for MCAR events March 7, 2017 Contra Costa County Board of Supervisors Minutes 37 13 Table IIndustrial Safety Ordinance Stationary Source Status NAME Safety Plan (SP) Received Notice of Deficiencies (NOD) Issued-SP Safety Plan Complete SP Public Meeting Date Audit/ Inspection Audit Public Meeting Air Liquide Rodeo Hydrogen Plant 7/10/09 7/14/2010 11/3/2013 12/13/2012 3/1/2013 11/12/2013 7/21/2013 10/5/2013 6/1/2010 5/28/2013 2/29/2016 10/8/11 10/5/2013 Air Products – Shell & Tesoro 1/14/00 1/16/01 (HF update) 6/26/03 7/14/05 12/01/06 6/20/2008 6/30/2010 6/30/2014 6/15/00 5/10/01 (HF update) 8/24/07 3/14/2011 7/11/2014 8/30/00 6/19/01 (HF update) 9/14/07 7/1/2008 7/11/2014 9/13/00 5/8/03 9/23/07 6/19/2010 4/21/2012 4/15/2015 11/22/00 5/3/02 (HF) 2/27/04 1/22/07 7/20/09 4/16/2012 3/30/2015 5/8/03 9/24/06 9/23/07 6/19/2010 4/20/2013 4/23/2015 4/23/2016 Phillips 66 (formerly ConocoPhillips) – Rodeo 1/15/00 1/12/01 (HF update) 8/10/05 8/7/09 8/7/2012 8/7/2015 3/14/00 9/10/01 (HF update) 3/28/06 11/22/2010 5/30/00 3/18/02 (HF update) 8/9/02 11/5/07 1/27/2011 7/3/2013 6/15/00 5/9/02 10/7, 13/07 10/8/2011 10/5/2013 7/21/2013 6/30/00 11/5/01 (HF) 8/1/03 8/15/06 10/6/08 8/1/11 4/28/2014 4/9/02 6/22/04 7/8/04 10/7, 13/07 7/18/10, 10/9/10 10/8/11 7/21/2013 10/5/2013 10/24/2015 Shell Martinez Refinery 1/14/00 1/16/01 (HF update)7/22/02 1/11/06 9/3/2010 9/3/2013 7/19/00 11/9/01 (HF update) 3/21/03 8/15/06 10/25/2011 4/9/01 1/3/02 (HF update) 9/15/03 11/2/06 3/27/2012 5/8/03 9/24/06 9/23/07 4/21/2012 4/18/2015 10/31/00 4/29/02 (HF) 11/26/04 10/23/06 4/30/09 2/13/2012 5/11/2015 5/8/03 9/24/2006 9/23/07 6/19/2010 4/20/2013 4/23/2016 Tesoro Golden Eagle Refinery 1/14/00 1/12/01 (HF update) 6/21/02 6/22/07 12/11/09 6/1/2012 6/30/2015 8/16/00 9/18/01 (HF update) 7/30/07 8/6/2012 1/31/01 12/14/01 (HF update) 6/21/03 11/5/07 6/4/10 8/27/2012 5/6/03 9/23/07 6/10/10 9/6/2012 9/15/00 12/3/01 (HF) 9/8/03 11/07/05 8/18/08 4/18/2011 1/6/2014 10/5/2016 5/6/03 9/24/06 9/23/07 6/10/2010 9/6/2012 4/18/2015 March 7, 2017 Contra Costa County Board of Supervisors Minutes 38 14 Effectiveness of the Hazardous Materials Ombudsperson The County Board of Supervisors created the Hazardous Materials Ombudsperson position in 1997. This position was filled in April 1998. The Board believed that the ombudsperson would be a conduit for the public to express their concerns about how Hazardous Materials Programs personnel are performing their duties. Attachment A is a report from the Hazardous Materials Ombudsperson on the effectiveness of the position for this reporting period. Other Required Program Elements Necessary to Implement and Manage the Industrial Safety Ordinance The California Accidental Release Prevention (CalARP) Program is administered in Contra Costa County by CCHMP. The Industrial Safety Ordinance expands on this program. Stationary sources are required to submit a Risk Management Plan that is similar to the Safety Plans that are submitted. Hazardous Materials Programs reviews these Risk Management Plans and performs the CalARP Program audit simultaneously with the Industrial Safety Ordinance audit. Hazardous Materials Programs performs unannounced inspections of stationary sources that are part of the CalARP Program and are also required to submit a Risk Management Plan to the U.S. EPA. These inspections look at how a facility will respond to an incident, including notifying emergency response agencies and CCHMP. Regulated Stationary Sources Listing The Status of the Regulated Stationary Sources’ Safety Plans and Programs All of the stationary sources regulated by the Industrial Safety Ordinance were required to submit their Safety Plans to CCHMP by January 15, 2000 and to have their Safety Programs completed and implemented. The stationary sources were also required to have a Human Factors Program in place that follows the County’s Safety Program Guidance Document by January 15, 2001. The status of each of the regulated stationary sources is given in Table I and includes the following: • When the latest updated Safety Plan was submitted • When the Notice of Deficiencies was issued • When the plan was determined to be complete by Hazardous Materials Programs • When the public meeting was held on the Safety Plan • When the audits were complete • When the public meetings were held on the preliminary audit findings • When the Human Factors to the Safety Plan was determined to be complete • When the Audit/Inspection was completed • When the Human Factors Audit preliminary findings public meeting was held March 7, 2017 Contra Costa County Board of Supervisors Minutes 39 15 Locations of the Regulated Stationary Sources Safety Plans Each of the regulated stationary sources was required to submit a Safety Plan to Hazardous Materials Program on January 15, 2000 and an updated Safety Plan that includes the implementation of the stationary source’s Human Factors Program by January 15, 2001. The regulated stationary sources are required to update their Safety Plan at least once every three years. These plans are available for public review at the Hazardous Materials Programs Offices at 4585 Pacheco Blvd., Suite 100, Martinez. When Hazardous Materials Programs determines that the Safety Plan is complete, and prior to going out for a 45-day public comment period, Hazardous Materials Programs will place the plan in the library(ies) closest to the regulated stationary source. Table II lists the regulated stationary sources with the location of each Safety Plan. Annual Accident History Report and Inherently Safer Systems Implemented as Submitted by the Regulated Stationary Sources The Industrial Safety Ordinance requires the stationary sources to update the information on their accident history in their Safety Plans and include how they have used inherently safer processes within the last year. Table III lists some of the Inherently Safer Systems that have been implemented by the different stationary sources during the same period. Attachment B includes the individual reports from the stationary sources. Table IILocation of Safety Plans—Libraries Regulated Stationary Source Location 1 Location 2 Location 3 Air Liquide Large Industries Hazardous Materials Programs Office Rodeo Public Library Crockett Public Library Air Products at Shell Hazardous Materials Programs Office Martinez Public Library Air Products at Tesoro Hazardous Materials Programs Office Martinez Public Library Shell Refining-Martinez Hazardous Materials Programs Office Martinez Public Library Phillips 66 (formerly ConocoPhillips) Rodeo Refinery Hazardous Materials Programs Office Rodeo Public Library Crockett Public Library Tesoro Golden Eagle Refinery Hazardous Materials Programs Office Martinez Public Library March 7, 2017 Contra Costa County Board of Supervisors Minutes 40 16 Table IIIInherently Safer Systems 2015–16 Regulated Stationary Source Inherently Safer System Implemented Design Strategy Approach Air Liquide Large Industries No new inherently safer systems have been implemented (2015) Reduced potential of exposure by changing equipment metallurgy (2016: 2 times) Passive Moderate Air Products at Shell Martinez Refinery No new inherently safer systems have been implemented (in this period) Air Products at Tesoro No new inherently safer systems have been implemented (in this period) Phillips 66 (formerly ConocoPhillips) —Rodeo Refinery Reduced inventory by combining or removing equipment from the process (2015–6 times) Inherent Minimization Eliminated equipment or source of chemical from process (2016: 7 times) Inherent Eliminate Reduced the potential of a hazard by changing chemical (2015: 1 time)Inherent Moderate Simplified unit design and chemical inventory by changing/re- routing equipment (2015: 1 time) Inherent Simplify Reduced potential of exposure by changing equipment layout or design (2015: 2 times) (2016: 2 times) Passive Minimization Reduced potential of exposure by changing equipment metallurgy, layout or design (2015: 11 times)(2016: 20 times) Passive Moderate Reduced potential of exposure by changing equipment metallurgy or design (2015: 21 times) (2016: 1 time) Passive Substitute Shell Martinez Refinery Reduction of inventory by removing dead-leg piping (2015: 1 time)Inherent Minimization Eliminated exposure potential by changing equipment design (2015: 2 times) Inherent Simplify Reduced potential of exposure or hazardous condition by changing equipment design (2016: 2 times) Passive Minimization Reduced potential of exposure by changing equipment metallurgy or design (2015: 10 times) (2016: 12 times) Passive Moderate Added alarm to reduce the potential for hazardous condition (2016: 1 time) Active Moderate Developed procedure to reduce potential for catastrophic releases (2016:1 time) Procedure Moderate Tesoro Golden Eagle Refinery Reduced potential of the hazardous condition by reducing inventory (1 time) Passive Minimization Reduced potential of a hazard by changing the substance (21 times)Passive Substitute Reduced potential of the hazardous condition by equipment design features. (8 times) Passive Moderate Reduced potential of the hazardous condition by simplified design. (1 time) Passive Simplify March 7, 2017 Contra Costa County Board of Supervisors Minutes 41 17 Status of the Incident Investigations, Including the Root Cause Analyses Conducted by the Regulated Stationary Sources The Industrial Safety Ordinance requires the regulated stationary sources to do an incident investigation with a root cause analysis for each of the major chemical accidents or releases as defined by the following: “Major Chemical Accident or Release means an incident that meets the definition of a Level 3 or Level 2 incident in the Community Warning System incident level classification system defined in the Hazardous Materials Incident Notification Policy, as determined by Contra Costa Health Services; or results in the release of a regulated substance and meets one or more of the following criteria: • Results in one or more fatalities • Results in greater than 24 hours of hospital treatment of three or more persons • Causes on- and/or off-site property damage (including cleanup and restoration activities) initially estimated at $500,000 or more. On-site estimates shall be performed by the regulated stationary source. Off-site estimates shall be performed by appropriate agencies and compiled by Health Services • Results in a vapor cloud of flammables and/or combustibles that is more than 5,000 pounds” The regulated stationary source is required to submit a report to Hazardous Materials Programs 30 days after the root cause analysis is complete. There were no Major Chemical Accidents or Releases that occurred within the last year in Contra Costa County at the ISO facilities. However, in 2015, there was one level 2 incident at Dow chemical and there were two level 2 incidents at ISO facilities, one at Phillip-66 and one at Tesoro refinery. The final RCA reports for previous MCAR incident reports are available at the Hazardous Materials Programs office and website. Major Chemical Accidents or Releases Hazardous Materials Programs analyzed the Major Chemical Accidents or Releases (MCAR) that occurred since the implementation of the Industrial Safety Ordinance. The analysis includes the number of MCARs and the severity of the MCARs. Three different levels of severity were assigned: • Severity Level III—A fatality, serious injuries or major on-site and/or off-site damage occurred • Severity Level II—An impact to the community occurred, or if the situation was slightly different the accident may have been considered major, or there is a recurring type of incident at that facility • Severity Level I —A release where there was no or minor injuries, the release had no or slight impact to the community, or there was no or minor onsite damage Below are charts showing the number of MCARs from January 1999 through October 2014 for all stationary sources in Contra Costa County, the MCARs that occurred at stationary sources regulated by the County’s Industrial Safety Ordinance, and a chart showing the MCARs that have occurred at the County and the City of Richmond’s Industrial Safety Ordinance stationary sources. The charts also show the number of severity level I, II and III MCARs for this period. NOTE: The charts do not include any transportation MCARs that have occurred. March 7, 2017 Contra Costa County Board of Supervisors Minutes 42 18 A weighted score has been developed giving more weight to the higher severity incidents and a lower weight to the less severe incidents. The purpose is to develop a metric of the overall process safety of facilities in the County, the facilities that are covered by the County and the City of Richmond Industrial Safety Ordinances, and the facilities that are covered by the County’s Industrial Safety Ordinance. A severity level III incident is given 9 points, severity level II is given 3 points and severity level I is given 1 point. Below is a graph of this weighted scoring. Legal Enforcement Actions Initiated by Contra Costa Hazardous Materials Programs As part of the enforcement of the Industrial Safety Ordinance and the CalARP Program, Hazardous Materials Programs issues Notices of Deficiencies on the Safety and Risk Management Plans and issues Audit Findings on what a stationary source is required to change to come into compliance with the regulations. Table I shows the action that has been taken by Hazardous Materials Programs. Hazardous Materials Programs has not taken any action through the District Attorney’s Office for noncompliance with the requirements of the Industrial Safety Ordinance. Penalties Assessed as a Result of Enforcement No penalties have been assessed in this period for noncompliance with the Industrial Safety Ordinance. Total Fees, Service Charges and Other Assessments Collected Specifically for the Industrial Safety Ordinance The fees charged for the Industrial Safety Ordinance are to cover the time that the Accidental Release Prevention Engineers use to enforce the ordinance, the position of the Hazardous Materials Ombudsperson, outreach material and to cover a portion of the overhead for the Hazardous Materials Programs. The fees charged for administering this ordinance for the fiscal year 2014–15 is $448,518 and $521,798 for 2015–2016. Total Personnel and Personnel Years Used by Hazardous Materials Program to Implement the Industrial Safety Ordinance The Accidental Release Prevention Programs Engineers have reviewed resubmitted Safety Plans, prepared and presented information for public meetings, performed audits of the stationary sources for compliance with both the California Accidental Release Prevention Program and Industrial Safety Ordinance and did follow-up work after a Major Chemical Accident or Release. The following is a breakdown of the time that was spent on the County’s and the City of Richmond’s Industrial Safety Ordinances: • Seven ISO/CalARP Program facility audits were performed since the last ISO report with 3 performed in each year in 2015 and 2016 and one in fall of 2014. It takes four to five engineers four weeks to perform the on-site portion of an ISO/CalARP Program audit. The audit process encompasses off- site time that includes a quality assurance process, working with the facility to address any questions, posting public notices, attending a public forum to share audit findings, addressing any questions from the public and issuing the final report. The total time taken to perform these audits each year was 3,600 hours. Approximately one-third of the time was dedicated to the Industrial Safety Ordinance, for a total of 1, 200 hours. • Reviewing information for the website—50 hours • Reviewing Safety Plans and following up with the facilities on any deficiencies—205 hours • Review and participate in investigation, root cause analysis and proposed March 7, 2017 Contra Costa County Board of Supervisors Minutes 43 19 March 7, 2017 Contra Costa County Board of Supervisors Minutes 44 20 recommendations—500 hours • Health Services Community Education and Information Office or the Accidental Release Prevention Engineers prepare material for presentations and public meetings—total approximately 150 personnel hours. • Total of 2,105 hours is the approximate personnel time spent on the Industrial Safety Ordinance. This is not including the Ombudsperson time spent helping prepare for the public meetings, working with the engineers on questions arising from the Industrial Safety Ordinance, and answering questions from the public on the Industrial Safety Ordinance. In 2015 and 2016, CCHMP worked with the ISO-working group which included facility and community representatives to address changes in the Safety Plan Guidance document to accommodate recommendations from CSB. Additionally, CCHMP worked extensively with both the Department of Industrial Relations and CalEPA on improved Safety regulations for refineries in California as a result of the Governor’s Intra- Agency Task Force Report. Comments from Interested Parties Regarding the Effectiveness of the Industrial Safety Ordinance No comments were received on the County’s or the City of Richmond’s Industrial Safety Ordinances since the last year. March 7, 2017 Contra Costa County Board of Supervisors Minutes 45 21 The Impact of the Industrial Safety Ordinance on Improving Industrial Safety Four programs are in place to reduce the potential of an accidental release from a regulated stationary source that could impact the surrounding community. The four programs are the Process Safety Management Program administered by Cal/OSHA, the federal Accidental Release Prevention Program administered by the U.S. EPA, the California Accidental Release Prevention Program administered locally by CCHMP, and the Industrial Safety Ordinance, which is also administered by CCHMP. Each of the programs is very similar in requirements, with the Industrial Safety Ordinance being the most stringent. The prevention elements of the program level 3 regulated stationary sources under the federal Accidental Release Prevention Program is almost identical to the Process Safety Management Program. CalARP differs from the Federal Accidental Release Prevention Program in the following ways: • The number of chemicals regulated • The threshold quantity of these chemicals • An external events analysis, including seismic and security and vulnerability analysis, is required • Additional information in the Risk Management Plan • CCHMP is required to audit and inspect stationary sources at least once every three years • The interaction required between the stationary source and CCHMP The ISO differs from CalARP in the following ways: • Stationary sources are required to include a root cause analysis with the incident investigations for Major Chemical Accidents or Releases • The stationary sources are required to consider inherently safer systems for existing processes, in the development and analysis of recommended action items identified in a process hazard analysis, as part of a management of change review, as part of incident investigation or root cause analysis development of recommendation, and during the design of new processes, process units and facilities • All of the processes at the regulated stationary sources are covered • The implementation of a Human Factors Programevaluation of latent conditions in existing units, operating and maintenance procedures and in root cause analysis • Managing changes in the organization for operations, maintenance and emergency response • A requirement that the stationary sources perform a Security and Vulnerability Analysis and test the effectiveness of the changes made as a result of the Security and Vulnerability Analysis • The stationary sources perform a Safety Culture Assessment • Conduct, document and complete a safeguard protection analysis • Use and report of process safety performance indicators in the annual performance review and evaluation report The Safety Culture Assessment guidance chapter was finalized in November 2009. The Industrial Safety Ordinance Guidance Document was updated to reflect all the updates in September 2010. The Accidental Release Prevention Engineers have participated with the Center for Chemical Process Safety on developing the second edition of Inherently Safer Chemical Processes, a book that is referenced in the ordinance and with the Center for Chemical Process Safety on developing process safety metrics for leading and lagging indicators. March 7, 2017 Contra Costa County Board of Supervisors Minutes 46 22 All of these requirements have lowered the probability of an accident occurring. Contra Costa County was recognized as an alternative model for doing process-safety inspections by the Chemical Safety and Hazard Investigation Board in its report on a 2005 refinery accident in Texas City. The report states, “Contra Costa County and the U.K. Health and Safety Executive conduct frequent scheduled inspections of PSM and major hazard facilities with highly qualified staff.” This was done to compare to the number of OSHA process safety management audits. The Chemical Safety and Hazard Investigation Board also mentions Contra Costa County in a DVD, Anatomy of a Disaster: Explosion at BP Texas City Refinery, on the resources given to audit and ensure facilities are complying with regulations. Carolyn W. Merritt, the Chemical Safety and Hazard Investigation Board Chair at that time, also recognized Contra Costa County in testimony to the House of Representatives Committee on Education and Labor chaired by U.S. Rep. George Miller. U.S. Sen. Barbara Boxer, during a 2007 hearing to consider John Bresland’s nomination to the Chemical Safety and Hazard Investigation Board as the Chair (replacing Carolyn Merritt), asked Mr. Bresland about the Contra Costa County program for process safety audits of refineries and chemical companies. In its final investigation report on an incident that occurred in 2008 at the Bayer CropScience Institute in West Virginia, the CSB recommended that regulatory agencies in the area audit their chemical facilities using Contra Costa County’s auditing process. CCHMP staff and a representative from the local United Steelworkers Union were part of a panel when the Chemical Safety and Hazard Investigation Board presented this report to the Kanawha Valley community. Contra Costa Hazardous Materials Programs in June 2010 was asked to give testimony at the hearing on “Work Place Safety and Worker Protections in the Gas and Oil Industry” before the U.S. Senate Committee on Health, Education, Labor, and Pensions Subcommittee on Employment and Workplace Safety. The testimony was on the success of the Accidental Release Prevention Programs that are in place in Contra Costa County. The hearing was specific on two major incidents that occurred in Anacortes, Wash. at a Tesoro Refinery and the Deepwater Horizon incident in the Gulf of Mexico. A link to the testimony is posted on the Health Services website (http://www.help. senate.gov/hearings/production-over-protections-a-review-of-process-safety-management-in-the- oil-and-gas-industry) and the written testimony can be found at http://www.help.senate.gov/imo/ media/doc/Sawyer.pdf? In September 2012, Contra Costa Hazardous Materials Programs was asked to be a presenter at the “Expert Forum on the Use of Performance-based Regulatory Models in the U.S. Oil and Gas Industry: Offshore and Onshore” in Texas City, Texas to share the regulatory experience at Contra Costa County. And give testimony on how local, state and Federal agencies can work together and have an unprecedented alignment on regulations that is required for the same facilities. This informational meeting was spearheaded by Federal Occupational Safety and Health Administration and attended by Bureau of Safety and Environmental Enforcement, United States Coast Guard, United States Environmental Protection Agency, Pipeline and Hazardous Materials Safety Administration, United Steelworkers, American Petroleum Institute, academia and industry March 7, 2017 Contra Costa County Board of Supervisors Minutes 47 23 representatives. CCHMP staff also testified at a hearing on “Oversight of Federal Risk Management and Emergency Planning Programs to Prevent and Address Chemical Threats, Including the Events Leading up to the Explosions in West, TX and Geismar, LA”; before the Committee on Environment and Public Works, United States Senate, June 27, 2013. Following is a link to the transcript of the hearing: https://www.gpo.gov/fdsys/pkg/CHRG-113shrg95874/pdf/CHRG-113shrg95874.pdf City of Richmond Industrial Safety Ordinance The City of Richmond on December 18, 2001 passed its version of the Industrial Safety Ordinance, which became effective January 17, 2002. Richmond’s Industrial Safety Ordinance (RISO) mirrors the County’s Industrial Safety Ordinance. Richmond’s Industrial Safety Ordinance covers two stationary sources: Chevron Richmond Refinery and General Chemical West Richmond Works. CCHMP administers the Richmond ISO. Chevron and General Chemical West Richmond Works submitted their Safety Plans to Hazardous Materials Programs, which have been reviewed and considered complete. The public comment period for these plans ended in January 2004. Public meetings held in 2004 in North Richmond and Richmond discussed Chevron and General Chemical West Richmond Works audit findings. The second Richmond Industrial Safety Ordinance/CalARP Program audits for these facilities occurred in 2006 and public meetings were held in June 2007 at Hilltop Mall at “Lessons from Katrina,” the 2007 Neighbor Works Week Homeownership Faire & Disaster Preparedness Expo. CCHMP followed up on the January 15, 2007 fire at the Chevron Refinery. The follow-up included a public meeting, City Council meetings, meetings with Chevron on the investigation and the root cause analysis. Chevron Richmond Refinery was audited for the third time for RISO/CalARP program in April 2008 The report was finalized and results were available at the Recycle More Earth Day Event in Richmond in June 2009. Copies of the audit results are available at the Richmond Library and a summary of the audit is also available on Hazardous Materials Programs’ website. CCHMP performed an RISO/CalARP program audit at General Chemical Richmond in January 2009, January 2012 and in September 2014. CCHMP performed the RISO/CalARP program audit at Chevron Richmond Refinery in April 2008, February 2011, and October 2013. CCHMP also made presentation to Point Richmond Neighborhood Council at the Point Richmond Firehouse about General Chemical Richmond Works and Chevron Richmond Refinery’s audit history, incidents and general Industrial Safety Ordinance information on January 25, 2012. The 2013 final audit report for Chevron and the 2014 final audit report for Chemtrade Richmond (formerly General Chemical) was shared on Food Day in Richmond in October 2015. The sixth RISO/CalARP audit at Chevron was completed in August 2016 and is scheduled for Chemtrade Richmond in July 2017. Hazard Materials Program followed up with Chevron Richmond Refinery and worked each with U.S. EPA, Cal OSHA, BAAQMD and CSB in their independent investigation of the August 6, 2012 fire at March 7, 2017 Contra Costa County Board of Supervisors Minutes 48 24 the No. 4 Crude Unit. To date, CCHMP co-hosted two public meetings in conjunction with the City of Richmond to share information regarding this severity level III incident. CCHMP, City of Richmond and representatives of the agencies performing the investigation shared preliminary results and addressed public issues and concerns. Written comments were gathered and are posted on the Health Services’ website. CCHMP hired a third party to perform a safety evaluation of the Chevron Richmond Refinery after the August 6, 2012 fire. The evaluation is looking at the safety culture of the refinery, the process safety management systems, and human factors. The final report is complete and is posted on the county’s website. CCHMP presented the 2014 annual RISO report to the Richmond City Council on April 28, 2015. Copies of the 2014 RISO report were submitted to the Richmond City Council and posted on cchealth.org. Select community members were also included in the distribution. CCHMP staff worked closely with the City of Richmond staff in preparation of the Richmond Industrial Safety Ordinance amendment (adopted in Jan 2013) that made the Richmond Industrial Safety Ordinance consistent with the Contra Costa County Industrial Safety Ordinance. CCHMP again worked with the City of Richmond staff on the 2014 amendments to the Richmond Industrial Safety Ordinance and the County Industrial Safety Ordinance designed to address recommendations by the US Chemical Safety and Investigation Board following the August 6, 2012 Chevron fire that further improves process safety operations in Contra Costa County refineries and Chemical facilities. March 7, 2017 Contra Costa County Board of Supervisors Minutes 49 25 March 7, 2017 Contra Costa County Board of Supervisors Minutes 50 26 ATTACHMENT A HAZARDOUS MATERIALS OMBUDSMAN REPORT Hazardous Materials Ombudsperson Evaluation NOVEMBER 2014 THROUGH OCTOBER 2015 March 7, 2017 Contra Costa County Board of Supervisors Minutes 51 27 I. INTRODUCTION On July 15, 1997 the Contra Costa County Board of Supervisors authorized creation of an Ombudsman position for the County’s Hazardous Materials Programs. The first Hazardous Materials Ombudsman began work on May 1, 1998. The Contra Costa County Board of Supervisors adopted an Industrial Safety Ordinance on December 15, 1998. Section 450-8.022 of the Industrial Safety Ordinance requires the Health Services Department to continue to employ an Ombudsman for the Hazardous Materials Programs. Section 450-8.030(B)(vii) of the Industrial Safety Ordinance requires an annual evaluation of the effectiveness of the Hazardous Materials Ombudsman, with the first evaluation to be completed on or before October 31, 2000. The goals of section 450-8.022 of the Industrial Safety Ordinance for the Hazardous Materials Ombudsman are: 1. To serve as a single point of contact for people who live or work in Contra Costa County regarding environmental health concerns, and questions and complaints about the Hazardous Materials Programs. 2. To investigate concerns and complaints, facilitate their resolution, and assist people in gathering information about programs, procedures, or issues. 3. To provide technical assistance to the public. The Hazardous Materials Ombudsman currently accomplishes these goals through the following program elements: 1. Continuing an outreach strategy so that the people who live and work in Contra Costa County can know about and utilize the program. 2. Investigating and responding to questions and complaints, and assisting people in gathering information about programs, procedures, or issues. 3. Participating in a network of environmental programs for the purpose of providing technical assistance. This evaluation covers the period from November, 2014 through October, 2015 for the Hazardous Materials Ombudsman program. The effectiveness of the program shall be demonstrated by showing that the activities of the Hazardous Materials Ombudsman meet the goals established in the Industrial Safety Ordinance. March 7, 2017 Contra Costa County Board of Supervisors Minutes 52 28 II. PROGRAM ELEMENTS 1. Continuing an Outreach Strategy This period efforts were focused on maintaining the outreach tools currently available. Copies of the Ombudsman Brochure were translated into Spanish and were distributed to the public at meetings, presentations, public events, and through the mail. A contact person was also established in Public Health that could receive calls from the public in Spanish and serve as an interpreter to respond to these calls. In addition to explaining the services provided by the position, the brochure also provides the phone numbers of several other related County and State programs. The web page was maintained for the program as part of Contra Costa Health Services web site. This page contains information about the program, links to other related web sites, and information about upcoming meetings and events. A toll-free phone number is published in all three Contra Costa County phone books in the Government section. 2. Investigating and Responding to Questions and Complaints, and Assisting in Information Gathering During this period, the Hazardous Materials Ombudsman received 130 information requests. Over 95 percent of these requests occurred via the telephone, and have been requests for information about environmental issues. Requests via e-mail are slowly increasing, mainly through referrals from Health Services’ main web page. Most of these requests concern problems around the home such as asbestos removal, household hazardous waste disposal, pesticide misuse, mold and lead contamination. Information requests about environmental issues received via the telephone were generally responded to within one business day of being received. Many of the information requests were answered during the initial call. Some requests required the collection of information or written materials that often took several days to compile. Telephone requests were responded to by telephone unless written materials needed to be sent as part of the response. Complaints about the Hazardous Materials Programs can also be received via telephone and in writing. Persons that make complaints via telephone are also asked to provide those complaints in writing. During this period, The Hazardous Materials Ombudsman received one request to help clear up a question about the Hazardous Materials fee for a business and one request to facilitate a response from the Hazardous Materials Program about a possible chemical release from a facility. The Ombudsman facilitated three community meetings during this period on behalf of the State Refinery Safety Task Force concerning their efforts to improve refinery safety regulations and programs. March 7, 2017 Contra Costa County Board of Supervisors Minutes 53 29 3. Participating in a Network of Environmental Programs for the Purpose of Providing Technical Assistance. Technical assistance means helping the public understand the regulatory, scientific, political, and legal aspects of issues. It also means helping them understand how to effectively communicate their concerns within these different arenas. This year, the Ombudsman continued to staff a number of County programs and participate in other programs to be able to provide technical assistance to the participants and the public. • CAER (Community Awareness and Emergency Response)—This non-profit organization addresses industrial accident prevention, response and communication. The Ombudsman participated in the Emergency Notification subcommittee of CAER. • Hazardous Materials Commission—In 2001, the Ombudsman took over as staff for the Commission. As staff to the Commission, the Ombudsman conducts research, prepared reports, drafts letters and provides support for 3 monthly Commission meetings. During this period the Commission sent letters to the Board of Supervisors concerning implementation of the County’s Environmental Justice Policy and pipeline safety issues. In addition, during this period the Ombudsman represented the Commission at meetings of the Contra Costa County Prescription Drug Abuse Prevention Task Force represented the Commission in task force meetings of the Northern Waterfront Economic Development Initiative. The Ombudsman also helped plan and facilitated two public workshops on pipeline safety that the Commission co-sponsored with the Alamo Improvement Association. • Integrated Pest Management Advisory Committee—During this period the Ombudsman represented the Health Services Department on the County Integrated Pest Management Advisory Committee. This Committee brings Department representatives and members of the public together to help implement the County’s Integrated Pest Management policy. • Asthma Program—The Ombudsman participated in the Public Health Department’s asthma program as a resource on environmental health issues. The Ombudsman represented the Asthma program in two regional collaboratives related to asthma issues, particularly diesel pollution—the Ditching Dirty Diesel Collaborative and the Bay Area Environmental Health Collaborative. The Ombudsman served on the Technical Advisory Board for RAMP, the Regional Asthma Management Prevention program. Also the Ombudsman served on the technical advisory committee for the Regional Goods Movement plan being conducted by the Metropolitan Transportation Commission. The Ombudsman also worked with the Bay Area Air Quality Management District and the Alameda County Public Health Department to promote a grant from the National Fish and Wildlife Foundation that is providing $230,000 dollars to Contra Costa County Municipalities and School Districts to replace gas powered lawn and garden equipment with battery powered lawn equipment. March 7, 2017 Contra Costa County Board of Supervisors Minutes 54 30 • Climate Change During this period the Ombudsman worked with other staff in the Public Health Department to prepare a health vulnerability assessment of the impacts of Climate Change as part of a grant the County received from the State Department of Public Health. The Ombudsman was also a member of the County working group that is updating the draft County Climate Action Plan for final adoption this year. The Ombudsman also represented the Public Health Department in regional and state efforts to address the impacts of Climate Change, including a Bay Conservation and Development Commission-led effort to address sea level rise issues in Contra Costa County. The Ombudsman co-chaired the Bay Area Regional Health Inequities Initiative’s Built Environment committee which addresses climate change, and represented the Health Department on panel discussions at two workshops conducted by the California Department of Public Health. The Ombudsman mentored a high school student in an internship focusing on climate change for 6 weeks. This student was from the Public Health Solutions project of the Community Wellness and Prevention Program which introduces students to careers in the field of Public Health. • Bay Delta Stakeholder Advisory Group for Contaminated Fish Consumption The Ombudsman was invited to serve on the California Department of Public Health’s Bay Delta Stakeholder Advisory Group for Contaminated Fish Consumption. This is a two year effort to develop updated and effective public messaging for the new fish consumption advisories for the Bay Delta that have been developed by the State. The Hazardous Materials Ombudsman also attended workshops, presentations, meetings and trainings on a variety of environmental issues to be better able to provide technical assistance to the public. Topics included Environmental Justice, Indoor Air Quality, emergency management practices, health mitigations for consumption of contaminated fish, and land-use planning for greenhouse gas reduction. III. PROGRAM MANAGEMENT The Hazardous Material Ombudsman continued to report to the Public Health Director on a day-to-day basis during this period, while still handling complaints and recommendations about the Hazardous Materials Programs through the Health Services Director. The Ombudsman also was a member of Health Services Emergency Management Team and participates on its HEEP management team. IV. GOALS FOR THE 2015-2016 PERIOD In this period, the Ombudsman will provide essentially the same services to Contra Costa residents as was provided in the last period. The Ombudsman will continue respond to questions and complaints about the actions of the Hazardous Materials Programs; answer general questions that come from the public and assist them in understanding regulatory programs; staff the Hazardous Materials Commission; represent the Public Health Department on the Ditching Dirty Diesel Collaborative, the Bay Area Regional Health Inequities Initiative, the Bay Area Environmental March 7, 2017 Contra Costa County Board of Supervisors Minutes 55 31 Health Collaborative, the Integrated Pest Management Advisory Committee, the Technical Advisory Committee for the Metropolitan Transportation Commission’s Goods Movement Plan and the Bay Delta Stakeholder Advisory Group; and participate in the CAER Emergency Notification committee. The Ombudsman will represent the Hazardous Materials Commission in the Northern Shoreline Economic Development Initiative and the Contra Costa Prescription Abuse Prevention Coalition. The Ombudsman will continue to be part of the Health Department’s HEEP team and be part of the Emergency Management Team. During this period the Ombudsman will continue to work with the Public Health Department on Climate Change issues by working with collaboratives at the regional and state level, and by reaching out to other agencies and interested parties in Contra Costa County to promote addressing health equity issues in climate change planning efforts. The Ombudsman will also assist the State Refinery Safety Task Force by assisting the in development and facilitation of Community Safety Forums throughout the County over the course of the next year. March 7, 2017 Contra Costa County Board of Supervisors Minutes 56 32 ATTACHMENT A HAZARDOUS MATERIALS OMBUDSMAN REPORT Hazardous Materials Ombudsperson Evaluation NOVEMBER 2015 THROUGH OCTOBER 2016 March 7, 2017 Contra Costa County Board of Supervisors Minutes 57 33 I. INTRODUCTION On July 15, 1997 1997 the Contra Costa County Board of Supervisors authorized creation of an Ombudsman position for the County’s Hazardous Materials Programs. The first Hazardous Materials Ombudsman began work on May 1, 1998. The Contra Costa County Board of Supervisors adopted an Industrial Safety Ordinance on December 15, 1998. Section 450-8.022 of the Industrial Safety Ordinance requires the Health Services Department to continue to employ an Ombudsman for the Hazardous Materials Programs. Section 450-8.030(B)(vii) of the Industrial Safety Ordinance requires an annual evaluation of the effectiveness of the Hazardous Materials Ombudsman, with the first evaluation to be completed on or before October 31, 2000. The goals of section 450-8.022 of the Industrial Safety Ordinance for the Hazardous Materials Ombudsman are: 1. To serve as a single point of contact for people who live or work in Contra Costa County regarding environmental health concerns, and questions and complaints about the Hazardous Materials Programs. 2. To investigate concerns and complaints, facilitate their resolution, and assist people in gathering information about programs, procedures, or issues. 3. To provide technical assistance to the public. The Hazardous Materials Ombudsman currently accomplishes these goals through the following program elements: 1. Continuing an outreach strategy so that the people who live and work in Contra Costa County can know about and utilize the program. 2. Investigating and responding to questions and complaints, and assisting people in gathering information about programs, procedures, or issues. 3. Participating in a network of environmental programs for the purpose of providing technical assistance. This evaluation covers the period from November, 2015 through October, 2016 for the Hazardous Materials Ombudsman program. The effectiveness of the program shall be demonstrated by showing that the activities of the Hazardous Materials Ombudsman meet the goals established in the Industrial Safety Ordinance. March 7, 2017 Contra Costa County Board of Supervisors Minutes 58 34 II. PROGRAM ELEMENTS 1. Continuing an Outreach Strategy This period efforts were focused on maintaining the outreach tools currently available. Copies of the Ombudsman Brochure were translated into Spanish and were distributed to the public at meetings, presentations, public events, and through the mail. A contact person was also established in Public Health that could receive calls from the public in Spanish and serve as an interpreter to respond to these calls. In addition to explaining the services provided by the position, the brochure also provides the phone numbers of several other related County and State programs. The web page was maintained for the program as part of Contra Costa Health Services web site. This page contains information about the program, links to other related web sites, and information about upcoming meetings and events. A toll-free phone number is published in all three Contra Costa County phone books in the Government section. 2. Investigating and Responding to Questions and Complaints, and Assisting in Information Gathering During this period, the Hazardous Materials Ombudsman received 156 information requests. Over 95 percent of these requests occurred via the telephone, and have been requests for information about environmental issues. Requests via e-mail are slowly increasing, mainly through referrals from Health Services main web page. Most of these requests concern problems around the home such as asbestos removal, household hazardous waste disposal, pesticide misuse, mold and lead contamination. Information requests about environmental issues received via the telephone were generally responded to within one business day of being received. Many of the information requests were answered during the initial call. Some requests required the collection of information or written materials that often took several days to compile. Telephone requests were responded to by telephone unless written materials needed to be sent as part of the response. Complaints about the Hazardous Materials Programs can also be received via telephone and in writing. Persons that make complaints via telephone are also asked to provide those complaints in writing. During this period, the Hazardous Materials Ombudsman worked with the Hazardous Materials Program and the Public Health Director to respond to a concern from a resident about residual material found on her car in the Crockett area. 3. Participating in a Network of Environmental Programs for the Purpose of Providing Technical Assistance. Technical assistance means helping the public understand the regulatory, scientific, political, and legal aspects of issues. It also means helping them understand how to effectively March 7, 2017 Contra Costa County Board of Supervisors Minutes 59 35 communicate their concerns within these different arenas. This year, the Ombudsman continued to staff a number of County programs and participate in other programs to be able to provide technical assistance to the participants and the public. • CAER (Community Awareness and Emergency Response)—This non-profit organization addresses industrial accident prevention, response and communication. The Ombudsman participated in the Emergency Notification subcommittee of CAER. • Hazardous Materials Commission—In 2001, the Ombudsman took over as staff for the Commission. As staff to the Commission, the Ombudsman conducts research, prepared reports, drafts letters and provides support for 3 monthly Commission meetings. During this period the Commission sent letters to the Board of Supervisors concerning pipeline safety issues and pharmaceutical disposal issues. In addition, , during this period the Ombudsman represented the Commission at meetings of the Contra Costa County Prescription Drug Abuse Prevention Task Force represented the Commission in task force meetings of the Northern Waterfront Economic Development Initiative. The Ombudsman also gave a presentation at a Pipeline Safety conference about the two public workshops on pipeline safety that the Commission co-sponsored with the Alamo Improvement Association. The Ombudsman also provided specific support to the Alamo Improvement Association in their advocacy around pipeline safety issues with the Board of Supervisors. • Integrated Pest Management Advisory Committee—During this period the Ombudsman represented the Health Department on the County Integrated Pest Management Advisory Committee. This Committee brings Department representatives and members of the public together to help implement the County’s Integrated Pest Management policy. • Asthma Program—The Ombudsman Ombudsman participated in the Public Health Department’s asthma program as a resource on environmental health issues. The Ombudsman represented the Asthma program in two regional collaboratives related to asthma issues, particularly diesel pollution – the Ditching Dirty Diesel Collaborative and the Bay Area Environmental Health Collaborative. The Ombudsman served on the Technical Advisory Board for RAMP, the Regional Asthma Management Prevention program. Also the Ombudsman served on the technical advisory committee for the Regional Goods Movement plan being conducted by the Metropolitan Transportation Commission. The Ombudsman also worked with the Bay Area Air Quality Management District and the Alameda County Public Health Department to promote a grant from the National Fish and Wildlife Foundation that is providing $230,000 dollars to Contra Costa County Municipalities and School Districts to replace gas powered lawn and garden equipment with battery powered lawn equipment. • Climate Change During this period the Ombudsman worked with other staff in the Public Health Department to promote a health vulnerability assessment of the impacts of Climate Change as part of a March 7, 2017 Contra Costa County Board of Supervisors Minutes 60 36 grant the County received from the State Department of Public Health. The Ombudsman was also a member of the County working group that finalized the County Climate Action Plan during this period. The Ombudsman worked closely with staff from the Storm water program to develop a Greening and Resilience Plan for North Richmond that will implement selected objectives of the County’s Climate Action Plan. The Ombudsman also represented the Public Health Department in regional and state efforts to address the impacts of Climate Change, including a Bay Conservation and Development Commission-led effort to address sea level rise issues in Contra Costa County. The Ombudsman co-chaired the Bay Area Regional Health Inequities Initiative’s Built Environment committee which addresses climate change. The Ombudsman mentored a high school student in an internship focusing on climate change for 6 weeks. This student was from the Public Health Solutions project of the Community Wellness and Prevention Program which introduces students to careers in the field of Public Health. • Bay Delta Stakeholder Advisory Group for Contaminated Fish Consumption The Ombudsman served on the California Department of Public Health’s Bay Delta Stakeholder Advisory Group for Contaminated Fish Consumption. This is a two year effort to develop updated and effective public messaging for the new fish consumption advisories for the Bay Delta that have been developed by the State. The Hazardous Materials Ombudsman also attended workshops, presentations, meetings and trainings on a variety of environmental issues to be better able to provide technical assistance to the public. Topics included Environmental Justice, Indoor Air Quality, emergency management practices, health mitigations for consumption of contaminated fish, and land-use planning for greenhouse gas reduction. III. PROGRAM MANAGEMENT The Hazardous Material Ombudsman continued to report to the Public Health Director on a day-to-day basis during this period, while still handling complaints and recommendations about the Hazardous Materials Programs through the Health Services Director. The Ombudsman also was a member of Health Services Emergency Management Team and participates on its HEEP management team. IV. GOALS FOR THE 2016-2017 PERIOD In this period, the Ombudsman will provide essentially the same services to Contra Costa residents as was provided in the last period. The Ombudsman will continue respond to questions and complaints about the actions of the Hazardous Materials Programs; answer general questions that come from the public and assist them in understanding regulatory programs; staff the Hazardous Materials Commission; represent the Public Health Department on the Ditching Dirty Diesel Collaborative, the Bay Area Regional Health Inequities Initiative, the Bay Area Environmental Health Collaborative, the Integrated Pest Management Advisory Committee, the Technical Advisory Committee for the Metropolitan Transportation Commission’s Goods Movement Plan and the Bay March 7, 2017 Contra Costa County Board of Supervisors Minutes 61 37 Delta Stakeholder Advisory Group; and participate in the CAER Emergency Notification committee. The Ombudsman will represent the Hazardous Materials Commission in the Northern Shoreline Economic Development Initiative and the Contra Costa Prescription Abuse Prevention Coalition. The Ombudsman will continue to be part of the Health Department’s HEEP team and be part of the Emergency Management Team. During this period the Ombudsman will continue to work with the Public Health Department on Climate Change issues by being on the County-wide work group implementing the Climate Action Plan, by working with the Storm water program to implement the North Richmond Greening and Resiliency Initiative, and by providing input on the BCDC ART sea level rise project. The Ombudsman will continue to work with collaboratives at the regional and state level and, by reaching out to other agencies and interested parties in Contra Costa County, promote addressing health equity issues in climate change planning efforts. March 7, 2017 Contra Costa County Board of Supervisors Minutes 62 38 ATTACHMENT B REGULATED SOURCES ANNUAL PERFORMANCE WITH ACCIDENT HISTORY AND INHERENT SAFETY IMPLEMENTATION 2015 March 7, 2017 Contra Costa County Board of Supervisors Minutes 63 39 Annual Performance Review and Evaluation Submittal June 30, 2015 *Attach additional pages as necessary 1. Name and address of Stationary Source: Air Liquide Rodeo Hydrogen Plant, 1391 San Pablo Ave., Rodeo, California 94572 2. Contact name and telephone number (should CCHMP have questions): Jared Wittry—(510) 245-7285 x 2204 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B) (2)(i)): The revised safety plan was submitted in April 2014 as part of the 3 year review and incorporated the NODs received by the county in December 2012. The audit conducted in June of 2014 provided more guidance for the improvement of the safety program at the Rodeo Facility and progress is being made to address the additional NODs based on all the new programs implemented at the Rodeo SMR. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2)(ii)): Since the audit in June of 2013, we continue to meet monthly to address recommendations from the audit and improve the safety systems at the Rodeo SMR. As an organization, we have centralized many of the life critical procedures and have begun to introduce the Procedural PHAs at other facilities with success. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Martinez Library; Rodeo Public Library; Crockett Public Library (libraries closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450-8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)): There have been no incidents since the previous annual review. 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): There have been no incidents since the previous review. 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): There have been no incidents since the previous review. The 2010 ISO audit actions items were incorporated into the revised April 2014 Safety Plan. March 7, 2017 Contra Costa County Board of Supervisors Minutes 64 40 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): No new inherently safer systems have been implemented at the facility. 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450-8.030(B)(2) (vii)): There were no enforcement actions during this period. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): No penalities have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total CalARP Program fees for the nine facilities subject to the Industrial Safety Ordinance was $727,268. The total Industrial Safety Ordinance program fees for these nine facilities was $448,518. (NOTE: These fees include those for the County and City of Richmond ISO facilities). 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 6044 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): None 15. Summarize how this Chapter improves industrial safety at your stationary source (450- 8.030(B)(7)): This chapter helps to reinforce the need to maintain and follow our structured safety program to help ensure that safety of our employees and the communities in which we operate. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases. Air Liquide is now using revised procedures for Safe Work Permits, Confined Space Entry, Fall Protection, Respiratory Protection, Engergy Isolation and Hot Work providing training under the title of Life Critical Safety Training. Also, the observation system using Behavior Safety Visits (BSVs) is being upgraded to the SafeTrack system with cards. In addition, the HSE Area Specialist will be conducting random Life Critical audits throughout the year. 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: None 18. Common Process Safety Performance Indicators: March 7, 2017 Contra Costa County Board of Supervisors Minutes 65 41 Overdue inspection for piping and pressure vessels based on total number of circuits Past due PHA recommended actions, includes seismic and LCC recommended actions 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 Total number of circuits: 48 Total number of annual planned circuit inspections: 2 March 7, 2017 Contra Costa County Board of Supervisors Minutes 66 42 Past due investigation recommended actions for API/ACC Tier 1 and Tier 2 incidents 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 Year 2011 2012 2013 2014 2015 No. Tier 1 LOPC 0 0 0 0 0 Incident rate for Tier 1 0 0 0 0 0 Industry mean*0.03 0.03 0.06 0.04 N/A No. Tier 2 LOPC 0 0 0 0 0 Incident rate for Tier 2 0 0 0 0 0 API/ACC TIER 1 & TIER 2 INCIDENTS AND RATES STARTING 2011 *Petroleum refineries to report publically available refiner mean for API Tier 1 and Tier 2. Chemicl plants to report publically available mean only for ACC Tier 1. March 7, 2017 Contra Costa County Board of Supervisors Minutes 67 43 Annual Performance Review and Evaluation Submittal June 30, 2015 *Attach additional pages as necessary 1. Name and address of Stationary Source: Air Products—Shell Martinez Refinery, 110 Waterfront Road, Martinez, CA 94553 2. Contact name and telephone number (should CCHMP have questions): Eric Schneider 925-372-9302 x14 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B) (2)(i)): The stationary Source’s Safety Plan is complete per the CCHS requirements. The program was audited in 2012 by CCHS as part of the three year CCHS site audit. Action items associated with CCHS’s Unannounced Inspection of CalARP Program, Hazardous Materials Business Plan and Hazardous Waste Generator Inspection at Shell Martinez—June 9, 2014, have been completed. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2)(ii)): The three year periodic audit completed in 2012 by CCHS required some updates to the Site safety plan. These have been completed. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Martinez Library (libraries closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450-8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)): There were no major chemical accidents or releases to report. 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): There are no outstanding recommendations. 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): There are no outstanding recommendations . 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): March 7, 2017 Contra Costa County Board of Supervisors Minutes 68 44 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450-8.030(B)(2) (vii)): There were no enforcement actions during this period. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): No penalities have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total CalARP Program fees for the nine facilities subject to the Industrial Safety Ordinance was $727,268. The total Industrial Safety Ordinance program fees for these nine facilities was- $448,518. (NOTE: These fees include those for the County and City of Richmond ISO facilities). 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 6044 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): None. 15. Summarize how this Chapter improves industrial safety at your stationary source (450-8.030(B)(7)): Air Products is committed to the safer operation of our facilities and has implemented applicable requirements outlined in the ISO and CalARP regulations. Both the ISO and Human Factors programs are an integral part of our five year Operating Hazard Review revalidations and on-going management of change process. There have been no incidents resulting in an offsite impact. The Chapter has helped reinforce the need to maintain and follow a structured safety program to help ensure the safety of our employees and the communities in which we operate. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases. None. 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: There were no emergency response activities to this site since the previous Annual Performance Review and Evaluation submittal. 18. Common Process Safety Performance Indicators: March 7, 2017 Contra Costa County Board of Supervisors Minutes 69 45 Overdue inspection for piping and pressure vessels based on total number of circuits Past due PHA recommended actions, includes seismic and LCC recommended actions 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 Total number of circuits: 660 Total number of annual planned circuit inspections: 10 March 7, 2017 Contra Costa County Board of Supervisors Minutes 70 46 Past due investigation recommended actions for API/ACC Tier 1 and Tier 2 incidents 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 *Petroleum refineries to report publically available refiner mean for API Tier 1 and Tier 2. Chemicl plants to report publically available mean only for ACC Tier 1. Year 2011 2012 2013 2014 2015 No. Tier 1 LOPC 0 0 0 0 0 Incident rate for Tier 1 0 0 0 0 0 Industry mean* No. Tier 2 LOPC 0 0 0 0 0 Incident rate for Tier 2 0 0 0 0 0 API/ACC TIER 1 & TIER 2 INCIDENTS AND RATES STARTING 2011 March 7, 2017 Contra Costa County Board of Supervisors Minutes 71 47 Annual Performance Review and Evaluation Submittal June 30, 2015 *Attach additional pages as necessary 1. Name and address of Stationary Source: Air Products—Tesoro Golden Eagle Refinery, 150 Solano Way, 3rd & F Streets, Martinez, CA 94553 2. Contact name and telephone number (should CCHMP have questions): Eric Schneider 925-372-9302 x14 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B) (2)(i)): The stationary Source’s Safety Plan is complete per the CCHS requirements. The program was audited in 2012 by CCHS as part of the three year CCHS site audit. Action items associated with CCHS’s Unannounced Inspection of CalARP Program, Hazardous Materials Business Plan and Hazardous Waste Generator Inspection at Shell Martinez—June 9, 2014, have been completed. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2)(ii)): The three year periodic audit completed in 2012 by CCHS required some updates to the Site safety plan. These have been completed. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Martinez Library (libraries closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450-8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)): There were no major chemical accidents or releases to report. 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): There were no chemical accidents or releases to report. 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): There are no outstanding recommendations . 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): None. March 7, 2017 Contra Costa County Board of Supervisors Minutes 72 48 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450-8.030(B)(2) (vii)): There were no enforcement actions during this period. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): No penalities have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total CalARP Program fees for the nine facilities subject to the Industrial Safety Ordinance was $727,268. The total Industrial Safety Ordinance program fees for these nine facilities was- $448,518. (NOTE: These fees include those for the County and City of Richmond ISO facilities). 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 6044 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): None. 15. Summarize how this Chapter improves industrial safety at your stationary source (450-8.030(B)(7)): Air Products is committed to the safer operation of our facilities and has implemented applicable requirements outlined in the ISO and CalARP regulations. Both the ISO and Human Factors programs are an integral part of our five year Operating Hazard Review revalidations and on-going management of change process. There have been no incidents resulting in an offsite impact. The Chapter has helped reinforce the need to maintain and follow a structured safety program to help ensure the safety of our employees and the communities in which we operate. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases. Air Products has continued to refine the Tier IV site specific documents at the request of CCHS to clarify ISO requirements, The implementation of the ISO standards around maintenance critical safety systems has been completed. These activities were generated by the 3 year periodic audit and will result in ongoing improvement of our RMP, Safety Plan and improvements in Standard work instruction documentation. All contributing to our ongoing safe operation. 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: There were no emergency response activities to this site since the previous Annual Performance Review and Evaluation submittal. 18. Common Process Safety Performance Indicators: March 7, 2017 Contra Costa County Board of Supervisors Minutes 73 49 Overdue inspection for piping and pressure vessels based on total number of circuits Past due PHA recommended actions, includes seismic and LCC recommended actions 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 Total number of circuits: 660 Total number of annual planned circuit inspections: 10 March 7, 2017 Contra Costa County Board of Supervisors Minutes 74 50 Past due investigation recommended actions for API/ACC Tier 1 and Tier 2 incidents 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 *Petroleum refineries to report publically available refiner mean for API Tier 1 and Tier 2. Chemicl plants to report publically available mean only for ACC Tier 1. Year 2011 2012 2013 2014 2015 No. Tier 1 LOPC 0 0 0 0 0 Incident rate for Tier 1 0 0 0 0 0 Industry mean* No. Tier 2 LOPC 0 0 0 0 0 Incident rate for Tier 2 0 0 0 0 0 API/ACC TIER 1 & TIER 2 INCIDENTS AND RATES STARTING 2011 March 7, 2017 Contra Costa County Board of Supervisors Minutes 75 51 Annual Performance Review and Evaluation Submittal June 30, 2015 *Attach additional pages as necessary 1. Name and address of Stationary Source: Phillips 66 Rodeo Refinery, 1380 San Pablo Avenue, Rodeo, CA 94572 2. Contact name and telephone number (should CCHMP have questions): Steve Harms 510-245-4425 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B) (2)(i)): The Safety Plan was last revised in August 2012 per the 3 year update cycle required by the County. The plan was made available to the public at the July 21, 2013 Sugartown Festival & Street Fair in Crockett after addressing comments from the CCHMP review. We will be updatingthe Safety Plan this August. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2)(ii)): The original Safety Plan for this facility was filed with Contra Costa Health Services on January 14, 2000. A revised plan was filed on April 7, 2000 with the updated recommendations requested by CCHS. A Human Factors Amendment was submitted on January 15, 2001. In conjunction with CCHSs required 2nd public meeting on our plan and audit findings, we submitted a complete revision of the plan to reflect the change in ownership of our facility and to update where needed. We took this opportunity to include Human Factors within the plan instead of having it as an amendment. On August 9, 2002 the plan was resubmitted. Public meetings for our plans were held on June 22, 2004 in Rodeo and July 8, 2004 in Crockett. As required the Plan was fully updated in August 2005 on the 3 year cycle. The Plan was reviewed by CCHS and was revised on July 28, 2006 with recommended changes. The Safety Plan was updated in July 2009 per the 3 year cycle.Recommendations requested by CCHMP were incorporated into the Safety Plan 11-4-2010. Safety Plan was again updated in August 2012 per the 3 year cycle. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Crockett and Rodeo Libraries (libraries closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450-8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)): There have been no major chemical accidents or releases (MCARs) during the current reporting year. 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): There have been no MCARs therefore no RCAs were required in the past year. 8. Summary of the status of implementation of recommendations formulated during March 7, 2017 Contra Costa County Board of Supervisors Minutes 76 52 audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): All recommendations from the 2011 CalARP audit have been completed. The recommendations from the 2014 CalARP audit have been reviewed. The proposed corrective action plans with target dates were submitted to the CCHS on May 11, 2015. 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): See Attachment 1 for the listing of Inherently Safer Systems improvements. 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450-8.030(B)(2) (vii)): There were no enforcement actions during this period. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): No penalities have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total CalARP Program fees for the nine facilities subject to the Industrial Safety Ordinance was $727,268. The total Industrial Safety Ordinance program fees for these nine facilities was- $448,518. (NOTE: These fees include those for the County and City of Richmond ISO facilities). 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 6,044 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): No comments have been received. 15. Summarize how this Chapter improves industrial safety at your stationary source (450- 8.030(B)(7)): In addition to the Phillips 66 Corporate Health Safety Environment Management Systems the ISO provides another tool for the improvement of process safety performance. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases. Units not covered by RMP, CalARP, and PSM are covered under the ISO and PHAs are scheduled and performed on all these units. Recommendations from the PHAs are implemented at an accelerated rate. A list of inherently safer system improvements, required by the ISO for PHA recommendations and projects, are listed in Attachment 1. 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN March 7, 2017 Contra Costa County Board of Supervisors Minutes 77 53 activation) in response to major chemical accidents or releases: None have occurred since the last report. 18. Common Process Safety Performance Indicators: NOTE: Phillips 66 complies with ANSI API RP-754 Process Safety Performance Indicators for the Refining and Petrochemical Industries. Tier 4 indicators such as a) overdue inspections, b) past due PHA recommendations and c) past due Investigation recommendations are all useful for identifying opportunities for both learning and systems improvement and are intended for internal site trending and analysis. These Tier 4 indicators are not considered valid for benchmarking or development of industry applicable criteria. March 7, 2017 Contra Costa County Board of Supervisors Minutes 78 54 Overdue inspection for piping and pressure vessels based on total number of circuits Past due PHA recommended actions, includes seismic and LCC recommended actions 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 Total number of circuits: 100,572 [1,539 Pressure Vessel and 99,033 Piping]. Total number of annual planned circuit inspections: 13,023 planned and completed [1,275 Internal/External inspections and 11,748 Piping CML Thickness]. Reported metrics are inspections or inspection points. SFR Rodeo does not use circuits for scheduling. March 7, 2017 Contra Costa County Board of Supervisors Minutes 79 55 Past due investigation recommended actions for API/ACC Tier 1 and Tier 2 incidents 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 *Petroleum refineries to report publically available refinery mean for API Tier 1 and Tier 2. Chemical plants to report publically available mean only for ACC Tier 1. The industry refinery rate is not publicly available at this time and will be provided when available or released. **The number of reported Tier 1 and Tier 2 events is the year to date count, January 1st through June 30th. The remaining data is not available (NA) and will be reported in the June 2016 annual report. Year 2011 2012 2013 2014 2015 No. Tier 1 LOPC 2 3 0 0 0** Incident rate for Tier 1 0.17 0.29 0.00 0.00 N/A Refinery mean*****N/A No. Tier 2 LOPC 5 3 0 1 2** Incident rate for Tier 2 0.43 0.29 0.00 0.10 N/A Refinery Mean****** API/ACC TIER 1 & TIER 2 INCIDENTS AND RATES STARTING 2011 March 7, 2017 Contra Costa County Board of Supervisors Minutes 80 56 Attachment 1: June 2014—June 2015 ISS improvements Reference Approach ISS Category MOC Description M20142984-001 Minimize Passive Reduce hydrocarbon pump impeller. M20142980-001 Substitute Passive Replace corroded support beams. M2013547-001 Moderate Inherent Tank service change from gasoline to gas oil. M20143157-001 Moderate Passive Additional support for blowdown drum piping to flare drum. M20143627-001 Substitute Passive Piping upgrade from temporary screwed pipe to flanged pipe. M20132304-001 Substitute Passive Upgrade from Packing to Mechanical Seal on hydrocarbon pump. M20132999-002 Minimize Inherent Removed Tank from service. M2014793-001 Substitute Passive Upgrade to HDPE OSD Bleach Tank. M20143735-001 Substitute Passive Piping Upgrades to Duplex 2205. M20133805-001 Minimize Inherent Tank was cleaned and removed from service. M20143381-001 Substitute Passive Vessel metallurgical upgrade on tower to Alloy 625 clad CS. M20143734-001 Substitute Passive Bypass line around exchanger from carbon steel to Inconel 825. M20123930-001 Minimize Inherent Reduce size of bypass globe valve. M20142843-001 Moderate Passive Permanent containment barriers were installed at concrete pad and at Vacuum truck washout pan. M20142093-001 Substitute Passive Replace temporary hoses with permanent pipe and supports on ground water extraction wells at outfall. M20112724-001 Minimize Inherent Two lines were cleaned, blinded, and removed from service. M2014774-001 Substitute Passive Economizer module internal upgraded from CS to Cr. M20131639-001 Substitute Passive Exchanger bundle metallurgy from Duplex 2205 to Inconel 825. M20141458-001 Substitute Passive Tank Floor replacement with concrete. Nozzles to SS from CS. M20123919-001 Minimize Inherent Remove De-aerator vent condensers. M2014769-001 Substitute Passive Upgrade Balance Tank to Stainless Steel. M20134670-001 Minimize Passive Closed loop sample stations were installed on tower overhead lines to prevent personnel exposure. M2014009-002 Moderate Passive Hydrocarbon pump was upgraded to dual seal from single seal. M20131652-001 Substitute Passive Upgrade of hydrocarbon pumps with 317 stainless steel. M20134033-001 Substitute Passive Upgrade piping flanges to 300# from 150# flanges on exchanger. M20145980-001 Substitute Passive Upgrade carbon steel pipe spools at control valve with Incoloy 825. M2013737-001 Moderate Passive Secondary containment was installed for pump suction can. M20145981-001 Substitute Passive Control valve spools were upgraded to Incoloy 825 spools. M20141533-001 Substitute Passive Steam/quench water mix points upgraded to Inconel 625. M20131652-002 Substitute Passive Upgrade of hydrocarbon pumps with 317 stainless steel. M20141380-003 Moderate Passive Installed hot surface guards on piping above 140F. M20141380-004 Moderate Passive Installed hot surface guards on piping above 140F. M2015816-001 Moderate Passive Installed additional feed line support for stripper. M20141380-002 Moderate Passive Installed hot surface guards on piping above 140F. M20142842-003 Substitute Passive Replace hydrocarbon pump with 316 SS alloy materials and dual pump gas seals. M20151676-002 Minimize Inherent 4 sludge ejectors on the API separator were demolished. M20141380-006 Moderate Passive Installed hot surface guards on piping above 140F. M20142810-002 Simplify Inherent Demolished two vessels, 2 pumps, and 4 control valves and associated instrumentation from old tower. March 7, 2017 Contra Costa County Board of Supervisors Minutes 81 57 M20141533-001 Substitute Passive Upgrade carbon steel check valves on quench water to steam/water mix points to 9Cr-1Mo. Annual Performance Review and Evaluation Submittal June 30, 2015 *Attach additional pages as necessary 1. Name and address of Stationary Source: Shell Oil Products U.S. Martinez Refinery, 3485 Pacheco Blvd., Martinez, CA 94553 2. Contact name and telephone number (should CCHMP have questions): Mary Kay Nye: 925-313-3358 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B) (2)(i)): SMR’s Safety Plan was last updated in August 2013. SMR’s Safety Program was reviewed by the CCHS during the CalARP/ISO audit conducted in May 2015. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2)(ii)): SMR’s Safety Plan was last updated in August 2013. The changes addressed actions from the CCHS 2012 audit. The next update is due August 28, 2016. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHMP Officeat 4585 Pacheco Boulevard, Suite 100, Martinez; Crockett and Rodeo Libraries (libraries closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450-8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)): There were no MCAR’s in the current reporting period (July 1, 2014 to June 30, 2015), and therefore no updates to the Accident History. 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): There were no MCAR’s in the current reporting period (July 1, 2014 to June 30, 2015), and therefore no RCA’s were required. 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): The status of the recommendations from the February 2012 CalARP/ ISO Audit are: 59 of 60 Action items were completed. The last action will be completed in 2015. All of the actions from the December 2013 Unannounced Inspection are complete. There have been no RCA’s or March 7, 2017 Contra Costa County Board of Supervisors Minutes 82 58 Incident Investigations conducted by the Department. 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): See Attachment 1, Table 1 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450-8.030(B)(2) (vii)): No penalities have been assessed against this facility. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): No penalities have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total CalARP Program fees for the nine facilities subject to the Industrial Safety Ordinance was $727,268. The total Industrial Safety Ordinance program fees for these nine facilities was- $448,518. (NOTE: These fees include those for the County and City of Richmond ISO facilities). 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 6,044 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): None received 15. Summarize how this Chapter improves industrial safety at your stationary source (450- 8.030(B)(7)): SMR has integrated requirements of the Industrial Safety Ordinance into our Health, Safety, and Environment Management System; in the context of our HSE MS, the ISO requirements drive continual improvement in our HSE performance. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases. See Attachment 1, Table 2 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: There were no MCAR’s in the current reporting period (July 1, 2014 to June 30, 2015). 18. Common Process Safety Performance Indicators: March 7, 2017 Contra Costa County Board of Supervisors Minutes 83 59 Overdue inspection for piping and pressure vessels based on total number of circuits Past due PHA recommended actions, includes seismic and LCC recommended actions 2015 Overdue Repeat January 0 February 0 March 0 April 0 May 0 June 0 July 0 August 0 September 0 October 0 November 0 December 0 2015 Overdue Repeat January 0 February 0 March 0 April 0 May 0 June 0 July 0 August 0 September 0 October 0 November 0 December 0 Total number of circuits: 12,521 Total number of annual planned circuit inspections: 881 planned for 2015. March 7, 2017 Contra Costa County Board of Supervisors Minutes 84 60 Past due investigation recommended actions for API/ACC Tier 1 and Tier 2 incidents 2015 Overdue Repeat January 0 February 0 March 0 April 0 May 0 June 0 July 0 August 0 September 0 October 0 November 0 December 0 *Petroleum refineries to report publically available refinery mean for API Tier 1 and Tier 2. Chemical plants to report publically available mean only for ACC Tier 1. **API data is not publicly available at this time and will be provided when available or released. Year 2011 2012 2013 2014 2015 No. Tier 1 LOPC 1 1 1 0 1 Incident rate for Tier 1 0.17 0.074 0.081 0 N/A Refinery mean*********** No. Tier 2 LOPC 2 0 5 2 5 Incident rate for Tier 2 0.14 0 0.405 0.111 N/A Refinery Mean*********** API/ACC TIER 1 & TIER 2 INCIDENTS AND RATES STARTING 2011 March 7, 2017 Contra Costa County Board of Supervisors Minutes 85 61 HAZARDOUS MATERIALS PROGRAMS Title:INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.:Date Effective:Page: 4 of 4 Policy Document Owner:Approved By:Revision No.: 1 Attachment 1, Table 1. Summary of Implemented ISS ISS Item Number ISS Type Source/Study Description M20143325-001 Inherent / Minimize ISS Review of Existing Units BFWS Zeolite Piping modification -removal of several dead-legs M2014222-001 Passive / Moderate ISS Review of Existing Units Dimersol upgrade exchanger tube metallurgy to reduce corrosion rate M20131784-001 Passive / Moderate ISS Review of Existing Units HGHT Alloy Upgrade Exchanger metallurgy M2012646-002 Inherent / Simplify ISS Review of Existing Units ALKY Remove Unused Caustic Washout Line from Settler M20122399-001 Passive / Moderate ISS Review of Existing Units Piping Changes in Volatile Storage to reduce FUGEM leaks M20103661-001 Inherent / Simplify ISS Review of Existing Units CGH Demo unused piping at F-61 M2015480-001 Passive / Moderate ISS Review of Existing Units CGH Lube Oil Cooler Materials Upgrade M2015072-001 Passive / Moderate ISS Review of Existing Units ALKY Reactor 1 -Upgrade Seal Design M20142379-001 Passive / Moderate ISS Review of Existing Units HP1 Exchanger Material Upgrade M20142337-001 Passive / Moderate ISS Review of Existing Units HP2 Upgrade metallurgy on valves M20131857-001 Passive / Moderate CCU PHA CCU Spent Catalyst Piping material upgrade M20131856-001 Passive / Moderate ISS Review of Existing Units CCU Light Gas Oil Piping material upgrade M20113060-001 Passive / Moderate ISS Review of Existing Units SWS-7 reflux piping materials upgrade Attachment 1, Table 2. ISO-only Recommendations Implemented (not required by CalARP) Number Source Description 811335 2014 Spent Caustic Neutralizer PHA Revalidation Painted area around Caustic pumps P-17371/17372 to indicate goggle area Attachment 1 March 7, 2017 Contra Costa County Board of Supervisors Minutes 86 62 Annual Performance Review and Evaluation Submittal June 30, 2015 *Attach additional pages as necessary 1. Name and address of Stationary Source: Tesoro Golden Eagle Refinery, 150 Solano Way, Martinez, CA 94553 2. Contact name and telephone number (should CCHS have questions): James Jeter at 925-370-3279 or Sabiha Gokcen at (925) 370-3620. . 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450- 8.030(B)(2)(i)): The most recent Safety Plan was submitted to Contra Costa Hazardous Materials Program (CCHMP) in June 2012, this plan is being updated and will be submitted to CCHMP in June 2015. CCHMP has completed six audits on the safety programs. The first audit was in September 2000 on the safety programs. The second audit was in December 2001 and focused on Inherently Safer Systems and Human Factors. CaIARP/ISO audits were conducted in August 2003, November-December 2005, August-October 2008, April-May 2011 and most recently January, 2014. All safety program elements required by the ISO have been developed and are implemented. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2) (ii)): The original Safety Plan for this facility was filed with CCHMP on January 14, 2000. An amended plan, updated to reflect CCHS recommendations and ownership change, was filed on November 30, 2000. A Human Factors Amendment was submitted on January 15, 2001. A Power Disruption Plan was submitted, per Board of Supervisor request, on June 1, 2001. An amended Safety Plan, updated to reflect ownership change was submitted on June 17, 2002. The Safety Plan for this facility is updated whenever changes at the facility warrant an update or every three years. In addition, the accident history along with other information is updated every year on June 30 in the Annual ISO Update to CCHMP. The 2012 Safety Plan is being updated and will be submitted to CCHMP in June 2015. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Martinez Library (library closest to the stationary source) 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450-8.016(£)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(£)(1) for all major chemical accidents or releases occurring between the last accident history report submittal (January 15) and the annual performance review and evaluation submittal (June 30)): There have been no new MCARs for the last 12 months. March 7, 2017 Contra Costa County Board of Supervisors Minutes 87 63 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): Status of Root Cause Analysis Recommendations: The recommended action items for all MCARs are closed.. 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): “CCHS Information”: CCHS completed an audit on September 15, 2000, December, 2001, August, 2003, November/December, 2005, August–October, 2008, April–May 2011 and January, 2014. There are no RCA or Incident Investigations that have been conducted by the Department. Facility status of audit recommendations: All recommendations from CCHMP audits prior to 2014 are closed. The agreed upon recommendations resolutions from the 2014 audit are on target for completion by their dates. There are a few recommendations where resolution is still under discussion with the agency. 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): Golden Eagle is submitting a list of the Inherently Safer Systems (ISS) that meet the criteria for Inherent or Passive levels only and that were completed within the last year (see attached). 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450- 8.030(B)(2)(vii)): “CCHMP Information”: There were no enforcement actions during this period. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): “CCHMP Information”: No penalties have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): “CCHMP Information”: The total CalARP Program fees for the nine facilities subject to the Industrial Safety Ordinance was $727268. The total Industrial Safety Ordinance program fees for these nine facilities was -$448518. (NOTE: These fees include those for the County and City of Richmond ISO facilities). 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): “CCHMP Information”: 6044 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): This facility has not received any comments to date regarding the effectiveness of the local program. March 7, 2017 Contra Costa County Board of Supervisors Minutes 88 64 15. Summarize how this Chapter improves industrial safety at your stationary source (450- 8.030(B)(7)): Chapter 450-8 improves industrial safety by expanding the safety programs to all units in the refinery. In addition, the timeframe is shorter to implement recommendations generated from the Process Hazard Analysis (PHA) safety program than state or federal law. This has resulted in a faster implementation of these recommendations. Chapter 450-8 also includes requirements for inherently safer systems as part of implementing PHA recommendations and new construction. This facility has developed an aggressive approach to implementing inherently safer systems in these areas. Chapter 450-8 has requirements to perform root cause analyses on any major chemical accidents or releases (MCAR). This facility has applied that rigorous methodology to investigate any MCARs that have occurred since January, 1999.. Chapter 450-8 requires a human factors program. This facility has developed a comprehensive human factors program and is in the process of implementing the program. Chapter 450-8 requires a safety culture assessment. This facility has developed a safety culture assessment program that meets the requirements in the ordinance. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCAs) that significantly decrease the severity or likelihood of accidental releases. This question was broadly answered under question 15 above. Some examples of changes that have been made due to implementation of the ordinance are as follows. There are some units that were not covered by RMP, CalARP or PSM. Those units are now subject to the same safety programs as the units covered by RMP, CalARP and PSM. They have had PHAs performed on them according to the timeline specified in the ISO and the PHA recommendations have been resolved on the timeline specified in the ISO. A list of inherently safer systems as required by the ISO for PHA recommendations and new construction is attached to this filing as mentioned in the response to question 9. With respect to Compliance Audits, there was a compliance audit performed in April 2015 in addition to the CCHMP audits mentioned above. All audit findings are being actively resolved. Root Cause Analysis findings and recommendations for MCARs are listed in the response under question 6.. 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: Please refer to #6 which has the CWS classifications for the major chemical accidents and releases as well as any information regarding emergency responses by agency personnel. 18. Common Process Safety Performance Indicators: March 7, 2017 Contra Costa County Board of Supervisors Minutes 89 65 Overdue inspection for piping and pressure vessels based on total number of circuits 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 651*0 May 0 264* June 0 2* July 0 0 August 0 0 September 0 0 October 0 0 November 1 0 December 0 0 Total number of circuits: 7,692 Total number of annual planned circuit inspections: 1,819 in the year 2014. *Tesoro Martinez recently changed its system for managing data pertaining to fo:ed equipment thickness measurements. During the process of changing data management systems, 65 ! out of over 17,000 inspections were identified as overdue in April 2014 based on the inspection due dates calculated by the new data management system. Tesoro believes that these inspections are subject to the exclusion provided in Contra Costa County Safety Program Management Guidance Section A.1.2.9. I “Overdue should exclude new data that is uncovered from a new improved inspection program or uncovered from inspection data.” However, out of an abundance of caution, Tesoro has reported these inspections in this report. March 7, 2017 Contra Costa County Board of Supervisors Minutes 90 66 Past due PHA recommended actions, includes seismic and LCC recommended actions 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 Past due investigation recommended actions for API/ACC Tier 1 and Tier 2 incidents 2015 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 March 7, 2017 Contra Costa County Board of Supervisors Minutes 91 67 Year 2011 2012 2013 2014 2015 No. Tier 1 LOPC 0 0 1 1 *** Incident rate for Tier 1 0 0 0.081 0.05 *** Refinery mean************ No. Tier 2 LOPC 1 1 5 3 *** Incident rate for Tier 2 0.06 0.05 0.405 0.16 *** Refinery Mean*********** API/ACC TIER 1 & TIER 2 INCIDENTS AND RATES STARTING 2011 *Petroleum refineries to report publically available refinery mean for API Tier 1 and Tier 2. Chemical plants to report publically available mean only for ACC Tier 1. **Data is not publicly available at this time and will be provided when available or released ***2015 data cannot be reported until the year is concluded. Inherently Safer Systems Implemented Item Identifier Implementation Category Risk Reduction Category ISS Approach A048-2013-002-SIS SIS Passive Simplify—Use of design facilities that eliminate unnecessary complexity and make operating errors less likely. A08l-2014-00 I PHA Passive Moderate—Incorporation of equipment design features which reduce potential to release hazardous material. A083-2014-001 PHA Passive Moderate—Incorporation of equipment design features which reduce potential to release hazardous material. A102-2012-001 PHA Passive Moderate—Incorporation of equipment design features which reduce potential to release hazardous material. PTS 12473 Project Passive Moderate—Incorporation of equipment design features which reduce potential to release hazardous material. March 7, 2017 Contra Costa County Board of Supervisors Minutes 92 68 Item Identifier Implementation Category Risk Reduction Category ISS Approach PTS 12524 Project Passive Moderate—Incorporation of equipment design features which reduce potential to release hazardous material. PTS 12475 Project Passive Minimize—Reduction of hazardous material inventory. MOC 10150 Project Passive Moderate—Incorporation of equipment design features which reduce potential to release hazardous material. MOC 10151 Project Passive Moderate—Incorporation of equipment design features which reduce potential to release hazardous material. MOC 10152 Project Passive Moderate—Incorporation of equipment design features which reduce potential to release hazardous material. MOC 10557 Project Passive Substitute—Replace a material with a less hazardous substance. MOC 10674 Project Passive Substitute—Replace a material with a less hazardous substance. MOC 10675 Project Passive Substitute—Replace a material with a less hazardous substance. MOC 10676 Project Passive Substitute—Replace a material with a less hazardous substance. MOC 10678 Project Passive Substitute—Replace a material with a less hazardous substance. MOC 10679 Project Passive Substitute—Replace a material with a less hazardous substance. MOC 10680 Project Passive Substitute—Replace a material with a less hazardous substance. MOC 106801 Project Passive Substitute—Replace a material with a less hazardous substance. MOC 10682 Project Passive Substitute—Replace a material with a less hazardous substance. MOC 10686 Project Passive Substitute—Replace a material with a less hazardous substance. March 7, 2017 Contra Costa County Board of Supervisors Minutes 93 69 ATTACHMENT B REGULATED SOURCES ANNUAL PERFORMANCE WITH ACCIDENT HISTORY AND INHERENT SAFETY IMPLEMENTATION 2016 March 7, 2017 Contra Costa County Board of Supervisors Minutes 94 70 Annual Performance Review and Evaluation Submittal June 30, 2016 *Attach additional pages as necessary 1. Name and address of Stationary Source: Air Liquide Rodeo Hydrogen Plant, 1391 San Pablo Ave., Rodeo, California 94572 2. Contact name and telephone number (should CCHMP have questions): Jared Wittry, Plant Manager—510- 245-7285 x 2204 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B) (2)(i)): The revised safety plan was submitted in April 2014 as part of the 3 year review and incorporated the NODs received by the county in December 2012. The audit conducted in June of 2014 provided more guidance for the imrpove of the safety program at the Rodeo Facility and progress is being made to address the additional NODs based on all the new programs implimented at the Rodeo SMR. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2)(ii)): Since the audit in June of 2013, we continue to meet monthly to address recommendations from the audit and improve the safety systems at the Rodeo SMR. As an organization, we have centralized many of the life critical procedures and have begun to introduce the Procedural PHAs at other facilities with success. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Rodeo Public Library; Crockett Public Library (libraries closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450-8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)): There have been no incidents since the previous annual review. 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): There have been no incidents since the previous annual review. 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): There have been no incidents since the previous review. March 7, 2017 Contra Costa County Board of Supervisors Minutes 95 71 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): Metallurgy of the condensate line was upgraded to duplex stainless steel. Metallurgy of warm-up lines around the ARC valves was upgraded to chrome-molly. 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450-8.030(B)(2) (vii)): There were no enforcement actions during this period. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): No penalities have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total CalARP Program fees for the eight facilities subject to the Industrial Safety Ordinance was $754,554. The total Industrial Safety Ordinance program fees for these nine facilities was -$52,798. (NOTE: These fees include those for the County and City of Richmond ISO facilities). 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 4997 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): None 15. Summarize how this Chapter improves industrial safety at your stationary source (450-8.030(B) (7)): This chapter reinforces the need to maintain, follow, and continuously improve our structured safety program to help ensure the safety of our employees and the community in which we operate. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases. Air Liquide is now using company-wide procedures to address process safety program elements across all sites with covered processes; these procedures address Compliance Audit, Employee Participation, Operating Procedure Certification, and Process Safety Information. The Behavioral Safety Visit system is fully transitioned to SafeTrack, with employees able to use pocket-sized cards to guide BSVs. HSE Area Specialists support the site by conducting Life Critical audits throughout the year. 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: None. 18. Common Process Safety Performance Indicators: March 7, 2017 Contra Costa County Board of Supervisors Minutes 96 72 Overdue inspection for piping and pressure vessels based on total number of circuits Past due PHA recommended actions, includes seismic and LCC recommended actions 2016 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 2016 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 Total number of circuits: 48 Total number of annual planned circuit inspections: 2 March 7, 2017 Contra Costa County Board of Supervisors Minutes 97 73 Past due investigation recommended actions for API/ACC Tier 1 and Tier 2 incidents 2016 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 1Petroleum refineries to report publically available refinery rate for API Tier 1 and Tier 2 classification. Chemical plants to report publically available mean only for ACC Tier 1 2Petroleum refineries to report publically available refinery mean for API Tier 1 and Tier 2 classification. Chemical plants to report publically available mean only for ACC Tier 1 Year 2011 2012 2013 2014 2015 2016 No. Tier 1 LOPC 0 0 0 0 0 0 Incident rate for Tier 1 0 0 0 0 0 0 Industry mean1 Industry mean2 .03 .03 .06 .04 N/A N/A No. Tier 2 LOPC 0 0 0 0 0 0 Incident rate for Tier 2 0 0 0 0 0 0 API/ACC TIER 1 & TIER 2 INCIDENTS AND RATES STARTING 2011 March 7, 2017 Contra Costa County Board of Supervisors Minutes 98 74 Annual Performance Review and Evaluation Submittal June 30, 2016 *Attach additional pages as necessary 1. Name and address of Stationary Source: Air Products Shell Martinez Refinery 110 Waterfront Road Martinez, CA 94553 2. Contact name and telephone number (should CCHMP have questions): Harold Allen 925-372-9302 x15 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B) (2)(i)): The stationary source’s safety plan is complete per the CCHS requirement. The program was audited in March 2015 by CCHS as part of the three year CCHS site audit, and in October 2015 as part of an unannounced inspection. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2)(ii)): The three year periodic audit completed in 2015 by CCHS required some updates to the site safety plan. Those are in process. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Martinez Library; (library closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450-8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)): There were no major accidents or releases to report. 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): There are no outstanding recommendations. 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): Final recommendations from the three year CCCHS audit are a work in process, with roughly 50% of ensure items complete. The remainder are being reviewed on a monthly basis until complete. 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): There were none implemented. March 7, 2017 Contra Costa County Board of Supervisors Minutes 99 75 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450-8.030(B)(2) (vii)): There were no enforcement actions during this period. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): No penalities have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total CalARP Program fees for the eight facilities subject to the Industrial Safety Ordinance was $754,554. The total Industrial Safety Ordinance program fees for these nine facilities was -$51,798. (NOTE: These fees include those for the County and City of Richmond ISO facilities). 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 4997 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): None 15. Summarize how this Chapter improves industrial safety at your stationary source (450- 8.030(B)(7)): Air Products is committed to the safer operation of our facilities and has implemented applicable requirements outlined in the ISO and CalARP regulations. Both the ISO and Human Factors programs are an integral part of our five year Operating Hazard Review revalidations and on going management of change process. There have been no incidents resulting in an offsite impact. The Chapter has helped reinforce the need to maintain and follow a structured safety program to help ensure the safety of our employees and the communities in which we operate. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases. The Air Products facility is tracking various metrics (leading and lagging). These include those called out in ISO API/ACC Tier 1 and 2 events, past due PHA recommendations and past due incident investigation recommendations. A baseline was developed and metrics are tracked for the facility on a company share site. 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: There were no emergency response activities to this site since the previous Annual Performance review. 18. Common Process Safety Performance Indicators: March 7, 2017 Contra Costa County Board of Supervisors Minutes 100 76 Overdue inspection for piping and pressure vessels based on total number of circuits Past due PHA recommended actions, includes seismic and LCC recommended actions 2016 Overdue Repeat January 0 February 0 March 0 April 0 May 0 June 0 July 0 August 0 September 0 October 0 November 0 December 0 2016 Overdue Repeat January 0 February 0 March 0 April 0 May 0 June 0 July 0 August 0 September 0 October 0 November 0 December 0 Total number of circuits: Total number of annual planned circuit inspections: March 7, 2017 Contra Costa County Board of Supervisors Minutes 101 77 Past due investigation recommended actions for API/ACC Tier 1 and Tier 2 incidents 2016 Overdue Repeat January 0 February 0 March 0 April 0 May 0 June 0 July 0 August 0 September 0 October 0 November 0 December 0 1Petroleum refineries to report publically available refinery rate for API Tier 1 and Tier 2 classification. Chemical plants to report publically available mean only for ACC Tier 1 2Petroleum refineries to report publically available refinery mean for API Tier 1 and Tier 2 classification. Chemical plants to report publically available mean only for ACC Tier 1 Year 2011 2012 2013 2014 2015 2016 No. Tier 1 LOPC 0 0 0 0 0 0 Incident rate for Tier 1 0 0 0 0 0 0 Industry mean1 Industry mean2 No. Tier 2 LOPC 0 0 0 0 0 0 Incident rate for Tier 2 0 0 0 0 0 0 API/ACC TIER 1 & TIER 2 INCIDENTS AND RATES STARTING 2011 March 7, 2017 Contra Costa County Board of Supervisors Minutes 102 78 Annual Performance Review and Evaluation Submittal June 30, 2016 *Attach additional pages as necessary 1. Name and address of Stationary Source: Air Products Tesoro Golden Eagle Refinery, 150 Solano Way, 3rd & F Streets, Martinez, CA 94553 2. Contact name and telephone number (should CCHMP have questions): Harold Allen 925-313-8990 x15 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B) (2)(i)): The stationary sourse’s safety plan is complete per the CCHS requirement. The program was audited in March 2015 by CCHS as part of the three year CCHS site audit, and in October 2015 as part of an unannounced inspection. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2)(ii)): The three year periodic audit completed in 2015 by CCHS required some updates to the site safety plan. Those are in process. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Martinez Library; (library closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450-8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)): There were no major accidents or releases to report. 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): There are no outstanding recommendations. 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): Final recommendations from the three year CCCHS audit are a work in process, with roughly 50% of ensure items complete. The remainder are being reviewed on a monthly basis until complete. 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): There were none implemented. March 7, 2017 Contra Costa County Board of Supervisors Minutes 103 79 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450-8.030(B)(2) (vii)): There were no enforcement actions during this period. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): No penalities have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total CalARP Program fees for the eight facilities subject to the Industrial Safety Ordinance was $754,554. The total Industrial Safety Ordinance program fees for these nine facilities was -$521,798. (NOTE: These fees include those for the County and City of Richmond ISO facilities). 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 4997 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): None 15. Summarize how this Chapter improves industrial safety at your stationary source (450- 8.030(B)(7)): Air Products is committed to the safer operation of our facilities and has implemented applicable requirements outlined in the ISO and CalARP regulations. Both the ISO and Human Factors programs are an integral part of our five year Operating Hazard Review revalidations and on going management of change process. There have been no incidents resulting in an offsite impact. The Chapter has helped reinforce the need to maintain and follow a structured safety program to help ensure the safety of our employees and the communities in which we operate. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases. The Air Products facility is tracking various metrics (leading and lagging). These include those called out in ISO API/ACC Tier 1 and 2 events, past due PHA recommendations and past due incident investigation recommendations. A baseline was developed and metrics are tracked for the facility on a company share site. 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: There were no emergency response activities to this site since the previous Annual Performance review. 18. Common Process Safety Performance Indicators: March 7, 2017 Contra Costa County Board of Supervisors Minutes 104 80 Overdue inspection for piping and pressure vessels based on total number of circuits Past due PHA recommended actions, includes seismic and LCC recommended actions 2016 Overdue Repeat January 0 February 0 March 0 April 0 May 0 June 0 July 0 August 0 September 0 October 0 November 0 December 0 2016 Overdue Repeat January 0 February 0 March 0 April 0 May 0 June 0 July 0 August 0 September 0 October 0 November 0 December 0 Total number of circuits: Total number of annual planned circuit inspections: March 7, 2017 Contra Costa County Board of Supervisors Minutes 105 81 Past due investigation recommended actions for API/ACC Tier 1 and Tier 2 incidents 2016 Overdue Repeat January 0 February 0 March 0 April 0 May 0 June 0 July 0 August 0 September 0 October 0 November 0 December 0 1Petroleum refineries to report publically available refinery rate for API Tier 1 and Tier 2 classification. Chemical plants to report publically available mean only for ACC Tier 1 2Petroleum refineries to report publically available refinery mean for API Tier 1 and Tier 2 classification. Chemical plants to report publically available mean only for ACC Tier 1 Year 2011 2012 2013 2014 2015 2016 No. Tier 1 LOPC 0 0 0 0 0 0 Incident rate for Tier 1 0 0 0 0 0 0 Industry mean1 Industry mean2 No. Tier 2 LOPC 0 0 0 0 0 0 Incident rate for Tier 2 0 0 0 0 0 0 API/ACC TIER 1 & TIER 2 INCIDENTS AND RATES STARTING 2011 March 7, 2017 Contra Costa County Board of Supervisors Minutes 106 82 Annual Performance Review and Evaluation Submittal June 30, 2016 *Attach additional pages as necessary 1. Name and address of Stationary Source: Phillips 66 Rodeo Refinery, 1380 San Pablo Avenue, Rodeo, CA 94572 2. Contact name and telephone number (should CCHMP have questions): Steve Harms: 510- 245-4425 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B) (2)(i)): The Safety Plan was last updated in August of 2015. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2)(ii)): The original Safety Plan for this facility was filed with Contra Costa Health Services on January 14, 2000. A revised plan was filed on April 7, 2000 with the updated recommendations requested by CCHS. A Human Factors Amendment was submitted on January 15, 2001. In conjunction with CCHSs required 2nd public meeting on our plan and audit findings, we submitted a complete revision of the plan to reflect the change in ownership of our facility and to update where needed. We took this opportunity to include Human Factors within the plan instead of having it as an amendment. On August 9, 2002 the plan was resubmitted. Public meetings for our plans were held on June 22, 2004 in Rodeo and July 8, 2004 in Crockett. As required the Plan was fully updated in August 2005 on the 3 year cycle. The Plan was reviewed by CCHS and was revised on July 28, 2006 with recommended changes. The Safety Plan was updated in July 2009 per the 3 year cycle.. Recommendations requested by CCHMP were incorporated into the Safety Plan 11-4-2010. Safety Plan was again updated in August 2012 and August 2015 per the 3 year cycle. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Crockett and Rodeo Libraries (libraries closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450-8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)): Phillips 66 had an incident on August 2, 2015 that involved a fire on the top deck of the Coker. During the initial assessment of the incident, a CWS Level 2 notification was made in an abundance of caution. However, the smoke generated from the fire quickly dissipated with no impacts to the surrounding community, nor having possible health impacts. See the attached final report, ATTACHMENT 2. 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): See the attached FINAL Report for the August 2, 2015 event. All recommendations listed have been completed as wriiten. March 7, 2017 Contra Costa County Board of Supervisors Minutes 107 83 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): There are four recommendatiuons from the 2014 CalARP/ISO audit. These are scheduled to be completed in 2016. 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): See ATTACHMENT 1 for the listing of Inherently Safer Systems Improvements. 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450-8.030(B)(2) (vii)): There were no enforcement actions during this period. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): No penalities have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total Industrial Safety Ordinance program fees for these nine facilities was -$521,798. (NOTE: These fees include those for the County and City of Richmond ISO facilities). 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 4,997 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): No comments have been received. 15. Summarize how this Chapter improves industrial safety at your stationary source (450- 8.030(B)(7)):In addition to the Phillips 66 Corporate Health Safety Environment Management Systems the ISO provides another tool for the improvement of process safety performance. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases. Units not covered by RMP, CalARP, and PSM are covered under the ISO and PHAs are scheduled and performed on all these units. Recommendations from the PHAs are implemented at an accelerated rate. A list of inherently safer system improvements, required by the ISO for PHA recommendations and projects, are listed in Attachment 1. 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: There was a CWS 2 activation on August 2, 2015 for the fire on the top deck of the coker. See ATTACHMENT 2, Final report. March 7, 2017 Contra Costa County Board of Supervisors Minutes 108 84 Overdue inspection for piping and pressure vessels based on total number of circuits Past due PHA recommended actions, includes seismic and LCC recommended actions 2016 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 18. Common Process Safety Performance Indicators: NOTE: Phillips 66 follows ANSI API RP-754 Process Safety Performance Indicators for the Refining and Petrochemical Industries. Tier 4 indicators such as a) overdue inspections, b) past due PHA recommendations and c) past due Investigation recommendations are all useful for identifying opportunities for both learning and systems improvement and are intended for internal site trending and analysis. These Tier 4 indicators are not considered valid for benchmarking or development of industry applicable criteria. Total number of circuits: 155,019 Total number of annual planned circuit inspections: 9,531 planned and completed. Reported metrics are inspections or inspection points. SFR Rodeo does not use circuits for scheduling. 2016 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 March 7, 2017 Contra Costa County Board of Supervisors Minutes 109 85 Past due investigation recommended actions for API/ACC Tier 1 and Tier 2 incidents 2016 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 1Petroleum refineries to report publically available refinery rate for API Tier 1 and Tier 2 classification. Chemical plants to report publically available mean only for ACC Tier 1 2Petroleum refineries to report publically available refinery mean for API Tier 1 and Tier 2 classification. Chemical plants to report publically available mean only for ACC Tier 1 Year 2011 2012 2013 2014 2015 2016 No. Tier 1 LOPC 2 3 0 0 2 Incident rate for Tier 1 0.17 0.29 0.00 0.00 0.21 Refinery rate1 01553 0.0995 0.0947 0.0925 0.1038 Refinery mean2 *1.49 1.30 1.38 1.55 No. Tier 2 LOPC 5 3 0 1 2 Incident rate for Tier 2 0.43 0.29 0.00 0.10 0.21 Industry Rate1 *0.3603 0.2747 0.2062 0.2115 Industry Mean2 ***** API/ACC TIER 1 & TIER 2 INCIDENTS AND RATES STARTING 2011 March 7, 2017 Contra Costa County Board of Supervisors Minutes 110 86 June 2015—June 2016 ISS improvements Reference Approach Category MOC Description M20146206-001 Minimize Passive Pump upgraded with dual seals. M20141380-001 Moderate Passive Insulation installed on equipment > 140F. M20153978-002 Eliminate Inherent Nitrogen system was air gapped from the recycle gas compressor seal gas system to prevent contamination or other process hazards. M20151593-001 Substitute Passive Concrete seal and oil/water interceptor trench was installed to replace a tarp. M20155702-001 Moderate Passive Upgrade metallurgy on suction screens to 316SS on Pump. M20154657-002 Eliminate Inherent Remove old level indicator on tank that is no longer used to eliminate a potential leak source. M20151587-001 Moderate Passive Upgrade PVC lined Carbon Steel piping with Sch. 304 SS piping M20151387-001 Moderate Passive Trays of the Fractionation Tower replaced with an upgraded metallurgy from carbon steel to 410SS. M20155799-001 Moderate Passive Replaced 1-2” condensate outlet lines on the 600# Steam Reheaters with Sch. 160 piping. M20156813-001 Eliminate Inherent Remove small bore piping on sample stations that are no longer used. M20156900-001 Moderate Passive Upgraded the discharge piping for Amine Booster Pumps from 150# class piping to 300# class piping. M20155544-001 Moderate Passive Upgraded exchanger components from carbon steel to 316L SS and 304L SS components. M20142810-006 Moderate Passive Upgraded metallurgy of exchanger bundle to stainless steel. M20145861-001 Moderate Passive Upgraded the metallurgy of Exchanger bundle from 304 SS to 317L SS. M20151821-001 Moderate Passive Upgraded exchanger bundle with Inconel 825 materials. M20142810-001 Moderate Passive Upgraded pre-fractionation tower with a smaller vessel fully clad in 317L SS. M2016744-001 Eliminate Inherent Demolished 6 dead leg spools that were attached to various 2” Channel and 2” Shell Side Nozzles on exchangers. M20134062-003 Eliminate Inherent Plant isolations, demolition and restoration. M20161007-001 Eliminate Inherent Remove old level indicator on tank that is no longer used to eliminate a potential leak source. M20154135-001 Eliminate Inherent Chemical day tank was removed from service on top of coke drums. M20144776-001 Moderate Passive Dual seals were installed on pumps to protect from seal failure. M20155538-001 Moderate Passive This project will re-route the water drain to a safe location instead of the ditch to prevent potential personnel exposure. M2014382-001 Moderate Passive Dual seals were installed on pumps to protect from seal failure. M20133152-001 Moderate Passive This project will upgrade Bottoms Pumparound Pump with upgraded metallurgy. M20143960-001 Moderate Passive Replaced the Overflash Recycle Pump with 317 Stainless Steel metallurgy. M2016107-001 Moderate Passive Exchanger Inlet Nozzle Replacement with Inconel 625 Overlay. M20143960-002 Moderate Passive Replaced the Prefractionator Bottoms Pump with 317 Stainless Steel metallurgy. M20141380-005 Moderate Passive Installed hot surface insulation/guards M20142842-001 Moderate Passive Replaced pumps with 316 SS alloy materials of construction and dual pump gas seals. M2016611-001 Moderate Passive Upgrade O-rings on recycle compressor dry gas seal from Viton to Chemraz 510. March 7, 2017 Contra Costa County Board of Supervisors Minutes 111 87 Annual Performance Review and Evaluation Submittal June 30, 2016 *Attach additional pages as necessary 1. Name and address of Stationary Source: Shell Oil Products U.S. Martinez Refinery 3485 Pacheco Blvd., Martinez, CA 94553 2. Contact name and telephone number (should CCHMP have questions): Ha Nguyen: 925-313-3079 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B) (2)(i)): SMR’s Safety Plan was last updated in August 2013. Safety Plan is due for update in August 2016. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2)(ii)): SMR’s Safety Plan was last updated in August 2013. The changes addressed actions from the CCHS 2012 audit. The next update is due August 28, 2016. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Martinez Library (library closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450-8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)):There were no MCAR’s in the current reporting period (July 1, 2015 to June 30, 2016), and therefore no updates to the Accident History. 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): There were no MCAR’s in the current reporting period (July 1, 2015 to June 30, 2016), and therefore no RCA’s were required. 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): Proprosed remedies for the 2015 CCHS Audit were finalized in March of 2016. All actions are still open, expect to be completed by 12/1/2016. There have been no RCA’s or Incident Investigations conducted by theDepartment. 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): See ATTACHMENT 1, Table 1. March 7, 2017 Contra Costa County Board of Supervisors Minutes 112 88 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450-8.030(B)(2) (vii)): There were no enforcement actions during this period. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): No penalities have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total CalARP Program fees for the eight facilities subject to the Industrial Safety Ordinance was $754,554. The total Industrial Safety Ordinance program fees for these nine facilities was -$521,798. (NOTE: These fees include those for the County and City of Richmond ISO facilities). 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 4,997 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): None received. 15. Summarize how this Chapter improves industrial safety at your stationary source (450- 8.030(B)(7)):SMR has integrated requirements of the Industrial Safety Ordinance into our Health, Safety, and Environment Management System; in the context of our HSE MS, the ISO requirements drive continual improvement in our HSE performance. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases. See Attachment 1, Table 2. 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: There were no MCAR’s in the current reporting period (July 1, 2015 to June 30, 2016). 18. Common Process Safety Performance Indicators: March 7, 2017 Contra Costa County Board of Supervisors Minutes 113 89 Overdue inspection for piping and pressure vessels based on total number of circuits Past due PHA recommended actions, includes seismic and LCC recommended actions 2016 Overdue Repeat January 0 February 0 March 0 April 0 May 0 June 0 July 0 August 0 September 0 October 0 November 0 December 0 2016 Overdue Repeat January 0 February 0 March 0 April 0 May 0 June 0 July 0 August 0 September 0 October 0 November 0 December 0 Total number of circuits: 12,381 Total number of annual planned circuit inspections: 881 planned for 2016 March 7, 2017 Contra Costa County Board of Supervisors Minutes 114 90 Past due investigation recommended actions for API/ACC Tier 1 and Tier 2 incidents 2016 Overdue Repeat January 0 February 0 March 0 April 0 May 0 June 0 July 0 August 0 September 0 October 0 November 0 December 0 1Petroleum refineries to report publically available refinery rate for API Tier 1 and Tier 2 classification. Chemical plants to report publically available mean only for ACC Tier 1 2Petroleum refineries to report publically available refinery mean for API Tier 1 and Tier 2 classification. Chemical plants to report publically available mean only for ACC Tier 1. Note: Tier 1 and 2 data are from July 1 to June 30, Incident rate for Tier 1 and 2 and Industry Rates are from Jan 1 to Dec 31 of that year. Year 2011 2012 2013 2014 2015 2016 No. Tier 1 LOPC 1 1 1 0 1 0 Incident rate for Tier 1 0.07 0.07 0.08 0 0.07 N/A Refinery rate1 N/A 0.0995 0.0947 0.0925 0.1038 N/A Refinery mean2 No. Tier 2 LOPC 2 0 5 2 5 2 Incident rate for Tier 2 0.14 0 .41 0.11 0.42 N/A Refinery Rate1 N/A 0.2405 0.2531 0.2380 0.2063 N/A Refinery Mean2 API/ACC TIER 1 & TIER 2 INCIDENTS AND RATES STARTING 2011 March 7, 2017 Contra Costa County Board of Supervisors Minutes 115 91 Attachment 1 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.:Date Effective:Page: 4 of 5 Policy Document Owner:Approved By:Revision No.: 1 Table 1. Summary of Implemented ISS Reference ISS Type Description M20153386-001 Passive/Moderate DEA2 Piping and Check Valve Material Upgrade M2015171-001 Passive/Moderate EB1205, EB1222, and EB1200 bundle material upgrade M20151096-001 Passive/Moderate E1210 outlet piping material upgrade M20133064-001 Passive/Moderate E-944 Floating Head & Bellows Assembly Replacement & Materials Upgrade M20152950-001 Passive/Moderate Upgraded E1103B Tube Metallurgy M2015286-001 Passive/Moderate E14541B to C14542 spool material upgrade M2015171-001 Passive/Moderate EB1205, EB1222, and EB1200 bundle material upgrade M20142739-001 Passive/Moderate E817-1 and E820-1 Exchanger Replacement & Materials Upgrade M20141285-001 Passive/Moderate Upgraded FXU Coke Transfer Line metallurgy M2013072-001 Passive/Moderate Upgraded Class-1 check valve upstream Caustic Column, C- 12561. M20123766-001 Passive/Minimize Reduced P2568 discharge pressure to stay below maximum alllowable operating pressure in the lines and hoses. March 7, 2017 Contra Costa County Board of Supervisors Minutes 116 92 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.:Date Effective:Page: 5 of 5 Policy Document Owner:Approved By:Revision No.: 1 Table 2. ISO-only Recommendations Implemented (not required by CalARP) Number Source Description 864673 2014 HP2 PHA Revalidation Update associated procedures to ensure that V- 1109/1110 outlet valves are CSO when in service. 885943 2015 ETP PHA Revalidation Upgraded existing phosphoric acid facility to reduce exposure to potential vehicular impact. 811333 2014 SCN PHA Revalidation Added a high pressure ESP alarm on Caustic Regen Flash Pot V-683. 864667 2014 HP2 PHA Revalidation Inspected and serviced TV322 linkages. Created annual PM to visual inspect the linkage. 864678 2014 HP2 PHA Revalidation Upgrade existing check valves to Class 1: check valves downstream of P-5166 and P5167, BFW from P5166 and P5167 to F-104 Coil #2, and BFW from E-1210 to V1106. 822025 2014 HP2 PHA Revalidation Re-labeled the pump switches to clearly indicate discrete positions per HF LCC Recommendations 876692 2015 GMDO PHA Revalidation Inserted a blind at battery limit in the line from caustic relief drum to GMDO to prevent inadvertent line-up. 876701 2015 GMDO PHA Revalidation Relabeled lines per PHA HF LCC recommendation. March 7, 2017 Contra Costa County Board of Supervisors Minutes 117 93 Annual Performance Review and Evaluation Submittal June 30, 2016 *Attach additional pages as necessary 1. Name and address of Stationary Source: Tesoro Golden Eagle Refinery 150 Solano Way, Martinez, CA 94553 2. Contact name and telephone number (should CCHMP have questions): James Jeter at 925- 370-3279 or Sabiha Gokcen at 925-370-3620. 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B) (2)(i)): The most recent Safety Plan was submitted to Contra Costa Hazardous Materials Program (CCHMP) in .June 2015. CCHMP has completed six audits on the safety programs. The first audit was in September 2000 on the safety programs. The second audit was in December 2001 and focused on Inherently Safer Systems and Human Factors. CalARP/ISO audits were conducted in August 2003, November-December 2005, August-October 2008, April-May 2011 and most recently January, 2014. All safety program elements required by the ISO have been developed and are implemented. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2)(ii)): The original Safety Plan for this facility was filed with CCHMP on January 14, 2000. An amended plan, updated to reflect CCHS recommendations and ownership change, was filed on November 30, 2000. A Human Factors Amendment was submitted on January 15, 2001. A Power Disruption Plan was submitted, per Board of Supervisor request, on June 1, 2001. An amended Safety Plan, updated to reflect ownership change was submitted on June 17, 2002. The Safety Plan for this facility is updated whenever changes at the facility warrant an update or every three years. In addition, the accident history along with other information is updated every year on June 30 in the Annual ISO Update to CCHMP. The most recent Safety Plan was submitted in June, 2015. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Martinez Library (library closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450-8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)): There has been one accident meeting the major chemical accident or release criteria during this reporting period. The root cause analysis report for the December 15, 2015 Loss of 6 Boiler Causing Smoky Flaring is attached to this filing. 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): Status of Root Cause Analysis Recommendations. The recommended action items for all MCARs are closed. March 7, 2017 Contra Costa County Board of Supervisors Minutes 118 94 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): “CCHS Information”: CCHS completed an audit on September 15, 2000, December, 2001, August, 2003, November/December, 2005, August-October, 2008, April-May 2011 and January, 2014. There are no RCA or Incident Investigations that have been conducted by the Department. Facility status of audit recommendations: All recommendations from CCHMP audits prior to 2014 are closed. The agreed upon recommendations resolutions from the 2014 audit are mostly closed, there are several recommendations where the implementation is still in progress. 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): Tesoro is submitting a list of the Inherently Safer Systems (ISS) that meet the criteria for Inherent or Passive levels only and that were completed within the last year (see attached). 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450-8.030(B)(2) (vii)): “CCHMP Information”: There were no enforcement actions during this period . 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): “CCHMP Information”: No penalties have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): “CCHMP Information”: The total Ca!ARP Program fees for the nine facilities subject to the Industrial Safety Ordinance was $754,554. The total Industrial Safety Ordinance program fees for these nine facilities was -$521,798. (NOTE: These fees include those for the County and City of Richmond ISO facilities). 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 4,997 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): This facility has not received any comments to date regarding the effectiveness of the local program. 15. Summarize how this Chapter improves industrial safety at your stationary source (450- 8.030(B)(7)):Chapter 450-8 improves industrial safety by expanding the safety programs to all units in the refinery. In addition, the timeframe is shorter to implement recommendations generated from the Process Hazard Analysis (PHA) safety program than state or federal law. This has resulted in a faster implementation of these recommendations. March 7, 2017 Contra Costa County Board of Supervisors Minutes 119 95 Chapter 450-8 also includes requirements for inherently safer systems as part of implementing PHA recommendations and new construction. This facility has developed an aggressive approach to implementing inherently safer systems in these areas. Chapter 450-8 has requirements to perform root cause analyses on any major chemical accidents or releases (MCAR). This facility has applied that rigorous methodology to investigate any MCARs that have occurred since January, 1999. Chapter 450-8 requires a human factors program. This facility has developed a comprehensive human factors program and is in the process of implementing the program. Chapter 450-8 requires a safety culture assessment. This facility has developed a safety culture assessment program that meets the requirements in the ordinance. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases. This question was broadly answered under question IS above. Some examples of changes that have been made due to implementation of the ordinance are as follows. There are some units that were not covered by RMP, CalARP or PSM. Those units are now subject to the same safety programs as the units covered by RMP, CalARP and PSM. They have had PHAs performed on them according to the timeline specified in the ISO and the PHA recommendations have been resolved on the timeline specified in the ISO. A list of inherently safer systems as required by the ISO for PHA recommendations and new construction is attached to this filing as mentioned in the response to question 9. With respect to Compliance Audits, there was a compliance audit performed in April 2015 in addition to the CCHMP audits mentioned above. All audit findings are being actively resolved. Root Cause Analysis findings and recommendations for MCARs are listed in the response under question 6. 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: Please refer to #6 which has the CWS classifications for the major chemical accidents and releases as well as any information regarding emergency responses by agency personnel. . 18. Common Process Safety Performance Indicators: March 7, 2017 Contra Costa County Board of Supervisors Minutes 120 96 Overdue inspection for piping and pressure vessels based on total number of circuits Past due PHA recommended actions, includes seismic and LCC recommended actions 2016 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 Total number of circuits: 7,692 Total number of annual planned circuit inspections: 1,219 in the year 2015 2016 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 March 7, 2017 Contra Costa County Board of Supervisors Minutes 121 97 Past due investigation recommended actions for API/ACC Tier 1 and Tier 2 incidents 2016 Overdue Repeat January 0 0 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0 December 0 0 *Petroleum refineries to report publically available refinerymean for API Tier 1 and Tier 2. Chemical plants to report publically available mean only for ACC Tier 1 **Data is not publicly available; report from AFPM only went back to 201 2 . API/ACC TIER 1 & TIER 2 INCIDENTS AND RATES STARTING 2011 Year 2011 2012 2013 2014 2015 2016 No. Tier 1 LOPC 0 0 0 1 1 Incident rate for Tier 1 0 0 0 0.05 0.06 Refinery rate***0.0995 0.0947 0.0925 0.1038 Refinery mean* No. Tier 2 LOPC 1 1 2 3 3 Incident rate for Tier 2 0.06 0.05 0.12 0.16 0.17 Refinery Rate1 **0.2405 0.2531 0.2380 0.2063 Refinery Mean2 March 7, 2017 Contra Costa County Board of Supervisors Minutes 122 98 Inherently Safer Systems Implemented Item Identifier Implementation Category Risk Reduction Category ISS Approach AO 14-20 I 1-001-ISS ISS Inherent Second Order Inherent Safety - The hazard associated with the operations was reduced through the application of inherently safer principals to reduce the likelihood of a release of hazardous material. A034-20I5-001-LOPA LOPA Inherent Second Order Inherent Safety - The hazard associated with the operations was reduced through the application of inherently safer principals to reduce the likelihood of a release of hazardous material. A034-2015-007-LOPA LOPA Inherent Second Order Inherent Safety - The hazard associated with the operations was reduced through the application of inherently safer principals to reduce the likelihood of a release of hazardous material. March 7, 2017 Contra Costa County Board of Supervisors Minutes 123 99 February 15, 2016 Mr. Randy Sawyer Director, Hazardous Materials Division Contra Costa Hazardous Materials Program 4585 Pacheco Blvd. Martinez, CA 94553 Via email Original will follow in the mail. � TESORO Tesoro Refining & Marketing Company LLC 1 50 Solano Way Martinez. CA 94553-1487 Subject: Root Cause Analysis Report for the December 151 2015 Loss of 6 Boiler Causes Smoky Flaring Dear Mr. Sawyer: The Tesoro Golden Eagle Refinery is submitting a Root Cause Analysis report for the December 15, 2015 Loss of 6 Boiler causes Smoky Flares. This Root Cause Analysis report is submitted as partial satisfaction of the requirements set forth in County Ordinance 98-48, the "Industrial Safety Ordinance" for root cause analysis reports. If you have any questions regarding this report, please call me at (925) 370-3279 or Ms. Sabiha Gokcen at (925) 370-3620. s eter r mental, Health and Safety Manager Cc: Ms. Cho Nai Cheung March 7, 2017 Contra Costa County Board of Supervisors Minutes 124 100 Root Cause Analysis Report Tesoro Golden Eagle Refinery December 15, 2015 Loss of 6 Boiler Causes Smoky Flaring Summary of Event: On December 15, 2015, the 6 Boiler unit, which provides 600 psig steam, tripped offiine due to a loss of fuel gas. Loss of 600 psig steam caused the FCCU to trip offiine and a rise in pressure in the flare knock-out pot caused the flare gas recovery compressors to trip offline. This resulted in flaring from three flares which also generated smoke due to the loss of steam to the flares. A CWS level 1 was sent at approximately 11 :59 hours for shut down of the 6 Boiler unit, but was inadvertently sent as a test. CWS level 1 sent out at 12:15 hours for the 6 Boiler unit shut down. A CWS level 2 was sent out at 12:19 hours due to the smoking flare and potential offsite impact. One flare compressor was restarted at 12:50 hours and all flaring stopped as of 12:51 hours. Odor, Science, & Engineering (OS&E) was dispatched to determine if there were any odors offsite; no odors were found in surrounding neighborhoods, slight odor detected in area around Highway 4 and 680 intersection. Refinery operations stabilized and event downgraded to CWS level Oat 14:02 hours after consultation with and confirmation from CCCHMP. A brief timeline follows: . 11:47 hrs:6 Boiler trips on loss of fuel gas 11:55:57 hrs:West Flare Gas Compressor CP540 trips offiine due to high pressure in the extraneous Knock Out pot 11:56:02 hrs:East Flare Gas Compressor CP539 trips offline 11:56:22 hrs:FCCU trips offline on low riser flow 11:59 hrs:Shift Superintendent (in training) sends CWS level 1 notification to agencies (but sends as test) 12:00:32 hrs:Flaring begins at smaller flares 12:06:26 hrs:DCU Flare begins; small amount of smoke seen from smaller flares 12:10:32 hrs:Flare smoking is intensified 12:15 hrs:Shift Superintendent (in training) sends CWS level 1 notification to agencies 12:19 hrs:Shift Superintendent (in training) sends CWS level 2 notification to agencies 12:23:26 hrs:Flaring from DCU Flare stops; small flares still smoking 12:30 hrs:OS&E dispatched to monitor for odors in the community 12:36 hrs:IH monitors area near South Gate, Concord Business Park, and area South of Hwy 4. Detection for H2S, S02, CO and LEL is zero. Collection plates set in locations for particulate collection 12:44:27 hrs Flares stop smoking 12:50:33 hrs East Flare Gas Compressor CP539 is re-started 12:51:57 hrs All flaring stops 14:12 hrs CCHMD downgrades event from CWS level 2 to level 0 March 7, 2017 Contra Costa County Board of Supervisors Minutes 125 101 Agency Notification and Response: The following agencies were immediately notified: Contra Costa Hazardous Materials Program (CCHMP) via the CWS, the Bay Area Air Quality Management District (BAAQMD) via the CWS, Contra Costa Fire Protection District, and the Contra Costa County Office of Emergency Services. The following agencies responded with personnel to the scene: CCHMP and BAAQMD. The following is a summary of the initial agency notifications made by Tesoro. 12:15 hrs:Community Warning System activation (Level 1) 12:19 hrs:Community Warning System activation (Level 2) 12:42 hrs:Cal-OES for S02 RQ exceedance (Report# 15-7322) [Note: Notifications over the GWS terminal: CWS level 1 notifies CCHMP, Contra Costa OES, and the Contra Costa Sheriff with a specific message. Addifional notice informs BAAQMD, Contra Costa Fire Protection District, Martinez Police, Antioch Police, Pinole Police and Richmond Police. CWS level 2 notifies CCHMP, Contra Costa OES, Contra Costa Sheriff and BAAQMD with a specific message. Additional notice informs Contra Costa Fire Protection District. California Highway Patrol, California Dept. of Health, San Ramon Valley Fire, Martinez Police, Antioch Police, Pinole Police and Richmond Police. CWS level 3 notifies CCHMP. Contra Costa OES, Contra Costa Sheriff and BAAQMD with a specific message. Additional notice informs Contra Costa Fire Protection District, California Highway Patrol, California Dept. of Health, San Ramon Valley Fire, Martinez Police, Antioch Police, Pinole Police, Richmond Police, EDIS and National Weather Service. CWS level 3 also activates sirens and the news media with a shelter in place message.] Emergency Response Actions: No emergency response actions were required. Additional process actions were taken to accommodate the shutdown unit and loss of steam. Material Released: The material released was Sulfur Dioxide from the flare. The release amount was estimated as exceeding the Reportable Quantity of 500 lbs. Meteorological Conditions: The weather was clear and dry on 12/15/15. The average wind speed and direction, during the flaring event was 15 mph and 15 degrees respectively (wind direction primarily from the North). The temperature was about 55 degrees F. Injuries: No injuries were reported on or off site. Community Impact: There was visible flaring and smoke from the refinery flares. Incident Investigation of the event: This investigation focused on the loss of Fuel Gas to 6 Boiler, which caused the boiler to shutdown. This resulted in a steam shortage in the refinery causing black smoke while flaring. March 7, 2017 Contra Costa County Board of Supervisors Minutes 126 102 Background: #6 Boiler is one of two boilers at the Martinez Refinery. The boiler provides steam for use in heating or cooling in process units. Steam also provides a mode of force to drive some rotating equipment such as compressors and pumps. In addition, steam injection at the steam driven flares of the flare system allows for smokeless flaring. When steam is lost to the refinery, flaring will result due to the effects on the process units and the slowing down of steam-driven equipment There will also be smoke from the flares that use steam for smokeless operation. The 5 Gas Plant serves as the gas processing plant for the Delayed Coking Unit. In addition, 5 Gas Plant processes gas from numerous units in the refinery, including 50 Unit, 4 Gas, 3 Crude, 4HDS, 3HDS, 3 Reformer, BSU, 1HDS, 2HDS, the Alky and Hydrocracker Stage 1 and 2. The 5 Gas plant also receives the gases recovered from the flare system via the Extraneous Knock-out Pot. The 5 Gas Plant has two parallel Wet Gas Compressors that are driven by steam turbines. During steam emergencies, 5 Gas Plant is directed to slow down one of their Wet Gas Compressors per Emergency Steam Load Shedding Procedure 0-099-EP-01 and Loss of 600 PSIG Steam Procedure 0·003-EP-08. The reason for slowing down the steam driven compressors is to prevent major equipment damage. The slow down or shut down of one of the 5 Gas Plant Wet Gas compressors is fikely to cause a rise in pressure on either or both the Main Accumulator or Extraneous Knock out Pot. For safety reasons, if the Main Accumulator pressure reaches 9.5 psig, the pressure control valve 2401 automatically opens to the flare system. For safety reasons, if the pressure on the Extraneous Knock-out pot reaches 7 psig, an automatic shutdown of the flare gas recovery compressors is inilfated. Both of these safety actions are to protect the vessels from an overpressure situation. At 6 Boiler, the design phase of a project to upgrade the burner management system for safety reasons was begun in 2010. A Project Evaluation Report (PER) was developed for the project PTS 11506 and MOC 7069 was established for managing the change. As part of the safety upgrade, a Safety Instrumented System (SIS) was installed for the 6 Boiler fuel gas system. This installation was completed in 2013. Loss of Fuel Gas at 6 Boiler: On 12/15/15 at 11 :47 hours, a loss of fuel gas to 6 Boiler caused !he boiler to trip offline, resulting in significant steam loss to the refinery. Several units were shut down and others reduced rate. This resulted in flaring that exceeded the reportable quantity for S02 and other permit/regulatory deviations with excess emissions. The Contra Costa County Community Warning System (Level 2) was activated due to visible smoke from the flare that drifted offsite. There were no injuries from this event. Flaring was caused by the Joss of the Flare Gas Compressors, which tripped offline. The trip was caused by a pressure increase in the extraneous Knock-out pot at 5 Gas Plant, which exceeded the Flare Gas Compressor shutdown point of 7 psig. Normally, the Flare Gas Compressors send recovered flare gas back to the 5 Gas Plant to avoid flaring. However, due to the steam deficiency, the 5 Gas Plant had to substantially cut back on the Wet Gas Compressors, which are powered by steam. While troubleshooting what caused the loss of fuel gas to the boiler, an l&E Technician discovered the solenoid for FV0111 had no voltage. It was then found that the button on HS0111 B was pushed in and the indicator light for HL0111 was lit. The button on HS0111 B is for testing the solenoid for FV0111. FV0111 is part of the Safety Instrumented System (SIS) for 6 Boiler fuel gas control. When the test button is pushed, the solenoid de-energizes, March 7, 2017 Contra Costa County Board of Supervisors Minutes 127 103 causing FV0111 to close cutting off the fuel gas supply to 6 Boiler. Despite numerous interviews, the investigation team was unable to determine how the button was pushed or who may have pushed it. There were staging and electrical crews working in the area during the time of the incident. In addition, the area is congested and the button is at elbow height. An examination of HS0111 B revealed there was partial guarding around the button to protect it from inadvertent operation, but nothing preventing a direct push of the button. The investigation focused on the design process for the SIS system (as part of the burner management system safety upgrade on 6 Boiler) and found that human factors were not sufficiently reviewed during the engineering design of the SIS system. Further examination of the training material and operating procedures that had been updated as part of MOC 7069 to install the burner management system upgrade #2 project for 6 Boiler found that important information was not included in the updates of these documents. The missing information appears to have contributed to the Jack of recognition by 6 Boiler personnel regarding the importance of protecting the SIS test button after the installation had been completed. The investigation also found it was difficult for operators to troubleshoot the cause of the Joss of fuel gas as information was missing from procedure 0-031-PR-EP-19 “Fuel Gas Supply Pressure Upset at 6 Boiler. Interviews with some personnel indicated they recognized the potential for inadvertent operation of the test button but did not recognize the potential for the test button to shutdown 6 Boiler or they indicated the risk would be deemed acceptable. Root Causes: The causal analysis for this incident yielded the following root causes and corrective actions (see table): Root Cause #1: The design process of the burner management system safety upgrade project for 6 Boiler did not sufficiently address human factors. Root Cause #2: he execution of MOC 7069 to install the burner management system safety upgrade project for 6 Boiler did not sufficiently update operating procedures and operator training material. Root Cause #3: The potential risk posed by inadvertent operation of the solenoid test button was unrecognized or the risk was accepted. March 7, 2017 Contra Costa County Board of Supervisors Minutes 128 104 Corrective Actions Corrective Actions Anticipated Date of Completion Root Cause 1 Protect the test button on FY-0111 solenoid operated by HS- 0111 B against inadvertent operation. (A subsequent burner management safety upgrade project has removed the SIS test button. This project had been planned for installation in January 2016.) Note -the test button on HS-0111 B was immediately protected from inadvertent operation by installing a cage around HS-0111 B. The removal of HS-0111 B was completed in January 2016. Complete 1 2 Conduct high impact refresher training with engineering personnel to reinforce the expectation to follow all requirements of R&SI 14-08 during project design to ensure human factors is adequately addressed in project design and construction. 3/31/16 1 3 a) Revise information in Operations training manual for 6 Boiler to include more specific information that explains all the functions of the SIS system. b) Revise procedure 0-031-PR-EP-19 “Fuel Gas Supply Pressure Upset at 6 Boiler” to provide more guidance on troubleshooting of the fuel gas system. Consider including a troubleshooting matrix. c) Update Board Operator training and refresher training on diagnosis of boiler trips and resetting permissives after a trio. 4/30/16 4/30/16 9/30/16 2 and 3 March 7, 2017 Contra Costa County Board of Supervisors Minutes 129 105 ATTACHMENT C 30-DAY FOLLOW-UP NOTIFICATION REPORT FORM CONTRA COSTA HEALTH SERVICES 2015–2016 March 7, 2017 Contra Costa County Board of Supervisors Minutes 130 106 December 14, 2004/Revised February 2010 ATTACHMENT C 30-DAY FOLLOW-UP NOTIFICATION REPORT FORM CONTRA COSTA HEALTH SERVICES INSTRUCTIONS:This report is to be submitted for all Level 2 and 3 incidents or when requested by CCHS. See Attachment C-1 for suggestions regarding the type of information to be included in the report. Attach additional sheets as necessary. This form is to be used for update reports after the initial 30 day report has been submitted. Forward the completed form to: ATTENTION: Randall L. Sawyer Hazardous Materials Programs Director Contra Costa Health Services 4585 Pacheco Boulevard, Suite 100 Martinez, CA 94553 INCIDENT DATE: August 2, 2015 INCIDENT TIME: 15:05 FACILITY: Phillips 66 Rodeo Refinery PERSON TO CONTACT FOR ADDITIONAL INFORMATION Steve Harms Phone number 510-245-4425 PROVIDE ANY ADDITIONAL INFORMATION THAT WAS NOT INCLUDED IN THE 72-HOUR REPORT WHEN THE 72-HOUR REPORT WAS SUBMITTED, INCLUDING MATERIAL RELEASED AND ESTIMATED OR KNOWN QUANTITIES,COMMUNITY IMPACT, INJURIES, ETC.: See the attached report; 080215-2 Coker Antifoam Fire. I.INCIDENT INVESTIGATION RESULTS Is the investigation of the incident complete at this time? ___X____Yes _________No If the answer is no, when do you expect completion of the Investigation? _______________________ If the answer is yes, complete the following: SUMMARIZE INVESTIGATION RESULTS BELOW OR ATTACH COPY OF REPORT: See the attached report; 080215-2 Coker Antifoam Fire. For CCHS Use Only: Received By: __________________ Date Received: _________________ Incident Number: _______________ Copied To: ____________________ Event Classification Level: _______ March 7, 2017 Contra Costa County Board of Supervisors Minutes 131 107December 14, 2004/Revised February 2010 SUMMARIZE PREVENTATIVE MEASURES TO BE TAKEN TO PREVENT RECURRENCE INCLUDING MILESTONE AND COMPLETION DATES FOR IMPLEMENTATION: RECOMMENDATIONS AND FOLLOW-UP ACTIONS Recommendation 1: Provide refresher training of Policy and Procedures manual section 8.0-9, In-Plant Radio Communications, to all employees and reinforce the use of repeat-back protocol. Ensure review of this policy is included in new employee training. [Target completion date – 12/31/2015] Recommendation 2: Evaluate all remote day tank filling tasks in the refinery for adequate overfill prevention safeguards such as ensuring the fill valve is closed except when in use. [Target completion date – 12/31/2015] Recommendation 3: Eliminate the Silicone Day Tank by installing facilities to pump directly from the Bulk Storage tank to the coke drums. [Target completion date – 12/31/2015] Recommendation 4: Evaluate the overflow systems on other atmospheric storage tanks in the refinery that are located within unit boundaries to ensure the overflow is routed away from potential ignition sources. [Target completion date – 12/31/2015] Recommendation 5: Modify the Rodeo Refinery Alarm Guide Policy 07.0-12 to add a requirement for a higher level of review of all disabled alarms that have been on the monthly report for an extended time period. [Target completion date – 12/31/2015] March 7, 2017 Contra Costa County Board of Supervisors Minutes 132 108 December 14, 2004/Revised February 2010 30-DAY REPORT, PAGE 2 INCIDENT DATE: August 2, 2015 FACILITY: Phillips 66 Rodeo Refinery STATE AND DESCRIBE THE ROOT-CAUSE(S) OF THE INCIDENT: The investigation identified four causal factors and eight root causes: Causal Factor (CF) 1 –The Utility Operator starts the transfer pump G-256. Root Cause (RC) 1 – Misunderstood verbal communication, Repeat back communications not used: The misunderstood radio communication would have been eliminated by using the formal radio communication protocol described by the In-Plant Radio Communications policy, 08.0-09, which includes the use of repeat backs to the sender to ensure the correct message is received prior to taking actions such as starting a pump. RC 2 – Misunderstood verbal communication, Noisy environment: This contributed to the misunderstanding of the radio communication by the Utility Operator. The proper use of the new noise cancelling radios can mitigate this but using formal radio communications would have prevented the operator from starting the pump. RC 3 –Standard, policy, or administrative control (SPAC) Not Used, enforcement needs improvement: The policy that directs operators on when to use formal radio communications protocols needs improved enforcement to ensure operators do not take actions due to communication error. RC 4 – Procedure not followed, use not required but should be: The existing Refinery Normal Operating Procedure for filling day tanks (RNOP-902-OPS) covers the majority of day tanks in the refinery, but is thought to be intended for a tank being filled by a single operator. Many operators did not believe it was applicable to the Antifoam Day Tank filling task because two operators are needed. A well written unit specific procedure for filling the Silicone Day Tank, which requires two operators, would include a step to close the day tank fill valve after use since the general (single operator) procedure includes this. The task assessment process did not evaluate the risk of an overflow high enough to require a written procedure because there were no previous events with severe consequences to warrant a higher risk assessment. CF 2 –Tank Overflow system was inadequate. RC 5 - Equipment environment not considered. The tank overflowed through the pressure vacuum breather valve. The release was not directed to a safe location. RC 6 – The independent design review needs improvement. The antifoam system evaluation did not get a more detailed review by the Process Hazard Analysis because the expected consequences of an overflow did not meet the criteria of severity. The previous incidents did not indicate that an overflow would result in as severe a consequence as this event. CF 3 – The Antifoam Day Tank installed on the Top Deck. RC 7 – Equipment environment not considered. The storage of a class 3 flammable material near the hot coke drum piping is an avoidable risk. The original unit design did not consider the tank on the cutting deck to be a high risk. The industry standards for acceptable levels of risk have become much lower since the unit was built. CF 4 – The Day Tank high level alarm was put out of service. RC 8 – Administrative controls not strict enough. The monthly tracking of disabled alarms did not require higher management approval for items on the list for extended periods. A functioning high level alarm may have prompted a quicker response by the operators and mitigated some of the damage. March 7, 2017 Contra Costa County Board of Supervisors Minutes 133 109 Rodeo Refinery Coker Antifoam Fire 080215-1 August 2, 2015 Incident Investigation Report March 7, 2017 Contra Costa County Board of Supervisors Minutes 134 110Phillips 66 Company - Rodeo Refinery 080215-1 Coker Antifoam Fire 3 Executive Summary Location: Rodeo Refinery Date of Incident: August 2, 2015 Date Investigation Began: August 2, 2015 Time of Incident: 3:00 PM Name of Incident: Coker Antifoam Fire 080215-1 Incident Risk Ranking:Category III At approximately 3:00 PM on August 2, 2015 the F-223 Silicone Day Tank overflowed resulting in a spill of silicone antifoam (95% kerosene, 5% silicone) onto the coke drum top deck, and off the deck onto the coke drums and piping below. Shortly after the spill occurred,the silicone antifoam ignited off the 800+ OF bare coke drum overhead piping resulting in a fire on the coke drums top deck in the vicinity of F-223. At 3:09 PM a refinery plant emergency was initiated. Because of the potential for the incident to escalate and impact sensitive receptors, a Community Warning System (CWS) Level 2 notification was made at 3:13 PM. The on-shift Emergency Response Team (ERT) members responded to the staging area at approximately 3:15 PM and shortly thereafter cooling and fixed fire-water streams were established. The Rodeo-Hercules fire department arrived on scene at about 3:30 PM and began applying additional cooling streams about 3:50 pm. Two teams of ERT members ascended the stairwell to the coke drums top deck and extinguished smoldering combustibles and closed isolation valves on the silicone antifoam system. The emergency was declared under control at 4:23 PM. At the first report of the fire, the Unit 200 rates were reduced to maximize the drum cycle time. Due to damage to the decoking system controls, the A side (coke drums D201 and D202) had to be bypassed on Monday, August 3 at about 3:15 PM. After making the required temporary repairs, and performing the appropriate MOC for these repairs, the A side was brought back on line with D201 switched into on Tuesday, August 4 at 9:00 AM. The majority of damage from the fire was to the instrument and electrical items in the area around F-223. There was no significant damage to F-223 itself or its associated piping.The G-230/A Silicone Injection Pumps and the F-223 breather valve PSV-858 were severely damaged and will need to be repaired or replaced. Three structural steel members in the area were noticeably distorted and after evaluation it was determined that they will need to be replaced. There was no damage to the coke drums or related process piping, other than insulation damage. Key Findings and High Value Learnings The physical cause of this incident was the overflow of the silicone antifoam liquid, a class 3 flammable liquid, from the 200 gallon F-223 Silicone Day Tank onto the coke drum top deck. The team determined that the human cause of this incident is the starting of the G-256 Silicone Transfer pump by the Utility Operator after misunderstanding a radio communication. The investigation team found several latent or root causes for this incident. Poor radio communication due to: the noisy environment, repeat back communication not used, and not following the IN-Plant Radio Communications policy, 08.0-09. Another root cause is not using the Day Tank Filling procedure, RNOP- 902-OPS, for filling the F-223 Silicone Day Tank. This reference procedure includes a step to isolate all sources to the tank after each use. Other contributing root causes are: not considering the equipment environment when locating the F-223 Silicone Day Tank, which contained a class 3 flammable liquid, on the coke drum top deck near hot coke drum piping and not directing potential overflow from the tank breather valve to a safe location.There were insufficient administrative controls to raise the level of review for the Silicone Day Tank high level alarm, LAH-720. This alarm was out of service and bypassed for the twelve months prior to the incident. If the alarm had actuated, although the overflow likely would have still occurred, operators may have responded sooner to the overflow condition and limited the extent of the resulting fire. March 7, 2017 Contra Costa County Board of Supervisors Minutes 135 111 Phillips 66 Company - Rodeo Refinery 080215-1 Coker Antifoam Fire 4 INCIDENT INVESTIGATION REPORT RODEO REFINERY- Coker Antifoam Fire BACKGROUND Unit 200 is a nominally 75,000 BPD total feed combined crude distillation and delayed coking unit that produces naphtha, diesel and gas oil range intermediate products for further processing in the refinery. The crude distillation section consists of three distillation towers: Primary Crude Tower (PCT), Secondary Crude Tower (SCT) and Vacuum Tower (VT). The VT resid, along with other resids from outside the unit, is fed to the delayed coking section which consists of the Bubble Tower (coker fractionator), coking heater and coke drums. In order to prevent foaming and the carryover of coke from the coke drums into the Bubble Tower, silicone antifoam is injected into the top of the full coke drum coming off line approximately 15 minutes prior to switching the feed out of the drum. The silicone antifoam injection is stopped after the stripping steam is introduced into the off line coke drum. About 10 to 20 gallons of silicone antifoam are injected into the coke drum during each switch. The silicone antifoam is pumped from the F-223 Silicone Day Tank located on the top deck of the coke drum structure by one of the G-230/A Silicone Injection Pumps into the coke drum. F-223 is a small vertical tank 36” in diameter and 48” from the bottom tangent to the top of the tank and holds approximately 200 gallons (see attached drawings for details). The tank has a breather valve, PSV-858, mounted on a 2” nozzle on the top of the tank. F-223 is equipped with a sight glass with scale and a DCS high level alarm,LAH-720 that activates at 6” below the top of the tank. F-223 is filled from the F-256 Silicone Storage Tank using the G-256 Silicone Transfer pump. Both F-256 and G-256 are located at grade on the opposite side of the unit from the coke drums. G-256 is an air- motor driven gear pump that transfers the silicone antifoam to the day tank at an estimated 20 gpm. DESCRIPTION OF ACTIONS BEFORE THE FIRE The F-223 Silicone Day Tank and related equipment were installed and commissioned in 1985 as part of Coker Revamp Project that installed the new Unit 200 coking section. Around 2007, the current silicone antifoam (Baker Hughes BPR45160D) replaced the previously used silicone antifoam (Baker Hughes BPR45105). The BPR45160D is 5% 600,000 cS (centistoke)silicone mixed in kerosene (95%) and the BPR45105 is 20% 60,000 cS silicone mixed in kerosene (80%). The physical properties of these two materials are very similar. The only significant difference is the viscosity. BPR45160D is 30 to 35 cP (centipoise) and significantly lower than that of the BPR45105 at 100 to 300 cP. In October 2009 the alarm rationalization was completed for Unit 200 as part of the Coker-Crude Controls Modernization Project. The F-223 Silicone Day Tank high level alarm, LAH-720, was not fully rationalized, likely because of the low risk and likelihood of F-223 experiencing a high level as an operator is normally standing by F-223 when it is being filled. However, because it was an existing hard-wired switch it was assigned a “low” priority per operations request. In July 2012 the required revalidation HAZOP/LOPA was completed for Unit 200. A release from the F-223 Silicone Day Tank was covered under the Inherently Safer Systems Review node and was determined to be a low risk (Severity = 1 and Likelihood = 4). The F-223 high level alarm field device, LSH-720, has a history of maintenance problems resulting in nuisance alarms. On July 1, 2014 LAH-720 was disabled per procedure RNOP-400-OPS, “Disabling / Enabling of DCS alarms.” LAH-720 remained disabled and was still disabled at the time of the incident. LAH-720 was included on the U200 Plant Disabled Alarm List that was reviewed monthly by the Unit 200 engineer, Unit 200 area supervisor, and the PCA engineer October 2014 through July 2015. There were no monthly reviews July to September 2014 due to the unavailability of review team members. Because of the low risk and likelihood of F-223 experiencing a high level, as an operator is normally standing by F-223 when it is being filled, the review team assigned a low priority to repairing LSH-720. There are records of March 7, 2017 Contra Costa County Board of Supervisors Minutes 136 112Phillips 66 Company - Rodeo Refinery 080215-1 Coker Antifoam Fire 5 two SAP notifications to work on LSH-720 in 2013. Operations also stated that the instrument techs have worked on it other times using hand written work orders after the alarm was disabled. On July 16, 2015 new radios that included a noise cancelling feature were distributed to the Unit 200 operators. A one page “quick-start” guide for operation of the new radios was provided for reference. It was reported that the new radios made it less apparent as to who was speaking on the radio. INCIDENT DESCRIPTION On day shift Sunday, August 2 some time prior to the incident the operator decoking coke drum D203 observed the level in the F-223 to be about 30”. On Sunday, August 2 at 2:45 PM the silicone was started to coke drum D202. At 2:55 pm the feed was switched from coke drum D202 into D201. At about that time it was determined that the extra operator that was working to decoke drum D203 could be released to go home. A radio transmission was made to the Utility Operator telling him that the extra operator was ready to go home and asking the Utility Operator to drive him down to the gate. The Utility Operator was working in the vicinity of the Odor Abatement compressors, a high noise area. It is believed that the Utility Operator misunderstood this request and thought he was being asked to start the G- 256 Silicone Transfer pump. The Utility Operator acknowledged the request by saying OK, and at about 3:00 PM started G-256 by opening the valve on the air to the motor. Based on what we believe the starting level in the F-223 Silicone Day Tank was (~30”) and the pumping rate of the G-256 Silicone Transfer Pump (~20 gpm), F-223 started to overflow 3 to 4 minutes after G-256 was started. It should be noted that there have been reports of foam coming out of the breather valve on F-223 when it was being filled and the level was still 6 to 9 inches below the top. During this incident, it is likely this occurred for 1 to 2 minutes prior to the liquid overflowing through the breather valve. At about 3:04 PM the Drum Switcher was on the common header deck opening the stripping steam into coke drum D202 when he noticed a diesel like odor. He looked up and noticed a liquid running off the top deck of the coke drums. At that point he called the Utility Operator on the radio and asked him if the silicone pump was running. The Utility Operator responded that it was at which point the Drum Switcher told him to shut it down. The Utility Operator did so immediately. It is estimated that 30 to 40 gallons of the silicone antifoam overflowed out of F-223 before G-256 was shut down. Almost immediately after G-256 was shut down the silicone antifoam ignited resulting in a fire on the coke drums top deck in the vicinity of F-223. We believe the silicone antifoam ignited when it came in contact with the bare 800+OF D202 overhead line that runs under the coke drum top deck in the vicinity of the F-223 Silicone Day Tank. At 3:09 PM a refinery plant emergency was initiated. Because of the potential for the incident to escalate and impact sensitive receptors, a Community Warning System (CWS) Level 2 notification was made at 3:13 PM. The on-shift Emergency Response Team (ERT) members responded to the staging area at approximately 3:15 PM and shortly thereafter cooling and fixed fire-water streams were established. The Rodeo-Hercules fire department arrived on scene at about 3:30 PM and began applying additional cooling streams about 3:50 pm. Two teams of ERT members ascended the stairwell to the coke drums top deck and extinguished smoldering combustibles and closed the isolation valves on the silicone antifoam system between the day tank and the coke drums. Based on the witness statements, it is believed that the fire burned all the available combustible antifoam liquid that had been released from the 200 gallon tank by this time. The emergency was declared under control at 4:23 PM. At the first report of the fire, the Unit 200 rates were reduced to maximize the drum cycle time. Due to damage to the decoking system controls, the A side (coke drums D201 and D202) had to be bypassed on Monday, August 3 at about 3:15 PM. After making the required temporary repairs, and performing the appropriate MOC for these repairs, the A side was brought back on line with D201 switched into on Tuesday, August 4 at 9:00 AM The majority of damage from the fire was to the instrument and electrical items in the area around F- 223. There was no significant damage to F-223 itself or its associated piping. The G-230/A Silicone Injection March 7, 2017 Contra Costa County Board of Supervisors Minutes 137 113Phillips 66 Company - Rodeo Refinery 080215-1 Coker Antifoam Fire 6 Pumps and the F-223 breather valve PSV-858 were severely damaged and will need to be repaired or replaced. Three structural steel members in the area were noticeably distorted and are currently being evaluated to determine if they need to be replaced. There was no damage to the coke drums or related process piping, other than insulation damage. The event was risk ranked at Category III using the Phillips 66 Risk Ranking Matrix. The investigation report was prepared according to the format required by policy 10-1, Incident Management Program and the Phillips 66 Health, Safety, and Environmental Management System standard. During the initial assessment of the incident, a CWS Level 2 notification was made in an abundance of caution. However, the smoke generated from the fire quickly dissipated with no impacts to the surrounding community, nor having possible health impacts. This investigation report meets the requirements of the Industrial Safety Ordinance. Contra Costa County Hazardous Materials Program participated in the investigation as an observer. The property damage exceeded the $25,000 threshold for a Tier 1 Process Safety Event as defined by API RP-754, Process Safety Performance Indicators for the Refining and Petrochemical Industries. INCIDENT CAUSES The initial members of the investigation team met after the incident on August 2 to begin investigations, conduct preliminary interviews, visit the incident site, and take photos. The full team held an investigation team kickoff meeting on August 4 to discuss the incident, review the information gathered to date and assign action to the investigation team Members of the team conducted interviews with employees, examined the scene, and reviewed the policies, procedures, work documents related to the work before the fire, and similar incidents. The team conducted training on the use of the Human Factors checklist and the use of TapRooT® prior to conducting the root cause analysis phase of the investigation. PHYSICAL CAUSES: 1. The overflow of the Antifoam liquid, a class 3 flammable liquid, from the Day Tank on the Top Deck was the physical cause of this event. HUMAN CAUSES: 1.The human cause of the event was the starting of the G-256 Silicone Transfer pump by the Utility Operator after misunderstanding a radio communication. LATENT CAUSES: 1.The latent (or root causes, RC) of the event are listed below by causal factor (CF). CF 1 –The Utility Operator starts the transfer pump G-256. RC 1 – Misunderstood verbal communication, Repeat back communications not used: The misunderstood radio communication would have been eliminated by using the formal radio communication protocol described by the In-Plant Radio Communications policy, 08.0-09, which includes the use of repeat backs to the sender to ensure the correct message is received prior to taking actions such as starting a pump. RC 2 – Misunderstood verbal communication, Noisy environment: This contributed to the misunderstanding of the radio communication by the Utility Operator. The proper use of the new noise cancelling radios can mitigate this but using formal radio communications would have prevented the operator from starting the pump. RC 3 –Standard, policy, or administrative control (SPAC)Not Used, enforcement needs improvement: The policy that directs operators on when to use formal radio communications protocols needs improved enforcement to ensure operators do not take actions due to communication error. RC 4 – Procedure not followed, use not required but should be: The existing Refinery Normal Operating Procedure for filling day tanks (RNOP-902-OPS) covers the majority of day tanks in the March 7, 2017 Contra Costa County Board of Supervisors Minutes 138 114Phillips 66 Company - Rodeo Refinery 080215-1 Coker Antifoam Fire 7 refinery, but is thought to be intended for a tank being filled by a single operator. Many operators did not believe it was applicable to the Antifoam Day Tank filling task because two operators are needed. A well written unit specific procedure for filling the Silicone Day Tank, which requires two operators, would include a step to close the day tank fill valve after use since the general (single operator) procedure includes this. The task assessment process did not evaluate the risk of an overflow high enough to require a written procedure because there were no previous events with severe consequences to warrant a higher risk assessment. CF 2 –Tank Overflow system was inadequate. RC 5 - Equipment environment not considered. The tank overflowed through the pressure vacuum breather valve. The release was not directed to a safe location. RC 6 – The independent design review needs improvement. The antifoam system evaluation did not get a more detailed review by the Process Hazard Analysis because the expected consequences of an overflow did not meet the criteria of severity. The previous incidents did not indicate that an overflow would result in as severe a consequence as this event. CF 3 – The Antifoam Day Tank installed on the Top Deck. RC 7 – Equipment environment not considered. The storage of a class 3 flammable material near the hot coke drum piping is an avoidable risk. The original unit design did not consider the tank on the cutting deck to be a high risk. The industry standards for acceptable levels of risk have become much lower since the unit was built. CF 4 – The Day Tank high level alarm was put out of service. RC 8 – Administrative controls not strict enough. The monthly tracking of disabled alarms did not require higher management approval for items on the list for extended periods. A functioning high level alarm may have prompted a quicker response by the operators and mitigated some of the damage. Health, Safety, and Environmental Management System (HSEMS): The HSEMS elements involved in this incident are listed for use during the annual HSE Excellence Assessment process. The needed improvements for these elements should be discussed and developed during the assessment process. •Policy and Leadership; management review of disabled alarms •Risk Assessment; this incident will change future risk assessments of the antifoam system. •Programs and Procedures; this incident will change the risk assessment used for task analysis. •Communications; the monitoring and enforcement of the formal radio communications policy protocols need improvement. OTHER OBSERVATIONS In the course of the investigation the team reviewed the Utility Operator’s work schedule to determine if that had any impact on the incident. Starting on Saturday, August 1 the Utility operator exceeded the maximum number of shifts (7) in a work set per Policy and Procedures Manual section 1.1-22, “Fatigue Management Standard Policy.” This is because the Utility operator worked four night shifts (7/24 to 7/27), did not work 7/28, and then came in for 6 hours for ERT training on 7/29. He then worked day shifts on 7/30 and 7/31. Because he did not have the required 48 hours off after his four night shifts, his work set was not reset and 8/1 became the eighth day in his work set, requiring an exception to the Fatigue Management Standard. August 2, the day of the incident, was the ninth day in the Utility Operators work set. The required R-682 Fatigue Management Standard Hours of Service Exception Process Approval Form was filled out by the Operations Shift Supervisor on Friday, July 31 prior to the start of the first exception shift on August 1. The form was signed by the Utility Operator, the Shift Supervisor and the Health & Safety Shift Supervisor. It was then e-mailed to the Operations Manager, Operations Superintendent and the Labor Relations HRBP. Per the policy section H.3, when the exception is for March 7, 2017 Contra Costa County Board of Supervisors Minutes 139 115Phillips 66 Company - Rodeo Refinery 080215-1 Coker Antifoam Fire 8 exceeding the number of days in a work set, it must be approved by the Refinery Manager or his designee. The exception form for the Utility Operator was never signed by the Refinery Manager or his designee (these exception forms have been delegated to and typically been signed by the Operations Manager). While the team does not believe fatigue was a contributing factor in this incident, we do believe the approval process for exceptions to the fatigue policy needs to be reviewed and improved. Consideration should also be given to implementing a process to ensure the fatigue exception form and its requirements are reviewed every day the exception is in effect. RECOMMENDATIONS AND FOLLOW-UP ACTIONS Recommendation 1: Provide refresher training of Policy and Procedures manual section 8.0-9, In-Plant Radio Communications, to all employees and reinforce the use of repeat-back protocol. Ensure review of this policy is included in new employee training. [RC1, 2, 3] Recommendation 2: Evaluate all remote day tank filling tasks in the refinery for adequate overfill prevention safeguards such as ensuring the fill valve is closed except when in use. [RC4] Recommendation 3: Eliminate the Silicone Day Tank by installing facilities to pump directly from the Bulk Storage tank to the coke drums. [RC5, 6, 7] Recommendation 4: Evaluate the overflow systems on other atmospheric storage tanks in the refinery that are located within unit boundaries to ensure the overflow is routed away from potential ignition sources. [RC7] Recommendation 5: Modify the Rodeo Refinery Alarm Guide Policy 07.0-12 to add a requirement for a higher level of review of all disabled alarms that have been on the monthly report for an extended time period. [RC8] INVESTIGATION TEAM The team consisted of: Senior Advising Project Engineer (Team Leader) Health & Safety Team Leader PSM Representative (JHSC Member) Operations Engineer USW Operator Metallurgical Inspector Senior Health and Safety Consultant (TapRoot Facilitator) Contra Costa County Hazardous Materials Programs (Observer) ATTACHMENTS 1. TapRoot® Root Cause Analysis Results Summary 2.Silicone system P&ID 0200-YD-010-004 3. Antifoam Day Tank F-223 and associated level bridle drawings 4. Photograph March 7, 2017 Contra Costa County Board of Supervisors Minutes 140 116 March 7, 2017 Contra Costa County Board of Supervisors Minutes 141 117 March 7, 2017 Contra Costa County Board of Supervisors Minutes 142 118 March 7, 2017 Contra Costa County Board of Supervisors Minutes 143 119 March 7, 2017 Contra Costa County Board of Supervisors Minutes 144 120 Phillips 66 Company - Rodeo Refinery080215-1 Coker Antifoam Fire 13March 7, 2017 Contra Costa County Board of Supervisors Minutes 145 121 ATTACHMENT 4: PHOTOGRAPH PICTURE OF DAY TANK WITH LEVELS MARKED March 7, 2017 Contra Costa County Board of Supervisors Minutes 146 122 INDUSTRIAL SAFETY ORDINANCE 4585 Pacheco Blvd. Suite 100 Martinez, CA 94553 ccchazmat@hsd.cccounty.us 925-335-3200 March 7, 2017 Contra Costa County Board of Supervisors Minutes 147 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #26-577-14 with All Health Services Corporation, effective February 1, 2017, to amend Contract #26-577-12 (as amended by Amendment Agreement #26-577-13), as follows: (1) to increase the payment limit by $600,000, from $3,842,000 to a new maximum payment limit of $4,442,000, and 2) change the termination date from September 30, 2017 to April 30, 2017; or 1. Approve and authorize the Auditor-Controller, or his designee, to pay an amount not to exceed $150,000 to All Health Services for services rendered to the Contra Costa Regional Medical Center, clinics, and detention facilities through March 7, 2017. 2. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, (925) 370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Kathleen Cyr, Marcy Wilhelm D.4 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Amendment #26-577-14 with All Health Services Corporation March 7, 2017 Contra Costa County Board of Supervisors Minutes 148 RECOMMENDATION(S): (CONT'D) > These recommendations will ensure appropriate medical staffing services at Contra Costa Regional Medical Center, clinics, and detention facilities while the County negotiates a new agreement with significantly reduced services (strictly relief staffing of permanent positions), effective May 1, 2017. FISCAL IMPACT: Upon approval of either the first or second recommendation above, payments of a maximum of $600,000 will be covered by Hospital Enterprise Fund I. No rate increase will be included in either contract amendment. BACKGROUND: On October 20, 2015, the Board of Supervisors approved Contract #26-577-12 (as amended by Amendment Agreement #26-577-13) with All Health Services Corporation, for the provision of temporary medical staffing services at the Contra Costa Regional Medical Center and Health Centers (CCRMC) and Detention facilities, including registered nurses, licensed vocational nurses (LVN), and certified medical assistants (CMA), through September 30, 2017. On November 1, 2016 the Board rescheduled the department’s request to increase the payment limit of this contract by $2,389,412 to a new payment limit of $4,356,412 through September 30, 2017, to a future meeting date to address the concerns brought to their attention by Teamsters Local 856. This union represents LVN and CMA classifications in Contra Costa. After five (5) meet and confers with Teamsters, the department re-submitted to the Board, at their December 6, 2016 meeting, a request to increase the payment limit of this contract by $1,875,000 for a new payment limit of $3,842,000, effective July 1, 2016, through September 30, 2017. This amendment, which included a significant decrease in scope, was agreeable to both Teamsters and the County at that time. Since December 6, 2016, despite significant efforts to permanently fill vacant positions, the County continues to face a shortage of permanent personnel and per diems to cover necessary shifts. The County engaged in three (3) additional meet and confers (February 6, 10, and 16, 2017) with Teamsters Local 856 to discuss this contract and the need to continue providing services to our patients while the County works to fill its vacant LVN and CMA positions. The union does not agree to amend or renew this contract; however, it is not feasible for the Health Services Department to provide the necessary medical services without maintaining contracts for the services offered by this contract. The County has implemented various efforts to minimize the utilization of this contract, which includes prioritizing LVN and CMA hiring. As of February 27, 2017, the County has made 31 permanent LVN and 10 CMA job offers. Additionally, the County is actively working through various hiring processes for the remaining 19 LVN and 10 CMA vacancies, which are all either currently open for bid or have interviews scheduled. This contract is critical to ensuring that services throughout the health clinics and detention health are not interrupted while the County works through the entire hiring process. Even with all of these positions filled, there will be an ongoing need for these services to prevent disruption of clinical patient care at detention and health clinic facilities. In order to ensure continuity of patient care while the County is conducting interviews and working with selected candidates through the background, physical and other pre-employment requirements, the department is requesting an additional $600,000 for this contract to cover staffing needs through April 30, 2017. This will result in a contract payment limit of $4,442,000 and shorten the term from September 30, 2017 to April 30, 2017. Approval of this amendment will allow the County to continue to provide patient care services through April 30, 2017 while the County continues to meet with the union, recruit permanent staff and pursue a new contract beginning May 1, 2017 with significantly reduced services at CCRMC, clinics, and detention facilities. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved through April 30, 2017, the County will not be able to provide necessary services to patients at CCRMC, clinics, detention facilities and the Contractor will not be paid for services rendered. March 7, 2017 Contra Costa County Board of Supervisors Minutes 149 March 7, 2017 Contra Costa County Board of Supervisors Minutes 150 RECOMMENDATION(S): Approve and authorize the Auditor-Controller, or his designee, to pay an amount not to exceed $95,000 to CareerStaff Unlimited, Inc., for services rendered to the Contra Costa Regional Medical Center and health clinics through March 7, 2017, and 1. Approve and authorize the Health Services Director, or designee, to execute a contract with CareerStaff Unlimited, Inc., effective March 8, 2017 through April 30, 2017 with a payment limit not to exceed $30,000. 2. These recommendations will ensure appropriate temporary staffing services at Contra Costa Regional Medical Center and health clinics while the County negotiates a new agreement with significantly reduced services effective either March 8, 2017 or May 1, 2017, respectively. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, M Wilhelm D.5 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Payment and contract for services provided by Careerstaff Unlimited, Inc. March 7, 2017 Contra Costa County Board of Supervisors Minutes 151 RECOMMENDATION(S): (CONT'D) > FISCAL IMPACT: Upon approval of the recommendations above, payments of a maximum of $125,000 will be covered by Hospital Enterprise Fund I. No rate increase will be included in either contract amendment. BACKGROUND: On December 8, 2015, the Board of Supervisors approved Contract #26-323-25 with CareerStaff Unlimited, Inc., for the provision of temporary help services, including physical and occupation therapy services at CCRMC, for the period from January 1, 2016 through December 31, 2016. At the time of negotiations, the payment limit was based on target levels of utilization. However, the utilization during the term of the agreement was higher than originally anticipated. On November 14, 2016, the County notified Teamsters of the County’s intent to amend this existing contract, to increase the payment limit due to additional services needed. Teamsters represents Occupational Therapist and Physical Therapist classifications in Contra Costa. On November 22, 2016, the union responded, requesting to meet and confer. After three (3) meet and confers with Teamsters (December 20, 2016, and February 13 and 16, 2017), an agreement has not been reached and the contract expired before the County was able to approve a contract amendment/extension to cover the additional services provided in good faith by the Contractor. During this time, the County has been working towards filling vacant rehabilitation therapy positions. As of March 1, 2017, the County has hired or made job offers to fill the following: all seven Physical Therapist, four of the nine Occupational Therapist, two Speech Pathologist, and one of the two Therapy Aide vacant positions. The County will continue their efforts to fill all vacancies, but will have an ongoing need to maintain contracted services to prevent disruption of patient care services. Therefore, in addition to requesting a payment to the Contractor in an amount not to exceed $95,000 for services provided from October 1, 2016 through March 7, 2017, the department is also requesting approval of a short-term contract through April 30, 2017. Approval of this contract will allow the County to continue to provide patient care services, while the County continues to meet and confer with the union, recruit permanent staff and pursue a new contract beginning May 1, 2017 with significantly reduced services. The Contractor is entitled to payment for the reasonable value of its services under the equitable relief theory of quantum meruit. That theory provides that where a contractor has been asked to provide services without a valid contract, and the contractor does so to the benefit of the County, the Contractor is entitled to recover the reasonable value of those services. CareerStaff Unlimited, Inc. provided services at the request of the County after the original contract payment limit had been reached. Therefore, if both recommendations are not agreeable to the Board, the department is at minimum, requesting the amount due the Contractor be paid in an amount not to exceed $95,000 for services rendered through March 7, 2017. CONSEQUENCE OF NEGATIVE ACTION: If a contract is not approved through April 30, 2017, the County will not be able to provide necessary services to patients at CCRMC. If a payment is not issued to the Contractor, the County cannot pay the Contractor for the services provided. March 7, 2017 Contra Costa County Board of Supervisors Minutes 152 RECOMMENDATION(S): FIND that the appointment of Ed Diokno is necessary to fill a critically needed position; and APPROVE and AUTHORIZE the temporary employment of Mr. Diokno, retired January 31, 2017, for the period March 8, 2017 through March 7, 2018. FISCAL IMPACT: If the request is granted, salary and related payroll costs are estimated to be less than $20,000 based on one day per week. Salary costs will be absorbed in the District's operating budget. BACKGROUND: Mr. Diokno retired from the District V Office on January 31, 2017, as a Senior District Representative. The Board of Supervisors offices rely on staff with a unique set of community outreach and policy evaluation skills. The scope of staff work often includes serving as a liaison to the Municipal Advisory Councils, addressing a broad range of constituent concerns, and representing the supervisor at an array of meetings. Such skills often develop as a result of long term experience. Given Ed Diokno's 11-year tenure in the District 5 office, he is highly adept at meeting these responsibilities. His assistance is needed as the District 5 office explores and plans for the hiring of additional personnel. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: David Fraser (925) 427-8138 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Dianne Dinsmore, Human Resources Director D.6 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:March 7, 2017 Contra Costa County Subject:Temporary Employment Period for County Retiree March 7, 2017 Contra Costa County Board of Supervisors Minutes 153 CONSEQUENCE OF NEGATIVE ACTION: Disapproval of this request will deprive the District of needed expertise in the critical and time sensitive duties this office is called upon to perform. March 7, 2017 Contra Costa County Board of Supervisors Minutes 154 RECOMMENDATION(S): ADOPT Resolution No. 2017/79 approving the Side Letter between Contra Costa County and the Physicians’ and Dentists’ Organization of Contra Costa (PDOCC) modifying the Preamble and Section 35.4 Duration of Agreement of the Memorandum of Understanding to extend the contract from February 28, 2017 through April 30, 2017. FISCAL IMPACT: No fiscal impact. BACKGROUND: This Side Letter extends the current memorandum of understanding from February 28, 2017 through April 30, 2017, to allow both parties to work together to negotiate an agreement. CONSEQUENCE OF NEGATIVE ACTION: Members will continue working under an expired contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Dianne Dinsmore, Human Resources Director D.7 To:Board of Supervisors From:David Twa, County Administrator Date:March 7, 2017 Contra Costa County Subject:Resolution No. 2017/79 - Physicians' and Dentists' Organization of Contra Costa Side Letter Extending Duration of Agreement March 7, 2017 Contra Costa County Board of Supervisors Minutes 155 AGENDA ATTACHMENTS Resolution No. 2017/79 PDOCC Side Letter Extension to 4/30/17 MINUTES ATTACHMENTS Signed Resolution No. 2017/79 March 7, 2017 Contra Costa County Board of Supervisors Minutes 156 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/07/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2017/79 In the Matter of: The Side Letter Agreement between the County of Contra Costa and the Physicians' and Dentists' Organization of Contra Costa, extending the Duration of Agreement The Contra Costa County Board of Supervisors acting solely in its capacity as the governing board of the County of Contra Costa RESOLVES THAT: Effective February 28, 2017, the attached Side Letter of Agreement dated February 27, 2017, between the County of Contra Costa and the Physicians' and Dentists' Organization of Contra Costa, be ADOPTED. Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Dianne Dinsmore, Human Resources Director 5 March 7, 2017 Contra Costa County Board of Supervisors Minutes 157 March 7, 2017 Contra Costa County Board of Supervisors Minutes 158 March 7, 2017 Contra Costa County Board of Supervisors Minutes 159 Resolution No. 2017/21 AIR-28377   Discussion BOARD OF SUPERVISORS Meeting Date:03/07/2017 Time (Duration):15 Minutes   Property Tax Administrative Cost Recovery Submitted By: David Twa, County Administrator  Department:County Administrator Division:Finance Noticed Public Hearing: Yes Official Body: Board of Supervisors Presenter/Phone, if applicable: Lisa Driscoll, 5-1023 Audio-Visual Needs: Handling Instructions: District: All Districts Contact Person, Phone: Lisa Driscoll, County Finance Director (925) 335-1023 Information Recommendation(s): March 7, 2017 Contra Costa County Board of Supervisors Minutes 160 OPEN a public hearing, previously fixed for March 7, 2017 at 9:30 a.m., on implementation of the property tax cost recovery provisions of Revenue and Taxation Code section 95.3; RECEIVE testimony and CLOSE the public hearing; 1. ADOPT the report of the Auditor-Controller filed on January 17, 2017 of the 2015-2016 fiscal year property tax-related costs of the Assessor, Tax Collector, Auditor, and Assessment Appeals Board, including the proposed charges against each local jurisdiction excepting school entities, for the local jurisdiction's proportionate share of such administrative costs; and 2. ADOPT Resolution No. 2017/21 regarding the implementation of the property tax administrative cost recovery provisions of Revenue and Taxation Code section 95.3 for fiscal year 2016-2017. 3. Fiscal Impact: The fiscal year 2015-2016 net cost of property tax administration was $14,624,028. This amounts to approximately 0.59% of all 2015-2016 property taxes levied countywide. This cost is allocated to each taxing entity in the County based on net revenues of each entity as a percentage of total revenues. School districts, community college districts, and the County Office of Education are exempt from cost recovery. As a result, the County absorbs the schools' share, which this year amounts to $7,082,189. The net recovery to the County is $5,783,295.  March 7, 2017 Contra Costa County Board of Supervisors Minutes 161 Total cost of property tax administration $14,624,028 Exempt School share -$7,082,189 County share -$1,758,544 Net recovery to the County $5,783,295 Background: In 1997, the Board adopted Resolution No. 97/129, which provides procedures for property tax administrative cost recovery. The recommended actions are necessary for implementation of Resolution No. 97/129 for the current fiscal year. The Auditor-Controller's 2016-17 report was filed on January 17, 2017, and the hearing was fixed for the February 14, 2017 Board of Supervisors agenda. The hearing was then determined to be incorrectly noticed and was rescheduled for March 7, 2017. Consequence of Negative Action: The County would not recover $5,783,295 in property tax administrative costs. In The Matter Of: and the Auditor-Controller by his following signature. SUBJECT: Findings and Determination Concerning the Implementation of the Property Tax Administrative Cost Recovery Provisions of Revenue and Taxation Code section 95.3 A public hearing having been held during the Board of Supervisors' meeting of March 7, 2017, on implementation of the property tax cost recovery provisions of Revenue and Taxation Code section 95.3, as provided in Board of Supervisors' Resolution 97/129, the Board of Supervisors, and the Auditor-Controller, hereby make the following findings and determination. Body: A. PROPERTY TAX ADMINISTRATIVE RECOVERY 1. On January 17, 2017, the Auditor-Controller filed with the Clerk of the Board of Supervisors a report of the 2015-2016 fiscal year property tax-related costs of the Assessor, Tax Collector, Auditor and Assessment Appeals Board, including the applicable administrative overhead costs permitted by federal circular A-87 standards, proportionally attributable to each local jurisdiction and Educational Revenue Augmentation Fund (ERAF) in Contra Costa County, in the ratio of property tax revenue received by each local jurisdiction and ERAF divided by the total property tax revenue received by all local jurisdictions and ERAFs in the county for the current fiscal year. The report included proposed charges against each local jurisdiction excepting school entities, for the local jurisdiction's proportionate share of such administrative costs.  2. On March 7, 2017 at the Board of Supervisors' meeting, a public hearing was held on the Auditor-Controller's report, notice of which was given as required by law and by Board of Supervisors' Resolution No. 97/129. 3. The report of the Auditor-Controller filed on January 17, 2017, is hereby adopted, and the Board of Supervisors and the Auditor-Controller find that amounts expressed in said report do not March 7, 2017 Contra Costa County Board of Supervisors Minutes 162 exceed the actual amount of 2015-2016 fiscal year property tax administrative costs proportionally attributable to local jurisdictions. 4. The additional revenue received by Contra Costa County on account of its 2015-2016 fiscal year property tax administrative costs pursuant to Revenue and Taxation Code section 95.3 shall be used only to fund the actual costs of assessing, equalizing, collecting, and allocating property taxes. An equivalent amount of the revenues budgeted to finance assessing, equalizing, collecting and allocating property taxes in fiscal year 2016-2017 may be reallocated to finance other County services. In the event that the actual 2016-2017 costs for assessing, collecting, equalizing and allocating property taxes plus allowable overhead costs are less than the amounts determined in the January 17, 2017 report by the Auditor-Controller, the difference shall be proportionally allocated to the respective local jurisdictions which paid property tax administration charges. Now, Therefore, Be It Resolved: B. FINDINGS AND DETERMINATION 1. No written objections were received by March 7, 2017 for the public hearing on the Auditor-Controller's report filed on January 17, 2017. 2. The property tax administrative costs proportionately attributable to each local jurisdiction for the 2015-2016 fiscal year are as set forth in the Auditor-Controller's report filed on January 17, 2017, attached hereto as Exhibit A. 3. The amounts expressed in the Auditor-Controller's report are correct. 4. Notice as required by law was given of the public hearing on March 7, 2017. 5. The grounds stated herein to support findings are not exclusive and any findings may be supported on any lawful ground, whether or not expressed herein. 6. If any finding herein is held invalid, such invalidity shall not affect findings which can be given effect without the invalid provision, and to this end, the invalid finding is severable. So found and determined: ________________________________________ Robert Campbell Contra Costa County Auditor-Controller Fiscal Impact March 7, 2017 Contra Costa County Board of Supervisors Minutes 163 Agenda Attachments Resolution No. 2017/21 2016-17 Property Tax Admin Report Minutes Attachments Signed Resolution No. 2017/21 March 7, 2017 Contra Costa County Board of Supervisors Minutes 164 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/07/2017 by the following vote: AYE: John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2017/21 and the Auditor-Controller by his following signature. SUBJECT: Findings and Determination Concerning the Implementation of the Property Tax Administrative Cost Recovery Provisions of Revenue and Taxation Code section 95.3 A public hearing having been held during the Board of Supervisors' meeting of March 7, 2017, on implementation of the property tax cost recovery provisions of Revenue and Taxation Code section 95.3, as provided in Board of Supervisors' Resolution 97/129, the Board of Supervisors, and the Auditor-Controller, hereby make the following findings and determination. A. PROPERTY TAX ADMINISTRATIVE RECOVERY 1. On January 17, 2017, the Auditor-Controller filed with the Clerk of the Board of Supervisors a report of the 2015-2016 fiscal year property tax-related costs of the Assessor, Tax Collector, Auditor and Assessment Appeals Board, including the applicable administrative overhead costs permitted by federal circular A-87 standards, proportionally attributable to each local jurisdiction and Educational Revenue Augmentation Fund (ERAF) in Contra Costa County, in the ratio of property tax revenue received by each local jurisdiction and ERAF divided by the total property tax revenue received by all local jurisdictions and ERAFs in the county for the current fiscal year. The report included proposed charges against each local jurisdiction excepting school entities, for the local jurisdiction's proportionate share of such administrative costs. 2. On March 7, 2017 at the Board of Supervisors' meeting, a public hearing was held on the Auditor-Controller's report, notice of which was given as required by law and by Board of Supervisors' Resolution No. 97/129. 3. The report of the Auditor-Controller filed on January 17, 2017, is hereby adopted, and the Board of Supervisors and the Auditor-Controller find that amounts expressed in said report do not exceed the actual amount of 2015-2016 fiscal year property tax administrative costs proportionally attributable to local jurisdictions. 4. The additional revenue received by Contra Costa County on account of its 2015-2016 fiscal year property tax administrative costs pursuant to Revenue and Taxation Code section 95.3 shall be used only to fund the actual costs of assessing, equalizing, collecting, and allocating property taxes. An equivalent amount of the revenues budgeted to finance assessing, equalizing, collecting and allocating property taxes in fiscal year 2016-2017 may be reallocated to finance other County services. In the event that the actual 2016-2017 costs for assessing, collecting, equalizing and allocating property taxes plus allowable overhead costs are less than the amounts determined in the January 17, 2017 report by the Auditor-Controller, the difference shall be proportionally allocated to the respective local jurisdictions which paid property tax administration charges. B. FINDINGS AND DETERMINATION 1. No written objections were received by March 7, 2017 for the public hearing on the Auditor-Controller's report filed on January 17, 2017. 2. The property tax administrative costs proportionately attributable to each local jurisdiction for the 2015-2016 fiscal year are as set forth in the Auditor-Controller's report filed on January 17, 2017, attached hereto as Exhibit A. 5 March 7, 2017 Contra Costa County Board of Supervisors Minutes 165 3. The amounts expressed in the Auditor-Controller's report are correct. 4. Notice as required by law was given of the public hearing on March 7, 2017. 5. The grounds stated herein to support findings are not exclusive and any findings may be supported on any lawful ground, whether or not expressed herein. 6. If any finding herein is held invalid, such invalidity shall not affect findings which can be given effect without the invalid provision, and to this end, the invalid finding is severable. So found and determined: ________________________________________ Robert Campbell Contra Costa County Auditor-Controller Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: March 7, 2017 Contra Costa County Board of Supervisors Minutes 166 March 7, 2017 Contra Costa County Board of Supervisors Minutes 167 March 7, 2017 Contra Costa County Board of Supervisors Minutes 168 March 7, 2017 Contra Costa County Board of Supervisors Minutes 169 March 7, 2017 Contra Costa County Board of Supervisors Minutes 170 March 7, 2017 Contra Costa County Board of Supervisors Minutes 171 March 7, 2017 Contra Costa County Board of Supervisors Minutes 172 March 7, 2017 Contra Costa County Board of Supervisors Minutes 173 March 7, 2017 Contra Costa County Board of Supervisors Minutes 174 March 7, 2017 Contra Costa County Board of Supervisors Minutes 175 March 7, 2017 Contra Costa County Board of Supervisors Minutes 176 March 7, 2017 Contra Costa County Board of Supervisors Minutes 177 March 7, 2017 Contra Costa County Board of Supervisors Minutes 178 March 7, 2017 Contra Costa County Board of Supervisors Minutes 179 March 7, 2017 Contra Costa County Board of Supervisors Minutes 180 March 7, 2017 Contra Costa County Board of Supervisors Minutes 181 March 7, 2017 Contra Costa County Board of Supervisors Minutes 182 March 7, 2017 Contra Costa County Board of Supervisors Minutes 183 March 7, 2017 Contra Costa County Board of Supervisors Minutes 184 March 7, 2017 Contra Costa County Board of Supervisors Minutes 185 March 7, 2017 Contra Costa County Board of Supervisors Minutes 186 March 7, 2017 Contra Costa County Board of Supervisors Minutes 187 RECOMMENDATION(S): ACCEPT the 2016 Semi-Annual Report of real estate acquisition acceptances dated July 1, 2016 through December 31, 2016 approved by the Public Works Director, as submitted, for the acquisitions of any interest in real property where the purchase price for the real property interest did not exceed $100,000, Bay Point, Brentwood, Byron, Clayton and Martinez areas. FISCAL IMPACT: No fiscal impact. BACKGROUND: Pursuant to Contra Costa County, Ordinance Code, Title 11, Division 1108, Chapter 1108-8.002, “The Board of Supervisors authorizes the Public Works Director, or the designated deputy, to perform all acts necessary to approve and accept for the County the acquisition of any interest in real property where the purchase price for the real property interest does not exceed one hundred thousand dollars.” The Public Works Director shall submit a semi-annual report to the Board of Supervisors on each acquisition done pursuant to this section, including the interest acquired, its price, and the necessity for the purchase, which is described in the attached Semi-Annual Acceptance Report. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Karen A. Laws, (925) 313-2228 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 2 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:2016 Semi-Annual Report of Real Estate Acquisitions July 1, 2016 through December 31, 2016 March 7, 2017 Contra Costa County Board of Supervisors Minutes 188 CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors would not be informed of the acquisitions accepted by the Public Works Director pursuant to Contra Costa County, Ordinance Code. ATTACHMENTS 2016 Semi-Annual Acceptance Report of Real Estate Acquisitions Jul-Dec 2016 March 7, 2017 Contra Costa County Board of Supervisors Minutes 189 March 7, 2017 Contra Costa County Board of Supervisors Minutes 190 RECOMMENDATION(S): APPROVE the Bay Point Sign Upgrade Project (Project) and AUTHORIZE the Public Works Director, or designee, to advertise the Project, Bay Point area. [County Project No.0662-6R4024 / Federal Proj. No. HSIPL-5928(132) DCD-CP#16-48] (District V). DETERMINE the Project is a California Environmental Quality Act (CEQA), Class 1c Categorical Exemption, pursuant to Article 19, Section 15301(c) of the CEQA Guidelines, and DIRECT the Director of Conservation and Development to file a Notice of Exemption with the County Clerk, and AUTHORIZE the Public Works Director or designee to arrange for payment of a $25 fee to Conservation and Development for processing, and a $50 fee to the County Clerk for filing the Notice of Exemption. FISCAL IMPACT: 100% Highway Safety Improvement Program Funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Trina Torres, 925-313-2176 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 1 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:APPROVE the Bay Point Sign Upgrade Project & related actions under CEQA, Bay Point area. March 7, 2017 Contra Costa County Board of Supervisors Minutes 191 BACKGROUND: The purpose of this project is to replace existing traffic regulatory and warning signs along various County maintained roadways within the unincorporated area of Bay Point. The project will consist of the replacement of all regulatory and warning signs along Major Collectors, Minor Arterials, and Other Principal Arterials to meet Federal Highway Administration (FHWA) Manual Uniform Traffic Control Devices (MUTCD) standards. Roadways identified to receive the upgrades include; Bailey Road, Willow Pass Road, Port Chicago Highway, Pacifica Avenue, Driftwood Drive, and Evora Road. Additional signs will be replaced on several other secondary roadways. If additional funding is available, a sign audit will be conducted on the remaining Bay Point streets to determine the best uses of the funding and expend the remainder in the most beneficial areas. Sign replacement will only require replacement of the sign face with higher standard diamond grade retro-reflective sheeting, unless there is damage to the post or foundation. Signs may be relocated in order to improve pedestrian access or visibility. One lane will remain open during construction activities to maintain general access. Emergency vehicles will have access at all times. Real property transactions may be necessary in support of this project. Trees and shrubbery may need trimming throughout the project area. No tree removal will be necessary. CONSEQUENCE OF NEGATIVE ACTION: Delay in approving the project may result in a delay of design and construction. ATTACHMENTS CEQA signed by DCD March 7, 2017 Contra Costa County Board of Supervisors Minutes 192 March 7, 2017 Contra Costa County Board of Supervisors Minutes 193 March 7, 2017Contra Costa County Board of Supervisors Minutes194 March 7, 2017 Contra Costa County Board of Supervisors Minutes 195 G:\engsvc\ENVIRO\TransEng\Bay Point Sign Upgrade Project\CEQA\NOE-(2017 fees).doc Form Revised: December 2014 CALIFORNIA ENVIRONMENTAL QUALITY ACT Notice of Exemption To: Office of Planning and Research From: Contra Costa County P.O. Box 3044, Room 113 Dept. of Conservation & Development Sacramento, CA 95812-3044 30 Muir Road Martinez, CA 94553 County Clerk County of: Contra Costa Project Title: Bay Point Sign Upgrade Project, Project No. 0662-6R4024 & CP#16-48 Project Applicant: Contra Costa County Public Works Department Project Location – Specific: various County-maintained roads in Bay Point Project Location: Unincorporated Community of Bay Point Project Location – County: Contra Costa Description of Nature, Purpose and Beneficiaries of Project: The purpose of this project is to replace existing traffic regulatory and warning signs along various County maintained roadways within the unincorporated Bay Point area. The project will consist of the replacement of all regulatory and warning signs along Major Collectors, Minor Arterials, and Other Principal Arterials to meet Federal Highway Administration (FHWA) Manual Uniform Traffic Control Devices (MUTCD) standards. Roadways identified to receive the upgrades include; Bailey Road, Willow Pass Road, Port Chicago Highway, Pacifica Avenue, Driftwood Drive, and Evora Road. Additional signs will be replaced on several other secondary roadways. If additional funding is available, a sign audit will be conducted on the remaining Bay Point streets to determine the best uses of the funding and expend the remainder in the most beneficial areas. The sign audit will determine the number and condition of the signs that are not listed for replacement outside of the list above. Sign replacement will only require replacement of the sign face with higher standard diamond grade retroreflective sheeting, unless there is damage to the post or foundation. Signs may be relocated in order to improve pedestrian access or visibility. Appropriate Best Management Practices (BMPs) will be implemented to protect storm drain inlets. One lane will remain open during construction activities to maintain general access. Emergency vehicles will have access at all times. Real property transactions may be necessary in support of this project. Trees and shrubbery may need trimming throughout the project area. No tree removal will be necessary. Name of Public Agency Approving Project: Contra Costa County Name of Person or Agency Carrying Out Project: Contra Costa County Public Works Department Exempt Status: Ministerial Project (Sec. 21080(b) (1); 15268; Categorical Exemption: Class 1(c) Declared Emergency (Sec. 21080(b)(3); 15269(a)); Other Statutory Exemption, Code No.: Emergency Project (Sec. 21080(b)(4); 15269(b)(c)); General Rule of Applicability [Article 5, Section 15061 (b)(3)] Reasons why project is exempt: The project involves the minor alteration of existing public facilities involving negligible or no expansion of use beyond previously existing, pursuant to section 15301(c) of the CEQA guidelines. The project will not result in the removal of any scenic resource. Lead Agency Contact Person: Trina Torres - Public Works Dept. Area Code/Telephone/Extension: (925) 313-2176 If filed by applicant: 1. Attach certified document of exemption finding. 2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: Date: Title: _________________________ Signed by Lead Agency Signed by Applicant AFFIDAVIT OF FILING AND POSTING I declare that on I received and posted this notice as required by California Public Resources Code Section 21152(c). Said notice will remain posted for 30 days from the filing date. Signature Title Applicant: Department of Fish and Game Fees Due Public Works Department EIR - $3,078.25 Total Due: $ 75.00 255 Glacier Drive Neg. Dec. - $2,216.25 Total Paid $ Martinez, CA 94553 DeMinimis Findings - $0 Attn: Trina Torres County Clerk - $50 Receipt #: Environmental Services Division Conservation & Development - $25 Phone: (925) 313-2176 March 7, 2017 Contra Costa County Board of Supervisors Minutes 196 RECOMMENDATION(S): 1. ADOPT Resolution No. 2017/84 finding and declaring that an emergency exists and AUTHORIZE the Public Works Director to proceed in the most expeditious manner with the Morgan Territory Road Slide Repair Project, Clayton area. Project No. 0672-6U6203 (District III) 2. FIND, based on the evidence set forth below, pursuant to Public Contract Code Section 22035 and 22050, that an emergency exists, that the emergency will not permit a delay resulting from the normal procedures for solicitation of bids and contract award, and the action described in this order is necessary to respond to the emergency. 3. DELEGATE to the Public Works Director the authority to proceed in the most expeditious manner to repair the Morgan Territory Road Slide Repair in the Clayton area. 4. DIRECT the Public Works Director to make periodic reports to the Board of Supervisors, as required by the Public Contract Code 22050, to enable the Board of Supervisors to review the emergency action and to determine whether there is a need to continue the emergency action. 5. WAIVE the County’s Outreach Program requirements for contracts, equipment, services, and supplies procured for the above project. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Kevin Emigh, 925.313.2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 3 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:Declare an emergency for the repair of the Morgan Territory Road Slide, Clayton area. March 7, 2017 Contra Costa County Board of Supervisors Minutes 197 RECOMMENDATION(S): (CONT'D) 6. DETERMINE that the project is exempt from the California Environmental Quality Act (CEQA) under Section 15269 of the State CEQA Guidelines. 7. DIRECT the Department of Conservation and Development Director, or designee, to file a Notice of Exemption with the County Clerk. 8. AUTHORIZE the Public Works Director or designee to arrange for payment of a $25 fee to the Department of Conservation and Development for processing the Notice of Exemption, and a $50 fee to the County Clerk for filing the Notice of Exemption. FISCAL IMPACT: The total cost of the project is unknown at this time, but is not expected to exceed $2,000,000. The project will be funded by Local Road Funds (100%). The project may be eligible for partial or full reimbursement under the state of emergency declared by Governor Brown on January 23, 2017, to secure funding to help communities respond to and recover from severe winter storms that have caused flooding, mudslides, erosion, debris flow and damage to roads and highways. BACKGROUND: Due to the continued rains and saturated soil conditions, a portion of Morgan Territory Road, approximately one mile south of Marsh Creek Road in unincorporated Contra Costa County, began showing signs of sliding during the week of February 20. First, the movement caused a break in the existing water line and has continued to slide, cracking the road surface to the point that the road is no longer passable. Residents to the south of the slide location are now required to travel south to Livermore as their only access option. The repair work requires removal of debris, excavation, installation of a structural retaining wall system, backfill, construction of embankment, new pavement, and pavement striping. If the Public Works Department were to follow its normal design and bidding process for construction projects, the resulting delays would keep the road out of service, potentially compromise public safety, and result in more extensive damage, environmental impacts, and increased repair costs. Going forward, the Public Works Department anticipates the following tasks and timelines in order to complete the project and put the road back in service: Perform geotechnical analysis and design repair alternative by March 31, 2017. Solicit bids from contractors and award contract by April 30, 2017 Begin emergency repairs by May 15, 2017 or sooner if conditions allow The Morgan Territory Road Slide Repair Project is exempt from the California Environmental Quality Act (California Public Resources Code section 21000 et seq.) pursuant to Section 15269 of the State CEQA Guidelines (14 California Code Regulations section 14000 et seq.). A proclamation of local emergency was signed by Contra Costa County Administrator David Twa on January 19, 2017, and ratified by the Board of Supervisors in a special meeting on January 26, 2017. CONSEQUENCE OF NEGATIVE ACTION: If the above recommendation is not adopted, the Public Works Director will not be authorized to execute emergency contracts to perform expedient repairs, and there will be danger to the public’s safety in allowing Morgan Territory Road to remain unrepaired. The road will remain closed adversely affecting traffic circulation. The Public will not be able to use this vital transportation link, and local residents will continue to be impaired in terms of public safety response time. AGENDA ATTACHMENTS March 7, 2017 Contra Costa County Board of Supervisors Minutes 198 Resolution No. 2017/84 MINUTES ATTACHMENTS Signed: Resolution No. 2017/84 March 7, 2017 Contra Costa County Board of Supervisors Minutes 199 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/07/2017 by the following vote: AYE: John Gioia Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT:Candace Andersen ABSTAIN: RECUSE: Resolution No. 2017/84 FIND and DECLARE that an emergency exists and AUTHORIZE the Public Works Director to proceed in the most expeditious manner with the Morgan Territory Road Slide Repair Project, Clayton area. (Project No. 0672-6U6203) (District III) WHEREAS, Morgan Territory Road is a major collector road for the residents of the area. Due to the continued rains and saturated soil conditions, a portion of Morgan Territory Road, approximately one mile south of Marsh Creek Road, began showing signs of sliding during the week of February 20. First, the movement caused a break in the existing water line and has continued to slide, cracking the road surface to the point that the road is no longer passable. Residents to the south of the slide location are now required to travel south to Livermore as their only access option. WHEREAS, the repair work requires removal of debris, excavation, installation of a structural retaining wall system, backfill, construction of embankment, new pavement, and pavement striping. If the Public Works Department were to follow its normal design and bidding process for construction projects, the resulting delays would keep the road out of service, potentially compromise public safety, and result in more extensive damage, environmental impacts, and increased repair costs. WHEREAS, going forward, the Public Works Department anticipates the following tasks and timelines in order to complete the project repairs and put the road back in service: Perform hydraulic analysis and select new drainage conveyance system by March 31, 2017. Solicit bids from contractors and award contract by April 30, 2017. Begin emergency repairs by May 15, 2017 or sooner if conditions allow. WHEREAS, a proclamation of local emergency was signed by Contra Costa County Administrator David Twa on January 19, 2017, and ratified by the Board of Supervisors in a special meeting on January 26, 2017. WHEREAS, on January 23, 2017, Governor Brown declared a state of emergency to secure funding to help communities respond to and recover from severe winter storms that have caused flooding, mudslides, erosion, debris flow and damage to roads and highways. WHEREAS, to quickly mitigate the danger presented to the public by landslide on Morgan Territory Road, and to restore essential traffic, Public Works staff recommends that the Board declare the Morgan Territory Road slide repair an emergency pursuant to Public Contract Code Section 22035 and 22050, making the necessary findings set forth in this resolution. NOW, THEREFORE BE IT RESOLVED, that the County Board of Supervisors FINDS and DECLARES, that an emergency exists and AUTHORIZE the Public Works Director to proceed in the most expeditious manner with the Morgan Territory Road Slide Repair Project, Clayton area. BE IT FURTHER RESOLVED, that the County Board of Supervisors FIND, based on the evidence set forth above, pursuant to Public Contract Code Section 22035 and 22050, that an emergency exists, that the emergency will not permit a delay resulting from the normal procedures for solicitation of bids and contract award, and the action described in this order is necessary to respond to the emergency. BE IT FURTHER RESOLVED, that the County Board of Supervisors DELEGATES to the Public Works Director the authority to proceed in the most expeditions manner to repair the Morgan Territory Road landslide in the Clayton area. BE IT FURTHER RESOLVED, that the County Board of Supervisors DIRECTS the Public Works Director to make periodic reports to the Board of Supervisors, as required by Public Contract Code 22050, to enable the Board of Supervisors to review the emergency action and to determine whether there is a need to continue the emergency action; and BE IT FURTHER RESOLVED, that the County Board of Supervisors WAIVES the County’s Outreach Program requirements for contracts, equipment, services, and supplies procured for the above project. Contact: Kevin Emigh, 925.313.2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors 4 1 March 7, 2017 Contra Costa County Board of Supervisors Minutes 200 By: Stacey M. Boyd, Deputy cc: March 7, 2017 Contra Costa County Board of Supervisors Minutes 201 March 7, 2017 Contra Costa County Board of Supervisors Minutes 202 RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Jordan Rose for a T-hangar at Buchanan Field Airport effective February 19, 2017 in the monthly amount of $394.10, Pacheco area. FISCAL IMPACT: The Airport Enterprise Fund will realize $4,729.20 annually. BACKGROUND: On September 1, 1970, Buchanan Airport Hangar Company entered into a 30-year lease with Contra Costa County for the construction of seventy-five (75) hangars and eighteen (18) aircraft shelters at Buchanan Field Airport. Buchanan Airport Hangar Company was responsible for the maintenance and property management of the property during that 30-year period. On September 1, 2000, the County obtained ownership of the aircraft hangars and shelters, pursuant to the terms of the above lease. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Beth Lee, (925) 681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 4 To:Board of Supervisors From:Keith Freitas, Airports Director Date:March 7, 2017 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Buchanan Field Airport Hangar tenant March 7, 2017 Contra Costa County Board of Supervisors Minutes 203 BACKGROUND: (CONT'D) On February 13, 2007, Contra Costa County Board of Supervisors approved the new Large Hangar Lease Agreement for use with the larger East Ramp Hangars. On February 3, 2008, Contra Costa County Board of Supervisors approved the amended T-Hangar Lease Agreement which removed the Aircraft Physical Damage Insurance requirement. The new amended T-hangar Lease Agreement will be used to enter into this aircraft rental agreement. CONSEQUENCE OF NEGATIVE ACTION: A negative action will cause a loss of revenue to the Airport Enterprise Fund. ATTACHMENTS J.Rose - Rental Agreement March 7, 2017 Contra Costa County Board of Supervisors Minutes 204 March 7, 2017 Contra Costa County Board of Supervisors Minutes 205 March 7, 2017 Contra Costa County Board of Supervisors Minutes 206 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Contra Costa Centre Association, effective January 1, 2017, to increase the annual contract payment limit by $65,000, to a new annual payment limit of $154,400, with no change to the contract date, to provide special project improvements, routine landscape and graffiti abatement services for Countywide Lighting and Landscaping District (LL-2) Zone 7 and Walden Green, Pleasant Hill area (District IV). FISCAL IMPACT: 11% from LL-2 Zone 7 funds and 89% from Successor Agency Contra Costa Centre Capital Tax Allocation Bonds. BACKGROUND: As a County contractor, the Contra Costa Centre Association provides management oversight of landscape maintenance activities within Countywide Lighting and Landscaping District, Zone 7. The agreement has been in effect since July 1, 2001 and remains in effect from fiscal year to fiscal year (July 1 through June 30). The current annual payment limit is set at $89,400. The requested contract amendment APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Warren Lai, (925) 313-2180 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 5 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:Contract Amendment with Contra Costa Centre Association, Pleasant Hill Area March 7, 2017 Contra Costa County Board of Supervisors Minutes 207 BACKGROUND: (CONT'D) will increase the annual contract payment limit amount by $65,000, to a new annual payment limit of $154,400. The Department of Conservation and Development Agency provided $57,762 in funds for one-time improvement projects in FY 2016-17 at the Walden Green and LL-2 Zone 7 areas of Contra Costa Centre. These projects are completed. The remaining requested payment limit of $7,238 will be funded by LL-2 Zone 7 for future incidental costs associated with routine landscape maintenance and graffiti abatement within the LL-2 Zone 7 areas of Contra Costa Centre. If approved, this change would become effective January 1, 2017. CONSEQUENCE OF NEGATIVE ACTION: Without Board approval, the additional one-time improvement project would not be completed. March 7, 2017 Contra Costa County Board of Supervisors Minutes 208 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water Conservation District (FC District), or designee, to execute a contract amendment with Carl Morrison & Associates, Inc., to extend the term from March 13, 2017 through March 13, 2019, and to increase the payment limit by $200,000, to a new payment limit of $700,000, to provide on-call Flood Control District program support and coordination services, Countywide. FISCAL IMPACT: 100% Various Flood Control Funds. BACKGROUND: The FC District continues to foresee the immediate and long-term need for program support and coordination services. Current and foreseen program support and coordination needs are for preparation of specialized environmental plans, statewide coordination efforts, and specialized outreach and program support projects. The FC District originally advertised for various services, including program support and coordination, on November 18, 2013, with a December 18, 2013, due date. Services advertised for included: Represent APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Crystal O'Dell, (925) 313-2023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: David Twa, CAO, Thomas Geiger, County Counsel's Office, Mike Carlson, Deputy Chief Engineer, Crystal O'Dell, Flood Control, Catherine Windham, Flood Control C. 6 To:Contra Costa County Flood Control District Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:On-Call Contract Amendment with Carl Morrison & Associates, Inc., Countywide. March 7, 2017 Contra Costa County Board of Supervisors Minutes 209 BACKGROUND: (CONT'D) the FC District and/or organizations it is affiliated with at meetings of other agencies and organizations. Assist in planning and preparing for larger meetings and conferences. Help in developing strategic responses to specific issues and provide recommendations. Facilitate the exchange of information between agencies relating to personnel, finance, and operational matters. Provide support at various meetings, including assisting in agenda preparation and minutes of meetings and managing meeting attendees contact e-mail list(s) for disseminating agendas and meeting notes/minutes. Assist in developing and maintaining communications, including letters, brochure content, and/or website. The FC District received 41 Statements of Qualification (SOQ) with 11 consulting firms submitting for program support and coordination. The FC District rated the SOQs and invited the top five firms for interviews with one firm declining. The FC District interviewed the firms on February 12 and 13, 2014. Through this process, Carl Morrison & Associates, Inc. was selected to enter into an on-call contract with the FC District. At this time, the FC District is extending the on-call contract with Carl Morrison & Associates, Inc. This on-call contract will allow the FC District to quickly call upon Carl Morrison & Associates, Inc. to perform tasks related to various FC District programs and projects and is intended to draw on outside specialized expertise and not replace staff. CONSEQUENCE OF NEGATIVE ACTION: Without the approval of the Board of Supervisors, the FC District will be unable to continue on-call services for program support and coordination. March 7, 2017 Contra Costa County Board of Supervisors Minutes 210 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water Conservation District (FC District), or designee, to execute a contract amendment with Horizon Water and Environment, LLC, to extend the term from March 13, 2017 through March 13, 2019, and to increase the payment limit by $200,000 to a new payment limit of $700,000, to provide on-call Flood Control District program support and coordination services, Countywide. FISCAL IMPACT: 100% Various Flood Control Funds. BACKGROUND: The FC District continues to foresee the immediate and long-term need for program support and coordination services. Current and foreseen program support and coordination needs are for preparation of specialized environmental plans, statewide coordination efforts, and specialized outreach and program support projects. The FC District originally advertised for various services, including program support and coordination, on November 18, 2013, with a December 18, 2013, due date. Services advertised for included: Represent APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Crystal O'Dell, (925) 313-2023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: David Twa, CAO, Thomas Geiger, County Counsel's Office, Mike Carlson, Deputy Chief Engineer, Crystal O'Dell, Flood Control, Catherine Windham, Flood Control C. 7 To:Contra Costa County Flood Control District Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:On-Call Contract Amendment with Horizon Water and Environment, LLC, Countywide. March 7, 2017 Contra Costa County Board of Supervisors Minutes 211 BACKGROUND: (CONT'D) the FC District and/or organizations it is affiliated with at meetings of other agencies and organizations. Assist in planning and preparing for larger meetings and conferences. Help in developing strategic responses to specific issues and provide recommendations. Facilitate the exchange of information between agencies relating to personnel, finance, and operational matters. Provide support at various meetings, including assisting in agenda preparation and minutes of meetings and managing meeting attendees contact e-mail list(s) for disseminating agendas and meeting notes/minutes. Assist in developing and maintaining communications, including letters, brochure content, and/or website. The FC District received 41 Statements of Qualification (SOQ) with 11 consulting firms submitting for program support and coordination. The FC District rated the SOQs and invited the top five firms for interviews with one firm declining. The FC District interviewed the firms on February 12 and 13, 2014. Through this process, Horizon Water and Environment, LLC was selected to enter into an on-call contract with the FC District. At this time, the FC District is extending the on-call contract with Horizon Water and Environment, LLC. This on-call contract will allow the FC District to quickly call upon Horizon Water and Environment, LLC to perform tasks related to various FC District programs and projects and is intended to draw on outside specialized expertise and not replace staff. CONSEQUENCE OF NEGATIVE ACTION: Without the approval of the Board of Supervisors, the FC District will be unable to continue on-call services for program support and coordination. March 7, 2017 Contra Costa County Board of Supervisors Minutes 212 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water Conservation District (FC District), or designee, to execute a contract amendment with Watershed Resources Consulting, to extend the term from March 13, 2017 through March 13, 2019, and to increase the payment limit by $200,000 to a new payment limit of $700,000, to provide on-call Flood Control District program support and coordination services, Countywide. FISCAL IMPACT: 100% Various Flood Control Funds. BACKGROUND: The FC District continues to foresee the immediate and long-term need for program support and coordination services. Current and foreseen program support and coordination needs are for preparation of specialized environmental plans, statewide coordination efforts, and specialized outreach and program support projects. The FC District originally advertised for various services, including program support and coordination, on November 18, 2013, with a December 18, 2013, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Crystal O'Dell, (925) 313-2023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: David Twa, CAO, Thomas Geiger, County Counsel's Office, Mike Carlson, Deputy Chief Engineer, Crystal O'Dell, Flood Control, Catherine Windham, Flood Control C. 8 To:Contra Costa County Flood Control District Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:On-Call Contract Amendment with Watershed Resources Consulting, Countywide. March 7, 2017 Contra Costa County Board of Supervisors Minutes 213 BACKGROUND: (CONT'D) due date. Services advertised for included: Represent the FC District and/or organizations it is affiliated with at meetings of other agencies and organizations. Assist in planning and preparing for larger meetings and conferences. Help in developing strategic responses to specific issues and provide recommendations. Facilitate the exchange of information between agencies relating to personnel, finance, and operational matters. Provide support at various meetings, including assisting in agenda preparation and minutes of meetings and managing meeting attendees contact e-mail list(s) for disseminating agendas and meeting notes/minutes. Assist in developing and maintaining communications, including letters, brochure content, and/or website. The FC District received 41 Statements of Qualification (SOQ) with 11 consulting firms submitting for program support and coordination. The FC District rated the SOQs and invited the top five firms for interviews with one firm declining. The FC District interviewed the firms on February 12 and 13, 2014. Through this process, Watershed Resources Consulting was selected to enter into an on-call contract with the FC District. At this time, the FC District is extending the on-call contract with Watershed Resources Consulting. This on-call contract will allow the FC District to quickly call upon Watershed Resources Consulting to perform tasks related to various FC District programs and projects and is intended to draw on outside specialized expertise and not replace staff. CONSEQUENCE OF NEGATIVE ACTION: Without the approval of the Board of Supervisors, the FC District will be unable to continue on-call services for program support and coordination. March 7, 2017 Contra Costa County Board of Supervisors Minutes 214 RECOMMENDATION(S): DENY claims filed by Allstate as subrogee of Juan Mejia, Allstate as subrogee of Michael Pederson, CSAA on behalf of Barton Burrows, Melida Diaz, Grace Bible Fellowship of Antioch, Arlington Johnson, Ligia Padilla, Sakura Sims, and Tadeusz Wyrzykowski (2). FISCAL IMPACT: No fiscal impact. BACKGROUND: N/A APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Joellen Bergamini 925.335.1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 10 To:Board of Supervisors From:David Twa, County Administrator Date:March 7, 2017 Contra Costa County Subject:Claims March 7, 2017 Contra Costa County Board of Supervisors Minutes 215 RECOMMENDATION(S): RECEIVE this report concerning the final settlement of Julie Raner and AUTHORIZE payment from the Workers' Compensation Internal Service Fund in an amount not to exceed $150,000 less permanent disability advances. FISCAL IMPACT: Workers' Compensation Internal Service Fund payment of $150,000, less permanent disability advances. BACKGROUND: Attorney Tom M. Hinton, defense counsel for the County, has advised the County Administrator that within authorization an agreement has been reached settling the workers' compensation claim of Julie Raner vs. Contra Costa County. The Board's February 7, 2017 closed session vote was: Supervisors Gioia, Andersen, Burges, Mitchoff and Glover - Yes. This action is taken so that the terms of this final settlement and the earlier February 7, 2017 closed session vote of this Board authorizing its negotiated settlement are known publicly. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Sharon Hymes-Offord, 925 335-1442 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 11 To:Board of Supervisors From:Sharon Offord Hymes, Risk Manager Date:March 7, 2017 Contra Costa County Subject:Final Settlement of Julie Raner vs Contra Costa County March 7, 2017 Contra Costa County Board of Supervisors Minutes 216 CONSEQUENCE OF NEGATIVE ACTION: Case will not be settled. March 7, 2017 Contra Costa County Board of Supervisors Minutes 217 RECOMMENDATION(S): RECEIVE public report of litigation settlement agreements that became final during the period of January 1, 2017, through January 31, 2017, as recommended by County Counsel. FISCAL IMPACT: Settlement amounts are listed below. BACKGROUND: One agreement to settle pending litigation, as defined in Government Code section 54956.9, became final during the period of January 1, 2017, through January 31, 2017. Contra Costa County v. Frederick R. Schiff, et al., CCC Sup. Ct. Case No. C15-01155. This was an action to acquire certain property by eminent domain in the Clayton area for the Marsh Creek Road Safety Improvement Project. It was agreed that the defendant would convey all necessary property interests to the County for $40,000, plus statutory interests and costs. The Board of Supervisors authorized the settlement on November 15, 2016, in closed session, by a 3-0 vote, Supervisors Glover and Piepho absent. Judgment pursuant to the parties’ stipulation was entered on January 3, 2017. The settlement amount will be paid from county road funds. This report includes final settlements of litigation matters handled by the Office of the County Counsel. This report does not include litigation settlements that were reported by the Risk Management Division of the County Administrator’s Office as a consent item on the Board’s open session agenda. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Thomas Geiger, (925) 335-1800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Thomas Geiger, Assistant County Counsel, Sharon Hymes-Offord, Risk Manager C. 9 To:Board of Supervisors From:Sharon L. Anderson, County Counsel Date:March 7, 2017 Contra Costa County Subject:Public report of litigation settlement agreements that became final during the period of January 1, 2017, through January 31, 2017. March 7, 2017 Contra Costa County Board of Supervisors Minutes 218 CONSEQUENCE OF NEGATIVE ACTION: The report would not be accepted. March 7, 2017 Contra Costa County Board of Supervisors Minutes 219 RECOMMENDATION(S): ACCEPT Board members meeting reports for January 2017. FISCAL IMPACT: None. BACKGROUND: Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging ex cetera). The attached reports were submitted by the Board of Supervisors members in satisfaction of this requirement. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors will not be in compliance with Government Code 53232.3(d). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Joellen Balbas 925.335.1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 12 To:Board of Supervisors From:David Twa, County Administrator Date:March 7, 2017 Contra Costa County Subject:ACCEPT Board Members meeting reports for January 2017 March 7, 2017 Contra Costa County Board of Supervisors Minutes 220 ATTACHMENTS District III 1-2017 Report District IV 1-2017 Report District I 1-2017 Report District II 1-2017 Report March 7, 2017 Contra Costa County Board of Supervisors Minutes 221 Supervisor John Gioia January – 2017 Monthly Meeting Statement Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc.). Supervisor did not seek reimbursement from the County for any meetings that he attended in his capacity as a County Supervisor during the month of January, 2017. March 7, 2017 Contra Costa County Board of Supervisors Minutes 222 Supervisor Candace Andersen – Monthly Meeting Report January 2017 Date Meeting Location 4 Mental Health Comm Concord 5 Traffix Danville 6 County Connection O & S Concord 7 CCAR Event Danville 9 Special BOS Meeting Martinez 9 SWAT Danville 10 BOS Reorg Meeting Martinez 11 CCCERA Concord 11 LAFCO Martinez 12 Mayors’ Conference Danville 16 Recycle Smart Walnut Creek 17 Board of Supervisors Martinez 17 Traffix Danville 18 Stepping Up Conf Sacramento 19 Stepping Up Conf Sacramento 19 EBEDA Oakland 19 ABAG San Francisco 23 TVTC Livermore 25 CCCERA Concord 25 Street Smarts San Ramon 26 Kiwanis Club San Ramon 26 CCCSWA Walnut Creek 27 Food Bank Policy Meeting Concord 27 Citizens Corp Council San Ramon 27 Lafayette BP of the Year Lafayette 30 General Assembly for ABAG San Francisco 31 Board of Supervisors Retreat Pittsburg March 7, 2017 Contra Costa County Board of Supervisors Minutes 223 Date Meeting Name Location 4-Jan Meeting with County Real Estate Division Brentwood 6-Jan Phone Meeting with Delta Counties Coalition Brentwood 9-Jan Board of Supervisors Special Meeting Martinez 9-Jan Meeting with County Administrator, David Twa Martinez 10-Jan Board of Supervisors Meeting Martinez 10-Jan Board of Supervisors Reorginizational Meeting Antioch 11-Jan Meeting with Mary Piepho, Chief Carmen, Chief Henderson, Supervisor Karen Mitchoff, Brentwood City Manager Gus Vina, and Oakley City Manager Bryan Montgomery Brentwood 11-Jan Meeting with Supervisor Karen Mitchoff Brentwood 11-Jan Phone Meeting with Brentwood City Councilmember Joel Bryant Brentwood 11-Jan Phone Meeting with Public Works Brentwood 11-Jan Meeting with Fire Chief Hugh Henderson Brentwood 12-Jan Meeting with Mary Piepho, Gaylin Zeigler, Bob Mankin, Bob Campbell and David Piepho Brentwood 12-Jan Phone Meeting with Conservation and Development Staff Brentwood 12-Jan East Contra Costa Regional Fee & Finance Authority Meeting Antioch 12-Jan State Route 4 Bypass Authority Meeting Antioch 12-Jan Transplan Meeting Antioch 13-Jan Meeting with ConFire Deputy Chief Lewis Broschard and Assistant Chief Aaron McAlister Brentwood 17-Jan Board of Supervisors Meeting Martinez 17-Jan Contra Costa County Fire Protection District Meeting Martinez 17-Jan Housing Authority Meeting Martinez 18-Jan Meeting with Mental Health Commissioner, Douglas Dunn Brentwood 18-Jan Meeting with Department of Conservation and Development Director, John Kopchik Brentwood 19-Jan 2017 Contra Costa County CSAC Institute Martinez 19-Jan Phone Meeting with Contra Costa County Water Agency, Ryan Hernandez Martinez 19-Jan Delta Protection Commission Swearing West Sacramento 19-Jan Delta Protection Commission Meeting West Sacramento 20-Jan Delta Counties Coalition Meeting Stockton 20-Jan Meeting with Congressman Jerry NcNerney Antioch 23-Jan Meeting with Save Mt. Diablo Brentwood Super vi sor Di ane Bur gi s - Januar y 2017 AB1234 Repor t ( Gover nment Code Sect i on 53232. 3( d) r equi r es t hat member s l egi sl at i ve bodi es r epor t on meet i ngs at t ended f or whi ch t her e has been expense r ei mbur sement ( mi l eage, meal s, l odgi ng, et c) . March 7, 2017 Contra Costa County Board of Supervisors Minutes 224 23-Jan Phone Meeting with the Office of Senator Steve Glazer Brentwood 25-Jan * Sacramento-San Joaquin Delta Conservancy Meeting West Sacramento 25-Jan Tri-Delta Transit Meeting Antioch 26-Jan Board of Supervisors Special Meeting Martinez 26-Jan Meeting with Contra Costa County Water Agency, Ryan Hernandez Martinez 26-Jan Meeting with County Administrator's Office Martinez 26-Jan Meeting with Public Works Department Martinez 26-Jan Meeting with County Counsel Martinez 26-Jan East Bay Leadership Council Event Concord 27-Jan Meeting with Republic Services Brentwood 27-Jan District 3 Staff Meeting Brentwood 27-Jan Meeting with Garaventa Enterprises, Inc.Brentwood 27-Jan Ethics Training Certification Brentwood 28-Jan Discovery Bay State of the Town Address Discovery Bay 30-Jan Meeting with Health Services Department Brentwood 30-Jan Meeting with Save the Delta Brentwood 30-Jan Meeting with Oakley City Manager, Bryan Montgomery Brentwood 30-Jan Meeting with Greenbelt Alliance Brentwood 31-Jan Board of Supervisor Annual Retreat Pittsburg * Reimbursement may come from an agency other than Contra Costa County March 7, 2017 Contra Costa County Board of Supervisors Minutes 225 Purpose Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Super vi sor Di ane Bur gi s - Januar y 2017 AB1234 Repor t ( Gover nment Code Sect i on 53232. 3( d) r equi r es t hat member s l egi sl at i ve bodi es r epor t on meet i ngs at t ended f or whi ch t her e has been expense r ei mbur sement ( mi l eage, meal s, l odgi ng, et c) . March 7, 2017 Contra Costa County Board of Supervisors Minutes 226 Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting Community Outreach Business Meeting Business Meeting Business Meeting Business Meeting Community Outreach Business Meeting Business Meeting Business Meeting Business Meeting Business Meeting * Reimbursement may come from an agency other than Contra Costa County March 7, 2017 Contra Costa County Board of Supervisors Minutes 227 Supervisor Karen Mitchoff January 2017 DATE MEETING NAME LOCATION PURPOSE 1/9/2017 Special Board of Supervisor's Meeting Martinez Decisions on agenda items 1/10/2017 Board of Supervisors Meeting Martinez Decisions on agenda items 1/11/2017 Meeting re: East County Fire Protection District Brentwood Community Outreach 1/16/2017 CCSWA Special Board Meeting Walnut Creek Decisions on agenda items 1/17/2017 Board of Supervisors Meeting Martinez Decisions on agenda items 1/18/2017 BAAQMD Board Meeting San FranciscoDecisions on agenda items 1/19/2017 ABAG Executive Board Meeting San FranciscoDecisions on agenda items 1/20/2017 DCC In-Person Meeting Sacramento Water Advocacy 1/25/2017 BAAQMD Budget & Finance Committee San Francisco Decisions on agenda items 1/26/2017 BAAQMD Mobile Source Meeting San FranciscoDecisions on agenda items 1/26/2017 East Bay USA Dinner Concord Community Outreach 1/28/2017 ONEContraCosta Healthcare Town Hall Concord Community Outreach 1/30/2017 BAAQMD Stationary Source Meeting San FranciscoDecisions on agenda items 1/30/2017 ABAG General Assembly Meeting San FranciscoDecisions on agenda items 1/31/2017 Board of Supervisors Meeting Martinez Decisions on agenda items March 7, 2017 Contra Costa County Board of Supervisors Minutes 228 RECOMMENDATION(S): APPROVE Board meeting minutes for February 2017, as on file with the Office of the Clerk of the Board. FISCAL IMPACT: None. BACKGROUND: Government Code Section 25101(b) requires the Clerk of the Board to keep and enter in the minute book of the Board a full and complete record of the proceedings of the Board at all regular and special meetings, including the entry in full of all resolutions and of all decisions on questions concerning the allowance of accounts. The vote of each member on every question shall be recorded. CONSEQUENCE OF NEGATIVE ACTION: Contra Costa County will fail to meet the requirements of Government Code Section 25101(b). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Joellen Bergamini 925.335.1906 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 13 To:Board of Supervisors From:David Twa, County Administrator Date:March 7, 2017 Contra Costa County Subject:APPROVE the Board Meeting minutes for February 2017 March 7, 2017 Contra Costa County Board of Supervisors Minutes 229 RECOMMENDATION(S): ADOPT Resolution No. 2017/59 to recognize Maria Duazo,Hazardous Materials Specialists II, on the occasion of her 25 years of service with Contra Costa County Health Services. BACKGROUND: Maria Duazo began her career with Contra Costa County as a Hazardous Materials Specialists I in the Health Services Hazardous Materials Programs on October 21, 1991. In Ms. Duazo advanced to Hazardous Materials Specialists II in 1993, where she currently remains today. The staff celebrates Ms. Duazo’s contributions to performing her duties in accordance with the values of the Contra Costa County Health Services Mission Statement through his dedicated work performance. Ms. Duazo has efficiently and effectively represented the Contra Costa County’s Hazardous Materials Response Team at varies events and responses throughout the Bay Area. Furthermore, Ms. Duazo is an excellent trainer and has trained Hazardous Materials responders throughout the state. Ms. Duazo exhibits a professional manner in her daily work performance and she is respectful and courteous to all and she has gone the extra mile in making the Hazardous Materials Response Team one of the best in the United States. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Shelanda Adams, 925-957-5263 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 18 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Maria Duazo 25 Years of Service Award March 7, 2017 Contra Costa County Board of Supervisors Minutes 230 AGENDA ATTACHMENTS Resolution No. 2017/59 Resolution MINUTES ATTACHMENTS Signed Resolution No. 2017/59 March 7, 2017 Contra Costa County Board of Supervisors Minutes 231 In the matter of:Resolution No. 2017/59 Honoring Maria Duazo Upon The Occasion of 25 Years of Service with Contra Costa County Health Services. WHEREAS, Maria Duazo began her career with Contra Costa County as a Hazardous Materials Specialists I in the Health Services Hazardous Materials Programs on October 21, 1991 and advanced to Hazardous Materials Specialists II in 1993, where she currently remains today; and WHEREAS, Ms. Duazo’s contributions include carrying out her duties in accordance with the values of the Contra Costa County Health Services Mission Statement through her dedicated work performance; and WHEREAS, Ms. Duazo has efficiently and effectively represented the Contra Costa County’s Hazardous Materials Response Team at various events and responses throughout the Bay Area; and WHEREAS, Ms. Duazo has been a beneficial resource to the new and long term employees of the Hazardous Materials Unit and an excellent trainer, training Hazardous Materials responders throughout the state; and WHEREAS, Ms. Duazo exhibits a professional manner in her daily work performance and she is respectful and courteous to all; and WHEREAS, Ms. Duazo has gone the extra mile in making the Hazardous Materials Response Team one of the best in the United States. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby recognize and thank Maria Duazo for her contributions to the Contra Costa Health Services Department and the residents of Contra Costa County whose health and safety have been improved by these efforts. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, By: ____________________________________, Deputy March 7, 2017 Contra Costa County Board of Supervisors Minutes 232 RESOLUTION NO. _____ The Board of Supervisors of Contra Costa County, California In the Matter of RESOLUTION NO. _____ Honoring Maria Duazo Upon The Occasion of 25 Years of Service with Contra Costa Health Services WHEREAS, Maria Duazo began her career with Contra Costa County as a Hazardous Materials Specialists I in the Health Services Hazardous Materials Programs on October 21, 1991. Ms. Duazo advanced to Hazardous Materials Specialists II in 1993, where she currently remains today. WHEREAS, the staff celebrates Ms. Duazo’s contributions to performing her duties in accordance with the values of the Contra Costa County Health Services Mission Statement through her dedicated work performance WHEREAS, Ms. Duazo has efficiently and effectively represented the Contra Costa County’s Hazardous Materials Response Team at varies events and responses throughout the Bay Area. WHEREAS, Ms. Duazo has been a beneficial resource to the new and long term employees of the Hazardous Materials Unit. She is an excellent trainer and has trained Hazardous Materials responders throughout the state. WHEREAS, Ms. Duazo exhibits a professional manner in her daily work performance and she is respectful and courteous to all. WHEREAS, Ms. Duazo has gone the extra mile in making the Hazardous Materials Response Team one of the best in the United States. NOW, THEREFORE, IT IS BY THE BOARD RESOLVED that Maria Duazo, be recognized and thanked for his contributions to the Contra Costa Health Services Department and the residents of Contra Costa County whose health and safety have been improved by these efforts. _________________________________ FEDERAL D. GLOVER Chair, District I Supervisor ___________________________________ ___________________________________ JOHN GIOIA CANDACE ANDERSON District I Supervisor District II Supervisor ___________________________________ ___________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown: ATTESTED: March 7, 2017 March 7, 2017 Contra Costa County Board of Supervisors Minutes 233 RESOLUTION NO. 2007/617 David Twa, Clerk of the Board of Supervisors and County Administrator By _____________________________, Deputy March 7, 2017 Contra Costa County Board of Supervisors Minutes 234 PR.2, C.18 March 7, 2017 Contra Costa County Board of Supervisors Minutes 235 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 16 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 7, 2017 Contra Costa County Subject:Proclaim March 2017 as National Social Workers' Month in Contra Costa County March 7, 2017 Contra Costa County Board of Supervisors Minutes 236 AGENDA ATTACHMENTS Resolution No. 2017/53 MINUTES ATTACHMENTS Signed Resolution No. 2017/53 March 7, 2017 Contra Costa County Board of Supervisors Minutes 237 In the matter of:Resolution No. 2017/53 Proclaiming March 2017 as National Social Workers' Month in Contra Costa County. WHEREAS, Child Welfare Social Workers strive to protect children from abuse and neglect; WHEREAS, Child Welfare Social Workers find loving foster and adoptive homes for children; WHEREAS, Child Welfare Social Workers solve problems and reunite children with their families; WHEREAS, Child Welfare Social Workers work closely with the community to help families find resources in their community to help families address their children's needs; WHEREAS, In-Home Supportive Services Social Workers also provide support, comprehensive assessment and intervention activities to recipients so they can remain in the community and in the least restrictive level of care; WHEREAS, In-Home Supportive Services Social Workers also provide support to the care providers of those recipients to ensure the recipient receives he necessary care and supervision at home; WHEREAS, General Assistance Supplemental Security Social Workers provide assessment and advocacy on behalf of disabled clients in order for them to apply and obtain Social Security Disability Benefits which contributes to the improvement of their lives; WHEREAS, Adult Protective Services Social Workers investigate emotional abuse, sexual abuse, financial exploitation, neglect and isolation of the elderly and disabled adults which helps them remain safe and independent in the community; WHEREAS, Information and Assistance Social Workers provide valuable information, make referrals to resources and support problem solving to seniors age 60 and older, adults with disabilities and caregivers so they can remain independent and safe at home; WHEREAS, Assessment and Intensive Services Social Workers determine job readiness, assess barriers to employment for clients in a variety of services programs and assist clients in finding resources to overcome barriers; WHEREAS, Medical Social Workers within Contra Costa Health Services care for and improve the health problems in Contra Costa County, through all stages of the life span; WHEREAS, Medical Social Workers in the hospitals, clinics and Contra Costa Health Plan provide Clinical Assessment and assist in helping the patients obtain needed medical services throughout the entire health care system, addressing both the medical and psychological needs of the patients, serving as liaisons to other needed community services, working in partnership with health, education and human service agencies. Now, Therefore, Be It Resolved: The Contra Costa County Board of Supervisors Proclaims March 2017 Social Workers' Month in Contra Costa County. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, March 7, 2017 Contra Costa County Board of Supervisors Minutes 238 By: ____________________________________, Deputy March 7, 2017 Contra Costa County Board of Supervisors Minutes 239 PR.1, C.16 March 7, 2017 Contra Costa County Board of Supervisors Minutes 240 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Joe Yee (925) 313-2104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 14 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:Recognizing Michael Stevens on his 20 years of service to Contra Costa County March 7, 2017 Contra Costa County Board of Supervisors Minutes 241 AGENDA ATTACHMENTS Resolution No. 2017/41 MINUTES ATTACHMENTS Signed Resolution No. 2017/41 March 7, 2017 Contra Costa County Board of Supervisors Minutes 242 In the matter of:Resolution No. 2017/41 RECOGNIZING  the contributions of Michael Stevens on the occasion of his 20 years of service to  Contra Costa County WHEREAS Michael Stevens began his career with Contra Costa County on June 17, 1996 as a Laborer for the Public Works Department; and WHEREAS Michael effectively utilized his skills and knowledge leading to his promotion to a Maintenance Worker IV in 2007; and WHEREAS Michael has had the experience of working with all the Public Works Maintenance crews where he obtained many valuable experiences; and NOW, THEREFORE BE IT RESOLVED that the Contra Costa County Board of Supervisors does hereby recognize and honor Michael Stevens for his 20 years of service, and gives it’s full appreciation for his dedicated service to the Public Works Department and the people of this County. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, By: ____________________________________, Deputy March 7, 2017 Contra Costa County Board of Supervisors Minutes 243 PR.2, C.14 March 7, 2017 Contra Costa County Board of Supervisors Minutes 244 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Joe Yee (925) 313-2104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 15 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:Recognizing Ruben Aguilar on his 36 years of service to Contra Costa County March 7, 2017 Contra Costa County Board of Supervisors Minutes 245 AGENDA ATTACHMENTS Resolution No. 2017/43 MINUTES ATTACHMENTS Signed Resolution No. 2017/43 March 7, 2017 Contra Costa County Board of Supervisors Minutes 246 In the matter of:Resolution No. 2017/43 RECOGNIZING the contributions of Ruben Aguilar on the occasion of his 36 years of service to Contra Costa County WHEREAS Ruben Aguilar began his career with Contra Costa County on September 22, 1980 as a Laborer for the Public Works Department; and WHEREAS Ruben utilized his skills and knowledge leading to his promotion to Equipment Operator II in 1989, a position which was re-classed to a Maintenance Worker IV in 2007; and WHEREAS Ruben has had the experience of working with all the Public Works Maintenance crews where he obtained many valuable experiences; and NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors does hereby recognize and honor Ruben Aguilar for his 36 years of service, and gives it’s full appreciation for his service to the Public Works Department and the people of this County. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, By: ____________________________________, Deputy March 7, 2017 Contra Costa County Board of Supervisors Minutes 247 PR.2, C.15 March 7, 2017 Contra Costa County Board of Supervisors Minutes 248 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Vincent Manuel, (925) 335-8200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 19 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:March 7, 2017 Contra Costa County Subject:Resolution proclaiming March 8, 2017 as International Women's Day in Contra Costa County March 7, 2017 Contra Costa County Board of Supervisors Minutes 249 AGENDA ATTACHMENTS Resolution No. 2017/86 MINUTES ATTACHMENTS Signed Resolution No. 2017/86 March 7, 2017 Contra Costa County Board of Supervisors Minutes 250 In the matter of:Resolution No. 2017/86 proclaiming March 8, 2017 as International Women's Day in Contra Costa County, by honoring the Women's March: A Day Without a Woman WHEREAS, the County of Contra Costa recognizes that in a world where many girls and women are under educated and poor, where they struggle against discrimination and second class citizenship, and where they are often victims of physical and sexual abuse; and WHEREAS, the County of Contra Costa wishes to honor and celebrate the contributions of women of all nations as mothers, daughters, grandmothers, relatives, friends and colleagues of our society; and WHEREAS, the County of Contra Costa recognizes the International Women’s Day on March 8th as the worldwide holiday to educate all people about the condition of women and girls throughout the world; and WHEREAS, also recognizing this day as A Day Without A Woman highlighting the enormous value women of all backgrounds add to our socio-economic system, while receiving lower wages and experiencing greater inequities, vulnerabilities to discrimination, sexual harassment and job insecurity; and WHEREAS, the County of Contra Costa stands in solidarity with The Women’s March: A Day Without A Woman, feminist of color and grassroots groups to affirm the human rights of women of International Women’s Day and stands against racism, xenophobia, sexism, homophobia, Islamophobia, ableism, ageism and all forms of discrimination. NOW, THEREFORE, BE IT RESOLVED, that the County of the Contra Costa Board of Supervisors does hereby proclaim March 8, 2017 as International Women’s Day in Contra Costa County in conjunction with the Women’s March: A Day Without A Woman, which was held on that same day. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, By: ____________________________________, Deputy March 7, 2017 Contra Costa County Board of Supervisors Minutes 251 C.19 March 7, 2017 Contra Costa County Board of Supervisors Minutes 252 RECOMMENDATION(S): ADOPT Resolution No. 2017/51 to recognize Steve Morioka, Hazardous Materials Programs Assistant Director, on the occasion of his 25 years of service with Contra Costa County Health Services Department. BACKGROUND: Steve Morioka began his career with Contra Costa County as a Hazardous Materials Specialists I in the Health Services Hazardous Materials Programs on October 28, 1991. In Mr. Morioka advanced to Hazardous Materials Specialists II in 1993 and then was promoted to Hazardous Materials Programs Assistant Director in 2006, where he currently remains today. The staff celebrates Mr. Morioka’s contributions to performing his duties in accordance with the values of the Contra Costa County Health Services Mission Statement through his dedicated work performance. Mr. Morioka has been instrumental in improving the professional response of the Hazardous Materials Response Team, developing means to a more uniform means of inspecting regulated facilities, and replacing 75% of the staff because of retirements with an excellent staff. Furthermore, Mr. Morioka has provided day to day oversight of the Hazardous Materials Programs and has been instrumental in coordinating numerous updates in the program over the last ten years. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Shelanda Adams, 925-957-5263 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 17 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Steve Morioka 25 Year Service Award March 7, 2017 Contra Costa County Board of Supervisors Minutes 253 AGENDA ATTACHMENTS Resolution No. 2017/51 Resolution MINUTES ATTACHMENTS Signed Resolution No. 2017/51 March 7, 2017 Contra Costa County Board of Supervisors Minutes 254 In the matter of:Resolution No. 2017/51 Recognizing Mr. Steve Morioka on the Occasion of his 25 Years of Service with Contra Costa County. WHEREAS, Steve Morioka began his career with Contra Costa County as a Hazardous Materials Specialists I in the Health Services Hazardous Materials Programs on October 28, 1991, advanced to Hazardous Materials Specialists II in 1993, and in 2006 was promoted to Hazardous Materials Programs Assistant Director, where he currently remains today; and WHEREAS, Mr. Morioka's contributions include carrying out his duties in accordance with the values of the Contra Costa County Health Services Mission Statement through his dedicated work performance; and WHEREAS, Mr. Morioka as been instrumental in improving the professional response of the Hazardous Materials Response Team, developing means to a more uniform means of inspecting regulated facilities, and replacing 75% of the staff due to retirements with an excellent staff; and WHEREAS, Mr. Morioka as provided day to day oversight of Hazardous Materials programs and has been instrumental in coordinating numerous updates in the program over the last ten years. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby recognize and thank Steve Morioka for his contributions to the Contra Costa Health Services Department and the residents of Contra Costa County whose health and safety have been improved by these efforts. ___________________ FEDERAL D. GLOVER Chair, District V Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, By: ____________________________________, Deputy March 7, 2017 Contra Costa County Board of Supervisors Minutes 255 RESOLUTION NO. _____ The Board of Supervisors of Contra Costa County, California In the Matter of RESOLUTION NO. _____ Honoring Steve Morioka Upon The Occasion of 25 Years of Service with Contra Costa Health Services WHEREAS, Steve Morioka began his career with Contra Costa County as a Hazardous Materials Specialists I in the Health Services Hazardous Materials Programs on October 28, 1991. In Mr. Morioka advanced to Hazardous Materials Specialists II in 1993 and then was promoted to Hazardous Materials Programs Assistant Director in 2006, where he currently remains today. WHEREAS, the staff celebrates Mr. Morioka’s contributions to performing his duties in accordance with the values of the Contra Costa County Health Services Mission Statement through his dedicated work performance. WHEREAS, Mr. Morioka has been instrumental in improving the professional response of the Hazardous Materials Response Team, developing means to a more uniform means of inspecting regulated facilities, and replacing 75% of the staff because of retirements with an excellent staff. WHEREAS, Mr. Morioka has been a beneficial resource to the new and long term employees of the Hazardous Materials Department. He consistently demonstrates a genuine concern for the community and its residents. WHEREAS, Mr. Morioka exhibits a professional manner in his daily work performance and he is respectful and courteous to all staff members. WHEREAS, during his years of service, Mr. Morioka has moved the Hazardous Materials Programs to a new era. He is always willing to work with the team to improve response and the inspections. NOW, THEREFORE, IT IS BY THE BOARD RESOLVED that Steve Morioka, be recognized and thanked for his contributions to the Contra Costa Health Services Department and the residents of Contra Costa County whose health and safety have been improved by these efforts. _________________________________ FEDERAL D. GLOVER Chair, District I Supervisor ___________________________________ ___________________________________ JOHN GIOIA CANDACE ANDERSON District I Supervisor District II Supervisor ___________________________________ ___________________________________ DIANE BURGIS KAREN MITCHOFF District III Supervisor District IV Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown: ATTESTED: March 7, 2017 March 7, 2017 Contra Costa County Board of Supervisors Minutes 256 RESOLUTION NO. 2007/617 David Twa, Clerk of the Board of Supervisors and County Administrator By _____________________________, Deputy March 7, 2017 Contra Costa County Board of Supervisors Minutes 257 PR.2, C.17 March 7, 2017 Contra Costa County Board of Supervisors Minutes 258 RECOMMENDATION(S): APPOINT the following individual to the District IV-B Seat of the Alcohol and Other Drugs Advisory Board to a term expiring June 30, 2018, as recommended by Supervisor Karen Mitchoff. Gary Eberhart Concord, CA 94521 FISCAL IMPACT: None. BACKGROUND: The mission of the Contra Costa County Alcohol and Other Drugs Advisory Board is to assess family and community needs regarding treatment and prevention of alcohol and drug abuse problems. We report our findings and recommendations to the Contra Costa Health Services Department, the Board of Supervisors and the communities we serve. The Alcohol and Other Drugs Advisory Board works in collaboration with the Alcohol and Other Drugs Services Division of Contra Costa Health Services. We provide input and recommendations as they pertain to alcohol and other drugs prevention, intervention, and treatment services. CONSEQUENCE OF NEGATIVE ACTION: The District IV-B Seat would continue to be vacant. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Dominic Aliano, 925-521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 25 To:Board of Supervisors From:Karen Mitchoff, District IV Supervisor Date:March 7, 2017 Contra Costa County Subject:Appointment of Gary Eberhart to District IV-B Seat of the Alcohol and Other Drugs Advisory Board March 7, 2017 Contra Costa County Board of Supervisors Minutes 259 RECOMMENDATION(S): APPOINT the following individual to the Appointee 4 seat on the Alamo Police Services Advisory Committee for a two-year term with an expiration date of December 31, 2018, as recommended by Supervisor Candace Andersen: Drew Woodruff Alamo, CA 94507 FISCAL IMPACT: None. BACKGROUND: Established on November 18, 1969, by Board Resolution 69/765, the purpose of the County Service Area P-2B Citizens Advisory Committee is to advise the Board of Supervisors and the Sheriff's Department on the needs of the Alamo community for extended police services which shall include, but not be limited to, enforcement of the State Vehicle Code, crime prevention, and litter control. On March 19, 2013, the Board of Supervisors approved a Board Order that retitled the County Service Area P-2B Citizens Advisory Committee to the "Alamo Police Services Advisory Committee". Alamo Police Services Advisory Committee is comprised of nine regular members and two alternates who each serve a two year term. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Jill Ray, 925-957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: District 2 Supervisor, Maddy Book, APSAC, Appointee C. 21 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:March 7, 2017 Contra Costa County Subject:APPOINTMENT TO THE ALAMO POLICE SERVICES ADVISORY COMMITTEE March 7, 2017 Contra Costa County Board of Supervisors Minutes 260 CONSEQUENCE OF NEGATIVE ACTION: The seat will remain vacant. March 7, 2017 Contra Costa County Board of Supervisors Minutes 261 RECOMMENDATION(S): APPOINT the following person to the District II Seat of the Arts & Culture Commission of Contra Costa County for a term with an expiration date of June 30, 2019, as recommended by Supervisor Candace Andersen: Marija Bleier Danville, CA 94526 FISCAL IMPACT: None. BACKGROUND: The Arts and Culture Commission advises the Board of Supervisors in matters and issues relevant to Arts and Culture, to advance the arts in a way that promotes communication, education, appreciation and collaboration throughout Contra Costa County; to preserve, celebrate, and share the arts and culture of the many diverse ethnic groups who live in Contra Costa County; to create partnerships with business and government; to increase communications and understanding between all citizens through art. Most importantly, the Commission will promote arts and culture as a vital element in the quality of life for all of the citizens of Contra Costa County. CONSEQUENCE OF NEGATIVE ACTION: The Seat will remain vacant. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Jill Ray, 925-957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: District 2 Supervisor, Maddy Book, Ac5, Appointee C. 24 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:March 7, 2017 Contra Costa County Subject:APPOINTMENT TO THE ARTS AND CULTURE COMMISSION OF CONTRA COSTA COUNTY March 7, 2017 Contra Costa County Board of Supervisors Minutes 262 RECOMMENDATION(S): REAPPOINT to the Advisory Council on Equal Employment Opportunity Gayle-Walls Burns to Veterans Seat #1 with the term ending on November 30, 2018 and Keith Cormier to Management Seat #1 with the term ending November 30, 2019. APPOINT to the Advisory Council on Equal Employment Opportunity Marilyn Schuyler to Community Seat #3 with the term ending November 30, 2019 FISCAL IMPACT: None BACKGROUND: The Advisory Council for Equal Employment Opportunity (ACEEO) was established in July 1991 to serve as an advisory committee to the Board of Supervisors regarding the implementation of the County's Affirmative Action Plan, to review the Affirmative Action Program and to recommend actions to facilitate attainment of the County's goal for affirmative action. The Council is composed of 13 members and a Board committee reviews nominations to all seats except those designated for County managers and labor unions. Terms of office for seats reviewed by Board Committee APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Antoine Wilson, 925-335-1455 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 27 To:Board of Supervisors From:David Twa, County Administrator Date:March 7, 2017 Contra Costa County Subject:Appointments to the Advisory Council on Equal Employment Opportunity March 7, 2017 Contra Costa County Board of Supervisors Minutes 263 BACKGROUND: (CONT'D) are three years. In 2013, Internal Operations Committee (IOC) reviewed Board Resolution Nos. 2011/497 and 2011/498, which stipulate that applicants for At Large/Non Agency-Specific seats on specified bodies are to be interviewed by a Board subcommittee. The Resolutions further permit a Board Committee to select a screening committee to assist in interviewing applicants for appointment for certain bodies, including the ACEEO. CONSEQUENCE OF NEGATIVE ACTION: The Council will be unable to provide recommendations to the County to continue our pursuit of equity and diversity within our workforce. ATTACHMENTS Walls-Burns Application Cormier Application Schuyler Application March 7, 2017 Contra Costa County Board of Supervisors Minutes 264 March 7, 2017 Contra Costa County Board of Supervisors Minutes 265 March 7, 2017 Contra Costa County Board of Supervisors Minutes 266 March 7, 2017 Contra Costa County Board of Supervisors Minutes 267 March 7, 2017 Contra Costa County Board of Supervisors Minutes 268 March 7, 2017 Contra Costa County Board of Supervisors Minutes 269 March 7, 2017 Contra Costa County Board of Supervisors Minutes 270 March 7, 2017 Contra Costa County Board of Supervisors Minutes 271 March 7, 2017 Contra Costa County Board of Supervisors Minutes 272 March 7, 2017 Contra Costa County Board of Supervisors Minutes 273 March 7, 2017 Contra Costa County Board of Supervisors Minutes 274 March 7, 2017 Contra Costa County Board of Supervisors Minutes 275 March 7, 2017 Contra Costa County Board of Supervisors Minutes 276 RECOMMENDATION(S): APPOINT the following individuals to the following seats of the Alamo Municipal Advisory Council for four-year terms with an expiration date of December 31, 2020, as recommended by Supervisor Candace Andersen: Appointee 6 Seat Sanjiv Bhandari Alamo, CA 94507 Alternate Seat Clark Johnson Alamo, CA 94507 Youth Representative Seat Kate Salisbury Alamo, CA 94507 FISCAL IMPACT: None. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Jill Ray, 925-957-8860 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: District 2 Supervisor, Maddy Book, Alamo MAC, Appointees C. 20 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:March 7, 2017 Contra Costa County Subject:APPOINTMENTS TO THE ALAMO MUNICIPAL ADVISORY COUNCIL March 7, 2017 Contra Costa County Board of Supervisors Minutes 277 BACKGROUND: The Alamo MAC may advise the Board of Supervisors on services that are or may be provided to the Alamo community by Contra Costa County or other local government agencies. Such services include, but are not limited to, parks and recreation, lighting and landscaping, public health, safety, welfare, public works, code enforcement, land use and planning, transportation and other infrastructure. The Council may also provide input and reports to the District Supervisor, Board of Supervisors, County staff or any County hearing body on issues of concern to the community. The Council may represent the Alamo community before the Board of Supervisors, County Planning Commission and the Zoning Administrator. The Council may also represent the Alamo community before the Local Agency Formation Commission on proposed boundary changes effecting the community. The Council may advocate on parks and recreation issues to the Town of Danville and the San Ramon Valley Unified School District. Supervisor Andersen recruited through public announcements for interested parties to apply to the Alamo MAC. Supervisor Andersen is pleased to recommend these individuals as Alamo MAC members. CONSEQUENCE OF NEGATIVE ACTION: The Seats will remain vacant. March 7, 2017 Contra Costa County Board of Supervisors Minutes 278 RECOMMENDATION(S): REAPPOINT the following individual to the District IV seat on the Aviation Advisory Committee to a three year term expiring March 1, 2020, as recommended by Supervisor Mitchoff: Mr. Thomas Weber Pleasant Hill, CA 94523 FISCAL IMPACT: None. BACKGROUND: The Aviation Advisory Committee (AAC) was established by the Board of Supervisors to provide advice and recommendations to the Board of Supervisors on the aviation issues related to the economic viability and security of airports in Contra Costa County. The AAC is mandated to cooperate with local, state, and national aviation interests for the safe and orderly operation of airports; advance and promote the interests of aviation; and protect the general welfare of the people living and working near the airport and the County in general. The AAC may initiate discussions, observations, or investigations and may hear comments on airport and aviation matters from the public or other agencies in order to formulate recommendations to the Board. In conjunction with all of the above, the Aviation Advisory Committee provides a forum for the Director of Airports regarding policy matters at and around the airport. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Dominic Aliano 925-521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 22 To:Board of Supervisors From:Karen Mitchoff, District IV Supervisor Date:March 7, 2017 Contra Costa County Subject:Reappoint Thomas Weber to the District IV seat on the Aviation Advisory Committee March 7, 2017 Contra Costa County Board of Supervisors Minutes 279 BACKGROUND: (CONT'D) The AAC comprises 11 members who must be County residents: one appointed by each Supervisor; one from and nominated to the Board by the City of Concord; one from and nominated to the Board by the City of Pleasant Hill; one from and nominated to the Board by the Contra Costa County Airports Business Association; three at large to represent the general community, to be nominated by the Internal Operations Committee. At least one of the above shall be a member of the Airport Land Use Commission. Terms for AAC seats are three years ending each March 1. Mr. Weber has been an excellent representative on the Aviation Advisory Committee and Supervisor Mitchoff would like to appoint him to an additional term. CONSEQUENCE OF NEGATIVE ACTION: The District IV seat on the Aviation Advisory Committee will be vacant. March 7, 2017 Contra Costa County Board of Supervisors Minutes 280 RECOMMENDATION(S): REAPPOINT the following individual to the Member 2 Alternate seat on the Tri-Delta Transit Authority Board of Directors to a term expiring December 31, 2018, as recommended by Supervisor Diane Burgis. Michael Daugelli Antioch, CA 94531 FISCAL IMPACT: None. BACKGROUND: Tri-Delta Transit was established to own, operate and maintain a public transit system in an effort to meet public transportation needs in Eastern Contra Costa County. The Member 2 Alternate seat expired December 31, 2016. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Lea Castleberry, (925) 252-4500 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 26 To:Board of Supervisors From:Diane Burgis, District III Supervisor Date:March 7, 2017 Contra Costa County Subject:REAPPOINTMENT TO TRI-DELTA TRANSIT March 7, 2017 Contra Costa County Board of Supervisors Minutes 281 RECOMMENDATION(S): APPOINT the following individuals to the Hazardous Materials Commission to terms ending on December 31, 2020: Action Nominee Seat Nominated By Reappoint Steve Linsley Environmental #3 Via open recruitment Reappoint Leslie Stewart League of Women Voters League of Women Voters Appoint Rita Xavier League of Women Voters Alternate League of Women Voters Reappoint Don Bristol Business #3 CC Taxpayers Association APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 , County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: HazMat Ombudsman, IOC Staff C. 23 To:Board of Supervisors From:INTERNAL OPERATIONS COMMITTEE Date:March 7, 2017 Contra Costa County Subject: March 7, 2017 Contra Costa County Board of Supervisors Minutes 282 FISCAL IMPACT: No fiscal impact. BACKGROUND: The Hazardous Materials Commission was established in 1986 to advise the Board, County staff and the mayor’s council members, and staffs of the cities within the County, on issues related to the development, approval and administration of the County Hazardous Waste Management Plan. Specifically, the Board charged the Commission with drafting a hazardous materials storage and transportation plan and ordinance, coordinating the implementation of the hazardous materials release response plan and inventory program, and analyzing and developing recommendations regarding hazardous materials issues with consideration to broad public input. The Internal Operations Committee delegated the recruitment and nomination of candidates for At Large/Non Agency-Specific seats on the Hazardous Materials Commission candidates to the Commission, and reviews those nominations prior to making recommendations to the Board of Supervisors on Commission appointments. The term for numerous seats on the Hazardous Materials Commission expired on December 31, 2016, creating vacancies. The IOC reviewed and approved the Commission's nominations on February 14, 2017. Recruitment materials and candidate applications are attached for information. ATTACHMENTS Letter of Transmittal_HazMat Commission HazMat Commission Roster_February 2017 Candidate Applications_Leslie Stewart & Rita Xavier_HazMat Comm Candidate Application_Steve Linsley_HazMat Comm Candidate Application_Don Bristol_HazMat Comm March 7, 2017 Contra Costa County Board of Supervisors Minutes 283 March 7, 2017 Contra Costa County Board of Supervisors Minutes 284 March 7, 2017 Contra Costa County Board of Supervisors Minutes 285 Contra Costa County Roster Maddy Book Home Appointment Date Term Expiration Resignation Date Status Seat Title Environmental Engineering Firms Representatives Smith George 02/11/2014 12/31/2017 Seat Title Environmental Engineering Firms Alternate Representatives Chinn Ronald 06/17/2014 12/31/2017 Seat Title General Public Representatives Gordon Frank 03/08/2016 12/31/2019 Seat Title General Public Alternate Representatives Bancroft Tim 03/08/2016 12/31/2019 Seat Title City Seat 1 Representatives 12/31/2018 Vacant Seat Seat Title City Seat 1 Alternate Representatives 12/31/2018 Vacant Seat Seat Title City Seat 2 Representatives Ross Mark 03/29/2016 12/31/2019 Seat Title City Seat 2 Alternate Representatives Kinney Rich 03/29/2016 12/31/2019 Seat Title Business Seat 1 - West Co. Council of Industries Representatives Glueck Fred 02/11/2014 12/31/2014 Vacant Seat Seat Title Business Seat 1 Alt. - West Co. Council of Ind. Representatives Winer Aaron 09/22/2015 12/31/2018 Seat Title Business Seat 2 - Industrial Association Representatives Buell Matt 03/25/2014 12/31/2017 Contra Costa Roster http://contra.napanet.net/maddybook/rosterview.php?Committee=57&Re... 1 of 3 2/3/2017 2:57 PM March 7, 2017 Contra Costa County Board of Supervisors Minutes 286 Seat Title Business Seat 2 Alternate - Industrial Association Representatives Bean Jack 12/02/2014 12/31/2017 Seat Title Business Seat 3 - Contra Costa Taxpayers Assoc. Representatives Bristol Don 08/14/2013 12/31/2016 Vacant Seat Seat Title Business Seat 3 Alt. - Co. Co. Taxpayers Assoc. Representatives Leeds Marjorie 08/13/2013 12/31/2016 Vacant Seat Seat Title Environmental Organizations Seat 1 Representatives Sattler Ralph 02/11/2014 12/31/2017 Seat Title Environmental Organizations Seat 1 Alternate Representatives Morales Ed 09/17/2013 12/31/2017 Seat Title Environmental Organizations Seat 2 Representatives Vedagiri Usha 03/08/2016 12/31/2019 Seat Title Environmental Organizations Seat 2 Alternate Representatives Dragovich Peter 04/21/2015 12/31/2019 Seat Title Environmental Organizations Seat 3 Representatives Linsley Stephen 12/11/2012 12/31/2016 Vacant Seat Seat Title Environmental Organizations Seat 3 Alternate Representatives Eukel Linus 10/18/2016 12/31/2020 Seat Title League of Women Voters Representatives Stewart Leslie 12/11/2012 12/31/2016 Vacant Seat Seat Title League of Women Voters Alternate Representatives Albrecht Audrey 09/10/2013 12/31/2016 Vacant Seat Seat Title Labor Seat 1 - Central Labor Council Representatives Alcaraz Henry 03/03/2015 12/31/2018 Contra Costa Roster http://contra.napanet.net/maddybook/rosterview.php?Committee=57&Re... 2 of 3 2/3/2017 2:57 PM March 7, 2017 Contra Costa County Board of Supervisors Minutes 287 Seat Title Labor Seat 1 Alternate - Central Labor Council Representatives 12/31/2018 Vacant Seat Seat Title Labor Seat 2 - Local 8-5, PACE Representatives Payne Jim 03/08/2016 12/31/2019 Seat Title Labor Seat 2 Alternate - Local 8-5, PACE Representatives Scott Tracy 03/08/2016 12/31/2019 ------------------------------------------------------------------------------------------------------------------- Contra Costa Roster http://contra.napanet.net/maddybook/rosterview.php?Committee=57&Re... 3 of 3 2/3/2017 2:57 PM March 7, 2017 Contra Costa County Board of Supervisors Minutes 288 March 7, 2017 Contra Costa County Board of Supervisors Minutes 289 March 7, 2017 Contra Costa County Board of Supervisors Minutes 290 March 7, 2017 Contra Costa County Board of Supervisors Minutes 291 March 7, 2017 Contra Costa County Board of Supervisors Minutes 292 March 7, 2017 Contra Costa County Board of Supervisors Minutes 293 March 7, 2017 Contra Costa County Board of Supervisors Minutes 294 March 7, 2017 Contra Costa County Board of Supervisors Minutes 295 March 7, 2017 Contra Costa County Board of Supervisors Minutes 296 March 7, 2017 Contra Costa County Board of Supervisors Minutes 297 March 7, 2017 Contra Costa County Board of Supervisors Minutes 298 March 7, 2017 Contra Costa County Board of Supervisors Minutes 299 March 7, 2017 Contra Costa County Board of Supervisors Minutes 300 March 7, 2017 Contra Costa County Board of Supervisors Minutes 301 March 7, 2017 Contra Costa County Board of Supervisors Minutes 302 RECOMMENDATION(S): APPROVE Appropriations and Revenue Adjustment No. 5052 authorizing new revenue in the amount of $353,790 from the 2016 Emergency Management Performance Grant and appropriating it to the Sheriff's Office of the Emergency Services Division (0362) to fund emergency preparedness throughout the County. FISCAL IMPACT: This action increases revenues and appropriations for FY 16/17 by $353,790. BACKGROUND: On July 12, 2016, Resolution Number 2016/444 was approved which authorized the Sheriff-Coroner to apply and accept the California Governor's Office of Emergency Services (CalOES) 2016 Emergency Management Performance Grant in the amount of $353,790. This grant is critical to maintaining the quality and quantity of emergency management programs provided within the County. The funding will be used for enhanced coordination and communication among the disciplines within the Operational Area to maximize protective actions, emergency preparedness, and the effective response to emergencies and disasters. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Liz Arbuckle 925-335-1529 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Liz Arbuckle, Heike Anderson, Tim Ewell C. 28 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 7, 2017 Contra Costa County Subject:Appropriation Adjustment - Emergency Services March 7, 2017 Contra Costa County Board of Supervisors Minutes 303 AGENDA ATTACHMENTS Appropriations and Revenue Adjustment No. 5052 MINUTES ATTACHMENTS Signed: Appropriations and Revenue Adjustment No. 5052 March 7, 2017 Contra Costa County Board of Supervisors Minutes 304 March 7, 2017Contra Costa County Board of Supervisors Minutes305 March 7, 2017Contra Costa County Board of Supervisors Minutes306 March 7, 2017 Contra Costa County Board of Supervisors Minutes 307 March 7, 2017 Contra Costa County Board of Supervisors Minutes 308 RECOMMENDATION(S): APPROVE Appropriation Adjustment No. 5053 authorizing new revenue in the amount of $33,852 in the Sheriff's Office of the Emergency Services (0362) from the sale of a vehicle and appropriating it for the purchase of a replacement vehicle capable of towing critical emergency response trailers. FISCAL IMPACT: No County costs. $33,852, proceeds from sale of vehicle. BACKGROUND: The Emergency Services Division (EDS) is the logistical support arm of the Sheriff's Office and the Operational Area. ESD currently has 17 trailers in their fleet that provide a variety of capabilities, incident command, mobile power generation, portable water, food service and sanitation, to name a few. This equipment deploys regularly to planned events, local emergencies and disasters through mutual aid. Currently the Emergency Services Division does not have enough capable tow vehicles for the emergency trailers in their fleet. On large operations or situations where there are multiple requests APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Liz Arbuckle 925-335-1529 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Liz Arbuckle, Heike Anderson, Tim Ewell C. 29 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 7, 2017 Contra Costa County Subject:Appropriation Adjustment - Office of Emergency Services March 7, 2017 Contra Costa County Board of Supervisors Minutes 309 BACKGROUND: (CONT'D) (including disaster response) for equipment, the Emergency Services Division must ferry equipment and coordinate vehicles to tow. This often requires tow vehicles to go back and forth to pick up multiple trailers. Adding another tow vehicle able to tow any trailer in the fleet will add flexibility and capability to meet multiple requests for service. Grant funds and auction salvage dollars are available to purchase the vehicle in its entirety. No general funds will be used to purchase this vehicle. CONSEQUENCE OF NEGATIVE ACTION: Expenditure appropriations and estimated revenue will not reflect the sale of the vehicle and the planned use of proceeds. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS Appropriations and Revenue Adjustment No. 5053 MINUTES ATTACHMENTS Signed: Appropriations and Revenue Adjustment No. 5053 March 7, 2017 Contra Costa County Board of Supervisors Minutes 310 March 7, 2017Contra Costa County Board of Supervisors Minutes311 March 7, 2017Contra Costa County Board of Supervisors Minutes312 March 7, 2017 Contra Costa County Board of Supervisors Minutes 313 March 7, 2017 Contra Costa County Board of Supervisors Minutes 314 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute an Amendment to the East Bay Regional Park District Measure WW Park Bond Master Contract to amend the repayment provisions and clarify the maintenance requirements. No change in the amount or term of the Agreement. APPROVE and AUTHORIZE the Conservation and Development Director, as fiscal agent for a portion of the East Bay Regional Park District Measure WW Local Grant funds, to enter into a Joint Use Agreement with the Martinez Unified School District (MUSD) in an amount not to exceed $550,000 for improvements at Las Juntas Playfields at 4105 Pacheco Blvd, Martinez. FISCAL IMPACT: No Impact on the General Fund. 100% of the costs will be paid by East Bay Regional Park District Measure WW Local Grant funds. BACKGROUND: In November 2008, Alameda and Contra Costa County voters approved the East Bay Regional Park District’s (EBRPD) Measure WW Regional Open Space, Wildlife, Shoreline and Parks Bond Extension. From that measure, a total of $7.93 million is allocated for local park purposes to areas within the unincorporated area of the County. These funds were allocated to specific County Services Areas (CSA) ($2.49 million), Community Service Districts (CSD) and local Recreation and Park Districts ($2.39 million), and to unincorporated areas not in a CSA, CSD or local park district ($3.05 million). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Kristine Solseng, (925) 674-7809 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 30 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:March 7, 2017 Contra Costa County Subject:Agreement with Martinez Unified School District for Measure WW Implementation March 7, 2017 Contra Costa County Board of Supervisors Minutes 315 BACKGROUND: (CONT'D) > On December 15, 2015 the Board of Supervisors adopted a resolution authorizing the Department of Conservation and Development to enter into a Master Contract with EBRPD for the $3.05 million allocated to the unincorporated areas not in a CSA, CSD, or local park district. The Master Contract between the County and EBRPD was finalized on February 1, 2016, thus allowing the County to submit individual project applications to EBRPD for funding. The portion of Measure WW Funds allocated to unincorporated communities within a CSA are administered by Public Works and covered by a separate agreement. Amendment to the Master Contract The proposed Master Contract Amendment clarifies repayment provisions for acquisition projects versus development projects. The repayment provisions outline how much the Grantee must reimburse EBRPD if a property is no longer a publicly accessible park and recreational use. The original Master Contract's repayment provision was tailored to acquisition projects and tied the repayment of the grant to the value of the property. However, this approach resulted in excessive repayment burden on sites with a grant for park development that was substantially below the value of the property itself. The approach also did not consider the depreciation of development projects over time. The proposed Amendment addresses these issues by adding a repayment provisions for development projects, which require the Grantee to reimburse EBRPD the amount of grant less a credit based on the percentage of time the park was in use. For example, if a Grantee received $100,000 for park improvements and the site was closed after 10 years (40% of the required 25 year park use), the reimbursement amount would be calculated as follows: Original Amount: $100,000 Credit for portion of 25 years provided: 40% = $40,000 Amount Owed: $100,000 - $40,000 = $60,000 The amendment also adds an Extraordinary Circumstance clause which excuses the Grantee from repayment provisions should the public be prevented from using the property for park and recreational used due to an Extraordinary Circumstance such as any act of God, national emergency, change in laws, or school closure of any reason. Finally, the amendment includes a clarification that the Grantee shall maintain and operate the property developed for a minimum of 25 years after the final payment of the Grant. A copy of the Master Contract and the proposed Amendment to the Contract are attached. Joint Use Agreement with Martinez Unified School District (MUSD) The Board Authorization for the EBRPD Master Contract included a proposed project matrix identifying individual projects to be submitted to EBRPD for funding. One of the projects identified in Supervisorial District V was the MUSD Las Juntas Play Fields improvements, with an estimated cost of $550,000. Las Juntas Play Fields consists of an approximately 3 acre portion of the MUSD property located adjacent to Las Juntas Elementary at 4105 Pacheco Blvd in Martinez, CA. The project will renovate the play fields at the elementary school, which also serves as a local community park. The proposed project includes the design and implementation of a new irrigation system, sod, and the realignment and repaving of the path/track around the play field. Martinez Unified School District Board found the project to be Exempt from the California Environmental Quality Act (CEQA) on March 9, 2016 and filed a Notice of Exemption on January 25, 2017. Measure WW Grant eligibility requirements state applicants must provide evidence to EBRPD that they have adequate tenure and/or site control of properties to be improved. A Joint Use Agreement (Agreement) is one mechanism allowed to meet the site control requirement. The attached Agreement outlines the responsibilities of the County and MUSD for implementation of Measure WW grants. The major components of the Agreement include the following: The project shall be open to the public, at minimum, after 3:30 on weekdays and all day on Saturday, March 7, 2017 Contra Costa County Board of Supervisors Minutes 316 The agreement has a term of 25 years per EBRPD requirements, MUSD is responsible for completing the improvements identified in the scope, MUSD is responsible for maintenance of the site, and The County is responsible for grant administration. If EBRPD approves the project, MUSD has preliminary design complete and is ready to place the project out to bid for construction over the summer of 2017. It is anticipated the Las Juntas Play Field improvements will be completed by December of 2017. CONSEQUENCE OF NEGATIVE ACTION: Delay in approving the agreement may result in an inability to secure grant funding, and the project would not move forward. CHILDREN'S IMPACT STATEMENT: The proposed project will support the following community outcomes established in the Children's Report Card: 1) Children and youth are healthy and preparing for a productive adulthood; 2) Families are safe, stable and nurturing; 3) Communities are safe and provide a high quality of life for children and families. ATTACHMENTS Master Contract between EBRPD and DCD Proposed Amendment to the Master Contract Joint Use Agreement between Contra Costa County and Martinez Unified School District March 7, 2017 Contra Costa County Board of Supervisors Minutes 317 March 7, 2017 Contra Costa County Board of Supervisors Minutes 318 March 7, 2017 Contra Costa County Board of Supervisors Minutes 319 March 7, 2017 Contra Costa County Board of Supervisors Minutes 320 March 7, 2017 Contra Costa County Board of Supervisors Minutes 321 March 7, 2017 Contra Costa County Board of Supervisors Minutes 322 March 7, 2017 Contra Costa County Board of Supervisors Minutes 323 March 7, 2017 Contra Costa County Board of Supervisors Minutes 324 1 AMENDMENT TO EAST BAY REGIONAL PARK DISTRICT MEASURE WW PARK BOND MASTER CONTRACT – LOCAL GRANT PROGRAM MASTER CONTRACT No.: 314500 GRANTEE: Contra Costa County The East Bay Regional Park District (“District”) and Contra Costa County (“Grantee”), hereby amend the Master Contract – Local Grant Program dated February 1, 2016 as follows: 1. The Section B (Project Execution), paragraph 10 and Section H (Use of Facilities), paragraph 2 shall be amended as follows: Section B (Project Execution), paragraph 10 The Grantee shall maintain and operate the property for a period that is commensurate with the type of Project and the proportion of District funds allocated to the capital costs of the Project. With the approval of the District, the Grantee, or the Grantee's successor in interest in the property, may transfer the responsibility to maintain and operate the property in accordance with this section. The Grantee shall use the property only for the purposes for which the grant was made and shall make no other use, sale or other disposition of the property, except as authorized by specific action of the District Board of Directors. The agreements specified in this section shall not prevent the transfer of the property from the Grantee to a public agency, if the successor public agency assumes the obligations imposed by those agreements. For Acquisition Projects, if the use of the property or portion of the property is changed to a use that is not for parks and recreation, or if the property is sold or otherwise disposed of, the Grantee shall either reimburse to the District, or apply to parks and recreation capital purpose (pursuant to agreement with the District as specified in this section), an amount equal to (1) the amount of the grant, (2) the fair market value of the real property, or (3) the proceeds from the sale or other disposition, whichever is greater. If funds are reimbursed to the District, such reimbursement will be available for appropriation by the District Board of Directors only for an authorized purpose. For Development Projects, if the use of the property or portion of the property is changed to a use that is not for parks and recreation, the Grantee shall reimburse to the District an amount equal to (1) the amount of the grant, less (2) a credit based on straight depreciation for time, i.e. a percentage for each year of use. Such March 7, 2017 Contra Costa County Board of Supervisors Minutes 325 2 reimbursement to the District will be available for appropriation by the District Board of Directors only for an authorized purpose. Notwithstanding the above, in the event of an Extraordinary Circumstance, the Grantee shall be excused from performance hereunder during the time and to the extent that the public is prevented from using the property for community park and recreation purposes, including but not limited to, payment of the amount of the grant, fair market value of the real property, or proceeds from the sale or other disposition, whichever is greater. “Extraordinary Circumstance” is an occurrence that is beyond the control of the Grantee and could not have been avoided by exercising reasonable diligence, including without limitation, any act of God; national emergency; riot; war; terrorism; governmental act or direction; change in Laws; earthquake; storm; hurricane; flood, fire, or other natural disaster; or school closure for any reason. Section H (Use of Facilities), paragraph 2 The Grantee shall maintain and operate the property developed for a minimum of 25 years after final payment of grant funds. The Grantee shall permit periodic inspection of the project by the District during this period and may be required to submit annual project status reports if requested by the District. 2. The contract amount will remain the same. 3. All other terms and conditions of the contract will remain in full force and effect. CONTRA COSTA COUNTY DEPARTMENT OF CONSERVATION AND DEVELOPMENT EAST BAY REGIONAL PARK DISTRICT Grantee By:______________________________ By______________________________ (Signature of Authorized Representative) (Signature of Authorized Representative) John Kopchik Robert E. Doyle (Print Name of Authorized Representative) (Print Name of Authorized Representative) Title: Director of Conservation and Development Title: General Manager Date: ____________________________ Date: ____________________________ March 7, 2017 Contra Costa County Board of Supervisors Minutes 326 3 APPROVED AS TO FORM: By: ________________________________ District Counsel Date: _________________________________ March 7, 2017 Contra Costa County Board of Supervisors Minutes 327 1 JOINT USE AGREEMENT Allocation of Measure WW Park Bond Funds – Las Juntas Field This joint use agreement (“Agreement”) is dated February 7, 2017 (the “Effective Date”), and is between the MARTINEZ UNIFIED SCHOOL DISTRICT, a California public school district (the “District”), and the COUNTY OF CONTRA COSTA, a political subdivision of the State of California (the “County”). RECITALS A. In November 2008, the voters of Alameda County and Contra Costa County approved the East Bay Regional Park District’s (“EBRPD”) Measure WW Park Bond Extension (“Measure WW”). A portion of the proceeds that resulted from the issuance of the Measure WW bonds have been set aside for a local grant program, under which eligible applicants are granted Measure WW funds for eligible projects. B. The County and EBRPD are parties to Master Contract No. 314500, as amended (the “Master Contract”), under which EBRPD is making a grant of Measure WW funds to the County for the acquisition and development of neighborhood, community and regional parks and recreation lands and facilities in the unincorporated area of Contra Costa County. The amount of such grant is referred to as the “Grant Proceeds.” A copy of the Master Contract is attached as Exhibit A. C. The District owns that certain property located at 4105 Pacheco Blvd, Martinez, California, which is the location of the Las Juntas Elementary School. A portion of the school site consists of approximately three (3) acres of play fields that are part of the school yard (the “Project Site”). An aerial photograph that shows the Project Site is attached as Exhibit B. D. The County desires to dedicate a portion of the Grant Proceeds to the renovation of the Project Site. To that end, the County is providing the District with Five Hundred Fifty Thousand Dollars ($550,000) (the “Project Award”) to permit the District to perform the tasks described on Exhibit C. The performance and completion of such tasks is the “Project.” E. Education Code section 10900 et seq. (Community Recreation Programs) authorizes counties and school districts to organize, promote, and conduct programs of community recreation as will contribute to the attainment of general educational and recreational objectives for children and adults of the State and, accordingly, enter into an agreement to carry out those purposes. Specifically, Section 10902(c) authorizes counties and school districts to acquire, construct, improve, maintain, and operate recreation centers within or without their territorial limits. March 7, 2017 Contra Costa County Board of Supervisors Minutes 328 2 F. Education Code section 17527(a) authorizes the governing board of any school district to enter into agreements to make vacant classrooms or other space in operating school buildings available for lease to governmental units, and section 17534(b) authorizes agreements for capital outlay improvements to be made on school property for park and recreation purposes by public entities. The District’s governing board must make the determination that the proposed joint use relationship will not: (1) interfere with the educational program or activities of the school or class conducted upon the school; (2) unduly disrupt the residents in the surrounding neighborhood; and (3) jeopardize the safety of the children of the school. G. Under Education Code section 35160, the governing board of a school district may initiate and carry on any program, activities, or may otherwise act in any manner which is not in conflict with or inconsistent with, or preempted by any law, and which is not in conflict with the purposes for which school districts are established. NOW THEREFORE, to promote general educational and recreational objectives for children and adults of the community at large, the District and the County agree as follows: AGREEMENT 1. Joint Use of Project Site. For the Term of this Agreement, the District and the County will jointly use the Project Site. Once the Project is complete, the District shall cause the Project Site to be available for general public recreation, at a minimum, during the following times: After 3:30 p.m. on weekdays and all day on Saturday. 2. Term. The “Term” of this Agreement begins on the Effective Date and ends on the date that is twenty-five (25) years after the date the Project is complete, except in the event of an Extraordinary Circumstance as defined in or as otherwise provided in the Master Agreement. If no record of the Project completion date can be found, the Term of this Agreement ends on the twenty-sixth (26th) anniversary of the Effective Date. 3. Consideration. In exchange for the Project Award, the District will carry out the Project. 4. Title to Property. The parties acknowledge that fee title to the Project Site is, and will continue to be, held by the District during the Term. 5. Surrender of Project Site. On the last day of the Term, the County shall peaceably and quietly leave and surrender to the District the Project Site and all improvements thereto. 6. Use. In addition to school purposes, the Project Site will be used for community park and recreation purposes. In accordance with Section B.10 of the General Provisions of the Master Contract, if the Project Site is no longer used for park and recreation purposes, or if the Project Site is sold or otherwise disposed of, the District shall pay to the County the Reimbursement. The “Reimbursement” is an amount that is equal to the amount the County would be obligated to repay EBRPD pursuant to Section B.10 of the General Provisions of the Master Contract. The District shall pay the Reimbursement to the March 7, 2017 Contra Costa County Board of Supervisors Minutes 329 3 County within thirty (30) days of a demand from the County. The County shall use the Reimbursement to either make capital improvements related to parks and recreation facilities, in accordance with an agreement between the County and EBRPD, or to reimburse the Project Award to EBRPD. 7. Maintenance. The District is responsible for maintaining the Project Site throughout the Term, in accordance with District-wide standards and policies. 8. Funding Acknowledgment Sign. The District shall post, or permit the County to post, a funding acknowledgment sign on the Project Site. The funding acknowledgment sign is to remain onsite for at least three (3) years after completion of the Project. 9. Nondiscrimination. In accordance with Section I of the General Provisions of the Master Contract, the District shall not (i) discriminate against any person on the basis of sex, race, color, national origin, age, religion, ancestry, sexual orientation, or disability in the use of the Project Site during the Term, or (ii) discriminate against any person on the basis of residence, except to the extent reasonable differences in admission or other fees based on residence are permitted by law. 10. Site Visits. The District shall permit representatives of the County and representatives of EBRPD to make periodic inspections of the Project Site to determine that the District is complying with the terms of this Agreement. 11. Indemnification. The District shall indemnify, defend and hold the County harmless from District’s share of any and all claims, costs and liability for any damage, injury or death of or to any person or the property of any person, including attorneys’ fees, caused by the willful misconduct or the negligent acts, errors or omissions of the District, its officers, agents or employees with respect to the District’s use and maintenance of the Project Site pursuant to this Agreement, except to the extent caused or contributed to by the negligent acts, errors, or omissions of the County, its officers, agents, or employees. During the Term of this Agreement, the District must maintain liability insurance or a self-insurance fund sufficient to protect the County from the risks stated in this section. 12. Notices. All notices required or permitted under this Agreement are to be in writing and delivered personally, or sent by overnight delivery service, or registered or certified mail, postage prepaid, and directed as follows: If to the District: Martinez Unified School District Attention: Superintendent 921 Susana Street Martinez, CA 94553 March 7, 2017 Contra Costa County Board of Supervisors Minutes 330 4 If to County: John Kopchik The County of Contra Costa Department of Conservation and Development 30 Muir Road Martinez, CA 94553 Either party may, at any time or from time to time, designate in writing a substitute address for that above set forth, and thereafter notices are to be delivered to such substitute address for that above set forth. Notices to either party are effective on the date of delivery, if delivered personally, on the next business day if sent by overnight courier, and three (3) business days after depositing in the United States Postal system if sent via registered or certified mail. 13. Project Administration. The District shall cooperate with the County in preparing any Project Status Reports required by EBRPD during the Term. 14. Project Termination. If any portion of the grant being made to the County under the Master Contract that is intended to be used for the Project is terminated for any reason, the County has no obligation to fund the Project. 15. No Third-Party Beneficiaries. Nothing in this Agreement, express or implied, is intended to, or does, confer upon any other person any right, benefit or remedy of any nature whatsoever under or by reason of this Agreement. 16. Independent Status. This Agreement is by and between two independent public entities and is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture, or association. 17. Entire Agreement. This Agreement, including the Master Contract, constitutes the entire understanding between the parties with respect to the subject matter and supersedes any prior negotiations, representations, agreements, and understandings. 18. Amendments. This Agreement may not be amended, modified, or changed, nor shall any waiver of any provision hereof be effective, except by an agreement in writing authorized by the parties’ respective governing bodies and signed by the parties. 19. Governing Law. The laws of the State of California govern all matters between the parties that relate to this Agreement. 20. Severability. The provisions of this Agreement are severable. Should any provision herein be found or deemed to be invalid, this Agreement shall be construed as not containing such provision, and all other provisions which are otherwise lawful shall remain in full force and effect. 21. Further Assurances. Each Party shall, at its own expense, perform all acts and execute all documents and instruments that may be necessary or convenient to carry out its obligations under this Agreement. This Agreement shall be approved or ratified by the March 7, 2017 Contra Costa County Board of Supervisors Minutes 331 5 District’s Board of Education and the County’s Board of Supervisors, and executed by both Parties. 22. Captions. The headings used in this Agreement are for convenience only and shall not affect the interpretation of this Agreement. 23. Recitals and Exhibits. The Recitals and Exhibits attached to this Agreement are hereby incorporated by this reference and made a part of this Agreement. 24. Execution in Counterparts. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy or an original, with all signatures appended together, shall be deemed a fully executed Agreement. The parties are signing this Agreement as of the Effective Date. COUNTY COUNTY OF CONTRA COSTA, a political subdivision of the State of California By: __________________________ John Kopchik Director of Conservation and Development DISTRICT MARTINEZ UNIFIED SCHOOL DISTRICT, a California public school district By: Name: Title: March 7, 2017 Contra Costa County Board of Supervisors Minutes 332 Exhibit A Exhibit A (See attached Master Contract) March 7, 2017 Contra Costa County Board of Supervisors Minutes 333 March 7, 2017 Contra Costa County Board of Supervisors Minutes 334 March 7, 2017 Contra Costa County Board of Supervisors Minutes 335 March 7, 2017 Contra Costa County Board of Supervisors Minutes 336 March 7, 2017 Contra Costa County Board of Supervisors Minutes 337 March 7, 2017 Contra Costa County Board of Supervisors Minutes 338 March 7, 2017 Contra Costa County Board of Supervisors Minutes 339 March 7, 2017 Contra Costa County Board of Supervisors Minutes 340 Exhibit B Exhibit B (Project Site) March 7, 2017 Contra Costa County Board of Supervisors Minutes 341 Exhibit C Exhibit C (Project) The Martinez Unified School District will design and install a reconstructed playfield and track at Las Juntas Elementary School. The following outlines the scope of work Total Funds Allocated: $550,000 SCOPE OF WORK Task Budgeted Amount Demolition and Grading $50,000 Irrigation and Sod installation $300,000 Concrete Curb $35,000 Track Base rock and asphalt $55,000 Soft Costs (pre-construction) $110,000 March 7, 2017 Contra Costa County Board of Supervisors Minutes 342 RECOMMENDATION(S): AUTHORIZE the Chair of the Board to send a letter to Legislative committees and the Governor opposing the proposal to discontinue the Coordinated Care Initiative (CCI) and eliminate the In Home Supportive Services (IHSS) maintenance-of-effort (MOE), as recommended by the Legislation Committee. FISCAL IMPACT: Cost: According to estimates developed by the County Welfare Directors Association, the demise of the county MOE for all 58 counties will result in $625 million in increased county costs for the IHSS program in 2017-18 if statutory sharing ratios for the nonfederal share of the current program costs are used: 65 percent state and 35 percent county. This estimate is based on normal program growth costs and includes new costs recently enacted by the state – the minimum wage increase up to $15 per hour and three paid sick leave days for IHSS workers – and the new federal overtime regulations. The IHSS MOE deal had limited county IHSS costs to a base year calculation of 2011?12 costs plus an annual 3.5 percent inflator. For Contra Costa County, the Employment and Human Services Department (EHSD) has estimated that the FY 17-18 IHSS MOE payment would APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: L. DeLaney, 925-335-1097 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 31 To:Board of Supervisors From:LEGISLATION COMMITTEE Date:March 7, 2017 Contra Costa County Subject:Opposing In Home Supportive Services (IHSS) MOE Cost Shift to Counties March 7, 2017 Contra Costa County Board of Supervisors Minutes 343 FISCAL IMPACT: (CONT'D) be approximately $22.3 million. Under a 35% county sharing ratio, the total County costs would go up to approximately $27.3 million. Therefore, the estimated increase in County General Fund cost would be at least $5 million. BACKGROUND: The Governor, citing a lack of cost-effectiveness of the Coordinate Care Initiative (CCI), proposes ceasing the CCI program in 2017-18. The Governor has proposed shifting $625 million in In Home Supportive Services (IHSS) costs to counties starting July 1 by eliminating the Coordinated Care Initiative and the county In Home Supportive Services (IHSS) Maintenance of Effort (MOE). You will recall that the CCI, created in 2012, permits Californians eligible for Medicare and Medi-Cal to receive certain benefits and services that are coordinated through a single health plan. A fundamental aspect of the CCI is a transfer of IHSS bargaining responsibilities from counties to the State. Ending the CCI would include the elimination of the IHSS Statewide Authority and reinstate the state-county share of costs that were in place prior to the establishment of the CCI. Due to the trigger mechanism in law, this action has already occurred and does not require any legislative approval. To avoid this massive cost shift requires new legislation or a new proposal by the Governor in his May Revision Budget. The importance of this issue is due to the following: The State has made changes to the IHSS program, including increasing the minimum wage, adding paid sick leave, restoring hours that were cut in 2009, and federal overtime regulations. As it stands now, all of these additional costs will be shifted to counties. Counties are not positioned to absorb $625 million in costs, growing to more than $1 billion in out years. IHSS is a mandated program – costs are dictated by federal/state rules and cannot be controlled by counties . The IHSS cost shift will severely erode other health and human services programs as well as impact County General Fund support for key programs such as public safety. IHSS is one of the programs realigned in 1991. It is a caseload driven program and would receive the first-call on 1991 Realignment Sales Tax Growth. As a result of the structure of 1991 Realignment, a cost shift of this magnitude would likely prevent any sales tax general growth from going to the Health Account, which means this vital funding for Health Services could be stagnant. Additionally, in the event of a recession, or in years where counties do not meet sales tax base, funding for health services could decrease. Counties rely on Realignment revenues to fund vital public health services such as communicable disease control, chronic disease prevention, maternal and child health programs, public health labs and health education.In addition these revenues are used to meet our Section 17000 obligation to provide health services to indigent individuals. Given the threats to the Affordable Care Act (ACA), California could see large increases in the number of uninsured individuals. It is of critical importance that these funds be protected so they can be used to meet this need. Coordinated Care Initiative: While State Finance Director Cohen has decided to repeal the CCI, including the elimination of the enhanced rates for health plans, the eradication of the Statewide Public Authority, and a return to pre-MOE state-county costs sharing (65/35), he does indicate that the budget proposes to continue the Cal Medi-Connect program, continue mandatory enrollment for dual eligibles, and include longterm services and supports – but not IHSS – into managed care. The Budget also encourages continued cooperation between plans and counties, but without funding for these activities, it is unclear how the policy directives would be carried out. The county IHSS MOE for all counties will expire on June 30 of this year, health plans will lose their enhanced capitation rates for IHSS benefits, and the CCI would end on December 1, 2018. March 7, 2017 Contra Costa County Board of Supervisors Minutes 344 “This would be devastating to counties all over the state. We undoubtedly would have to make cuts in other vital social services to cover these costs,” said CSAC President and Alameda County Supervisor Keith Carson. “These services are required by both state and federal laws, so if the costs do fall on counties, we have to pay them and we don’t have the ability to raise the revenue we’ll need to do so. That means cutting other critical local services.” “When California took over parts of IHSS in 2012, the costs were far less than they are today,” said CSAC Executive Director Matt Cate. “Since then, the state has added to the annual cost with minimum wage increases and sick-leave pay, and the federal government added overtime pay requirements. Now, when the Governor says we may be on the verge of a recession, and when the future of the Affordable Care Act is uncertain, they want to shift these higher costs back to California Counties. We simply can’t afford it.” CSAC is urging counties to contact their legislative delegations to ask that this issue be elevated within the Senate and Assembly Democratic and Republican Caucus meetings. CSAC has met with Governor Brown and other stakeholders on this issue and requests that Boards of Supervisors make their voices and concerns heard with legislators. The goal is to communicate the real-world consequences of this cost shift and compel legislators to step in to assist. The California State Association of Counties (CSAC), the County Welfare Directors Association of California (CWDA), the California Association of Public Authorities (CAPA), the County Health Executives Association of California (CHEAC), the County Behavioral Health Directors Association (CBHDA), the Urban Counties of California (UCC), and the Rural County Representatives of California (RCRC), oppose the cessation of the Coordinated Care Initiative, the dismantling of the county In Home Supportive Services (IHSS) Maintenance of Effort (MOE) cost sharing arrangement, the dissolution of the Statewide IHSS Authority, and shifting collective bargaining for IHSS workers from the Statewide IHSS Authority to the seven CCI counties. Their joint letter of opposition is attached. (See Attachment A ). ATTACHMENTS IHSS MOE Joint Opposition Letter March 7, 2017 Contra Costa County Board of Supervisors Minutes 345 February 2, 2017 The Honorable Anthony Rendon Speaker, California State Assembly State Capitol, Room 219 Sacramento, CA 95814 RE: Dismantling the CCI, the County IHSS MOE, and Shifting IHSS Collective Bargaining to Counties – OPPOSE Dear Speaker Rendon, The California State Association of Counties (CSAC), the County Welfare Directors Association of California (CWDA), the California Association of Public Authorities (CAPA), the County Health Executives Association of California (CHEAC), the County Behavioral Health Directors Association (CBHDA), the Urban Counties of California (UCC), and the Rural County Representatives of California (RCRC), oppose the cessation of the Coordinated Care Initiative, the dismantling of the county In Home Supportive Services (IHSS) Maintenance of Effort (MOE) cost sharing arrangement, the dissolution of the Statewide IHSS Authority, and shifting collective bargaining for IHSS workers from the Statewide IHSS Authority to the seven CCI counties. The CCI and its associated components were created by legislation in 2012 (SB 1036, Chapter 45, Statutes of 2012 and AB 1471, Chapter 439, Statutes of 2012). Subsequent legislation (SB 94, Chapter 37, Statutes of 2013), required the Department of Finance Director to perform an annual calculation regarding the costs and savings related to the CCI, and to end the CCI should state costs exceed savings, with notification within the January Budget Proposal. On January 10, Director Cohen indicated that pursuant to his calculations, CCI costs exceeded state savings by $42.4 million, thereby triggering the unwinding of the CCI. This means that the health care side of the CCI ends by January 1, 2018, while the county IHSS MOE cost sharing arrangement ends this calendar year on June 30, 2017. The statute further requires the dissolution of the Statewide IHSS Authority and the return of collective bargaining for IHSS workers from the Statewide IHSS Authority to the counties. These latter two statutory requirements have already occurred, with the CCI counties receiving notification last week of the return of collective bargaining. CALIFORNIA STATE ASSOCIATION OF COUNTIES COUNTY WELFARE DIRECTORS ASSOCIATION OF CALIFORNIA CALIFORNIA ASSOCIATION OF PUBLIC AUTHORITIES COUNTY HEALTH EXECUTIVES ASSOCIATION OF CALIFORNIA COUNTY BEHAVIORAL HEALTH DIRECTORS ASSOCIATION URBAN COUNTIES OF CALIFORNIA RURAL COUNTY REPRESENTATIVES OF CALIFORNIA March 7, 2017 Contra Costa County Board of Supervisors Minutes 346 All 58 counties currently contribute to the IHSS MOE, and seven counties with CCI pilots – Los Angeles, Orange, Riverside, San Bernardino, San Diego, San Mateo and Santa Clara – had transferred their IHSS collective bargaining responsibilities to the Statewide Authority. This cascade of events will cause a devastating cost shift to counties – $623 million in 2017-18 alone – and imperils funding for critical county health, mental health, and public safety programs. While the current statute requires the dismantling of the CCI based upon the calculation made by the Department of Finance, the Legislature and the Governor must act to prevent these serious and far- reaching county fiscal consequences. Solutions could include making adjustments to the CCI model to achieve needed savings, while maintaining a county MOE and creating a stable bargaining entity for IHSS workers. Massive Cost Shift According to estimates developed by CWDA using state data, the demise of the county IHSS MOE will result in more than $623 million in increased county costs above the amount that counties are dedicating to their current MOE obligations in 2017-18, rising to $1.6 billion in 2022-23, assuming that the seven percent cut to services hours is reinstated when the current MCO tax expires in 2019- 20, as current law requires. This figure also assumes that the elimination of the IHSS MOE requires the reapplication of existing statutory sharing ratios for the nonfederal share of the IHSS program (65 percent state and 35 percent county) and that the current $12.10 per hour state wage participation cap remains in place. Why the huge number for the budget year and especially in the out years? The estimate above represents five years of cost increases in the IHSS program shifted to counties. The IHSS costs increases are based on normal program growth as well as the suite of new costs recently enacted by the state – the minimum wage increase up to $15 per hour by 2022 and the extension of three paid sick leave days to IHSS workers (SB 3, Chapter No. 4, Statutes of 2016) – as well as recent federal overtime regulations for home care workers. The 2015-16 Budget Act also restored a seven percent across-the-board cut in IHSS hours, further increasing the costs of the program above 2012 levels. The state approved these new costs while it had the responsibility for the program under the IHSS MOE cost sharing structure. In fact, the state has budgeted in the current year for the $0.50 minimum wage increase that took effect on January 1 (more than $17 million General Fund for six months) and the costs of providing federal overtime pay ($443.8 million General Fund in the current year). The end of the CCI means that all of these new state-imposed costs, on top of the normal program growth costs, will be shifted to the counties. Our members indicate that they are unable to bear these significant new costs for the IHSS program, even with some 1991 Realignment revenues. 1991 Realignment Impacts Counties use dedicated 1991 Realignment revenues to contribute their current MOE amounts, and March 7, 2017 Contra Costa County Board of Supervisors Minutes 347 previously used these funds for normal IHSS program costs. However, the significant new added costs that are being shifted to the counties exceed the revenue mechanics of the 1991 Realignment structure. According to our initial analysis, the gap between the estimated revenues provided through 1991 Realignment and the amount of these new costs is $484 million in 2018-19, increasing to a $1 billion chasm in 2023-24. This estimate assumes the state enjoys steady economic growth and all current policies remain in place. In the event of a recession—even a mild one—or changes to health or human service programs, such as the repeal of the Affordable Care Act, the gap between needs and revenues would increase tremendously. Because 1991 Realignment also funds indigent health and mental health services, as well as public health, the impact of this cost shift would reverberate through other programs. Since IHSS is an entitlement and a caseload-driven program within 1991 Realignment, any increase in IHSS costs reduces the future share of growth funding received by the Health and Mental Health Subaccounts. Because of this, the size and scope of the IHSS cost shift back to counties will strangle the funding available for other 1991 Realignment-funded services at the county level. The magnitude of the cost shift also threatens county General Fund spending, most of which is currently applied to public safety and the maintenance of local streets and roads, among other state and local priorities. We are also concerned that while 1991 Realignment revenues during the years in which the MOE was in effect were generally sufficient to cover the county share of costs for the program, these revenues are currently less stable and subject to decline due to slowdowns in parts of the economy, and, as our analysis above indicates, are insufficient to cover the additional state- imposed IHSS program costs enacted since 2012. Collective Bargaining The CCI deal also included a provision to transfer IHSS collective bargaining from counties participating in the CCI to the state and intent language to eventually expand the CCI to all 58 counties while also transferring their collective bargaining responsibilities to the IHSS Statewide Authority. The CCI calculation as required by statute within the January 10 budget sets in motion the return of collective bargaining from the Statewide Authority to the seven CCI pilot counties. These counties were notified last week of the official transfer of collective bargaining and the resumption of their responsibility to bargain with IHSS workers for wages and benefits. The notification letters state that the counties are only responsible for the terms of the county-bargained contracts at the time they had been transferred to the Statewide Authority, rather than any new contract changes approved by the Statewide Authority in the intervening time; however, both counties and IHSS workers are unclear about the timeline for resuming bargaining. Further, the magnitude of the program cost shift and the fiscal uncertainty faced by each county as a result may severely constrain their ability to offer any additional wage or benefit changes to their workers. Crucial questions must be resolved before counties can move forward with bargaining new contracts for our IHSS workers. March 7, 2017 Contra Costa County Board of Supervisors Minutes 348 Coordinated Care The Governor’s January 10 Budget Proposal preserves components of the Cal MediConnect program. Counties that have implemented CCI do note improvements in care coordination and communication between health providers and IHSS staff. However, Director Cohen’s calculation of the cost savings within the CCI also includes the “costs” of the IHSS MOE. We support taking another look at the CCI as a whole, making changes where necessary and giving the program more time to achieve the state’s savings goals. Also, on behalf of our members, we have worked hard with health plans, consumers, and labor organizations to urge the continuation of the CCI, and played a key role in supporting last year’s Managed Care Organization (MCO) tax to provide additional funding for the CCI. Counties have remained committed to all aspects of the CCI and believe the Governor and the Legislature have a role to play to improve the CCI and avert this devastating cost shift to counties. Conclusion Counties have proudly administered the IHSS program since 1991, when it was realigned to our members. County social workers and IHSS providers are the backbone of this social services program, which has proven to reduce care costs while also allowing seniors and disabled people to remain in their own homes rather than in nursing or institutional levels of care. The transfer of IHSS program costs to counties will have detrimental impacts on the Californians in need of public health and mental health services that are funded by 1991 Realignment, only a few short years after 1991 Realignment growth had again become available, in addition to other county services. Our opposition to the cessation of the CCI and the transfer of new state IHSS program costs – minimum wage increases, paid sick leave, overtime costs, and restorations of pre-2012 program cuts – onto counties is based on both the staggering local fiscal impacts and our belief that CCI can be reinvented to more effectively and efficiently help the most vulnerable Californians. We ask the Legislature to work with counties and other stakeholders to arrive at a fair solution to IHSS program funding and responsibilities and work to ensure the stability and sustainability of IHSS – and other critical county services – for years to come. Thank you, Matt Cate Karen Keeslar CSAC Executive Director CAPA Executive Director Frank Mecca Michelle Gibbons CWDA Executive Director CHEAC Executive Director March 7, 2017 Contra Costa County Board of Supervisors Minutes 349 Kirsten Barlow Paul Smith CBHDA Executive Director RCRC Vice President of Governmental Affairs Jolena Voorhis UCC Executive Director cc: The Honorable Kevin de León, President pro Tempore, California State Senate Michael Cohen, Director, Department of Finance Will Lightbourne, Director, Department of Social Services Jennifer Kent, Director, Department of Health Care Services Craig Cornett, Office of Senate President pro Tempore de León Chris Woods, Office of Speaker Anthony Rendon Ben Johnson, Legislative Analyst’s Office Kirk Feely, Senate Republican Caucus Cyndi Hillery, Assembly Republican Caucus March 7, 2017 Contra Costa County Board of Supervisors Minutes 350 RECOMMENDATION(S): ADOPT a position of "Support" on SB 3 (Beall): Affordable Housing Bond Act of 2018, as recommended by the Legislation Committee. FISCAL IMPACT: Unknown fiscal impact on Contra Costa County. This bill would enact the Affordable Housing Bond Act of 2018, which, if adopted, would authorize the issuance of State bonds in the amount of $3,000,000,000 pursuant to the State General Obligation Bond Law. BACKGROUND: SB 3 (Beall): Affordable Housing Bond Act of 2018, was introduced on 12/5/2016. It has been referred to two Senate committees: Transportation and Housing; and Government and Finance. Under existing law, there are programs providing assistance for, among other things, emergency housing, multifamily housing, farmworker housing, home ownership for very low and low?income households, and downpayment assistance for first-time home buyers. Existing law also authorizes the issuance of bonds in specified amounts pursuant to the State General Obligation Bond Law and requires that proceeds from the sale of these bonds be used to finance various existing housing programs, capital outlay related to infill development, brownfield cleanup that promotes infill development, and housing-related parks. This bill would enact the Affordable Housing Bond Act of 2018, which, if adopted, would authorize the issuance of bonds in the amount of $3,000,000,000 pursuant to the State General Obligation Bond Law. Proceeds from the sale APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: L. DeLaney, 925-335-1097 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 32 To:Board of Supervisors From:LEGISLATION COMMITTEE Date:March 7, 2017 Contra Costa County Subject:Support Position on SB 3 (Beall): Affordable Housing Bond Act of 2018 March 7, 2017 Contra Costa County Board of Supervisors Minutes 351 of these bonds would be used to finance various existing housing programs, as well as infill infrastructure financing and affordable housing matching grant programs, as provided. This bill would provide for submission of the bond act to the voters at the November 6, 2018, statewide general election in accordance with specified law. This bill requires a 2/3 vote of the Legislature to be placed on the ballot. No bill analysis has been prepared as yet. The text of the bill is included in Attachment A. The Legislation Committee of the Board of Supervisors considered this bill at its Feb. 13, 2017 meeting and found it consistent with the Board's adopted Platform, policy #165, and voted unanimously to direct staff to place this on the Board's consent calendar for action. #165. SUPPORT efforts to increase the supply of affordable housing, including, but not limited to, state issuance of private activity bonds, affordable and low income housing bond measures, low-income housing tax credits and state infrastructure financing. March 7, 2017 Contra Costa County Board of Supervisors Minutes 352 BACKGROUND: (CONT'D) This position supports a number of goals in the County General Plan Housing Element. CONSEQUENCE OF NEGATIVE ACTION: Without a position on the bill, the County could not advocate on it. ATTACHMENTS Attachment A: SB 3 (Beall) March 7, 2017 Contra Costa County Board of Supervisors Minutes 353 SENATE BILL No. 3 Introduced by Senator Beall December 5, 2016 An act to add Part 16 (commencing with Section 54000) to Division 31 of the Health and Safety Code, relating to housing, by providing the funds necessary therefor through an election for the issuance and sale of bonds of the State of California and for the handling and disposition of those funds, and declaring the urgency thereof, to take effect immediately. legislative counsel’s digest SB 3, as introduced, Beall. Affordable Housing Bond Act of 2018. Under existing law, there are programs providing assistance for, among other things, emergency housing, multifamily housing, farmworker housing, home ownership for very low and low-income households, and downpayment assistance for first-time home buyers. Existing law also authorizes the issuance of bonds in specified amounts pursuant to the State General Obligation Bond Law and requires that proceeds from the sale of these bonds be used to finance various existing housing programs, capital outlay related to infill development, brownfield cleanup that promotes infill development, and housing-related parks. This bill would enact the Affordable Housing Bond Act of 2018, which, if adopted, would authorize the issuance of bonds in the amount of $3,000,000,000 pursuant to the State General Obligation Bond Law. Proceeds from the sale of these bonds would be used to finance various existing housing programs, as well as infill infrastructure financing and affordable housing matching grant programs, as provided. March 7, 2017 Contra Costa County Board of Supervisors Minutes 354 This bill would provide for submission of the bond act to the voters at the November 6, 2018, statewide general election in accordance with specified law. This bill would declare that it is to take effect immediately as an urgency statute. Vote: 2⁄3. Appropriation: no. Fiscal committee: yes. State-mandated local program: no. The people of the State of California do enact as follows: line 1 SECTION 1. The Legislature finds and declares all of the line 2 following: line 3 (a)  California is experiencing an extreme housing shortage with line 4 2.2 million extremely low income and very low income renter line 5 households competing for only 664,000 affordable rental homes. line 6 This leaves more than 1.54 million of California’s lowest income line 7 households without access to affordable housing. line 8 (b)  While homelessness across the United States is in an overall line 9 decline, homelessness in California is rising. In 2015, California line 10 had 115,738 homeless people, which accounted for 21 percent of line 11 the nation’s homeless population. This is an increase of 1.6 percent line 12 from the prior year. California also had the highest rate of line 13 unsheltered people, at 64 percent or 73,699 people; the largest line 14 numbers of unaccompanied homeless children and youth, at 10,416 line 15 people or 28 percent of the national total; the largest number of line 16 veterans experiencing homelessness, at 11,311 or 24 percent of line 17 the national homeless veteran population; and the second largest line 18 number of people in families with chronic patterns of homelessness, line 19 at 22,582 or 11 percent of the state’s homeless family population. line 20 (c)  California is home to 21 of the 30 most expensive rental line 21 housing markets in the country, which has had a disproportionate line 22 impact on the middle class and the working poor. California line 23 requires the third highest wage in the country to afford housing, line 24 behind Hawaii and Washington, D.C. The fair market rent, which line 25 indicates the amount of money that a given property would require line 26 if it were open for leasing, for a two-bedroom apartment is $1,386. line 27 To afford this level of rent and utilities, without paying more than line 28 30 percent of income on housing, a household must earn an hourly line 29 “housing wage” of $26.65 per hour. This means that a person line 30 earning minimum wage must work an average of three jobs to pay 2 March 7, 2017 Contra Costa County Board of Supervisors Minutes 355 line 1 the rent for a two-bedroom unit. In some areas of the state, these line 2 numbers are even higher. line 3 (d)  Low-income families are forced to spend more and more of line 4 their income on rent, which leaves little else for other basic line 5 necessities. Many renters must postpone or forgo home ownership, line 6 live in more crowded housing, commute further to work, or, in line 7 some cases, choose to live and work elsewhere. line 8 (e)  California has seen a significant reduction of state funding line 9 in recent years. The funds from Proposition 46 of 2002 and line 10 Proposition 1C of 2006, totaling nearly $5 billion for a variety of line 11 affordable housing programs, have been expended. Combined with line 12 the loss of redevelopment funds, $1.5 billion of annual state line 13 investment dedicated to housing has been lost, leaving several line 14 critical housing programs unfunded. line 15 (f)  High housing costs and the shortage of housing stock in line 16 California directly affect the future health of California’s economy line 17 and, given the staggering numbers indicated above, bold action is line 18 necessary. Investment in existing and successful housing programs line 19 to expand the state’s housing stock should benefit California’s line 20 homeless and low-income earners, as well as some of the state’s line 21 most vulnerable populations, including foster and at-risk youth, line 22 persons with developmental and physical disabilities, farmworkers, line 23 the elderly, single parents with children, and survivors of domestic line 24 violence. Investments should also be made in housing for Medi-Cal line 25 recipients served through a county’s Section 1115 Waiver Whole line 26 Person Care Pilot program and family day care providers. line 27 (g)  Investment in housing creates jobs and provides local line 28 benefits. The estimated one-year impacts of building 100 rental line 29 apartments in a typical local area include $11.7 million in local line 30 income, $2.2 million in taxes and other revenue for local line 31 governments, and 161 local jobs or 1.62 jobs per apartment. The line 32 additional annually recurring impacts of building 100 rental line 33 apartments in a typical local area include $2.6 million in local line 34 income, $503,000 in taxes and other revenue for local governments, line 35 and 44 local jobs or .44 jobs per apartment. line 36 SEC. 2. Part 16 (commencing with Section 54000) is added to line 37 Division 31 of the Health and Safety Code, to read: 3 March 7, 2017 Contra Costa County Board of Supervisors Minutes 356 line 1 PART 16. AFFORDABLE HOUSING BOND ACT OF 2018 line 2 line 3 Chapter 1. General Provisions line 4 line 5 54000. This part shall be known, and may be cited, as the line 6 Affordable Housing Bond Act of 2018. line 7 54002. As used in this part, the following terms have the line 8 following meanings: line 9 (a)  “Board” means the Department of Housing and Community line 10 Development for programs administered by the department, and line 11 the California Housing Finance Agency for programs administered line 12 by the agency. line 13 (b)  “Committee” means the Housing Finance Committee created line 14 pursuant to Section 53524 and continued in existence pursuant to line 15 Sections 53548 and 54014. line 16 (c)  “Fund” means the Affordable Housing Bond Act Trust Fund line 17 of 2018 created pursuant to Section 54006. line 18 54004. This part shall only become operative upon adoption line 19 by the voters at the November 6, 2018, statewide general election. line 20 line 21 Chapter 2. Affordable Housing Bond Act Trust Fund line 22 of 2018 and Program line 23 line 24 54006. The Affordable Housing Bond Act Trust Fund of 2018 line 25 is hereby created within the State Treasury. It is the intent of the line 26 Legislature that the proceeds of bonds deposited in the fund shall line 27 be used to fund the housing-related programs described in this line 28 chapter. The proceeds of bonds issued and sold pursuant to this line 29 part for the purposes specified in this chapter shall be allocated in line 30 the following manner: line 31 (a)  One billion five hundred million dollars ($1,500,000,000) line 32 to be deposited in the Multifamily Housing Account, which is line 33 hereby created in the fund. Upon appropriation by the Legislature, line 34 the moneys in the account may be appropriated for the Multifamily line 35 Housing Program authorized by Chapter 6.7 (commencing with line 36 Section 50675) of Part 2, to be expended to assist in the new line 37 construction, rehabilitation, and preservation of permanent and line 38 transitional rental housing for persons with incomes of up to 60 line 39 percent of the area median income (AMI). 4 March 7, 2017 Contra Costa County Board of Supervisors Minutes 357 line 1 (b)  Six hundred million dollars ($600,000,000) to be deposited line 2 in the Transit-Oriented Development and Infill Infrastructure line 3 Account, which is hereby created within the fund. The moneys in line 4 the account shall be used for the following purposes: line 5 (1)  Two hundred million dollars ($200,000,000) to be deposited line 6 into the Transit-Oriented Development Implementation Fund, line 7 established pursuant to Section 53561, for expenditure, upon line 8 appropriation by the Legislature, pursuant to the Transit-Oriented line 9 Development Implementation Program authorized by Part 13 line 10 (commencing with Section 53560) to provide local assistance to line 11 cities, counties, cities and counties, transit agencies, and developers line 12 for the purpose of developing or facilitating the development of line 13 higher density uses within close proximity to transit stations that line 14 will increase public transit ridership. These funds may also be line 15 expended for any authorized purpose of this program. line 16 (2)  Three hundred million dollars ($300,000,000) to be deposited line 17 in the Infill Infrastructure Financing Account, which is hereby line 18 created within the fund. Moneys in the account shall be available, line 19 upon appropriation by the Legislature, pursuant to the Infill line 20 Incentive Grant Program of 2007 established by Section 53545.13 line 21 for infill incentive grants to assist in the new construction and line 22 rehabilitation of infrastructure that supports high-density affordable line 23 and mixed-income housing in locations designated as infill, line 24 including, but not limited to, any of the following: line 25 (A)  Park creation, development, or rehabilitation to encourage line 26 infill development. line 27 (B)  Water, sewer, or other public infrastructure costs associated line 28 with infill development. line 29 (C)  Transportation improvements related to infill development line 30 projects. line 31 (D)  Traffic mitigation. line 32 These funds may also be expended for any authorized purpose line 33 of this program. line 34 (3)  One hundred million dollars ($100,000,000) to be deposited line 35 into the Building Equity and Growth in Neighborhoods (BEGIN) line 36 Program Fund, established pursuant to Section 50860, for line 37 expenditure, upon appropriation by the Legislature, pursuant to line 38 the BEGIN Program authorized by Chapter 14.5 (commencing line 39 with Section 50860) of Part 2 to make grants to qualifying cities, line 40 counties, or cities and counties that shall be used for downpayment 5 March 7, 2017 Contra Costa County Board of Supervisors Minutes 358 line 1 assistance to qualifying first-time home buyers or low- and line 2 moderate-income buyers purchasing newly constructed homes in line 3 a BEGIN project. These funds may also be expended for any line 4 authorized purpose of this program. line 5 (c)  Six hundred million dollars ($600,000,000) to be deposited line 6 in the Special Populations Housing Account, which is hereby line 7 created within the fund. The moneys in the account shall be used line 8 for the following purposes: line 9 (1)  Three hundred million dollars ($300,000,000) to be deposited line 10 in the Joe Serna, Jr. Farmworker Housing Grant Fund, established line 11 pursuant to Section 50517.5, for expenditure, upon appropriation line 12 by the Legislature, to fund grants or loans, or both, for local public line 13 entities, nonprofit corporations, limited liability companies, and line 14 limited partnerships, for the construction or rehabilitation of line 15 housing for agricultural employees and their families or for the line 16 acquisition of manufactured housing as part of a program to address line 17 and remedy the impacts of current and potential displacement of line 18 farmworker families from existing labor camps, mobilehome parks, line 19 or other housing. These funds may also be expended for any line 20 authorized purpose of this program. line 21 (2)  Three hundred million dollars ($300,000,000) to be deposited line 22 in the Local Housing Trust Matching Grant Program Account, line 23 which is hereby created within the fund. Moneys in the account line 24 shall be available, upon appropriation by the Legislature, pursuant line 25 to the Local Housing Trust Fund Matching Grant Program line 26 established by Section 50842.2 to fund competitive grants or loans line 27 to local housing trust funds that develop, own, lend, or invest in line 28 affordable housing and used to create pilot programs to demonstrate line 29 innovative, cost-saving approaches to creating or preserving line 30 affordable housing. Local housing trust funds shall be derived on line 31 an ongoing basis from private contribution or governmental sources line 32 that are not otherwise restricted in use for housing programs. These line 33 funds may also be expended for any authorized purpose of this line 34 program. line 35 (d)  Three hundred million dollars ($300,000,000) to be deposited line 36 in the Home Ownership Development Account, which is hereby line 37 created within the fund. The moneys in the account shall be, upon line 38 appropriation by the Legislature, available for the CalHome line 39 Program authorized by Chapter 6 (commencing with Section line 40 50650) of Part 2, to provide direct, forgivable loans to assist 6 March 7, 2017 Contra Costa County Board of Supervisors Minutes 359 line 1 development projects involving multiple home ownership units, line 2 including single-family subdivisions, for self-help mortgage line 3 assistance programs, and for manufactured homes. These funds line 4 may also be expended for any authorized purpose of this program. line 5 54008. (a)  The Legislature may, from time to time, amend line 6 any law related to programs to which funds are, or have been, line 7 allocated pursuant to this chapter for the purposes of improving line 8 the efficiency and effectiveness of those programs or to further line 9 the goals of those programs. line 10 (b)  The Legislature may amend this chapter to reallocate the line 11 proceeds of bonds issued and sold pursuant to this part among the line 12 programs to which funds are to be allocated pursuant to this chapter line 13 as necessary to effectively promote the development of affordable line 14 housing in this state. line 15 line 16 Chapter 3. Fiscal Provisions line 17 line 18 54010. Bonds in the total amount of three billion dollars line 19 ($3,000,000,000), exclusive of refunding bonds issued pursuant line 20 to Section 54026, or so much thereof as is necessary as determined line 21 by the committee, are hereby authorized to be issued and sold for line 22 carrying out the purposes expressed in this part and to reimburse line 23 the General Obligation Bond Expense Revolving Fund pursuant line 24 to Section 16724.5 of the Government Code. All bonds herein line 25 authorized which have been duly issued, sold, and delivered as line 26 provided herein shall constitute valid and binding general line 27 obligations of the state, and the full faith and credit of the state is line 28 hereby pledged for the punctual payment of both principal of and line 29 interest on those bonds when due. line 30 54012. The bonds authorized by this part shall be prepared, line 31 executed, issued, sold, paid, and redeemed as provided in the State line 32 General Obligation Bond Law (Chapter 4 (commencing with line 33 Section 16720) of Part 3 of Division 4 of Title 2 of the Government line 34 Code), except subdivisions (a) and (b) of Section 16727 of the line 35 Government Code to the extent that those provisions are line 36 inconsistent with this part, and all of the provisions of that law as line 37 amended from time to time apply to the bonds and to this part, line 38 except as provided in Section 54028, and are hereby incorporated line 39 in this part as though set forth in full in this part. 7 March 7, 2017 Contra Costa County Board of Supervisors Minutes 360 line 1 54014. (a)  Solely for the purpose of authorizing the issuance line 2 and sale, pursuant to the State General Obligation Bond Law, of line 3 the bonds authorized by this part, the committee is continued in line 4 existence. For the purposes of this part, the Housing Finance line 5 Committee is “the committee” as that term is used in the State line 6 General Obligation Bond Law. line 7 (b)  The committee may adopt guidelines establishing line 8 requirements for administration of its financing programs to the line 9 extent necessary to protect the validity of, and tax exemption for, line 10 interest on the bonds. The guidelines shall not constitute rules, line 11 regulations, orders, or standards of general application and are not line 12 subject to Chapter 3.5 (commencing with Section 11340) of Part line 13 1 of Division 3 of Title 2 of the Government Code. line 14 (c)  For the purposes of the State General Obligation Bond Law, line 15 the Department of Housing and Community Development is line 16 designated the “board” for programs administered by the line 17 department, and the California Housing Finance Agency is the line 18 “board” for programs administered by the agency. line 19 54016. Upon request of the board stating that funds are needed line 20 for purposes of this part, the committee shall determine whether line 21 or not it is necessary or desirable to issue bonds authorized pursuant line 22 to this part in order to carry out the actions specified in Section line 23 54006, and, if so, the amount of bonds to be issued and sold. line 24 Successive issues of bonds may be authorized and sold to carry line 25 out those actions progressively, and are not required to be sold at line 26 any one time. Bonds may bear interest subject to federal income line 27 tax. line 28 54018. There shall be collected annually, in the same manner line 29 and at the same time as other state revenue is collected, a sum of line 30 money in addition to the ordinary revenues of the state, sufficient line 31 to pay the principal of, and interest on, the bonds each year. It is line 32 the duty of all officers charged by law with any duty in regard to line 33 the collections of state revenues to do or perform each and every line 34 act which is necessary to collect that additional sum. line 35 54020. Notwithstanding Section 13340 of the Government line 36 Code, there is hereby appropriated from the General Fund in the line 37 State Treasury, for the purposes of this part, an amount that will line 38 equal the total of both of the following: 8 March 7, 2017 Contra Costa County Board of Supervisors Minutes 361 line 1 (a)  The sum annually necessary to pay the principal of, and line 2 interest on, bonds issued and sold pursuant to this part, as the line 3 principal and interest become due and payable. line 4 (b)  The sum which is necessary to carry out Section 54024, line 5 appropriated without regard to fiscal years. line 6 54022. The board may request the Pooled Money Investment line 7 Board to make a loan from the Pooled Money Investment Account, line 8 in accordance with Section 16312 of the Government Code, for line 9 purposes of this part. The amount of the request shall not exceed line 10 the amount of the unsold bonds that the committee has, by line 11 resolution, authorized to be sold, excluding any refunding bonds line 12 authorized pursuant to Section 54026, for purposes of this part, line 13 less any amount withdrawn pursuant to Section 54024. The board line 14 shall execute any documents as required by the Pooled Money line 15 Investment Board to obtain and repay the loan. Any amount loaned line 16 shall be deposited in the fund to be allocated in accordance with line 17 this part. line 18 54024. For purposes of carrying out this part, the Director of line 19 Finance may, by executive order, authorize the withdrawal from line 20 the General Fund of any amount or amounts not to exceed the line 21 amount of the unsold bonds that the committee has, by resolution, line 22 authorized to be sold, excluding any refunding bonds authorized line 23 pursuant to Section 54026, for purposes of this part, less any line 24 amount withdrawn pursuant to Section 54022. Any amounts line 25 withdrawn shall be deposited in the fund to be allocated in line 26 accordance with this part. Any moneys made available under this line 27 section shall be returned to the General Fund, plus the interest that line 28 the amounts would have earned in the Pooled Money Investment line 29 Account, from moneys received from the sale of bonds which line 30 would otherwise be deposited in that fund. line 31 54026. The bonds may be refunded in accordance with Article line 32 6 (commencing with Section 16780) of Chapter 4 of Part 3 of line 33 Division 4 of Title 2 of the Government Code. Approval by the line 34 electors of this act shall constitute approval of any refunding bonds line 35 issued to refund bonds issued pursuant to this part, including any line 36 prior issued refunding bonds. Any bond refunded with the proceeds line 37 of a refunding bond as authorized by this section may be legally line 38 defeased to the extent permitted by law in the manner and to the line 39 extent set forth in the resolution, as amended from time to time, line 40 authorizing that refunded bond. 9 March 7, 2017 Contra Costa County Board of Supervisors Minutes 362 line 1 54028. Notwithstanding any provisions in the State General line 2 Obligation Bond Law, the maturity date of any bonds authorized line 3 by this part shall not be later than 35 years from the date of each line 4 such bond. The maturity of each series shall be calculated from line 5 the date of each series. line 6 54030. The Legislature hereby finds and declares that, line 7 inasmuch as the proceeds from the sale of bonds authorized by line 8 this part are not “proceeds of taxes” as that term is used in Article line 9 XIII B of the California Constitution, the disbursement of these line 10 proceeds is not subject to the limitations imposed by that article. line 11 54032. Notwithstanding any provision of the State General line 12 Obligation Bond Law with regard to the proceeds from the sale of line 13 bonds authorized by this part that are subject to investment under line 14 Article 4 (commencing with Section 16470) of Chapter 3 of Part line 15 2 of Division 4 of Title 2 of the Government Code, the Treasurer line 16 may maintain a separate account for investment earnings, may line 17 order the payment of those earnings to comply with any rebate line 18 requirement applicable under federal law, and may otherwise direct line 19 the use and investment of those proceeds so as to maintain the line 20 tax-exempt status of tax-exempt bonds and to obtain any other line 21 advantage under federal law on behalf of the funds of this state. line 22 54034. All moneys derived from premiums and accrued interest line 23 on bonds sold pursuant to this part shall be transferred to the line 24 General Fund as a credit to expenditures for bond interest; line 25 provided, however, that amounts derived from premiums may be line 26 reserved and used to pay the costs of issuance of the related bonds line 27 prior to transfer to the General Fund. line 28 SEC. 3. Section 2 of this act shall become operative upon the line 29 adoption by the voters of the Affordable Housing Bond Act of line 30 2018. line 31 SEC. 4. Section 2 of this act shall be submitted by the Secretary line 32 of State to the voters at the November 6, 2018, statewide general line 33 election. line 34 SEC. 5. This act is an urgency statute necessary for the line 35 immediate preservation of the public peace, health, or safety within line 36 the meaning of Article IV of the Constitution and shall go into line 37 immediate effect. The facts constituting the necessity are: 10 March 7, 2017 Contra Costa County Board of Supervisors Minutes 363 line 1 In order to maximize the time available for the analysis and line 2 preparation of the bond act proposed by Section 2 of this act, it is line 3 necessary that this act take effect immediately. O 11 March 7, 2017 Contra Costa County Board of Supervisors Minutes 364 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22035 to add four (4) Health Services Planner/Evaluator - Level A (VCXC) positions at salary plan and grade level ZB2 1099 ($3,540 - $5,127) and two (2) Clerk-Specialist Level (JWXD) positions at salary plan and grade level 3RX 1156 ($3,627 - $4,632) in the Health Services Department. FISCAL IMPACT: Upon approval, this action will result in an annual cost of approximately $614,826, which includes estimated pension costs of $126,839. This cost will be 100% offset by the Whole Person Care Program grant funds. BACKGROUND: Contra Costa Health Services received funding for a Whole Person Care (WPC) Program from the California Department of Health Care Services (DHCS). The program provides coordination of services through a three-pronged approach: 1) Integrated and Coordinated Data Systems, 2) Enhanced and Coordinated Case Management, and 3) a Sobering Center to improve the health and well-being of a vulnerable population. It targets Medi-Cal patients who are high risk and high utilizers of high acuity medical services. The WPC program requires a robust staffing to meet the deliverables set forth by DHCS. The Health Services APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Jo-Anne Linares, (925) 957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: C. 40 To:Board of Supervisors From:William Walker, M.D., Health Services Date:March 7, 2017 Contra Costa County Subject:Add four Health Services Planner/Evaluator-Level A and two Clerk-Specialist positions in the Health Services Department March 7, 2017 Contra Costa County Board of Supervisors Minutes 365 BACKGROUND: (CONT'D) Planner/Evaluator positions will perform program planning and evaluation to assist in identifying delivery problems and conducting of needs assessments studies in addition to research and evaluative studies of the effectiveness of the WPC program. The Clerk-Specialist positions will perform administrative support functions. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, Health Services will not have the appropriate staff for the WPC program and risk losing $20 million annual funds from DHCS. AGENDA ATTACHMENTS P300 No. 22035 HSD MINUTES ATTACHMENTS Signed P300 22035 March 7, 2017 Contra Costa County Board of Supervisors Minutes 366 POSITION ADJUSTMENT REQUEST NO. 22035 DATE 2/13/2017 Department No./ Department Health Services Budget Unit No. 0450 Org No. 6377 Agency No. A18 Action Requested: Add four (4) full-time Health Services Planner/Evaluator-Level A (VCXC) positions and two (2) full-time Clerk-Specialist Level (JWXD) positions in the Health Services Department. Proposed Effective Date: 3/8/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $614,826.18 Net County Cost Total this FY $204,942.06 N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Whole Person Care Act funds Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jo-Anne Linares ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 2/28/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 2/28/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 March 7, 2017 Contra Costa County Board of Supervisors Minutes 367 REQUEST FOR PROJECT POSITIONS Department Date 3/1/2017 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY March 7, 2017 Contra Costa County Board of Supervisors Minutes 368 March 7, 2017 Contra Costa County Board of Supervisors Minutes 369 March 7, 2017 Contra Costa County Board of Supervisors Minutes 370 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22015 to add one (1) Health and Human Services Research and Evaluation Manager (VQHA) (unrepresented) position at Salary Plan and Grade B85 1874 ($7,405-$9,001) and cancel one (1) vacant Social Services Program Assistant (X0SA) (represented) position #6316 at Salary Plan and Grade 255 1384 ($4,601-$5,592) in Employment and Human Services Department, Policy and Planning Division. FISCAL IMPACT: Approval of this action will result in an annual increase cost of $59,518 personnel expense and $20,831 annual pension expense. Cost will be partially offset by the cancellation of one vacant Social Service Program Assistant position. Annual cost will be funded by 42% Federal revenue, 48% State revenue, and 10% County cost. BACKGROUND: Employment and Human Services Department (EHSD) is requesting to add a Health and Human Services Research and Evaluation Manager to conduct department-wide research, analysis and program evaluation. EHSD currently does not have a designated position with the expertise in research and rigorous statistical analysis to evaluate APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Holly Trieu (925) 313-1560 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Holly Trieu C. 36 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 7, 2017 Contra Costa County Subject:Add one Health & Human Services Research Evaluation Manager and cancel one Social Services Program Assistant position in EHSD March 7, 2017 Contra Costa County Board of Supervisors Minutes 371 BACKGROUND: (CONT'D) department activities and programs. The Health and Human Services Research and Evaluation Manager will be responsible for analysis, research and evaluation of complex statistical data related to EHSD's operations to ensure compliance with critical state and federal funding sources and regulations. Responsibilities will include planning and directing research, evaluation of County-wide or area specific social and/or community service programs, analyze trends, develop and document performance outcomes and measures defined by state and federal agencies, grants and other projects. The position will collaborate with the department's Bureaus, other County departments, community partners, federal government or their appointed representatives, state, private, and other evaluation entities in determining methodology for research and evaluation. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Department will not have the appropriate personnel to meet the ongoing demands for statistical analysis, research, evaluation and planning required to adequately ensure compliance with funding sources, maximize revenue, assess impact and effectiveness of operations, and remain responsive to the needs of the community. CHILDREN'S IMPACT STATEMENT: None AGENDA ATTACHMENTS P300 No. 22015 EHSD MINUTES ATTACHMENTS Signed P300 22015 March 7, 2017 Contra Costa County Board of Supervisors Minutes 372 POSITION ADJUSTMENT REQUEST NO. 22015 DATE 12/12/2016 Department No./ Department Employment and Human Services Budget Unit No. 0501 Org No. 5101 Agency No. A19 Action Requested: Cancel one Social Services Program Assistant (XOSA) (position #6316) and add one Health and Human Services Research & Evaluation Manager (VQHA) in the Policy and Planning Divison of EHSD (AR40464) Proposed Effective Date: 2/1/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $59,518.00 Net County Cost $5,951.80 Total this FY $29,759.00 N.C.C. this FY $2,975.90 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 42% Federal, 48% State, 10% County Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Holly Trieu 3-1560 ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Kevin J. Corrigan 1/5/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 2/1/2017 Add one Health and Human Services Research & Evaluation Manager (VQHA) (unrepresented) position at Salary Plan and Grade B85 1874 ($7405-$9001) and cancel one vacant Social Services Program Assistant (X0SA) (represented) position #6316 at Salary Plan and Grade 255 1384 ($4601-$5592) in the Policy and Planning Division of the Employment and Human Services Department. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) OPARRA 2/1/2017 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 2/28/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 March 7, 2017 Contra Costa County Board of Supervisors Minutes 373 REQUEST FOR PROJECT POSITIONS Department Date 3/1/2017 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY March 7, 2017 Contra Costa County Board of Supervisors Minutes 374 March 7, 2017 Contra Costa County Board of Supervisors Minutes 375 March 7, 2017 Contra Costa County Board of Supervisors Minutes 376 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22034 to add one (1) Clerk – Experienced level (JWXB) position at salary plan and grade level 3RH - 0750 ($2,906 - $3,605) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, there will be an annual cost of approximately $76,734, which includes estimated pension costs of $31,972. The cost will be entirely offset with budgeted Mental Health Services Act funds. BACKGROUND: The Health Services Department is requesting to add one permanent full-time Clerk – Experienced Level positoin assigned to the Behavioral Health Division’s Older Adult Mental Health Program. The primary responsibility will include answering phones, filing mental health medical files, assisting with the increasing documentation required for Mental Health Services Act funding and clerical support to program managers, clinicians and senior peer counselors. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Melissa Carofanello - 925-957-5248 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: C. 39 To:Board of Supervisors From:William Walker, M.D., Health Services Date:March 7, 2017 Contra Costa County Subject:Add one permanent full-time Clerk - Experienced Level position in the Health Services Department March 7, 2017 Contra Costa County Board of Supervisors Minutes 377 BACKGROUND: (CONT'D) The Department has determined one full time Clerk – Experienced Level would be the most appropriate classification to address this growing need. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Health Services Department will not have the appropriate level of staffing for its Behavioral Health Division’s Older Adult Mental Health Program. CHILDREN'S IMPACT STATEMENT: AGENDA ATTACHMENTS P300 No. 22034 HSD MINUTES ATTACHMENTS Signed P300 22034 March 7, 2017 Contra Costa County Board of Supervisors Minutes 378 POSITION ADJUSTMENT REQUEST NO. 22034 DATE 2/2/2017 Department No./ Department HEALTH SERVICES Budget Unit No. 0467 Org No. 5735 Agency No. A18 Action Requested: Add one permanent full time Clerk - Experienced Level (JWXB) position in the Health Services Department - Behavioral Health Division. Proposed Effective Date: 3/8/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $76,733.61 Net County Cost $0.00 Total this FY $31,972.34 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Mental Health Services Act Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Melissa Carofanello ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 2/28/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 March 7, 2017 Contra Costa County Board of Supervisors Minutes 379 REQUEST FOR PROJECT POSITIONS Department Date 3/1/2017 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY March 7, 2017 Contra Costa County Board of Supervisors Minutes 380 March 7, 2017 Contra Costa County Board of Supervisors Minutes 381 March 7, 2017 Contra Costa County Board of Supervisors Minutes 382 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22033 to add one permanent full-time Clerk – Senior Level (JWXC) at salary level 3RX-1033 ($3,210 - $4,100) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this will result in an annual cost of approximately $85,467, which includes estimated pension costs of $17,468. The cost will be entirely offset with budgeted Mental Health Services Act funds. BACKGROUND: The Health Services Department is requesting to add one full time Clerk – Senior Level to assist with the collection of data for evaluation in the Behavioral Health Division’s Mental Health Services Act Program. Without the addition of this position Behavioral Health Division’s Administration will not be able to provide the administrative support and data needed to adequately administer the Mental Health Services Act Program and provide services to its participants. The Department has determined one full time Clerk – Senior Level would be the most appropriate solution to address this growing need. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Melissa Carofanello - 925-957-5248 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: C. 38 To:Board of Supervisors From:William Walker, M.D., Health Services Date:March 7, 2017 Contra Costa County Subject:Add one permanent full-time Clerk - Senior Level position in the Health Services Department March 7, 2017 Contra Costa County Board of Supervisors Minutes 383 CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Health Services Department will not have the appropriate level of administrative staffing for its Behavioral Health Division’s Mental Health Services Act Program. CHILDREN'S IMPACT STATEMENT: AGENDA ATTACHMENTS P300 No. 22033 HSD MINUTES ATTACHMENTS Signed P300 22033 March 7, 2017 Contra Costa County Board of Supervisors Minutes 384 POSITION ADJUSTMENT REQUEST NO. 22033 DATE 2/2/2017 Department No./ Department HEALTH SERVICES Budget Unit No. 0467 Org No. 5764 Agency No. A18 Action Requested: Add one permanent full time Clerk - Senior Level (JWXC) position in the Health Services - Behavioral Health Division. Proposed Effective Date: 3/8/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $85,467.00 Net County Cost $0.00 Total this FY $35,611.25 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Mental Health Services Act Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Melissa Carofanello ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 2/28/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 2/28/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 March 7, 2017 Contra Costa County Board of Supervisors Minutes 385 REQUEST FOR PROJECT POSITIONS Department Date 3/1/2017 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY March 7, 2017 Contra Costa County Board of Supervisors Minutes 386 March 7, 2017 Contra Costa County Board of Supervisors Minutes 387 March 7, 2017 Contra Costa County Board of Supervisors Minutes 388 RECOMMENDATION(S): ACKNOWLEDGE the results of the decertification election of the Probation Unit and Probation Supervisors Unit to be represented by the Deputy Sheriffs Association and no longer be represented by the Probation Peace Officers Association, as recommended by the Employee Relations Officer. FISCAL IMPACT: No fiscal impact. BACKGROUND: In October 2016, employees represented by the Probation and Probation Supervisors Units submitted a decertification petition to the Labor Relations Department requesting to decertify from the Probation Peace Officers Association. Signatures were verified and the Labor Relations Department requested California State Mediation and Conciliation Service (SMCS) to serve as a neutral party to conduct the election in accordance with Sections 34-12.012(c) and 34-12.018 of the Employer-Employee Relations Resolution (EERR). On February 22, 2017, an election vote count was conducted by SMCS to determine which organization would represent the Probation and Probation Supervisors Units. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Lisa Driscoll, County Finance Director 925-335-10123 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Dianne Dinsmore, Human Resources Director, Robert Campbell, County Auditor-Controller C. 33 To:Board of Supervisors From:David Twa, County Administrator Date:March 7, 2017 Contra Costa County Subject:Decertification Election Results (Probation Peace Officers Association) March 7, 2017 Contra Costa County Board of Supervisors Minutes 389 BACKGROUND: (CONT'D) > The following are the results of the election: Probation Unit Deputy Sheriffs Association: 144 votes Probation Peace Officers Association: 5 votes No Organization: 1 vote Total Ballots Cast: 150 Total Eligible Employees in the Probation Peace Officers Association - Probation Unit: 219 Probation Supervisors Unit Deputy Sheriffs Association: 21 votes Probation Peace Officers Association: 0 votes No Organization: 0 votes Total Ballots Cast: 21 Total Eligible Employees in the Probation Peace Officers Association - Supervisors Unit: 24 SMCS certified the election results. More than fifty percent (50%) of eligible employees in the Probation Unit and the Probation Supervisors Unit cast ballots in the election and a majority of the votes cast selected to be represented by the Deputy Sheriffs Association. Management will meet and confer with the Deputy Sheriffs Association on a contract for the Probation Unit and the Probation Supervisors Unit. CONSEQUENCE OF NEGATIVE ACTION: The election results will not be formally acknowledged. March 7, 2017 Contra Costa County Board of Supervisors Minutes 390 RECOMMENDATION(S): Adopt Position Adjustment Resolution No. 22032 to increase the hours of Senior Health Education Specialist – Project (VMW5) position #9464 from 32/40 to 40/40 at salary level TC5 - 1543 ($5,334 - $6,483) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, there is an annual cost of approximately $26,827, which includes estimated pension costs of $5,524. The cost will be entirely offset with budgeted Community Wellness & Prevention Program’s Tobacco Grant funds. (100% Third Party revenues) BACKGROUND: The Health Services Department is requesting to increase the hours of Senior Health Education Specialist - Project position #9464 from 32/40 to 40/40. This position resides in the Public Health Division’s Community Wellness & Prevention Program’s Tobacco Health Education, which is experiencing an increase in request for services along with an extension APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Melissa Carofanello - melissa.carofanello@hsd.cccounty.us - 925-957-5248 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: C. 35 To:Board of Supervisors From:William Walker, M.D., Health Services Date:March 7, 2017 Contra Costa County Subject:Increase hours of Senior Health Education Specialist -Project position in the Health Services Department March 7, 2017 Contra Costa County Board of Supervisors Minutes 391 BACKGROUND: (CONT'D) and increase of grant funding through 2021. In addition historically the department has found it difficult to fill this assignment’s part time position and full time positions provide increased consistency with working with the consumers of the Community Wellness & Prevention population. The Department has determined a full time Senior Health Education Specialist - Project is more appropriate than a part time Senior Health Education Specialist - Project and the employee is in agreement with this proposed hour increase. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Public Health Division’s Community Wellness & Prevention Program of the Health Services Department will not have adequate staffing to meet the demand and volume of client care for those we serve. CHILDREN'S IMPACT STATEMENT: AGENDA ATTACHMENTS P300 No. 22032 HSD MINUTES ATTACHMENTS Signed P300 22032 March 7, 2017 Contra Costa County Board of Supervisors Minutes 392 POSITION ADJUSTMENT REQUEST NO. 22032 DATE 2/2/2017 Department No./ Department HEALTH SERVICES Budget Unit No. 0450 Org No. 5776 Agency No. A18 Action Requested: Increase the hours of one permanent Senior Health Education Specisliat - Project (VMW5) position #9464 from 32/40 to permanent full-time 40/40 in the Health Services - Behavioral Health Division. Proposed Effective Date: 3/8/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $26,827.49 Net County Cost $0.00 Total this FY $11,178.12 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Third Party Funding Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Melissa Carofanello ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Enid Mendoza 2/28/2017 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 2/28/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 March 7, 2017 Contra Costa County Board of Supervisors Minutes 393 REQUEST FOR PROJECT POSITIONS Department Date 3/1/2017 No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY March 7, 2017 Contra Costa County Board of Supervisors Minutes 394 March 7, 2017 Contra Costa County Board of Supervisors Minutes 395 March 7, 2017 Contra Costa County Board of Supervisors Minutes 396 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22031 to reestablish the classification of CCHP Medical Director-Exempt (VPD4) (unrepresented) at salary plan and grade B85 2643 ($15,857.73). FISCAL IMPACT: No fiscal impact. BACKGROUND: On November 1, 2016, the Board of Supervisors adopted Position Adjustment Resolution No. 21979, which among other things eliminated the classification of CCHP Medical Director-Exempt (VPD4). Elimination of the exempt classification was made in error and the department wishes to reestablish the classification effective December 1, 2016. CONSEQUENCE OF NEGATIVE ACTION: The classification was eliminated in error. If this action is not approved employees currently in the classification will need to be reclassified. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Dianne Dinsmore, Human Resources Director 335-1766 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Dianne Dinsmore, Human Resources Director, Robert Campbell, County Auditor-Controller C. 34 To:Board of Supervisors From:David Twa, County Administrator Date:March 7, 2017 Contra Costa County Subject:Personnel Resolution No. 22031 to Reestablish the classification of CCHP Medical Director-Exempt March 7, 2017 Contra Costa County Board of Supervisors Minutes 397 AGENDA ATTACHMENTS P300 22031 MINUTES ATTACHMENTS Signed P300 22031 March 7, 2017 Contra Costa County Board of Supervisors Minutes 398 POSITION AD JUSTMENT REQUEST NO. 22031 DATE 2/24/2017 Department No./ Department Health Services Budget Unit No. 0860 Org No. 0860 Agency No. 18 Action Requested: Restablish the classification of (VPD4) at salary plan and grade B85 2643 ($15,857.73). Proposed Effective Date: 12/1/2016 No Classification Questionnaire attached: Yes No Total One-Time Costs (non-salary) associated with request: Estim ated total cost adjustment (salary / benefits / one time): Net County Cost $0.00 Total annual cost $0.00 Total this FY $0.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% CCHP Enterprise Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. William Walker ______________________________________ (for) Department Head REVIEW ED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Lisa Driscoll 2/24/17 ___________________________________ ________________ Deputy County Administrator Date DATE 2/27/2017 HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS Restablish the classification of (VPD4) at salary plan and grade B85 2643 ($15,857.73). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 12/1/16(Date) __________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 Dianne Dinsmore 2/27/17 X x 2/27/17 Lisa Driscoll March 7, 2017 Contra Costa County Board of Supervisors Minutes 399 REQUEST FOR PROJECT POSITIONS Department Date 2/17/2017 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial im plications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employm ent list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY March 7, 2017 Contra Costa County Board of Supervisors Minutes 400 March 7, 2017 Contra Costa County Board of Supervisors Minutes 401 March 7, 2017 Contra Costa County Board of Supervisors Minutes 402 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 22009 to reclassify position No. 6065 and its incumbent from Information Systems Programmer/Analyst III (LPTB) (represented) at salary plan and grade ZA5-1694 ($-6,194 -$7,529) to Information Systems Project Manager (LPNA) (represented) at salary plan and grade ZA5-1884 ($7,476 --$10,019) in the Library Department. FISCAL IMPACT: Upon approval this action will result in an annual cost to the Library Fund of approximately $11,441.00. No fiscal impact to the County General Fund. This position is funded in the Library budget. BACKGROUND: The incumbent’s job responsibilities have increased over the years. As lead of the Library’s Automation work-group, the incumbent provides supervisory direction for a technical staff of seven (7), oversees the Library computer programming and large systems support resources and conducts systems analysis and development activities. This work is important as the incumbent administers unique software, hardware, network and virtual needs specific to the Library as well as develops and monitors project budgets. The position is currently an IFPTE, Local 21 Supervisory Management position, and upon approval, will remain an IFPTE, Local 21 Supervisory Management position. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Michelle McCauley, (925) 608-7702 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Michelle McCauley C. 37 To:Board of Supervisors From:Melinda Cervantes, County Librarian Date:March 7, 2017 Contra Costa County Subject:Reclassify Information Systems Programmer/Analyst III Position to Information Systems Project Manager Position March 7, 2017 Contra Costa County Board of Supervisors Minutes 403 CONSEQUENCE OF NEGATIVE ACTION: Failure to reclassify the Information Systems Programmer/Analyst III position to an Information Systems Project Manager position will result in the position being inappropriately classified for the level of work being performed. CHILDREN'S IMPACT STATEMENT: Not applicable. AGENDA ATTACHMENTS P300 22009 Reclass ISPA III to Info Sys Project Mgr in Library MINUTES ATTACHMENTS Signed P300 22009 March 7, 2017 Contra Costa County Board of Supervisors Minutes 404 POSITION ADJUSTMENT REQUEST NO. 22009 DATE 12/30/2016 Department No./ Department County Library Budget Unit No. 0620 Org No. 3714 Agency No. 85 Action Requested: Reclassify position #6065 and incumbent from Information Systems Programmer/Analyst III (LPTB) to Information Systems Project Manager (LPNA) Proposed Effective Date: 1/1/2017 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $11,441.00 Net County Cost $0.00 Total this FY $5,720.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Library Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Melinda S. Cervantes ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT BR for JE 12/30/16 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 1/4/2017 To reclassify position No. 6065 and its incumbent from Information Systems Programmer/Analyst III (LPTB) (represented) at salary plan and grade ZA5-1694 ($6,194 - $7,529) to Information Systems Project Manager (LPNA) (represented) at salary plan and grade ZA5-1884 ($7,476 - $10,019) in Library Administration effective on the Board action date. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Eldreai Ellis 1/4/2017 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 2/21/2017 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie DiMaggio Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: Reclassify position #6065 and incumbent from Information Systems Programmer/Analyst III (LPTB) to Information Systems Program Manager (LPNA) P300 (M347) Rev 3/15/01 March 7, 2017 Contra Costa County Board of Supervisors Minutes 405 REQUEST FOR PROJECT POSITIONS Department Date 2/21/2017 No. xxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY March 7, 2017 Contra Costa County Board of Supervisors Minutes 406 March 7, 2017 Contra Costa County Board of Supervisors Minutes 407 March 7, 2017 Contra Costa County Board of Supervisors Minutes 408 RECOMMENDATION(S): ADOPT Resolution No. 2017/80 to grant an exemption to Contra Costa County Salary Regulations Section 4.1, and adjust the salary step placement of the incumbent (employee 52040) in the classification of DA Senior Inspector (6KVA) in the District Attorney's Office, position number 16722, from step seven to step eight of salary range XJX 1970 ($7,232.76 - $10,012.50) effective January 1,2017, as requested by the District Attorney and recommended by the County Administrator. FISCAL IMPACT: Upon approval, this action will result in an increased annual cost of approximately $5,650 including additional pension costs of approximately $2,660. Funding for this increase is 100% general Fund. BACKGROUND: On January 1, 2017, the incumbent was promoted to a position in the classification of DA Senior Inspector and the department made the recommendation to the County Administrator’s Office to approve and recommend to the Board of Supervisors' approval to grant an exemption to the County's Salary Regulations to allow the incumbent to be placed APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Lisa Driscoll, County Finance Director 925-335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Dianne Dinsmore, Human Resources Director, Haj Nahal, Assistant Auditor-Controller C. 41 To:Board of Supervisors From:David Twa, County Administrator Date:March 7, 2017 Contra Costa County Subject:Resolution No. 2017/80 Adjusting the Salary Step Placement for a Certain DA Senior Inspector in the District Attorney’s Office March 7, 2017 Contra Costa County Board of Supervisors Minutes 409 BACKGROUND: (CONT'D) > at step eight of the classification's salary range. The employee has been a county employee since 1994, and a long time sergeant with the Office of the Sheriff. For the past two years the employee has been assigned as a Senior Inspector with the DA’s Office pursuant to a contract between the Sheriff and the District Attorney, which assigns one Sheriff’s Sergeant to the DA’s Office. The sergeant’s salary and benefit costs are paid by the District Attorney’s Office. Although total compensation for the classifications of Sergeant and DA Senior Inspector are very similar, the base salary and eligible differentials are different. The recommendation is made so that the incumbent does not experience a reduction in pay. CONSEQUENCE OF NEGATIVE ACTION: If the recommended action is not approved, the Department will not be able to appropriately compensate the incumbent. AGENDA ATTACHMENTS Resolution No. 2017/80 MINUTES ATTACHMENTS Signed Reso. 2017/80 March 7, 2017 Contra Costa County Board of Supervisors Minutes 410 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/07/2017 by the following vote: AYE: John Gioia Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT:Candace Andersen ABSTAIN: RECUSE: Resolution No. 2017/80 In The Matter Of: Adjusting the Salary Step Placement for a Certain DA Senior Inspector in the District Attorney’s Office WHEREAS, the County Salary Regulations, adopted in 1983, do not allow for promotional salary increases above five percent, or, the next highest salary step in the classified salary range without benefit of a resolution; and WHEREAS, the placement of the DA Senior Inspector indicated below does not take into consideration his previous salary and incentives in the position of Sergeant in the Sheriff-Coroner's Department; and WHEREAS, the County Administrator's Office approves of this specific request to grant an exemption to the Salary-On Promotion regulation for the recently appointed incumbent of the DA Senior Inspector position; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors acting in its capacity as governing board of the County of Contra Costa does hereby grant an exemption to section 4.1 (Salary-On Promotion) of the County's Salary Regulations, so that the incumbent of position number 16722 (employee #52040) shall be moved from step 7 to step 8 of the salary range for the DA Senior Inspector classification, effective January 1, 2017. Contact: Lisa Driscoll, County Finance Director 925-335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Dianne Dinsmore, Human Resources Director, Haj Nahal, Assistant Auditor-Controller 4 1 March 7, 2017 Contra Costa County Board of Supervisors Minutes 411 March 7, 2017 Contra Costa County Board of Supervisors Minutes 412 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease with RIO Properties I, LLC, for 13,605 square feet of rentable office space for two divisions of the Health Services Department: Health, Housing and Homeless, and Behavioral Health, at 2400 Bisso Lane Suites D1 and D2, in Concord, at an initial annual rent of $236,727 for the first year with an annual increase thereafter, for a term of ten years, with one ten-year renewal option, under the terms and conditions set forth in the lease. FISCAL IMPACT: 100% General Funds BACKGROUND: Health Services Department (HSD) has largely maximized the utilization of all the buildings and spaces it currently occupies. HSD needs additional office space for its new divisions, Health, Housing and Homeless, and Behavioral Health in Central County. The new lease on Bisso Lane will provide adequate space for future APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: David Silva, (925) 313-2132 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 42 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:Execute a Lease with RIO Properties I, LLC for space at 2400 Bisso Lane, Concord, CA 94520 – Health Services Department March 7, 2017 Contra Costa County Board of Supervisors Minutes 413 BACKGROUND: (CONT'D) growth of these functions. This lease will also consolidate staff from multiple locations into an adequately sized central facility. RIO Properties (Lessor) is responsible for constructing the tenant improvements in the premises for the County. Lessor is also providing the County with a $15 per-square-foot allowance for tenant improvements. The County is responsible for the cost of tenant improvements in excess of that amount. CONSEQUENCE OF NEGATIVE ACTION: If this lease is not approved, the Health Services Department will continue to operate from multiple locations, will not be able to hire staff to support the growth funded by the grants, and the County will incur additional expenses in finding a new location. ATTACHMENTS Lease 2400 Bisso Ln., Ste D, Concord - HSD March 7, 2017 Contra Costa County Board of Supervisors Minutes 414 March 7, 2017 Contra Costa County Board of Supervisors Minutes 415 March 7, 2017 Contra Costa County Board of Supervisors Minutes 416 March 7, 2017 Contra Costa County Board of Supervisors Minutes 417 March 7, 2017 Contra Costa County Board of Supervisors Minutes 418 March 7, 2017 Contra Costa County Board of Supervisors Minutes 419 March 7, 2017 Contra Costa County Board of Supervisors Minutes 420 March 7, 2017 Contra Costa County Board of Supervisors Minutes 421 March 7, 2017 Contra Costa County Board of Supervisors Minutes 422 March 7, 2017 Contra Costa County Board of Supervisors Minutes 423 March 7, 2017 Contra Costa County Board of Supervisors Minutes 424 March 7, 2017 Contra Costa County Board of Supervisors Minutes 425 March 7, 2017 Contra Costa County Board of Supervisors Minutes 426 March 7, 2017 Contra Costa County Board of Supervisors Minutes 427 March 7, 2017 Contra Costa County Board of Supervisors Minutes 428 March 7, 2017 Contra Costa County Board of Supervisors Minutes 429 March 7, 2017 Contra Costa County Board of Supervisors Minutes 430 March 7, 2017 Contra Costa County Board of Supervisors Minutes 431 March 7, 2017 Contra Costa County Board of Supervisors Minutes 432 March 7, 2017 Contra Costa County Board of Supervisors Minutes 433 March 7, 2017 Contra Costa County Board of Supervisors Minutes 434 March 7, 2017 Contra Costa County Board of Supervisors Minutes 435 March 7, 2017 Contra Costa County Board of Supervisors Minutes 436 March 7, 2017 Contra Costa County Board of Supervisors Minutes 437 March 7, 2017 Contra Costa County Board of Supervisors Minutes 438 March 7, 2017 Contra Costa County Board of Supervisors Minutes 439 March 7, 2017 Contra Costa County Board of Supervisors Minutes 440 March 7, 2017 Contra Costa County Board of Supervisors Minutes 441 March 7, 2017 Contra Costa County Board of Supervisors Minutes 442 March 7, 2017 Contra Costa County Board of Supervisors Minutes 443 March 7, 2017 Contra Costa County Board of Supervisors Minutes 444 March 7, 2017 Contra Costa County Board of Supervisors Minutes 445 March 7, 2017 Contra Costa County Board of Supervisors Minutes 446 March 7, 2017 Contra Costa County Board of Supervisors Minutes 447 March 7, 2017 Contra Costa County Board of Supervisors Minutes 448 RECOMMENDATION(S): ADOPT Resolution No, 2017/61 authorizing the Sheriff-Coroner, or designee, to apply for and accept the U.S. Department of Justice, Office of Justice Programs, DNA Program Backlog Reduction Grant in an initial amount of $177,300 to reduce the number of backlogged DNA tests in the Sheriff's Criminalistics Laboratory for the period January 1, 2018 through the end of the grant period. FISCAL IMPACT: No County costs. Initial revenue: $177,300, 100% Federal revenue, no County match required. (CFDA #16.714) BACKGROUND: The Office of the Sheriff, Forensic Services Division, has received DNA Backlog Reduction Program funds for many years. As a result, the Sheriff's Office has operated an ISO 17025 Accredited Crime Laboratory able to provide County-wide Forensic DNA testing services. Grant funds have been used in the past to purchase scientific equipment allowing for high throughput APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Sandra Brown, Liz Arbuckle, Tim Ewell C. 45 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 7, 2017 Contra Costa County Subject:2017 DNA Capacity Enhancement and Backlog Reduction Grant March 7, 2017 Contra Costa County Board of Supervisors Minutes 449 BACKGROUND: (CONT'D) DNA extraction, quantification and detection. In addition, funding supported DNA analysts who process DNA samples collected at crime scenes to aid in criminal investigations and prosecutions. The 2017 DNA Backlog Reduction Program Grant will be used to support DNA analysts, acquire advanced technology, and provide state-of the art forensic DNA testing to law enforcement agencies in the Contra Costa County. CONSEQUENCE OF NEGATIVE ACTION: A decision not to pursue grant funding will increase the DNA case backlog, increase the turnaround time for DNA sample processing, and contribute to delays in criminal prosecutions. CHILDREN'S IMPACT STATEMENT: No impact. AGENDA ATTACHMENTS Resolution No. 2017/61 MINUTES ATTACHMENTS Signed Reso 2017/61 March 7, 2017 Contra Costa County Board of Supervisors Minutes 450 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/07/2017 by the following vote: AYE: John Gioia Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT:Candace Andersen ABSTAIN: RECUSE: Resolution No. 2017/61 IN THE MATTER OF : Applying for and Accepting the 2017 U.S. Department of Justice, Office of Justice Program, DNA Program Backlog Reduction Grant. WHEREAS, the County of Contra Costa is seeking funds available through the U.S. Department of Justice; NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors: Authorizes the Sheriff-Coroner, Undersheriff or the Sheriff's Chief of Management Services, to execute for and on behalf of the County of Contra Costa, a public entity established under the laws of the State of California, any actions necessary for the purpose of obtaining Federal financial assistance provided by the U.S. Department of Justice. Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Sandra Brown, Liz Arbuckle, Tim Ewell 4 1 March 7, 2017 Contra Costa County Board of Supervisors Minutes 451 March 7, 2017 Contra Costa County Board of Supervisors Minutes 452 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to execute a contract with Mt. Diablo Unified School District, effective February 1, 2017, to pay the county an amount not to exceed $5,000, to provide food services to the childcare program at Crossroads High School for the period February 1, 2017 through June 30, 2017. FISCAL IMPACT: No net County costs. Mt. Diablo Unified School District has agreed to reimburse the County, up to the limits of the California Child and Adult Food Program, for all food service expenses related to this contract. The program may provide up to 1,667 meals at $3.00/meal. BACKGROUND: The Board of Supervisors has approved similar agreements with community based agencies with which the Department contracts to provide childcare services. In order to further support the partnership and to ensure the success of food and nutrition goals within these programs, the Department provides the daily meal provision at selected childcare sites. The meals are provided to program eligible children co-enrolled in the California Child and Adult Food Program and the Contractor's education programs. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: CSB (925) 681-6346 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Carolyn Nguyen, Sam Mendoza, Cassandra Youngblood C. 47 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 7, 2017 Contra Costa County Subject:2017 Food Services Agreement with Mt. Diablo Unified School District / Crossroads High School March 7, 2017 Contra Costa County Board of Supervisors Minutes 453 CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will be unable to provide food services to its childcare partner. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. ATTACHMENTS Food services agreement March 7, 2017 Contra Costa County Board of Supervisors Minutes 454 March 7, 2017 Contra Costa County Board of Supervisors Minutes 455 March 7, 2017 Contra Costa County Board of Supervisors Minutes 456 March 7, 2017 Contra Costa County Board of Supervisors Minutes 457 March 7, 2017 Contra Costa County Board of Supervisors Minutes 458 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee (Marilyn Underwood), to submit Application #28-511-35 to the California Department of Resources Recycling and Recovery (CalRecycle), to pay County an amount not to exceed $30,000, for the continuation of the Local Enforcement Agency (LEA) assistance funds for the Department's Environmental Health Division (Solid Waste Program), for the period July 1, 2017 through October 31, 2018. FISCAL IMPACT: Approval of this application will result in a projected amount not to exceed $30,000 of funding for the Department's Solid Waste Program. No County match required. BACKGROUND: The CalRecycle provides these grants annually to assist Statewide Local Enforcement Agencies (LEA) in performing their duties. Pursuant to Public Resources Code Section 43230, this grant award will be used solely for the support of the solid waste facilities permit and inspection programs, including personnel, training, equipment, supplies, and technical support. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Marilyn Underwood, 925-692-2521 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Tasha Scott, Marcy Wilhelm C. 51 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Application #28-511-35 to the California Department of Resources Recycling and Recovery March 7, 2017 Contra Costa County Board of Supervisors Minutes 459 BACKGROUND: (CONT'D) Approval of application #28-511-35 will allow County to apply to receive funds for continuation of the LEA assistance funds, through October 31, 2018. CONSEQUENCE OF NEGATIVE ACTION: If this application is not approved, the County will not be able to receive funds to carry out its solid waste facilities permit and inspection programs. March 7, 2017 Contra Costa County Board of Supervisors Minutes 460 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to submit an application #28-892, to the Dean and Margaret Lesher Foundation, in an amount not to exceed $72,772 for the County’s Pittsburg Food Access Assessment for the period July 1, 2017 through June 30, 2019. FISCAL IMPACT: Approval of this application will result in an amount not to exceed $72,772 for the Pittsburg Food Access Assessment. (No County match) BACKGROUND: This project is a part of Healthy & Livable Pittsburg Collaborative (HLPC). HLPC is a multi-sectoral, community group that has met since 2013 to promote healthy eating and active living within the Pittsburg community. The neighborhoods in the City of Pittsburg are drastically underserved by traditional food outlets such as grocery stores. The goal of the Pittsburg Food Access Assessment is to assess the food environment in the City of Pittsburg, with particular attention to families and children living in the low income area north of Highway 4 including providing professional development APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Dan Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: D Morgan, M Wilhelm C. 46 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Application #28-892 with Dean and Margaret Lesher Foundation March 7, 2017 Contra Costa County Board of Supervisors Minutes 461 BACKGROUND: (CONT'D) opportunities to Pittsburg youth and engage them in improving their community. Implement prioritized recommendation from the plan. In order to meet the deadline for submission, a draft copy of the application has been forwarded to Dean and Margaret Lesher Foundation, but subject to Board approval. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County will not receive funding. March 7, 2017 Contra Costa County Board of Supervisors Minutes 462 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to submit an application #29-396-16, to the California Department of Public Health, Tobacco Control Program, in an amount not to exceed $150,000 for the County’s Comprehensive Tobacco Control Plan (CTCP) Program for the period July 1, 2017 through June 30, 2018. FISCAL IMPACT: Approval of this application will result in an amount not to exceed $150,000 for the CTCP Program. (100% State; no County match) BACKGROUND: The State has designated Contra Costa County as "the Local Lead Agency", and Public Health Division's Prevention Program is coordinating countywide tobacco control activities, including the facilitation and staffing of a Tobacco Control Coalition. The goal of this CTCP, is to reduce secondhand smoke, to counter Pro-Tobacco influences and to reduce access to tobacco products in Contra Costa County. The project also works with community organizations to adopt tobacco prevention as part of their organizational mission. The local Tobacco Prevention Coalition established the Project priorities. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Dan Peddycord, 925-313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: D Morgan, M Wilhelm C. 43 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Application #29-396-16 with California Department of Public Health, Tobacco Control Program March 7, 2017 Contra Costa County Board of Supervisors Minutes 463 BACKGROUND: (CONT'D) In order to meet the deadline for submission, a draft copy of the application has been forwarded to California Department of Public Health, Tobacco Control Program, but subject to Board approval. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County will not receive funding from the California Department of Public Health to support the efforts of the County's Comprehensive Tobacco Control Plan. March 7, 2017 Contra Costa County Board of Supervisors Minutes 464 RECOMMENDATION(S): APPROVE AND AUTHORIZE the Health Officer acting as the Medical Health Operational Area Coordinator (MHOAC) or designee to execute the California Mutual Aid Region II Intra-Region Cooperative Agreement for Emergency Medical and Health Disaster Assistance. FISCAL IMPACT: An Intra-Region Cooperative Agreement is required by FEMA and the State of California for Operational Areas and Health Care Jurisdictions to qualify for federal funds associated with emergency medical and health disaster assistance. BACKGROUND: Recent rulings at the state and federal level require regional medical health mutual aid agreements to be in place to qualify for reimbursement of federal and state disaster funds. FEMA has determined that the current California Statewide Medical Mutual Aide Agreement is not sufficient to fulfill this obligation. Recent experience associated with Medical Health Mutual Aid response to the Napa Earthquake, Valley Fire and San Bernardino Incident have demonstrated that the lack of a regional mutual aid agreement creates barriers for both qualifying for and receiving APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Patricia Frost, 925-646-4690 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Tasha Scott, Marcy Wilhelm, Patricia Weisinger C. 48 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Approval of California Mutual Aid Region II Intra-Region Cooperative Agreement for Emergency Medical and Health Disaster Assistance March 7, 2017 Contra Costa County Board of Supervisors Minutes 465 BACKGROUND: (CONT'D) timely reimbursement associated with state and federal emergency and disaster declarations. The California Mutual Aid Region II Intra-Region Cooperative Agreement (see attachment) is based on the Southern California model agreement and has been vetted over the last year with Region II Health Officers, Public Health and EMS Administrators. The presence of an adopted regional agreement positions all jurisdictions and who are involved in sending and receiving medical mutual aid to qualify for state and federal emergency funds and optimal reimbursement. The regional cooperative agreement must be entered into by all parties without edits or changes to be recognized by State and Federal Agencies responsible for disaster and emergency fund reimbursement. Region II jurisdictions eligible to participate in this regional agreement include: Alameda, City of Berkeley, Contra Costa, Del Norte, Humboldt, Lake, Marin, Mendocino, Monterey, Napa, San Benito, San Francisco, San Mateo, Santa Clara, Santa Cruz, Solano and Sonoma. CONSEQUENCE OF NEGATIVE ACTION: The County will not qualify for federal funds and will experience long delays in state reimbursement associated with emergency medical services and medical health mutual aid between Region II operational areas. Regional mutual aid agreements are required for timely state and federal mutual aid reimbursement. In an absence of participation in the regional agreement the County would have to rely on general funds to support mutual aid reimbursement associated with requests for medical mutual aid that would otherwise be eligible for federal disaster funds under FEMA. ATTACHMENTS Final 021617 March 7, 2017 Contra Costa County Board of Supervisors Minutes 466 Contract # __________________ California Mutual Aid Region II Intra-Region Cooperative Agreement For Emergency Medical and Health Disaster Assistance This Agreement is made and entered into by and among the signatory Counties of the California Governors’ Office of Emergency Services (OES) Mutual Aid Region II. WHEREAS, there exists a great potential for a medical/health disaster or catastrophic event capable of producing mass casualties that overwhelm local ability to contain and control; and WHEREAS, in preparation for this threat, the signatories of this document, singularly and severally, agree to assist any participating County consistent with the State of California Emergency Plan, Emergency Support Function 8 Annex (ESF 8), California Public Health and Medical Emergency Operations Manual (EOM), and the Standardized Emergency Management System (SEMS) by providing assistance to the extent it is reasonably available and possible without compromising each County’s medical and public health responsibilities; and WHEREAS, the OES Region II Regional Disaster Medical Health Coordinator (RDMHC), selected in accordance with the California Health and Safety Code, Division 2.5, Section 1797.152 (a), is responsible for regional coordination of medical and public health assistance within OES Region II when so requested by an affected County of Region II; and WHEREAS, each County is desirous of providing a reasonable and reciprocal exchange of emergency medical and public health services where appropriate; and WHEREAS, this Agreement is made and entered into by and between the Counties for those agencies within their respective jurisdictions, both public and private, capable of providing emergency medical and public health services; and WHEREAS, each County has emergency medical and public health personnel, equipment and supplies which can be made available, in the spirit of cooperation and mutual aid, under this Agreement; and WHEREAS, each County enters into this Agreement for the prudent use and reimbursement of emergency medical and public health services including, but not limited to, personnel, equipment, and supplies utilized in assisting any County participating in this Agreement. NOW THEREFORE, it is agreed as follows: 1. The Medical Health Operational Area Coordinators (MHOAC), the Health Officers, EMS Administrators or authorized designee from an affected County within OES Region II may request emergency medical and public health services March 7, 2017 Contra Costa County Board of Supervisors Minutes 467 through the OES Region II Disaster Medical/Health Coordination System in accordance with the California Public Health and Medical Emergency Operations Manual (EOM) and the Standardized Emergency Management System (SEMS). 2. In responding to the request of an affected County (“Requesting County”) or to OES Region II as a whole, each assisting County (“Assisting County”) shall provide emergency medical and public health assistance to the extent it is reasonably available and to meet the requested needs. 3. A Requesting County shall be financially responsible for the costs of emergency medical and public health personnel, equipment, and supplies received pursuant to that Requesting County’s request for such assistance. Accurate records and documents related to assistance requests hereunder shall be maintained by both the Requesting and Assisting County. 4. Release or reassignment of assistance personnel, supplies and equipment among the Counties in OES Region II, shall be coordinated by the Region II RDMHC program, the Requesting County and the Assisting County. 5. Operational policies and procedures, and contact lists shall be developed by the Health Officers, EMS Administrators and MHOACs of each County. Such details shall be provided to the signatories of this Agreement. 6. The Requesting County is the controlling authority for use of emergency medical and public health services within its jurisdiction. In those instances where the Assisting County’s operational area personnel arrive on scene before the Requesting County, the Assisting County’s personnel will take only such action as determined reasonably necessary to address the emergency situation. 7. Within one hundred eighty days (180) following its provision of services and supplies for a disaster or catastrophic event, an Assisting County shall present its billing and a precise accounting of its actual costs for the incident to the Requesting County. The Requesting County shall pay this billing within one hundred eighty (180) days of its receipt unless otherwise agreed to in writing by the Assisting and Requesting Counties. 8. Any party to this Agreement may terminate its participation in this Agreement upon ninety (90) days advance written notice to the other parties. 9. A Requesting County agrees to indemnify, defend at its own expense, and hold harmless the Assisting County and its authorized agents, officers, volunteers and employees from any and all liability, claims, losses, damages, or expenses, including reasonable attorneys’ fees, for personal injury (including death) or damage to property or losses arising from any negligent acts or omissions or willful misconduct of Requesting County or its authorized agents, officers, volunteers and employees in the course of responding to the emergency situation March 7, 2017 Contra Costa County Board of Supervisors Minutes 468 giving rise to the Requesting County’s request for assistance, including any costs or expenses incurred by the Assisting County or Requesting County on account of any claim thereof. An Assisting County agrees to indemnify, defend at its own expense, and hold harmless the Requesting County and its authorized agents, officers, volunteers and employees from any and all liability, claims, losses, damages, or expenses, including reasonable attorneys’ fees, for personal injury (including death) or damage to property or losses arising from any negligent acts or omissions or willful misconduct of Assisting County or its authorized agents, officers, volunteers and employees in the course of rendering services pursuant to the Requesting County’s request for assistance (excluding acts or omissions that are a direct result of a Requesting County’s direction), including any costs or expenses incurred by the Assisting County or Requesting County on account of any claim thereof. In the event of concurrent negligence, each party shall be responsible for its own defense and defense costs, and the liability for any and all claims for injuries or damages to persons or property shall be apportioned under the California theory of comparative negligence as presently established or as may hereafter be modified. 10. The Agreement expresses all understandings of the parties concerning all matters covered and shall constitute the entire Agreement, whether by written or verbal understanding of the parties, their officers, agents or employees. No change or revisions shall be valid unless made in the form of a written amendment to this Agreement that is formally approved and executed by all the parties. 11. This Agreement shall in no way affect or have any bearing on any preexisting resource assistance or mutual aid contracts between any of the Counties for fire and rescue services, EMS, or medical/public health services. To the extent an inconsistency exists between such contract and this Agreement, the former shall control and prevail. 12. This Agreement does not relieve any of the Counties from the necessity and obligation of using its own resources for furnishing emergency medical and public health services within any part of its jurisdiction. An Assisting County’s response to a request for assistance will be dependent upon the existing emergency conditions within its jurisdiction and the status of its resources. 13. This Agreement shall not be construed as, or deemed to be an agreement for the benefit of anyone not a party hereto, and anyone who is not a party hereto shall not have a right of action hereunder for any cause whatsoever. 14. Notices hereunder shall be sent by first class mail, return receipt requested, to each Medical Health Operational Area Coordinator (MHOAC). 15. This Agreement may be executed in one or more counterparts, each of which will be deemed an original. March 7, 2017 Contra Costa County Board of Supervisors Minutes 469 IN WITNESS WHEREOF, the appropriate authority of each County has caused this Agreement to be subscribed on their behalf by their respective duly authorized officers, on the day, month and year noted. (ONE OF THESE FOR EACH COUNTY IN THE REGION) (County) IN WITNESS WHEREOF, the parties hereto have executed this contract. Date: _____________________________________ By: __________________ Agency Director or Approved Designee Emergency Medical Services (County) (Agency) Date: _____________________________________ By:___________________________ Health Officer or Approved Designee (County/Jurisdiction) (Agency) Date: _____________________________________ By:___________________________ Chair (County) Board of Supervisors or Approved Designee March 7, 2017 Contra Costa County Board of Supervisors Minutes 470 One for each Region II Op Area and/or Local Public Health Jurisdiction: Alameda City of Berkeley Contra Costa Del Norte Humboldt Lake Marin Mendocino Monterey Napa San Benito San Francisco San Mateo Santa Clara Santa Cruz Solano Sonoma March 7, 2017 Contra Costa County Board of Supervisors Minutes 471 RECOMMENDATION(S): ADOPT Resolution No. 2017/69 authorizing the Sheriff-Coroner, or designee, to apply for and accept the FY 2017 Coverdell Forensic Science Improvement Grants Program, in an initial amount of $239,005, to replace outdated forensic laboratory equipment for the period beginning January 1, 2018 through the end of the grant period. FISCAL IMPACT: No County cost. Initial revenue: $239,005, 100% federal no County match required (CFDA #16.742) BACKGROUND: The FY 2017 Coverdell Forensic Science Improvement Grants Program will be used to purchase and replace outdated GCMS instruments in the controlled substances and toxicology units as well as update software for existing instruments. The GCMS manufacturer will cease technical support of the instrument hardware and software currently being used after 2017. The computers operating the instruments are obsolete and no longer supported by the Sheriff’s technical services division. The Office of the Sheriff Forensic Services Division (FSD) is an American Society of Crime Lab Directors/Laboratory Accreditation Board (ASCLD/LAB) accredited crime lab providing forensic APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: C. 49 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 7, 2017 Contra Costa County Subject:FY 2017 Coverdell Forensic Science Improvement Grants Program March 7, 2017 Contra Costa County Board of Supervisors Minutes 472 BACKGROUND: (CONT'D) services to more than 20 law enforcement agencies within the County. In 2015 and 2016, the controlled substances and toxicology units received 45% of all casework requests received by the FSD; totaling over 7,300 samples analyzed. Nearly all forensic analysis confirmations in the controlled substance and toxicology units are performed using the Gas Chromatography Mass Spectrometry (GCMS) instruments. The project objectives include: (1) purchase and installation of new GCMS instrument hardware and software which will be supported by the manufacturer, (2) upgrading existing instrument software and updating the computer operating system to one which will be supported by technical services. The anticipated outcomes of the GCMS instrumentation modernization project are an increase in casework productivity by reducing turn-around time and a decrease in the number of cases in the backlog in the controlled substances and toxicology units.Efficiency of obtaining results in forensic casework will provide accurate and reliable results for the criminal justice system. Replacing outdated and aged instruments will ensure that reliable instrumentation is available to Criminalists to analyze cases needed for the judicial system. CONSEQUENCE OF NEGATIVE ACTION: Due to the age of the instruments (16-18 years) they are needing more non-routine maintenance and service calls, which is an increased cost to the department. Since this is the primary instrumentation used in confirmation analysis in 45% of the Crime Lab requests, if this instrumentation or computers fail and are unable to repaired there could be a negative effect on the efficiency of results being reported to agencies for use in the judicial process. CHILDREN'S IMPACT STATEMENT: None. AGENDA ATTACHMENTS Resolution No. 2017/69 MINUTES ATTACHMENTS Signed Resolution No. 2017/69 March 7, 2017 Contra Costa County Board of Supervisors Minutes 473 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/07/2017 by the following vote: AYE: John Gioia Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT:Candace Andersen ABSTAIN: RECUSE: Resolution No. 2017/69 IN THE MATTER OF : Applying for and accepting the FY 2017 Coverdell Forensic Science Improvement Grants Program. WHEREAS, the County of Contra Costa is seeking funds available through the U.S. Department of Justice for the FY 2017 Coverdell Forensic Science Improvement Grants Program; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors authorizes the Sheriff-Coroner, Undersheriff or the Sheriff's Chief of Management Services, to execute for and on the behalf of the County of Contra Costa, a public entity established under the laws of the State of California, any actions necessary for the purpose of obtaining Federal assistance related to the FY 2017 Coverdell Forensic Science Improvement Grants Program provided by the U.S. Department of Justice. Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: 4 1 March 7, 2017 Contra Costa County Board of Supervisors Minutes 474 March 7, 2017 Contra Costa County Board of Supervisors Minutes 475 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Defender, or designee, to apply for and accept the 2017 Smart on Juvenile Justice grant from the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention, in the amount of $300,000, to assist with recidivism reduction and representation of juveniles for the period October 1 2017 through September 30, 2019 FISCAL IMPACT: This grant will provide $300,000 salary reimbursement for a twenty-four (24) month Juvenile Reentry program, beginning October 1, 2017. There is no requirement for matching funds by the County, and the grant will not increase Net County Cost. Timing of anticipated grant expenditures and revenues are, as follows: FY 2017-18 = $112,500 FY 2018-19 = $150,000 FY 2019-20 = $ 37,500 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Richard Loomis, (925) 335-8093 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: C. 44 To:Board of Supervisors From:Robin Lipetzky, Public Defender Date:March 7, 2017 Contra Costa County Subject:Grant Award from the U.S. Department of Justice March 7, 2017 Contra Costa County Board of Supervisors Minutes 476 BACKGROUND: The Juvenile Unit of the Public Defender's Office values zealous, client-centered advocacy. Our Deputy Public Defenders aim to achieve diversion and acquittals on the front-end; and on the back-end, to decrease the number of detained youth, to increase successful completions of probation, and to connect youth with community services so that they can succeed after court supervision. The Juvenile Unit has taken various steps to leverage resources to provide post-disposition representation to juvenile clients. Recently, we obtained funding for a youth advocate for two of the seven attorneys (the Community Lawyering Youth Project). We also obtained another youth advocate and a half-time attorney through Byrne JAG funds as part of the creation of a county-wide Youth Justice Initiative. Through collaboration with the community and Probation Department we are seeking improvement in reentry outcomes of youth returning from high-level incarceration placements. The U.S. Department of Justice (DOJ) is seeking applications for the 2017 Smart on Juvenile Justice: Enhancing Youth Access to Justice Initiative. This program furthers the DOJ mission by funding efforts that reduce recidivism and ensuring that children receive the guarantees of due process and equal protection. The Office of the Public Defender will apply to the Initiative funding category that supports organizations that provide direct legal service, mentoring and reentry planning to youth in out-of-home placement who are transitioning or have recently transitioned back to their families and communities. The Public Defender's objective is to enable reentry youth in overcoming barriers to securing housing, education and employment to reduce recidivism in juvenile offenders. Direct client services to be provided include: mentoring, record expungement and/or sealing of juvenile records; and assistance in securing public housing, drives' licenses, employment and education. Staff will provide legal services to youth up to age 24 who were released from secure confinement or out-of-home placement for offenses committed at age 18 or younger. CONSEQUENCE OF NEGATIVE ACTION: The Office of the Public Defender would not be able to effectively address the legal representation needs of its Juvenile clients. CHILDREN'S IMPACT STATEMENT: This grant is designed to provide legal services to address barriers in employment and education that youthful offenders face in community reintegration following a juvenile delinquency placement or commitment. Legal services may include record expungement, securing a driver's license, litigating housing or employment denials and educational advocacy. The ultimate measure of success of this program is an increase in employment and education participation of post-disposition juvenile offenders. March 7, 2017 Contra Costa County Board of Supervisors Minutes 477 RECOMMENDATION(S): Approve and authorize the Health Services Director or his designee, to submit funding application #28-825-8 to the National Association of County and City Health Officials (NACCHO), in an amount not to exceed $13,000, for Contra Costa Medical Reserve Corps (MRC) Non-Competitive Capacity Building Grant Project, for the period from January 1, 2017 through March 31, 2018. FISCAL IMPACT: Approval of this funding application will result in a maximum amount of $13,000 from NACCHO to support the County’s MRC Non-Competitive Capacity Building Grant Project. No County match required. BACKGROUND: The Contra Costa MRC is housed under Contra Costa County’s Emergency Medical Services (EMS), which is part of Contra Costa County Health Services Department (HSD). CCMRC is part of the County's emergency planning and response system to address the need for additional medical professionals to respond to a medical surge event or an event such as those requiring the mass distribution of pharmaceuticals. Additionally, the CCMRC participates in trainings, health APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Patricia Frost, 313-9554 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Tasha Scott, M Wilhelm C. 50 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Submission of funding Application #28-825-8 to the National Association of County and City Health Officials March 7, 2017 Contra Costa County Board of Supervisors Minutes 478 BACKGROUND: (CONT'D) fairs, flu clinics, first aid, and community service. The NACCHO award will provide funding to allow CCMRC to acquire medical supply cases and an assistant MRC Coordinator (to manage community/hospital outreach training). The funds will be used to provide continuous support to County’s MRC Non-Competitive Capacity Building Grant Project to enhance the Contra Costa MRC unit through March 31, 2018. CONSEQUENCE OF NEGATIVE ACTION: If this application is not accepted, the County’s Emergency Medical Services will not receive funding to support its Non-Competitive Capacity Building Grant Project to continue enhancement of the MRC. March 7, 2017 Contra Costa County Board of Supervisors Minutes 479 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Little Angels Country School, LLC, to decrease the payment limit by $31,269, to a new limit not to exceed $244,300, to provide State Preschool services, effective January 1, 2017, with no change to term July 1, 2016 through June 30, 2017. FISCAL IMPACT: 100% State funds California Department of Education BACKGROUND: Contra Costa County receives funds from the Administration for Children and Families (ACF) to provide Head Start and Early Head Start services to program eligible County residents. Contra Costa also receives funds from California Department of Education (CDE) to provide State Preschool services to program eligible County residents. The State requires an indemnification clause with County subcontractors wherein the subcontractor holds harmless the State and its officers for any losses. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: CSB (925) 681-6346 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Carolyn Nguyen, Ressie Dayco, Cassandra Youngblood C. 63 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 7, 2017 Contra Costa County Subject:2016-17 Little Angels Country School, LLC State Preschool Childcare Contract Amendment #2 March 7, 2017 Contra Costa County Board of Supervisors Minutes 480 BACKGROUND: (CONT'D) In order to provide a wider distribution of services to County residents, the Department subcontracts with a number of community-based organizations. The board approved the 2016-17 contract on July 12, 2016 (C.108). The State routinely amends contracts during the program year to provide cost of living increases. The board approved amendment #1 on December 13, 2016 (c.52) to pass through the cost of living increase approved by the County from the State on September 13, 2016 (C. 76). This amendment is to reduce the number of childcare slots dedicated to the State Preschool program for this agency. The childcare slots are reduced to 36 slots from an original 48 slots, effective January 1, 2017. CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will not be able to more widely distribute childcare availability through partnership with community based agencies. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. March 7, 2017 Contra Costa County Board of Supervisors Minutes 481 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, on behalf of the Public Works Director, a purchase order with Bay Area Diablo Petroleum in an amount not to exceed $400,000, for fuel, for the period of February 1, 2017 through January 31, 2018, Countywide. FISCAL IMPACT: Departmental fees paid to the Fleet Internal Service Fund. BACKGROUND: Public Works Fleet Services is responsible for the County fueling station on Waterbird Way. The Materials Management Division purchases fuel for the station by accepting daily bids from fuel distributors. We have four vendors currently submitting bids and we are set up to purchase fuel from all four of them. All four vendors are in need of new purchase orders. Southern Counties is our primary vendor, followed by Bay Area Diablo Petroleum, Ramos Oil Co. Inc., and Hunt & Sons Inc. This request is for Bay Area Diablo Petroleum. CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, the purchase of fuel from Bay Area Diablo Petroleum will discontinue. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: C. 53 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:APPROVE a Purchase Order with Bay Area Diablo Petroleum March 7, 2017 Contra Costa County Board of Supervisors Minutes 482 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, on behalf of the Public Works Director, a purchase order with Southern Counties Fuels in an amount not to exceed $1,300,000, for fuel, for the period of February 1, 2017 through January 31, 2018, Countywide. FISCAL IMPACT: Departmental fees paid to the Fleet Internal Service Fund. BACKGROUND: Public Works Fleet Services is responsible for the County fueling station on Waterbird Way. The Materials Management Division purchases fuel for the station by accepting daily bids from fuel distributors. We have four vendors currently submitting bids and we are set up to purchase fuel from all four of them. All four vendors are in need of new purchase orders. Southern Counties Fuels is our primary vendor, followed by Bay Area Diablo Petroleum, Ramos Oil Co. Inc., and Hunt & Sons Inc. This request is for Southern Counties Fuels. CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, the purchase of fuel from Southern Counties Fuels will discontinue. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Stan Burton, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: C. 54 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:APPROVE a Purchase Order with Southern Counties Fuels March 7, 2017 Contra Costa County Board of Supervisors Minutes 483 RECOMMENDATION(S): APPROVE Amendment No. 1 to the Consulting Services Agreement with RossDrulisCusenbery Architecture, Inc. ("RDC"), to increase the payment limit by $1,575,000, from $200,000, to a new payment limit of $1,775,000, with no change to the term, subject to approval by the County Administrator and approval as to form by County Counsel, for additional architectural, engineering and other technical services to provide bridging documents for a new Emergency Operations Center/Public Safety Building, and AUTHORIZE the Public Works Director, or designee, to execute the amendment following approval by the County Administrator and approval as to form by County Counsel. FISCAL IMPACT: 100% General Fund. BACKGROUND: The construction of a new Emergency Operations Center/Public Safety Building is part of the County’s five year plan for capital facility projects. RDC was selected through a competitive, qualifications-based selection process to provide architectural, engineering APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Ramesh Kanzaria, (925) 313-2000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: C. 56 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:APPROVE and AUTHORIZE Amendment No. 1 to Consulting Services Agreements with RossDrulisCusenbery Architecture, Inc. (WH140D) March 7, 2017 Contra Costa County Board of Supervisors Minutes 484 BACKGROUND: (CONT'D) and other technical services for a planning study for preliminary work on a new Emergency Operations Center/Public Safety Building. On August 16, 2016, the Board approved the Consulting Services Agreement with RDC. On February 7, 2017, the Board approved Option 1 as the preferred site for the new Public Safety building and the new Emergency Operations Center as shown and discussed at the Board retreat on January 31, 2017. At the Board’s retreat, the County Administrator's Office presented three options prepared by RDC and selected Option 1 as the preferred location for the new Emergency Operations Center/Public Safety Building. Option 1 utilizes the existing emergency operations center, which is a renovated building originally designed as a vehicle service center. It will remain in service within the current physical limitations of this building. Also, as part of Option 1, the Sheriff's Administration building will be moved to this location which will centralize the Sheriff's Operations with existing Field Operations and Coroner Offices directly east of the proposed new facilities. At the retreat, it was recommended to the Board to retain RDC to complete the next phase of design work and complete the bridging documents necessary to construct the project. Amendment No. 1 to the Consulting Services Agreement will provide for those additional services. CONSEQUENCE OF NEGATIVE ACTION: If the amendment is not approved, the project will be delayed and most likely incur increases in the cost of construction. In addition to construction cost escalation, the favorable bond and private funding sources that are currently available to finance this project will most likely not be available in the future. March 7, 2017 Contra Costa County Board of Supervisors Minutes 485 RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order amendment with Surtec Inc., to increase the payment limit by $20,000 to a new payment limit of $170,000 to supply the County's adult detention facilities with custodial supplies, other specialty products and janitorial equipment for the period March 1, 2016 through February 28, 2017. FISCAL IMPACT: $20,000. 100% General Fund; Budgeted in fiscal year 2016/17. BACKGROUND: Surtec Inc., supplies the solutions for the 40 specialized disinfectant dispensers which are installed in all 3 detention facilities. These are dispensers with locks, specifically for the jail environment to keep the inmates from having physical contact with the chemicals. This vendor carries the majority of the cleaning solutions used in facilities that keeps the County detention facilities in compliance with the strict requirements of the Board of Corrections' annual facility inspections and of the State's APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Liz Arbuckle, 925-335-1529 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: Liz Arbuckle, Heike Anderson, Tim Ewell C. 62 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 7, 2017 Contra Costa County Subject:Change Order - Surtec, Inc. March 7, 2017 Contra Costa County Board of Supervisors Minutes 486 BACKGROUND: (CONT'D) regulations. The Office of the Sheriff requested, and the vendor supplied, products that exceeded the amount authorized. Because the vendor supplied the services in good faith at request of the Department, the Department is requesting an increase in the original purchase order to pay the vendor the amount owed. CONSEQUENCE OF NEGATIVE ACTION: The purchase order amendment will not be approved. CHILDREN'S IMPACT STATEMENT: No impact. March 7, 2017 Contra Costa County Board of Supervisors Minutes 487 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to execute a Purchase Order with Conmed Corporation in the amount of $300,000 for the purchase of electrosurgical equipment and supplies at the Contra Costa Regional Medical Center (CCRMC) for the period March 1, 2017 through February 28, 2019. FISCAL IMPACT: 100% funding is included in the Hospital Enterprise Fund I Budget. BACKGROUND: Conmed Corporation is a global medical technology company that specializes in the development and sales of surgical products that provides the CCRMC with electrical equipment and supplies for endoscopic general surgery and gynecology services. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, the hospital will not be able to take care of our patient population at the CCRMC. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Tasha Scott, Marcy Wilhelm, Crystal Grayson C. 67 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Conmed Corporation Purchase Order March 7, 2017 Contra Costa County Board of Supervisors Minutes 488 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with STAND! For Families Free of Violence, a Non-Profit Corporation, in an amount not to exceed $170,981 to provide Phase III Lethality Assessment Program Implementation for Domestic Violence Homicide Prevention for the period January 1, 2017 through November 30, 2017. (100% Federal) FISCAL IMPACT: $170,981: 100% Federal Department of Justice Grant (CFDA #16.590). No County costs. BACKGROUND: The Contra Costa Alliance to End Abuse (CCAEA), formally known as Zero Tolerance for Domestic Violence Initiative (ZTDVI), applied for and received funds from the U.S. Department of Justice, Office on Violence against Women (OVW), Domestic Violence Homicide Prevention Demonstration (“Project”) in 2013. The Project will be implemented in two phases – an assessment phase (“Phase I”) and an implementation phase (“Phase II”). OVW completed Phase APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: V. Kaplan, 3-1514 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: C. 57 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 7, 2017 Contra Costa County Subject:Contract with STAND! For Families Free of Violence March 7, 2017 Contra Costa County Board of Supervisors Minutes 489 BACKGROUND: (CONT'D) I in September 2014 and selected CCAEA as one of four sites to participate in Phase II of the Project and implement the Lethality Assessment Program (LAP), a recognized promising practice. CCAEA is engaging the Contractor to assist in carrying out activities consistent with the funding application. In 2016, OVW renewed funding in order for CCAEA to continue implementation for the LAP model (“Phase III”). CONSEQUENCE OF NEGATIVE ACTION: Valuable services will not be provided. CHILDREN'S IMPACT STATEMENT: None. March 7, 2017 Contra Costa County Board of Supervisors Minutes 490 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #24-681-73(19) with LTP CarePro, Inc., (dba Pleasant Hill Manor), a non-profit corporation , in an amount not to exceed $372,000, to provide Augmented Board and Care Services, for the period from February 1, 2017 through January 31, 2018. FISCAL IMPACT: This Contract is funded 76% Mental Health Realignment funds; 24% Mental Health Services Administration Housing (MHSA). (No rate increase) BACKGROUND: This Contract meets the social needs of the County's population by augmenting room and board and providing twenty-four hour emergency residential care and supervision to eligible mentally disordered clients, who are specifically referred by the Mental Health Program Staff and who are served by County Mental Health Services. On February 9, 2016, the Board of Supervisors approved Contract #24-681-73(18) APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: E Suisala, M Wilhelm C. 71 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Contract #24-681-73(19) with LTP CarePro, Inc., (dba Pleasant Hill Manor) March 7, 2017 Contra Costa County Board of Supervisors Minutes 491 BACKGROUND: (CONT'D) with LTP CarePro, Inc., (dba Pleasant Hill Manor), for the period February 1, 2016 through January 31, 2017, for the provision of augmented board and care services for County-referred mentally disordered clients. Approval of Contract #24-681-73(19) will allow the Contractor to continue to provide augmented board and care services, through January 31, 2018. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County residents will not receive services provided by this contractor. March 7, 2017 Contra Costa County Board of Supervisors Minutes 492 RECOMMENDATION(S): Approve and authorize the Health Services Director or his designee, to execute, on behalf of the County Contract #26-508-8 with Liam Keating, M.D., an individual, in an amount not to exceed $400,000, to provide otolaryngology services at Contra Costa Regional Medical Center and Contra Costa Health Centers (CCRMC), for the period from March 1, 2017 through February 28, 2018. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On April 20, 2014, the Board of Supervisors approved Contract #26-508-6 (as amended by Amendment Agreement #26-508-7) with Liam Keating, M.D. to provide otolaryngology services, including, but not limited to: clinic coverage, consultation, on call coverage, training and medical procedures at CCRMC for the period from March 1, 2014 through February 28, 2017. Approval of Contract #26-508-8 will allow the Contractor to continue to provide otolaryngology services at CCRMC, through February 28, 2018. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring otolaryngology services at CCRMC will not have access to Contractor’s services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: K Cyr, M Wilhelm C. 60 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Contract #26-508-8 with Liam Keating, M.D. March 7, 2017 Contra Costa County Board of Supervisors Minutes 493 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #26-517-7 with R. Mason Coleman, M.D., Inc., a professional corporation, in an amount not to exceed $1,023,000 for the provision of radiology services at Contra Costa Regional Medical Center and Contra Costa Health Centers (CCRMC), for the period from April 1, 2017 through March 31, 2020. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On April 22, 2014, the Board of Supervisors approved Contract #26-517-5 (as amended by Amendment Agreement #26-517-6) with R. Mason Coleman, M.D., Inc., for the provision of radiology services including, but not limited to: clinic coverage, consultation, on-call coverage and interpretation of CT Scans, MRIs, Ultrasounds, invasive procedures and plain films for CCRMC for the period from April 1, 2014 through March 31, 2017. Approval of Contract #26-517-7 will allow the Contractor to continue to provide radiology services at CCRMC, through March 31, 2020. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: K Cyr, M Wilhelm C. 58 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Contract #26-517-7 with R. Mason Coleman, M.D., Inc. March 7, 2017 Contra Costa County Board of Supervisors Minutes 494 CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring radiology services at CCRMC will not have access to Contractor’s services. March 7, 2017 Contra Costa County Board of Supervisors Minutes 495 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #26-665-4 with Jane Himmelvo, M.D., an individual, in an amount not to exceed $453,888, for the provision of family practice physician services at County’s Adult and Juvenile Detention Facilities, for the period from April 1, 2017 through March 31, 2019. FISCAL IMPACT: This Contract is funded 100% Hospital Enterprise Fund I. (No rate increase) BACKGROUND: On March 31, 2015, the Board of Supervisors approved Contract #26-665-3 with Jane Himmelvo, M.D., to provide family practice physician services including, but not limited to: consulting, clinic coverage and on-call services at the County’s Adult and Juvenile Detention Facility, for the period from April 1, 2015 through March 31, 2017. Approval of Contract #26-665-4 will allow the Contractor to continue providing family practice physician services through March 31, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, Contractor will not provide medical services at County’s Adult and Juvenile Detention Facilities. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: K Cyr, M Wilhelm C. 59 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Contract #26-665-4 with Jane Himmelvo, M.D. March 7, 2017 Contra Costa County Board of Supervisors Minutes 496 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #27-154-13 with Steven Cloutier (dba Alhambra Valley Counseling Associates), a partnership, in an amount not to exceed $200,000, to provide outpatient psychotherapy to Contra Costa Health Plan (CCHP) members for the period from March 1, 2017 through February 28, 2019. FISCAL IMPACT: This Contract is funded 100% by Contra Costa Health Plan Enterprise Fund II. (No rate increase) BACKGROUND: On April 21, 2015, the Board of Supervisors approved Contract #27-154-12 with Alhambra Valley Counseling Associates for the provision of outpatient psychotherapy services to CCHP members, for the period from March 1, 2015 through February 28, 2017. Approval of Contract #27-154-13 will allow Contractor to continue providing outpatient psychotherapy services through February 28, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized professional health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Patricia Tanquary, 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: A Floyd , M Wilhelm C. 64 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Contract #27-154-13 with Steven Cloutier (dba Alhambra Valley Counseling Associates) March 7, 2017 Contra Costa County Board of Supervisors Minutes 497 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #27-368-15 with John Patrick Kirby (dba River Counseling Center), an individual, in an amount not to exceed $280,000, to provide outpatient psychotherapy services for the Contra Costa Health Plan members for the period from March 1, 2017 through February 28, 2019. FISCAL IMPACT: This Contract is funded 100% by Contra Costa Health Plan (Health Plan) Enterprise Fund II. (No rate increase) BACKGROUND: On April 21, 2015, the Board of Supervisors approved Contract #27-368-14 with River Counseling Center, for the period from March 1, 2015 through February 28, 2017, to provide outpatient psychotherapy services for Contra Costa Health Plan members. Approval of Contract #27-368-15 will allow the Contractor to continue to provide outpatient psychotherapy services through February 28, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Patricia Tanquary, 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: A Floyd , M Wilhelm C. 65 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Contract #27-368-15 with John Patrick Kirby (dba River Counseling Center) March 7, 2017 Contra Costa County Board of Supervisors Minutes 498 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #74-489-2 with Margaret L. Miller, M.D., an individual, in an amount not to exceed $174,720, to provide outpatient psychiatric care services to patients in Central County for the period from May 1, 2017 through April 30, 2018. FISCAL IMPACT: This Contract is funded 100% Mental Health Realignment. (No rate increase) BACKGROUND: On March 29, 2016, the Board of Supervisors approved Contract #74-489-1 with Margaret L. Miller, M.D., for the provision of outpatient psychiatric care services including, but not limited to: diagnosing, counseling, evaluating, and providing medical and therapeutic treatment to Central Contra Costa County patients, for the period from May 1, 2016 through April 30, 2017. Approval of Contract #74-489-2 will allow Contractor to continue providing outpatient psychiatric services through April 30, 2018. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County clients will not have access to Contractor’s psychiatric care services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Cynthia Belon, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: K Cyr, M Wilhelm C. 61 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Contract #74-489-2 with Margaret L. Miller, M.D. March 7, 2017 Contra Costa County Board of Supervisors Minutes 499 RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #77-069 with Sun Healthcare and Surgery Group, Inc., a corporation, in an amount not to exceed $200,000 to provide wound care and podiatry services for Contra Costa Health Plan (CCHP) members for the period from April 1, 2017 through March 31, 2019. FISCAL IMPACT: This Contract is funded 100% Contra Costa Health Plan Enterprise Fund II. BACKGROUND: Under Contract #77-069, the Contractor will provide wound care and podiatry services to CCHP members for the period from April 1, 2017 through March 31, 2019. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, Contra Costa Health Plan members will not receive the benefits of wound care and podiatry services from the Contractor. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Patricia Tanquary 925-313-6004 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: A Floyd, M Wilhelm C. 55 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Contract #77-069 with Sun Healthcare and Surgery Group, Inc. March 7, 2017 Contra Costa County Board of Supervisors Minutes 500 RECOMMENDATION(S): Approve and authorize the Auditor-Controller, or designee, to pay the San Ramon Valley Fire Protection District $33,000 for EMS Fire First Responder medical equipment, medical supplies and EMS training to the San Ramon Valley Fire Protection District, upon approval of EMS Director for FY 2017-18. (100% Measure H Funds, CSA EM-1, Zone A). FISCAL IMPACT: Funding for this expenditure has been budgeted under CSA EM-1; Zone A (Measure H). There is no General Fund impact. BACKGROUND: These funds are allocated to partially offset fire services’ added costs for medical supplies, equipment, and training through participation in an enhanced Emergency Medical Services system established through CSA EM-1. CONSEQUENCE OF NEGATIVE ACTION: Fire services would need to fund medical supplies, equipment and training out of their existing funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Patricia Frost, 925-646-4690 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Tasha Scott, Marcy Wilhelm, Patricia Weisinger C. 70 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Fire Funding for Emergency Medical Services (EMS) Enhancements from Measure H Funds March 7, 2017 Contra Costa County Board of Supervisors Minutes 501 RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Law Search Associates, LLC (dba Legal Research Associates), in an amount not to exceed $288,000 for law services to adult inmates housed in County detention facilities for the period January 1, 2017 through December 31, 2019. FISCAL IMPACT: No County Costs. $288,000; 100% Inmate Welfare Fund. Budgeted. BACKGROUND: Law Search Associates provide legal services to those incarcerated in Contra Costa Office of the Sheriff-Coroner Detention Facilities (Martinez Detention Facility, West County Detention Facility, and Marsh Creek Detention Facility). Law Search Associates will conduct legal research and meet with those incarcerated to facilitate their access to the Courts. This service is legally mandated under the laws of the State of California. CONSEQUENCE OF NEGATIVE ACTION: Should the Board of Supervisors deny this action the County will be out of compliance with State law. CHILDREN'S IMPACT STATEMENT: No impact. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Sandra Brown, (925) 335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: C. 66 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 7, 2017 Contra Costa County Subject:Law Search Associates March 7, 2017 Contra Costa County Board of Supervisors Minutes 502 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of Health Services Department, to execute a Purchase Order with Becton Dickinson and Company in the amount of $1,000,000 to purchase test reagents and related laboratory supplies for the Public Health Laboratory, for the period from March 1, 2017 through February 28, 2019. FISCAL IMPACT: 100% Funding is included in the Hospital Enterprise Fund I Budget. BACKGROUND: Becton Dickinson is the sole source provider of reagents for the Viper Qx System (for sexually transmitted diseases) and the Mycobacteria Growth Indicator Tubes (MGIT) system (for tuberculosis). These reagents are used to conduct testing at our Public Health Laboratory. The reagents are highly sensitive and specific for the organism being tested. These instruments take significantly less time to identify the organisms than with other testing systems, allowing for a quicker diagnosis and response. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Tasha Scott, Marcy Wilhelm, Melody Hung-Fan C. 68 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Purchase Order with Becton Dickinson Microbiology March 7, 2017 Contra Costa County Board of Supervisors Minutes 503 CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, the health care system will not be able to provide testing for Chlamydia and Gonorrhea which are the most commonly reported sexually transmitted diseases according to Centers for Disease Control (CDC). This could result in increased rates of these sexually transmitted diseases in Contra Costa County. In addition, the turnaround time for tuberculosis testing would be greatly increased if the Public Health Lab did not have the (MGIT) tubes for tuberculosis detection. March 7, 2017 Contra Costa County Board of Supervisors Minutes 504 RECOMMENDATION(S): Approve and authorize the Purchasing Agent, on behalf of Health Services Department, to execute a Purchase Order with Bio-Rad Laboratories, Inc., in the amount of $1,000,000 to purchase test reagents and related laboratory supplies for the Public Health Laboratory, for the period March 1, 2017 through February 28, 2022. FISCAL IMPACT: 100% Funding is included in the Hospital Enterprise Fund I Budget. BACKGROUND: Bio-Rad Laboratories, Inc. has been used by the Public Health Laboratory for over ten (10) years. Bio-Rad Laboratories, Inc. provides reagents for the Bioplex 2200 System which is used to conduct testing at our Public Health Laboratory. Testing on the Bioplex 2200 includes Measles, Mumps, Rubella, Varicella Zoster, Syphilis, and others. CONSEQUENCE OF NEGATIVE ACTION: If this Purchase Order is not approved, the Public Health Laboratory would not be able to provide testing for Measles, Mumps, Chicken Pox, Syphilis, and other diseases. This could result in an increase of these diseases in Contra Costa County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Daniel Peddycord, 313-6712 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Rolanda Hartfield, Deputy cc: Tasha Scott, Marcy Wilhelm, Melody Hung-Fan C. 69 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:Purchase Order with Bio-Rad Laboratories, Inc. March 7, 2017 Contra Costa County Board of Supervisors Minutes 505 RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract with AgLantis, a non-profit corporation, in an amount not to exceed $50,000 to assemble an Agra Tech Solar Light Greenhouse for the CoCo San Sustainable Farm project for the period March 7, 2017 through March 6, 2019, as recommended by Supervisor Federal Glover and Supervisor Karen Mitchoff. FISCAL IMPACT: None to the General Fund. $50,000 from the Livable Communities Trust (50% District IV; 50% District V) will be allocated toward the greenhouse assembly. BACKGROUND: The CoCo San Sustainable Farm (Farm) project is a collaboration between AgLantis TM and Central Contra Costa Sanitary District (CCCSD). AgLantis TM is a California non-profit public benefit corporation (501 c-3 EIN 46-463443-0). The Farm is located within Contra Costa County's designated Northern Waterfront Economic Development Initiative (NWEDI) area. The Farm is a replicable model for healthy, fresh, sustainably produced, local produce using otherwise under-utilized public resources. The Farm will grow produce on 15 acres of under-utilized public buffer land (CCCSD) and in a high-tech AgraTech, Inc. Solar Light commercial greenhouse that was donated by AgraTech, Inc., based in Pittsburg, California. The Farm will also be utilizing recycled, agricultural-grade water that would otherwise be discharged into the Bay. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Rich Seithel, 925-674-7869 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C. 52 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:March 7, 2017 Contra Costa County Subject:CoCo San Sustainable Farm March 7, 2017 Contra Costa County Board of Supervisors Minutes 506 BACKGROUND: (CONT'D) The Farm is being developed to provide low cost sustainably grown produce to schools, the Contra Costa Food Bank, and the community. The Contra Costa Food Bank, which is approximately a mile from the Farm, will pick up the produce and use existing systems to distribute it to schools and clients. Community Supported Agriculture (CSA) boxes from the Farm will provide low cost produce to the community. Another goal of the Farm is education. Many aspects of science and engineering touch a farm: physics, soil science (including carbon sequestration in soil), hydrology, meteorology, nutrition, mechanical and electrical engineering. The Farm will be working with local educators and businesses, such as Tesoro, and programs such as the city of Pittsburg's Future Build program, to integrate the farm into teaching modern methods of sustainable agriculture and food systems, as well as, science, engineering, construction, and safety. The Farm will also be an incubator for green jobs. In addition, the Farm intends to partner with other local businesses to showcase their products and teach aspects of jobs related to those industries. This community urban farm project is primarily financed through donations of services and funds. Contributing donors include: CCCSD; AgraTech, Inc.; Tesoro; Republic Services; County Quarry; PG&E; Davey Tree Service; EcoMulch; Discovery Homes; and, Trial Whisperer. The $50,000 from the Livable Communities Trust will provide funds for the assembly of the donated Agra Tech solar greenhouse. The Livable Communities Trust Fund was established to implement the County's Smart Growth Action Plan. Goals of the Action Plan relevant to the Farm are the following: 1) promote innovative land use planning and design principles (greenhouse production not only produces up to forty times the volume of food at one tenth the water use, they also provide an interim, productive use of underutilized industrial land in the NWEDI area); and 2) promote economic revitalization (the Farm provides: workforce training; incubator for green jobs; jobs; and a replicable food production template for food-processing manufacturing value-chains as identified in the NWEDI report). In reviewing the purpose of the Fund, the Board of Supervisors determined on December 3, 2013 that “the goal shall be to spend the money equally among supervisorial districts.” At build-out of the development projects contributing revenue to the Fund, deposits to the Fund will total $8,448,000. As of February 6, 2017 the fund balance is $7,532,189. The interest-bearing account has earned over $300,000 in interest to date. So far, one expenditure has been made from the Fund (a $250,000 expenditure approved on October 22, 2013 for the Northern Waterfront Economic Development Initiative). Another expenditure was authorized on June 14, 2016 with $1,432,830 from the District I portion providing matching funds for the development of the Heritage Point affordable housing project in North Richmond. Two additional proposals to authorize expenditure of up to a total of $400,000 from the District III portion were authorized on December 20, 2016 for a feasibility study for the Marsh Creek Corridor Multi-Use Trail and to review and update land use policies related to agriculture. CONSEQUENCE OF NEGATIVE ACTION: If funding is not allocated, the raising of the greenhouse will be delayed, jeopardizing the timely promotional benefits of a completed collaborative green project, as well as, delaying the provision of food to the school district and Contra Costa Food Bank. CHILDREN'S IMPACT STATEMENT: This project will provide food to the Mt. Diablo School District, and supports the following children programs' outcomes: Children Ready for and Succeeding in School; Children and Youth Healthy and Preparing for Productive Adulthood; Communities that are Safe and Provide a High Quality of Life for Children and Families. March 7, 2017 Contra Costa County Board of Supervisors Minutes 507 RECOMMENDATION(S): RECEIVE the 2016 Annual Report submitted by the Bay Point Municipal Advisory Council, Pacheco Municipal Advisory Council and Rodeo Municipal Advisory Council. FISCAL IMPACT: None. BACKGROUND: On June 12, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission or committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and the proposed work plan or objectives for the following year. The attached reports fulfills this requirement for the Bay Point Municipal Advisory Council, Pacheco Municipal Advisory Council and Rodeo Municipal Advisory Council. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Lynn Enea, (925) 335-8200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 84 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:March 7, 2017 Contra Costa County Subject:2016 Annual Report from Bay Point Municipal Advisory Council, Pacheco Municipal Advisory Council and Rodeo Municipal Advisory Council March 7, 2017 Contra Costa County Board of Supervisors Minutes 508 ATTACHMENTS RMAC Report Pacheco Report Bay Point Annual Report March 7, 2017 Contra Costa County Board of Supervisors Minutes 509 Rodeo Municipal Advisory Council The Rodeo Municipal Advisory Committee serves as an advisory body to the Contra Costa County Board of Supervisors and the County Planning Agency. The Rodeo Municipal Advisory Council will provide reasonable accommodations for persons with disabilities planning to attend the meeting who contact District V Supervisor’s Office at least 72 hours before the meeting, at (510) 262-8800. Materials distributed for the meeting are available for viewing at the Rodeo Senior Center, 189 Parker Avenue, Rodeo, CA 94572. Dr. Anthony Hodge, Chairman Supervisor Federal D. Glover, District V Vincent Manuel, Staff Liaison for the Rodeo MAC 151 Linus Pauling, Hercules, CA 94547 (925) 335-8200 A N N U A L R E P O R T for 2016 January 26, 2017 Rodeo Senior Center, 199 Parker Avenue, Rodeo, CA 94572 Activities and Accomplishments: January: Unfortunately, there was no meeting held in January. February: No Official Business could be conducted for lack of a quorum. March: Monthly reports were given by the California Highway Patrol, Sheriffs office, and Rodeo-Hercules Fire. In addition, Good Neighbor Agreement Grants were awarded to New Horizons, YMCA, Rodeo Parks and Recreation, and Meals on Wheels. April: Monthly reports were given by the California Highway Patrol, Sheriffs office, and Rodeo-Hercules Fire. In addition, Good Neighbor Agreement Grants were awarded to Contra Costa Library and Rodeo Youth Mentoring. May: Monthly reports were given by the California Highway Patrol, Sheriffs office, and Rodeo-Hercules Fire. In addition, Good Neighbor Agreement Grants were awarded to New Horizons, YMCA, Rodeo Parks and Recreation, Meals on Wheels, Contra Costa Library and Rodeo Youth Mentoring. In addition, Supervisor Federal Glover attended the meeting to discuss the possibility of either combining the R-10 and the RMAC or reducing the number of members on the RMAC from currently 7 – 5 members. Comments were considered from R-10 members, RMAC members, and the public. June: Monthly reports were given by the California Highway Patrol, Sheriffs office, and Rodeo-Hercules Fire. In addition, Supervisor Glover decided to retain the R-10 as is and reduce the number of members on the RMAC from 7 – 5 members. Also, a presentation was given by BART Director Zakhary Mallet. The Director’s report focused on BART’s current needs and it’s plan for critical infrastructure needs. July: No Official Business could be conducted for lack of a quorum. August: Good Neighbor Agreement Grants were awarded to New Horizons, YMCA, Rodeo Parks and Recreation, Contra Costa Library, Rodeo Youth Mentoring, and Rodeo-Hercules Fire. September: No Official Business could be conducted for lack of a quorum. October: Monthly reports were given by the California Highway Patrol, Sheriffs office, and Rodeo-Hercules Fire. In addition, Good Neighbor Agreement Grants were awarded to John Swett School District and New Horizons. In addition, a presentation was given by Robert Nelson, Contra Costa Sheriff’s Department on the NEW Bayo Vista Project. November: No meeting was held due to the holidays. December: No meeting was held due to the holidays. Membership Attendance 2016: Name Jan Feb Mar April May June July Aug Sept Oct Nov Dec Anthony Hodge ✔ ✔ ✕ ✔ ✔ ✔ ✔ ✔ Deborah Drake NO ✕ ✔ ✔ ✔ ✔ ✕ ✔ NO ✔ NO NO Clover Mahn MTG ✔ ✔ ✔ ✔ ✔ ✔ ✔ MTG ✔ MTG MTG Theresa Foglio ✕ ✔ ✔ ✔ ✔ ✕ ✔ ✔ Necolle Savoy ✔ ✕ ✔ ✔ ✔ ✕ ✕ ✕ March 7, 2017 Contra Costa County Board of Supervisors Minutes 510 Rodeo Municipal Advisory Council The Rodeo Municipal Advisory Committee serves as an advisory body to the Contra Costa County Board of Supervisors and the County Planning Agency. The Rodeo Municipal Advisory Council will provide reasonable accommodations for persons with disabilities planning to attend the meeting who contact District V Supervisor’s Office at least 72 hours before the meeting, at (510) 262-8800. Materials distributed for the meeting are available for viewing at the Rodeo Senior Center, 189 Parker Avenue, Rodeo, CA 94572. Dr. Anthony Hodge, Chairman Supervisor Federal D. Glover, District V Vincent Manuel, Staff Liaison for the Rodeo MAC 151 Linus Pauling, Hercules, CA 94547 (925) 335-8200 • The Rodeo Municipal Advisory Council (RMAC) and the County Service Area R-10 Citizens Advisory Committee work to ensure that there is continuous community input always being transmitted to Supervisor Glover regarding common concerns. In addition, staff meets quarterly with the Superintendent of the John Swett School District to discuss issues of common concern and important to the School District. • District V Staff monitors the Rodeo Senior Center located at 189 Parker Avenue to ensure that the facility is in good repair and that the Seniors are receiving lunches on Tuesdays and Thursdays provided by Meals on Wheels. • District V Staff continuously reports observations of code violations and directs them to the appropriate County Departments. This usually entails working closely with Code Enforcement, the Sheriff’s Office, General Services, Fire Department and Rodeo Sanitary District. Communication is regularly made with East Bay Regional Park District on issues related to Lone Tree Point Park. • District V Staff works on a regular basis with Public Works, Flood Control District to make sure that the Rodeo Creek Watershed is kept clear of major debris and work with the community to conduct Community Creek Clean-ups several times a year. This collaborative project is led by the Contra Costa Resource Conservation District. Project sponsors include the Community Watershed Stewardship Grant Program of the Contra Costa County Watershed Program, administered by the Watershed Project, the Contra Costa County Flood Control and Water Conservation District, Contra Costa County Public Works, and Phillips66. • District V Staff worked with East Bay Regional Park District (EBRPD) on securing Measure WW Grant funds in the amount of $456,000. In addition, the County added an additional $150,000 in Park Dedication Funding to make needed improvements at the community’s Lefty Gomez Park. Working with the County Service Area R- 10 Citizens Advisory Committee members and hosting several community meetings, a plan was developed to make a picnic area with benches and BBQ Pitts and making renovations to the baseball field concession stand. The total of the improvements amounts to approximately $606,000. The project will be completed by the end of this year, 2016. • District V Staff works on a continuous basis with local businesses to understand their local concerns and what the County can possible do to assist them. Making sure local businesses are willing to notify us when problems or issues arise in the community that they think we can address. We work on an ongoing basis with Four Fools Winery also known as the Rodeo Marina and Phillips66 in coordinating community efforts throughout the year. • District V Staff is in regular contact with County Housing Staff and Residents of the Bayo Vista Community managed through the Contra Costa County Housing Authority and work to provide needed resources. LifeLong Medical recently had a Grand Opening for a new medical clinic that it opened in the Bayo Vista Community to address the needs of residents throughout Rodeo. This new clinic was only possible by working collaboratively with LifeLong Medical, the Contra Costa County Housing Authority and utilizing grant funding. • District V Staff is working with the Contra County Sheriff’s Department as they implement a Grant which is enabling them to establish a Sheriff’s Sub-Station in the Bayo Vista and increase their community contact and cooperation with residents. March 7, 2017 Contra Costa County Board of Supervisors Minutes 511 Pacheco Municipal Advisory Council Olivier Fontana, Chairman Supervisor Federal D. Glover, District V Shawn Garcia, Secretary of the Pacheco MAC 5800 Pacheco Boulevard Pacheco, CA 94553 The Pacheco Municipal Advisory Committee serves as an advisory body to the Contra Costa County Board of Supervisors and the County Planning Agency. Page 1 of 3 2016 Annual Report to the Board of Supervisors Submitted by: Olivier Fontana, Chairperson Activities and Accomplishments The primary goals of the MAC in 2016 were to increase community awareness and participation at the monthly MAC meetings and to represent the community’s interests, concerns and voice for the Board of Supervisor’s. The MAC board’s activities and efforts have resulted in improvements and changes in 2016: • Received funding from the Supervisor for greater outreach efforts • Continual maintenance and upkeep of Pacheco Community Park • Held our second annual Pacheco Community Park creek clean-up and provided free e-waste recycling, and dumpsters for residents to drop off trash. • Continual maintenance and upkeep of median on Pacheco Blvd. • Improved community participation as a result of outreach efforts to the community of Pacheco The MAC received informative presentations and provided thoughtful feedback on matters that impact Pacheco and look forward to receiving additional updates in 2017: • Clean Water Regulations • WW Funding Allocation and Implementation Plan • Housing and Homeless Services The MAC greatly appreciates the support of the Sherriff in the Pacheco community. Pacheco has had a dedicated Deputy Sheriff who kept the MAC informed of crime and incidences, who is very responsive to community concerns, and works to find solutions to concerns raised by the MAC and community members. Membership The current MAC board is dedicated and hard working. We feel that we have made some positive changes in our community. In December 2014 the member appointed to Seat 2 resigned. We have a vacancy for Seat 2 for two years, and the alternate seat has been vacant for quite some time. We look forward to having those seats filled soon. March 7, 2017 Contra Costa County Board of Supervisors Minutes 512 Pacheco Municipal Advisory Council Olivier Fontana, Chairman Supervisor Federal D. Glover, District V Shawn Garcia, Secretary of the Pacheco MAC 5800 Pacheco Boulevard Pacheco, CA 94553 The Pacheco Municipal Advisory Committee serves as an advisory body to the Contra Costa County Board of Supervisors and the County Planning Agency. Page 2 of 3 Members in 2016 • Chair, Olivier Fontana • Secretary, Shawn Garcia • Member, Kaye Perry-Thayer • Member, Nam Trinh • Two Vacancies; Seat 2 and the Alternate Member Attendance—2016 January All Present February All Present March Trinh Absent April All Present May Trinh Absent June Garcia Absent July All Present August No meeting by design September All Present October Trinh Absent November Trinh Absent December No meeting by design MAC Work Plan and Objectives for 2017 A main priority for the MAC in 2017 will continue to be to increase community awareness of the MAC and increase community involvement. We are working with County entities to coordinate third annual creek clean-up event. In addition to the creek cleanup we will provide free e-waste recycling, and a dumpster for residents to drop off trash. This would include the cost of food; rental and other charges related to the creek clean up. We would like to outreach to other MACs and CACs to discuss common interests and ideas, and learn from one another. That would include the cost of food, rental and other charges related to the to the outreach. We will continue our work on: March 7, 2017 Contra Costa County Board of Supervisors Minutes 513 Pacheco Municipal Advisory Council Olivier Fontana, Chairman Supervisor Federal D. Glover, District V Shawn Garcia, Secretary of the Pacheco MAC 5800 Pacheco Boulevard Pacheco, CA 94553 The Pacheco Municipal Advisory Committee serves as an advisory body to the Contra Costa County Board of Supervisors and the County Planning Agency. Page 3 of 3 1. Community involvement 2. Community awareness of events taking place at the Community Center 3. Beautification of the medians along Pacheco Blvd. 4. Continued upkeep and development of the Pacheco Creekside Park 5. Continued recruitment attempts to fill two vacancies on the MAC. Pacheco MAC meetings are held on the 2nd Wednesday of every month at 6:30 p.m. at the Pacheco Community Center, 5800 Pacheco Blvd., Pacheco. Chair: Olivier Fontana Secretary: Shawn Garcia Staff District V: Lynn Reichard-Enea March 7, 2017 Contra Costa County Board of Supervisors Minutes 514 Contra Costa County Supervisor Federal Glover, District V December 5, 2016 2016 Bay Point Municipal Advisory Council Report January - December 2016 •Election of Officers and Appointed Committee Chairs •Contra Costa County Sheriff’s department hosted Bike Rodeo for Bay Point and MAC board members supported this worthy cause •Citizen Recognition - Gloria Magleby 2015 Award - Juan Cedano and Citizen of the Month events •Code Enforcement met monthly and cases were appropriately opened and closed ensuring improved quality of life for residents. Garbage clean up, abandoned cars, weed abatement, to name just a few of the areas covered by Contra Costa County Code Enforcement and our MAC representatives. •Keller Canyon Bidding Conference held April 2016 and Subsequent Keller Canyon mitigation committee funding meetings were held (MAC and community members were part of the interview and decision making process). •Adopt a Road Clean Up Program supporting Code Enforcement-See attached documentation. •Bay Point was supported by Supervisor Glovers Youth Summit •MAC Board members attended Unity for Community and publicized information about MAC meetings and accomplishments. •Community Clean up utilizing local garbage company for support. •National Night Out supported by MAC board members. •Community Recognition Event. MAC Member Attendance - One member had perfect attendance. Out of the remaining six members 4 attended 9 out of 10 meetings. The remaining 2 members had spottier attendance. The November meeting was cancelled and the December meeting will not be held prior to submittal of this report. Respectfully Submitted by 2016 Chair: Vicki M. Zumwalt 2016 BAY POINT MAC REPORT !1 March 7, 2017 Contra Costa County Board of Supervisors Minutes 515 RECOMMENDATION(S): 1. UPDATE the official list of persons to serve, in priority order, as standby officers for the respective members of the Board of Supervisors, pursuant to County Ordinance Code section 42-4.004: District I District II District III District IV District V 1 Sonia Bustamante Phil Andersen Mary N. Piepho Ron Mullin Janis Glover 2 Al Miller Gayle Israel Joan Buchanan Guy Bjerke Lynn Enea 3 Vernon Whitmore Dominique Yancy Kevin Romick Tamara Steiner David Fraser 2. DIRECT that the above appointments supersede all previous appointments. 3. REQUEST that the Emergency Services Division of the Sheriff's Office meet with any Standby Officer that requests it, and provide an overview of the County Emergency System, to include written procedures and contact information, and address any questions raised by the Standby Officers. FISCAL IMPACT: None to the County from this action. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Julie DiMaggio Enea 925.335.1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 , County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 75 To:Board of Supervisors From:David Twa, County Administrator Date:March 7, 2017 Contra Costa County Subject:2017 APPOINTMENT OF STANDBY OFFICERS TO MEMBERS OF THE BOARD OF SUPERVISORS March 7, 2017 Contra Costa County Board of Supervisors Minutes 516 BACKGROUND: Pursuant to the California Emergency Services Act, Article 15, Preservation of Local Government, the governing body of a political subdivision of the State is required to appoint three Standby Officers for each member of the governing body. Accordingly, Section 42-4.004 of the County Ordinance Code requires the Board to make such appointments. A Standby Officer appointed by the Board is to serve in place of a regular Board member when the regular Board member is unavailable during a state of war emergency, a state of emergency, or a local emergency. (Unavailable means that the regular Board member has been killed, is missing, or is seriously injured as to be unable to attend meetings and otherwise perform his/her duties.) Appointment of the specified Standby Officers will assure a line of succession so that in the event of the unavailability of one or more regular Board members during a state of war emergency, a state of emergency, or a local emergency, the business of the Board of Supervisors may continue to be conducted with a full complement of Board members. A Standby Officer shall serve until the regular officer becomes available or until the election or appointment of a new regular officer. As required by County Ordinance Code, the status of these Standby Officer appointments will be reviewed annually to determine if any changes in appointees is necessary. Government Code section 8641 sets out the duties of Standby Officers for the Board of Supervisors: 1) To be informed of the Supervisor's duties. 2) To be informed of the business and affairs of the County. 3) To immediately report for duty in the event of a state of war emergency, state of emergency, or state of local emergency. 4) To fill the Supervisor's post when the Supervisor is unavailable (dead, missing, or seriously injured) due to a state of war emergency, state of emergency, or state of local emergency. The County must provide the Standby Officers with copies of California Emergency Services Act, Article 15: Preservation of Local Government (Gov. Code, §§ 8635-8644.) (See attachment.) The County can also host meetings to keep the Standby Officers informed about County business and can require their attendance at these meetings. (Gov. Code, § 8641 (b).) Standby Officers must take the same oath of office as the Supervisor and serve at the pleasure of the BOS. (Gov. Code, § 8640.) CONSEQUENCE OF NEGATIVE ACTION: Without the appointment of the specified standby officers, there will be no line of succession in the event of the unavailability of one or more regular Board members during a state of war emergency, a state of emergency, or a local emergency. Therefore, the business of the Board of Supervisors may not continue to be conducted with a full complement of Board members. ATTACHMENTS CA Emergency Services Act_Art 15_Preservation of Local Govt March 7, 2017 Contra Costa County Board of Supervisors Minutes 517 8635. 8636. 8637. 8638. 8639. Code: Section: Up^ Add To My Favorites GOVERNMENT CODE - GOV TITLE 2. GOVERNMENT OF THE STATE OF CALIFORNIA [8000 - 22980] ( Title 2 enacted by Stats. 1943, Ch. 134. ) DIVISION 1. GENERAL [8000 - 8899.24] ( Division 1 enacted by Stats. 1943, Ch. 134. ) CHAPTER 7. California Emergency Services Act [8550 - 8668] ( Chapter 7 added by Stats. 1970, Ch. 1454. ) ARTICLE 15. Preservation of Local Government [8635 - 8644] ( Article 15 added by Stats. 1970, Ch. 1454. ) The Legislature recognizes that if this state or nation were attacked by an enemy of the United States, many areas in California might be subjected to the effects of an enemy attack and some or all of these areas could be severely damaged. During such attacks and in the reconstruction period following such attacks, law and order must be preserved and so far as possible government services must be continued or restored. This can best be done by civil government. To help to preserve law and order and to continue or restore local services, it is essential that the local units of government continue to function. In enacting this article the Legislature finds and declares that the preservation of local government in the event of enemy attack or in the event of a state of emergency or a local emergency is a matter of statewide concern. The interdependence of political subdivisions requires that, for their mutual preservation and for the protection of all the citizens of the State of California, all political subdivisions have the power to take the minimum precautions set forth in this article. The purpose of this article is to furnish a means by which the continued functioning of political subdivisions will be assured. Should any part of this article be in conflict with or inconsistent with any other part of this chapter, the provisions of this article shall control. Nothing in this article shall prevent a city or county existing under a charter from amending said charter to provide for the preservation and continuation of its government in the event of a state of war emergency. (Amended by Stats. 1974, Ch. 595.) As used in this article, “unavailable” means that an officer is either killed, missing, or so seriously injured as to be unable to attend meetings and otherwise perform his duties. Any question as to whether a particular officer is unavailable shall be settled by the governing body of the political subdivision or any remaining available members of said body (including standby officers who are serving on such governing body). (Added by Stats. 1970, Ch. 1454.) Each political subdivision may provide for the succession of officers who head departments having duties in the maintenance of law and order or in the furnishing of public services relating to health and safety. (Added by Stats. 1970, Ch. 1454.) To provide for the continuance of the legislative and executive departments of the political subdivision during a state of war emergency or a state of emergency or a local emergency the governing body thereof shall have the power to appoint the following standby officers: (a) Three for each member of the governing body. (b) Three for the chief executive, if he is not a member of the governing body. In case a standby office becomes vacant because of removal, death, resignation, or other cause, the governing body shall have the power to appoint another person to fill said office. Standby officers shall be designated Nos. 1, 2, and 3 as the case may be. (Amended by Stats. 1974, Ch. 595.) The qualifications of each standby officer should be carefully investigated, and the governing body may request the Director of Emergency Services to aid in the investigation of any prospective appointee. No Codes Display Text http://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCod... 1 of 3 1/7/2014 3:01 PM March 7, 2017 Contra Costa County Board of Supervisors Minutes 518 8640. 8641. 8642. 8643. 8644. examination or investigation shall be made without the consent of the prospective appointee. Consideration shall be given to places of residence and work, so that for each office for which standby officers are appointed there shall be the greatest probability of survivorship. Standby officers may be residents or officers of a political subdivision other than that to which they are appointed as standby officers. (Amended by Stats. 2013, Ch. 352, Sec. 176. Effective September 26, 2013. Operative July 1, 2013, by Sec. 543 of Ch. 352.) Each standby officer shall take the oath of office required for the officer occupying the office for which he stands by. Persons appointed as standby officers shall serve in their posts as standby officers at the pleasure of the governing body appointing them and may be removed and replaced at any time with or without cause. (Added by Stats. 1970, Ch. 1454.) Each standby officer shall have the following duties: (a) To inform himself or herself of the duties of the office for which the officer stands by. Officers and employees of the political subdivision shall assist the standby officer and each political subdivision shall provide each standby officer with a copy of this article. (b) To keep informed of the business and affairs of the political subdivision to the extent necessary to enable the standby officer to fill his or her post competently. For this purpose the political subdivision may arrange information meetings and require attendance. (c) To immediately report himself or herself ready for duty in the event of a state of war emergency or in the event of a state of emergency or a local emergency at the place and in the method previously designated by the political subdivision. (d) To fill the post for which he or she has been appointed when the regular officer is unavailable during a state of war emergency, a state of emergency or a local emergency. Standby officers Nos. 2 and 3 shall substitute in succession for standby officer No. 1 in the same way that standby officer No. 1 is substituted in place of the regular officer. The standby officer shall serve until the regular officer becomes available or until the election or appointment of a new regular officer. (Amended by Stats. 1992, Ch. 1020, Sec. 1.7. Effective January 1, 1993.) Whenever a state of war emergency a state of emergency or a local emergency exists the governing body of the political subdivision shall meet as soon as possible. The place of meeting need not be within the political subdivision. The meeting may be called by the chief executive of the political subdivision or by a majority of the members of the governing body. Should there be only one member of the governing body, he may call and hold said meeting and perform acts necessary to reconstitute the governing body. (Amended by Stats. 1974, Ch. 595.) During a state of war emergency a state of emergency or a local emergency the governing body shall: (a) Ascertain the damage to the political subdivision and its personnel and property. For this purpose it shall have the power to issue subpoenas to compel the attendance of witnesses and the production of records. (b) Proceed to reconstitute itself by filling vacancies until there are sufficient officers to form the largest quorum required by the law applicable to that political subdivision. Should only one member of the governing body or only one standby officer be available, that one shall have power to reconstitute the governing body. (c) Proceed to reconstitute the political subdivision by appointment of qualified persons to fill vacancies. (d) Proceed to perform its functions in the preservation of law and order and in the furnishing of local services. (Amended by Stats. 1974, Ch. 595.) Should all members of the governing body, including all standby members, be unavailable, temporary officers shall be appointed to serve until a regular member or a standby member becomes available or until the election or appointment of a new regular or standby member. Temporary officers shall be appointed as follows: (a) By the chairman of the board of supervisors of the county in which the political subdivision is located, and if he is unavailable, (b) By the chairman of the board of supervisors of any other county within 150 miles of the political subdivision, beginning with the nearest and most populated county and going to the farthest and least populated, and if he is unavailable, Codes Display Text http://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCod... 2 of 3 1/7/2014 3:01 PM March 7, 2017 Contra Costa County Board of Supervisors Minutes 519 (c) By the mayor of any city within 150 miles of the political subdivision, beginning with the nearest and most populated city and going to the farthest and least populated. (Added by Stats. 1970, Ch. 1454.) Codes Display Text http://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCod... 3 of 3 1/7/2014 3:01 PM March 7, 2017 Contra Costa County Board of Supervisors Minutes 520 RECOMMENDATION(S): Accept the 2016 Year-End Report of the Kensington Municipal Advisory Council as submitted by Supervisor John Gioia, District 1. FISCAL IMPACT: None. BACKGROUND: The primary functions of the Kensington Municipal Advisory Council (KMAC) including advising rge Board of Supervisors on land-use planning matters affecting the Kensington community, such as land-use designations, master-plan amendments, environmental-impact reports, negative declarations, and zoning-variance applications. The KMAC shall also represent the community before the County Planning Commission, the Zoning Administrator, and the County Board of Supervisors on such land use, planning and zoning matters. In addition, the KMAC may: Advise the Board of Supervisors on local government services as requested by the Board: provide input and reports to the Board, County staff or any County hearing body on issues of concern to the community; serve as liaison between the community and the County Supervisor representing Kensington. Kensington is in unincorporated District 1, the district of Supervisor John Gioia. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Kate Rauch 510-231-8691 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 82 To:Board of Supervisors From:John Gioia, District I Supervisor Date:March 7, 2017 Contra Costa County Subject:Accept 2016 Year-End Report of the Kensington Municpial Advisory Council (KMAC) March 7, 2017 Contra Costa County Board of Supervisors Minutes 521 BACKGROUND: (CONT'D) The KMAC usually meets monthly, ten times per year, taking off the months of August and December, unless a meeting is required for timely business. Special Meetings are scheduled as needed. ATTACHMENTS KMAC 2016 Year-End Report March 7, 2017 Contra Costa County Board of Supervisors Minutes 522 Annual Report 2016 Kensington Municipal Advisory Council (KMAC) Office of Supervisor John Gioia 1170 San Pablo Avenue, Suite D, El Cerrito CA 94530 Meetings held;: 7 p.m. last Tuesday of every month At Kensington Community Center, 55 Arlington Avenue, Kensington Members: Seat 1 Catherine Engberg Seat 2 Patrick Tahara - Chair Seat 3 Julie McCarter (appointed 1/17) Seat 4 Christopher Brydon Seat 5 Melissa Holmes Snyder Alt. 1 open Alt. 2 Walt Gillfillan (resigned 1/17) Attendance: 1/5 2/23 3/29 5/31 8/30 9/27 10/25 11/29 8/25 9/29 Tahara missing x x x x x x x x x Engberg minutes x x x x x x x x x Brydon x x x x x x x x Snyder x x x X x x x x Gillfillan x x x X x x x x Meetings per year: 10 Meetings cancelled: 1 Total building permit reviews: 16 Average per meeting: 1.6 Missing minutes: 1 Other Matters discussed: 5/31/16 -- CCC LED streetlight conversion 9/27/16 – EBMUD presentation on drought, other matters Concerns: • Filling the two vacant seats. NOTE: Seat 3 was filled in 12/15 /16, effective January 2017. • Interest in cultivating new members, to help existing members transition out, if they choose. • Longstanding interest in having a “Youth Mem ber.” • Communication with County Planning is improved. Finances: The KMAC currently has no budget, and neither receives or spends money. March 7, 2017 Contra Costa County Board of Supervisors Minutes 523 March 7, 2017 Contra Costa County Board of Supervisors Minutes 524 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to seek reimbursement from California Department of Education in an amount not to exceed $1,307, to maintain Child Days of Enrollment during emergency closures at Bayo Vista Children's Center during the 2016-17 fiscal year. FISCAL IMPACT: Approval of this board order will allow the County to maintain Child Days of Enrollment for the 2016-17 fiscal year. This will preserve revenue of $1,307 for fiscal year 2016-17 from California Department of Education. BACKGROUND: During fiscal year 2016-17, the Bayo Vista county childcare center experienced a single day of emergency closure due to circumstances beyond their control. On January 9, 2017, an early morning power outage occurred that was not immediately resolved, causing the closure of the childcare center for the day, for health and safety reasons, given that the center would be APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: CSB (925) 681-6381 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Nelly Ige, Ressie Dayco, Cassandra Youngblood C. 77 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 7, 2017 Contra Costa County Subject:Acknowledgement of Emergency Closures of Childcare Site during 2016-17 fiscal year March 7, 2017 Contra Costa County Board of Supervisors Minutes 525 BACKGROUND: (CONT'D) without power. The closure affected 28 children. In order to prevent a loss of funds during this period, the County has the option to submit a Board Order to the State in order to maintain childcare fund reimbursement for the impacted days of closure. This is allowable as per California Department of Education, Child Development Management Bulletin 10-09 "Reduced Days of Operation or Attendance Due to Emergency Conditions." CONSEQUENCE OF NEGATIVE ACTION: If not approved, the County will lose $1,307 in potential revenue. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. ATTACHMENTS Management Bulletin Bayo Vista report 1 Bayo Vista report 2 March 7, 2017 Contra Costa County Board of Supervisors Minutes 526 March 7, 2017 Contra Costa County Board of Supervisors Minutes 527 March 7, 2017 Contra Costa County Board of Supervisors Minutes 528 Please read instructions before completing report. REPORTING PERIOD CONTRACT NUMBER YEARMONTH ENDING JANUARY 9 2017 C C T R 6 0 2 3 CALIFORNIA DEPARTMENT OF EDUCATION ATTENDANCE AND FISCAL REPORT FOR CHILD DEVELOPMENT PROGRAMS CDNFS 9500 Pg. 1 of 4 (07/16) Mail completed report to: CALIFORNIA DEPARTMENT OF EDUCATION Child Development Fiscal Services 1430 N Street, Suite 2213 Sacramento, CA 95814-5901 COUNTY VENDOR CODE 0 7 2 2 0 7 FULL NAME OF CONTRACTOR FISCAL ANALYST CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU OF EMPLOYMENT & HUMAN SERVICES DEPARTMENT Assadya Ross SECTION I –COLUMN A COLUMN B COLUMN C COLUMN D COLUMN E CERTIFIED CHILDREN DAYS OF ENROLLMENT CUMULATIVE PRIOR PERIOD (Col. C Prior Report) CURRENT PERIOD CUMULATIVE FISCAL YEAR (Col. A + Col. B) ADJUST-MENT FACTOR ADJUSTED DAYS OF ENROLLMENT (Col. C x Col. D) (Do not round) Infants (up to 18 months) Full-time-plus 0 0 0 2.006 0.0000 Full-time 0 0 0 1.7 0.0000 Three-quarters-time 0 0 0 1.275 0.0000 One-half-time 0 0 0 0.935 0.0000 FCCH Infants (up to 18 months) Full-time-plus Full-time Three-quarters-time One-half-time Toddlers (18 up to 36 months) Full-time-plus 0 0 0 1.652 0.0000 Full-time 0 11 11 1.4 15.4000 Three-quarters-time 0 0 0 1.05 0.0000 One-half-time 0 0 0 0.77 0.0000 Three Years and Older Full-time-plus 0 0 0 1.18 0.0000 Full-time 0 0 0 1 0.0000 Three-quarters-time 0 0 0 0.75 0.0000 One-half-time 0 0 0 0.6172 0.0000 Exceptional Needs Full-time-plus 0 0 0 1.416 0.0000 Full-time 0 0 0 1.2 0.0000 Three-quarters-time 0 0 0 0.9 0.0000 One-half-time 0 0 0 0.6172 0.0000 Limited and Non-English Proficient Full-time-plus 0 0 0 1.298 0.0000 Full-time 0 0 0 1.1 0.0000 Three-quarters-time 0 0 0 0.825 0.0000 One-half-time 0 0 0 0.6172 0.0000 At Risk of Abuse or Neglect Full-time-plus 0 0 0 1.298 0.0000 Full-time 0 0 0 1.1 0.0000 Three-quarters-time 0 0 0 0.825 0.0000 One-half-time 0 0 0 0.6172 0.0000 Severely Disabled Full-time-plus 0 0 0 1.77 0.0000 Full-time 0 0 0 1.5 0.0000 Three-quarters-time 0 0 0 1.125 0.0000 One-half-time 0 0 0 0.6172 0.0000 TOTAL DAYS OF ENROLLMENT 0 11 11 15.4000 DAYS OF OPERATION 0 1 1 DAYS OF ATTENDANCE 0 11 11 NO NONCERTIFIED CHILDREN Check this box and continue to Section III if no noncertified children are enrolled in the program. X March 7, 2017 Contra Costa County Board of Supervisors Minutes 529 Please read instructions before completing report. REPORTING PERIOD CONTRACT NUMBER YEARMONTH ENDING JANUARY 9 2017 C S P P 6 0 4 4 CALIFORNIA DEPARTMENT OF EDUCATION ATTENDANCE AND FISCAL REPORT FOR CHILD DEVELOPMENT PROGRAMS CDNFS 8501 Pg. 1 of 4 (07/16) Mail completed report to: CALIFORNIA DEPARTMENT OF EDUCATION Child Development Fiscal Services 1430 N Street, Suite 2213 Sacramento, CA 95814-5901 COUNTY VENDOR CODE 0 7 2 2 0 7 FULL NAME OF CONTRACTOR FISCAL ANALYST CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU OF EMPLOYMENT & HUMAN SERVICES DEPARTMENT Assadya Ross SECTION I –COLUMN A COLUMN B COLUMN C COLUMN D COLUMN E CERTIFIED CHILDREN DAYS OF ENROLLMENT CUMULATIVE PRIOR PERIOD (Col. C Prior Report) CURRENT PERIOD CUMULATIVE FISCAL YEAR (Col. A + Col. B) ADJUST-MENT FACTOR ADJUSTED DAYS OF ENROLLMENT (Col. C x Col. D) (Do not round) Three Years and Older Full-time-plus 0 0 0 1.18 0.0000 Full-time 0 17 17 1 17.0000 Three-quarters-time 0 0 0 0.75 0.0000 One-half-time 0 0 0 0.6196 0.0000 Exceptional Needs Full-time-plus 0 0 0 1.416 0.0000 Full-time 0 0 0 1.2 0.0000 Three-quarters-time 0 0 0 0.9 0.0000 One-half-time 0 0 0 0.6196 0.0000 Limited and Non-English Proficient Full-time-plus 0 0 0 1.298 0.0000 Full-time 0 0 0 1.1 0.0000 Three-quarters-time 0 0 0 0.825 0.0000 One-half-time 0 0 0 0.6196 0.0000 At Risk of Abuse or Neglect Full-time-plus 0 0 0 1.298 0.0000 Full-time 0 0 0 1.1 0.0000 Three-quarters-time 0 0 0 0.825 0.0000 One-half-time 0 0 0 0.6196 0.0000 Severely Disabled Full-time-plus 0 0 0 1.77 0.0000 Full-time 0 0 0 1.5 0.0000 Three-quarters-time 0 0 0 1.125 0.0000 One-half-time 0 0 0 0.6196 0.0000 TOTAL DAYS OF ENROLLMENT 0 17 17 17.0000 DAYS OF OPERATION 0 1 1 DAYS OF ATTENDANCE 0 17 17 NO NONCERTIFIED CHILDREN Check this box and continue to Section III if no noncertified children are enrolled in the program. X March 7, 2017 Contra Costa County Board of Supervisors Minutes 530 RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner or designee, to expend $2,140 for costs associated with employee Allan Shield's attendance at the Federal Bureau of Investigation National Academy from April 3, 2017 through June 9, 2017. This expense is to be differentiated from an advance on funds or reimbursement. Summary of Expenses: Academy Uniforms - $550.00 Student Assessment - $250.00 Miscellaneous Expenses ($20/day x 67 days) - $1,340.00 FISCAL IMPACT: 100% County General Fund, Budgeted. The total cost to the County for this continuing education program will be borne by the Sheriff's Office operational budget. BACKGROUND: The Federal Bureau of Investigation National Academy is a prestigious continuing education program recognized internationally for law enforcement personnel. The training program is a comprehensive and balanced 10-week program of advanced professional instruction. Throughout this training, particular emphasis is placed on leadership development. Personnel from the Office of the Sheriff-Coroner attend the National Academy at the personal invitation of the Director of the Federal Bureau of Investigation. All major costs, including transportation, are funded by the Bureau. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Sandra Brown, 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 83 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 7, 2017 Contra Costa County Subject:Approve costs associated with attendance at the FBI Academy March 7, 2017 Contra Costa County Board of Supervisors Minutes 531 CONSEQUENCE OF NEGATIVE ACTION: Negative action could suppress the ability of our county to continue preparing our local law enforcement officials for the unique leadership challenges which we are certain to face in the future. CHILDREN'S IMPACT STATEMENT: None. March 7, 2017 Contra Costa County Board of Supervisors Minutes 532 RECOMMENDATION(S): CONTINUE the emergency action originally taken by the Board of Supervisors on November 16, 1999 regarding the issue of homelessness in Contra Costa County. FISCAL IMPACT: None. BACKGROUND: On November 16, 1999, the Board of Supervisors declared a local emergency, pursuant to the provisions of Government Code Section 8630 on homelessness in Contra Costa County. Government Code Section 8630 requires that, for a body that meets weekly, the need to continue the emergency declaration be reviewed at least every 14 days until the local emergency is terminated. In no event is the review to take place more than 21 days after the previous review. On February 14, 2017 the Board of Supervisors reviewed and approved the emergency declaration. With the continuing high number of homeless individuals and insufficient funding available to assist in sheltering all homeless individuals and families, it is appropriate for the Board to continue the declaration of a local emergency regarding homelessness. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Enid Mendoza, (925) 335-1039 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 74 To:Board of Supervisors From:David Twa, County Administrator Date:March 7, 2017 Contra Costa County Subject:Continue Extension of Emergency Declaration Regarding Homelessness March 7, 2017 Contra Costa County Board of Supervisors Minutes 533 RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute the Cooperative Funding Agreement between the East Bay Regional Park District and Contra Costa County to disburse $450,000 in Navy Mitigation Funds for improvements to the Bay Point Waterfront Park at the Bay Point Regional Shoreline. FISCAL IMPACT: No impact to the General Fund. (100% Navy Mitigation Fund) BACKGROUND: In the early 1990s, the United States Navy closed vehicular, pedestrian, and bicycle access on the Port Chicago Highway through the Concord Naval Weapons Station. To mitigate this closure, the Navy paid the County $5 million for transportation improvements in the Port Chicago, Clyde, and Bay Point areas. As of 2008, $4 million had not been spent. With accumulated interest, the fund had grown to $8.6 million. To make use of these funds, in June 2008, the Board of Supervisors adopted the Navy Mitigation Fund Expenditure Plan (Expenditure Plan – Exhibit A). The current balance of the fund (as of February 2017) is $5,536,712. The Expenditure Plan identified a number of transportation improvement projects, along with the amount to be allocated to each project. One of these improvements is the Bay Point Waterfront Park Access Improvements Project (Project). The Project is defined as follows in the Expenditure Plan: APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Robert Sarmiento (925) 674-7822 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Jerry Fahy, John Cunningham C. 72 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:March 7, 2017 Contra Costa County Subject:Cooperative Funding Agreement to Disburse Navy Mitigation Funds for Improvements to the Bay Point Waterfront Park March 7, 2017 Contra Costa County Board of Supervisors Minutes 534 BACKGROUND: (CONT'D) 6) Bay Point Waterfront Park Access Improvements Project will provide easier access, including access for disabled persons to newly established waterfront park west of McAvoy Harbor. Project is one of the recommendations in the Bay Point Waterfront Redevelopment Plan. Navy Fund Allocation: $450,000 (full funding) Lead Agencies: East Bay Regional Park District / Contra Costa County The Project improvements will be inside the Bay Point Regional Shoreline, located just west of McAvoy Harbor off the Port Chicago Highway in Bay Point: Specific improvements planned (Exhibit B) by the East Bay Regional Park District (EBRPD) consist of the following: *Upgrades to the Harrier Trail, the main trail in the Bay Point Waterfront Park, *Potable water and ADA-accessible amenities, including restrooms and drinking faucets, and *Shade structures These proposed improvements are consistent with the improvements identified in the 2001 Bay Point Regional Shoreline Land Use Plan (Exhibit C). The Navy Mitigation Fund Expenditure Plan identifies $450,000 to be allocated for this project. The EBRPDMarch 7, 2017 Contra Costa County Board of Supervisors Minutes 535 The Navy Mitigation Fund Expenditure Plan identifies $450,000 to be allocated for this project. The EBRPD wishes to enter into a cooperative funding agreement (Exhibit D) with the County to receive these funds so that it can initiate implementation of these improvements. The EBRPD will provide draft project plans to the County for review and comments. CONSEQUENCE OF NEGATIVE ACTION: If the cooperative funding agreement is not adopted, the East Bay Regional Park District will not have the funding to implement improvements to the Bay Point Waterfront Park. ATTACHMENTS Exhibit A - Navy Mitigation Fund Expenditure Plan Exhibit B - Letter, Delta Trail Waterfront Improvements Request Exhibit C - Bay Point Regional Shoreline Land Use Plan Exhibit D - Cooperative Agreement - Waterfront Park Access Improvements March 7, 2017 Contra Costa County Board of Supervisors Minutes 536 Navy Mitigation Fund Expenditure Plan Supervisor Federal D. Glover, District V Supervisor Susan A. Bonilla, District IV Department of Conservation and Development Public Works Department Adopted by the Board of Supervisors on June 17, 2008 Amended by the Board of Supervisors on February 9, 2010 1 March 7, 2017 Contra Costa County Board of Supervisors Minutes 537 Navy Mitigation Fund Expenditure Plan Summary of funding allocations Project numbers do not indicate priority 1) 2nd left-turn lane from westbound Evora Road onto southbound Willow Pass Road. Project will reduce morning backup at the intersection by approximately 500 feet; traffic signal at same intersection to be paid for by business park developer. Navy Fund Allocation: $1.3 million (full funding) Lead Agency: Contra Costa County 2) Bailey Road Pedestrian/Bicycle Safety Improvements (from Delta DeAnza Regional Trail near Mims Avenue, past freeway ramps to BART station driveway) Project will improve walking and bicycling conditions along Bailey Road, particularly improving conditions for Bel Air Elementary students, BART station users, Tri Delta Transit bus stop users, and future residents of the planned Orbisonia Heights mixed-use, transit-oriented development project across Bailey Road from the Pittsburg/Bay Point BART Station. Navy Fund Allocation: $1.5 million (partial/full funding – costs to be determined) Lead Agency: Contra Costa County / Caltrans / Tri Delta Transit (depending on particular projects identified in planning phase) 3) Clyde Union Pacific Right-of-Way Trail Project will build a trail along an unused railroad corridor alongisde Port Chicago Highway through Clyde, and establish a trust fund to cover long-term maintenance needs for the trail. Navy Fund Allocation: $1.5 million (full funding) Lead Agency: Contra Costa County 4) Bailey-Bella Vista Connector Trail Project will improve the surface and appearance of the existing trail between Bella Vista Avenue and Bailey Road near Bel Air Elementary School and establish a trust fund for long-term maintenance needs. Navy Fund Allocation: $500,000 (full funding) Lead Agency: Contra Costa County 5) Driftwood Drive Landscaping Improvements Project will restore Driftwood Drive landscaping that was financed by the first Navy Mitigation Fund Expenditure Plan as a connecting walkway from the neighborhood to the Delta DeAnza Regional Trail and waterfront) Navy Fund Allocation: $750,000 (full funding) Lead Agency: Contra Costa County 2 March 7, 2017 Contra Costa County Board of Supervisors Minutes 538 6) Bay Point Waterfront Park Access Improvements Project will provide easier access, including access for disabled persons to newly established waterfront park west of McAvoy Harbor. Project is one of the recommendations in the Bay Point Waterfront Redevelopment Plan. Navy Fund Allocation: $450,000 (full funding) Lead Agencies: East Bay Regional Park District / Contra Costa County 7) Planning and environmental impact review for Great California Delta Trail Project involves planning and environmental review for the portions of the Great California Delta Trail within Contra Costa County (the overall trail will eventually ring the Delta Region, connecting to the Bay Trail in Martinez). Participants will include the East Bay Regional Park District, Contra Costa County, Delta Protection Commission, and the City of Pittsburg. Navy Fund Allocation: $350,000 (full funding) Lead Agency: East Bay Regional Park District ($310,000) Delta Protection Commission ($40,000) 8) Build Great California Delta Trail from Bay Point Waterfront Park to Clyde, Concord and Martinez Project will provide seed money for construction of one segment of the trail. Trail alignment will be determined through the planning project described above in Project #7. Navy Fund Allocation: $1 million (partial funding) Lead Agency: East Bay Regional Park District 9) Build Great California Delta Trail from Bay Point Waterfront Park to Pittsburg Project will provide seed money for construction of one segment of the trail. Navy Fund Allocation: $1 million (partial funding) Lead Agency: East Bay Regional Park District Total Allocations: $8.35 million 3 March 7, 2017 Contra Costa County Board of Supervisors Minutes 539 The graphic above was developed by the Contra Costa County Public Works Department, April 2008. 4 March 7, 2017 Contra Costa County Board of Supervisors Minutes 540 Benefits of the Navy Mitigation Fund Expenditure Plan 2008 Update • This plan includes a balance of project types (commuter traffic relief, pedestrian/bicycle safety, trail construction, trail landscaping and long-term maintenance, waterfront access). • Most of the projects included in this plan are relatively inexpensive (most less than $2 million) and most of them therefore can be fully funded by the Navy Mitigation Fund. • Most of the projects in this plan can be accomplished in the next few years. Construction of the Great California Delta Trail segments likely will take longer, due to the amount of planning, potential right-of-way acquisition, and additional funding that will be required. Status of the 1991 Navy Mitigation Fund Expenditure Plan • Delta DeAnza Regional Trail Plus Feeder Trails -- $1million allocation Status: numerous trails were built including the segment of the Delta DeAnza Regional Trail over the Willow Pass. The $1 million trail allocation was spent. • Evora Road Extension to Concord -- $4 million allocation Status: not built due to objections from City of Concord. Most of the $4 million remains unspent (a small portion, described below, was used for studies.) Interest has increased this amount of $8.6 million as of May 2008. • Transportation studies and planning -- $235,000 allocation Status: several studies were completed, including studies for the trails and a rail transit study. 5 March 7, 2017 Contra Costa County Board of Supervisors Minutes 541 Comments on the Draft Navy Mitigation Fund Expenditure Plan Staff of the Community Development Department and the Public Works Department reviewed the Draft Navy Mitigation Fund Expenditure Plan at three public meetings: March 18, 2008 – Town Hall Meeting convened by Supervisor Glover, at the Ambrose Recreation and Park District Building in Bay Point; May 6, 2008 – bimonthly meeting of the Bay Point Municipal Advisory Council’s Transportation Area Committee; and May 6, 2008 – monthly meeting of the County Service Area M-16 (Clyde Parks) Summaries of the comments and questions from each of these meetings are presented in the following pages. Also included is a summary of comments from the kick-off meeting for the planning process that was convened in April 2007 at Calvary Temple on Evora Road. This meeting was held to gather public input about potential projects for the plan. 6 March 7, 2017 Contra Costa County Board of Supervisors Minutes 542 April 24, 2007: Suggestions from Town Hall meeting at Calvary Temple, Evora Road, Concord (Meeting convened by Supervisor Glover and Supervisor Bonilla to kick off the process) 1. Re-open Port Chicago Highway 2. Trail along Contra Costa Canal in Clyde 3. Evora Road Widening from Baypoint to Concord 4. Comprehensive road and trail plan developed with the MAC/TAC/PAC 5. The Great California Delta Trail 6. Clyde Feeder Trail on Union Pacific Railroad property (purchase of right of way and trail construction after Union Pacific cleans up the property) 7. Set-aside some funds in a trust account to be used as a maintenance fund for existing trail maintenance 8. Marina Trails – such as boardwalks 9. Bus Service Bay Point to Concord 10. Construct additional trails to better connect existing trails 11. Improve throughway roads through Baypoint 12. Construct a park at the trailhead of the Great California Delta Trail 13. Widen Evora Road and provide a bike trail 14. Interest from the trust account should be used for the Evora Road Extension 15. Provide alternate bike route to eliminate bicyclists having to use SR4 between Willow Pass Road and Port Chicago Highway 16. Other funding sources should be explored to construct the Delta Trail 17. Construct a bikeway on the north side of SR4 to connect to the existing Delta DeAnza Trail and construct another bikeway further from the freeway towards the shoreline. 7 March 7, 2017 Contra Costa County Board of Supervisors Minutes 543 18. Road improvements (Willow Pass Road, Bailey Road) 19. Redevelopment plan for Bay Point Waterfront (local roads and trails) March 18, 2008: Comments on the Draft Navy Mitigation Fund Expenditure Plan from Bay Point Town Hall meeting convened by Supervisor Glover at Ambrose Recreation and Park District office, Bay Point 1. There are graffiti-covered freight railroad cars across from my home in Shore Acres, who do I need to talk to, to get them moved? [Staff asked her to provide more specific info by phone or e-mail and he will try to find out whose rail cars they are] 2. If Concord would move the golf course, it would allow for the Evora Road Extension. 3. The proposed two left-turn lanes on Evora will cause traffic jams as people try to merge from the left one to the right one to get onto the freeway ramp, and the stop sign is better than a new traffic signal because cars move through it better. [Staff explained some of the operational details of how the signal and the turn lanes would operate.] 4. Get rid of the pedestrian tunnel. 5. We need to build schools in Bay Point. 6. The plan doesn’t provide enough traffic relief, too much money on trails. When Port Chicago Highway closed, we lost a road. We need to get a road back. 7. Get rid of the curving “free right” freeway off-ramp from SR 4 westbound to Bailey southbound; have all Bailey traffic use the other off-ramp, come to the traffic signal and then turn left or right onto Bailey. This will eliminate the need for the pedestrian tunnel. 8. Landscape the Bay Point cloverleaf, it’s an entrance to the community and it should look nice. 9. We need signal timing improvements along Willow Pass Road. 10. Trail safety surveillance is needed. 11. The pedestrian tunnel route doesn’t work for wheelchair users, who can’t get up the hill to get to BART. 12. Make public transit more accessible. 13. Port Chicago Highway was the only flat route for bicyclists between Bay Point and Concord. The draft plan would replace it with another flat route, which bicyclists want. 8 March 7, 2017 Contra Costa County Board of Supervisors Minutes 544 14. The Great California Delta Trail is now part of the East Bay Regional Park District’s Master Plan. 15. Oak Hills community supports the Great California Delta Trail. 16. The Bailey pedestrian/bicycle safety projects don’t mitigate the loss of the Port Chicago Highway. 17. Use the Bailey funds for the Clyde trail linkage to the Delta Trail. 18. The mitigation money should be used for roads, period. 19. The draft plan provides a good mix of projects and meets the purpose of the Navy Mitigation Fund. May 6, 2008: Comments on Draft Navy Mitigation Fund Expenditure Plan from the Transportation Area Committee of the Bay Point Municipal Advisory Council 1. Paratransit service for senior citizens isn’t good enough, needs to be improved. The rules for riding are too strict. 2. The fund is being used to pay for things that other entities should have paid for. BART should have paid for the Bailey Road pedestrian safety improvements, homebuilders should have paid for the landscaping along Driftwood Drive, and the homebuilders should pay for the extra left-turn lane on Evora Road at Willow Pass Road. Navy Mitigation Funds shouldn’t have to be used for those. 3. Oak Hills Community Group and the Friends of the Delta Trail both support the expenditure plan including the recommendations for the Great California Delta Trail. The plan meets the goals and the funds will be well spent. 4. Ambrose Recreation and Park District supports the plan. 5. The proposed plan wastes a lot of money. Why should Driftwood Drive landscaping be paid for? The homeowners should pay for that. The left turn lane on Evora and the Bailey Road pedestrian improvements seem like good ideas. 6. Some trails are closed, like the one behind Casa de Serena senior citizens’ facility. It’s closed so it can’t be used. 7. We shouldn’t do any of the recommended projects except the Evora Road Extension. We should wait and see if the City of Concord builds it, and if they do, then we can use the Navy Mitigation Fund for these other things. 9 March 7, 2017 Contra Costa County Board of Supervisors Minutes 545 8. Friends of the Delta Trail says we need this plan and we support it. 9. A question was asked as to whether the Navy Mitigation Fund Expenditure Plan would bring more revenue to Bay Point. County staff and staff of the East Bay Regional Park District responded to this question. May 6, 2008: Comments on the Draft Navy Mitigation Fund Expenditure Plan from County Service Area M-16 (Clyde Parks) 1. This sounds like an opportunity to landscape the entrance to Clyde, similar to what Concord has done on some of their streets. We could put trees up and have an attractive entryway to the community. 2. A question was asked to whether the County still intended to extend two local streets westward to Port Chicago Highway. Public Works staff responded. 3. A question will be asked as to whether there will be parking for users of the new trail. Staff will consider this as we plan the access to the trail. 4. A question was asked as to whether utility poles would be moved or undergrounded as part of the project. Staff will consider this as trail planning is conducted. 5. Port Chicago Highway is a drag strip. We need more enforcement of speeding, and we should reduce the speed limit. 6. A question was asked about the width of the UP right-of-way. Staff responded the right-of-way is 60 feet, but only 8 to 10 feet will be paved. This is a typical trail width. 7. Several comments were made about flooding. Public Works will look into this. 8. The Clyde trail should connect to the Great California Delta Trail. 9. We should begin planning the trail now, we don’t need to wait until all the interagency matters are settled. 10. A question was asked whether Concord will expand Port Chicago Highway to support the new growth that will come in with the Reuse Project. Staff will look into this. 11. A question was asked about the chances that Port Chicago Highway will be reopened. Residents indicated they wouldn’t want it to be reopened. Staff replied that reopening is not likely. 10 March 7, 2017 Contra Costa County Board of Supervisors Minutes 546 Mr. John Cunningham Senior Transportation Planner Department of Conservation & Development 30 Muir Road Martinez, CA 94553 October 11, 2016 RE: Request for $450,000 of Navy Mitigation Funds for Bay Point Waterfront Park Access Improvements Dear Mr. Cunningham: The East Bay Regional Park District (EBRPD) is requesting $450,000 in Navy Mitigation funds to improve park access at Bay Point Regional Shoreline Park. In 1989, Contra Costa County received funding from the Navy to mitigate the loss of pedestrian, cyclist, and vehicular access to the Port Chicago Highway in the Naval Weapons Station. The Navy Mitigation Expenditure Plan 2008 Update sets aside $450,000 for “Bay Point Waterfront Park Access Improvements.” In accordance with the expenditure plan, the East Bay Regional Park District is moving forward with implementing significant public access improvements at the Bay Point Shoreline. Public Access Goals include developing potable water to the staging area, installing an ADA accessible drinking faucet, upgrading restrooms to ADA accessible flush toilets, fishing access improvements, Harrier Trail accessibility and climate change resiliency improvements, and construction of a non-motorized watercraft launch at the “J- channel” north of the existing staging area, see proposed budget below. Waterfront Park Access Improvements  Task # Description Cost  1 Harrier Trail ADA Upgrades and Wetland Overlook $125,000  3 Potable Water, ADA Drinking Fountain & Restroom $225,000  4 Shade Structures $50,000  5 Project Design and Administration $50,000    TOTAL $450,000  EBRPD is seeking to enter into a cooperative funding agreement with Contra Costa for these funds as soon as possible. EBRPD is moving forward initial public access improvements including the shade structures and potable water in early 2017. A contract has been awarded to a design and permitting consultant; construction of trail and restroom ADA upgrades would be completed in 2018-2019. A draft cooperative funding agreement is attached for your review. Please contact me if you have any questions at (510) 544-2204 or tmargulici@ebparks.org. Sincerely, Tiffany Margulici Grants Manager March 7, 2017 Contra Costa County Board of Supervisors Minutes 547 BAY POINT REGIONAL SHORELINE LAND USE PLAN East Bay Regional Park District 2950 Peralta Oaks Court P.O. Box 5381 Oakland, California 94605 February 2001 March 7, 2017 Contra Costa County Board of Supervisors Minutes 548 III. LAND USE PLAN The 1997 Park District Master Plan designates the Bay Point parkland as a Regional Shoreline, with the goals of providing recreational and educational opportunities and preserving the natural resources and views offered by the site. The existing marsh and tidal channels on the site represent the significant natural features of the site, and the Land Use Plan (LUP) proposes to manage and protect these resources, which provide habitat for a variety of special-status wildlife. The L UP also proposes to provide public access to several existing trails and upland areas that will offer recreational and educational opportunities in the marsh and the waters of Suisun Bay. The LUP establishes "Land Use Designations" or "Units" (Figure 5) that will establish protected areas for significant natural resources and guide the development of the public access and recreation facilities. A. Land Use Zones Natural Unit The purpose of designating a Natural Unit is "to preserve and enhance natural habitat" in which are found "lower intensity recreational activities," such as hiking, plant and wildlife study, educational pursuits, and contemplation (EBRPD Master Plan 1997, p. 52). Approximately 44 acres of marshlands and seasonal ponds at Bay Point Regional Shoreline (or 86% of the 51-acre property) would be designated as a Natural Unit. This includes those areas of the parkland that have been identified as tidal marsh or wetlands (LSA, February 2000) and some areas of dry upland that would be suitable for development as trails and a marsh overlook within the Natural Unit. Recreation/Staging Unit The purpose of designating a Recreation/Staging Unit is to provide areas of "more intensive public recreational use and that are of sufficient size to support the necessary parking, utilities, and infrastructure needed for such use" which may contain, for example: restrooms, picnic areas, interpretive facilities, shelters, aquatic facilities, and other similar uses (EBRPD Master Plan 1997, p. 52). Approximately seven (7) acres of upland at Bay Point Regional Shoreline (or 14% ofthe 51- acre property) would be designated as a Recreation/Staging Unit. The following recommendations of the LUP are goals which will be implemented as funds are budgeted in the capital improvement phase of parkland development. B. Public Access and Circulation Parking The Recreation/Staging Unit should provide adequate parking for the proposed recreational activities and school groups. The Unit has a large, level, bare area that was used by a former landowner for storage of trucks and equipment. The site now contains a variety of discarded debris, including large metal floats, a cargo container and other items that will need to be removed from the site. Bay Point Regional Shore! inc Land Usc Plan 29 February 2001 March 7, 2017 Contra Costa County Board of Supervisors Minutes 549 (This page left intentionally blank) Bay Point Regional Shoreline Land Use Plan 30 February 2001 March 7, 2017 Contra Costa County Board of Supervisors Minutes 550 Monitor existing plants and wildlife • Weed & pest control • Marsh Restoration • remove levees • lower elevations by grading • provide tidal flow • balance loss/gain of wildlife habitat INTERPRETATION Access to small marsh channel (boardwalk) • Work cooperatively with State Lands Commission • Observation facility with , interpretive panels, , benches, loop trail : NO SCALE .... : \. ..... l.. : Park District Boundary (approximate) ........... Natural Unit Recreation/Staging Unit ... , .... Proposed Trail .. " * Proposed Visitor Destination ~-.... --' ,/ Small Marsh Channel · · · • % " · · : =. fiHORELINE ACCESS ::.:;1( • Correct trail flooding problem ::: owners .:.·1: . Work cooperatively with property ~iHi?n'f~!tm~~iH:~5·.,,!m;J}tj;j)~}~3;:jm .. ;,,:::iU:;i .:.10 ;:.~ :"o:::,,:,,:""~:.:."':: .: -:. ':1 :.j IU~~~:} ~ '""""""""" .... : PUBLIC RECREATION :::... Picnic facilities : ri. Shade structures .: 0 40-car parking lot Carry-in boat access • Access to large channel (disabled and all-weather accessible) REGIONAL TRAILS • Directional signs to park on Delta-DeAnza Regional Trail, local bike lanes ~ PARK ENTRANCE Signs, landscaping Remove stored equipment Coordinate with property owners RaJa sources may include: EBRPD GIS/GPS mapping and digitizing; USGS Digital data; Oakland. EBMUD, ABAG. Teale Data Center, and Sure!MAPS Raster; and HJW's Carterra Orthophotography. ~ Boundary & Property lines shown on this map do not represent a boundary or property line survey. The East Bay Regional Pari< District makes no representation as to the accuracy of said property lines (or any other lines), and no liability Is assumed by reason of reliance thereon. Use of this map for other than lis Intended purposes requires the written consent of EBRPD. Figure 5 LAND USE PLAN MAP Bay Point Regional Shoreline 31 February 2001 F",.t Bay R~i6Dal Park District Planniug/Sl,,,·anl.blp & GIS Servi ... Department March 7, 2017 Contra Costa County Board of Supervisors Minutes 551 Recommendation • Provide parking for up to 40 vehicles with space for a bus tum-around. Trails Trail access at the site will focus on improving existing access routes and providing walk-in access to the water. Recommendations • Use the existing, unimproved perimeter service road as a multi-use trail (the "Harrier Trail") and park service road (see Figure 5). The existing roads are currently in moderate to bad condition, and have not received regular maintenance. They are overgrown, rough and rutted, and will need grading and improvements for reliable access. The multi-use trails would provide access for hikers and bicyclists, as well as maintenance, fire and emergency vehicles. Alignments shown on Figure 5 are schematic and will need to be confirmed in the field. • Provide improvements to the existing public access shoreline trail located on the neighboring property to the east. This trail varies in width, but is typically less than 5-10 feet wide. It provides access to a bare spot of ground located at the mouth of the J-shaped channeL It is a popular fishing spot for local anglers, and reportedly gets frequent use by people of all ages. Unfortunately, the north end of the trail is at low elevation and becomes very muddy due to tidal action. Improvements could include a boardwalk, raising the elevation of the trail with fill, or other similar improvements. These improvements will require the cooperation ofthe adjacent property owner. • Develop trail access to the bank of the J-shaped channel near the proposed staging area. Clear away some of the tules and develop a small area of the channel bank to allow direct, disabled accessible, all-weather access to the water, for activities such as birdwatching, environmental education classes, etc. • Develop a boardwalk trail with access to one of the small marsh channels at the northwest side of the property. This access is needed because the J-shaped channel is steadily silting in, and it is anticipated an alternative channel access \\-111 eventually be needed for environmental education. This trail may cross the State Lands Commission marshland, and would require the approval of that agency before it would be developed. • Develop an attractive and visible park entrance along the existing access road at the southeast corner of the parkland. This 500-foot trail between McAvoy Road and the Park District property line is a public access easement, on privately owned land. The landowners have expressed willingness to clean up equipment that has been stored here and to allow the Park District to install an entry sign, landscaping and other appropriate improvements to enhance the park entrance. Bay Point Regional Shoreline Land Usc Plan 32 February 200 I March 7, 2017 Contra Costa County Board of Supervisors Minutes 552 • Provide signs on the Delta-DeAnza Regional Trail to direct park users to Bay Point Regional Shoreline, from the intersection of Willow Pass Road and Port Chicago Highway (see Figure 2). A striped bike lane currently runs along the shoulder of Port Chicago Highway from Willow Pass Road north to Pacifica Avenue. Interpretive and Recreation Facilities Interpretive and recreation facilities will focus on providing access for low intensity, recreational and access opportunities, that are compatible with the preservation of marsh habitat. Recommendations • Develop shade structures, picnic tables, barbecues, drinking fountains, and restroom facilities within the Recreation/Staging Unit to provide informal picnicking and a meeting place for interpretive hikes, school groups, bird watching trips, etc. Municipal lines for electrical and sewer service and a potable well are available at the southeast comer of the Recreation/Staging Unit. Develop these utilities to serve the Recreation/Staging unit, if feasible. • Cooperate with local schools and community groups to conduct environmental education classes and community service projects at the parkland. Local schools could include Rio Vista Elementary School, Shore Acres Elementary School, Riverview Middle School, Bel Air Elementary School, and other schools in the Mt. Diablo Unified School District. • Provide interpretive signs and panels at the staging area, along trails, and at a marsh overlook site on the west side of the parkland (see Figure 5). The overlook site is currently the only high point on the property and would provide a good location for a small facility that could include benches, a shade shelter, viewing blinds, interpretive panels, and/or brochures. Potential topics for interpretation are the site history, the marsh, its wildlife, and the proposed efforts to restore it. • Develop a carry-in boat access to the J-shaped channel at the north side of the Recreation/Staging Unit. This could be a small pier or dock, (floating or pile-supported) accessible by foot, that could be used for launching canoes, kayaks, or other small non- motorized, car-top boats, that could be carried in from the parking lot. • Conduct periodic dredging to maintain adequate depth in the J-shaped channel for non- motorized boat access. Dredging will be conducted in full compliance with state and federal environmental laws and with any easement and permit requirements of: the State Lands Commission, U.S. Army Corps of Engineers, U.S. Fish and Wildlife Service, California Department of Fish and Game, San Francisco Bay Conservation and Development Commission, and other applicable regulatory agencies Bay Point Regional Shoreline Lind Usc Plan February 200 I March 7, 2017 Contra Costa County Board of Supervisors Minutes 553 Public Transit Accessibility Tri-Delta Transit bus line 392 provides bus service between the Shore Acres neighborhood and Pittsburg, passing within 12 mile of Bay Point Regional Shoreline. The park would also be located about three (3) miles from the Pittsburg/Bay Point BART station. Tri-Delta Transit currently provides bus service from the BART Station into the Shore Acres neighborhood on bus line 389 (weekdays) and 392 (weekends). Line 389 travels up Port Chicago Highway to Pacifica Avenue, and would pass within 12 mile of the Bay Point Regional Shoreline. Park users could take advantage ofthese transit opportunities to get to the park by traveling via BART and bike or by the Tri-Delta Transit bus service. This would be especially useful for transit-dependent people and others who do not own a car. The Park District also has an opportunity here to encourage non-automobile modes of transportation. Recommendations • The Park District should publish the local transit and bicycle trail routes in the park brochure. • The Park District will support efforts to improve bus service near the park and extensions of local bicycle trails and on-street bike lanes to the park. C. Resource Management Vegetation and Wildlife Management The Park District recognizes both the potential restoration possibilities for the former marshland at this site, as well as the importance of the existing plant communities on site which provide valuable breeding and foraging habitat for marsh wildlife, including many special-status species. The actions recommended in this Land Use Plan attempt to embrace both these concepts. Recommendations • Periodically monitor and maintain the health of existing popUlations and valuable habitat for special-status species in the marshland and seasonal pond areas. Periodic prescribed burning or other approved techniques may be used to maintain acceptable densities of cattails that will benefit marsh wildlife. • Periodically monitor the on-site popUlations of invasive, terrestrial and water plants, such as pampas grass and water hyacinth. As needed, implement projects to manage invasive species through the District's existing Integrated Pest Management program. • Limit vegetation management work to the non-nesting season for special-status birds identified on site. Bay Point Regional Shordinc Land Usc Plan 34 February 200 I March 7, 2017 Contra Costa County Board of Supervisors Minutes 554 • Seek grant funding to implement marsh restoration of former marsh areas that have been diked off. Restoration work would involve major earthmoving, removal of levees, and lowering the elevation of previously filled marshland. ~ Cut and fill will be balanced on site if possible, with fill material being deposited on upland areas. ~ Pursue only those designs that will create self-sustaining channels that will minimize or eliminate the need for future dredging. ~ Balance the preservation of the existing vegetation communities on site (e.g., seasonal ponds) with the improvement of marsh habitat. It is recognized that some wildlife may lose habitat while others benefit from the expansion of marsh habitat. ~ Maintain access for the State Lands Commission across Park District property. ~ Obtain necessary federal, state and regional permits for marsh restoration, cattail maintenance, and invasive weed abatement activities. • Provide control measures to eliminate the establishment of red fox and feral cat populations. D. Public Safety The Park District provides for the safety and protection of park visitors and staff, the protection of natural resources, and the protection of adjacent neighbors and their property. Public safety response is provided in conjunction with local public safety agencies as described above in Section II F. The following recommendations would address identified public safety needs at the new regional shoreline. Recommendations • Provide secure fencing along the southern boundary of the property to prevent trespass and discourage the unsafe crossing of the railroad embankment. • Remove from the property the piles of dumped concrete, metal floats, cargo container, and any other discarded debris. • Provide a strong, cooperative response to public safety incidents, by the Park District Police Department, Contra Costa County Sherifi's Department, California Highway Patrol, or Department ofFish and Game, as appropriate to the nature of the incident. • Provide a strong, cooperative response to wildfire and search and rescue incidents, by the Contra Costa County Fire Protection District and the East Bay Regional Park District Fire Department. • Maintain appropriate vegetation clearances around structures and facilities to protect them in case of wildfire. Bay Point Regional Shoreline Land Use Plan 35 February 200 I March 7, 2017 Contra Costa County Board of Supervisors Minutes 555 • Gate the parking lot with separate entrance and exit lanes. Equip the exit lane with "tiger teeth" or similar device to prevent entry through the exit. Lock the parking lot gates at dusk to prevent after-hours parking. Provide a Knox box or similar apparatus to the gate so that Contra Costa County Fire Protection District will have the ability to enter the park in emergenc1es. E. Future Park Expansion The tidal marsh directly north of the Park District property (Figures 4,5) is the natural transition zone between the dry upland and the waters of Suisun Bay. Because of this the Park District will be evaluating the expansion of the park operating area to include more of this marshland. Approximately 80 acres of the tidal marsh is owned by the State Lands Commission. The Park District will need to consider the costs and benefits to the District ofthis potential, future addition to the Bay Point Regional Shoreline. The State Lands Commission has expressed interest in recommending the approval of a lease that would authorize the Park District to use the marshland for open space, habitat restoration, and public access (Plummer 2000). Recommendation • The Park District should evaluate the expansion of the park to include the 80-acre State Lands Commission property. If pursued, the potential park expansion would be addressed in a management agreement that would be negotiated with the State Lands Commission. F. Business Plan A BusinessPlan will be developed to coordinate the construction of facilities and the implementation of the resource management actions proposed for Bay Point Regional Shoreline. Currently this parkland is maintained in land bank status. The need for additional staff will be evaluated to open and maintain this additional 51 acres of parkland. Recommendations • Identify operational costs to open parkland for public use. • Identify potential capital and operating grants, endowments, donation of funds, assets and services that relate to site development and education goals. .. Establish public and private partnerships with qualified organizations to implement and manage facilities and programs. .. Identify potential revenue-generating activities. • Designate revenue from future bond acts to develop capital improvements. Bay Point Regional Shordine Land lIsc Plan 36 February 2001 March 7, 2017 Contra Costa County Board of Supervisors Minutes 556 COOPERATIVE FUNDING AGREEMENT BETWEEN THE EAST BAY REGIONAL PARK DISTRICT AND CONTRA COSTA COUNTY FOR BAY POINT WATERFRONT ACCESS IMPROVEMENTS AT BAY POINT REGIONAL SHORELINE This Cooperative Funding Agreement, hereinafter referred to as “AGREEMENT”, made and entered into on the _____day of _______, 2017, by and between the East Bay Regional Park District, hereinafter referred to as "EBRPD" and Contra Costa County, hereinafter referred to as "COUNTY”. WITNESSETH WHEREAS, the U.S. Navy compensated the COUNTY an undisclosed fee amount in the early 1990s to help the COUNTY mitigate the closure of the Port Chicago Highway through the Concord Naval Weapons Station. When the COUNTY closed the road at the Navy’s request, an east-west arterial that linked Bay Point, Clyde and Concord, and provided access to the waterfront was lost. WHEREAS, the Board of Supervisors adopted in 1991, and updated in 2008 and 2010, the Navy Mitigation Expenditure Plan and its road and trail project list that allocated funds to road and trail projects. WHEREAS, the Bay Point Waterfront Access Improvements, hereinafter referred to as “PROJECT,” will provide better access to the Bay Point Regional Shoreline, including access for people with disabilities, and is part of the Navy Mitigation Fund Expenditure Plan project list. WHEREAS, the PROJECT will include upgrades to the Harrier Trail, construction of a Wetland Overlook, the addition of potable water and shade structures to Bay Point Regional Shoreline Park, and will bring facilities into compliance with the Americans with Disabilities Act standards. WHEREAS, EBRPD and COUNTY mutually desire to cooperate in completing the PROJECT and to specify herein the terms and conditions under which the PROJECT will be implemented. NOW, THEREFORE, it is mutually agreed as follows: March 7, 2017 Contra Costa County Board of Supervisors Minutes 557 Cooperative Funding Agreement Bay Point Waterfront Access Improvements 2 of 6 SECTION I COUNTY AGREES: (1) To process EBRPD’s reimbursement request for actual expenses related to the PROJECT up to, but not to exceed, $450,000 for completion of the PROJECT, within 30 days of receipt of a cost summary and an invoice from the EBRPD. A project map and budget are attached as Exhibit “A”. SECTION II EBRPD AGREES: (1) To implement the PROJECT, including but not limited to consultant selection, the development of consultant services agreement, administration of the contract, final review of the work product, and disseminating work products as required. (2) Provide draft project plans to COUNTY for review and comments. Coordinate comments on the plans as appropriate. SECTION III IT IS MUTUALLY AGREED AS FOLLOWS: (1) This AGREEMENT may be amended or canceled by mutual consent in writing of the parties. (2) EBRPD agrees to indemnify and hold harmless COUNTY, its Board of Supervisors, officers, agents, employees and assigns from and against any and all loss, damage, liability, claims, suits, costs and expenses whatsoever, including reasonable attorneys’ fees, based upon or otherwise arising out of the performance of the terms of this AGREEMENT save and except for those which are the result of the negligence and/or willful conduct of COUNTY, its Board of Supervisors, officers, agents, employees or assigns. (3) COUNTY agrees to indemnify and hold harmless EBRPD, its Board of Directors, officers, agents, employees and assigns from and against any and all loss, damage, liability, claims, suits, costs and expenses whatsoever, including reasonable attorneys’ fees, from and against any loss, damage, liability, claims, suits, costs and expenses or other claim for damages based upon or otherwise arising out of the COUNTY’s performance of COUNTY’s obligations under this March 7, 2017 Contra Costa County Board of Supervisors Minutes 558 Cooperative Funding Agreement Bay Point Waterfront Access Improvements 3 of 6 AGREEMENT save and except for those which are the result of the negligence and/or willful conduct of EBRPD, its Board of Directors, officers, agents, employees or assigns. (4) Notices regarding this AGREEMENT shall be sent by first class mail, postage prepaid, to: EBRPD at Grants Department, Finance and Management Services Division Attn. Grants Manager P. O. Box 5381 Oakland, CA 94605-0381 and COUNTY at Public Works Department, Transportation Engineering Attn. Assistant Public Works Director 255 Glacier Drive Martinez, CA 94553. (5) This AGREEMENT shall run through completion of the PROJECT, unless otherwise terminated or amended except that the provisions of Section III, number 2 shall survive the completion of the PROJECT. (6) This AGREEMENT contains the entire agreement between the parties with regard to matters described in this AGREEMENT and supersedes all prior agreements, whether written or oral, between the parties with respect to such subject matter. (7) This AGREEMENT shall be interpreted and enforced under the laws of the State of California. (8) If any provision or provisions of this AGREEMENT shall be held to be invalid, illegal, unenforceable or in conflict with the law of any jurisdiction, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. March 7, 2017 Contra Costa County Board of Supervisors Minutes 559 Cooperative Funding Agreement Bay Point Waterfront Access Improvements 4 of 6 IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed by their respective officers, duly authorized as of the day, month, and year first hereinabove written CONTRA COSTA COUNTY EAST BAY REGIONAL PARK DISTRICT By______________________________ By______________________________ (Signature of Authorized Representative) (Signature of Authorized Representative) _______________________________ Debra Auker (Print Name of Authorized Representative) (Print Name of Authorized Representative) Title:____________________________ Title: Assistant General Manager, Finance and Management Services/CFO Date:____________________________ Date:____________________________ Approved as to Form: Approved as to Form: By_______________________________ By________________________________ Date:_____________________________ Date:______________________________ March 7, 2017 Contra Costa County Board of Supervisors Minutes 560 Cooperative Funding Agreement Bay Point Waterfront Access Improvements 5 of 6 Exhibit A PROJECT BUDGET Task #Description Cost 1Harrier Trail  ADA Upgrades  and Wetland  Overlook $125,000 3Potable Water, ADA Drinking Fountain & Restroom $225,000 4Shade Structures $50,000 5Project Design and Administration $50,000 TOTAL $450,000 Waterfront Park Access Improvements March 7, 2017 Contra Costa County Board of Supervisors Minutes 561 Cooperative Funding Agreement Bay Point Waterfront Access Improvements 6 of 6 PROJECT MAP March 7, 2017 Contra Costa County Board of Supervisors Minutes 562 RECOMMENDATION(S): DECLARE as surplus and AUTHORIZE the Purchasing Agent, or designee, to dispose of fully depreciated vehicles and equipment no longer needed for public use, as recommended by the Public Works Director, Countywide. FISCAL IMPACT: No fiscal impact. BACKGROUND: Section 1108-2.212 of the County Ordinance Code authorizes the Purchasing Agent to dispose of any personal property belonging to Contra Costa County and found by the Board of Supervisors not to be required for public use. The property for disposal is either obsolete, worn out, beyond economical repair, or damaged beyond repair. CONSEQUENCE OF NEGATIVE ACTION: Public Works would not be able to dispose of surplus vehicles and equipment. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Nida Rivera, (925) 313-2124 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 79 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:Disposal of Surplus Property March 7, 2017 Contra Costa County Board of Supervisors Minutes 563 ATTACHMENTS Surplus Vehicles & Equipment March 7, 2017 Contra Costa County Board of Supervisors Minutes 564 ATTACHMENT TO BOARD ORDER MARCH 7, 2017 Department Description/Unit/Make/Model Serial No. Condition A. Obsolete B. Worn Out C. Beyond economical repair D. Damaged beyond repair SHERIFF 2008 MOOSEBOAT M2/37 #8427 (3087 MILES) IR037040K707 D.DAMAGED BEYOND REPAIR. SHERIFF 2011 FORD TAURUS SEDAN #1021 (196000 MILES) 1FAHP2DWXBG107744 B. WORN OUT SHERIFF 2010 FORD CROWN VIC. #2018 (88633 MILES) 2FABP7BVXAX115428 B. WORN OUT SHERIFF 2010 FORD CROWN VIC. #2001 (43116 MILES) 2FABP7BV3AX111012 C. BEYOND ECONOMICAL REPAIR SHERIFF 2010 FORD CROWN VIC. #2006 (107053 MILES) 2FABP7BV1AX115415 B. WORN OUT SHERIFF 2003 FORD CROWN VIC. #2323 (99515 MILES) 2FAHP71W63X185094 B. WORN OUT SHERIFF 2011 FORD CROWN VIC. #2140 (106644 MILES) 2FABP7BV5BX179992 B. WORN OUT PUBLIC WORKS 2000 GMC 2500 TRUCK #5548 (99418 MILES) 1GTGC24R9YF474550 B. WORN OUT PUBLIC WORKS 2012 FORD TRANSIT ELE. #4320 (38576 MILES) 537LS7D48CT080160 C. BEYOND ECONOMICAL REPAIR March 7, 2017 Contra Costa County Board of Supervisors Minutes 565 RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to issue Request For Proposal (RFP) #1154 in an amount not to exceed $169,706 for legal, home visiting, and in-home registry services to eligible seniors in Contra Costa County for the period of July 1, 2017 through June 30, 2018. (100% Federal) FISCAL IMPACT: $169,706: 100% Federal (Older Americans Act, Title IIIB CFDA# 93.044 and Title VIIB CFDA# 93.041) BACKGROUND: This Request For Proposal will solicit competitive bids for the delivery of year-round supportive and ombudsman services funded through the Older Americans Act to older adults in Contra Costa County. The Older Americans Act (OAA) of 1965, as amended, sets forth the State’s commitment to its older populations and other programs administered by the California Department of Aging. Eligibility requirements contained within this RFP primarily seek to serve individuals age 60 and older. Under federal mandates of the OAA, services must pay particular attention to those seniors who are members of one or more of the following target groups identified as demonstrating the greatest economic and social need: Low-Income; Non- or Limited English Speaking; Minority; Frail. The Board of Supervisors, designated by the State of California in 1975 as the Area Agency on Aging for Planning and Service Area #07, is the body authorized to award a contract under the OAA. Contra Costa County Area Agency on Aging will award OAA contracts in order to provide services in the following three (3) program categories: APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Gina Chenoweth 3-1648 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 76 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 7, 2017 Contra Costa County Subject:Issuance of Request For Proposal (RFP) #1154 for Area Agency on Aging Services March 7, 2017 Contra Costa County Board of Supervisors Minutes 566 March 7, 2017 Contra Costa County Board of Supervisors Minutes 567 BACKGROUND: (CONT'D) Legal Services (OAA Title IIIB) Legal Services is a program that provides services on a countywide basis to eligible clients who are seniors age 60 and over. The services include, but are not limited to, advice pertaining to legal issues; brief service (e.g. phone calls, letters, document review, negotiations); representation at administrative proceedings; and representation in court. Home Visiting (OAA Title IIIB) Home Visitation Services is a program that provides home visits to frail, isolated elderly persons (aged 60 years and over) in Contra Costa County. In-Home Services (OAA Title VIIB) In-Home Services is a registry program that recruits in home service workers and maintains a registry of qualified workers that provide household and nonmedical personal care tasks to frail, elderly persons in Contra Costa County to reduce the risk of premature institutionalization. CONSEQUENCE OF NEGATIVE ACTION: Seniors in Contra Costa County, especially those that are low-Income, non- or limited English speaking, a minority, and/or frail will not have ready access to legal services, home visitations, andor in-home support services. March 7, 2017 Contra Costa County Board of Supervisors Minutes 568 RECOMMENDATION(S): (1) APPROVE the Martinez Detention Facility, 1000 Ward Street, Martinez, Driveway and Parking Lot Replacement Project [Project No. 250-1626 [DCD-CP#16-40] (District 5); and (2) DETERMINE that the Project is a California Environmental Quality Act (CEQA), Class 2(c) Categorical Exemption, pursuant to Section 15302(c) of the CEQA Guidelines, and (3) DIRECT the Director of the Conservation and Development Department to file a Notice of Exemption with the County Clerk, and (4) AUTHORIZE the Public Works Director to arrange for payment of a $25 fee to the Department of Conservation and Development Department for processing and a $50 fee to the County Clerk for filing the Notice of Exemption. FISCAL IMPACT: 100% General Fund APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Ramesh Kanzaria, (925) 313-2000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 81 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:March 7, 2017 Contra Costa County Subject:Martinez Detention Facility, 1000 Ward Street, Martinez, Driveway and Parking Lot Replacement Project, and Related Actions Under CEQA (WH138B) March 7, 2017 Contra Costa County Board of Supervisors Minutes 569 BACKGROUND: The project area is badly deteriorated and poses safety hazards due to large potholes, cracks, and uneven surfaces. The purpose of this project is to repair/replace asphalt parking lots, curb, sidewalk, and driveway. The Project consists of excavating and replacing sidewalk and asphalt, applying road surface treatment, re-striping, and adjusting signs. On November 10, 2015, the Board of Supervisors awarded a job order contract (JOC) for repair, remodeling, and other repetitive work to be performed pursuant to the Construction Task Catalog to each of Sea Pac Engineering, Inc., John F. Otto, Inc., and Mark Scott Construction, each in the amount of $2,000,000. On September 20, 2016, the Board approved a change order to increase the contract amount to $4,500,000 for both John F. Otto, Inc., and Mark Scott Construction. This Project is expected to be performed by one of the three JOC contractors. The Public Works Department is in the process of soliciting bids (due on or about March 23, 2017) for future job order contractors under Job Order Contracts 004, 005, 006, and 007. If the Public Works Department is unable to utilize one of the existing job order contractors due to the expiration of the contracts or exhausted funds, the Public Works Department expects to utilize one of the future job order contractors to complete this Project. A task order catalogue has been prepared for the JOC Contractor to perform the Project site work and building improvements. In the event that it is not performed by a JOC contractor, the Public Works Department will go to the Board for approval of plans and specifications and authorization to advertise and solicit bids. CONSEQUENCE OF NEGATIVE ACTION: If the Project is not approved, the project area will continue to deteriorate, resulting in more costly repairs in the future. ATTACHMENTS CEQA Documents March 7, 2017 Contra Costa County Board of Supervisors Minutes 570 March 7, 2017 Contra Costa County Board of Supervisors Minutes 571 March 7, 2017 Contra Costa County Board of Supervisors Minutes 572 March 7, 2017 Contra Costa County Board of Supervisors Minutes 573 March 7, 2017 Contra Costa County Board of Supervisors Minutes 574 \\PW-DATA\grpdata\engsvc\ENVIRO\Capital Projects-Facilities\Martinez Detention Facility-Driveway & Parking Lot Replacement [WH138B](WH250-1626)\NOE (2017 fees).doc Form Revised: Feb. 2017 CALIFORNIA ENVIRONMENTAL QUALITY ACT Notice of Exemption To: Office of Planning and Research From: Contra Costa County P.O. Box 3044, Room 113 Dept. of Conservation & Development Sacramento, CA 95812-3044 30 Muir Road Martinez, CA 94553 County Clerk County of: Contra Costa Project Title: Martinez Detention Facility [1000 Ward St.] - Driveway & Parking Lot Replacement, CP#16-40 Project Applicant: Contra Costa County Public Works Department Project Location – Specific: 1000 Ward Street Project Location: Martinez, California Project Location – County: Contra Costa Description of Nature, Purpose and Beneficiaries of Project: The project area is badly deteriorated and poses safety hazards to pedestrians and vehicles due to large potholes, cracks, and uneven surfaces. The purpose of the project is to repair/replace asphalt parking lots, curb, sidewalk, and driveway. The project consists of excavating and replacing sidewalk and asphalt, applying road surface treatment, re-striping, and adjusting signs. Tree and shrubbery trimming may be necessary throughout the project area. In order to minimize damage to trees, any roots exposed during construction activities will be clean cut, and tree branches will be trimmed. Some areas must have tree root removal to mitigate surface cracking. Although tree removal is not anticipated, prior to construction activities, a certified Arborist will identify any trees that may need removal and make recommendations for tree protection. Appropriate Best Management Practices and recommendations will be implemented. Vehicles will be diverted around the project area during construction activities. Real Property transactions, including right- of-way, may be necessary in support of this Project. General Plan Conformance may be necessary from the City of Martinez. Name of Public Agency Approving Project: Contra Costa County Name of Person or Agency Carrying Out Project: Contra Costa County Public Works Department Exempt Status: Ministerial Project (Sec. 21080(b) (1); 15268; Categorical Exemption: Class 2(c) Declared Emergency (Sec. 21080(b)(3); 15269(a)); Other Statutory Exemption, Code No.: Emergency Project (Sec. 21080(b)(4); 15269(b)(c)); General Rule of Applicability [Article 5, Section 15061 (b)(3)] Reasons why project is exempt: The project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, pursuant to section 15302(c) of the CEQA guidelines; (c) Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity. Lead Agency Contact Person: Trina R. Torres - Public Works Dept. Area Code/Telephone/Extension: (925) 313-2176 If filed by applicant: 1. Attach certified document of exemption finding. 2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: Date: Title: _________________________ Signed by Lead Agency Signed by Applicant AFFIDAVIT OF FILING AND POSTING I declare that on I received and posted this notice as required by California Public Resources Code Section 21152(c). Said notice will remain posted for 30 days from the filing date. Signature Title Applicant: Department of Fish and Game Fees Due Public Works Department EIR - $3,078.25 Total Due: $ 75.00 255 Glacier Drive Neg. Dec. - $2,216.25 Total Paid $ Martinez, CA 94553 DeMinimis Findings - $0 Attn: Trina R. Torres County Clerk - $50 Receipt #: Environmental Services Division Conservation & Development - $25 Phone: (925) 313-2176 March 7, 2017 Contra Costa County Board of Supervisors Minutes 575 RECOMMENDATION(S): ACCEPT the Office of Equal Employment Opportunity's Annual Outreach Report and Departmental Outreach Plans as recommended by the Hiring Outreach Oversight Committee. FISCAL IMPACT: None BACKGROUND: In April of 2014, the County Administrator’s Office created the Recruitment Opportunities Work Group consisting of representatives from the Human Resources Department, the Office of the County Counsel, and the Equal Employment Opportunity Office. The Work Group successfully researched and developed more robust and engaging outreach and recruitment strategies to underrepresented groups within the community. The goal is to promote equal employment opportunities, diversity and equity within our workforce. CONSEQUENCE OF NEGATIVE ACTION: The County will not be taking proactive steps to ensure that our workforce is diverse which could negatively affect racial and gender equity in all County positions. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Antoine Wilson, 925-335-1455 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 86 To:Board of Supervisors From:David Twa, County Administrator Date:March 7, 2017 Contra Costa County Subject:Office of Equal Employment Opportunity's Outreach Report and Departmental Plans March 7, 2017 Contra Costa County Board of Supervisors Minutes 576 ATTACHMENTS EEO Outreach Report March 7, 2017 Contra Costa County Board of Supervisors Minutes 577 March 7, 2017 Contra Costa County Board of Supervisors Minutes 578 March 7, 2017 Contra Costa County Board of Supervisors Minutes 579 March 7, 2017 Contra Costa County Board of Supervisors Minutes 580 March 7, 2017 Contra Costa County Board of Supervisors Minutes 581 March 7, 2017 Contra Costa County Board of Supervisors Minutes 582 March 7, 2017 Contra Costa County Board of Supervisors Minutes 583 March 7, 2017 Contra Costa County Board of Supervisors Minutes 584 March 7, 2017 Contra Costa County Board of Supervisors Minutes 585 March 7, 2017 Contra Costa County Board of Supervisors Minutes 586 March 7, 2017 Contra Costa County Board of Supervisors Minutes 587 March 7, 2017 Contra Costa County Board of Supervisors Minutes 588 March 7, 2017 Contra Costa County Board of Supervisors Minutes 589 March 7, 2017 Contra Costa County Board of Supervisors Minutes 590 March 7, 2017 Contra Costa County Board of Supervisors Minutes 591 March 7, 2017 Contra Costa County Board of Supervisors Minutes 592 March 7, 2017 Contra Costa County Board of Supervisors Minutes 593 March 7, 2017 Contra Costa County Board of Supervisors Minutes 594 March 7, 2017 Contra Costa County Board of Supervisors Minutes 595 March 7, 2017 Contra Costa County Board of Supervisors Minutes 596 March 7, 2017 Contra Costa County Board of Supervisors Minutes 597 March 7, 2017 Contra Costa County Board of Supervisors Minutes 598 March 7, 2017 Contra Costa County Board of Supervisors Minutes 599 March 7, 2017 Contra Costa County Board of Supervisors Minutes 600 March 7, 2017 Contra Costa County Board of Supervisors Minutes 601 March 7, 2017 Contra Costa County Board of Supervisors Minutes 602 March 7, 2017 Contra Costa County Board of Supervisors Minutes 603 March 7, 2017 Contra Costa County Board of Supervisors Minutes 604 March 7, 2017 Contra Costa County Board of Supervisors Minutes 605 March 7, 2017 Contra Costa County Board of Supervisors Minutes 606 March 7, 2017 Contra Costa County Board of Supervisors Minutes 607 March 7, 2017 Contra Costa County Board of Supervisors Minutes 608 March 7, 2017 Contra Costa County Board of Supervisors Minutes 609 March 7, 2017 Contra Costa County Board of Supervisors Minutes 610 March 7, 2017 Contra Costa County Board of Supervisors Minutes 611 March 7, 2017 Contra Costa County Board of Supervisors Minutes 612 March 7, 2017 Contra Costa County Board of Supervisors Minutes 613 March 7, 2017 Contra Costa County Board of Supervisors Minutes 614 March 7, 2017 Contra Costa County Board of Supervisors Minutes 615 March 7, 2017 Contra Costa County Board of Supervisors Minutes 616 March 7, 2017 Contra Costa County Board of Supervisors Minutes 617 March 7, 2017 Contra Costa County Board of Supervisors Minutes 618 March 7, 2017 Contra Costa County Board of Supervisors Minutes 619 March 7, 2017 Contra Costa County Board of Supervisors Minutes 620 March 7, 2017 Contra Costa County Board of Supervisors Minutes 621 March 7, 2017 Contra Costa County Board of Supervisors Minutes 622 March 7, 2017 Contra Costa County Board of Supervisors Minutes 623 March 7, 2017 Contra Costa County Board of Supervisors Minutes 624 March 7, 2017 Contra Costa County Board of Supervisors Minutes 625 March 7, 2017 Contra Costa County Board of Supervisors Minutes 626 March 7, 2017 Contra Costa County Board of Supervisors Minutes 627 March 7, 2017 Contra Costa County Board of Supervisors Minutes 628 March 7, 2017 Contra Costa County Board of Supervisors Minutes 629 March 7, 2017 Contra Costa County Board of Supervisors Minutes 630 March 7, 2017 Contra Costa County Board of Supervisors Minutes 631 March 7, 2017 Contra Costa County Board of Supervisors Minutes 632 March 7, 2017 Contra Costa County Board of Supervisors Minutes 633 March 7, 2017 Contra Costa County Board of Supervisors Minutes 634 March 7, 2017 Contra Costa County Board of Supervisors Minutes 635 March 7, 2017 Contra Costa County Board of Supervisors Minutes 636 March 7, 2017 Contra Costa County Board of Supervisors Minutes 637 March 7, 2017 Contra Costa County Board of Supervisors Minutes 638 March 7, 2017 Contra Costa County Board of Supervisors Minutes 639 March 7, 2017 Contra Costa County Board of Supervisors Minutes 640 March 7, 2017 Contra Costa County Board of Supervisors Minutes 641 March 7, 2017 Contra Costa County Board of Supervisors Minutes 642 March 7, 2017 Contra Costa County Board of Supervisors Minutes 643 March 7, 2017 Contra Costa County Board of Supervisors Minutes 644 March 7, 2017 Contra Costa County Board of Supervisors Minutes 645 March 7, 2017 Contra Costa County Board of Supervisors Minutes 646 March 7, 2017 Contra Costa County Board of Supervisors Minutes 647 March 7, 2017 Contra Costa County Board of Supervisors Minutes 648 March 7, 2017 Contra Costa County Board of Supervisors Minutes 649 March 7, 2017 Contra Costa County Board of Supervisors Minutes 650 March 7, 2017 Contra Costa County Board of Supervisors Minutes 651 March 7, 2017 Contra Costa County Board of Supervisors Minutes 652 March 7, 2017 Contra Costa County Board of Supervisors Minutes 653 March 7, 2017 Contra Costa County Board of Supervisors Minutes 654 March 7, 2017 Contra Costa County Board of Supervisors Minutes 655 March 7, 2017 Contra Costa County Board of Supervisors Minutes 656 March 7, 2017 Contra Costa County Board of Supervisors Minutes 657 March 7, 2017 Contra Costa County Board of Supervisors Minutes 658 March 7, 2017 Contra Costa County Board of Supervisors Minutes 659 March 7, 2017 Contra Costa County Board of Supervisors Minutes 660 March 7, 2017 Contra Costa County Board of Supervisors Minutes 661 March 7, 2017 Contra Costa County Board of Supervisors Minutes 662 March 7, 2017 Contra Costa County Board of Supervisors Minutes 663 March 7, 2017 Contra Costa County Board of Supervisors Minutes 664 March 7, 2017 Contra Costa County Board of Supervisors Minutes 665 March 7, 2017 Contra Costa County Board of Supervisors Minutes 666 March 7, 2017 Contra Costa County Board of Supervisors Minutes 667 March 7, 2017 Contra Costa County Board of Supervisors Minutes 668 March 7, 2017 Contra Costa County Board of Supervisors Minutes 669 March 7, 2017 Contra Costa County Board of Supervisors Minutes 670 March 7, 2017 Contra Costa County Board of Supervisors Minutes 671 March 7, 2017 Contra Costa County Board of Supervisors Minutes 672 March 7, 2017 Contra Costa County Board of Supervisors Minutes 673 March 7, 2017 Contra Costa County Board of Supervisors Minutes 674 March 7, 2017 Contra Costa County Board of Supervisors Minutes 675 March 7, 2017 Contra Costa County Board of Supervisors Minutes 676 March 7, 2017 Contra Costa County Board of Supervisors Minutes 677 March 7, 2017 Contra Costa County Board of Supervisors Minutes 678 March 7, 2017 Contra Costa County Board of Supervisors Minutes 679 March 7, 2017 Contra Costa County Board of Supervisors Minutes 680 March 7, 2017 Contra Costa County Board of Supervisors Minutes 681 March 7, 2017 Contra Costa County Board of Supervisors Minutes 682 March 7, 2017 Contra Costa County Board of Supervisors Minutes 683 March 7, 2017 Contra Costa County Board of Supervisors Minutes 684 March 7, 2017 Contra Costa County Board of Supervisors Minutes 685 March 7, 2017 Contra Costa County Board of Supervisors Minutes 686 March 7, 2017 Contra Costa County Board of Supervisors Minutes 687 March 7, 2017 Contra Costa County Board of Supervisors Minutes 688 March 7, 2017 Contra Costa County Board of Supervisors Minutes 689 March 7, 2017 Contra Costa County Board of Supervisors Minutes 690 March 7, 2017 Contra Costa County Board of Supervisors Minutes 691 March 7, 2017 Contra Costa County Board of Supervisors Minutes 692 March 7, 2017 Contra Costa County Board of Supervisors Minutes 693 March 7, 2017 Contra Costa County Board of Supervisors Minutes 694 March 7, 2017 Contra Costa County Board of Supervisors Minutes 695 March 7, 2017 Contra Costa County Board of Supervisors Minutes 696 RECOMMENDATION(S): ACCEPT the January 2017 update of the operations of the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: Not applicable. BACKGROUND: The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of Supervisors (BOS) to ensure ongoing communication and updates to the County Administrator and BOS regarding any and all issues pertaining to the Head Start Program and Community Services Bureau. CONSEQUENCE OF NEGATIVE ACTION: Not applicable. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 73 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 7, 2017 Contra Costa County Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau March 7, 2017 Contra Costa County Board of Supervisors Minutes 697 ATTACHMENTS CSB Jan 2017 CAO Report CSB Jan 2017 HS Fiscal CSB Jan 2017 EHS Fiscal CSB Jan 2017 EHS CC Partnership Fiscal CSB Jan 2017 LIHEAP CSB Jan 2017 Credit Card Report CSB Jan 2017 CACFP Report CSB Jan 2017 Menu CSB Jan 2017 Outcome Report Infant Toddler CSB Jan 2017 ERSEA Training CSB Jan 2017 Child Outcome Report Preschool March 7, 2017 Contra Costa County Board of Supervisors Minutes 698 Camilla Rand, M.S. Director 1470 Civic Court, Suite 200 Concord, CA 94520 Tel 925 681 6300 Fax 925 313 8301 www.cccounty.us/ehsd To: David Twa, Contra Costa County Administrator From: Kathy Gallagher, EHSD Director Subject: Community Services Monthly Report Date: January 2017 I. Good News Update/Accomplishments: CSB Director, Camilla Rand, and several managers, site supervisors and teaching staff attended the California Head Start Association’s (CHSA) Annual conference the week of January 9, 2017. Participants received updates from CHSA’s director and had the opportunity to attend several education workshops and exhibit halls, which provided developmentally appropriate practices, taught critical new skills, broadened one’s awareness and disseminated valuable resources that related to children ages zero to five. Sung Kim and Christina Reich represented CSB at the California Head Start Association (CHSA) conference held at the Hyatt Regency Sacramento on January 9th – 13th with their co-presentation on Managing Change with Data Driven Decision Making, and Isabel Renggenathen and two CSB Site Supervisors presented on Conducting Peer Coaching Circles. February 3, 2017 – CSB, in collaboration with the Contra Costa Dental Society will participate in the annual and nationally recognized Give Kids a Smile Day, which promotes oral health care for children. Local dentists will provide on-site dental exams and fluoride varnish applications to children at five CSB sites. Comprehensive Services staff will support parents in need of obtaining follow- up dental treatment for those children in need. Last year, over 500 children received screenings and treatment and we are hoping to surpass that number this year. CSB and child care partners staff participated in the Trauma-Informed Training facilitated by Alliance to End Abuse. The training was design to build sensitivity among staff who work with children and families impacted by trauma. The staff also received tips on how to manage their own stress. The over-arching goal of the training is to promote a healthy and safe work environment. The East Bay Community Foundation gave the Lawrence Hall of Science (LHS) a small grant to provide free science workshops to Richmond Preschools. The collaboration between Balboa Center and the Lawrence Hall of Science is now in its fourth year of LHS bringing science experiences to our preschool classrooms. Over 100 preschool children along with their teachers actively participated in a 45-minute program that introduced them to various physical science learning experiences focusing on gravity. Balboa children and teachers are grateful to the Lawrence Hall of Science and the East Bay Community Foundation for providing them with the opportunity to experience science and learn about gravity in such a fun and meaningful way. CSB and Community Financial Resources (CFR) are collaborating to provide our families with a parental financial education program – Family Financial Fitness. CFR’s parental financial education program (funded by the Anne E. Casey Foundation) includes group workshops and activities, participant materials and incentives for parents who are able to demonstrate beneficial money management behaviors such as setting up a children’s savings account. Families March 7, 2017 Contra Costa County Board of Supervisors Minutes 699 2 will have the opportunity to participate in the following three rotating modules: Setting Financial Goals; Taking Control of Your Cash Flow; and Banking and Credit. January workshops will be held in East County; February workshops will be held in Central County; and March workshops will be held in West County. CSB is excited to announce that we will pilot and offer the Make Parenting a Pleasure Curriculum to families. Make Parenting a Pleasure is a group-based positive parenting curriculum that promotes child and family well-being by focusing on parents and their strengths. The curriculum provides staff with resources and information to train parents on topics such as child development; parents as teachers; and positive parent and child interactions. Site Supervisors, Shawn Powers and Ellen de Senna and Master Teachers, Maria Rios and Alma Lyons were trained and are ready to assume the role of parent educators. They will implement the full curriculum in thirteen modules whereas all other Site Supervisors will offer components of the curriculum based on the interests of parents at their individual centers. Both will explore key topics and guide families to help them discover unrealized parenting knowledge. II. Status Updates: a. Caseloads, workload (all programs) Head Start enrollment: 100.18 % Early Head Start enrollment: 103.82% Early Head Start Child Care Partnership enrollment: 100% Head Start Average Daily Attendance: 62.2% Early Head Start Average Daily Attendance: 70.6% Early Head Start Child Care Partnership Attendance: 70.6% Stage 2: 313 families and 504 children CAPP: 78 families and 123 children In total: 391 families and 627 children Incoming transfers from Stage 1: 19 families and 20 children LIHEAP: 433 households have been assisted Weatherization: 28 units b. Staffing: During the month of January 2017, CSB participated in a career fair in an effort to hire qualified temporary employees and build its substitute pool. The Bureau continues to schedule interviews to fill the Intermediate Clerk position. Interviews for the Administrative Services Assistant II position were held on January 23, 2017. A candidate has been selected for this position. Additionally an Oral Board for the Comprehensive Services Manager position was held on January, 26, 2017. The Bureau continues to actively recruit to fill vacancies. c. Union issues: There are no current issues with the Union. March 7, 2017 Contra Costa County Board of Supervisors Minutes 700 3 III. Emerging Issues and Hot Topics: Adequate staffing continues to be a challenge. Our program, along with other programs State-wide struggle to find qualified, credentialed teachers and supervisors. We continue to creatively recruit and grow our own through the Teacher Assistant Trainee program. Anne Linnehan from the Office of Head Start informed grantees at the CHSA conference that although there is not yet confirmation, we can expect a .19% reduction in Head Start and Early Head Start funding in 2017. cc: Policy Council Chair Family & Human Services Committee Nicole Porter, ACF March 7, 2017 Contra Costa County Board of Supervisors Minutes 701 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 3,764,402$ 3,874,284$ 109,882$ 97% b. FRINGE BENEFITS 2,311,330 2,680,138 368,808 86% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 312,884 294,639 (18,245) 106% f. CONTRACTUAL 6,996,838 6,747,268 (249,570) 104% g. CONSTRUCTION - - - 0% h. OTHER 1,371,376 1,571,708 200,332 87% I. TOTAL DIRECT CHARGES 14,756,831$ 15,168,037$ 411,206$ 97% j. INDIRECT COSTS 926,938 801,975 (124,963) 116% k. TOTAL-ALL BUDGET CATEGORIES 15,683,768$ 15,970,012$ 286,244$ 98% In-Kind (Non-Federal Share)3,992,503$ 3,992,503$ 0$ 100% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2016 HEAD START PROGRAM December 2016 Expenditures March 7, 2017 Contra Costa County Board of Supervisors Minutes 702 1 2 3 4 5 6 7 8 9 Jan-16 Apr-16 Jul-16 Oct-16 thru thru thru thru Actual Total YTD Total Remaining % Mar-16 Jun-16 Sep-16 Dec-16 Dec-16 Actual Budget Budget YTD a. Salaries & Wages (Object Class 6a) Permanent 1011 811,166 858,213 671,021 964,265 372,552 3,304,665 3,318,309 13,644 100% Temporary 1013 162,645 116,744 68,399 111,949 35,536 459,737 555,975 96,238 83% a. PERSONNEL (Object class 6a)973,811 974,957 739,420 1,076,214 408,088 3,764,402 3,874,284 109,882 97% b. FRINGE (Object Class 6b)589,566 620,423 444,864 656,477 256,688 2,311,330 2,680,138 368,808 2,311,330 e. SUPPLIES (Object Class 6e)- - 1. Office Supplies 5,782 13,335 7,161 23,345 17,717 49,623 46,320 (3,303) 107% 2. Child and Family Services Supplies (Includesclassroom Supplies)6,938 26,073 1,905 2,357 111 37,273 37,300 27 100% Computer Supplies, Software Upgrades, Computer Replacement24,884 52,974 406 113,550 70,950 191,814 176,870 (14,944) 108% Health/Safety Supplies 755 1,922 482 824 757 3,983 3,937 (46) 101% Mental helath/Diasabilities Supplies - - 34 21 - 55 128 73 43% Miscellaneous Supplies 14,917 1,158 2,156 2,581 947 20,812 20,755 (57) 100% Emergency Supplies 3,199 1,324 - - - 4,522 4,500 (22) 100% Household Supplies 1,858 1,032 1,696 217 59 4,802 4,829 27 99% TOTAL SUPPLIES (6e)58,332 97,818 13,840 142,895 90,542 312,884 294,639 (18,245) 106% f. CONTRACTUAL (Object Class 6f)- - - 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)9,348 18,797 5,377 6,475 1,500 39,996 62,182 22,186 64% 2. Health/Disabilities Services - - - - - - - - Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- (190,084) - - - (190,084) (254,816) (64,732) 75% Health Consultant 11,250 10,820 10,988 11,250 6,888 44,309 40,800 (3,509) 109% 5. Training & Technical Assistance - PA11 - - - - - Interaction - 3,600 - 11,175 7,425 14,775 4,000 (10,775) 369% Diane Godard ($50,000/2)- 6,900 - - - 6,900 7,200 300 96% Josephine Lee ($35,000/2)2,295 5,400 1,320 4,290 2,790 13,305 9,700 (3,605) 137% 7. Delegate Agency Costs - - First Baptist Church Head Start PA22 172,432 665,592 184,154 621,850 332,206 1,644,028 2,081,154 437,126 79% First Baptist Church Head Start PA20 - - - - - - 8,000 8,000 0% 8. Other Contracts - - - - - FB-Fairgrounds Partnership (Wrap)12,185 26,921 - 30,830 5,803 69,937 74,823 4,886 93% FB-Fairgrounds Partnership 30,600 61,200 - 72,000 14,400 163,800 183,600 19,800 89% FB-E. Leland/Mercy Housing Partnership 9,000 17,775 - - - 26,775 54,000 27,225 50% Martinez ECC (18 HS slots x $225/mo x 12/mo)18,000 36,000 14,400 35,481 18,156 103,881 108,000 4,119 96% Little Angels Country School 4,749 12,124 214 - - 17,087 37,565 20,478 45% YMCA of the East Bay (20 HS slots x $225/mo x 12/mo) 9,000 18,000 - 18,000 4,500 45,000 54,000 9,000 83% Child Outcome Planning and Administration (COPA/Nulinx)2,403 3,601 5,019 2,013 1,007 13,035 19,625 6,590 66% Enhancement/wrap-around HS slots with State CD Program 6,291 884,544 510,154 1,742,471 - 3,143,459 4,257,435 1,113,976 74% f. CONTRACTUAL (Object Class 6f)287,554 1,581,189 731,625 2,555,835 394,674 5,156,202 6,747,268 1,591,066 76% h. OTHER (Object Class 6h)- - 2. Bldg Occupancy Costs/Rents & Leases 55,233 94,519 38,215 99,923 31,107 287,890 288,000 110 100% 4. Utilities, Telephone 61,566 89,674 41,385 83,151 58,119 275,776 275,770 (6) 100% 5. Building and Child Liability Insurance 3,155 - - - - 3,155 3,300 146 96% 6. Bldg. Maintenance/Repair and Other Occupancy 3,550 5,668 13,892 63,284 59,890 86,394 86,500 106 100% 7. Incidental Alterations/Renovations - - - - - - - - 8. Local Travel (55.5 cents per mile effective 1/1/2012)4,343 12,201 4,333 7,742 3,538 28,619 28,410 (209) 101% 9. Nutrition Services - - - Child Nutrition Costs 84,966 148,146 4,416 95,755 28,344 333,282 461,900 128,618 72% (CCFP & USDA Reimbursements)(28,676) (123,301) - (26,562) - (178,539) (281,660) (103,121) 63% 13. Parent Services Parent Conference Registration - PA11 - - - 8,952 2,945 8,952 6,700 (2,252) 134% Parent Resources (Parenting Books, Videos, etc.) - PA11 498 216 1,005 - - 1,719 1,700 (19) 101% PC Orientation, Trainings, Materials & Translation - PA11 1,692 643 3,724 - - 6,059 6,100 41 99% Policy Council Activities - - 1,748 206 - 1,954 2,900 946 67% Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - 1,411 3,013 - 4,424 7,100 2,676 62% Child Care/Mileage Reimbursement 2,702 2,980 3,149 1,623 1,540 10,454 11,500 1,046 91% 14. Accounting & Legal Services Auditor Controllers 1,256 1,495 - - - 2,751 3,600 849 76% Data Processing/Other Services & Supplies 3,378 5,882 2,882 4,333 1,445 16,474 27,500 11,026 60% 15. Publications/Advertising/Printing Outreach/Printing - - - - - - 300 300 0% Recruitment Advertising (Newspaper, Brochures)1,998 - 1,332 - - 3,330 3,400 70 98% 16. Training or Staff Development - - - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)1,225 45 7,772 2,541 788 11,583 11,000 (583) 105% Staff Trainings/Dev. Conf. Registrations/Memberships - PA112,411 3,284 8,837 56,615 46,689 71,147 73,298 2,151 97% 17. Other Site Security Guards 5,133 15,499 5,302 8,666 3,277 34,601 44,900 10,299 77% Dental/Medical Services - - - - - - 500 500 0% Vehicle Operating/Maintenance & Repair 27,821 6,119 7,319 31,285 5,532 72,545 117,000 44,455 62% Equipment Maintenance Repair & Rental 9,576 78,812 14,976 18,055 3,777 121,418 127,000 5,582 96% Dept. of Health and Human Services-data Base (CORD)3,357 2,518 2,518 2,518 839 10,911 11,200 289 97% Other Operating Expenses (Facs Admin/Other admin)13,055 17,820 329 125,273 107,446 156,477 253,790 97,313 62% h. OTHER (6h)258,239 362,222 164,545 586,371 355,276 1,371,376 1,571,708 200,332 87% I. TOTAL DIRECT CHARGES (6a-6h)2,167,502 3,636,608 2,094,293 5,017,792 1,505,269 12,916,195 15,168,037 2,251,842 85% j. INDIRECT COSTS 154,260 316,974 - 455,703 224,803 926,938 801,975 (124,963) 116% k. TOTALS (ALL BUDGET CATEGORIES)2,321,762 3,953,582 2,094,293 5,473,495 1,730,072 13,843,132 15,970,012 2,126,880 87% Donación de mercancías y servicios (In- Kind)180,831 648,325 919,000 2,244,347 649,347 3,992,503 3,992,503 0 100% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2016 HEAD START PROGRAM December 2016 Expenditures March 7, 2017 Contra Costa County Board of Supervisors Minutes 703 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 431,815$ 589,013$ 157,198$ 73% b. FRINGE BENEFITS 263,635 400,660 137,025 66% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 26,030 25,000 (1,030) 104% f. CONTRACTUAL 2,621,052 2,280,836 (340,216) 115% g. CONSTRUCTION - - - 0% h. OTHER 46,829 94,618 47,789 49% I. TOTAL DIRECT CHARGES 3,389,361$ 3,390,127$ 766$ 100% j. INDIRECT COSTS 114,969 114,203 (766) 101% k. TOTAL-ALL BUDGET CATEGORIES 3,504,330$ 3,504,330$ 0$ 100% In-Kind (Non-Federal Share)876,083$ 876,083$ -$ 100% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2016 EARLY HEAD START PROGRAM December 2016 Expenditures March 7, 2017 Contra Costa County Board of Supervisors Minutes 704 1 2 3 4 5 6 7 8 9 10 Jan-16 Apr-16 Jul-16 thru thru thru Actual Actual Total YTD Total Remaining % Mar-16 Jun-16 Sep-16 Oct-16 Nov-16 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 98,938 90,743 99,060 41,928 27,498 389,822 503,664 113,842 77% Temporary 1013 15,135 9,592 7,439 2,907 3,331 41,993 85,349 43,356 49% a. PERSONNEL (Object class 6a)114,072 100,335 106,499 44,835 30,829 431,815 589,013 157,198 73% b. FRINGE (Object Class 6b)67,224 65,566 65,278 24,874 20,034 263,635 400,660 137,025 66% e. SUPPLIES (Object Class 6e) 1. Office Supplies 209 503 388 235 77 1,947 1,600 (347) 122% 2. Child and Family Serv. Supplies/classroom Supplies 1 3,019 - 23 1 3,069 3,200 131 96% 4. Other Supplies - - - - - - - Computer Supplies, Software Upgrades, Comp Replacemnt4,198 12,916 - - - 17,114 16,200 (914) 106% Health/Safety Supplies 2,226 - 85 58 490 2,859 2,900 41 99% Miscellaneous Supplies - 482 65 92 113 756 800 44 94% Household Supplies 62 163 30 - 17 285 300 15 95% e. SUPPLIES (Object Class 6e)6,697 17,082 569 408 697 26,030 25,000 (1,030) 104% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs ( Legal, Accounting, Temporary Contracts)- - - - - - 100 100 0% 2. Health/Disabilities Services - - - - - - - Health Consultant 4,822 4,637 5,084 1,870 - 19,364 19,200 (164) 101% 3. Food Services - - - - 32 32 100 68 32% 5. Training & Technical Assistance - PA11 - - - - Interaction - 3,600 - - - 3,600 6,600 3,000 55% Josephine Lee ($35,000/2)2,295 4,500 540 1,500 - 10,395 11,200 805 93% 8. Other Contracts - FB-Fairgrounds Partnership 9,800 19,600 - 14,700 4,900 53,900 58,800 4,900 92% FB-E. Leland/Mercy Housing Partnership 11,200 28,000 - 16,800 - 61,600 67,200 5,600 92% Apiranet 46,800 94,400 - 97,200 32,400 303,200 335,600 32,400 90% Brighter Beginnings 8,000 32,000 8,000 - - 48,000 48,000 - 100% Cameron School 8,400 11,550 - - - 19,950 19,950 - 100% Crossroads - 63,000 - 14,000 - 77,000 105,800 28,800 73% Martinez ECC 11,200 22,400 10,500 5,600 5,600 60,900 66,800 5,900 91% Child Outcome Planning & Admini. (COPA/Nulinx)405 608 1,121 - 226 2,585 3,000 415 86% Enhancement/wrap-around HS slots with State CD Prog.343,312 765,850 353,198 206,452 188,023 2,026,801 1,538,486 (488,315) 132% f. CONTRACTUAL (Object Class 6f)446,234 1,050,145 378,443 358,121 231,181 2,687,328 2,280,836 (406,492) 118% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 493 (245) 205 166 266 948 2,200 1,252 43% (Rents & Leases/Other Income)- (1) - - - (1) - 1 4. Utilities, Telephone 512 2,329 535 497 263 4,539 4,900 361 93% 5. Building and Child Liability Insurance - - - - - - - - 6. Bldg. Maintenance/Repair and Other Occupancy 25 129 94 38 328 670 700 30 96% 8. Local Travel (55.5 cents per mile)630 2,378 476 564 79 5,816 6,600 784 88% 9. Nutrition Services - - - 108 - 200 200 0 100% (CCFP & USDA Reimbursements)- (7) - - - (7) - 7 13. Parent Services - - - Parent Conference Registration - PA11 - - - - 3,469 3,777 4,000 223 94% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - - - - - PC Orientation, Trainings, Materials & Translation - PA11 386 1 - 267 - 1,117 1,838 721 61% Policy Council Activities - - 775 - - 775 3,000 2,225 26% Parent Activities (Sites, PC, BOS luncheon) & Appreciation- - 100 - - 100 2,700 2,600 4% Child Care/Mileage Reimbursement 334 414 330 - - 1,940 2,400 460 81% 14. Accounting & Legal Services - - - Data Processing/Other Services & Supplies 570 978 643 324 324 3,163 3,200 37 99% 16. Training or Staff Development - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC)1,442 254 2,364 16 3 4,574 9,000 4,426 51% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11165 2,556 165 74 4,349 7,360 31,106 23,746 24% 17. Other - - - Site Security Guards - - - - - - 2,000 2,000 0% Vehicle Operating/Maintenance & Repair 1,202 3,020 457 293 2,819 8,162 9,600 1,438 85% Equipment Maintenance Repair & Rental 38 303 238 64 73 758 2,800 2,042 27% Dept. of Health and Human Services-data Base (CORD)- - - - - - - - Other Operating Expenses (Facs Admin/Other admin)765 775 - 2,532 (1,559) 2,749 8,174 5,425 34% Other Departmental Expenses - 189 - - - 189 200 11 h. OTHER (6h)6,562 13,072 6,383 4,942 10,414 46,829 94,618 47,789 49% I. TOTAL DIRECT CHARGES (6a-6h)640,789 1,246,200 557,171 433,180 293,156 3,455,637 3,390,127 (65,510) 102% j. INDIRECT COSTS 22,297 39,235 - 26,168 8,501 114,969 114,203 (766) 101% k. TOTALS - ALL BUDGET CATEGORIES 663,087 1,285,435 557,171 459,348 301,658 3,570,606 3,504,330 (66,276) 102% Non-Federal Match (In-Kind)36,000 176,565 301,000 150,000 120,000 876,083 876,083 - 100% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2016 EARLY HEAD START PROGRAM December 2016 Expenditures March 7, 2017 Contra Costa County Board of Supervisors Minutes 705 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 99,503$ 291,503$ 192,000$ 34% b. FRINGE BENEFITS 61,277 203,871 142,594 30% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 6,570 24,800 18,230 26% f. CONTRACTUAL 89,321 764,000 674,679 12% g. CONSTRUCTION - 0% h. OTHER 17,679 56,699 39,020 31% I. TOTAL DIRECT CHARGES 274,349$ 1,340,873$ 1,066,524$ 20% j. INDIRECT COSTS 55,674 60,956 5,282 91% k. TOTAL-ALL BUDGET CATEGORIES 330,023$ 1,401,829$ 1,071,806$ 24% In-Kind (Non-Federal Share)96,000$ 270,207$ 174,207$ 36% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP December 2016 Expenditures March 7, 2017 Contra Costa County Board of Supervisors Minutes 706 1 2 3 4 5 6 7 Jul-16 Oct-16 thru thru Total YTD Total Remaining % Sep-16 Dec-16 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 104,323 (8,574) 95,749 283,513 187,764 34% Temporary 1013 10,721 (6,967) 3,754 7,990 4,236 a. PERSONNEL (Object class 6a)115,045 (15,541) 99,503 291,503 192,000 34% b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits 69,297 (8,020) 61,277 203,871 142,594 30% b. FRINGE (Object Class 6b)69,297 (8,020) 61,277 203,871 142,594 30% e. SUPPLIES (Object Class 6e) 1. Office Supplies 41 2,010 2,051 2,800 749 73% 2. Child and Family Serv. Supplies/classroom Supplies 3,746 11 3,757 20,000 16,243 19% 4. Other Supplies - - Computer Supplies, Software Upgrades, Comp Replacemnt 544 - 544 1,200 656 45% Health/Safety Supplies - - - - - Miscellaneous Supplies 101 44 145 400 255 36% Household Supplies 50 22 72 400 328 18% e. SUPPLIES (Object Class 6e)4,482 2,087 6,570 24,800 18,230 26% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)- - - 10,000 10,000 0% 8. Other Contracts - - Contra Costa Child Care Council (4,979) 43,500 38,521 318,050 279,529 12% First Baptist (20 slots x $450)- 45,800 45,800 142,950 97,150 32% Child Outcome Planning and Administration (COPA/Nulinx)501 200 702 2,000 1,298 35% Carryover 4,298 268,000 263,702 2% Loss of Subsidy - - - 23,000 23,000 0% f. CONTRACTUAL (Object Class 6f)(4,477) 93,798 89,321 764,000 674,679 12% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 125 476 601 1,800 1,199 33% 4. Utilities, Telephone 534 1,504 2,038 4,000 1,962 51% 5. Building and Child Liability Insurance - - - - - 6. Bldg. Maintenance/Repair and Other Occupancy 201 1,741 1,942 1,400 (542) 139% 8. Local Travel (54 cents per mile)823 474 1,297 4,200 2,903 31% 13. Parent Services - - - - - 0% Parent Conference Registration - PA11 - - - - - 0% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - - 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation 70 - 70 1,000 930 7% Child Care/Mileage Reimbursement - - - - - 0% 14. Accounting & Legal Services - - Audit - - - - - Legal (County Counsel)- - - 1,000 1,000 0% Auditor Controllers - - - 2,000 2,000 0% Data Processing/Other Services & Supplies 288 432 719 1,000 281 72% 15. Publications/Advertising/Printing - - - - - Outreach/Printing - - - 400 400 Recruitment Advertising (Newspaper, Brochures)- - - - - 16. Training or Staff Development - - Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 8,793 278 9,070 25,907 16,837 35% 17. Other - - - - - Vehicle Operating/Maintenance & Repair - - - 4,000 4,000 0% Equipment Maintenance Repair & Rental 1,417 649 2,066 3,000 934 69% Other Operating Expenses (Facs Admin/Other admin)(0) (125) (125) 6,992 7,117 -2% h. OTHER (6h)12,250 5,429 17,679 56,699 39,020 31% I. TOTAL DIRECT CHARGES (6a-6h)196,596 77,754 274,349 1,340,873 1,066,524 20% j. INDIRECT COSTS - 55,674 55,674 60,956 5,282 91% k. TOTALS - ALL BUDGET CATEGORIES 196,596 133,427 330,023 1,401,829 1,071,806 24% Non-federal Match In-Kind 5,000 91,000 96,000 270,207 174,207 36% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU EARLY HEAD START- CC PARTNERSHIP December 2016 Expenditures March 7, 2017 Contra Costa County Board of Supervisors Minutes 707 CAO Monthly Report CSBG and Weatherization Programs Year-to-Date Expenditures As of December 31, 2016 1. 2016 LIHEAP WX Contract # 16B-4005 Term: Jan. 1, 2016 - Jan. 31, 2017 Amount: WX $ 1,027,911 Total Contract 1,027,911$ Expenditures (547,716) Balance 480,195$ Expended 53% 2. 2016 LIHEAP ECIP/EHA 16 Contract # 16B-4005 Term: Jan. 1, 2016 - Jan. 31, 2017 Amount: EHA 16 $ 925,094 Total Contract 925,094$ Expenditures (798,618) Balance 126,476$ Expended 86% 3. 2015 LIWP (LOW INCOME WX) Contract # 15K-6003 Term: Jan 1, 2015 - Dec 31, 2016 Amount: $ 287,657 Total Contract 287,657$ Expenditures (282,304) Balance 5,353$ Expended 98% 4. 2016 COMMUNITY SERVICES BLOCK GRANT (CSBG) Contract # 16F-5007 Amount: $ 846,479 Total Contract 846,479$ Expenditures (683,046) Balance 163,433$ Expended 81% fldr/fn:CAO Monthly Reports/WX YTD Exp-CAO Mo Rprt 12-2016 March 7, 2017 Contra Costa County Board of Supervisors Minutes 708 A - 4 Authorized Users C. Rand, Bureau Dir xxxx8798 Month: December 2016 K. Mason, Div Mgr xxxx2364 C. Reich, Div Mgr xxxx4959 Credit Card: Visa/U.S. Bank C. Johnson, AD xxxx0220 J. Rowley, AD xxxx2391 P. Arrington, AD xxxx3838 R. Radeva, PSA III xxxx1899 S. Kim, Interim Div Mgr xxxx1907 I. Renggenathen xxxx2423 Acct. code Stat. Date Card Account # Amount Program Purpose/Description 2100 12/22/16 xxxx1907 4,143.46 Child Care Svs Program Office Exp 2100 12/22/16 xxxx1907 17.98 Indirect Admin Costs Office Exp 4,161.44 2102 12/22/16 xxxx8798 462.79 HS Basic Grant Books, Periodicals 462.79 2132 12/22/16 xxxx4959 257.35 HS Basic Grant Minor Computer Equipment 257.35 2200 12/22/16 xxxx4959 (107.91) HS Basic Grant Memberships (107.91) 2260 12/22/16 xxxx2391 40.00 HS Basic Grant Rents & Leases - Property 40.00 2300 12/22/16 xxxx2364 1,741.93 HS Parent Services Transportation & Travel 2300 12/22/16 xxxx2364 857.97 EHS Parent Services Transportation & Travel 2300 12/22/16 xxxx3838 410.74 HS Parent Services Transportation & Travel 2300 12/22/16 xxxx3838 202.30 EHS Parent Services Transportation & Travel 2300 12/22/16 xxxx0220 797.30 HS Parent Services Transportation & Travel 2300 12/22/16 xxxx0220 392.70 EHS Parent Services Transportation & Travel 4,402.94 2303 12/22/16 xxxx2364 398.65 HS Parent Services Other Travel Employees 2303 12/22/16 xxxx2364 196.35 EHS Parent Services Other Travel Employees 2303 12/22/16 xxxx8798 38.00 HS Basic Grant Other Travel Employees 2303 12/22/16 xxxx3838 201.00 HS Parent Services Other Travel Employees 2303 12/22/16 xxxx3838 99.00 EHS Parent Services Other Travel Employees 933.00 2467 12/22/16 xxxx1907 393.15 Indirect Admin Costs Training & Registration 2467 12/22/16 xxxx8798 129.00 HS Basic Grant Training & Registration 522.15 2477 12/22/16 xxxx4959 98.40 HS Basic Grant Educational Supplies 98.40 2490 12/22/16 xxxx1899 1,003.00 Indirect Admin Costs Misc Services/Supplies 2490 12/22/16 xxxx0220 181.31 Lavonia Allen Site Costs Misc Services/Supplies 2490 12/22/16 xxxx0220 382.28 George Miller Concord Site Costs Misc Services/Supplies 2490 12/22/16 xxxx0220 550.00 Marsh Creek Site Costs Misc Services/Supplies 2490 12/22/16 xxxx0220 100.00 Los Arboles Site Costs Misc Services/Supplies 2490 12/22/16 xxxx0220 146.89 HS Basic Grant Misc Services/Supplies 2,363.48 TOTAL 13,133.64 Agency: Community Services Bureau COMMUNITY SERVICES BUREAU SUMMARY CREDIT CARD EXPENDITURE C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@080C8215\@BCL@080C8215.xlsxMarch 7, 2017 Contra Costa County Board of Supervisors Minutes 709 2016 Month covered November Approved sites operated this month 15 Number of days meals served this month 21 Average daily participation 777 Child Care Center Meals Served: Breakfast 12,548 Lunch 16,309 Supplements 11,600 Total Number of Meals Served 40,457 fldr/fn:2016 CAO Monthly Reports FY 2016-2017 EMPLOYMENT & HUMAN SERVICES DEPARTMENT COMMUNITY SERVICES BUREAU CHILD NUTRITION FOOD SERVICES CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED March 7, 2017 Contra Costa County Board of Supervisors Minutes 710 January 2017 – COMMUNITY SERVICES BUREAU PRESCHOOL MENU MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 2 3 BREAKFAST FRESH ORANGE BRAN CEREAL LUNCH SUNBUTTER & JELLY SANDWICH COTTAGE CHEESE DIP BABY CARROTS & BROCCOLI FLORETS FRESH PEAR WHOLE WHEAT BREAD PM SNACK WHOLE GRAIN FISH CRACKERS 1% LOW-FAT MILK 4 BREAKFAST FRESH APPLE RICE CHEX CEREAL LUNCH *CHICKEN GUMBO (diced chicken, tomatoes, okra, celery, green peppers) FRESH TANGERINE BROWN RICE PM SNACK FRESH KIWI 1% LOW-FAT MILK 5 BREAKFAST FRESH BANANA CHEERIOS LUNCH *VEGETRARIAN COWBOY MACARONI (shredded mozzarella, cheddar cheese, kidney beans, tomatoes, tomato paste, corn, dried oregano, parsley, basil, onion) FRESH APPLE WHOLE GRAIN MACARONI PM SNACK FRESH PEAR 1% LOW-FAT MILK 6 BREAKFAST FRESH KIWI WHOLE WHEAT CINNAMON BREAD LUNCH CHICKEN PITA SANDWICH CONFETTI SLAW WITH SWEET & SOUR DRESSING MANGO CHUNKS WHOLE WHEAT PITA BREAD PM SNACK FRESH ORANGE HARD BOILED EGG 9 BREAKFAST FRESH APPLE BRAN CEREAL LUNCH BLACK BEAN CHILI (black beans, shredded cheese & chunky salsa) JICAMA STICKS SEASONED WITH CHILI FRESH KIWI CORN TORTILLA CHIPS PM SNACK GRAHAM CRACKERS 1% LOW-FAT MILK 10 BREAKFAST FRESH TANGERINE CORN CHEX CEREAL LUNCH *GROUND TURKEY & SPANISH RICE (ground turkey, tomatoes, green pepper, onion) FRESH PEAR BROWN RICE PM SNACK FRESH APPLE CHEDDAR CHEESE 11 BREAKFAST PINEAPPLE CUBES WHOLE WHEAT BAGEL LOW-FAT CREAM CHEESE LUNCH *DAFA DUKA (chicken, pinto beans, cabbage, tomatoes, & curry) FRESH ORANGE BROWN RICE PM SNACK FRESH KIWI 1% LOW-FAT MILK 12 BREAKFAST FRESH BANANA CINNAMON OATMEAL & RAISINS LUNCH *MACARONI & CHEESE WITH BROCCOLI FRESH APPLE WHOLE GRAIN MACARONI PM SNACK MANGO SALSA CORN TORTILLA CHIPS 13 BREAKFAST FRESH PEAR WHOLE WHEAT ENGLISH MUFFIN LUNCH TUNA SALAD (tuna, eggs, mayo, relish, celery, onions) TANGY COLESLAW FRESH TANGERINE WHOLE WHEAT BREAD PM SNACK LETS GO FISHING TRAIL MIX (crispix, pretzels, fish & cheese crackers) 1% LOW-FAT MILK 16 17 BREAKFAST FRESH APPLE RICE CHEX CEREAL LUNCH SUNBUTTER & BANANA WRAP MOZZARELLA STRING CHEESE BABY CARROTS (NO DRESSING) FRESH BANANA WHOLE WHEAT TORTILLA PM SNACK ANIMAL CRACKERS 1% LOW-FAT MILK 18 BREAKFAST FRESH KIWI CORN CHEX CEREAL LUNCH *TACO SOUP (ground turkey, tomatoes, salsa, kidney beans, corn) FRESH TANGERINE WHOLE WHEAT TORTILLA PM SNACK BABY CARROTS & CUCUMBER SLICES RANCH DRESSING WHEAT CRACKERS 19 BREAKFAST MANGO CHUNKS WHOLE WHEAT CINNAMON BREAD LUNCH HOPPIN’ JOHN BLACKEYE PEAS & RICE SPRING SALAD WITH ITALIAN DRESSING FRESH PEAR PM SNACK WHOLE GRAIN BUG BITE CRACKERS 1% LOW-FAT MILK 20 BREAKFAST FRESH BANANA CHEERIOS LUNCH TURKEY HAM & SWISS CHEESE CUCUMBER SLICES WITH RANCH DRESSING FRESH ORANGE WHOLE WHEAT BREAD PM SNACK FRESH APPLE SUNBUTTER 23 BREAKFAST FRESH ORANGE BRAN CEREAL LUNCH *ARROZ CON QUESO (yogurt, cheese, pinto beans, rice, tomatoes) FRESH GREEN APPLE SLICES PM SNACK GRAHAM CRACKERS 1% LOW-FAT MILK 24 BREAKFAST FRESH BANANA CORN CHEX CEREAL LUNCH *HARVEST STEW (diced chicken, sweet potatoes, red potatoes, carrots, great northern beans, baby spinach) FRESH ORANGE WHOLE WHEAT CRACKERS PM SNACK – NUTRITION EXPERIENCE ANTS ON A LOG (celery sticks, sunbutter, raisins) 1% LOW-FAT MILK 25 BREAKFAST BRAN CEREAL FRESH TANGERINE LUNCH *CHICKEN BURRITO (diced chicken, shredded cheese, tomato paste, onion) FRESH APPLE WHOLE WHEAT FLOUR TORTILLA PM SNACK PIMENTO CHEESE WHEAT CRACKERS 26 BREAKFAST MANGO CHUNKS ENGLISH MUFFIN WITH SUNBUTTER & JELLY LUNCH *VEGETABLE CHILI (kidney beans, tomatoes, kidney beans, bulgur wheat, yogurt, cheese) WHEAT CRACKERS PM SNACK FRIENDS TRAIL MIX (kix, cheerios, corn chex, raisins, pretzels, dried apricots) 1% LOW-FAT MILK 27 BREAKFAST FRESH BANANA RICE KRISPY CEREAL LUNCH - NEW ITEM *SESAME ASIAN NOODLE CHICKEN SALAD (diced chicken, soy sauce, cabbage, carrots, red onions) FRESH TANGERINE WHOLE GRAIN SPAGHETTI PM SNACK FROZEN STRAWBERRIES & BLUEBERRIES LOW-FAT PLAIN YOGURT GRANOLA 30 BREAKFAST FRESH ORANGE RICE CHEX CEREAL LUNCH VEGETARIAN ENCHILADA CASSEROLE (cheese, black beans, corn with corn tortilla chips) TOSSED GREEN SALAD WITH ITALIAN DRESSING FRESH APPLE PM SNACK SCOOBY DOO CINNAMON GRAHAMS 1% LOW-FAT MILK 31 BREAKFAST FRESH KIWI BRAN CEREAL LUNCH FILIPINO ADOBO OVER BROWN RICE (diced chicken, soy sauce, vinegar) FRESH BROCCOLI FLORETS WITH RANCH DRESSING FRESH TANGERINE PM SNACK PINEAPPLE CUBES COTTAGE CHEESE ALL BREAKFAST & LUNCH SERVED WITH 1% LOW-FAT MILK *Indicates vegetable included in main dish WATER IS OFFERED THROUGHOUT THE DAY March 7, 2017 Contra Costa County Board of Supervisors Minutes 711 CSB’s Child Outcomes Report – 2016-17 Infant/Toddler Baseline Assessment 2016-2017 Infant/Toddler Child Outcomes Report - Baseline Assessment 1 | P a g e Executive Summary Overview of Methods The Community Services Bureau (CSB) utilizes DRDP-2015© to assess the development of infants and toddlers enrolled in the program. Three assessments are conducted each program year using this instrument as follows: 1st Assessment: Within 60 days from the date of enrollment 2nd Assessment: Within 150 from the date of enrollment 3rd Assessment: In June The Instrument: DRDP –2015© Domains & Measures Using the DRDP-2015©, CSB staff assesses the development of infants and toddlers on the following five thematic domains: 1. Approaches to Learning Self-Regulation (ATL-REG) 2. Social and Emotional Development (SED) 3. Language and Literacy Development (LLD) 4. Cognition Including Math and Science (COG) 5. Physical Development Health (PD-HLTH) Within each domain are measures: 1. ATL-REG has five measures: 1) Attention Maintenance, 2) Self-Comforting, 3) Imitation, 4) Curiosity and Initiative in Learning, and 5) Self-Control of Feelings and Behavior 2. SED has five measures: 1) Identity of Self in Relation to Others, 2) Social and Emotional Understanding, 3) Relationships and Social Interactions with Familiar Adults, 4) Relationships and Social Interactions with Peers, and 5) Symbolic and Sociodramatic Play 3. LLD has five measures: 1) Understanding of Language (Receptive), 2) Responsiveness to Language, 3) Communication and Use of Language (Expressive), 4) Reciprocal Communication and Conversation, and 5) Interest in Literacy 4. COG has six measures for infants. COG 4-7 and 10 are only use for preschool age children. 1) Spatial Relationships, 2) Classification, 3) Number Sense of Quantity, 8) Cause and Effect, 9) Inquiry Through Observation and Investigation, and 11) Knowledge of the Natural World 5. PD-HLTH has eight measures: 1) Perceptual-Motor Skills and Movement Concepts, 2) Gross Locomotor Movement Skills, 3) Gross Motor Manipulative Skills, 4) Fine Motor Manipulative Skills, 5) Safety, 6) Personal Care Routines: Hygiene, 7) Personal Care Routines: Feeding, and 8) Personal Care Routines: Dressing Results are based on developmental level for each domain and measure, and are reported in aggregate across all enrolled children (ages 0-3). The age ranges are broken down by months. Infants: Birth – 18 months Toddlers: 19 – 35 months March 7, 2017 Contra Costa County Board of Supervisors Minutes 712 CSB’s Child Outcomes Report – 2016-17 Infant/Toddler Baseline Assessment 2016-2017 Infant/Toddler Child Outcomes Report - Baseline Assessment 2 | P a g e The Developmental Levels The number of levels in a measure varies depending on the competencies that are appropriate for that measure’s developmental continuum. The levels are organized under four categories from early infancy up to kindergarten entry: Responding, Exploring, Building, and Integrating. Responding (Earlier, Later) Knowledge, skills, or behaviors that develop from basic responses (through using senses and through actions) to differentiated responses. Children generally engage in back-and-forth interactions with familiar adults and communicate through nonverbal messages. Exploring (Earlier, Middle, Later) Knowledge, skills, or behaviors that include active exploration including purposeful movement, purposeful exploration and manipulation of objects, purposeful communication, and the beginnings of cooperation with adults and peers. Children generally begin this period by using nonverbal means to communicate and, over time, grow in their ability to communicate verbally or use other conventional forms of language. Building (Earlier, Middle, Later) Knowledge, skills, or behaviors that demonstrate growing understanding of how people and objects relate to one another, how to investigate ideas, and how things work. Children use language to express thoughts and feelings, to learn specific early literacy and numeracy skills, and to increasingly participate in small group interactions and cooperative activities with others. Integrating (Earlier) Knowledge, skills, or behaviors that demonstrate the ability to connect and combine strategies in order to express complex thoughts and feelings, solve multi-step problems, and participate in a wide range of activities that involve social-emotional, self-regulatory, cognitive, linguistic, and physical skills. Children begin to engage in mutually supportive relationships and interactions. Key Findings Infants: The highest scores were in Physical Development and Health (PD-HLTH) domain and the lowest scores were in Cognition, including Math & Science Development (COG) domain. o Of 48 infants between the ages of birth to 18 months:  Twenty-three (23) children, or 48 percent, scored “Exploring Earlier” in PD-HLTH  Twenty-one (21) children, or 44 percent, scored “Responding Later” in the COG o Based on the averages of the measures, the majority of the infants are at the “Exploring Earlier” stage of development. Toddlers: The highest scores were in Physical Development and Health (PD-HLTH) domain and the lowest scores were in Language and Literacy (LLD) domain. o Of 163 toddlers between the ages of 19-35 months:  Eighty-one (81) children, or 50 percent, scored “Exploring Middle” in PD-HLTH  Ninety (90) children, or 55 percent, scored “Exploring Earlier” in LLD o Based on the averages of the measures, the majority of the toddlers are at the “Exploring Earlier” stage of development. March 7, 2017 Contra Costa County Board of Supervisors Minutes 713 CSB’s Child Outcomes Report – 2016-17 Infant/Toddler Baseline Assessment 2016-2017 Infant/Toddler Child Outcomes Report - Baseline Assessment 3 | P a g e Results for the 5 Domains Figure 1 – Infants Domain Responding Earlier Responding Later Exploring Earlier Exploring Middle Exploring Later Building Earlier Approaches to Learning Self-Regulation (ATL-REG) 23% 35% 40% 2% 0% 0% Social and Emotional Development (SED) 25% 35% 35% 4% 0% 0% Language and Literacy Development (LLD) 23% 35% 42% 0% 0% 0% Cognition, Including Math & Science (COG) 27% 44% 29% 2% 0% 0% Physical Development – Health (PD-HLTH) 23% 21% 48% 6% 2% 0% Averages 24.2% 34.0% 38.8% 2.8% 0.4% 0.0% Figure 1 above represents the percentages of infants at each developmental level for the baseline assessment. A total of 48 infants ranging from the ages of birth to 18 months were assessed in the five domains of the DRDP- 2015©. Indicated in green is the highest percentage score. Indicated in red is the largest percentage of children that scored the lowest. Indicated in purple is the highest percentage average. Figure 2 – Toddlers Domain Responding Earlier Responding Later Exploring Earlier Exploring Middle Exploring Later Building Earlier Approaches to Learning Self-Regulation (ATL-REG) 0% 3% 47% 0% 44% 6% Social and Emotional Development (SED) 0% 5% 45% 0% 42% 7% Language and Literacy Development (LLD) 0% 5% 55% 0% 31% 9% Cognition, Including Math & Science (COG) 1% 5% 52% 0% 38% 5% Physical Development – Health (PD-HLTH) 0% 2% 26% 0% 50% 22% Averages 0.2% 4.0% 45.0% 0.0% 41.0% 9.8% Figure 2 above represents the percentages of toddlers at each developmental level during the baseline assessment. A total of 163 toddlers ranging from the ages of 19 to 35 months were assessed in the five domains of the DRDP- 2015©. Indicated in green is the highest percentage score. Indicated in red is the largest percentage of children that scored the lowest. Indicated in purple is the highest percentage average. March 7, 2017 Contra Costa County Board of Supervisors Minutes 714 CSB’s Child Outcomes Report – 2016-17 Infant/Toddler Baseline Assessment 2016-2017 Infant/Toddler Child Outcomes Report - Baseline Assessment 4 | P a g e Figure 3 presents the mean baseline percentages for each developmental domain level for infants and toddlers. School Readiness Goals Figure 4 above represents the infants’ baseline percentages for the developmental domain measure in blue and expected outcomes by June 2017 in red. Figure 5 above represents the toddlers’ baseline percentages for the developmental domain measure in blue and expected outcomes by June 2017 in red. 24.2% 34.0% 38.8% 2.8%0.4%0.0%0.2% 4.0% 45.0% 0.0% 41.0% 9.8% 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0% 45.0% 50.0% Responding Earlier Responding Later Exploring Earlier Exploring Middle Exploring Later Building Earlier Mean Percentages by Levels Infant Birth-18 months Toddler 19-35 months 35%60%35%50%52%65%75%75%70%75% ATL-REG 5 SED 5 LLD 5 COG 3 PD-HLTH 3 Infants: Expected Outcomes By June 2017 Baseline 2016 Outcomes Expected Percentages By June 2017 38%31%35%21%30% 80%85%85%85%80% ATL-REG 5 SED 5 LLD 5 COG 3 PD-HLTH 3 Toddlers: Expected Outcomes By June 2017 Baseline 2016 Outcomes Expected Percentages By June 2017 March 7, 2017 Contra Costa County Board of Supervisors Minutes 715 1/25/2017 Head Start Eligibility Objectives Head Start Program Performance Standard (HSPPS) 1302.12 (m)(1) states, “a program must train all governing body… on applicable federal regulations and program policies and procedures.” In accordance with revised HSPPS 1302.12, grantee agencies are required to establish an understanding with the Governing Body on Community Services Bureau’s (CSB) policies with regards to the following: Methods of collecting complete and accurate eligibility information Strategies for treating families with dignity and respect Individuals who attempt to provide or intentionally provide false information Eligibility Determination Complete and accurate eligibility information is collected through one-on-one interviews with families. To assist families in obtaining reliable information for eligibility purposes, consent forms are utilized in order to contact third parties. CSB staff must collect and maintain documentation in order to make a determination of eligibility for each applicant based on the following Head Start eligibility criteria: Child Age Family Income Homelessness Foster Care Confidentiality CSB has policies to ensure confidentiality of all sensitive information. Child files are maintained in locked cabinets with access logs used. All staff review and sign CSB’s Confidentiality Policy. Mandatory staff training on requirements of the Health Information Portability Accountability Act (HIPAA). Code of Conduct Staff, consultants, and volunteers sign CSB’s Code of Conduct which states: The unique identity of each child and family will be respected and promoted. Staff will not intentionally violate federal program eligibility determination regulations by enrolling pregnant women and children that are not eligible to receive services. Failure to adhere to these policies may be cause for disciplinary actions up to and including termination. Caregiver’s Responsibility Caregivers applying for services are responsible for providing true and accurate information for the purposes of eligibility determination. Application for Services- Caregivers sign declaring under penalty of perjury that the information is true and correct to the best of their knowledge. Family Handbook- Parent sign acknowledging that they were adhere to policies listed therein, including the acknowledgment that slot for childcare services may be vacated for falsification of information on enrollment forms. Family Support CSB ensures that all families are treated with respect and dignity. Individualized enrollment process allows for in-person interviews and need assessments. Comprehensive Services such as family support begins during the eligibility process. On an ongoing basis, support is provided through family partnership agreements, family meetings, Mental Health Unit services and referrals. March 7, 2017 Contra Costa County Board of Supervisors Minutes 716 CSB’s Child Outcomes Report – 2016-17 Preschool Baseline Assessment 2016-2017 Preschool Child Outcomes Report - Baseline Assessment 1 | P a g e Executive Summary Overview of Methods The Community Services Bureau (CSB) utilizes DRDP-2015© to assess the development of preschoolers enrolled in the program. Three assessments are conducted each program year using this instrument as follows: 1st Assessment: Within 60 days from the date of enrollment 2nd Assessment: Within 150 from the date of enrollment 3rd Assessment: In June The Instrument: DRDP –2015© Domains & Measures Using the DRDP-2015©, CSB staff assesses the development of preschoolers on the following seven thematic domains: 1. Approaches to Learning Self-Regulation (ATL-REG) 2. Social and Emotional Development (SED) 3. Language Development (LANG) 4. Literacy Development (LIT) 5. Mathematics (MATH) 6. Physical Development (PD) 7. Health (HLTH) Within each domain, with the exception of MATH, are measures. 1. ATL-REG has seven measures: 1) Attention Maintenance, 2) Self-Comforting, 3) Imitation, 4) Curiosity and Initiative in Learning, 5) Self-Control of Feelings and Behavior, 6) Engagement and Persistence, and 7) Shared Use of Space and Materials. 2. SED has five measures: 1) Identity of Self in Relation to Others, 2) Social and Emotional Understanding, 3) Relationships and Social Interactions with Familiar Adults, 4) Relationships and Social Interactions with Familiar Adults, and 5) Symbolic and Sociodramatic Play. 3. LANG & LIT are combined as Language and Literacy Development (LLD). This area has ten measures: 1) Understanding of Language (Receptive), 2) Responsiveness to Language, 3) Communication and Use of Language (Expressive), 4) Reciprocal Communication and Conversation, 5) Interest in Literacy, 6) Comprehension of Age-Appropriate Text, 7) Concepts About Print, 8) Phonological Awareness, 9) Letter and Word Knowledge, and 10) Emergent Writing. 4. MATH is also known as COG which has seven measures: 1) Spatial Relationships, 2) Classification, 3) Number Sense of Quantity, 4) Number Sense of Math Operations, 5) Measurements, 6) Patterning, and 7) Shapes. 5. PD & HLTH are combined as PD-HLTH and has ten measures: 1) Perceptual-Motor Skills and Movement Concepts, 2) Gross Locomotor Movement Skills, 3) Gross Motor Manipulative Skills, 4) Fine Motor Manipulative Skills, 5) Safety, 6) Personal Care Routines: Hygiene, 7) Personal Care Routines: Feeding, 8) Personal Care Routines: Dressing, 9) Active Physical Play, and 10) Nutrition Results are based on developmental level for each domain and measure, and are reported in aggregate across all enrolled children (ages 3-5). The age ranges are broken down by date of birth. Non-Kinders: 09/03/2012 to 09/02/2013 Kinders: 06/01/2011 to 09/02/2012 March 7, 2017 Contra Costa County Board of Supervisors Minutes 717 CSB’s Child Outcomes Report – 2016-17 Preschool Baseline Assessment 2016-2017 Preschool Child Outcomes Report - Baseline Assessment 2 | P a g e The Developmental Levels The levels are organized under four categories from early infancy up to kindergarten entry: Responding, Exploring, Building, and Integrating. The number of levels in a domain varies depending on the competencies that are appropriate for that domain’s developmental continuum. 1. Responding (Earlier, Later) Knowledge, skills, or behaviors that develop from basic responses (through using senses and through actions) to differentiated responses. Children generally engage in back-and-forth interactions with familiar adults and communicate through nonverbal messages. 2. Exploring (Earlier, Middle, Later) Knowledge, skills, or behaviors that include active exploration including purposeful movement, purposeful exploration and manipulation of objects, purposeful communication, and the beginnings of cooperation with adults and peers. Children generally begin this period by using nonverbal means to communicate and, over time, grow in their ability to communicate verbally or use other conventional forms of language. 3. Building (Earlier, Middle, Later) Knowledge, skills, or behaviors that demonstrate growing understanding of how people and objects relate to one another, how to investigate ideas, and how things work. Children use language to express thoughts and feelings, to learn specific early literacy and numeracy skills, and to increasingly participate in small group interactions and cooperative activities with others. 4. Integrating (Earlier) Knowledge, skills, or behaviors that demonstrate the ability to connect and combine strategies in order to express complex thoughts and feelings, solve multi-step problems, and participate in a wide range of activities that involve social-emotional, self-regulatory, cognitive, linguistic, and physical skills. Children begin to engage in mutually supportive relationships and interactions. Key Findings Non-Kinders: The highest scores were in Literacy Development (LIT) and Physical Development (PD) domain. The lowest scores were in Approaches to Learning and Self-Regulation (ATL-REG) domain. o Of 515 non-kinders with birth dates between 09/03/2012 to 09/02/2013:  220 children, or 43 percent, scored “Building Earlier” in LIT  220 children, or 43 percent, scored “Building Earlier” in PD  209 children, or 41 percent, scored “Exploring Later” in ATL-REG o Based on the averages of the measures, the majority of the non-kinders are at the “Building Earlier” stage of development. Kinders: The highest scores were in Health (HLTH) domain and the lowest scores were in Literacy Development (LIT) domain. o Of 726 kinders with birth dates between 06/01/2011 to 09/02/2012:  294 children, or 40 percent, scored “Building Middle” in HLTH  290 children, or 40 percent, scored “Building Earlier” in LIT o Based on the averages of the measures, the majority of the kinders are at the “Building Middle” stage of development. March 7, 2017 Contra Costa County Board of Supervisors Minutes 718 CSB’s Child Outcomes Report – 2016-17 Preschool Baseline Assessment 2016-2017 Preschool Child Outcomes Report - Baseline Assessment 3 | P a g e Results for the 7 Domains Figure 1 – Non-Kinders Domain Responding Earlier Responding Later Exploring Earlier Exploring Middle Exploring Later Building Earlier Building Middle Building Later Integrating Earlier Approaches to Learning Self- Regulation (ATL-REG) <1% 2% 17% 0% 41% 25% 14% 2% <1% Social and Emotional Development (SED) <1% 2% 15% 0% 30% 37% 14% 3% <1% Language Development (LANG) 1% 1% 15% 0% 29% 38% 14% 2% 0% Literacy Development (LIT) 0% 0% 0% 23% 25% 43% 10% <1% <1% Mathematics (MATH) 1% 2% 18% 0% 32% 36% 10% <1% <1% Physical Development (PD) <1% 1% 7% 0% 20% 43% 23% 6% 1% Health (HLTH) 1% 1% 9% 0% 20% 37% 28% 5% 1% Averages 0.4% 1.3% 11.6% 3.3% 28.1% 37.0% 16.1% 2.6% 0.3% Figure 1 above represents the percentages of non-kinders at each developmental level during the baseline assessment. A total of 515 non-kinders with birthdates ranging from 09/03/2012 to 09/02/2013 were assessed in the seven domains of the DRDP-2015©. Indicated in green are the highest percentage scores. Indicated in red is the largest percentage of children that scored the lowest. Indicated in purple is the highest percentage average. March 7, 2017 Contra Costa County Board of Supervisors Minutes 719 CSB’s Child Outcomes Report – 2016-17 Preschool Baseline Assessment 2016-2017 Preschool Child Outcomes Report - Baseline Assessment 4 | P a g e Figure 2 – Kinders Domain Responding Earlier Responding Later Exploring Earlier Exploring Middle Exploring Later Building Earlier Building Middle Building Later Integrating Earlier Approaches to Learning Self- Regulation (ATL-REG) <1% <1% 3% 0% 17% 27% 32% 16% 4% Social and Emotional Development (SED) <1% <1% 2% 0% 9% 38% 28% 18% 5% Language Development (LANG) 0% <1% 1% 10% 0% 37% 30% 18% 3% Literacy Development (LIT) 0% 0% 0% 3% 9% 40% 35% 11% 2% Mathematics (MATH) 0% 1% 2% 0% 13% 31% 36% 15% 3% Physical Development (PD) 0% <1% 1% 0% 5% 24% 36% 26% 10% Health (HLTH) 0% <1% 1% 0% 4% 22% 40% 24% 8% Averages 0.0% 0.1% 1.4% 1.9% 8.1% 31.3% 33.9% 18.3% 5.0% Figure 2 above represents the percentages of kinders at each developmental level during the baseline assessment. A total of 726 kinders with birthdates ranging from 06/01/2011 to 09/02/2012 were assessed in the seven domains of the DRDP-2015©. Indicated in green is the highest percentage score. Indicated in red is the largest percentage of children that scored the lowest. Indicated in purple is the highest percentage average. March 7, 2017 Contra Costa County Board of Supervisors Minutes 720 CSB’s Child Outcomes Report – 2016-17 Preschool Baseline Assessment 2016-2017 Preschool Child Outcomes Report - Baseline Assessment 5 | P a g e Figure 3 presents the mean baseline percentages for each developmental domain level for non-kinder and kinder aged children. School Readiness Goals Figure 4 above represents the non-kinders’ baseline percentages for the developmental domain measure in blue and expected outcomes by June 2017 in red. Figure 5 above represents the kinders’ baseline percentages for the developmental domain measure in blue and expected outcomes by June 2017 in red. 0.4%1.3% 11.6% 3.3% 28.1% 37.0% 16.1% 2.6%0.3%0.0%0.1%1.4%1.9% 8.1% 31.3%33.9% 18.3% 5.0% 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 35.00% 40.00% Mean Percentages by Level Non-Kinder Kinder 17%16%36%45%64%60%60%60%60%85% ATL-REG 5 SED 2 LLD 9 COG 5 PD-HLTH 1 Non-Kinders: Expected Outcomes By June 2017 Baseline 2016 Outcomes Expected Percentages By June 2017 32%37%38%32%25% 70%75%70%70%80% ATL-REG 5 SED 2 LLD 9 COG 5 PD-HLTH 1 Kinders: Expected Outcomes By June 2017 Baseline 2016 Outcomes Expected Percentages By June 2017 March 7, 2017 Contra Costa County Board of Supervisors Minutes 721 RECOMMENDATION(S): Approve and authorize the Health Services Department to host PRIME Team Learning Sessions 4 and 5 (scheduled for March 13 and 14, May 1 and 2, 2017) which includes county resources and estimated expenditures costs of $10,500 and departmental staff time for the event preparations and attendance at the training sessions, pursuant to Administrative Bulletin No. 114 (County and Non-County Sponsored Events and Activities). FISCAL IMPACT: The event falls under the allowable expenses within Contra Costa Regional Medical Center and Health Center’s budget and will be entirely funded by Hospital Enterprise Fund I. BACKGROUND: Contra Costa Health Services continues to deliver on the Affordable Care Act’s promise to maximize health care quality by actively transforming the County’s health care system to better serve the needs of our community. PRIME (Public Hospital Redesign and Incentives in Medi-Cal) builds on the success of the Delivery System Reform Incentive Program (DSRIP) that significantly improved care APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Anna Roth, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Tasha Scott, Marcy Wilhelm, Roberto Vargas C. 85 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:March 7, 2017 Contra Costa County Subject:PRIME Team Learning Sessions March 7, 2017 Contra Costa County Board of Supervisors Minutes 722 BACKGROUND: (CONT'D) delivery in the Designated Public Hospital systems. PRIME’s purpose is to improve the health of Californians, by advancing improvements in the quality, experience and value of care with an emphasis in primary care, cross-system integration, and data analytics. PRIME funding is tied to firm performance goals to ensure continued transformation of our health care delivery system so we can better serve the needs of our community. PRIME identifies three domain areas: Outpatient Delivery System Transformation, Targeted High-Risk or High Cost Population and Resource Utilization Efficiency. To meet the requirements of the program, CCRMC and Health Centers have convened a series of teams within each domain. The PRIME Improvement Team Collaborative has now held sessions in October 2016 and January 2017. The March and May Learning Sessions aims to build upon the past sessions toward improvement capability with a focus on the PRIME five-year performance based metrics. This request includes the cost of food and refreshments for the anticipated 150 guests and the department has submitted authorization from the County Administrator's Office, pursuant to Administrative Bulletin #614.1. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the department will not have the appropriate approvals for expenditures related to a County Sponsored special event pursuant to Administrative Bulletin No. 114 (County and Non-County Sponsored Events and Activities). March 7, 2017 Contra Costa County Board of Supervisors Minutes 723 RECOMMENDATION(S): ACCEPT quarterly report of the Post Retirement Health Benefits Trust Agreement Advisory Body. FISCAL IMPACT: No specific fiscal impact. This is a quarterly report of the County's assets in the Public Agency Retirement Services (PARS) Public Agencies Post-Retirement Health Care Plan Trust. BACKGROUND: On December 14, 2010, the Board of Supervisors directed the formation of a Post Retirement Health Benefits Trust Agreement Advisory Body (consisting of the County Administrator, County Finance Director, Treasurer-Tax Collector, Auditor-Controller, and Health Services Finance Director). The Advisory Body meets quarterly. At its meeting of August 4, 2011, the body discussed and reviewed final report formats with HighMark Capital Management and made recommendations regarding a final standardized quarterly report. The attached report is in the standardized format. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Robert Campbell, County Auditor-Controller, Patrick Godley, HSD Chief Financial Officer, Russell Watts, Treasurer-Tax Collector C. 78 To:Board of Supervisors From:David Twa, County Administrator Date:March 7, 2017 Contra Costa County Subject:Quarterly Report of the Post Retirement Health Benefits Trust Agreement Advisory Body March 7, 2017 Contra Costa County Board of Supervisors Minutes 724 BACKGROUND: (CONT'D) > The following is the investment summary presented at the February 2, 2017 quarterly meeting for the period ending December 31, 2016: Investment Summary Fourth Quarter 2016 Beginning Value $201,614,321.96 Net Contributions/Withdrawals 5,010,333.02 Fees Deducted -45,654.56 Income Received 3,328,195.75 Market Appreciation -3,650,715.12 Net Change in Accrued Income 87,313.89 Ending Market Value $206,343,794.94 Additional Materials - A Post Retirement Health Benefits Trust Agreement Advisory Body web-page can be found at the following address: http://ca-contracostacounty.civicplus.com/index.aspx?NID=2915. The page describes the function of the body, posts quarterly meeting materials, and all pertinent trust and plan documents. ATTACHMENTS Fourth Quarter, 2016 March 7, 2017 Contra Costa County Board of Supervisors Minutes 725 PARS: County of Contra Costa Fourth Quarter 2016 REVISED Presented by Andrew Brown, CFA March 7, 2017 Contra Costa County Board of Supervisors Minutes 726 This presentation has been prepared for the sole use of the intended recipient. While the information contained herein has been obtained from sources believed to be accurate and reliable, any other reproduction or use of this information may necessitate further disclosures in order to ensure that the presentation is accurate, balanced, and conforms to all applicable regulatory requirements. March 7, 2017 Contra Costa County Board of Supervisors Minutes 727 DISCUSSION HIGHLIGHTS U.S. Economic and Market Overview Going into 2016, if someone would have said that this would be the year the United Kingdom would succeed from the European Union and Donald Trump would be elected President, most people would have laughed. A logical investor would suggest shorting the market if this prediction had merit, as those two events would have enough disruptive influence to tip the wobbly global economy into another recession, or at least a major correction. Those two market moving events did occur during the past year but the market reaction was very different than most experts forecasted. While the “Brexit” vote led to a sharp market pull back, it took only two weeks for the market to regain the lost ground and continue an upward trajectory. A few months later, Donald Trump was elected President of the United States and markets rallied to finish the year up +12%. Stocks rallied and bonds sold off on renewed expectations that economic growth would finally return to the historically higher levels of the pre-2008 crisis world. While the global economy seems to be coping well with the surprise events of 2016, populism and government debt are on the rise around the world and economic growth is still just a shadow of where it once was before the 2008 financial crisis. As 2016 closed with more questions than answers, will 2017 be able to continue the string of historically high equity market returns, or will the growing global imbalances finally topple the raging bull that has been running through markets since 2008? In addition to the sweeping change brought by the dramatic political environment, on December 14th the Federal Open Market Committee (FOMC) of the Federal Reserve raised short-term interest rates for the second time in over a decade. Twelve months prior, the Fed made its first upward move and promptly hit the brakes on its expected trajectory for tightening when global equity markets began to stumble in early 2016. At the heart of the volatility was the Chinese economy. Fears of currency devaluation and capital flight leading to a Chinese hard landing, sent markets lower. The implementation of additional fiscal spending and other Chinese policy measures served to extinguish growing worries that China’s high growth rate would disappear. China’s stopgap measures may only be bandages to cover worsening economic imbalances that have built up following years of central planning. A look at the rise of Chinese total debt-to-GDP since 2008 raises questions about the limitations of perpetually attempting, through increasing debt issuance, to avoid the natural cyclical and structural forces of an economy. The health of the Chinese economy is a key risk to financial markets that deserves close attention in 2017 and beyond. March 7, 2017 Contra Costa County Board of Supervisors Minutes 728 Market Overview/Performance Discussion Total Plan The County of Contra Costa OPEB Plan returned -0.15% net of investment fees, in the fourth quarter, which lagged the County’s Plan benchmark target of 0.39%. Positive contributors to the Plan were the fixed income portfolio and the large cap equity segment. Large cap performance contribution came mainly from our overweight to our value-oriented managers, led by the Dodge and Cox Stock Fund, who had a stellar fourth quarter. Large cap value outperformed large cap growth by roughly 5% in the quarter. The fixed income segment also aided returns with three of the Plan’s four managers outperforming the Bloomberg Barclays Capital Aggregate Index. Three areas that detracted in the quarter were small cap equity, international equity, and the alternative asset segment. Both managers in the small cap equity segment, posted returns in the bottom quartile of their respective peer universes. This was especially frustrating as small cap equity was the strongest performing asset class in the quarter, with the Russell 2000 Index gaining 8.8%. The Plan’s international equity segment lagged due mainly to our underlying manager’s exposure to emerging market equities. Emerging market equities sold off in the quarter due in part to a sharp increase in the dollar, ensuing after the Donald Trump election victory. Emerging markets were the largest asset class detractor in the quarter, off -4.2%. The negative contribution from the alternative asset managers was due entirely to one manager: the AQR Market Neutral Fund (-8%). Domestic Equity 2016 was notable for the surprise surge in populist movements in Europe (Brexit) and the U.S. (Trump Election). The most surprising aftershock of the victories was the positive reaction of equity markets. While stocks were expected to plunge in reaction to these events, they rallied in the days and weeks after, once again showing the resilience of the current equity bull market. Since 2008 the market has grown at an annualized rate of over 14.6%. Either we are in a “new normal” environment of continual double digit equity returns or we are in for less optimistic stock performance to bring the average U.S. equity market return back in line with realistic expectations. The future path of the stock market is difficult to predict in the short-run, though some of President Trump’s policy proposals, including deregulation, corporate tax reform, and tax repatriation may provide a wave of optimism for certain sectors through 2017. The Russell 1000 Index ended the final quarter of 2016 up +3.8%. While there was mixed performance across the market, there was one sector that clearly stood out; Financials. Financials have been a laggard most of 2016, and since the 2008 financial crises. Off the tailwind of expected deregulation, in addition to higher interest rates, financial stocks returned an impressive +21.1% for the quarter. Other parts of the market were more mixed, with sectors expected to benefit from Trump policies leading the way. Energy and industrials both returned north of +7% for the quarter, while telecommunication and materials returned just under +5% each. The main losers for the quarter were real estate and healthcare, each down over -4%. Healthcare ended the year as the lone sector of the market with a negative return due to an uncertain political environment surrounding the sector. The risk-on trend was further seen by the strong performance results of mid and small cap stocks. The Russell Mid-Cap Index return of +3.2% would impress most investors, but the Russell 2000 Index came in on top with an impressive 8.8% return for the quarter, leaving the full year 2016 return at over +21%. March 7, 2017 Contra Costa County Board of Supervisors Minutes 729 To characterize the fourth quarter of 2016 as a risk-on environment may be an understatement. Many of the previously lagging performing parts of the market led the rally, while many of the safe haven assets that had been performing well (U.S. Treasuries & gold) sold off in magnitude not seen for some time. The market seems to be pricing in the best case scenario for the prospects of the economy under a Trump presidency. While many of his policies have potential to move markets, it will likely take time to implement anything meaningful, and expectations may be underestimating the difficulties of turning policy into economic reality, let alone a few missteps for the new administration. While confidence indicators are showing encouraging signs, sentiment can turn down just as quickly as it turned up. There are still many headwinds to the U.S. stock market, such as lofty valuations, rising interest rates, a maturing credit cycle, and policy uncertainty surrounding the new administration, not to mention the multiple global economic factors that could derail current market enthusiasm (China slowdown, commodity prices, European elections, Italian banks, “Brexit”, etc.). While the fourth quarter of 2016 was a breath of fresh air, it is important to set expectations appropriately and proceed with caution. When equity markets exude overconfidence, is when disasters find a way of appearing out of nowhere. • The Plan’s large cap segment returned 4.07% in the quarter, which outperformed the Russell 1000 Index return of 3.83%. • The iShares Russell 1000 ETF returned 3.80% in the fourth quarter. •The Columbia Contrarian Core Fund returned 1.87% in the quarter, which underperformed the benchmark. The Fund ranked in the 88th percentile of the Morningstar Large Cap Blend Universe. •The Harbor Capital Appreciation Fund returned -1.94% in the quarter, which underperformed the Russell 1000 Growth Index’s return of 1.01%. The Fund ranked in the 76th percentile of the Morningstar Large Cap Growth Universe. •The T. Rowe Price Growth Stock Fund returned 0.10% in the quarter, which underperformed the Russell 1000 Growth Index. The Fund ranked in the 43rd percentile of the Morningstar Large Cap Growth Universe. •The Dodge and Cox Stock Fund returned 10.71% in the quarter, which outperformed the Russell 1000 Value Index’s return of 6.68%. The Fund ranked in the 4th percentile of the Morningstar Large Cap Value Universe. •The Loomis Sayles Value Fund posted a 6.73% return in the quarter, which was in-line with the Russell 1000 Value Index. The Fund ranked in the 45th percentile of the Morningstar Large Cap Value Universe. This Fund was eliminated from the Plan in the last week of the quarter. •The mid cap equity segment returned 3.19% in the quarter, which was in-line with the Russell Mid Cap Equity return of 3.21%. •The iShares Russell Mid Cap ETF returned 3.17% in the fourth quarter. •The small cap equity segment returned 6.97% in the quarter, which trailed the Russell 2000 Index return of 8.83%. •The iShares Russell 2000 ETF returned 8.84% in the fourth quarter. •The T. Rowe Price New Horizons Fund returned -0.74% in the quarter, and underperformed the Russell 2000 Growth Index return of 3.57%. The Fund ranked in the 88th percentile of Morningstar’s Small Cap Growth Universe. •The Undiscovered Managers Behavioral Value Fund returned 8.2% in the quarter, and underperformed the Russell 2000 Value Index’s return of 14.07%. The Fund ranked in the 93rd percentile of Morningstar’s Small Cap Value Universe. March 7, 2017 Contra Costa County Board of Supervisors Minutes 730 Real Estate REIT equity posted a second consecutive quarterly decline, with the Wilshire REIT Index returning -2.28%. REITs declined in the quarter as rising inflation expectations and an increase in bond yields outweighed the continued strength in economic conditions. Aside from Lodging and Leisure which posted a strong return of +19.3%, most REIT sectors declined modestly in the quarter. Three sectors that weighed on the REIT universe included regional malls -11.4%, shopping centers -8.5%, and healthcare -10.3%. Malls and shopping centers are facing pressure due to an increasing number of vacancies. Macy’s recent announcement of store closures, continued losses from other retailers such as K- Mart/Sears has pressured this sector. The underlying competitive threat from all of these retailers is the internet, and more specifically the impact from Amazon. Healthcare related REITs faced pressure in the wake of the Trump victory and the expectation of the repeal of Obamacare. The Nuveen Real Estate Securities Fund returned -2.91% in the quarter, which underperformed the Wilshire REIT Index return of -2.21%. The Fund placed in the 51st percentile of the Morningstar Real Estate Manager’s Universe. Global/International Equity U.S. equity markets outperformed international markets in 2016 with the risk-on rally that led the Russell 1000 Index to a 12.1% return, not to mention the +21.3% return for small cap stocks (Russell 2000 Index). But with so much momentum in the U.S., why would anyone want to invest in the seemingly forgot overseas markets? There are many reasons why international stocks might hold more potential going forward. U.S. equity markets have outperformed of late, but the case is strong for non-U.S. developed country equities. The attractiveness of international stocks stems from the multi-year outperformance cycle of domestic stocks that has resulted in stretched valuations relative to international peers. Corporate earnings in Europe, having languished since the European debt crisis, but have begun to show signs of renewed strength. Since the U.S. seems to be in the later stages of the economic cycle and the dollar has appreciated, expectations for domestic earnings growth are becoming more muted. While the Brexit ramifications may pose a headwind to UK stocks over the near term, the Euro and Pound weakness versus the U.S. dollar are likely to provide an improved competitive advantage for European –based multinationals. March 7, 2017 Contra Costa County Board of Supervisors Minutes 731 International equities produced healthy returns in local currency, but these returns were offset by US Dollar strength as financial markets priced in the U.S. Federal Reserve’s December rate hike and the likelihood of more to come. The MSCI-EAFE Index rose 7.07% in local terms, but when translated into dollar terms, declined by -0.71% Japan provided the most extreme example of currency weakness with the Yen down approximately -13%, and the TOPIX index up 15% in Yen terms. European markets displayed similar behavior, rallying in local terms after struggling for most of the year. Fundamentally, within the Euro block there were a few optimistic areas. While Italian banks have been dominating doom and gloom headlines, renewed optimism regarding a bailout caused the Italian market to return +10.8% in the quarter. Italy is a reminder of how quickly sentiment can turn, especially when prices are depressed. Emerging markets returned -4.2% as a whole, but it is important to remember that these countries are not as homogeneous as the broad index suggest. Emerging European equity markets returned over +9% for the quarter, led by Russia (+18.6%) which has been performing better with commodity prices firming. Latin American emerging countries came in close to flat (-0.9%), while Emerging Asia pulled down the broader index with a -6.1% return. China’s newest round of capital flight and declining Yuan weighed on expectations. The jury is not yet in on Chinese growth for the New Year, there will likely be new moves by the government as they attempt to steer the transition from an export based economy, to one driven by internal demand. Unfortunately, many of the measures enacted to spur growth, have resulted in a relatively fast growth of Chinese debt as a percent of GDP versus other larger debtor nations. While the quarter was not great for Emerging market equities, the group did perform well for most of 2016, resulting in a +11.2% gain for the year. •The Plan’s international/global equity segment returned -1.38% in the quarter. This return lagged the MSCI EAFE Index -0.71%, and underperformed the MSCI ACWI Index return of 1.19%. •The iShares MSCI EAFE Index ETF returned -0.76% in the quarter. •The Nationwide Bailard International Equity Fund returned -2.86% in the quarter, which underperformed the MSCI EAFE Index. The Fund ranked in the 61st percentile of the Morningstar Foreign Large Blend Universe. •The Dodge & Cox International Stock Fund returned 3.36% in the quarter and outperformed the MSCI EAFE Index. The Fund ranked in the 3rd percentile of the Foreign Large Blend Universe as measured by Morningstar. •The MFS International Fund returned -5.59% in the quarter and underperformed the MSCI EAFE Index. The Fund ranked in the 48th percentile for foreign large cap growth managers as measured by Morningstar. •The iShares MSCI ACWI Index ETF returned 1.34% in the quarter •The American Funds New Perspective Fund recorded a -1.87% return in the fourth quarter, which underperformed the MSCI ACWI Index and ranked in the 67th percentile within the Morningstar World Stock Universe •The MFS Global Equity R5 Fund returned -0.56%, which underperformed the benchmark and ranked in the 51st percentile of the Morningstar World Stock Universe. •The Schroder Emerging Market Equity Fund returned -5.03% during the quarter and underperformed the MSCI Emerging Market benchmark return of -4.16%. The Fund ranked in the 45th percentile of the Morningstar Emerging Market Universe. March 7, 2017 Contra Costa County Board of Supervisors Minutes 732 Fixed Income Although interest rates have been in a slowly rising trend since July, the magnitude of the rise was fairly muted until November. The surprising results of the U.S. Presidential election rapidly accelerated the trend, as the five-year Treasury yield soared 60 basis points in just a few weeks. In December the FOMC decided to raise the fed funds rate for only the second time in the last ten years, to a range of 0.50% to 0.75%, further reinforcing the rising rate trend. The move upward seemed even stronger given that the market had just reached new record low yields four months earlier. As a result of rising rates, the Bloomberg Barclays U.S. Aggregate Bond Index returned –3.0% for the quarter, the largest quarterly loss since the third quarter of 1980, or since the bull market began over 35 years ago. The US Treasury sector returned –3.8%, while investment-grade corporate bonds returned –2.8%, outperforming US Treasuries by 185 basis points as credit spreads continued to narrow. Lower quality issues performed particularly well on a relative basis this quarter as issues rated single A outperformed Treasuries by +165 basis points, while issues rated BBB outperformed by +219 basis points. High Yield bonds returned 1.8% this quarter, +408 ahead of similar duration Treasuries. Returns for the full year were remarkably good considering the extraordinary volatility at the beginning of the year, and the fact that interest rates began rising in July. On the high quality end of the spectrum, the Bloomberg Barclays U.S. Aggregate Index ended the year with a gain of 2.7%, while investment-grade corporate bonds returned 6.1%. Further down the quality scale, non-investment grade corporates gained 17.1% last year, and the High Yield Energy subsector returned a remarkable 38.4%. While credit risk was handsomely rewarded last year, interest rate risk was not. The U.S. Treasury sector returned only 1.0% for the year, although TIPS performed much better with a gain of 4.7% as market concerns over higher inflation began to emerge. At year-end, the ten-year Treasury yield was only 17 basis points higher than the beginning of the year, although it traveled a much longer route from 2.3% in January to 1.4% in July before ending the year at 2.4%. It was only early July, after the surprise vote by the UK to leave the European Union, combined with deflationary fears when yields hit new all-time lows. Just four months later the surprising U.S. Presidential election outcome sent yields much higher on expectations of faster growth and higher inflation. At current levels, investment-grade corporate bond spreads are now somewhat below their long term average, although they still offer a significant yield advantage over Treasuries. Therefore, we continue to seek a balance between the opportunities for higher income and the potential for higher volatility. High yield bonds are relatively more expensive as spreads are well below average following a 17% total return last year. Mortgage-backed securities trade at very tight spreads due to the continuing purchases by the Federal Reserve, therefore other securitized products, such as asset-backed securities, offer better value. March 7, 2017 Contra Costa County Board of Supervisors Minutes 733 •The Plan’s fixed income segment returned -2.6% in the quarter, which outperformed the Bloomberg Barclays Aggregate Index return of -2.98%. •The separately managed fixed income portfolio returned -2.55% which outperformed the benchmark. The portfolio would have ranked approximately in the 48th percentile of the Morningstar Intermediate Term Bond Universe. •The PIMCO Total Return Bond Fund posted a -2.46% in the quarter, which placed it in the 37th percentile of Morningstar’s Intermediate-Term Bond Universe. The Fund outperformed the Index. •The Prudential Total Return Bond Fund returned -3.01% in the quarter. This ranked in the 80th percentile of Morningstar’s Intermediate- Term Bond Universe and was in-line with the benchmark. Alternative Investments The alternative segment of the Plan returned -1.7% in the fourth quarter. While the AQR Equity Market Neutral Fund (+4.1%) and the Eaton Vance Global Macro Fund (+0.3%) added to returns, the -8% return from the AQR Managed Futures Fund overshadowed the performance of the group. The lack of consistent long-term trends across the four markets in which the managers invest (equity, fixed income, currency, and commodities) was the main driver behind the negative performance in the quarter. The biggest detractors from performance were the investments in currency and commodity markets. The AQR Market Neutral Fund invests in a well-diversified set of long and short positions across global equity markets in an attempt to offer a positive return stream that is less correlated to traditional equity investments. During the quarter the fund performed well based on a net long position in the U.S. equity market and a more neutral position across other developed international regions (Europe/Asia). While the alternatives allocation detracted from performance in the fourth quarter, it is important to remember that these are in the portfolio because they offer the diversification benefits of uncorrelated returns to traditional investment options. When the traditional equity market performs well, as it did, less impressive returns would be expected from these investments. The Eaton Vance Global Macro Absolute Return Fund was supported by a short position in the Chinese Yuan, a long position in the Icelandic Krona, and long positions in both Brazilian and Ecuadorian Credit. Detractors included the short rates exposure in Saudi Arabia, and a long position in New Zealand interest rate futures. •The alternative investment segment returned -1.66% in the fourth quarter, which underperformed the Wilshire Liquid Alternatives Index return of -0.02%. •The AQR Managed Futures Fund declined -7.98%, and ranked in the 87th percentile of the Morningstar Managed Futures Universe. •The Eaton Vance Global Macro Absolute Return Fund posted a 0.31% return, which placed in the 64th percentile of the Morningstar Non-Traditional Bond Universe. •The AQR Equity Market Neutral Fund return of 4.13% ranked in the 15th percentile of Morningstar’s Market Neutral Universe. March 7, 2017 Contra Costa County Board of Supervisors Minutes 734 Asset Allocation/Portfolio Transitions Towards the end of the quarter, we initiated an investment in the Vanguard Growth and Income Fund. This represents an additional allocation to our large cap core allocation. We eliminated a large cap value investment, the Loomis Sayles Value Fund. This manager lagged both the peer universe and the benchmark target for an extended period of time. In the last week of the quarter, we added the Eaton Vance Floating Rate High Income Fund to the Plan. This is an addition to the fixed income segment. The managers invest broadly across the floating-rate loan market. Floating-rate loans are corporate debt instruments mainly issued by below-investment grade borrowers. The coupon income from floating rate loans reset regularly (usually every 40-60 days) and maintain a fixed spread over a variable base rate, usually LIBOR. Loans are often referred to as ‘senior and secured’ as they have a high priority of claim in an issuer’s capital structure. This investment was added to provide some protection in the event that interest rates rise in 2017. March 7, 2017 Contra Costa County Board of Supervisors Minutes 735 Manager Watch List Name of Fund Date on watch list Date exiting watch list Recommendation Rationale Pimco Total Return Bond Fund 4Q 2014 Review Peer ranking, while improving, is still below median for 3-year period. Dodge and Cox International Stock Fund 2Q 2016 4Q 2016 Remove Performance has improved, resulting in removal from the watch list. Loomis Sayles Value Fund 3Q 2016 4Q 2016 Sold Peer ranking on a 3-year basis, lagged the median within the Morningstar Large Cap Value Universe. March 7, 2017 Contra Costa County Board of Supervisors Minutes 736 9/30/2016 9/30/2016 12/31/2016 12/31/2016 Target Asset Allocation Market Value % of Total Market Value % of Total Allocation Large Cap Equities Columbia Contrarian Core Z 6,639,285 3.3%6,096,022 3.0%-- iShares Russell 1000 ETF 11,615,115 5.8%11,777,899 5.7%-- Vanguard Growth & Income Adm ----6,153,621 3.0%-- Dodge & Cox Stock Fund 4,592,954 2.3%5,576,175 2.7%-- Loomis Sayles Value Fund 4,543,448 2.3%------ Harbor Capital Appreciation Instl 2,558,547 1.3%2,534,073 1.2%-- T. Rowe Price Growth Stock Fund 2,548,118 1.3%2,534,570 1.2%-- Total Large Cap Equities 32,497,466$ 16.1%34,672,360$ 16.8% 17.0% Range Range 13-32% Mid Cap Equities iShares Russell Mid-Cap ETF 7,085,236 3.5%8,210,568 4.0%-- Total Mid Cap Equities 7,085,236$ 3.5%8,210,568$ 4.0%6.0% Range Range 2-10% Small Cap Equities iShares Russell 2000 ETF 7,574,698 3.8%7,698,856 3.7%-- Undiscovered Mgrs Behavioral Value Inst 6,635,753 3.30%6,610,033 3.2% T. Rowe Price New Horizons Fund 3,120,539 1.6%3,047,128 1.5%-- Total Small Cap Equities 17,330,990$ 8.6%17,356,017$ 8.4%8.0% Range Range 4-12% International Equities Nationwide Bailard Intl Equities I 5,648,967 2.8%5,703,919 2.8%-- iShares MSCI EAFE Index Fund 8,071,718 4.0%8,288,816 4.0%-- Dodge & Cox International Stock Fund 3,024,798 1.5%3,092,441 1.5%-- MFS International Growth Fund 3,127,849 1.6%3,106,418 1.5%-- Schroder Emerging Market Equity 3,307,426 1.6%3,651,183 1.8%-- Total International Equities 23,180,758$ 11.5%23,842,777$ 11.6%9.0% Range Range 4-16% Global Equities MSCI iShares ACWI Index ETF 7,194,598 3.6%7,275,898 3.5% American Funds New Perspective F2 3,045,046 1.5%3,193,400 1.6% MFS Global Equity FD CL R5 #4818 3,047,818 1.5%3,082,524 1.5% Total Global Equities 13,287,462$ 6.6%13,551,822$ 6.6%7.0% Range Range 4-12% Asset Allocation Period Ending December 31, 2016 March 7, 2017 Contra Costa County Board of Supervisors Minutes 737 9/30/2016 9/30/2016 12/31/2016 12/31/2016 Target Asset Allocation Market Value % of Total Market Value % of Total Allocation Real Estate Nuveen Real Estate Secs I Fund 8,943,831 4.4%8,378,743 4.1%-- Total Real Estate 8,943,831$ 4.4%8,378,743$ 4.1%4.0% Range Range 0-8% Fixed Income Core Fixed Income Holdings 57,826,648 28.7%55,621,064 27.0%-- PIMCO Total Return Instl Fund 8,565,618 4.3%8,998,597 4.4%-- Prudential Total Return Bond Q 8,579,339 4.3%8,980,661 4.4%-- Eaton Vance Floating-Rate High Inc ----2,576,685 1.3%-- Total Fixed Income 74,971,605$ 37.3%76,177,007$ 37.0% 38.0% Range Range 30-50% Alternatives AQR Managed Futures I 8,182,141 4.1%7,171,540 3.5%-- Eaton Vance Glbl Macro Abs Ret I 8,534,269 4.2%7,198,852 3.5%-- AQR Equity Market Neutral I 5,558,644 2.8%6,195,244 3.0%-- Total Alternatives 22,275,054$ 11.1%20,565,636$ 10.0% 10.0% Range Range 5-20% Cash Money Market 1,681,261 0.8%3,140,893 1.5%-- Total Cash 1,681,261$ 0.8%3,140,893$ 1.5%1.0% Range Range 0-5% TOTAL 201,253,665$ 100.0% 205,895,824$ 100.0% 100.0% Asset Allocation Period Ending December 31, 2016 March 7, 2017 Contra Costa County Board of Supervisors Minutes 738 *Ending Market Value differs from total market value on the previous page due to differences in reporting methodology. The above ending market value is reported as of trade date and includes accruals. The Asset Allocation total market value is reported as of settlement date. Investment Summary Fourth Quarter 2016 Year to Date 2016 Beginning Value 201,614,321.96$ 175,078,576.28$ Net Contributions/Withdrawals 5,010,333.02 19,973,032.54 Fees Deducted -45,654.56 -178,396.01 Income Received 3,328,195.75 6,279,302.15 Market Appreciation -3,650,715.12 5,175,510.75 Net Change in Accrued Income 87,313.89 15,769.23 Ending Market Value*206,343,794.94$ 206,343,794.94$ Investment Summary Fourth Quarter 2015 Year to Date 2015 Beginning Value 166,674,305.52$ 155,218,379.57$ Net Contributions/Withdrawals 5,012,199.09 20,052,726.11 Fees Deducted -43,406.48 -174,025.08 Income Received 5,194,084.02 7,312,056.50 Market Appreciation -1,788,988.44 -7,383,072.94 Net Change in Accrued Income 30,382.57 52,512.12 Ending Market Value*175,078,576.28$ 175,078,576.28$ Investment Summary Period Ending December 31, 2016 March 7, 2017 Contra Costa County Board of Supervisors Minutes 739 INVESTMENT STRATEGY As of December 31, 2016 Tactical Asset Allocation Asset Class % Portfolio Weighting Rationale Target Current Portfolio Over/Under Weighting Cash 1.0% 1.5% +0.5% Fixed Income 38.0% 37% -1.0% We forecast the Fed will likely raise rates 2 – 3 times in calendar year 2017. Our year-end 2017 target for the 10- year treasury is 2.75%. An allocation to floating rate notes was established as a potential hedge to a rising interest rate environment. Alternatives 10.0% 10% - Alternatives serve to mitigate the impact of a decline in the bond market, due to a potential rise in interest rates. Additionally near-term expectations for cash and equities remain depressed due to the low interest rate environment, equity market valuations, and earnings growth expectations. Real Estate (REITS) 4.0% 4.0% - The fundamentals for the REIT sector remain strong, with unemployment, GDP, and consumer/business confidence measures supporting general growth in the economy. Dividends appear to be well covered by anticipated cash flow. Supply and demand remains roughly balanced. Global Equity 7.0% 6.5% -0.5% Global equities remain at reasonable valuations due to the international equity component of the MSCI ACWI benchmark. International (Developed) 9.0% 10.0% +1.0% Developed international equity markets are viewed as attractive on a relative valuation basis, with superior earnings growth potential supported by earlier stages of the economic recovery cycle. The MSCI-EAFE Index trades at 14.8 times forward earnings compared to a 20-year average of 15.7 times. International (Emerging) 0.0% 1.75% +1.75% Consensus expectations for emerging market growth rates have improved from 4.2% to 4.6% in 2017. Emerging markets are trading at roughly 11.7 times forward earnings. Risks to emerging markets include any sustained disruption to global trading patterns (Trump policy impact?), and a sustained strong dollar. Total Domestic Equity 31.0% 29.25% -1.75% Large Cap 17.0% 16.75% -0.25% The multi-year outperformance of domestic equities has generated stretched valuations, thereby reducing risk premiums and degrading the near-term risk/reward outlook. Mid Cap 6.0% 4% -2.0% We continue to remain underweight based on valuation concerns, with the Russell Mid-Cap Index trading at a 18X forward PE ratio. Small Cap 8.0% 8.5% +0.5% Our overweight in small cap is under review. The 21% gain for small caps in 2016 has stretched valuations to 23.5X forward earnings. March 7, 2017 Contra Costa County Board of Supervisors Minutes 740 Inception Date: 02/01/2011 * Benchmark from February 1, 2011 to June 30, 2013: 18% Russell 1000 Index, 6% Russell Midcap Index, 8% Russell 2000 Index, 8% MSCI ACWI Index, 10% MSCI EAFE Index, 45% Barclays Aggregate Index, 4% DJ Wilshire REIT Index, 1% Citigroup 3 Month T-Bill Index. From July 1, 2013 to June 30, 2015: 17% Russell 1000 Index, 6% Russell Midcap Index, 8% Russell 2000 Index, 7% MSCI AC World US Index, 9% MSCI EAFE Index, 38% Barclays Aggregate Index, 4% DJ Wilshire REIT Index, 10% HFRI FOF Market Defensive Index, 1% Citigroup 3 Month T-Bill Index. From July 1, 2015: 17% Russell 1000 Index, 6% Russell Midcap Index, 8% Russell 2000 Index, 7% MSCI AC World Index, 9% MSCI EAFE Index, 38% Barclays Aggregate Index, 4% DJ Wilshire REIT Index, 10% Wilshire Liquid Alternative Index, 1% Citigroup 3 Month T-Bill Index ** Dynamic Alternatives Index represents the HFRI FOF Market Defensive Index from 07/01/2013 until 06/30/2015, and then the W ilshire Liquid Alternatives Index from 07/01/2015 forwards. Returns are gross-of-fees unless otherwise noted. Returns for periods over one year are annualized. The information presented has been obtained from sources believed to be accurate and reliable. Past performance is not indicative of future returns. Securities are not FDIC insured, have no bank guarantee, and may lose value. Sector 3 Months Year to Date (1 Year) 1 Year 3 Years 5 Years Inception to Date (71 Months) Cash Equivalents .07 .27 .27 .11 .07 .07 iMoneyNet, Inc. Taxable .04 .13 .13 .05 .04 .04 Fixed Income ex Funds -2.55 3.63 3.63 3.04 2.60 3.60 Total Fixed Income -2.60 3.58 3.58 2.97 2.91 3.64 BC US Aggregate Bd Index -2.98 2.65 2.65 3.03 2.23 3.17 Total Equities 2.00 9.53 9.53 4.51 11.31 8.22 Large Cap Funds 4.07 10.68 10.68 7.56 14.62 10.93 Russell 1000 Index 3.83 12.05 12.05 8.59 14.69 12.11 Mid Cap Funds 3.19 13.65 13.65 6.08 12.30 9.53 Russell Midcap Index 3.21 13.80 13.80 7.92 14.72 11.61 Small Cap Funds 6.97 18.55 18.55 7.31 15.47 12.19 Russell 2000 Index 8.83 21.31 21.31 6.74 14.46 11.33 REIT Funds -1.98 7.06 7.06 13.15 11.65 10.30 Wilshire REIT Index -2.28 7.24 7.24 13.78 12.02 11.08 International Equities -1.38 4.22 4.22 -.86 7.15 3.17 MSCI AC World Index 1.19 7.86 7.86 3.13 9.36 6.19 MSCI EAFE Index -.71 1.00 1.00 -1.60 6.53 2.80 MSCI EM Free Index -4.16 11.19 11.19 -2.55 1.28 -1.89 Alternatives -1.66 -.30 -.30 1.71 Dynamic Alternatives Index -.02 2.29 2.29 1.05 .40 -.72 Total Account Net of Fees -.15 5.91 5.91 3.46 6.96 5.51 Total Managed Portfolio -.13 6.01 6.01 3.57 7.08 5.63 County of Contra Costa .39 6.97 6.97 4.48 7.37 6.32 Selected Period Performance PARS/COUNTY OF CONTRA COSTA PRHCP Account 6746038001 Period Ending: 12/31/2016 March 7, 2017 Contra Costa County Board of Supervisors Minutes 741 COUNTY OF CONTRA COSTA 3-Month YTD 1-Year 3-Year 5-Year Fund Name Inception Return Rank Return Rank Return Rank Return Rank Return Rank Columbia Contrarian Core Z (7/13) 1.87 88 8.64 73 8.64 73 8.11 26 15.28 6 T. Rowe Price Growth Stock I 0.10 43 1.58 63 1.58 63 7.04 27 15.21 9 Harbor Capital Appreciation Instl -1.94 76 -1.07 84 -1.07 84 6.48 39 13.96 30 Loomis Sayles Value Fund Out (12/16)6.73 45 11.62 80 11.62 80 5.80 77 13.96 28 Dodge & Cox Stock (10/14) 10.71 4 21.28 5 21.28 5 8.55 12 17.01 1 Vanguard Growth & Income Adm (12/16) 4.06 36 12.12 24 12.12 24 9.30 3 15.20 7 iShares Russell 1000 (3/15) 3.80 46 11.91 27 11.91 27 8.46 14 14.55 19 Idx: Russell 1000 3.83 --12.05 --12.05 --8.59 --14.69 -- iShares Russell Mid-Cap (3/15) 3.17 78 13.58 61 13.58 61 7.74 28 14.53 34 Idx: Russell Mid Cap TR USD 3.21 --13.80 --13.80 --7.92 --14.72 -- Undiscovered Mgrs Behavioral Value Inst (9/16) 8.20 93 20.84 80 20.84 80 9.73 10 17.57 2 Idx: Russell 2000 Value 14.07 --31.74 --31.74 --8.31 --15.07 -- iShares Russell 2000 (3/15) 8.84 62 21.36 42 21.36 42 6.81 43 14.51 40 T. Rowe Price New Horizons I -0.74 88 7.95 69 7.95 69 6.19 19 15.71 5 Idx: Russell 2000 Growth 3.57 --11.32 --11.32 --5.05 --13.74 -- Dodge & Cox International Stock 3.36 3 8.26 2 8.26 2 -1.34 30 7.98 9 Nationwide Bailard Intl Eqs Instl -2.86 61 -2.13 83 -2.13 83 -1.04 24 7.41 15 MFS International Growth I -5.59 48 2.64 6 2.64 6 -0.77 23 5.89 60 MFS Global Equity R5 (3/15) -0.56 51 7.43 27 7.43 27 3.33 28 11.69 12 iShares MSCI EAFE (3/15) -0.76 20 0.96 47 0.96 47 -1.69 42 6.43 34 iShares MSCI ACWI (3/15) 1.34 27 8.22 21 8.22 21 3.40 27 9.52 46 American Funds New Perspective F2 (3/15) -1.87 67 2.10 77 2.10 77 3.70 22 11.40 14 Idx: MSCI EAFE -0.71 --1.00 --1.00 ---1.60 --6.53 -- Idx: MSCI ACWI 1.19 --7.86 --7.86 --3.13 --9.36 -- Schroder Emerging Market Equity (11/12) -5.03 45 10.41 36 10.41 36 -2.76 45 1.81 43 Idx: MSCI Emerging Markets -4.16 --11.19 --11.19 ---2.55 --1.28 -- Data Source: Morningstar, SEI Investments obtained from sources believed accurate and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value. For Period Ending December 31, 2016 Returns less than one year are not annualized. Past performance is not indicative of future returns. The information presented has been LARGE CAP EQUITY FUNDS MID CAP EQUITY FUNDS SMALL CAP EQUITY FUNDS INTERNATIONAL EQUITY FUNDS March 7, 2017 Contra Costa County Board of Supervisors Minutes 742 COUNTY OF CONTRA COSTA 3-Month YTD 1-Year 3-Year 5-Year Fund Name Inception Return Rank Return Rank Return Rank Return Rank Return Rank Nuveen Real Estate Secs Y -2.91 51 6.79 37 6.79 37 13.20 17 11.71 18 Idx: Wilshire REIT Index -2.28 --7.24 --7.24 --13.78 --12.02 -- Core Fixed Income Portfolio -2.55 48 3.63 37 3.63 37 3.04 35 2.60 53 Pimco Total Return Inst'l -2.46 37 2.60 62 2.60 62 2.66 58 3.21 23 Prudential Total Return Bond Fund Class Q (5/16) -3.01 80 4.83 12 4.83 12 4.01 5 4.16 4 Idx: BarCap US Aggregate Bond -2.98 --2.65 --2.65 --3.03 --2.23 -- Eaton Vance Floating-Rate & Hi Inc Inst (12/16) 2.47 22 11.55 14 11.55 14 3.50 16 5.02 25 AQR Managed Futures (7/13) -7.98 87 -8.43 81 -8.43 81 0.81 61 2.91 12 AQR Equity Market Neutral I (2/16) 4.13 15 5.85 18 5.85 18 -- -- -- -- Eaton Vance Glbl Macro Abs Ret (7/13) 0.31 64 4.00 59 4.00 59 3.22 19 2.69 54 Idx: Dynamic Alternatives -0.02 --2.29 --2.29 --1.05 --0.40 -- Data Source: Morningstar, SEI Investments obtained from sources believed accurate and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value. For Period Ending December 31, 2016 Returns less than one year are not annualized. Past performance is not indicative of future returns. The information presented has been ALTERNATIVE FUNDS REIT EQUITY FUNDS BOND FUNDS March 7, 2017 Contra Costa County Board of Supervisors Minutes 743 COUNTY OF CONTRA COSTA 2016 2015 2014 2013 2012 2011 Fund Name Inception Return Rank Return Rank Return Rank Return Rank Return Rank Return Rank Columbia Contrarian Core Z (7/13) 8.64 73 3.02 9 12.92 31 35.73 17 18.67 10 -0.93 52 T. Rowe Price Growth Stock I 1.58 63 10.93 --8.83 --39.20 --18.92 ---0.97 -- Vanguard Growth & Income Adm (12/16) 12.12 24 2.03 16 14.16 13 32.74 37 17.05 19 2.54 15 Harbor Capital Appreciation Instl -1.07 84 10.99 4 9.93 53 37.66 17 15.69 43 0.61 24 Loomis Sayles Value Fund Out (12/16)11.62 80 -4.19 58 10.76 48 35.54 14 19.70 4 -2.81 66 Dodge & Cox Stock (10/14) 21.28 5 -4.49 62 10.40 54 40.55 2 22.01 2 -4.08 74 iShares Russell 1000 ETF 11.91 27 0.82 30 13.08 28 32.93 35 16.27 29 1.36 28 Idx: Russell 1000 12.05 --0.92 --13.24 --33.11 --16.42 --1.50 -- iShares Russell Mid-Cap ETF 13.58 61 -2.57 30 13.03 8 34.50 46 17.13 43 -1.67 27 Undiscovered Managers Behavioral Val L (9/16) 20.84 80 3.43 1 5.70 26 37.64 38 23.55 4 -1.53 24 Idx: Russell 2000 Value 31.74 ---3.83 --4.22 --34.52 --18.05 ---5.50 -- T. Rowe Price New Horizons I 7.95 69 4.54 --6.10 --49.11 --16.20 --6.63 -- Idx: Russell 2000 Growth 11.32 ---1.38 --5.60 --43.30 --14.59 ---2.91 -- iShares Russell 2000 ETF 21.36 42 -4.33 44 4.94 44 38.85 35 16.39 34 -4.19 58 Dodge & Cox International Stock 8.26 2 -11.35 98 0.08 9 26.31 8 21.03 16 -15.97 81 Nationwide Bailard Intl Eqs Instl -2.13 83 0.93 23 -1.90 15 21.84 --21.07 ---15.39 -- MFS International Growth I 2.64 6 0.30 55 -5.10 58 13.84 79 19.71 31 -10.62 40 iShares MSCI EAFE Index Fund 0.96 47 -0.90 46 -5.04 46 22.62 18 17.22 66 -12.18 27 Idx: MSCI EAFE 1.00 ---0.81 ---4.90 --22.78 --17.32 ---12.14 -- Schroder Emerging Market Equity (11/12) 10.41 36 -12.68 37 -4.61 70 -2.28 54 21.73 19 -16.70 20 Idx: MSCI Emerging Markets 11.19 ---14.92 ---2.19 ---2.60 --18.22 ---18.42 -- American Funds New Perspective F2 2.10 77 5.56 6 3.46 41 27.11 39 21.07 15 -7.39 44 MFS Global Equity R5 7.43 27 -1.34 48 4.08 33 27.93 34 23.14 ---5.13 -- iShares MSCI ACWI 8.22 21 -2.39 62 4.64 28 22.91 63 15.99 51 -7.60 46 Idx: MSCI ACWI 7.86 ---2.36 --4.16 --22.80 --16.13 ---7.35 -- Data Source: Morningstar, SEI Investments and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value. Returns less than one year are not annualized. Past performance is not indicative of future returns. The information presented has been obtained from sources believed accurate For Period Ending December 31, 2016 LARGE CAP EQUITY FUNDS MID CAP EQUITY FUNDS SMALL CAP EQUITY FUNDS INTERNATIONAL EQUITY FUNDS March 7, 2017 Contra Costa County Board of Supervisors Minutes 744 COUNTY OF CONTRA COSTA 2016 2015 2014 2013 2012 2011 Fund Name Inception Return Rank Return Rank Return Rank Return Rank Return Rank Return Rank Nuveen Real Estate Secs Y 6.79 37 3.48 37 31.28 17 1.32 58 18.34 22 7.96 50 Idx: Wilshire REIT 7.24 --4.23 --31.78 --1.86 --17.59 --5.52 -- Core Fixed Income Portfolio 3.63 37 0.78 14 4.74 70 -1.40 41 5.42 69 8.41 5 Pimco Total Return Inst'l 2.60 62 0.73 15 4.69 71 -1.92 60 10.36 12 4.16 87 Prudential Total Return Bond Q (5/16) 4.83 13 0.09 44 7.25 5 -0.91 28 9.96 14 7.93 8 Idx: BarCap US Aggregate Bond 2.65 --.55 --5.97 ---2.02 --4.21 --7.84 -- Eaton Vance Floating-Rate & Hi Inc Inst (12/16) 11.55 14 -1.50 57 0.90 33 5.23 50 9.51 38 2.81 9 AQR Managed Futures (7/13) -8.43 81 2.00 31 9.69 40 9.40 6 2.99 5 -6.37 29 AQR Equity Market Neutral I (2/16) 5.85 18 17.60 1 -- -- -- -- -- -- -- -- Eaton Vance Glbl Macro Abs Ret (7/13) 4.00 59 2.63 7 3.03 18 -0.24 58 4.11 79 -0.39 44 Data Source: Morningstar, SEI Investments and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value. REIT EQUITY FUNDS BOND FUNDS ALTERNATIVE FUNDS Returns less than one year are not annualized. Past performance is not indicative of future returns. The information presented has been obtained from sources believed accurate For Period Ending December 31, 2016 March 7, 2017 Contra Costa County Board of Supervisors Minutes 745 RECOMMENDATION(S): REDESIGNATE the Public and Environmental Health Advisory Board seat on the Integrated Pest Management Advisory Committee as the "Sustainability Advisory Committee seat". FISCAL IMPACT: None. BACKGROUND: The Integrated Pest Management (IPM) Advisory Committee was established by the Board of Supervisors in November 2009 to advise the Board regarding the protection and enhancement of public health, County resources, and the environment related to pest control methods employed by County departments. The IPM Advisory Committee has eight voting members as follows: two ex-officio members (Health Services Department and County/Unincorporated County Storm Water Program) and six public members (one Public and Environmental Health Advisory Board representative, one County Fish and Wildlife Committee representative, one Environmental Organizations representative, and three At Large appointees); plus one Public Member Alternate seat. In November 2016, the Board of Supervisors abolished the Public and Environmental Health Advisory Board (PEHAB) as part of the Phase I Triennial Advisory Body Review. The abolishment of PEHAB leaves in question the disposition of the PEHAB seat on the IPM Advisory Committee: Should it be abolished, leaving 7 remaining voting members, or should it be redesignated and, if so, to what type of seat? APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Julie DiMaggio Enea (925) 335-1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 , County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: IOC Staff, CoB (Maddy Book Update), IPM Adv Cte Staff, Sustainability Adv Cte Staff C. 88 To:Board of Supervisors From:INTERNAL OPERATIONS COMMITTEE Date:March 7, 2017 Contra Costa County Subject:REDESIGNATE SEAT ON THE INTEGRATED PEST MANAGEMENT ADVISORY COMMITTEE March 7, 2017 Contra Costa County Board of Supervisors Minutes 746 BACKGROUND: (CONT'D) The Internal Operations Committee considered this question at its regular meeting on February 13, 2017 and recommends that the PEHAB seat on the IPM Advisory Committee be redesignated for a representative of the County's new Sustainability Advisory Committee. As with PEHAB, the Sustainability Advisory Committee would nominate its representative to the IPM Advisory Committee pending approval and appointment by the Board of Supervisors. Seat terms are four years in length; the current term of the seat in question is due to expire on December 31, 2019. CONSEQUENCE OF NEGATIVE ACTION: If the seat is not redesignated, then recruitment cannot be conducted and the vacancy will remain indefinitely. March 7, 2017 Contra Costa County Board of Supervisors Minutes 747 RECOMMENDATION(S): APPROVE referrals to the Transportation, Water and Infrastructure Committee for action in 2017. FISCAL IMPACT: None. The cost to staff this Committee is included in the budget of the Department of Conservation and Development. Cost for Committee reports are borne by the department or agency responsible for addressing the referral item. BACKGROUND: Each year the Board of Supervisors is asked to approve a list of issues to be referred to its standing committees. The attached list of issue referrals was reviewed and approved by the Transportation, Water and Infrastructure Committee at its February 13, 2017, meeting for recommendation to the full Board of Supervisors. CONSEQUENCE OF NEGATIVE ACTION: The Transportation, Water and Infrastructure Committee will not have a Board-approved list of issues to address. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: John Cunningham, Department of Conservation and Development I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 80 To:Board of Supervisors From:TRANSPORTATION, WATER & INFRASTRUCTURE COMMITTEE Date:March 7, 2017 Contra Costa County Subject:Referrals to the Transportation, Water and Infrastructure Committee for 2017 March 7, 2017 Contra Costa County Board of Supervisors Minutes 748 ATTACHMENTS Final TWIC Referrals 2017 March 7, 2017 Contra Costa County Board of Supervisors Minutes 749 Note: Highlighted items were added at the 2/13/17 TWIC meeting. DRAFT 2017 Referrals to the Transportation, Water and Infrastructure Committee (Approved at the February 13, 2017 TWIC meet ing) 1. Review legislative matters on transportation, water, and infrastructure. 2. Review applications for transportation, water and infrastructure grants to be prepared by the Public Works and Conservation and Development Departments. 3. Monitor the Contra Costa Transportation Authority including efforts to implement Measure J. 4. Monitor EBMUD and Contra Costa Water District projects and activities. 5. Review projects, plans and legislative matters that may affect the health of the San Francisco Bay and Delta, including but not limited to conveyance, flood control, dredging, climate change, habitat conservation, governance, water storage, development of an ordinance regarding polystyrene foam food containers, water quality, supply and reliability, consistent with the Board of Supervisors adopted Delta Water Platform. 6. Review and monitor the establishment of Groundwater Sustainability Agencies and Groundwater Sustainability Plans for the three medium priority groundwater basins within Contra Costa County as required by the Sustainable Groundwater Management Act. 7. Review issues associated with County flood control facilities. 8. Monitor creek and watershed issues and seek funding for improvement projects related to these issues. 9. Monitor the implementation of the Integrated Pest Management policy. 10. Monitor the status of county park maintenance issues including, but not limited to, transfer of some County park maintenance responsibilities to other agencies and implementation of Measure WW grants and expenditure plan. 11. Monitor and report on the East Contra Costa County Habitat Conservation Plan. 12. Monitor the implementation of the County Complete Streets Policy. 13. Monitor and report on the Underground Utilities Program. 14. Monitor implementation of the Letter of Understanding with PG&E for the maintenance of PG&E streetlights in Contra Costa. 15. Freight transportation issues, including but not limited to potential increases in rail traffic such as that proposed by the Port of Oakland and other possible service increases, safety of freight trains, rail corridors, and trucks that transport hazardous materials, the planned truck route for North Richmond; freight issues related to the Northern Waterfront (and coordinate with the Northern Waterfront Ad Hoc Committee as needed), and the deepening of the San Francisco-to-Stockton Ship Channel. 16. Monitor the Iron Horse Corridor Management Program. 17. Monitor and report on the eBART Project. 18. Review transportation plans and services for specific populations, including but not limited to County Low Income Transportation Action Plan, Coordinated Human Services Transportation Plan for the Bay Area, Priorities for Senior Mobility, Bay Point Community Based Transportation Plan, Contra Costa County Mobility Management Plan, and the work of Contra Costans for Every Generation. 19. Monitor issues of interest in the provision and enhancement of general transportation services, including but not limited to public transportation, taxicab/transportation network companies, and navigation apps. 20. Monitor the statewide infrastructure bond programs. 21. Monitor implementation and ensure compliance with the single-use carryout bag ban consistent with Public Resources Code, Chapter 5.3 (resulting from Senate Bill 270 [Padilla – 2014]). March 7, 2017 Contra Costa County Board of Supervisors Minutes 750 RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay Kiara Chatman a stipend in the amount of $150 for expenses related to representing Contra Costa County at the Statewide Poetry Out Loud competition in Sacramento. FISCAL IMPACT: The $150 stipend has been included in the Poetry Out Loud grant from the State of California specifically for this purpose. (100% State) BACKGROUND: The State of California provides grant funds to counties each year to conduct an annual Poetry Out Loud Competition. The winner of the competition in each County competes in a statewide competition held in Sacramento. This year, Kiara Chatman, a senior at Deer Valley High School in Antioch, was awarded First Place in the Contra Costa County competition. Ms. Chatman was also the Contra Costa County winner last year. She will be representing Contra Costa County at the statewide competition on March 12-13, 2017. The State of California provides grant funding to counties for the cost of the competition. Included in this grant is $150 to be paid directly to the student to offset the cost of traveling to Sacramento for the statewide competition. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Enid Mendoza, (925) 335-1039 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: Robert Campbell, County Auditor-Controller C. 89 To:Board of Supervisors From:David Twa, County Administrator Date:March 7, 2017 Contra Costa County Subject:Stipend for Poetry Out Loud Winner March 7, 2017 Contra Costa County Board of Supervisors Minutes 751 BACKGROUND: (CONT'D) > Approval of the recommendation will allow the Auditor-Controller to issue the payment to Ms. Chatman as required in the grant. CONSEQUENCE OF NEGATIVE ACTION: The County will not be in compliance with the requirements of the grant. CHILDREN'S IMPACT STATEMENT: The Poetry Out Loud program helps to meet the County's children and family services outcomes, specifically outcome # 1. Children Ready for and Succeeding in School. March 7, 2017 Contra Costa County Board of Supervisors Minutes 752 RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Deputy Sheriff Jeffrey Brinton to pay the County $1.00 for retired Sheriff's Service Dog "Raven" on March 7, 2017. FISCAL IMPACT: $1.00, 100% Revenue. BACKGROUND: On December 18, 2007, the Board of Supervisors approved Board Resolution No. 2007/172, which authorized the transfer of ownership of retired police canine (K-9) service dogs to their respective handlers for minimal ($1.00) consideration. Police dogs typically reach the end of their useful service lives around the age of 8 years. Although the approximate costs of purchasing a police dog ($7,500) and training it ($10,200) are substantial, the service received from these dogs is well worth the expenditure. However, upon their retirement from service, the dogs cease being a financial asset and instead become a continuous expense. By transferring ownership of the dog to its handler, all ongoing expenses are absorbed by the handler in exchange for his/her dog's companionship in the sunset years of the dog's life. On rare occasions, the K-9 handler is unable to APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/07/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Candace Andersen, District II Supervisor Contact: Sandra Brown 925-335-1553 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 7, 2017 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie Mello, Deputy cc: C. 87 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 7, 2017 Contra Costa County Subject:Transfer of K-9 Service Dog Raven March 7, 2017 Contra Costa County Board of Supervisors Minutes 753 BACKGROUND: (CONT'D) accept ownership of his/her retired service dog. In these situations the Sheriff's Office seeks authorization to transfer ownership of retired K-9s to private citizens whom the Office of the Sheriff has determined to be suitable to accept the dog. In exchange for a minimal ($1.00) consideration for the transfer of ownership, the new owner will assume all costs - food, shelter, veterinary, licensing, and liability for the dog. CONSEQUENCE OF NEGATIVE ACTION: The contract will not be executed resulting in the County retaining ownership of "Raven". CHILDREN'S IMPACT STATEMENT: No impact. March 7, 2017 Contra Costa County Board of Supervisors Minutes 754