HomeMy WebLinkAboutMINUTES - 02142017 - Fire Protection DistrictCALENDAR FOR THE BOARD OF DIRECTORS
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229
FEDERAL D. GLOVER, CHAIR
KAREN MITCHOFF, VICE CHAIR
JOHN GIOIA
CANDACE ANDERSEN
DIANE BURGIS
DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900
JEFF CARMAN, FIRE CHIEF
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO
AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO TWO (2) MINUTES.
The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item
or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.
A closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible on line at
www.co.contra-costa.ca.us.
ANNOTATED AGENDA & MINUTES
February 14, 2017
Present: Director John Gioia; Director Candace Andersen; Director Diane Burgis; Director Karen Mitchoff;
Director Federal D. Glover
Staff Present:David Twa, County Administrator
Jeff Carman, Fire Chief
1:30 P.M. Convene and call to order.
CONSIDER CONSENT ITEMS (Items listed as C.1 through C.2 on the following agenda)
– Items are subject to removal from Consent Calendar by request of any Director or on
request for discussion by a member of the public. Items removed from the Consent
Calendar will be considered with the Discussion Items.
DISCUSSION ITEMS
February 14, 2017 Contra Costa County Fire Protection District 1
D. 1 CONSIDER Consent Items previously removed.
There were no items removed from consent.
D. 2 PUBLIC COMMENT (2 Minutes/Speaker)
There were no requests to speak at public comment.
D.3 CONSIDER accepting a report from the Fire Chief providing a status summary
for ongoing Fire District activities and initiatives. (Jeff Carman, Fire Chief)
Speaker: Michelle Fitzer, City Manager of Pinole.
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
CONSENT ITEMS
C.1 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the
Fire Chief, a purchase order with TriTech Software Systems in an amount not to
exceed $208,000 for the continued annual maintenance of the District's 911
Computer Aided Dispatch system, for the period May 1, 2017 through April 30,
2018. (100% EMS Transport Fund)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
C.2 APPROVE and AUTHORIZE the Fire Chief, or designee, to apply for and accept
grant funding from the State Homeland Security Grant Program in an amount not
to exceed $225,000 for the purchase of equipment for hazardous materials
emergency responses and training. (100% State)
AYE: Director John Gioia, Director Candace Andersen, Director Diane
Burgis, Director Karen Mitchoff, Director Federal D. Glover
GENERAL INFORMATION
The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire
Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the
Board of Directors should complete the form provided for that purpose and furnish a copy of any
written statement to the Clerk.
Any disclosable public records related to an open session item on a regular meeting agenda and
distributed by the Clerk of the Board to a majority of the members of the Board of Directors less
than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First
Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under
CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by
February 14, 2017 Contra Costa County Fire Protection District 2
CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a member of
the Board or a member of the public prior to the time the Commission votes on the motion to
adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the
Chair calls for comments from those persons who are in support thereof or in opposition thereto.
After persons have spoken, the hearing is closed and the matter is subject to discussion and action
by the Board. Comments on matters listed on the agenda or otherwise within the purview of the
Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa
County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA
94553; by fax: 925-335-1913.
The District will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk,
Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the
Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make
the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be
obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’
agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at
the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California.
Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board,
(925) 335-1900 or using the County's on line subscription feature at the County’s Internet Web
Page, where agendas and supporting information may also be viewed:
www.co.contra-costa.ca.us
ADVISORY COMMISSION
The Contra Costa County Fire Protection District Advisory Fire Commission is scheduled to meet
next on Monday, February 27, 2017 at 7:00 p.m. at the District Training Center, 2945 Treat Blvd.,
Concord, CA 94518.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order):
The Contra Costa County Fire Protection District has a policy of making limited use of acronyms,
abbreviations, and industry-specific language in its Board of Supervisors meetings and written
materials. Following is a list of commonly used language that may appear in oral presentations and
written materials associated with Board meetings:
AB Assembly Bill
ABAG Association of Bay Area Governments
ACA Assembly Constitutional Amendment
February 14, 2017 Contra Costa County Fire Protection District 3
ACA Assembly Constitutional Amendment
ADA Americans with Disabilities Act of 1990
AFSCME American Federation of State County and Municipal Employees
ARRA American Recovery & Reinvestment Act of 2009
BAAQMD Bay Area Air Quality Management District
BART Bay Area Rapid Transit District
BayRICS Bay Area Regional Interoperable Communications System
BGO Better Government Ordinance
BOC Board of Commissioners
CALTRANS California Department of Transportation
CAER Community Awareness Emergency Response
CAL-EMA California Emergency Management Agency
CAO County Administrative Officer or Office
CBC California Building Code
CCCPFD (ConFire) Contra Costa County Fire Protection District
CCHP Contra Costa Health Plan
CCTA Contra Costa Transportation Authority
CCRMC Contra Costa Regional Medical Center
CCWD Contra Costa Water District
CFC California Fire Code
CFDA Catalog of Federal Domestic Assistance
CEQA California Environmental Quality Act
CIO Chief Information Officer
COLA Cost of living adjustment
ConFire (CCCFPD) Contra Costa County Fire Protection District
CPA Certified Public Accountant
CPF – California Professional Firefighters
CPI Consumer Price Index
CSA County Service Area
CSAC California State Association of Counties
CTC California Transportation Commission
dba doing business as
EBMUD East Bay Municipal Utility District
ECCFPD East Contra Costa Fire Protection District
EIR Environmental Impact Report
EIS Environmental Impact Statement
EMCC Emergency Medical Care Committee
EMS Emergency Medical Services
et al. et alii (and others)
FAA Federal Aviation Administration
FEMA Federal Emergency Management Agency
FTE Full Time Equivalent
FY Fiscal Year
GIS Geographic Information System
HCD (State Dept of) Housing & Community Development
HHS (State Dept of ) Health and Human Services
HOV High Occupancy Vehicle
HR Human Resources
February 14, 2017 Contra Costa County Fire Protection District 4
HUD United States Department of Housing and Urban Development
IAFF International Association of Firefighters
ICC International Code Council
IFC International Fire Code
Inc. Incorporated
IOC Internal Operations Committee
ISO Industrial Safety Ordinance
JPA Joint (exercise of) Powers Authority or Agreement
Lamorinda Lafayette-Moraga-Orinda Area
LAFCo Local Agency Formation Commission
LLC Limited Liability Company
LLP Limited Liability Partnership
Local 1 Public Employees Union Local 1
Local 1230 Contra Costa County Professional Firefighters Local 1230
MAC Municipal Advisory Council
MBE Minority Business Enterprise
MIS Management Information System
MOE Maintenance of Effort
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
NACo National Association of Counties
NEPA National Environmental Policy Act
NFPA National Fire Protection Association
OES-EOC Office of Emergency Services-Emergency Operations Center
OPEB Other Post Employment Benefits
OSHA Occupational Safety and Health Administration
PARS Public Agencies Retirement Services
PEPRA Public Employees Pension Reform Act
RFI Request For Information
RFP Request For Proposal
RFQ Request For Qualifications
SB Senate Bill
SBE Small Business Enterprise
SEIU Service Employees International Union
SUASI Super Urban Area Security Initiative
SWAT Southwest Area Transportation Committee
TRANSPAC Transportation Partnership & Cooperation (Central)
TRANSPLAN Transportation Planning Committee (East County)
TRE or TTE Trustee
TWIC Transportation, Water and Infrastructure Committee
UASI Urban Area Security Initiative
UCOA United Chief Officers Association
vs . versus (against)
WAN Wide Area Network
WBE Women Business Enterprise
WCCTAC West Contra Costa Transportation Advisory Committee
February 14, 2017 Contra Costa County Fire Protection District 5
February 14, 2017 Contra Costa County Fire Protection District 6
RECOMMENDATION(S):
ACCEPT a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
At the request of the Contra Costa County Fire Board of Directors, the Fire Chief is providing a report on the status
and progress of the various District initiatives.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 02/14/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Jeff Carman, Fire Chief
925-941-3500
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: February 14, 2017
, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.3
To:Contra Costa County Fire Protection District Board of Directors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:February 14, 2017
Contra
Costa
County
Subject:Fire Chief's Report - February 14, 2017
February 14, 2017 Contra Costa County Fire Protection District 7
CLERK'S ADDENDUM
Speaker: Michelle Fitzer, City Manager of Pinole.
ATTACHMENTS
Fire Chief's Report - February 2017
February 14, 2017 Contra Costa County Fire Protection District 8
2010 Geary Road, Pleasant Hill, CA 94523-4619 ● (925) 941-3300 ● www.cccfpd.org
Contra Costa County Fire Protection District
February 14, 2017
TO: Board of Directors
FROM: Jeff Carman, Fire Chief
RE: Fire Chief’s Report
______________________________________________________________________
The Fire Station 16 project continues to progress albeit at a slower pace than we had
anticipated. The plans were submitted to the Lafayette Design Review Commission
on January 3, and we have been notified that the plans will be considered at their
February 27 meeting.
We have developed an updated site plan and floor plans for Fire Station 70 after
soliciting internal stakeholder input, and we will now begin the full design process for
the facility. Based on the City of San Pablo’s latest review of the final draft, the funding
agreement needs additional work to bring it to fruition. We will continue working
together with city and county staff and all legal counsel to complete this agreement
and the project will continue to move forward.
The contracts to provide administrative services to the Rodeo-Hercules Fire District
and the City of Pinole Fire Department are still being developed. The Pinole
agreement is near completion and the Rodeo-Hercules agreement will soon follow.
Once agreement is reached, these contracts will be presented to the Board for
discussion and approval.
The District’s fire engine order is now complete with the arrival of four fire engines
which have been placed in service in Walnut Creek, Concord, and Lafayette. This
completes the order of fire engines for a total of 13 new fire engines placed in
service in the last 12 months. The District still has another ladder truck and rescue
truck being built, and staff have made the final inspection on those apparatus. We
expect delivery in early spring with in-service dates approximately one month later.
The District’s mobile incident command vehicle is now in service and available for
response. This vehicle, funded by a regional Assistance to Firefighters grant, is
available for response throughout the county and region and brings a capability that
we have not had before. The Fire District responds to many complex emergency
incidents throughout the year including multi-alarm fires, chemical spills, and major
rescues. Until now, our incident commanders have had to function from the backs of
their pickups. This new command vehicle will allow our incident commanders and
agency representatives, including our Directors and CAO, to develop action plans
February 14, 2017 Contra Costa County Fire Protection District 9
Board of Directors
February 14, 2017
Page 2
and other planning documents inside a larger vehicle capable of radio
communications, satellite uplinks, and other advanced technological abilities.
The new transport for the Fire District’s dozer has been ordered. This vehicle will
replace a donated vehicle the District has been operating for many years and will
provide more reliable transport of the firefighting bulldozer. The District anticipates
that this vehicle will be in placed in service prior to the start of the 2017 fire season.
The District recently completed a comprehensive study of our fleet services division.
The study was implemented to determine if it was more efficient for the District to
maintain its own fleet repair facility, contract with another fleet repair facility, or develop
another model to keep our apparatus maintained. The final draft has not yet been
submitted.
I want to formally thank my staff for all their hard work on the 2017-18 recommended
budget proposal. We have submitted a balanced budget that supports responsible
growth and keeps the District sustainable into the future.
February 14, 2017 Contra Costa County Fire Protection District 10
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Fire Chief, to execute a purchase order with
TriTech Software Systems in an amount not to exceed $208,000 for the continued annual maintenance of the District's
911 Computer Aided Dispatch system for the period May 1, 2017 through April 30, 2018.
FISCAL IMPACT:
Budgeted; 100% Special District EMS Transport Fund
BACKGROUND:
The Contra Costa Regional Fire Communications Center provides emergency medical, fire, and rescue dispatch
services for the Contra Costa County Fire Protection District (District) and five other neighboring agencies within
Contra Costa County using a 911 CAD system. The District's 911 CAD system provider is TriTech Software
Systems. The District entered into a Software Support Agreement with TriTech Software Systems on February 3,
2004. This purchase order allows the District to make a payment to Tritech, in accordance with the Software Support
Agreement, for the cost of software support, maintenance, and upgrades for the 911 CAD system for the period May
1, 2017 through April 30, 2018.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 02/14/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Ken Crawley, IS Manager
925-941-3391
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of
the Board of Supervisors on the date shown.
ATTESTED: February 14, 2017
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Fire Protection District Board of Directors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:February 14, 2017
Contra
Costa
County
Subject:Purchase Order with TriTech Software Systems for Computer Aided Dispatch (CAD) System
February 14, 2017 Contra Costa County Fire Protection District 11
CONSEQUENCE OF NEGATIVE ACTION:
The District will not continue to receive support, maintenance, and upgrades for this mission critical system.
CHILDREN'S IMPACT STATEMENT:
No impact.
February 14, 2017 Contra Costa County Fire Protection District 12
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief, or designee, to apply for and accept grant funding from the State
Homeland Security Grant Program in an amount not to exceed $225,000 for the purchase of equipment for hazardous
materials emergency responses and training.
FISCAL IMPACT:
100% State; no local agency match
BACKGROUND:
The Homeland Security Grant Program (HSGP) plays an important role in the implementation of the National
Preparedness System by supporting the building, sustainment, and delivery of core capabilities essential to achieving
the National Preparedness Goal of a secure and resilient Nation. The building, sustainment, and delivery of these core
capabilities are not exclusive to any single level of government, organization, or community, but rather, require the
combined effort of the whole community. HSGP is comprised of three interconnected grant programs: State
Homeland Security Program (SHSP), Urban Areas Security Initiative (USAI), and Operation Stonegarden (OPSG).
The State Homeland Security Program
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 02/14/2017 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Lewis Broschard, Deputy Fire
Chief (925) 941-3501
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: February 14, 2017
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.2
To:Contra Costa County Fire Protection District Board of Directors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:February 14, 2017
Contra
Costa
County
Subject:State Homeland Security Grant
February 14, 2017 Contra Costa County Fire Protection District 13
BACKGROUND: (CONT'D)
(SHSP) supports the implementation of risk driven, capabilities-based State Homeland Security Strategies to address
capability targets set in urban area, State, and regional Threat and Hazard Identification and Risk Assessments
(THIRAs). The capability targets are established during the THIRA process, and assessed in the State Preparedness
Report and inform planning, organization, equipment, training, and exercise needs to prevent, protect against,
mitigate, respond to, and recover from acts of terrorism and other catastrophic events.
The 2017 SHSP is being managed by the Office of the Sheriff in Contra Costa County. The grant selections and
awards will be decided by the G-5 Homeland Security Working Group in mid-February. The Contra Costa County
Fire Protection District has applied for equipment to support the training and response capabilities of the District's
Hazardous Materials (Haz-Mat) team. The Haz-Mat team serves the County's Operational area and statewide mutual
aid system. The District does not currently have all the equipment necessary to fully support the initial and ongoing
training needs of the Haz-Mat team nor the equipment used during Haz-Mat emergency responses.
CONSEQUENCE OF NEGATIVE ACTION:
The District will not be able to take advantage of this funding opportunity to purchase hazardous materials equipment.
CHILDREN'S IMPACT STATEMENT:
No impact.
February 14, 2017 Contra Costa County Fire Protection District 14