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POSITION ADJUSTMENT REQUEST No. /3U O 7
V
- Date: 12/27/81
Tax Collector- Dept. N0./ ^ CO
ers
Department Treasurer Budget UOt. No. R675
Org. No.0015 Agency No.
Action Requested: . Reclassify full time Account Clerk II Pos # 15-00024 (JDVA)
Salary Level M , 50 to Account Clerk III (JDIA) Salary evel
Proposed Effective Date: ASA?
Explain why adjustment is needed: To bring this position in line- with assigned
u ies .
Classification Questionnaire attached: Yes ® No
Estimated cost of adjustment: $ 900 . 00
Cost is within department's budget: Yes ® No
If not within budget, use reverse side to explain how costs are to be funded.
Department must initiate necessary appropriation adjustment.
Use additional sheets for further explanations .or comments.
for Defp a tment Ite ad .
Personnel Department Recommendation
Date: February 14, 1984_
Reclassify person and position of Account Clerk II, position 15-024, salary level
H2 005 (1239-1506) to Account Clerk III, salary level H2 100 (1362-1656).
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: ( day following Board action.
0
Date for Direct o ersonnel
County Administrator Recommendation
Date: IC —8y-.
Approve Recommendation of Director of Personnel
Disapprove Recommendation of Director of Personnel
0 Other:
for Cbunty-Adminihrator
Board of Supervisors Action FEB 2 1984
Adjustment APPROVED/91SAP PROVE n _n J.R. Olsson, County Clerk
Date: FEB 21 1984 By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
M347 6/8
107
ti • CONTRA COSTA COUNTY
CLASSI FICATION QUESTIONNAIRE
NAME DEPARTMENT DIVISION
Elaine A. Kanellis Tax Collector's Office Accounting Division
OFFICIAL JOB CLASSIFICATION WORKING JOB TITLE Place of Work and Assigned Hours
Account Clerk II Tax Collector's Office 8:00-5:00
Tim, Required Description of Work:
20% CA!';F-UPS (Processing Payments) Add checks and balance to batches of tax bills
in the amount of approximately 360 million dollars a year. Post talc bill
batches to Transmittal. Reconcile balance sheet which includes supplemental
payments, shorts, overs, rebates and items reinput from previous Cash-Ups.
Checks are photographed, Deposit Permit prepared and signed by Auditor's and
checks deposited with the Treasurer's Office, Control cards are key punched
for batches of. tax bills, cards photographed and taken to EDP for collection
data. A reconciliation sheet is prepared by the FDP Output desk which states _
the total of actual posted payments of each Cash'-Up.
15% MONiI?LY COLLECTION REPORT (Fund 900000) At the end of each month, I obtain a
Journal No. from the Auditor's Office in order to reeuest from IDP the running
of a Monthly Collection Report. This report is a total of posted payments
I have processed for Secured Property Taxes for the month. I keep a worksheet
each month listing the secured receipts which are itemized by Cash-Up and
classified as: Total deposits, overs, shorts, rebates, transfers from Fund
831500, previous deposit rejects reinput, total input, rejects and pending re-
jects from cash-ups, pa}ments refunded, duplic..te payments and net posted pay-
ments. These figures are taken from the Transmittal, Balance Sheet and
Reconciliation Sheets of each Cash-Up. After balancing the worksheet against
the Monthly Collection Report, I type a reconciliation on the last page of the
report. In :order to comply with the Revenue and Taxation Code, this report
must be filed with Auditor by the 25th of each month.
10% MO*TTHLY COLLECTION REPORT (All Deposits) I post to a ledger each month approxi-
mately 17 Funds or Organizations from the Deposit Permits. Deposits into Fund
831400 and Organization 0015 is broken down to sub-accounts'in
a special section. After balancing the ledger for the month, I type a detail
of the monthly collections per Fund or Organization to be given to the Secretary
to type the report due to the Auditor's Office by the 5th of the following month.
15% VOLLTNE ALL (Fund 900000) In September, I receive a copy of the Tax Roll File
which includes beginning charges for the year by Volume. I then maintain
record of changes. (Volume All) A Merge Control is run b« EDP with the
amount of changes which are posted to the Volume All Control. Total of posted
payments of each Cash-Up are also posted to the Control. My Volume All
charges, posted payments and outstanding taxes must balance to the Merge. If
not in balance, I check to see which Volume is out and determine which parcel
is involved. Once determination is made contact Auditor's Office, Tax Divis'%on
and/or EDP to get variances corrected. At the end of the year my totals must
balance with the Auditor's Tax Division. The Secured Tax Fund 900000 is
audited yearly by a County Grand Jury Auditor and subject to audit by an
Internal Auditor.
25% P.ECONCILIATION (FLNDS 831300, 831hOO and 831500) Each month I receive a Fund
Ledger from the Auditor's giving the balances in Fund 831300 (Unsecured Pay-
ment Trust, ) Fund 831400 (Tex Collector's Special) and Fund 831500 (Duplicate
Payments). I reconcile each Fund taking into consideration Deposits, Warrants
and Journals processed in each division of the office. These' Funds are subject
to audit yearly by Internal Audit.
15% MAINTAIN VARIOUS RECORDS
(1) Keep a balance of deposits for pending corrections. Process corrected
bills by Journal and detail.
(2) Deposit Hinds which include licenses andpermits and maintain records.
(3) Order reports from EDP:c hsisting of microfiche roll, accum payments,
rejects, duplicate payments, penalty extensions and syslist.
(4) Maintain office payroll records.
(5) Authorize and sign warrants that are issued frau this office.
AK 75 (6) Keep files of all journals originating from this office.
(7) Supervise personnel to assist in performing these functions when needed.
108
List Mochines or Equipment Operated as Part of Job:
10 Key Adding Machine, Typewriter andIBM Key Punch Machine
Denrannle the name and title of the person who supervises position
Nancy Webster, Supervising Account Clerk
I d:;l Ih• nnmcr. of employee!; nupervined. If a whole unit is supervised :ump y name the unit and state lie number of employees.
Becky Vanderbout and Ruby Lagrimas in balancing. At least four temporaries working validating
machines.
It puhlic contacts ore required either in person or by phone, slate with whom,and in general, for what purposes
Cashier and Telephone.
.Answer taxpayers questions i_n regard to duplicate payments, corrected balls and general
information.
What decisions must be made in performing the work:
During heavy collection periods at least four Validating Machines are used for Secured Tax
Collections. It is ny responsibility to cut off each days work in order to process as much
as possibi6 •each day by 2:30 P.M. .When tax roll is out of balance make decision whether to call
IDP or Audi.tor's Tax Division. Use of time for report deadlines.
What parts of the job require the greatest skill, knowledge,and involve the greatest responsibility: The highly technical COMEllex
record keeping of the 360 million tax roll. Balancing of Funds reeuiring a knowledge of the
records in Unsecured and Redemption Departments, as well as, Secured Department. This includes
reading Journals and knowing how to correct any errors. Responsibility of the Monthly Reports.
above :arlrnu•n b: accurulely de::cribe thin lob a:: it has been for the past and
. car•: Month=:)
(Signafnre)-- c e �� ( Dale) 12-20-83
COMMENTS OF IMMEDIATE SUPERVISOR
In what way are [lie above statements incomplete, inaccurate or misleading:
Complete
What is the baric purpose or function of this position ?
Maintaining controls for an in-balance condition at all times . During heavy
collection periods , overseeing that funds are DrOmDtly deposited .
What chunge:: have occurred in the work of this position ?
Additional duties have been assigned to this .position adding more responsibility
during the past three and one half years .
What pnit:: at Ifir: job du yon chock or review closely and why ?
Minimum supervision , verbal status update , most furrctions of this position
are periodically audited by Grand Jury & Internal Audit .
11 the position requires typing or shorthand, are they incidental or essential ?
Typing: Incidental Time Required: M i n i m a l
Shorthand: N o t Required Time Required:
State what you believe to be the special certificates and minimum amounts of training and experience required to perform this job:
Required education
Required experience:
Required licen ertificale: /J,�{{
(Signature) . (Date) /V5 ZZ'n
COMMENTS OF DEPARTMENT HEAD
Comment on the statement of the employee and supervisor. Designate any other positions in the department which you believe are similar in duties and
responsibilities.
fog Q •/�4�. �C s�... -G,/l.2 V�` !/ 6' /
(Signature) (Date)
JL(a t/
6
�. POSITION ADJUSTMENT REQUEST No.
Date: 2/8/84
` +Z''�
Dept. No./ 00016 Copers
Department Assessor Budget Ur�t#n Ng. Org. No.1610 Agency No. 16
Action Requested: Reclassify Assistant Appraiser position (No.16-00056) and person (Kent Rose
No.26666) to Associate Appraiser; Realassify G' ' d Level: '" - "N 16
men Wolrp ......m,...- 334214 to r,,._k c,...l" r, ^1; Classify two(2) Junior Appraiser
positions; Classify seven (7) Clerk Beginning Level Proposed Effective Date: 3/1/84
(Non-typing) Permanent Intermittent positions.
Explain why adjustment is needed: To provide staffing to begin implementation of SB-813
legislation - "Floating Lien Date"
Classification Questionnaire attached: Yes [] No Q
Estimated cost of adjustment: $ 31,970
Cost is within department's budget: Yes [] No rxj*
*Entire project amount is not within department's bu�get--See attached supporting material.
If not within budget, use reverse side to explain how costs are to be f nded.
Department must initiate necessary appropriation adjustment.
Use additional sheets for further explanations or comments.
r DepArtment Head
Personnel Department Recommendation
Date: February 14, 1984
Reclassify person and position of Assistant Appraiser, position 16-056, salary
level H2 405 (1848-2246) to Associate Appraiser, salary level H2 518 (2068-2514)9
classify 2 40/40 Junior Appraiser positions, salary level H2 192 (1493-1815) and
classify 7 (P.I. ) Clerk-Beginning Level positions, salary level H7 503 (913) and
H1 747 (959-1166).
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: 0 day following Board action.
Ei 3/1/84 -
Date or Dire r of Pero'nnel
County Administrator Recommendation
Date:
19 Approve Recommendation of Director of Personnel
D Disapprove Recommendation of Director of Personnel
D Other:
for C unty Admin rator
Board of Supervisors Action
Adjustment AP PROVEDAW4APROVED on FEB 21 1984 J.R. Olsson County .Clerk
Date: FEB 211984 By: e/
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL SALARY RESOLUTION AMENDMENT.
M3 7 6/82
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