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Home My WebLink AboutMINUTES - 02211984 - 1.2 (2) CONTRA COSTA COUNTY +..... � yy APPROPRIATION ADJUSTMENT T/C 2 7 1. DEPARTMENT OR ORCAKIZATIOK UNIT: ACCOUNT CODINs 'TREASURER - TAX COLLECTOR (0015) ORCANIZATION SUB-OBJECT 2. OBJECT OF EXPENSE OR FIXED ASSET ITEM FIXED ASSET <0ECREASE> 1NCRE4SE NO. QUANTITY \\ 0015 1013 Temp Pay 20 ,500 .00 0015 1042 FICA 1 ,435 . 00 0015 1063 SUI 103 .00 0015 4951 Office Equip & Furniture 2 ,610. 00 0990 6301 Reserve for Contingencies , 04915 13 iS' pl1 FP 1.2aCE5sc�w s vac s of 008 1.7 160, 0� T N� APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROLLER PARTIAL implementation charges for supplemental roll - S.B. 813 . $16 ,731 . 00 deleted from prior By:/j _. - -Date-Z / � �at3en request and will be absorbed in current year 1983-84 budget. Programming costs COUNTY DMIISTRATOR to be credited to budget 0015 and will be sub- mitted by Office Services Division. By: Date BOARD OF SUPERVISORS Superviwn Powers,Pandeq i I YE S: S"""'Jcr.Af<Prjk.TurlakwD NO: _ FEB 211984 ) on J.R. OL N, ERK 4. Treas-T.C. 2 /15/ 83 el ATURE TITI[ DATE By: ALFRED P. LOMELI APPROPRIATION A P00 0,35 ADJ. JOURNAL 10. IN 129 Rev. 7/77) SEE INSTRUCTIONS ON REVERSE 31DE 94 iso I a CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT T/C 2 7 I. DEPARTMENT OR ORGANIZATION UNIT: ACCOUNT CODING Auditor-Controller � ORGANIZATION SUB-OBJECT 2. FIXED ASSET OBJECT OF EXPENSE OR FIXED ASSET ITEM N0. QUANTITY DECAEAS� iNCAEASE 1001 1011. . Permanent Salaries 3i 6 70 449 go 1013 Temporary Salaries 5,840.00 1042 F.I.C.A. 940.00 1044 Retirement Expense 880.00 1060 Employee Group- Insurance 405.00 1063 Unemployment Insurance 60.00 1070 Workers Compensation 5.00 2110 Communications 100.00 2130 Small Tools/Instruments 720.00 2170 Household Expense 560.00 2284 Requested Maintenance 2,000.00 2315 Data Processing Services 230,100.00 0990 6301 Reserve for Contingencies 249,949 00 a o9, 9¢0,00 APPROVED 3. EXPLANATION OF REQUEST AU:ZONTROLLER To provide funds for additional costs incurred By Dote in the Auditor-Controller Department related to the COUNT AD INISTRATOR Supplemental Property Tax Roll for 1983-84. A permanent By: Date account clerk position was approved by P-300 #13208 effective January 18, 1984. BOARD OF SUPERVISORS Supervisors Powers.F,hden, YES: SChmk-r,MCPcak,TorLksun NO: — FEB 2 .7 1984 On J.R. .OLS ON, Pi.ERK 4. 7 Admin Svcs Officer 1/24/84 SI RTU E TITLE " DATE By: APPROPRIATION A POO �13/p ADJ. JOURNAL NO. (M 129 Rev. 7/77) SEE INSTRUCTIONS ON REVERSE SIDE i r 3 s ) ZV CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT T/C 2 7 I. DEPARTMENT OR ORGANIZATION UNIT: ACCOUNT CODING Assessor ORGANIZATION SUB-OBJECT 2. FIXED ASSET OBJECT OF EXPENSE OR FIXED ASSET ITEM NO. QUANTITY DECREAS> INCREASE 0016 1011 Permanent Salaries 36,400 1013 Temporary Salaries 13,860 1042 F.I.C.A. 3,360 1044 Retirement 3,800 1060 Employee Group Insurance 2,470 1063 Unemployment Insurance 240 1070 Workers Compensation Insurance 110 2100 Office Expense 6,720 2301 Auto Mileage Employees 1,880 2303 Other Travel Employees abj 19900) 2315 Data Processing Service �480;OQa 2284 Requested Maintenance-Install Co-ax Cable 1,000 Building Alterations-Cunningham Bldg. 50,000 4951 Additional Word Processing Equipment 3 26,460 4951 Additional Computer Terminals & Equipment 8 219380 1011 Permanent Salaries 150,500 1014 Retirement Expense 27,100 0 990 630/ Reserve for Contingencies . 390") /9s;a7o i i APPROVED 3. EXPLANATION OF REQUEST kUDITOR-CONTROLLER This adjustment is necessary to provide funding to ORIGINAL SIGNEDov FEB 0 198 begin the implementation of mandated requirements under )y: RHEDi�{yF�s Date / SB-813 "Floating Lien Date." :OUNTY APMINISTRATOR See .attached detail for SB-813 costs including additional equipment requirements. Iy: Date :111924 We estimate that $177,600.of the above increased IOARD OF SUPERVISORS amount can be provided by anticipated savings in other Supemiwn PuwerT.Fah&M departmental accounts. These savings have resulted from YES: Sdwu.lur,Md'eak,r„rlxkwn vacant positions not being filled-as soon as anticipated due to administrative delays and a personnel freeze - N0: FEB 2 11984 imposed on'the department during--the 1983-84 fiscal year. On .R. OLSS , C ERK q, � �"'�'— Assistant Assessor 2 / g/ 84 SIGNATURE TITLE DATE y: APPROPRIATION A P00S/%8 ADJ. JOURNAL 10. (N 129 Rev. 7/77) SEE INSTRUCTIONS ON REVERSE SIDE i 96 I f • ACTION REQUIRED AND APPLICABLE COST TO BEGIN IMPLEMENTATION OF SB-813 "FLOATING LIEN DATE" • Estimated Cost iscal Year Fiscal Year Action Requested 1983-84 1984-85 1) Reclassify one Assistant Appraiser po.tition to Supervising Appraiser effective $ 5,710 $ 10,540 12/14/83 (Salary differential from Assistant to Supervising Appraiser @ 732.65/mo, plus employee benefits).* 2) Reclassify one Associate Appraiser from Assistant Appraiser effective 1,230 3,690 3/1/84 (Salary differential between Assistant and Associate Appraiser @ 268.00/mo. plus emplyee benefits). 3) Reclassify one Clerk Senior Level from Clerk Experienced Level effective 840 2,520 3/1/84 (Salary differential between Clerk Experienced and Clerk Senior Level @ 175.00/mo. plus employee benefits). 4) Classify two Junior Appraiser positions to accomplish ongoing workload formerly 15,040 45,120** performed by above 2 Assistant Appraisers. Lift hiring feeze to allow appointment effective 3/1/84 (Junior Appraiser salary @ 1,493/mo. plus ,employee benefits). , 5) Lift hiring freeze and provide funding to appoint 3 Junior Apprasiers to vacant 22,560 67,680*+ positions effective 3/1/84 to accomplish additional workload requirements of SB-813. 6) Classify 7 Clerk Beginning Level P-I positions to begin implementation of SB-813 14,860 44,580 additional workload. Lift hiring freeze to allow appointment effective 311/84. Estimated usage 1/2 time (3/1/84)- 6130184, 680 hours @ 112 per employee . 340 x 7 clerks = 2,380 @ 5.80/hr. plus employee benefits). 7) Classify 8 Clerk Beginning Level P-I positions-to accomplish additional workload 50.960 requirements of SB-813. Lift hiring freeze to allow appointment effective 7/1/84. Sub-Total Salary 6 Benefit Cost $ 60,240 $ 225,090 8) Provide funding for additional office expense (stationary, postage, forms, etc.) $ 61720 S 10,120 9) Provide funding for mileage for additional appraiser personnel noted above @ 1,880 5,000 $1,000 per year per appraiser - 5 positions total. 10) Provide funding for SBE required annual training for appraisal personnel 190 500 noted above @ $100 per year per appraiser - 5 positions total. 11) Provide funding for Data Processing to implement SS-813 system for Assessor 400,000 (See Bonnie Craddick's letter dated 1/26/84). 12) Lift freeze to allow capital outlay expenditures to remodel Cunningham 50.000 Building to provide office space for above personnel. 13) Provide funding for other miscellaneous supplies and expense not noted above 12,800 (heat, water, janitorial service, telephone, etc.. to remodeled office space noted above.) 14) Lift freeze to allow capital outlay expenditures to purchase additional word 26,460 processing equipment. 15) Lift freeze to allow capital outlay expenditures to purchase 8 additional 21,380 computer terminals and 2 modems. 16) Provide funding for cable Installation of above computer terminals and' 1,000 modems. Total Estimated Cost of Above Requested Action $ 567,870 $ 253.510 *This action has been accomplished. **Does not include 5% merit increases amounting to $5,640. This additional amount should be included in the Assessor's 1984-85 Budget Allocation." 97 DEPARTMENTAL AUTHORIZATION FOR CAPITAL OUTLAY PURCHASES OVER $1,000 Division Making Request Standards Description of Item On-Line Computer and Word Processing Equipment See attached schedule. Estimated Cost $ 48,840 Justification Equipment is necessary to implement provisions of SB-813 "Floating Lien Date." Division Chief Approval (Signature) Purchase Review Committee Comments The Project Director responsible for implementing the Land Information System advises * purchase rather than lease of equipment because lease costs over an approximate three- year period will more than offset the purchase price. Additionally, this equipment (Courier) has been tested, is reliable, and has been long used by the County. CPT does not rent or lease equipment Purchase Review Committee Recommendation ® Approve Disapprove Signatures Assistant Assessor Chief, Standards-Drafting Administrative Services Assistant , Copy: Assessor ADM 4025 7/15/81 98 Assessor's Department Equipment Necessary to Implement SB-813 Requirements Description Total Purchase Price 8 CRT's (including controllers) @ 2,385 ea. $ 19,080 1 pair (set) of modems @ 1,000 ea. 1,000 Upgrade Hard Disk for CPT Word Processor 100250 (for multiple access for CPT terminals) . 1 CPT Word Processor Console 90000 1 CPT Near Letter Quality Matrix Printer 5,590 with peripheral equipment Sub-Total Equipment Cost $ 44,920 Tax @ 6.5% 2,920 Sub-Total $ 47,840 Co-ax Cable Installation 1,000 Total SB-813 Assessor's Dept. Equipment Requirements $ 48,840 99