HomeMy WebLinkAboutMINUTES - 09232008 - C.66 TO: BOARD OF SUPERVISORS .
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FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES « is COSTA
DATE: September A!2008 COUNTY
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SUBJECT: ACCEPT BLANKET PURCHASE ORDER REPORT FOR THE
PERIOD JANUARY 1, 2008 THROUGH JUNE 30, 2008 01(1
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
ACCEPT the attached report detailing blanket purchase order activity by County departments for the
period January 1, 2008 through June 30, 2008.
FINANCIAL IMPACT
There is no financial impact associated with acceptance of the report.
BACKGROUND
In October 2006, the Board of Supervisors accepted a report from the Finance Committee of the
Board on the current practices and procedures for processing blanket purchase orders and directed
the Purchasing Agent/Director of General Services to provide semi-annual reports to the Board of
Supervisors detailing all blanket purchase order activity by department by expenditure.
A blanket purchase order is a contractual agreement, issued on an annual or multi-year basis, which
provides for procurement of goods, services, maintenance services, or equipment rentals on an as-
needed basis with a stipulated maximum amount for a fixed period of time. Blanket purchase orders
are used when there will be on-going activity with a vendor to enable departments to order goods and
services as needed throughout the fiscal year without having to request a new purchase order in
each instance.
The attached Blanket Purchase Order Activity Report is provided to comply with the Board's semi-
annual reporting direction and summarizes the blanket purchase order activity for County
departments for the period January 1, 2008 through June 30, 2008. There were 969 blanket
purchase orders issued during the reporting period totaling $26,039,158.
CONTINUED ON ATTACHMENT: YES SIGNATU
RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOA COMMITTEE
X APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMM DED HER
__1 110or
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:MICHAEL J.LANGO(313-7100)
Originating Dept.;General Services Department
cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Administration AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVIS RS ON THE DATE SHOWN.
County Administrator's Office ) n
County Counsel ATTESTED a!
Auditor-Controller(via GSD) D�I WA,CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
BY f DEPUTY
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M382(10/88)
Blanket Purchase Order Activity Report
January 1,2008 to June 30,2008
Department Number of PO's Maximum Allowable Expenditure
ADMINISTRATOR'S OFFICE 72 $2,250,852
AGRICULTURE 4 20,500
ANIMAL SERVICES 13 92,900
ARTS&CULTURE COMMISSION 1 7,000
ASSESSOR 6 29,000
BOARD OF SUPERVISORS 2 16,000
BUILDING INSPECTION 23 544,349
COMMUNITY DEVELOPMENT 19 182,730
COMMUNITY SERVICES 17 216,636
CONTRA COSTA HEALTH PLAN(CCHP) 8 103,100
COUNTY CLERK-RECORDER 22 266,190
COUNTY COUNSEL 3 10,339
DEPT OF CHILD SUPPORT SVCS 12 125,677
DISTRICT ATTORNEY 9 144,890
EMPLOYMENT&HUMAN SVCS 42 1,356,537
FIRE DISTRICT 4 60,300
GENERAL SERVICES 216 3,914,745
HEALTH SERVICES 217 7,608,565
HUMAN RESOURCES 4 25,024
LIBRARY 27 287,768
PROBATION 17 267,590
PUBLIC DEFENDER 4 14,808
PUBLIC HEALTH 44 1,874,460
PUBLIC WORKS 62 2,843,588
SHERIFF-CORONER 114 3,669,827
TREASURER-TAX COLLECTOR 6 101,783
VETERAN SERVICES 1 4,000
Over 100,000 50 13,591,009
Between$25,0004100,000 . 128 6,378,216
Under$25,000 791 5,982,626
Total 969 $26,039,158