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HomeMy WebLinkAboutMINUTES - 09162008 - C.53 TO: BOARD OF SUPERVISORS � sE--L Contra -`� FROM: JOSEPH VALENTINE, DIRECTOR Costa I/ o�, �;;,;�,,,,�„ _,- I; EMPLOYMENT & HUMAN SERVICES DEPARTMENT Count ST'`1 COU'g'C� DATE: SEPTEMBER 16, 2008 SUBJECT: AUTHORIZATION TO SUBMIT AND ACCEPT FUNDING FOR 2009 3 EARLY HEAD START CONTINUATION GRANT APPLICATION SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION (S): APPROVE and AUTHORIZE the Employment& Human Services Director, or designee, to apply for and accept funding from the U.S. Department of Health and Human Services, Administration for Children and Families, not to exceed $2,017,565 for Early Head Start program services for the period of January 1 - December 31, 2009. (Budgeted, 100% Federal Funds, CFDA 93.600) (All Districts) CONTINUED ON ATTACHMENT: X_YES SIGNATURE: `” RECOMMENDATION OF COUNTY ADMINISTRATOR RE OMMENDATION OF BOARD COMMITTEE 1---APPROVE OTHER SIGATURE(S): \_L1�".�" ACTION OF BOARD ON ���QYy�1�7a( `(� PPROVE AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE _ UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: r ^�-� ATTESTED �6I l(0 (qao DAVID TWA,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: Caylin Patterson,646-5766 Cassandra Youngblood,313-1712 CC: CAO EHSD(3 originals) Grantor C � $'— BY: DEPUTY Employment& Human Services Department PageTwuo Early Head Start Continuation Grant, FY 2009-10 September 16, 2008 FISCAL IMPACT: Funding for the period January 1 —June 30, 2009 is included in the Department's FY 2008- 09 budget. Funding for the period July 1 — December 31, 2009 will be included in the Department's proposed FY 2009-10 budget. The County, as Grantee, is required to generate a 20% non-federal match not to exceed $504,391. This match is achieved through collaboration with State Child Development programs and the volunteer hours accrued by Head Start parents and community partners. CHILDREN'S IMPACT STATEMENT: The Community Services Bureau of the Employment & Human Services Department's Early Head Start program supports three of Contra Costa County's community outcomes- Outcome I. "Children Ready for and Succeeding in School," Outcome 3: "Families that are Economically Self-sufficient," and, Outcome 4: "Families that are Safe, Stable, and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. REASONS FOR RECOMMENDATIONS/BACKGROUND: Contra Costa County submits an application annually to U.S. Health and Human Services Department, Adrninistration for Children and Families as the Head Start grantee. The annual application includes newly identified goals and objectives for the program, as outlined in the attached 16-point narrative. This application was reviewed and approved by the Head Start Policy Council on August 20, 2008. Approval of this board order will allow the continued provision of Early Head Start services to program eligible children and families. Contra Costa County Employment & Human Services Department Community Services Bureau 2009 Early Head Start Program Continuation Grant Funding Application EXECUTIVE SUMMARY INCOMING FUNDS NARRATIVE STATEMENT 1. PROJECT/PROGRAM TITLE. Early Head Start Program Continuation Grant Funding Application for Budget Period 1/1/09 through 12/31/09. 2. FUNDING AGENCY. Department of Health and Human Services, Administration for Children and Families (ACF), Washington, D.C. 3. SUBMITTAL STATUS. This is a submission of application for continuation grant funding for FY 2009. 4. PROPOSED TERM. Funding must be requested annually. The standard one year budget period is from 1/1/09 through 12/31/09. The budget summary is below. 5. CURRENT FUNDING. Funding for Head Start and Early Head Start is provided by federal dollars. Contra Costa County, as Grantee, is required to generate a 20% match of the total project budget, which may be in cash or in-kind contributions, fairly valued. 6. FUTURE FUNDING. An application for continuation grant funding must be submitted each year. 7. BUDGET SUMMARY FY 2009 EHS Program Budget Categories: Operation Personnel $298,648 Fringe Benefits $219,339 T & TA $49,209 Travel $2,968 Supplies $27,700 Contractual $1,288,803 Other $76,842 Sub-Total of Direct Charges $1,963,510 Indirect Costs $54,055 Total Federal Amount Being Requested $2,017,565 Non-Federal Share $504,391 8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates the Early Head Start Program, which is administered and staffed by the Employment & Human Services Department, Community Services Bureau. 9. PROGRAM NEED. The Community Services Bureau serves the needs of low- income children (3-5 years of age under Head Start, and prenatal - 3 yrs under Early Head Start) and their families, by providing quality childcare, child development, and other services such as medical and dental needs. 10. RELATIONSHIP TO OTHER PROGRAMS. The Community Services Bureau's Early Head Start program combines Federal Head Start and State Child Development funding into one cohesive program. The Bureau also has strong collaborations with other departments within the County and partners with community based organizations, local private businesses, schools, non-profits, and volunteer organizations. 11. PROJECT GOALS. (Same goals and objectives for both Head Start and Early Head Start) Goal A: Strengthen intervention and prevention services to address serious health needs of children. Goal B: Enhance program training and curriculum components to address need for improved school readiness. Goal C: Increase collaborations with community partnerships that assist families to achieve individual financial and employment goals. 12. STATED OBJECTIVES. • By December 2009, continue to implement the three (3) collaborative projects focusing on obesity, asthma and lack of dental care. The quality of these collaborative projects will be measured by evaluating the plan for services designed by the collaborations, the materials distributed to staff and families, and meetings and discussions that occurred with community providers and collaborators. • By December 2009, continue to implement I Am Moving— 1 Am Learning (IMIL) in the Head Start program and integrate IMIL into the Early Head Start program, including the health, nutrition, education, and parent involvement service areas. The extent of IMIL implementation integration will be measured by the INIIL section of the Education Monitoring Tool, in materials distributed to staff and families, in parent meeting presentations, discussions, and through an analysis of data collected from a parent survey. • By July 2009, in collaboration with Contra Costa County Public Health, develop at least three (3) additional online training modules to assist staff and families in supporting the various health care needs of enrolled children. Each module will feature a pre and post test to measure the degree of learning achieved by those who complete the training. Families will have access to on-line training modules at designated CSB locations and will be provided with links to sources for low-cost or free computers. • By June 2009, evaluate progress in implementation of the phases of the written plan to enhance the development of children's language, literacy, math, and science skills in the classroom and at home. Make necessary adjustments to ensure the effectiveness of the plan. The effectiveness of implementation will be measured by review of training-participant feedback, staff lesson plans, progress documented on child assessments, and subsequent revisions to the written plan as needed. • By December 2009 implement training and provide technical assistance to teachers to provide them with the knowledge and tools they need to educate preschool English learners most effectively. Trainings will be documented by agendas and sign in sheets. Progress will be measured by ratings on the Desired Results Developmental Profile Assessment Tool based on children's ratings on English Language Learners measures 1 and 2 (listens to and understands English and speaks English). • By June 2009 provide Kindergarten Transition education to staff and families in at least six (6) strategic locations county-wide as demonstrated by sign-in sheets and training materials. The effectiveness of Kindergarten Transition education will be measured by review of training participant feedback. • By June 2009, adapt and delivery at least three (3) additional financial literacy classes based on participate feedback about the relevance of services, materials, and resources provided in 2008. The quality of these classes will be measured by ongoing participant feedback and evaluating the plan for services designed by the collaboration. • By December 2009, strengthen collaborative links with First Five (the Contra Costa County Family Economic Security Partnership (FESP)) and Women's Initiative for Self-Employment, to further develop services that assist families in acquiring the skills necessary to increase their financial literacy and ability to develop their assets. The quality of these collaborative links will be measured by ongoing participant feedback and evaluate the plan for services designed by the collaborations. • By June 2009, further develop existing collaborations with Contra Costa County EHSD Workforce Services Bureau to ensure seamless work and training opportunities combined with quality child care. The quality of these collaborative projects will be measured by evaluating the plan for services designed by the collaborations, the materials distributed to staff and families, and meetings and discussions that occurred with community providers and collaborators. 13. ACTIVITY SUMMARY. Program continues to provide high-quality services. 14. EVALUATION METHOD(S). Measurable, results-based child and family outcomes have been implemented, such as the required State of California's Desired Results Developmental Profile, for programs providing services through collaboration with the State of California Department of Education. 15. CHANGES COMPARED TO PRIOR YEAR (if any). Goals and Objectives cover FY 2008 — FY 2010. Policy Council has been involved in the development, review and evaluation process of the goals and objectives. 16. POTENTIAL CONTROVERSIAL ISSUES. None. Public perception of the Head Start and Early Head Start programs remain positive. The Policy Council approved submission of this grant at their August 20, 2008 meeting.