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Home My WebLink AboutMINUTES - 09162008 - C.104 s - L TO: BOARD OF SUPERVISORS - �� ' Contra FROM: Stephen J. Ybarra Costa O - dlAIN�IN _ y Auditor-Controller DATE: q /►b1o$ County s'A c�un SUBJECT: Annual Report on Revolving and Cash Difference Funds, Overage Fund, and Shortages o00VA U SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS) ACCEPT the Annual Report on Revolving and Cash Difference Funds, Overage Fund and Shortages for fiscal year 2007-2008 from the County Auditor-Controller. BACKGROUND Provisions of Government Code Sections 29321.1 and 29370.1 and the Contra Costa County Board of Supervisors' Resolution No. 92/525 authorize the County Auditor-Controller to establish, increase,reduce or discontinue Revolving Funds and Cash Difference Funds. Provisions of Government Code Sections 29380.1 and 29390.1 and the Contra Costa County Board of Supervisors' Resolution No. 83/1062 authorize the County Auditor-Controller to replenish the Cash Difference Funds and to transfer money in the Overage Fund to the General Fund. This report is submitted with respect to these authorities and to conform with Government Code Sections 29321.1, 29370.1, 29380.1, and 29390.1. CONTINUED ON ATTACHMENT: EI-YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE ` ❑ 5 APPROVE ❑ OTHER SIGNATURE(S): ILL" -/ ACTION OF BOARD ON APPROVED AS RECOMM 9NnFn -BQtfR VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND /J CORRECT COPY OF AN ACTION TAKEN AND UNANIMOUS (ABSENT�//�'1�• ) ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: ATTESTED: �� Contact: DAVID TWA, CLERK OF THE BOARD OF cc: SUPERVISORS ND COUNTY ADMINISTRATOR By: eputy Contra Costa County Office of se_. c Stephen J.Ybarra Auditor-Controller COUNTY AUDITOR-CONTROLLER �? '` -��` Elizabeth A.Verigin Assistant Auditor-Controller n. 625 Court Street °` '` Martinez, California 94553-1282 ' COST'91'i�CT Telephone (925) 646-2181 -COU Fax (925) 646-2649 August 21, 2008 TO: Honorable Board of Supervisors FROM: Stephen J. Ybarra, Auditor-Controller SUBJECT: Annual Report on Revolving and Cash Difference Funds, Overage Fund, and Shortages Provisions of Government Code Sections 29321.1 and 29370.1 and Contra Costa County Board of Supervisors' Resolution No. 92/525 authorize the County Auditor-Controller to establish, increase, reduce or discontinue Revolving Funds and Cash Difference Funds. Provisions of Government Code Sections 29380.1 and 29390.1 and Contra Costa County Board of Supervisors' Resolution No. 83/1062 authorize the County Auditor-Controller to replenish the Cash Difference Funds and to transfer money in the Overage Fund to the General Fund. With respect to these authorities and to conform with Government Code Sections 293 21.1, 29370.1, 29380.1 and 29390.1, we submit this report showing the details of the following balances as of and for the year ended June 30, 2008. Revolving and Cash Difference Funds within General Fund 100300 $ 367,525.00 Other Revolving Funds 61,520.23 Overages 1,117.09 Shortages 1,497.59 Balances of Revolving Funds and Cash Difference Funds Within General Fund 100300 Account# Title Amount 0020-0004 Building Inspection Petty Cash $ 3,000.00 0020-0005 Probation Petty Cash 4,550.00 0020-0008 Sheriff-Coroner Petty Cash 7,615.00 0020-0009 Employment and Human Services (EHS) Petty Cash 12,000.00 0020-0011 In Home Support Services Petty Cash 4,000.00 0020-0012 Public Works Petty Cash 3,640.00 0020-0013 Human Resources Petty Cash 700.00 0020-0014 Agriculture Petty Cash 450.00 0020-0015 General Services Petty Cash 605.00 0020-0016 Treasurer-Tax Collector Petty Cash 895.00 0020-0017 County Counsel Petty Cash 50.00 0020-0019 County Administrator Petty Cash 100.00 0020-0023 County Clerk-Recorder Petty Cash and Cash Difference Fund 1,210.00 0020-0026 Office of Revenue Collection Petty Cash 500.00 0020-0027 Health Services Petty Cash 1,000.00 0020-0029 Community Development Petty Cash 175.00 0020-0032 Auditor-Controller Petty Cash 200.00 0020-0035 Community Services Petty Cash 3,700.00 0020-0037 District Attorney Petty Cash 16,550.00 0020-0039 Public Defender Petty Cash 1,000.00 0020-0041 Office of Emergency Services Petty Cash 100.00 0020-0042 EHS Private Industry Council Petty Cash 400.00 0020-0043 Animal Services Petty Cash 1,350.00 0020-0044 Cooperative Extension Petty Cash 100.00 0020-0045 Veterans' Resources Center Petty Cash 50.00 0020-0046 Assessor Petty Cash 160.00 0020-0047 Child Support Services Petty Cash 700.00 0020-0049 EHS Immediate Need Imprest Fund 300,000.00 0020-0051 Public Administrator Petty Cash 2,000.00 0020-0052 Training Institute Petty Cash 200.00 0020-0053 MAC Bay Point 100.00 0020-0054 MAC El Sobrante 100.00 0020-0055 Kensington MAC Petty Cash 200.00 0020-0056 Board of Supervisors District 4 Petty Cash 100.00 0020-0057 MAC Rodeo Petty Cash 25.00 Total $ 367,525.00 2 i t Balances of Revolving Funds and Cash Difference Funds Other Than General Fund Fund and Account# Title Amount 120600-0020 County Library Petty Cash $ 2,710.00 131100-0010 Treasurer-Tax Collector Cash Difference Fund (2,339.77) 140100-0020 Airport Enterprise Petty Cash 400.00 145000-0020 Hospital Enterprise Petty Cash 37,000.00 202000-0020 CCC Fire Protection 500.00 206000-0020 East Contra Costa Fire District 100.00 248900-0020 County Service Area M-17 Petty Cash 5,000.00 275800-0020 County Service Area R-7 Petty Cash 5,000.00 276000-0020 County Service Area R-10 Petty Cash 3,000.00 816100-0020-0048 Law Library Trust Petty Cash 150.00 817900-0020 Children and Families Trust Petty Cash 10,000.00 Total $ 61,520.23 3 9-fib-off Overages Overage Fund 810900 Account# Title Amount OF 5000015 Treasurer—Tax Collector $ 5.00 OF 5000309 Probation/Juvenile Hall 4.42 OF 5000355 County Clerk—Recorder 434.68 OF 5000366 Animal Services 52.00 OF 5000386 Building Inspection 3.62 Fund # 120600-0621 County Library* 617.37 Total $ 1,117.09 Overages were transferred to General Fund Revenue on July 29,2008 as permitted by Government Code Section 29380.1. *Library overages have been deposited to the County Library Fund. 4 Shortages Fund and Account# Title Amount 100300-0010 Auditor-Controller $ 1.64 100300-0015 Treasurer 133.00 100300-0016 Assessor 6.93 100300-0300 Sheriff-Detention 138.94 100300-0355 County Clerk-Recorder 106.00 100300-0366 Animal Services 80.12 100300-0451 Conservator/Guardianship 10.47 100300-0502 EHSD—Children& Family Services 20.18 100300-0503 EHSD—Adult & Aging Services .19 100300-0504 EHSD—Workforce Services 300.20 100300-0650 Public Works 100.00 110300-0650 Building Inspection Land Development 140.00 120600-0620 County Library 409.92 145000-0540 Hospital Enterprise 50.00 Total $ 1,497.59 Shortages were replenished during fiscal year 2007-2008 in accordance with Government Code Section 29390.1. 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