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Home My WebLink AboutMINUTES - 09162008 - C.101 TO: BOARD OF SUPERVISORS SE L ,o Contra FROM: FINANCE COMMITTEE Costa Mary Piepho, Chair John Gioia COST'A_COOP� GA Count y DATE: September 16, 2008 C/o SUBJECT: RULE 20A UNDERGROUND UTILITY PROGRAM PROJECT PRIORITY LIST SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: ACCEPT report from the Finance Committee on a proposed Rule 20A Underground Utility Program Project Priority List. BACKGROUND: On August 4, 2008, the Finance Committee received the attached report prepared by the Public Works Department on a proposed Rule 20A Underground Utility Program Project Priority List ("Rule 20A Priority List"). During the meeting the Committee discussed adding safety to the list of criteria used by the County in analyzing potential underground utility district projects. Although the assessment of safety is not explicitly written into the California Public Utility Commission's (CPUC's) Rule 20A governing the replacement of overhead utility facilities with underground facilities, the Finance Committee suggested that safety should be considered in the general identification of the County's utility undergrounding projects, including projects qualifying for Rule 20A funding. Public Works staff will work with members of the Underground Utility Advisory Committee within the next few months to identify measurable criteria for evaluating the safety of existing overhead facilities, such as fire risk, entanglement of aerial lines with trees, and vehicle accident rates. The new safety criteria will be evaluated for all projects on the Rule 20A Priority List before a preferred project candidate for the formation of an underground utility district is presented to the Board of Supervisors. The Committee is forwarding this item to the full Board for accep ce. , CONTINUED ON ATTACHMENT: S SIGNATURE: RECOMMENDATION OFINISTRATOR ✓F2ECOMMENDATION OF B ARD COMMITTEE — APPROVE HER SIGNATURE(S N. PI PHO HN GIOIA ACTION OF BO 1 PPROVE AS RECOMMENDED OT R r VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHO ABSENT: _ABSTAIN: 7 •--� ATTESTED: yl�Gl//✓`� �� 2�0� CONTACT: LISA DRISCOLL(925)335-1023 JOHN CUL EN LERK OF THE BOARD OF SUPERVISORS AND COUN INISTRATOR CC: COUNTY ADMINISTRATOR Public Works B DEPUTY � ��'�� L e�t�9Ra$3�g�nk e l PPWN 9-�6-oma Contra Costa County Works Julia R. , Director P.1. 0b"Public Deputy Directors D e p a r t m e ri t R. Mitch Avalon• Brian M. Balbas Stephen Kowalewski•Patricia McNamee Memo DATE: August 4, 2008 TO: Finance Committee Supervisor John Gioia, District I, Supervisor Mary N. Piepho, District III FROM: Julia R. Bueren, Public Works Director SUBJECT: Contra Costa County Rule 20A Underground Utility Program Recommendation APPROVE the Contra Costa County Rule 20A Underground Utility Program Project Priority List, and AUTHORIZE the Director of Public Works, on behalf of the County, to initiate technical field reviews with utility-related members of the Underground Utility Advisory Committee, including Pacific Gas and Electric Company (PG&E), SBC, and Comcast, to firm up the scope, geographic boundaries, and cost estimates of top tier projects on the Priority List. Financial Impact There will be no impact to the County General Fund. Staff time to perform preliminary project scoping, coordination with utilities, and underground utility district formation will be funded with local road funds and supplemental funds from grants, Area of Benefit funds and other funds when available. Preliminary engineering, design, and construction will be funded with Rule 20A funds and with supplemental parcel owner contributions where construction work on such parcels exceeds allotments provided in Section 3 of California Public Utilities Commission (CPUC) Rule 20A. Background The Public Works Department manages the Rule 20A Underground Utility Program for Contra Costa County. Through Rule 20A, the CPUC requires PG&E to set aside funds annually for financing the undergrounding of overhead distribution facilities located on public streets and roads (see Exhibit A). SBC and Comcast also budget funds to participate in projects where PG&E Rule 20A funds are programmed. 'Accredited by the American Public Works Association" 255 Glacier Drive Martinez,CA 94553-4825 TEL: (925)313-2000• FAX: (925)313-2333 www.cccpublicworks.org Memo to the Transportation, Water, and Infrastructure Committee July 21, 2008 Page 2of5 As of January 1, 2008, the balance of Rule 20A funds allocated to the County was $12,706,726,, with roughly $2.3 million slated to be deducted this year after the completion of PG&E's accounting of the Parker Avenue Undergrounding Project. Although this would leave a balance of $10 million, jurisdictions are allowed to borrow allocations forward to five years. This provides an additional $5.8 million, or roughly $16 million in total funds that the County may program towards future undergrounding projects at this time. As part of the Rule 20A process, PG&E suggests that local agencies establish an Underground Utility Advisory Committee. In the mid-1990s, such a committee, consisting of' the County Administrator's Office, County Counsel, Building Inspection, Public Works, PG&E, and Pacific Bell, met and put together a District Master Plan. In August of 1996, PG&E approved this Master Plan, and the County started on its implementation. Since then, the County has completed underground utility work on Stone Valley Road in Alamo, Pomona Street/2"d Avenue in Crockett, and most recently, Parker Avenue in Rodeo. In 2000, the Public Works Department revised the 1996 Master Plan because several projects on the plan had become part of incorporated cities. The 2000 Draft Plan was never formally adopted by the Underground Utility Advisory Committee, PG&E, or the Board of Supervisors. In 2003, the Draft Plan was presented to the Finance and the TWI Committees and, in 2004, the Underground Utility Advisory Committee reconvened to review the Draft Plan and adopt an updated Master Plan. A step-by-step procedure for the formation of underground utility districts was also drafted and presented to these three committees (see Exhibit Q. Based on committee input in 2003 and 2004, new projects were added to the Draft Plan in the form of a Rule 20A Underground Utility Program Project Priority List. In 2006, Public Works staff visited each project site to inventory facilities and record data needed for pr�oritizinig the proposed projects. Public Works staff separated projects into three tiers, with Tier 1 representing higher priority projects that could be started sooner, and Tier 3 representing lower priority projects. Projects were placed on different tiers based on a list of criteria for analyzing projects that had been presented to the three committees in 2003 and 2004 (see Exhibit B). Some of these criteria represent basic requirements that allow projects to qualify for Rule 20A funding, including public benefit, street traffic characteristics, community support, and minimum project size. Some criteria are opportunistic factors such as supplemental funding sources or tie-ins with redevelopment or planned construction projects. Others are practical factors including number of affected parcels, number of streetlight relocations, date of last road resurfacing or reconstruction, flood risk, etc. Cao/ Memo to the Transportation, Water, and Infrastructure Committee July 21, 2008 Page 3of5 The projects listed in the following three tiers are summarized in tabular form in Exhibit D of this memo. Tier 1 Project Proposals Tier 1 projects are typically along high traffic volume roads (at least 8,000 vehicles per day) which connect to medium or heavy retail commercial areas and which are above the flood plain. Tier 1 projects also have potential local and outside agency funding, such as Redevelopment funding sources, to help defray undergrounding costs not covered by Rule 20A. Most involve roads that are at or in the process of being constructed to their ultimate widths, and some projects could potentially be combined with a road improvement project. Finally, based on consultations with the utilities, some of the Tier 1 projects within close proximity of each other could potentially be combined into larger projects. 1. Willow Pass Road, from Broadway to 125 ft east of Crivello Avenue (Bay Point, District V): $1.3 million • From the 1996 Master Plan, but delayed due to a 2001 asphalt overlay project. 2. Willow Pass Road, from Port Chicago Highway to Clearland Drive (Bay Point, District V): $2.2 million • Added project in 2004 as a longer-term project in order to let more time pass between the 2001 overlay and the potential undergrounding work. 3. Bailey Road, from Willow Pass Road to Leland Road (Bay Point, District V): $1.5 million • Added project in 2004. • Inquiring with PG&E about tie-in possibility with 2009 Redevelopment project. 4. San Pablo Avenue, from Tara Hills Drive to Richmond Parkway (Montalvin Manor, District I): $2.2 million • Added project in 2004. 5. Pacheco Boulevard, from Blum Road to Sunrise Drive (Pacheco, District II): $0.6 million for County's share of project. • From the 1996 Master Plan, with 1/3 of the total project length within unincorporated County. • Priority was lowered in 2000 due to pavement overlay work in 2001. 6. Pacheco Boulevard, from Sunrise Drive to Arthur Road (Pacheco, District II): $1.9 million • From the 1996 Master Plan. • Priority was lowered in 2000 due to pavement overlay work in 2001. Memo to the Transportation, Water, and Infrastructure Committee July 2.1, 2008 Page 4 of 5 Tier .! ProiE!ct Proposals 1. Danville Boulevard, from Rudgear Road to Jackson Way (Alamo, District III): $5.6 million • Added project in 2004. • Project is not in a heavy retail commercial area, which lowers its priority because the benefit is to a smaller segment of the public. 2. Marsh Drive, north of Center Avenue (Pacheco, District IV): $2.6 million • From the 1.996 Master Plan. • Project is not in a heavy retail commercial area, which lowers its priority because the benefit is to a smaller segment of the public. 3. 3rd Street and Market Avenue (North Richmond, District I): $2.8 million • Added project in 2004. • 3,000 vehicle per day traffic lowers project priority. • Redevelopment Area opportunity enhances project priority. 4. Danville Boulevard, from Stone Valley Road to Wayne Avenue (Alamo, District III): $2.9 million • Added project in 2004. • Project is not in a heavy retail cornmercial area, which lowers its priority because the benefit is to a smaller segment of the public. 5. Pacheco Boulevard, from Arthur Road to Shell Avenue (Pacheco, District II): $41.7 million • From the 1.996 Master Plan. • Priority was lowered in 2000 due to pavement overlay work in 2001. 6. Stone: Valley Road, from St Paul Drive! to Green Valley Road (Alamo, District III): $5.8 million • Added project in 2004. • Project is in a residential area, which lowers its priority because the benefit is to a smaller segment of the public. Tier _3 Project Proposals 1. Bethel Island Road, from Riverview Drive to Gateway Road (Bethel Island; District V): $1.4 million • From the 1996 Master Plan. • 5,000 vehicle per day traffic lowers (project priority. 2. Knightsen Avenue, from Curlew Connex to Delta Road (Knightsen, District III): $1 million. • From the 1996 Master Plan. 0 3,000 vehicle per day traffic lowers project priority. 9`a-off' Memo to the Transportation, Water, and Infrastructure Committee July 21, 2008 Page 5of5 3. Main Street, from Holway Drive to Camino Diablo (Byron, District III): $0.7 million • From the 1996 Master Plan. • Vehicle count study needed. • Small project scope lowers project priority. 4. EI Portal Drive, along San Pablo Dam Road for 200 feet (EI Sobrante, District I): $0.2 million for County's share of joint project • From the 1996 Master Plan. • Project must extend 600 ft or one city block in order to qualify for Rule 20A funds. This can only be accomplished by extending the project into the City of Richmond's jurisdiction. After the Contra Costa County Rule 20A Underground Utility Program Project Priority List (Exhibit D) is approved by the TWI and Finance Committees, Public Works staff will perform technical field reviews with utility-related members of the Underground Utility Advisory Committee, including Pacific Gas and Electric Company (PG&E), SBC, and Comcast, to firm up the scope, geographic boundaries, and cost estimates of top tier projects on the Priority List. Upon the completion of the field reviews and the identification of a preferred project candidate, Public Works staff will prepare a report to the Board of Supervisors, including recommendations to (1) approve the project, (2) declare intent to use 20A funds, and (3) call public hearings for the purpose of establishing an underground utility district. Consequences of Negative Action Failure to authorize Public Works to initiate these applications will increase the cost of ultimately funding the construction of these projects. JRB:RS:tr G:\TransEng\Underground Utility Districts\memo-2008-08-04 FinCom-UU.doc cc: S. Kowalewski, Deputy Public Works Director M.Carlson,Transportation Engineering C. Lau,Transportation Engineering A. Huerta,Transportation Engineering M.Wara,Administration /,�1�l - Clio/ EXHIBIT A Revised Cal. P.U.C. Sheet No. 19012-E Pacific Gas and Electric Company Cancelling Revised Cal, P.U.C. Sheet No. 11239-E San Francisco, California RULE 20—REPLACEMENT OF OVERHEAD WITH UNDERGROUND ELECTRIC FACILITIES A. PG&E will, at its expense, replace its existing overhead electric facilities with underground electric facilities along public streets and roads, and on public lands and private property across which rights-of-ways satisfactory to PG&E have been obtained by PG&E, provided that: 1. The governing body of the city or county in which such electric facilities are and will be located has: a. Determined, after consultation with PG&E and after holding public hearings on the subject, that such undergrounding is in the general public interest for one or more of the following reasons: 1) Such undergrounding will avoid or eliminate an unusually heavy concentration of overhead electric facilities; 2) The street or road or right-of-way is extensively used by the general public and carries a heavy volume of pedestrian or vehicular traffic; 3) The street or road or right-of-way adjoins or passes through a civic area or public recreation area or an area of unusual scenic interest to the general public; and (T) 4) The street or road or right-of-way is considered an arterial street or (N) major collector as defined in the Governor's Office of Planning and Research General Plan Guidelines. (N) b. Adopted an ordinance creating an underground district in the area in which both the existing and new facilities are and will be located requiring, among other things, (1) that all existing overhead communication and electric distribution facilities in such district shall be removed, (2) that each property served from such electric overhead facilities shall have installed in accordance with PG&E's rules for underground service, all electrical facility changes on the premises necessary to receive service from the underground facilities of PG&E as soon as it is available, and (3) authorizing PG&E to discontinue its overhead service. (Continued) Advice Letter No. 2260-E-B Issued by Date Filed July 31, 2002 Decision No. 02-06-027 Karen A. Tomcala Effective July 19,2002 Vice President Resolution No. E-3757, E-3767 46535 Regulatory Relations Original Cal. P.U.C. Sheet No. 11240-E Pacific Gas and Electric Company Cancelling Cal. P.U.C. Sheet No. San Francisco, California RULE 20—REPLACEMENT OF OVERHEAD WITH UNDERGROUND ELECTRIC FACILITIES (Continued) A. (Cont'd.) 2. PG&E's total annual budgeted amount for undergrounding within any city or the (N) unincorporated area of any county shall be allocated as follows: I a. The amount allocated to each city and county in 1990 shall be the highest of: 1) The amount allocated to the city or county in 1989, which amount shall be allocated in the same ratio that the number of overhead meters in such city or unincorporated area of any county bears to the total system overhead meters; or 2) The amount the city or county would receive if PG&E's total annual budgeted amount for undergrounding provided in 1989 were allocated in the same ratio that the number of overhead meters in each city or the unincorporated area of each county bears to the total system overhead meters based on the latest court of overhead meters available prior to establishing the 1990 allocations; o. 3) The amount the city or county would receive if PG&E's total annual budgeted amount for undergrounding provided in 1989 were allocated as follows: a) Fifty percent of the budgeted amount allocated in the same ratio that the number of overhead meters in any city or the unincorporated area of any county bears to the total system overhead meters; and (N) b) Fifty percent of the budgeted amount allocated in the same ratio that the total number of meters in any city or the unincorporated area of any county bears to the total system meters. (Continued) Advice Letter No. 1300-E Issued by Date Filed June 7, 1990 Decision No. 90-05-032 Gordon R. Smith Effective July 17, 1990 Vice President and Resolution No. 22110 Chief Financial Officer Alai Original Cal. P.U.C. Sheet No. 11241-E Pacific Gas and Electric Company Cancelling Cal. P.U.C. Sheet No. "81 San Francisco, California RULE 20—REPLACEMENT OF OVERHEAD WITH UNDERGROUND ELECTRIC FACILITIES (Continued) A. (Cont'd.) 2. (Cont'd.) b. Except as provided in Section 2.c., the amount allocated for undergrounding (N) within any city or the unincorporated area of any county in 1991 and later years shall use the amount actually allocated to the city or county in 1990 as the base, and any changes from the 1990 level in PG&E's total annual budgeted amount for undergrounding shall be allocated to individual cities and counties as follows: I 1) Fifty percent of the change from the 1990 total budgeted amount shall be allocated in the same ratio that the number of overhead meters in any city or unincorporated area of any county bears to the total system overhead meters; and I 2) Fifty percent of the change from the 1990 total budgeted amount shall be allocated in the same ratio that the total number of meters in any city or the unincorporated area of any county bears to the total system meters. I c. When a city incorporates, resulting in a transfer of utility meters from the unincorporated area of a county to the city, there shall be a permanent transfer of a prorata portion of the county's 1990 allocation base referred to in Section 2.b. to the city. The amount transferred shall be determined: 1) Fifty percent based on the ratio that the number of overhead meters in the city bears to the total system overhead meters; and I 2) Fifty percent based on the ratio that the total number of meters in the city bears to the total system meters. I When territory is annexed to an existing city, it shall be the responsibility of the city and county affected, in consultation with the Utility serving the territory, to agree upon an amount of the 1990 allocation base that will be transferred from the county to the city, and thereafter to jointly notify PG&E in writing. (N) (Continued) Advice Letter No. 1300-E Issued by Date Filed June 7, 1990 Decision No. 90-05-032 Gordon R. Smith Effective July 17, 1990 Vice President Resolution No. 22111 Finance and Rates Revised Cal. P.U.C. Sheet No. 19013-E Pacific Gas and Electric Company Cancelling Revised Cal. P.U.C. Sheet No. 16664-E San Francisco, California RULE 20—REPLACEMENT OF OVERHEAD WITH UNDERGROUND ELECTRIC FACILITIES (Continued) A. (Cont'd.) 2. (Cont'd.) d. However, Section 2 a, b, and c shall not apply to PG&E where the total amount available for allocation under Rule 20-A is equal to or greater than 1.5 times the previous year's statewide average on a per customer basis. In such cases, PG&E's total annual budgeted amount for undergrounding within any city or the unincorporated area of any county shall be allocated in the same ratio that the number of overhead meters in the city or unincorporated area of any county bears to the total system overhead meters. e. Upon request by a city or county, the amounts allocated may be exceeded (N) for each city or county by an amount up to a maximum of five years' allocation at then-current levels where PG&E establishes additional participation on a project is warranted and rsources are available. Such (N) allocated amounts may be carried over for a reasonable period of time in communities with active undergrounding programs. In order to qualify as a community with an active undergrounding program the governing body must have adopted an ordinance or ordinances creating an underground district and/or districts as set forth in Section A.1.b. of this Rule. Where there is a (T) carry-over or additional requested participation, as discussed above, PG&E (T) has the right to set, as determined by its capability, reasonable limits on the rate of performance of the work to be financed by the funds carried over. When amounts are not expended or carried over for the community to which they are initially allocated they shall be assigned when additional participation on a project is warranted or be reallocated to communities with active undergrounding programs. (Continued) Advice Letter No. 2280-E-B Issued by Date Filed July 31, 2002 Decision No. 02-06-027 Karen A. Tomcala Effective July 19, 2002 Vice President Resolution No. E-3757, E-3767 46536 Regulatory Relations 5 Original Cal. P.U.C. Sheet No. 16665-E Pacific Gas and Electric Company Cancelling Revised Cal. P.U.C. Sheet No. 11242-E San Francisco, California RULE 20—REPLACEMENT OF OVERHEAD WITH UNDERGROUND ELECTRIC FACILITIES (Continued) A. (Cont'd.) 3. The undergrounding extends for a minimum distance of one block or 600 feet, (L) whichever is the lesser. Upon request of the governing body, PG&E will pay from the existing allocation (T) of that entity for: (T) a. The installation of no more than 100 feet of each customer's underground (T) electric service lateral occasioned by the undergrounding. (L) b. The conversion of electric service panels to accept underground service, up (N) to $1,500 per service entrance, excluding permit fees. (N) The governing body may establish a smaller footage allowance, or may (L) limit the amount of money to be expended on a single customer's electric service, or the total amount to be expended on all electric service installations in a particular project. (L) (Continued) Advice Letter No. 1930-E Issued by Date Filed October 28, 1999 Decision No. DeAnn Hapner Effective December 7, 1999 Vice President Resolution No. 41302 Regulatory Relations Revised Cal. P.U.C. Sheet No. 15611-E Pacific Gas and Electric Company Cancelling Revised Cal, P.U.C. Sheet No. 11243-E F- Sil San Francisco, California RULE 20—REPLACEMENT OF OVERHEAD WITH UNDERGROUND ELECTRIC FACILITIES (Continued) B. In circumstances other than those covered by A above, PG&E will replace its existing overhead electric facilities with underground electric facilities along public streets and roads or other locations mutually agreed upon when requested by an applicant or applicants when all of the following conditions are met: 1. a. All property owners served from the overhead facilities to be removed first agree in writing to have the wiring changes made on their premises so that service may be furnished from the underground distribution system in accordance with PG&E's rules and that PG&E may discontinue its overhead service upon completion of the underground facilities; or t). Suitable legislation is in effect requiring :such necessary wiring changes to be made and authorizing PG&E to discontinue its overhead service. 2. The applicant has: a. Furnished and installed the pads and vaults for transformers and associated equipment, conduits, ducts, boxes, pole bases and performed other work related to structures and substructures including breaking of pavement, trenching, backfilling, and repaving required in connection with the installation of the underground system, all in accordance with PG&E's specifications, or, in lieu thereof, paid PG&E to do so; b. Transferred ownership of such facilities, in good condition, to PG&E; and c. Paid a nonrefundable sum equal to the excess, if any, of the estimated costs, of completing the underground system and building a new equivalent (T) overhead system. 3. The area to be undergrounded includes both sides of a street for at least one block or 600 feet, whichever is the lesser, and all existing overhead communication and electric distribution facilities within the area will be removed. RULE 20—REPLACEMENT OF OVERHEAD WITH UNDERGROUND ELECTRIC FACILITIES (Continued) B. (Cont'd) 4. PG&E may, when requested by the city or county and mutually agreed upon by (N) such government entity and PG&E, intitially fund any required engineering/design costs for conversion projects under this section. In the even such a project proceeds, the requesting city or county shall reimburse PG&E for such engineering/design costs before PG&E shall be required to commence further work on the project. In the event the project is not approved to proceed within two and one-half years of PG&E's delivery of such engineering/design(Continuedl) Advice Letter No. 1765-E Issued b Date Filed May 11, 1998 Decision No. 97-12-098 Thomas E. Bottorff Effective July 1, 1998 Vice President Resolution No. 28862 Rates&Account Services ala/ Revised Cal. P.U.C. Sheet No. 19014-E Pacific Gas and Electric Company Cancelling Revised Cal. P.U.C. Sheet No. 11244-E San Francisco, California study, the requesting city or county shall reimburse PG&E for its costs of such engineering/design study within 90 days of a demand by PG&E. In the event payment is not received PG&E shall expense such costs as an operational cost and shall reduce the city or county's allocations provided under Section A of this Schedule by the amount. I 5. The costs of removal of the overhead poles, lines, and facilities are the responsibility of PG&E and will be paid by PG&E. Such payments shall not (N) operate to reduce Rule 20-A allocations. C. In circumstances other than those covered by A or B above, when mutually agreed upon by PG&E and an applicant, overhead electric facilities may be replaced with underground electric facilities, provided the applicant requesting the change pays, in advance, a nonrefundable sum equal to the estimated cost of the underground facilities less the estimated net salvage value and depreciation of the replaced overhead facilities. Underground services will be installed and maintained as provided in PG&E's rules applicable thereto. D. The term "underground electric system" means an electric system with all wires installed underground, except those wires in surface mounted equipment enclosures. G:\TransEng\Underground Utility Districts\memo-2008-08-04 FinCom-UU Exhibit A.doc Advice Letter No. 2260-E-B Issued by Date Filed July 31, 2002 Decision No. 02-06-027 Karen A. Tomcala Effective July 19, 2002 Vice President Resolution No. E-3757, E-3767 46537 Regulatory Relations /-3 zot� EXHIBIT B Criteria for Analyzing Underground Utility District Proiects 1. Is the proposed District within a medium to heavy Retail Commercial Area? 2. Is the road more than one block or 600 feet in length? Will the project complete a gap in underground utilities where utilities have been placed underground on either side? 3. Will the utilities be underground on both sides of the road? 4. Is ultimate right of way available to install the underground utilities? 5. Is the Average Daily Traffic (ADT) greater than 8,000 vehicles per day? 6. Is there significant public support for the project? Is there significant support from the Municipal Advisory Committees and Traffic Advisory Committees from the area? 7. Will CEQA be satisfied by Categorical Exemption? 8. Is the road at or in the process of being constructed to its ultimate width? 9. Will the undergrounding be done in conjunction with a road improvement project (widening, surface treatment, safety, etc.)? 10. Is the ground above the flood plain? 11. What is the estimated cost of the proposed Underground Utility District? 12. How many streetlights or electrical connections will have to be undergrounded at a cost to be borne by the local property owners? 13. How many parcels will be affected? 14. How many poles are to be eliminated? 15. Is the proposed district in a Redevelopment Area? Will the project coordinate, enhance, or build on other revitalization efforts? 16. Is there equity in the distribution of proposed projects among Supervisor Districts? 17. Are other funds available to help cover the cost of undergrounding? 18. Do the utility poles interfere with pedestrian or bicycle traffic or access by persons with disabilities? 13 EXHIBIT C The Process to Establish an Underground Utility District Establishment of an Underground Utility District can be initiated by either the Public Works Department determining the need or by a request from the property owners representing 60% of the parcels proposed for the district, subject to the "Criteria for Prioritizing Underground Utility District Projects". Public Works will contact the members of the Underground Utility Advisory Committee to discuss potential underground districts. The Advisory Committee is composed of representatives from the County Administrator's Office, County Counsel, Community Development Department, Building Inspection Department, Public Works Department, Pacific Gas & Electric (PG&E), SBC, and Comcast. The following is a summary of the process necessary to form the district: 1. Outside requests and signed petitions (60% of parcels) received or in-house needs determined. 2. Outside requests and petitions forwarded to County Administrator who presents to Board. Board to refer request to Public Works. 3. Public Works requests PG&E to review request(s) and prepare estimates. 4. Advisory Committee convenes and reviews requests, determines priorities vs. available funds. 5. Field reviews by some Advisory Committee members (PG&E, SBC, Comcast, and Public Works) to firm up the boundaries. Possible attendance by representatives of petitioners is acceptable but not mandatory. 6. Continue public support if necessary by collecting petitions, etc. There is no set rule on the minimum threshold of support required for establishing the district. Suggest 50+0/o of parcels since the cost to remove streetlights from power poles and place on metal poles will be borne by property owners within the district. 7. Prepare report to Board of Supervisors, include recommendations to: a. Approve suggested program b. Declare intent to use 20A funds, and c. Call public hearing 8. Prepare Underground Utility District map by identifying the "proposed" boundary. The word "proposed" should be located in the title block. 9. Prepare agenda item and Board Resolution. Attach District Map. 10. Prepare list of names and mailing addresses of all property owners in proposed district. If absent owner, add "resident"of.address in district. 11. Furnish name and address list to Clerk of the Board. 12. Prepare "Information Sheet"to be mailed with hearing notices. Furnish master copy to the Clerk of the Board with address list. Take address list from Assessor's computer labels but check against Tax Collector's list for corrections. 13. If requested by utilities, hearing may be continued or boundaries changed. (Board Order and address list to be sent to Clerk) 14. When Board of Supervisors approves jurisdiction, prepare Board Resolution, update map to delete "proposed" from the title block. Furnish up-to-date address list to Clerk of the Board. 15. Public Works will work with PG&E to implement the Master Plan in a timely manner. 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