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Home My WebLink AboutMINUTES - 08052008 - C.6A L _ Contra TO: BOARD OF SUPERVISORS FROM: JULIA R. BUEREN,PUBLIC WORKS DIRECTOR Costa DATE: AUGUST 5, 200861 ------ County ST9 SUBJECT: APPROVE and AUTHORIZE the Auditor's Office to issue a warrant to Metropolitan Transportation Commission(MTC) for Pavement Technical Assistance Program (P-TAP) matching funds. (Road Funds) (All Districts) Project No.: 0672-6U2000 SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE and AUTHORIZE the Auditor's Office to issue a warrant to Metropolitan Transportation Commission for Pavement Technical Assistance Program matching funds. FISCAL IMPACT: Road funds in the amount of$8000 are available for this purchase. CONTINUED ON ATTACHMENT: ❑x SIGNATURE: J&-Q— J-X-Q RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARb COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON O (-APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND / CORRECT COPY OF AN ACTION TAKEN AND ENTERED ✓ UNANIMOUS(ABSENT Q ) ON MINUTES OF THE BOARD OF SUPERVISORS ON AYES: NOES: THE DATE SHOWN. ABSENT: ABSTAIN: HF:hf n- ,� / ZARamona\Board Orders\2008\BO 08-05-2008 hearing issuing warrant to MTC.docx ATTESTED m V I�'�/ .6 Orig.Div: Public Works(Maintenance) JOHN CWLEN,CLERK OF THEFBOARD OF Contact: H.Finch(313-7004) SUPERVISORS cc: County Administrator County Counsel P.McNamee,Deputy PW Director J.Yee,Maintenance BY: ' r DEPUTY SUBJECT: APPROVE and AUTHORIZE the Auditor's Office to issue a warrant to Metropolitan Transportation Commission (MTC) for Pavement Technical Assistance Program (P-TAP) matching funds. (Road Funds) (All Districts) Project No.: 0672-6U2000 DATE: August 5, 2008 PAGE: 2 of 2 REASONS FOR RECOMMENDATIONS AND BACKGROUND: The Contra Costa County Public Works Department's Maintenance Division has been selected by the Metropolitan Transportation Commission (MTC) to receive Pavement Technical Assistance Program (P-TAP) funding for the pavement distress inspections of unincorporated County arterial and collector roads. Funding for the project will be $40,000. The Department is required to provide 20%matching funds ($8000). CONSEQUENCES OF NEGATIVE ACTION: Unincorporated County arterial and collector roads will not receive pavement distress inspection in 2008. METROPOLITAN Joseph P.Bort AletroCenter CAA TRANSPORTATION 101 Eighth Street Oakland,CA 94607-4700 COMMISSION TEL 510.817.5700 TTY/TDD 510.8175769 FAX 510.817.5848 L'-AIAIL info@mtc.ca.gov lt'EB www.mte.ca.gov Bill Dodd,Cbair June 25, 2008 naps C,..,)and Ca., Scott Haggerty,Gia Cbair AlaM.County. Tom Awnsiano Henry Finch G,y and Conn of San Fn"d— Assocaite Civil Engineer Tubrmlo 1i 2475 Waterbird Way .5.Uclu-runen,--"fFnus Flinc —I Ud–D`'"°'"p—, Martinez, CA 94553 Toru Bates Ciues of Alanuda Cwnq• Bob Blancbard RE: Pavement Management Technical Assistance PropTam (P-TAP) Round 10 So' Cimn,p and Gum Dean]. 'y Go-of Dear Henry: Sn,n Gan L'wn,,. Dave Cortese We are leased to inform you that subject to Commission approval in Jul Assneiadw of Ilay Arca�n,emm,:n� p Y J pp y, your DoresseAl.Giocopini project has been selected for P-TAP Round 10 funding. U.S.Ucpamncm nl Tnnspnrtaunn Federal D.Glover Project Type: PMS C.m.Cow C..n. Total project cost: $40,000 .-lune If.Hnittcd Local Contribution to be sent to MTC (20%): $8,000 San Fnncism Itar Gnanv,ion and Dcrelupn—,Cmnnus,wri Consultant selected to complete the work: IMS Steve,Unsey " "dG"`° MTC will enter into contract directly with the consultant for the total project cost. Sue Lempert We expect the contract to be ready in October, at which time your project will officially begin. As soon as the consulting firm is finalized,the selected consultant jai,Rubin will be contacting you to work out a detailed Workscope, Schedule, and Budget San Fnnci,cnAla,vr's A,,p„n,�•e (WSB). WSBs will be expected to clearly describe the scope of work, define the Bumr Sanipi specific tasks required, time for completion, and budget. S.,c flus s,7}anepnnanun —11 1,—mg Agcn- 3amer P.Spering You will also be required to send MTC a check for the local contribution amount shown above by July 3, 2008. Failure to submit the local contribution funds in a Adrienne3.Tlssier timely manner will disqualify your project and P-TAP funds may be rescinded. San Al—'C—ns,• Your local contribution check should be sent to: A y Worth Gsia of Co.-Cus.Cnuns) MTC Ken leager 101 Eighth Street San.Clan Cnunn Oakland, CA 94607-4700 Attention: Sri Srinivasan Steve Herninger Gmum Di—, Ann Flva- ugnm•E—dcc 0——,Opcnuons Andrew B.Fretnier Deeny d.e Dina-, eay%—T,di.Au,lu,riq Therese 6'.McMillan D.i,.,y Lace—Director,Puli y P-TAP Round 10 June 25, 2008 Page 2 Once both the WSB and local funds are received by MTC, a"notice to proceed"will be issued to the consultant and work will commence. MTC will pay the consultant directly upon the receipt of project deliverables. Please note that additional costs above and beyond P-TAP funds can be added to the MTC contract with one caveat. The caveat being that the difference is sent to MTC along with the local contribution. This project ends on September 30`h 2009. All costs must have been encumbered and invoiced by that date. As part of PTAP Round-10, you will receive two years of subscription to the online version of the StreetSaver(the MTC Pavement Management System). Upon receipt of the local contribution, we will send you an acknowledgement of the subscription. If you have any questions, please call me at 510-817-5793 or Mr. Sui Tan at 510-817-5844. Sincerely, r Sri Srinivasan Project Manager