HomeMy WebLinkAboutMINUTES - 08052008 - C.21 SEL
1-0: BOARD OF SUPERVISORS, BOARD OF DIRECTORS, Contra
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OF THE BLACKHAWK GEOLOGICAL HAZARD _
ABATEMENT DISTRICTen:i' Costa
1411A
FROM: JULIA R. BUEREN, PUBLIC WORKS DIRECTOR '',_= _ ,4 County
T"t COUty�
DATE: August 5, 2008
SUBJECT: APPROVE AND AUTHORIZE the Blackhawk Geologic Hazard Abatement District (GHAD)
General Manager, Richard D. Short, Kleinfelder West, Inc., or designee, to execute a contract with
Dover Construction for on-call maintenance services, Danville area. (Blackhawk GHAD Funds)
(District III) Project No.: 7760-6X5147
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE AND AUTHORIZE the Blackhawk GHAD General Manager, Richard D. Short, Kleinfelder Inc. or
designee, to execute a contract with Dover Construction in an amount not to exceed $160,000, to provide
Preventative Maintenance Services to the GHAD,for the period July 1,2008 through June 30,2010,Danville area.
FISCAL IMPACT:
There is no impact on the County General Fund. The Blackhawk GHAD is funded 100% through revenues
assessments levied on properties within the boundaries of the Blackhawk GHAD.
CONTINUED ON ATTACHMENT: El SIGNATURE.
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COM TEE
APPROVE OTHER
SIGNATURE(S): r A_ �� /
ACTION OF BOARD ON 402C J." APPROVED AS REC ENDED ✓ OT R
Of
VOTE F SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
,� COPY OF AN ACTION TAKEN AND ENTERED ON
UNANIMOUS(ABSENT /� IV ) MINUTES OF THE BOARD OF SUPERVISORS ON THE
AYES: NOES: DATE SHOWN.
ABSENT: ABSTAIN:
Contact: Warren Lai,Special Districts (313-2180)
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G:\SpDist\Board Orders\2008\Board Orders 08-05-08\BO Dover Construction ATTESTED �
BH2008-2010.doc JOHN CUL N, CLERK OF THE BOARD OF
SUPERVISORS and County Administrator
cc: County Administrator
Assessor
Auditor-Controller
Community Development BY: DEPUTY
County Counsel
Special Districts
SUBJECT: APPROVE AND AUTHORIZE the Blackhawk Geologic Hazard Abatement District (GHAD)
General Manager, Richard D. Short, Kleinfelder West, Inc., or designee, to execute a contract
with Dover Construction for on-call maintenance services, Danville area. (Blackhawk GHAD
Funds) (District III) Project No.: 7760-6X5147
DATE: August 5, 2008
PAGE: 2 of 2
REASONS FOR RECOMMENDATIONS AND BACKGROUND:
The Blackhawk GHAD annually contracts for scheduled asset maintenance including;the maintenance and annual
cleaning of 12.23 miles of concrete interceptor ditches. B-58 interceptor ditches and drainage systems are an
integral system designed to control surface water drainage,primarily in open space areas, and protect down slope
properties by collecting and conveying surface water runoff away from improved properties. It is necessary for the
GHAD to contract this cleaning and maintenance work annually as an element of its Preventive Maintenance
Program.
Additionally, the GHAD annually contracts with local contractors to provide emergency response assistance to
temporarily stabilize geologic hazards as they occur.
Certain maintenance contractors are asked to participate in GHAD emergency responses as Level 1 Responders.A
Level 1 Responder is contractually obligated to respond to GHAD emergencies in accordance with an escalating
schedule.
• Response Level 1 —Mobilize within 24 hours
• Response Level 2—Mobilize within 4 hours
• Response Level 3 —Mobilize onsite within 2 hours
The response team of contractors and consultants for the GHAD also must cooperate with and work along side other
emergency response teams from other agencies within the District(eg:The Homeowners Association—Emergency
Response Center(EOC) and the local Sheriffs Department., etc) during mutual assistance response conditions.
Dover Construction has provided preventive maintenance construction services for the Blackhawk GHAD and has
substantial value to the District in the institutional knowledge of GHAD field assets and District logistical
challenges.
CONSEQUENCES OF NEGATIVE ACTION:
Without Board approval, the District would not be able to carry out its mandate to prevent and mitigate
geologic hazards, putting properties and improvements at additional risk.