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Home My WebLink AboutMINUTES - 08052008 - C.18 : ....... sContra � TO: BOARD OF SUPERVISORS, AS THE BOARD OF '=—; -_�,; DIRECTORS FOR THE HILLCREST HEIGHTS GEOLOGIC HAZARD ABATEMENT DISTRICT Costa FROM: JULIA R. BUEREN, PUBLIC WORKS DIRECTOR °o•.. ��~ County COUI1 DATE: August 5, 2008 SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to amend and extend a contract with GEOLEX,Inc.,El Sobrante area.(Hillcrest Heights Geological Abatement District Funds)(District I) Project No.: 7756-6X5396 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with GEOLEX,Inc. effective August 1,2008,to increase the payment limit by$30,000.00 to a new payment limit not to exceed $100,000, and to extend the term of the original August 1, 2005 contract from August 1, 2008 to July 31, 2009 to act as General Manager of the Hillcrest Heights Geologic Hazard Abatement District (GHAD). FISCAL IMPACT: There is no impact to the County General Fund. The Hillcrest Heights GHAD is funded 100%through assessments levied on properties within the boundaries of the GHAD. CONTINUED ON ATTACHMENT: ❑x SIGNATURE: '�✓ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARE&MMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON O V %24L*4*ROVED AS REC MMENDED ✓ OT ER VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT / COPY OF AN ACTION TAKEN AND ENTERED ON ✓ UNANIMOUS(ABSENT Q»& ) MINUTES OF THE HILLCREST HEIGHTS GHAD BOARD ON AYES: NOES: THE DATE SHOWN. ABSENT: ABSTAIN: Orig.Div.: Public Works(Special Districts) Contact: Warren Lai (313-2180) VZ:st 2 G:\SpDist\Board Orders\2008\Board Orders 08-05-08\8-8-08(HH)GEOLEX,Inc. ATTESTED ext.doc JOH CULLE lerk of the Board of 5upervisors and County Administrator cc: County Counsel CAO B.Wigginton,Geolex,Inc. GHAD File&Contract File BY: DEPUTY i SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to amend and extend a contract with GEOLEX, Inc., El Sobrante area. (Hillcrest Heights Geological Abatement District Funds) (District 1) Project No.: 7756-6X5396 DATE: August 5, 2008 PAGE: 2 of 2 REASONS FOR RECOMMENDATIONS AND BACKGROUND: The Contra Costa County Public Works Department initiated an effort in May of 2005 on behalf of the Board of Directors of the GHAD to seek qualification statements for the Hillcrest Heights GHAD. The process was completed and the Public Works Department recommended GEOLEX,Incorporated be awarded the contract for a three-year period, from August 1, 2005 through July 31, 2008 to act as General Manager. Pursuant to Section 30 of the Contract,the County has the right to extend the term of the contract for an additional period not to exceed three years. In order to continue the services provided by GEOLEX, Incorporated under that contract, the Public Works Department recommends that the completion date for services provided under the contract be extended from August 1,2008 to July 31,2009,and the payment limit be increased by$30,000.00 from $70,000.00 to$100,000.00,to cover services provided during the extended term. A copy of the proposed Contract Amendment/Extension Agreement,with Amendment specifications is attached. CONSEQUENCES OF NEGATIVE ACTION: If the contract Amendment/Extension Agreement is not approved,the GHAD will have a lapse in management and oversight of GHAD activities. Contra Costa County CONTRACT AMENDMENT/ Number 478390 Standard Form L-9 EXTENSION AGREEMENT Fund/Org# 7756 Revised 2002 (Purchase of Services-Long Form) Account # 5396 Other# 1. Identification of Contract to be Amended. Number: 478390 Effective Date: August 1, 2005 Department: Public Works Subject: Hillcrest Heights Geologic Hazard Abatement District Consultant Duties 2. Parties. The County of Contra Costa, California(County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: GEOLEX, Incorporated Capacity: Corporation Address: P.O. Box 374,Aptos, CA 95001 3. Amendment Date. The effective date of this Amendment/Extension Agreement is August 1, 2008. 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the"Amendment Specifications" attached hereto which are incorporated herein by reference. 5. Extension of Term. The tern of"the above described Contract between the parties hereto is hereby extended from August 1, 2008 to.luly 31, 2009, unless sooner terminated as provided in said contract. 6. Payment Limit Increase. The payment limit of the above described Contract between die parties hereto is hereby increased by$30,000.00, from $70,000.00 to a new total Contract Payment Limit of$100,000.00. 7. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF SUPERVISORS ATTEST: Clerk of the Board of Supervisors By By "Ir n/Designee Deputy CONTRACTOR Name of business entity Name of business entity 4'eo ' e ANG By Cit/ �cs By (Signature of individ r officer) (Signature of individual or officer) Pikes ,� / �s�� „ , �y/��•rAy /� 01A)r..*AJ (Print name and title B, if applicable) (Print name and title A, if applicable) Note to Contractor:For Corporations(profit or nonprofit),the contract must be signed by two officers.Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on Form 1,2. L-9 (Page 1 of 1) CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF CONTRA COSTA On b L_ beforp me, JOELLEN CHRISTINE WATERS, Notary Public, personally appeared 4,60 v3DL r �fl,94,69,17_r� J 069 who proved to me on the basis of satisfactory evidence to be the persoris)whose name(s) Xaile' subscribed to the within instrument and acknowledged to me that he/eft y executed the same in his/befl—tit authorized capacitAjesl, and that by his/hathWr signatur the instrument the perso , or the entity upon behalf of which the persocted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the forgoing paragraph is true and correct. WITNESS my hand and official seal. ---------------------------------------- -- - - - - - w ' Commmmon• 1706494 Si nature of Notary Public ; "way 11bNC -COW"" Con" Costa Cow" i OMp41p11sIbr 17.2mo i ------------------------------------ i i i i i AMENDMENT SPECIFICATIONS Contract Number 478390 Between County for Public Works Department and GEOLEX,Incorporated Dated August 1,2005 As Amended Effective July 31,2008 1. Appendix B of the Contract is modified as follows: The hourly rate for William Wigginton, General Manager, is increased from $160.00 per hour to $165.00 per hour for services performed during the extended term from August 1, 2008 to July 31, 2009. 2. The Contract Amendment/Extension Agreement, including these Amendment Specifications, will be governed by and construed in accordance with California law. The venue of any litigation pertaining to the Contract Amendment/Extension Agreement will be Contra Costa County, California. 4. Except for the Amendment Specifications agreed to herein, the Contract of August 1, 2005, remains in full force and effect. [End of Amendment Specifications-Effective July 31, 2008] Cor;l.Ta Costa County APPROVALS/ACKNOWLEDGMENT Number 47w ' Standard Form L-2 (Purchase of Services - Long Form) Revised 2002 APPROVALS RECON S/IENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL By: By: Designee Deputy APPROVED: COUNTY ADMINISTRATOR By: Designee ACKNOWLEDGMENT STATE OF CALIFORNIA ) ss. COUNTY OF CONTRA COSTA ) On , before me, (insert name and title of the officer),personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me tha he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS MY HAND AND OFFICIAL SEAL. (Seal) Signature ACKNOWLEDGMENT(by Corporation,Partnership,or Individual) (Civil Code§1189) T 7 ( D— 1 —f' 11