HomeMy WebLinkAboutMINUTES - 08122008 - D.1 (2) TO: BOARD OF SUPERVISORS .� CONTRA
FROM: Carlos Baltodano, Interim Director of Human Resources COSTA
DATE: August 12, 2008. - COUNTY
SUBJECT: Total Compensation Status Report
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ACCEPT the status report from the Human Resources Department on the Total Compensation Study/Survey.
-- FINANCIAL IMPACT:
The fiscal impact of this request will result in a net county cost of less than$100,000.
BACKGROUND:
On March 18, 2008, the Board of Supervisors approved a recommendation to develop a plan for calculating,
comparing, and disclosing "total compensation" costs and retiree health costs for all County employees. The
Human Resources Department was directed to ascertain total compensation costs and retiree health costs
from other public agencies in conducting its surveys. The purpose was to develop criteria and a plan to
compare the Contra Costa County's total .compensation for its employee classifications with the total
compensation paid by the other nine (9) Bay Area Counties.
Due to the numerous classifications, it was determined that a consultant was needed to assist with
establishing benchmarks.and conducting the study/survey. In May 2008, the Human Resources Department
conducted a pilot program analyzing Total Compensation components applicable to the Deputy Sheriff and
Deputy Sheriff Recruit classifications. Thereafter, on June 25, 2008, Human Resources Department issued a
Request For Proposal for a comprehensive total compensation study.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE , OTHER
SIGNATURE(S): p
ACTION OF BOARD ON Q � � B APPROVED AS RECOMMENDED X OTHER
¢\0-PEJ1J ZXA j'Ci�frG�t
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
UNANIMOUS(ABSENT COPY OF AN ACTION TAKEN AND ENTERED ON THE
AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
ABSENT: ABSTAIN: SHOWN. pp
Orig. Dept: Carlos Baltodano,5-1766 ATTESTED b/ _
cc: Human Resources Department JOHN B.CULLEN, C ERK OF THE BOARD OF
County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR
County Counsel
Auditor-Controller
BY DEPUTY
M382(10/88) 1
i
The Human Resources Department received two responses to its Request For Proposal to retain a consultant
to conduct a comprehensive Total Compensation Survey/Study. The responses were from Mercer and Hay
Group. The Human Resources Department staff have reviewed the responses and finds that there are some
differences between the two responses. The differences between the two proposals are in price and in
methodology. It appears that the Hay Group response incorporates a more thorough analysis of total
compensation with reporting at each step including defining which benefits and salaries are included for
survey, type of data to collect and development of template for future survey instruments,
SCOPE OF SERVICES
Both Mercer and the Hay Group identified the scope of services as follows:
I. Identification of Benchmark and Multi Position Classifications
II. Analysis of Total Compensation of those benchmark classifications (includes mutual understanding of
Total Compensation definitions, requirements, and expectations)
Ill. Final Total Compensation Report and spreadsheet revealing results of survey and maintenance
recommendations.
TIMELINE
Mercer: 9-10 Weeks Beginning September
Hay Group: 10-12 Weeks Beginning September
METHODOLOGY/Work Plan
Both respondents will incorporate the following work plan:
1) Project Planning
2) Identification of benchmark and multi-position classifications
3) Total Compensation Study
4) Delivery of preliminary and final written compensation survey.reports
COSTS/FEES
Mercer: $59,000 $72,000
Hay Group: $78,000 - $99,000
Further .review of the responses will be conducted the week of August 4, 2008 with the consulting firms in
order to ensure that the information submitted meets the County's needs. There are several issues that need
clarification before a final selection is made. These issues include: the extend of data needed to be supplied
by County staff, the merits of face-to-face interviews versus conference calls, training of County staff, and
leaving a template and database for future total compensation surveys.
After this review is complete, Human Resources will recommend approval of one of these vendors, and will be
able to inform the Board of this selection.
f
ADDENDUM
August 12, 2008
Agenda Item D.1
On this day,the Board of Su'pervisors.considered accepting a report from the Human Resources
Department on the status of the Total Compensation Study.
Carlos Baltodano, Interim"Director of Human Resources, introduced the item.
John Cullen; County Administrator, added that as total compensation information is collected it
will be shared with the Board.
Supervisor Uilkema commented on the methodology, asking if the information will be
cumulative or if it will be able to be broken out to see its benefit components. She added it will
be important to break out and view the information.
Mr. Baltodano responded that the information will be viewable various ways within a matrix.
The Chair called for public comment and the following people spoke:
Jim Bickert, Deputy Sheriff Association, addressed the release of'total compensation data on the
County's website, saying the Supervisors have already gone above and beyond in providing data,
and for the Contra Costa Times to request specific employee names along with the current
information is an act of hubris. .
Rollie Katz, Public Employees Union, Local #1, said he wasn't sure that benefit numbers could
provide an accurate apples to apples comparison to other counties because of other variables.
Supervisor Bonilla asked if the result of the study/survey will be a useful program that
employees in Human Resources can use.
Mr. Baltodano responded that yes, we will receive a software package that we can continue to
use from this point on. He noted that staff training on the software is part of the contract.
Supervisor Uilkema suggested that as the effort progresses, a report be made back to the Board
to ensure that the product is going to be a useful, ongoing, modifiable tool for the County to use.
By a unanimous vote with none absent, the Board of Supervisors took the following action:
Accepted the Status Report on the Total Compensation Study/Survey.