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HomeMy WebLinkAboutMINUTES - 07082008 - D.1B Contra TO: BOARD OF SUPERVISORS FROM: JOHN CULLEN, COUNTY ADMINIS Costa DATE: JULY 8, ?008 County SUBJECT: CONSIDER PARTICIPATION IN THE CENTRAL CONTRA COSTA SOLID WASTE AUTHORITY'S STUDY ON THE IMPACT OF TRASH COLLECTION VEHICLES ON PAVEMENT SPECIFIC REQUEST(S)OR RECOMMI-NDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: CONSIDER Contra Costa County's participation in the Central Contra Costa Solid Waste Authority's(CCCSWA) study on the impact of trash collection vehicles on pavement to be funded from the County's member agency reserve account with the CCCSWA; and ADVISE the County's representatives on the CCCSWA Board of Directors of the Board of Supervisors' recommendation. CONTINUED ON ATTACHMENT: 0 SIGNATURE: LL04— RECOAMIENDA OF COUNTYADMINIS7R.4TOR RECOMMENDATION Or BOARD('OA1191'1'TGE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON �- 0 gj/0 0 .11'PROVE' .aS RI:C'0;1;IL,NI)I:U O'11 lER FOTL:OF SUP ERVISORS: 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON X UVANIMOL!'S(1135'L:NT �/t d�� ) MINUTES OF THE BOARD OF SUPERVISORS ON THE AYES: NOES: DATE SIIOWN. ABSENT: ABSTAIN: Contact: J.Crapo,CAO's 011-ice,335_1021 e C::\DOCLJMF-1\jcrapo.DS\LOCALS-1'I'enip\notes593C09\-4161311.doc ATTESTED JOHN C ULLI:.'.CIA OF THE BOARD OF SUPERVISORS cc: D.Barn,DCD J.Bueren,PWD Members Central Contra Costa Solid Waste Authority ` BY: DEPLA Y SUBJECT: CONSIDER PARTICIPATION IN THE CENTERAL CONTRA COSTA SOLID WASTE AUTHORITY'S STUDY ON THE IMPACT OF TRASH COLLECTION VEHICLES ON PAYVEMENT DATE: JULY 8, 2008 PAGE: 2 of 3 FISCAL IMPACT: No impact to General Fund. The $12,500 for the County's share of the study would be funded from the County's member agency reserve account with the CCCSWA. BACKGROUND AND REASONS FOR RECOMMENDATIONS: Many cities and counties struggle with the difficult task of funding adequate street maintenance. State and local budgets continue to decrease. The purchasing power of State gas tax has remained flat and has started to decrease in more recent years. As gas tax revenues have remained flat the California Highway Construction Cost index has increased dramatically along with vehicle miles of travel and distressed lane miles causing additional strain on the gas tax revenue. Statistics show that refuse, construction, and transit vehicles can cause up to 60%of total vehicle damage to public streets annually, which can cost jurisdictions tens of thousands to millions of dollars to repair. In order to address this issue, the CCCSWA is conducting a study on the impact of trash collection vehicles on pavement.The CCCSWA has retained the services ofHF&H Consultants,LLC who have performed similar studies for other California agencies. The purpose of the study will be to assess the impact and determine what fee amount would be adequate to mitigate the impact and could therefore be assessed against franchise Hauler and allowed as pass-through in collection rates. The CCCSWA member agencies of the Solid Waste Authority are the Town of Danville, Cities of Lafayette, Moraga, Orinda and Walnut Creek and Contra Costa County. Each jurisdiction has been given the opportunity to participate in the study and all but Contra Costa County and Danville have so far decided to participate.The Board of Supervisors is being asked to advise its representatives on the CCCSWA Board of Directors about whether the County should participate and approve an expenditure of$12,500 funding from the County's member agency reserve account. Participating in the study with other jurisdictions also provides a cost savings of up to $10,000 over the County having to fund a similar study on its own. Most of the deterioration of streets is caused by vehicle size and weight. A single, large truck can cause as much damage as thousands of automobiles. Solid waste, recycling, and yard waste vehicles (refuse vehicles) are the heaviest vehicles regularly operating on residential streets. The consultant,HF&H Consultants,LLC has indicated that although costs differ from one jurisdiction to another, the costs are significant: Studies have been done in several cities with the following.results. • City of Modesto estimated the annual impact of refuse vehicles on the City's street maintenance costs to be $1.7 million; • City of Santa Rosa estimated the annual impact to be $2 million; • City of San Rafael calculated the annual cost of residential refuse vehicles to be $200.000:. • City of Petaluma calculated the annual impact of refuse vehicles to be $1.3 million; • City of Napa calculated the annual cost to be $1.2 million associated with refuse vehicles; and, 0 City of Livermore calculated the annual cost to be $838,000 for refuse vehicles. SUBJECT: CONSIDER PARTICIPATION IN THE CENTERAL CONTRA COSTA SOLID WASTE AUTHORITY'S STUDY ON THE IMPACT OF TRASH COLLECTION VEHICLES ON PAYVEMENT DATE: JULY 8, 2008 PAGE: 3 of 3 Refuse vehicle impact fees,based on a study demonstrating a nexus between the fee and the related costs can help finance the maintenance of County.streets. • The City of Livermore has incorporated a refuse vehicle impact fee into its franchise that will.generate over $800,000 annually; • The City of Petaluma has incorporated a refuse vehicle impact fee into its new franchise that will generate approximately $200,000 annually; • The City of San Rafael recently approved a fee that will generate approximately $200,000 annually; and, • The Cities of Mill Valley, Belmont, and Union City have all implemented vehicle impact fees which will generate in excess of$100,000 each year for each city. The City of Antioch has also recently incorporated a refuse vehicle impact fee into its franchise that is estimated to generate approximately$800,000 annually. The decision to participate in the study will not automatically result in a fee increase. The study will provide valuable information on the impact of refuse vehicles on County streets within the CCCSWA service area. The information presented in the study will provide information required to allow each participating member agency to adopt a fee if they so choose. By participating in this study, the County will obtain valuable information regarding collection vehicle impacts and potential revenue that could be generated to help maintain roads. The information will be critical to make a determination as to whether or not to adopt a fee and whether it would be all or a portion of the fee allowed for their jurisdiction based on the study results. If a member agency decides to adopt a vehicle impact fee,that amount would be charged by the CCCS WA onto the franchise hauler and allowed as pass-through in that member agency's collection rates. The study results will be valid for 5 years. If the County decides not adopt and impose fees for 2009, the study could be used to justify adoption of fee through 2013.