HomeMy WebLinkAboutMINUTES - 07082008 - C.98 TO: BOARD OF SUPERVISORS
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FROM: Tom Whittington, Director 6 "r' Costa
Office of Inforn►ation Technology xr rs
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�a �o�h�h County '
DATE: July 8, 2008
SUBJECT: IBM Software Maintenance and Support
SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with IBM Corporation, on
behalf of the Department of Information Technology, in the amount of$300,000.00 to purchase software
maintenance and support services.
FINANCIAL,IMPACT
The cost of$300,000.00 is budgeted for 2008/2009 and charged out to user departments via DoIT monthly
billing charges.
BACKGROUND
The Department of Information Technology initiates the purchase and renewal of software maintenance and
support services from IBM Corporation each year on behalf of various County Departments. The related
departments are charged 1'6r their share of the maintenance and support service fees, as applicable.
In accordance with Administrative Bulletin No 611.0, County Departments are required to get Board approval
for single item purchases over $100,000. The County Administrator's Of Lice has reviewed this request and
recommends approval.
CONTINUED ON ATTACHMENT: ❑ YES SIGNATURE:
❑ RECOMMENDATION OF COUNTY ADMINISTRATOR❑ RECOMMENDA ION OF B09D COMMITTEE
❑ APPROVE ❑ OTHER
SIGNATURI: (S):
ACTION OF BOARD ON ' OP- 4&�
APPROVED AS RECOMMENDED OTHER ❑
VOTE OF SUPERVISORS: 1 HEREBY CERTIFY THAT THIS IS A TRUE AND
CORRECT COPY OF AN ACTION TAKEN AND
UNANIMOUS(ABSENT /1�2� ) ENTERED ON THE MINUTES OF THE BOARD OF
AYES: NOES: SUPERVISORS ON THE DATE SHOWN.
ABSENT:_ ABSTAIN: ATTESTED
Contact: Toni Whittington (31201) JOHN CULLEN ERK OF THE BOARD OF
b SUPERVISO 'AND COUNTY AD111NIS"IRATOR
cc: Department of Information Technology
B. Riveira,CAO By ty
General Services(Purchasing)
Auditor-Controller
G:',necounlin;_:Poruu:,Purchasing IBM renewal dpo 19683 130.doc
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SUPPLEMENTAL APPROVAL FORM FOR ITEMS OVER $25,000
Department: Information Technology Date: June 20, 2008
Authorized Requestor: Joanne Buenger Telephone: (925) 313-1202
Authorized Requestor Signature(e� ��-�,�
1. Item: Annual renewal of IBM Software maintenance and:support for County
owned IBM Equipment located at 30 Douglas Drive.
2. Single Item F-1 Integrated System
3. How does this purchase meet the Departments operational needs?
Proprietary Software; required by manufacturer to continue use.
4. Estimated cost of equipment: $300,000.00
5. Funding Source: Budgeted for 08-09 and charged out to user departments through
DoIT monthly billing charges.
6. County Administrator Approval
Signature: 40i074 Date: '�zflae