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Home My WebLink AboutMINUTES - 07222008 - C.59 ��•_s___.L_,,o� TO: BOARD OF SUPERVISORS = - ; Contra - .`.. FROM: JOSEPH VALENTINE, DIRECTOR Costa o; ;„.,,;� � EMPLOYMENT & HUMAN SERVICES x, z; DEPARTMENT �osT _:.: �~, County A �oUrz� DATE: JULY 22, 2008 SUBJECT: AUTHORIZATION TO SUBMIT APPLICATION AND ACCEPT ADDITIONAL FUNDING FOR 2008 EARLY HEAD START CONTINUATION GRANT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION (S): APPROVE and AUTHORIZE the Employment& Human Services Director,or designee,to submit an application to and accept funding from U.S. Department of Health and Human Services, Administration for Children and Families, to increase the Training & Technical Assistance budget by $238 for a new total contract payment limit of$2,017,565 for Early Head Start program services with no change to the period of January 1 - December 31, 2008. (Budgeted, 100% Federal funds) (All Districts) CONTINUED ON ATTACHMENT: X_YES SIGNATURE: �ECOMMENDATION OF COUNTY ADMINISTRATOR REi OMMENDATION OF BOARD COMMITTEE 4--'APPROVE OTHER SIGN=URE(SY.,� c ACTION OF BOARD ON APPROVE AS RECOMMENDED OTHER VOTE OF SUPERVISORS X I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENTS ) AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: ATTESTED JOHN CU EN,CL RK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: Katharine Mason,646-5540 Cassandra Youngblood,313-1712 CC: CAO EHSD Grantor BY: DEPUTY Employment& Human Services Department PageTvuo FY 2008-09 Early Head Start Continuation Grant(amendment) July 22, 2008 FISCAL IMPACT: If awarded, funding will be appropriated into the Department's FY 2008-09 budget. A 20% non-federal match for these additional funds is $59. This required match is achieved through collaboration with State Child Development programs and the volunteer hours accrued by Head Start parents and community partners. 100% Federal funds(CFDA 93.600) CHILDREN'S IMPACT STATEMENT: The Community Services Bureau of the Employment & Human Services Department's Early Head Start program supports three of Contra Costa County's community outcomes - Outcome 1: "Children Ready for and Succeeding in School," Outcome 3: "Families that are Economically Self-sufficient," and, Outcome 4: "Families that are Safe, Stable, and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. REASONS FOR RECOMMENDATIONS/BACKGROUND: On September 18, 2007, the Board of Supervisors approved submission of a 2008 Early Head Start Continuation grant to Administration for Children and Families (ACF). The County, as Early Head Start grantee, was awarded $2,017,327. Since the award,ACF has identified additional funds for training and technical assistance for Head Start and Early Head Start grantees. ACF determined that Contra Costa County is eligible for an additional $238 allocation. In order to receive this award, the Department must submit an application. Please see the attached 16-point narrative. This additional funding application will be reviewed and approved by the Head Start Policy Council on July 16, 2008. Contra Costa County Employment & Human Services Department Community Services Bureau 2008 Early Head Start Program Continuation Grant Funding Application (amendment) EXECUTIVE SUMMARY INCOMING FUNDS NARRATIVE STATEMENT 1. PROJECT/PROGRAM TITLE. Early Head Start Program Continuation Grant Funding Application amendment for Budget Period 1/1/08 through 12/31/08. 2. FUNDING AGENCY. Department of Health and Human Services, Administration for Children and Families (ACF), Washington, D.C. 3. SUBMITTAL STATUS. This is a submission of application for continuation grant funding for FY 2008. This submission accounts for additional Training & Technical Assistance (T & TA) funds as identified below in 7. Budget Summary. 4. PROPOSED TERM. Funding must be requested annually. The standard one year budget period is from 1/1/08 through 12/31/08. The budget summary is below. 5. CURRENT FUNDING. Funding for Head Start and Early Head Start is provided by federal dollars. Contra Costa County, as Grantee, is required to generate a 20% match of the total project budget, which may be in cash or in-kind contributions, fairly valued. 6. FUTURE FUNDING. Application for continuation grant funding must be submitted each year. 7. BUDGET SUMMARY FY 2008 EHS Program Budget Categories: Operation Personnel $378,349 Fringe Benefits $279,809 T& TA $49,209 Travel $5,013 Supplies $32,720 Contractual $1,172,449 Other $56,506 Sub-Total of Direct Charges $1,974,055 Indirect Costs $43,510 Total;Federal Amount Bein Re uested $290.:17,..565 Non-Federal Share $504,391 8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates the Early Head Start Program, which is administered and staffed by the Employment & Human Services Department, Community Services Bureau. 9. PROGRAM NEED. The Community Services Bureau serves the needs of low- income children (3-5 years of age under Head Start, and prenatal - 3 yrs under Early Head Start) and their families, by providing quality childcare, child development, and other services such as medical and dental needs. 10. RELATIONSHIP TO OTHER PROGRAMS. The Community Services Bureau's Early Head Start program combines Federal Head Start and State Child Development funding into one cohesive program. The Bureau also has strong collaborations with other departments within the County and partners with community based organizations, local private businesses, schools, non-profits, and volunteer organizations. 11. PROJECT GOALS. (Same goals and objectives for both Head Start and Early Head Start) Goal A: Strengthen intervention and prevention services to address serious health needs of children. Goal B: Enhance program training and curriculum components to address need for improved school readiness. Goal C: Increase collaborations with community partnerships that assist families to achieve individual financial and employment goals. 12. STATED OBJECTIVES. • By July 2008, implement at least three (3) collaborative projects focusing on obesity, asthma and lack of dental care. • By July 2008, integrate the I Am Moving—1 Am Learning program into Head Start and Early Head Start service areas. • By July 2008, in collaboration with Contra Costa County Public Health, develop at least three (3)online training modules to assist staff and families in supporting the various health care needs of enrolled children. • By January 2008, develop a plan to enhance the development of children's language, literacy, math, and science skills in the classroom and at home. • By December 2008, implement phase 1 of the plan to train staff and offer training to families that results in enhanced development of children's language, literacy, math, and science skills in the classroom and at home. • By December 2008, increase opportunities for parents to participate in education, technical, and vocational programs based on needs and interests of parents as identified through surveys, family partnership agreements, and ongoing community assessment. i I ` • By December 2008, establish collaborative links with at least two (2) community based organizations to offer services that assist families in acquiring the skills necessary to increase their financial literacy and ability to develop their assets. • By June 2008', establish collaborative links with Contra Costa County EHSD Workforce Services Bureau and other community agencies to ensure seamless work and training opportunities combined with quality childcare. • By June 2009, evaluate progress in implementation and make necessary adjustments to ensure the effectiveness of the plan. 13. ACTIVITY SUMMARY. Program continues to provide high-quality services. 14. EVALUATION METHOD(S). Measurable, results-based child and family outcomes have been implemented, such as the required State of California's Desired Results Developmental Profile, for programs providing services through collaboration with the State of California Department of Education. 15. CHANGES COMPARED TO PRIOR YEAR (if any). Goals and Objectives cover FY 2008 — FY 2010. Policy Council has been involved in the development, review and evaluation process of the goals and objectives. 16. POTENTIAL CONTROVERSIAL ISSUES. None. Public perception of the Head Start and Early Head Start programs remain positive. The Policy Council will approve submission of this additional funding grant at its July 16, 2008 meeting.