HomeMy WebLinkAboutMINUTES - 07222008 - C.104 1E SE L p�
TO: BOARD OF SUPERVISORS Contra
FROM: Tom Whittington, Director Costa
Off ce' of Information Technologyti;�°� Count
--------- y
DATE: July /212, 2008
SUBJECT: Purchase of Public Safety Communication Towers
SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with Valmont Structures, on
behalf of the Department of Information Technology, to purchase (1) one 140 foot communication tower in an
amount not to exceed $400,000
FINANCIAL IMPACT
The cost of$400,000 is approved, secured and 100% funded through a Homeland Security Grant.
The grant has been,accepted by the Office of the Sheriff and funding for the tower is included in Project
numbers 1 A and 1 B.
The two CFDA #'s associated with this funding are as follows:
Project 1A - CFDA # 97.074
Project 1B - CFDA # 97.073
BACKGROUND
The Department of Information Technology has determined that the existing communication tower at Highland
Peak needs to be replaced. The Highland Peak communications tower is an essential part of the County's existing
public safety radio system and due to its age and condition requires replacement.
This communication tower is essential to the operation of the County's public safety radio system and failure of
this tower would seriously impact public safety communications.
In accordance with Administrative Bulletin No 611.0, County Departments are required to get Board approval
for single item purchases over $100,000 The County Administrator's Office has reviewed this request and
recommends approval.
CONTINUED ON ATTACHMENT: ❑ YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR❑ RECOMMENDATION OF BOAR COMMITTEE
�PPRO' VE ❑ OTHER
SIGNATURE (S):
ACTION OF BOARD ON
APPROVED AS RECOMMENDED YJ OTHER ❑
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND
—�7 CORRECT COPY OF AN ACTION TAKEN AND
UNANIMOUS(ABSENT �v- ) ENTERED ON THE MINUTES OF THE BOARD OF
AYES: NOES: SUPERVISORS ON THE DATE SHOWN.
ABSENT:_ ABSTAIN: ATTESTED
Contact: Tom Whittington(31204) JOHN CULL LERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
cc: Department of Information Technology.
Office of the Sheriff By. l"sor)D Deputy
Auditor-Controller
General Services(Purchasing)
B. Riveira,CAO
C:\DOCU M I---I\briveii:a.l.)S\LOCALS-1 VI•emp\notes877 D I P\-183341 1.doc
SUPPLEMENTAL APPROVAL FORM FOR ITEMS OVER $25,000
Department: Information Technology Date: July 9, 2008
Authorized Requestor: Tom Whittington Telephone: (925) 313-1204
Authorized Requestor Signature:
1. Item: (3) 10 ft. X 20 ft. X 9 ft. Prefabricated Equipment Shelters
2. Single Item ® Integrated System
3. How does this purchase meet the Departments operational needs?
To house radio equipment for the East Bay Regional Communications System
(EBRCS)
4. Estimated cost of equipment: $200,000.00
5. Funding Source: Funds are secured by a California State Homeland Security
Grant which has been accepted by the Office of the Sherriff.
Project 1A CFDA # 97.074,
Project 1 B CFDA # 97.073
6. County Administrator Approval
Signature: Date: �� 08