HomeMy WebLinkAboutMINUTES - 07222008 - C.103 TO: BOARD OF SUPERVISORS L Contra
FROM: Tom Whittington, Director Costa .
Office of Information Technology
DATE: July. 22, 2008
cou. . `P County.
SUBJECT: Purchase of Public Safety Communication Shelters613
SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent to execute a.purchase order with Thermo Bond Buildings
Inc., on behalf'of the Department of Information Technology, to purchase (3) three communications shelters in
an amount not to exceed $200,000
FINANCIAL IMPACT
The cost of$200,000 is approved,.secured and 100% funded through a Homeland Security Grant.
The grant has been accepted by the Office of the Sheriff and funding for these shelters is included in Project
numbers l A and I B.
The two CFDA#'s associated with this funding are as follows:
Project IA -CFDA # 97.074
Project 1 B - CFDA # 97.073
BACKGROUND
The Department of Information Technology has determined that additional communication shelters are needed at
Highland Peak, Turquoise Drive and Cummings Peak. These shelters are required to continue build out of the West
and East County Cells of the East Bay Region Communications System (EBRCS).
Without these additional'shelters, development of the EBRCS will be delayed in Contra Costa County.
In accordance with Administrative Bulletin No 611.0, County Departments are required to get Board approval
for single item purchases over $100,000 The County' Administrator's Office has reviewed. this request and
recommends approval.
CONTINUED ON ATTACHMENT: ❑ YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR❑ RECO ENDATION OF BOARD COMMITTEE
APPROVE ❑ OTHER
SIGNATURE (S):
ACTION OF BOARD ON
APPROVED AS RECOMMENDED W] O HER ❑
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND
CORRECT COPY OF AN ACTION TAKEN AND
�C UNANINIOUS (ABSENT ENTERED ON THE MINUTES OF THE BOARD OF
AYES: NOES: SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN: ATTESTED
Contact: Torn Whittington(31204) JOHN CULLEN C ERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
cc: Department of Information Technology
Office of the Sheriff By C�Vk-A-,LC,-,,;x::�) Deputy
Auditor-Controller
General Services(Purchasing)
B.Riveira,CAO
/CUME-1\briceira.DS\LOCALS—I'�femp`aioles877D111Purchasing Radio Shelters BO.doc
SUPPLEMENTAL APPROVAL FORM FOR ITEMS OVER $25,000
Department: Information Technology Date: July 9, 2008
Authorized Requestor: Tom Whittington Telephone: (925) 313-1204
Authorized Requestor Signature:
1. Item: (1) 140 foot Communications Tower
2. Single Item Integrated System F-1
3. How does this purchase meet the Departments operational needs?
DoIT has determined that the existing communications tower at Highland Peak
needs to be replaced. This tower is an essential part of the County's existing
public safety radio system. Due to the age and condition of the tower,
replacement is necessary.
4. Estimated cost of equipment: $400,000.00
5. Funding Source: Funds are secured by a California State Homeland Security
Grant which has been accepted by the Office of the Shefriff.
Project 1A CFDA.# 97.074
Project 1 B CFDA # 97.073
6. County Administrator Approval
Signature: Date: 711
I