HomeMy WebLinkAboutMINUTES - 09182007 - C.01 tip
TO: BOARD OF SUPERVISORS - Contra
FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR �� �s Costa
DATE: September 18, 2007 l - County
SUBJECT: Amendment No. 1 to an existing Consulting Services Agreement with Harris and Associates,
Inc. (District II & IV) (Drainage Area Zone 3B Funds) Project No.7520-6B8345-07
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Amendment No. 1 to an
existing Consulting Services Agreement with Harris and Associates, Inc. effective September 18, 2007,
update Appendix B for the additional and modified wage rates, and to increase the payment limit by
$280,000 to a new payment limit of $480,000 with no change to the contract dates in order to provide
construction management services for the Lower Walnut Creek Interim Protection Project in the Walnut
Creek area.
FISCAL IMPACT:
This contract amendment allows for an additional $280,000 (100% Drainage Area Zone 3B Funds) above
the previously approved contract for $200,000. There is no impact to the General Fund.
Continued on Attachment: ® SIGNATURE:
[RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE
L��40PROVE OTHER
SIGNATURE(S):
ACTION OF BO R ON by� �� APPROVED AS RECOMMENDED OTHER ❑
VOTE QF SUPERVISORS
UNANIMOUS (ABSENT I hereby certify that this is a true and correct copy of an
AYES: NOES: action taken and entered on the minutes of the Board of
ABSENT: ABSTAIN: Supervisors on the date shown.
ATTESTED:
MC:kg
G:\Const\BO\2007\9-18-07 Harris Increase Lower WC.doc JOHNCTJLLEN, Clerk of the Board of Supervisors
Contact: Mike Carlson(313-2321) and County Administrator
c: County Administrator
Auditor-Controller
Public Works By , Deputy
Design
J. Dowling,Construction
Contractor
SUBJECT: Amendment No. 1 to the On-Call Consulting Services Agreement with Harris and
Associates, Inc. (District II & IV) (Drainage Area Zone 3B Funds)
DATE: September 18, 2007
PAGE: 2 of 2
REASONS FOR RECOMMENDATIONS AND BACKGROUND:
On April 10, 2007, the Board of Supervisors declared an emergency and authorized the Chief Engineer,
Flood Control and Water Conservation District, to proceed in the most expeditious manner for the Lower
Walnut Creek Interim Protection Measures project. An emergency declaration was necessary in order to
immediately address the potential flooding risk and take corrective action within the one-year period
prescribed by the U.S, Army Corps of Engineers (see ITEM C.71 on April 10, 2007 for further details).
Public Works immediately began the design process to prepare construction plans, specifications and
estimates for the Lower Walnut Creek Interim Protection Measures project.
On August 7, 2007, the Public Works Department opened bids for the project. The contract was awarded
to Pacific States Environmental Contractors, Inc. in the amount of $2,802,888.20. Currently, Public
Works has a consulting services agreement with Harris and Associates, Inc. for construction management
services in order to meet the schedules for various County projects on an as needed basis. Staff selected
Harris and Associates, Inc. through the standard consultant selection process of requesting proposals,
selecting the top proposals for interviews, interviewing the top candidates, and then entering into an
agreement. Due to the emergency nature of the project, Public Works has already begun using Harris
and Associates, Inc. to assist in awarding the project and performing construction management duties for
the project. The current Consulting Services Agreement has monies remaining but we are recommending
the addition of $280,000 to the agreement. This value represents the anticipated cost to provide
construction management services for this project.
The existing consulting services agreement with Harris and Associates, Inc. was established in June of
2007. As a part of this amendment we have updated the rate schedule (Appendix B of the contract) to
reflect additional job titles and salaries as required for this project.
CONSEQUENCES OF NEGATIVE ACTION:
If the amendment is not approved, the design of the Lower Walnut Creek Interim Protection Project will
be delayed.
AMENDMENT No. 1
ON-CALL CONSULTING SERVICES AGREEMENT
Harris and Associates, Inc.
1. Parties:
Effective on June 26, 2007, the County of Contra Costa, a political subdivision of the State of
California, hereinafter referred to as "Public Agency," and Harris and Associates, Inc., hereinafter
referred to as "Consultant," mutually agree and promise as follows:
A. To increase contract payment limits by $280,000.
$280,000 for the Lower Walnut Creek Interim Protection Measure Project
2. Purpose:
The parties desire to amend the agreement they entered into effective June 5, 2007, entitled "On-
Call Civil Engineering Consulting Services Agreement," hereinafter referred to as the "Agreement."
The Agreement is to provide construction management and inspection services on an on-call basis
for Public Works staff. This amendment is necessary to reimburse the Consultant for expected
work beyond the original limits of the existing On-Call Consulting Services Agreement.
3. Amendment(s) to Agreement:
Amend Section 1(e):
Agreement Payment Limits to $480,000:
Amend Appendix B: Rate Schedule (attached and valid until April 30, 2009) to include a new
position: Project Director at an hourly rate of$180 and modify the Senior Inspector
hourly rate to $125.
4. Remaining Provisions:
Except for the changes made by this Amendment, all provisions of the Agreement shall remain in
full force and effect.
5. Signatures:
These signatures attest the parties' agreement to this Amendment.
PUBLIC AGENCY CONSULTANT
BY By.
Maurice iu Ario Madel
Public Works Director Vice President .
w
By:
Marian Ross
Chief Financial Officer
Note to Consultant: For corporations, the contract must be signed by two officers. The first signature
must be that of the chairman of.the board, president or vice-president; the second signature must be
that of the secretary, assistant secretary, chief financial officer or assistant treasure. (Civ. Code, Sec.
1190 and Corps. Code, Sec. 313). The acknowledgement below must be signed by a Notary Public.
CERTIFICATE OF ACKNOWLEDGEMENT
State of California, )
)ss..
County of Contra Costa)
On this date written below, before me, the undersigned Notary Public, personally appeared the person(s)
signing above for Consultant, personally known to me to be the person(s) whose name(s) are subscribed
to the within instrument and acknowledged to me that they executed the same in their authorized
capacity(ies), and that by their signature(s) on the instrument the person(s) or the entity upon behalf of
which the person(s) acted, executed the instrument.
MC
Witness my hand and official seal. �aE
Idobry ItrbAc-cawarw
Dated: 16Mr e**..,�u
[Notary's Seal]
CA
OTARY PUBLIC
APPROVED AS TO FORM:
SILVANO B. MARCHESI
County Counsel .
G:\Const\Amendments\Harris LWC Amendment l.doc
Contra Costa County Public Works Department
On-Call Services, 2007-2009
H&A Project Number 071-0055
Appendix `B'
Loaded Hourly Rate Fee Schedule
for
On-Call Subdivision / Permit Inspection Services
Hour]y Rate
Position Normal OT From To
Project Manager $165 -0- 6/1/07 12/31/07
$170 -0- 1/1/08 12/3l/08
$175 -0- 1/1/09 4/30/09
Resident Engineer $135 $165 6/1/07 12/31/07
$140 $170 1/1/08 12/31/08
$145 $175 1/1109 4/30/09
Senior Inspector $120 $140 1 6/1/07 12/31/07
$125 $150 1/1/08 12/31/08
$130 $160 1/1/09 4/30/09
Inspector $105 $130 6/1/07 12/31/07
$110 $135 1/1/08 12/31/08
$115 $140 1./1/09 4/30/09
Note: Hourly rates for personnel include F.O.M. vehicle, tools,
personal safety equipment, and cellular phones for project and
emergency colnmunications.