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HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Joseph Villarreal, Executive Director
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DATE: August 14, 2007
SUBJECT: REPORT ON THE STATUS OF HUD OIG'S AUDIT REPORT 2007-LA-1010, WAIT LIST
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ACCEPT report providing information on the status of HUD OIG's audit report 2007-LA-1010, Wait List,
issued on May 7, 2007.
II. FINANCIAL IMPACT: i
The U. S. Department of Housing and Urban Development (HUD), Office of the Inspector General (OIG)
recommended that the Director of the Office of Public and Indian Housing, Region IX, require the
Authority to reimburse HUD $2,559 from nonfederal funds, plus any additional amounts used to subsidize
rent for an over-income Section 8 client. The Director has not yet formally responded to this
recommendation. The Authority is under no obligation until the Director releases the required corrective
actions.
III. BACKGROUND
HUD's OIG conducted an audit of the Housing Authority in order to determine whether the Authority
ensured that only eligible tenants (1) were admitted to the Section 8 program and (2) were allowed to
continue receiving assistance in compliance with HUD rules and regulations. The audit report was issued .
on May 7, 2007. The IG recommended that HUD's San Francisco Office of Public Housing should require
the Housing Authority to:
1A. Reimburse HUD from nonfederal funds $2,559 and any additional amount used to subsidize rent
for an over income Section 8 tenant.
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1 B. Develop and implement a procedure to ensure that each tenant file contains documents showing
that the applicant's annual income',is within the applicable income limit.
CONTINUED ON ATTACHMENT: X YES SIGNATURE
Joseph Villarreal,Executive Director
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED�_OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT �o N I LL,4 TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED 6�'bl 1410
JOHN CULLEN,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY , DEPUTY
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H:\JudyHayes\MSOFFICE\WINWORD\BOARD\BO HUD OIG Audit 2007-LA-1010 Wait List.doc
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OIG Status Report—Wait List
August 14, 2007 j
Page 2
1 C. Develop and implement procedures to ensure that applicants admitted to the program have not
been evicted from assisted housing, including Section 8 housing, for drug-related activity during
the last three years. I
1 D. Develop and implement a procedurie to ensure that all eviction screening results are documented
in tenant files.
The Director of the San Francisco Office lof Public Housing has not completed his review. No formal
action can be taken until the Director advises the Authority of his decision. The Director may not require
corrective actions for all findings, or may alter those suggested by the IG. The current status of the IG's
findings is as follows: I
1A. The Authority concurs that one over-income applicant family was admitted to the program and it is
expected that the Authority will be required to repay $2,862 to HUD. This family's assistance has
been terminated and they are no longer on the Section 8 program.
1 B. The Housing Authority has added an additional step in the income eligibility determination
procedures. It will now require three signatures on the income eligibility checklist rather than two.
In addition to the signatures of the eligibility Housing Assistant and Housing Specialist, a Housing
Manager is now required to review and approve the income eligibility computation and checklist as
provided by the Housing Specialist. The quality control related to income eligibility will be
conducted by the Housing Operations Manager/Internal Auditor, a newly created position within
the Section 8 program.
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1 C. The Housing Authority will develop and implement procedures to ensure that applicants have not
been evicted during the last three years from other federally assisted housing programs. These
procedures will be included in a revised Section 8 Administrative Plan which will be brought to the
Board for comment in September oriOctober and for approval the following month.
1 D. The Housing Authority has developed a procedure for ensuring that the results of all applicant
eviction screenings are documented in the file. These procedures will be included in a revised
Section 8 Administrative Plan which;will be brought to the Board for comment in September or
October and for approval the following month.
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