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Home My WebLink AboutMINUTES - 07242007 - C.23 TO: BOARD OF SUPERVISORS '�"-s `°f Contra FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR -;;;,,�,�,. Costa DATE: July 24, 2007 Count Sra cobt;'� Y SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Contra Costa Centre Association effective July 24, 2007 to increase the payment limit by$39,200 to anew payment limit of$81,700 for landscape services,Countywide Lighting and Landscaping District(LL-2)Zone 7 and Walden Green,Pleasant Hill Bart Station area. (Zone 7 and Redevelopment Agency Funds) (District IV) Project No. 7784-6X5405 SPECIFIC RE-QUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE and AUTHORIZE the Public Works Director,or designee,to execute a contract amendment with Contra Costa Centre Association effective July 24,2007 to increase the payment limit by$39,200 to a new payment limit of $81,700 for landscape services, Countywide Lighting and Landscaping District(LL-2)Zone 7 and Walden Green, Pleasant Hill Bart Station area. FISCAL IMPACT: There is'no impact on County General Funds. Funding is derived from assessments from the Countywide Lighting and Landscaping District(LL.2), Zone 7 and Redevelopment Agency Funds. Continued on Attachment: x SIGNATURE: P�tiw� L/RECOMMENDATION OF COUNTY'ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE PROVE OTHER SIGNATURE(S). `J ACTION OF BO D ON .?(1, Q kVED AS RECOMMENDED OTHER VOT F SUPERVISORS UNANIMOUS(ABSENT (ABSENT AYES: NOES: ABSENT: ABSTAIN: li H:jj G:\SpDist\Board Orders\2007\07-24-07 BO Contra Costa Centre I hereby certify that this is a true and correct copy of an action Ass ociation_walden.doc taken and entered on the minutes of the Board of Supervisors on Orig.Div:Public works(Special Districts) the date shown. Contact: warren Lai(31372180) cc: County Administrator County Counsel Accounting ATTESTED: File Folder JOHN CULLE Ie f the Board of Supervisors and County Administrator By Deputy SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Contra Costa Centre Association effective July 24, 2007 to increase the payment limit by$39,200 to a new payment limit of$81,700 for landscape services,Countywide Lighting and Landscaping District(LL-2)Zone 7 and Walden Green,Pleasant Hill Bart Station area. (Zone 7 and Redevelopment Agency Funds) (District IV)Project No. 7784-6X5405 DATE: July 24, 2007 PAGE: 2 REASONS FOR RECOMMENDATIONS AND BACKGROUND: As a County contractor, the Contra Costa Centre Association has provided management oversight of landscape maintenance activities within Countywide Lighting and Landscaping District,Zone 7 Pleasant Hill Bart Station area. The.agreement has been in effect since July 1, 2001 and remains in effect from fiscal year to fiscal year.(July.1. through June 30.). Current annual payment limits have been set at $42,500 annually.: The requested contract amendment .will increase the contract payment by.$39,200.to a new payment limit,of $81,700. The additional.funding will be provided by Redevelopment Agency for the maintenance of an additional area,Walden Green,which is adjacent to Zone 7 in the Pleasant Hill Bart Station Area.This change would become effective July 24, 2007 . The amendment allows for an increase in payment limit that will allow for the implementation of routine landscape maintenance, incidental repairs and replacement projects, associated with the Walden Green area. This contract ainendment will allow the Contra Costa Centre to oversee the landscape service for Walden Green in addition to Zone 7. CONSEQUENCES OF NEGATIVE ACTION: Without the Board of Supervisors' approval,Contra Costa Centre Association will not be able to provide any of the necessary,landscape maintenance services for Walden Green in Pleasant Hill Bart Station Area. i Contra Costa County CONTRACT AMENDMENT AGREEMENT Number Standard Form L-7 (Purchase of Services -Long Form) Fund/Org# Revised 2002 Account# 7784 Other # 6X5405 1. Identification of Contract to be Amended. Number: 47841 Effective Date: July 1, 2001 Department: Public Works Department Subject: Managing the maintenance of the private landscape facilities in Zone 7 of the Countywide Landscape District, Pleasant Hill Bart Area (District IV) 2. Parties. The County of Contra Costa, California(County), for its Department named above,and the following named Contractor mutually agrees and promise as follows: Contractor: Contra Costa Centre Association Capacity: Corporation Address: 1350 Treat Boulevard, Suite 180, Walnut Creek, CA 94597 3. Amendment Date. The effective date of this Contract Amendment Agreement is July 24, 2007. 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the "Amendment Specifications" attached hereto which are incorporated herein by reference. FORM APPROVED 5. Signatures. These signatures attest the parties' agreement hereto: SILVANO B.MARCHESI,C unt Co# COUNTY OF CONTRA COSTA, CALIFORNIA By Depu �y0 04 BOARD OF SUP S ATTEST: Clerk of the Board of Supervisors By By hairinan/ n e Depl.6 CONTRACTOR Name of business entity�►� Name of business entity00V4(rk Co-sl c CPn-G-ems By By (Signature of individual or officer) ig at re of individual or of' er). :11 1& .'PAX L4 o-,_- 44 f- L. s bLi c e (Print name and title A, if applicable) (Print name and title B, if applicable) Note m.(_onrractor:For corporations(profit or nonprofit),the contract must be signed by two officers.Signature A must be that of the president or vice-president and Signature B mast be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on Form 1,2. L-7 (Page 1 of 1) Amendment Specifications Original Agreement: This Amendment is in reference to the original July 1, 2001 contract between the parties and the June 20, 2006 First Amendment to the original contract between the parties. Contract number: 47841 Payment Limit Increase: The payment limit of contract number 47841 between the Contra Costa County Public Works Department and Contra Costa Centre Association is hereby increased by $39,200, from $42,500 to a new total Contract Payment Limit of $81,700 annually. Additional Services: When contract#47841 was executed, there was no money set aside to maintain Walden Green area. This area was recently developed from a temporary parking area to a landscaped greenway. The Walden Green area is adjacent to, but not located within, Contra Costa County Zone 7 of the Countywide Lighting and Landscaping District (LL-2). Since Zone 7 funds are restricted for use solely within this assessment area, the Contra Costa County Redevelopment Agency has agreed to provide Special Revenue funds towards contract #47841 for maintenance of the Walden Green Area. Increasing the payment limit of contract #47841 by $39,200 will allow the Contra Costa Centre Association to maintain the Walden Green area in accordance with the maintenance standards outlined in the original contract#47841. All other terms in the June 20, 2006 First Amendment to Landscape Services Agreement entered into between the County and the Contractor shall remain in full force and effect. All other terms in the July 1, 2001 contract entered into between the County and the Contractor not superceded by the June 20, 2006 Amendment shall remain in full force and effect. ALL-PURPOSE ACKNOWLEDGMENT State of California ,,,� 1 SS. County of `Jt111� �5� On (`�" 2*j before me, (DATE) (NC7rARY) personally appeared w► (T�S � SIGNERS) ❑ personally known to me - OR - e proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon .behalf of which the person(s) acted, executed the instrument. MYRON H.K.HO commww s 1�a63sr Fnarbk-C�tw WITNESS my hand and official seal. MVComm.ExPkeiAprC OTARY'S S 'NATURE OPTIONAL INFORMATION The information below is not required by law. However, it could prevent fraudulent attachment of this acknowl- edgment to an unauthorized document. CAPACITY CLAIMED BY SIGNER (PRINCIPAL) DESCRIPTION OF ATTACHED DOCUMENT ❑ INDIVIDUAL A-6 ' /�` F-] CORPORATEOFFICER W y t vl l� m � A-6/�45WP&#_ TITLE OR TYPE OF DOCUMENT TITLE(S) ❑ PARTNER(S) ❑ ATTORNEY-IN-FACT NUMBER OF PAGES ❑ TRUSTEE(S) � ❑ o GUARDIAN/CONSERVATOR !q DATE OF DOCUMENT ❑ OTHER: OTHER sa t SIGNER IS REPRESENTING: RIGHT THUMBPRINT NAME OF PERSON(S)OR EN'rrn'(IES) OF n E L SIGNER o n r APA 5/99 VALLEY-SIERRA, 800-362-3369 ALL-PURPOSE ACKNOWLEDGMENT State of California �S � County of f ss. On j before me, M (DATE) �, 1 (NC1rARY) personally appeared 00.� e `� SIGNER(S) ❑ personally known to me - OR - 2e-PlIr"oved to me on the basis of satisfactory ' evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. MflM N.K.HO Cornim n I..14MG7 WITNESS my hand and official seal. km Founcieco Cour* V M1►Carnn.�sApr47, RY'S SKWATURE OPTIONAL INFORMATION The information below is not required by law. However, it could prevent fraudulent attachment of this acknowl- edgment to an unauthorized document. CAPACITY CLAIMED BY SIGNER (PRINCIPAL) DESCRIPTION OF ATTACHED DOCUMENT ❑ INDIVIDUAL ❑ CORPORATE OFFICER CDI��d� 1k�D�N�►V ` � A�7 TITLE OR TYPE OF DOCUMENT TITLE(S) ❑ PARTNER(S) ❑ ATTORNEY-IN-FACT NUMBER OF PAGES ❑ TRUSTEE(S) �— ❑ GUARDIAN/CONSERVATOR DA OFF DOCUMENT ❑ OTHER: OTHER r SIGNER IS REPRESENTING: RIGHT THUMBPRINT NAME OF PERSON(S)OR ENTITY(IES) OF � E L SIGNER o CL APA 5/99 VALLEY-SIERRA. 800-362-3369 SMALL BUSINESS ENTERPRISE and OUTREACH PROGRAMS ALL ITEMS$25,000&OVER MUST BE REVIEWED BY ADMINISTRATIVE SERVICES PRIOR TO COMMENCING THE BOARD ORDER PROCESS. EXEMPT ITEMS DO NOT NEED TO BE SUBMITTED FOR THIS REVIEW. TO: ACCOUNTING E ON ATE: 5 7 / 07 FROM: r(aVU k(,�j Deputy/Division Head (please print) ivi ' d (Vic Ynature) Hillary Heard 313-2022 F—[:]-] New ❑❑ Renewal ® Amendment Form Prepared By Phone Number Contra Costa Centre Association Landscape Services 7784-6X540!5' 40+' A V,100 Company Name Type of Product WO#/ PO#/ ERR# Dollar Amount PROGRAM THRESHOLDS The Small Business Enterprise(SBE) Program applies to; 1)construction contracts of$25,000 or less, 2) purchasing transactions of $50,000 or less,and 3) professional/personal service contracts of$50,000 or less at the time the contract is awarded. The Outreach Program applies to construction contracts that are$100,000 and above, professional service contracts that are$2,500 and above, and purchases that are$10,000 and above. CATEGORY(check one): ® Professional Service ❑ Personal Service ❑ Purchase ❑ Construction TYPE OF PAYMENT(check one): ® Contract ❑ Purchase Order ❑ Warrant Request ❑ Credit Card • IS THIS REQUEST EXEMPT FROM THE SBE/OUTREACH PROGRAM? • ® YES(please check appropriate box below–you do not have to complete the rest of this form) ❑ NO (please complete the rest of this form) --- ---CHECK ONE ------ 0 Association dues and membership fees ❑ Postage&national courier companies, ie. Federal Express, UPS ❑ Lodging ❑ Registration and conference booths ❑ Public transportation, bridge tolls ❑ Permits,fees&licenses paid to government agencies ❑ Utility installation fees ❑ Pre-employment screening&fitness for duty exams ❑ Legal notices ❑ Purchases or contracts with other public agencies ❑ Contracts between divisions within a department ❑ Contracts between two different department ❑ Clean Water Program–Don Freitas'group only. ® Contracts with private non-profit organizations and agencies ❑ Contracts with consultants who answer"yes"on the ❑ State Route 4 Bypass Authority questionnaire for determining independent contractor ❑ Publications payment method ❑ Landfills • PLEASE CHECK ALL APPLICABLE ITEMS LISTED BELOW • ❑ Small Business Enterprise(SBE): independently owned &operated, not dominant in its field of operation, principal office located in California, has 100 or less employees, average annual gross receipts of 10 million dollars or less over the previous 3 years, or is a manufacturer with 100 or less employees. State certified SBEs qualify for participation in the County's SBE Program. ❑ Minority Business Enter rp ise(MBE): Business entity that is at least 51%owned by one or more minority persons. ❑ Women Business Enterprise(WBE): Business entity that is at least 51%owned by one or more women. ❑ Local Business Enterprise(LBE): Is a business that has its main office or principal place of business within the boundaries of Contra Costa County. Disadvantage Business Enterprise(DBE):A small business owned (at least 51%)and controlled by socially and economically disadvantaged individuals. Used primarily for state or federally funded projects. Disabled Veteran Business Enterprise(DVBE): is a business entity at least 51%owned by one or more disabled veterans. The disabled Veteran must be a California resident have a service-connected disability of at least 10%or more and be an honorably discharged veteran of the U.S. Military, Naval or Air Services. ❑ Other Business Enterprise LOBEL Is any business which does not qualify as a Minority or Women Business Enterprise ® None of the above. SOLICITATION FORM (for Outreach Prog.) AWARD FORM (for SBE Prog.only) SBE SELF CERTIFICATION FORM ❑ Solicitation form attached ❑ Award form attached (SBE Vendors only) ❑ Self Certification form attached ® Does NOT fall within program guidelines ❑ Form NOT attached, vendor not SBE ❑ Vendor found on County Website ® Does NOT fall within program guidelines Date Category Contra Costa County CONTRACT AMENDMENT AGREEMENT Number Standard Form L-7 (Purchase of Services -Long Form) Fund/Org# Revised 2002 Account# 7784 Other # 6X5405 1. Identification of Contract to be Amended. Number: 47841 Effective Date: July 1, 2001 Department: Public Works Department Subject: Managing the maintenance of the private landscape facilities in Zone 7 of the Countywide Landscape District, Pleasant Hill Bart Area (District IV) 2. Parties. The County of Contra Costa, California(County),for its Department named above,and the following named Contractor mutually agrees and promise as follows: Contractor: Contra Costa Centre Association Capacity: Corporation Address: 1350 Treat Boulevard, Suite 180, Walnut Creek, CA 94597 3. Amendment Date. The effective date of this Contract Amendment Agreement is July 24, 2007. 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the"Amendment Specifications" attached hereto which are incorporated herein by reference. FORM APPROVED 5. Signatures. These signatures attest the parties'agreement hereto: SILVANO B.MARCHER Cou ty Co el By Deputy COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF SUPE IS S ATTEST: Clerk of the Board of Supervisors By By C airmal e Depu CONTRACTOR Name of business entity Name of business entity By By (Signature of individual or officer) (Sign re of individual or icer) (Print nanic and title A, if applicable) (Print name and title B, if applicable) Note to Contractor:For Corporations(profit or nonprofit),the contract must be signed by two officers..Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on Form 1,2. L-7 (Page 1 of 1) Amendment Specifications Original Agreement: This Amendment is in reference to the original July 1, 2001 contract between the parties and the June 20, 2006 First Amendment to the original contract between the parties. Contract number: 47841 Payment Limit Increase: The payment limit of contract number 47841 between the Contra Costa County Public Works Department and Contra Costa Centre Association is hereby increased by $39,200, from $42,500 to a new total Contract Payment Limit of $81,700 annually. Additional Services: Whet! contract #47841 was executed, there was no money set aside to maintain Walden Green area. This area was recently developed from a temporary parking area to a landscaped greenway. The Walden.Green area is adjacent to, but not located within, Contra Costa County Zone 7 of the Countywide Lighting and Landscaping District (LL-2). Since Zone 7 funds are restricted for use solely within this assessment area, the Contra Costa County Redevelopment Agency has agreed to provide . Special Revenue funds towards contract #47841 for maintenance of the Walden Green Area. Increasing the payment limit of contract #47841 by $39,200 will allow the Contra Costa Centre Association to maintain the Walden Green area in accordance with the maintenance standards outlined in the original contract#47841. All other terms in the June 20, 2006 First Amendment to Landscape Services Agreement entered into between the County and the Contractor shall remain in full force and effect. All other terms in the July 1, 2001 contract entered into between the County and the Contractor not superceded by the June 20, 2006 Amendment shall remain in full force and effect. SMALL BUSINESS ENTERPRISE and OUTREACH PROGRAMS ' ALL ITEMS$25,000&OVER MUST BE REVIEWED BY ADMINISTRATIVE SERVICES PRIOR TO COMMENCING THE BOARD ORDER PROCESS. EXEMPT ITEMS DO NOT NEED TO BE SUBMITTED FOR THIS REVIEW. TO: ACCOUNTING SECTION ATE: 7 1 07 FROM: r(Q VL, UJB Deputy/Division Head (please print) ivi ' d (ViNature) _Hillary Heard 313-2022 F—EI] New 0 Renewal 0 Amendment Form Prepared By Phone Number Contra Costa Centre Association. Landscape Services 7784-6X540!;' .139.�9;eee 1.'�O(� Company Name Type of Product WO#/ PO#/ ERR# Dollar Amount PROGRAM THRESHOLDS The Small Business Enterprise(SBE) Program applies to; 1)construction contracts of$25,000 or less, 2) purchasing transactions of $50,000 or less, and 3) professional/personal service contracts of$50,000 or less at the time the contract is awarded. The Outreach Program applies to construction contracts that are $100,000 and above, professional service contracts that-are$2,500 and above,and purchases that are$10,000 and above. CATEGORY(check one): ® Professional Service ❑ Personal Service ❑ Purchase ❑ Construction TYPE OF PAYMENT(check one): ® Contract ❑ Purchase Order ❑ Warrant Request ❑ Credit Card • IS THIS REQUEST EXEMPT FROM THE SBE/OUTREACH PROGRAM? • ® YES(please check appropriate box below–you do not have to complete the rest of this form) ❑ NO (please complete the rest of this form) ---- --CHECK ONE-- - -- - El Association dues and membership fees ❑ Postage&national courier companies, ie. Federal Express, UPS ❑ Lodging ❑ Registration and conference booths ❑ Public transportation, bridge tolls ❑ Permits,fees&licenses paid to government agencies ❑ Utility installation fees ❑ Pre-employment screening &fitness for duty exams [] Legal notices ❑ Purchases or contracts with other public agencies ❑ Contracts between divisions within a department ❑ Contracts between two different department ❑ Clean Water Program–Don Freitas'group only. ® Contracts with private non-profit organizations and agencies ❑ Contracts with consultants who answer"yes"on the ❑ State Route 4 Bypass Authority questionnaire for determining independent contractor ❑ Publications payment method ❑ Landfills • PLEASE CHECK ALL APPLICABLE ITEMS LISTED BELOW . ❑ Small Business Enterprise(SBE): independently owned&operated, not dominant in its field of operation, principal office located in California, has 100 or less employees, average annual gross receipts of 10 million dollars or less over the previous 3 years, or is a manufacturer with 100 or less employees. State certified SBEs qualify for participation in the County's SBE Program. ❑ Minority Business Enterprise(MBE): Business entity that is at least 51%owned-by one-or more minority persons. ❑ Women Business Entersirise(WBE): Business entity that is at least 51%owned by one or more women. ❑ Local Business Enterprise(LBE): Is a business that has its main office or principal place of business within the boundaries of Contra Costa County. ❑ Disadvantage Business Enterprise (DBE): A small business owned (at least 51%) and controlled by socially and economically disadvantaged individuals. Used primarily for state or federally funded projects. ❑ Disabled Veteran Business Enterprise(DVBE): is a business entity at least 51%owned by one or more disabled veterans. The disabled Veteran must be a California resident have a service-connected disability of at least 10%or more and be an honorably discharged veteran of the U.S. Military, Naval or Air Services. ❑ Other Business Enterprise(OBE): Is any business which does not qualify as a Minority or Women Business Enterprise ® None of the above. SOLICITATION FORM (for Outreach Prog.) AWARD FORM (for SBE Prog.only) SBE SELF CERTIFICATION FORM ❑ Solicitation form attached ❑ Award form attached (SBE Vendors only) ❑ Self Certification form attached ® Does NOT fall within program guidelines ❑ Form NOT attached, vendor not SBE ❑ Vendor found on County Website ® Does NOT fall within program guidelines Date Category