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Home My WebLink AboutMINUTES - 07242007 - C.132 TO: BOARD OF SUPERVISORS ../ __:`_,; Contra John Cullen, Count Administrator Costa FROM: y o� ;__ -�: I`s DATE: July 24, 2007 Y �5' - 1F C o u n t y SUBJECT: Community Services Bureau Monthly Report C - 132 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: ACCEPT monthly update on the operations of the Community Services Bureau of the Employment and Human Services Department. FISCAL IMPACT: No impact from this update. BACKGROUND: To enhance oversight of the Community Services Bureau of the Employment and Human Services Department, the County Administrator is conducting monthly meetings with the Department Head to receive updates on program issues and to plan and/or authorize actions that may be needed. To ensure they remain updated regarding the status of the program, the Board of Supervisors directed the County Administrator, or his designee, to provide them with a monthly status report. Attached is the regular monthly report on the operations of Community Services. This report includes updates on the activities of the Policy Council, personnel issues, fiscal and audit reports, and other programmatic issues. CONTINUED ON ATTACHMENT: NO YES X SIGNATURE: / RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURES ACTION OF BO R ON �G/ 7 XQa7 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT AYES: NOES: COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF ABSENT: ABSTAIN: THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Dorothy Sansoe(5-1009) /J cc: Community Services Bureau ATTESTED �(�t�/ pC � County Administration JOHN CULLEN,CL RK OF THE BOARD OF SUPERVISORS AND C NTY ADMINISTRATOR BY: DEPUTY COMMU SERVICES BUREAU To: John Cullen, County Administrator From: Joe Valentine, EHSD Director Subject: Monthly Report Date: May 24, 2007 I am submitting the following report to ensure ongoing communication with the County Administrator and Board of Supervisors regarding all issues pertaining to the Head Start program and the Community Services Bureau (CSB). A. Policy Council • The Executive Committee held their regular meeting on Wednesday, May 2, 2007 to set the agenda for this month's Policy Council meeting. A special-call meeting was held to ask for approval on urgent personnel issues. The Policy Council will be asked to ratify the Executive's decisions at June's Policy Council meeting. • The Policy Council held their regular meeting on Wednesday, May 16, 2007. Representatives approved the 2007 HS/EHS COLA and Community Services Bureau's 90-Day federal review corrective action plan and received training on stress manageinent. LaShawn Williams, a Family Service Assistant at First Baptist Head Start, was honored by the Policy Council for her work with our families. • The Policy Council members attended an Economic Opportunity Council public hearing on the annual update to the Community Action Plan immediately following May's Policy Council meeting to provide feedback on desired programs and services in their communities. • Male Involvement - Subcommittee chair, Michael Babino, and Latrina Johnson met with Dawn Gimbel-Myers on Thursday, May 10, to discuss the new structure of the monthly meetings. The outcome was that each area of the county, East, Central & West, will have separate meetings - focusing on the activities and needs of each area. Once per quarter all members will meet to share ideas for future events and ensure open communication. • CSB is partnering with First Five, the West Contra Costa County Unified School District, and Welcome Home Baby to offer a class series on Fatherhood Development. Beginning June 7, classes will be held at First Five's center in San Pablo and will feature topics such as "What Kids Need Most From Fathers", "Father Talk," "Helping Children Grown In Love," and "Stress-Less Fathering." • Parenting Classes - A four week series of parenting classes has just been completed. These classes were offered in English and Spanish and were a partnership between CSB, West County Child Care Council, and the West Contra Costa Unified School District, Adult Education. Topics included dealing with tantrums, controlling anger, developing children's social skills, and ideas for renewing parental energy. p' i:i:. 'z.•: y 425 Risso Lane Drive,Suite 260 Concord,Califomia 94520 'fcl 925 6.16 5540 Fax 925 646 5904 7 a y-e7 John Cullen May 24; 2007 Page 2 of 4 B. Personnel Report • Staffing: - We have hired two Assistant Directors - Janissa Rowley and Caroline Johnson. Both bring vast experience in Head Start, as well as Child Development. - The Board of Supervisors and Policy Council approved the summer layoffs for all part-year staff effective June 1, 2007 until August 20, 2007. - The Board and Policy Council approved the permanent layoff of six Home Educator positions (three filled). These employees will have the opportunity to work in the classrooms as Associate Teachers if they qualify. - We hired one part time Clinical Supervisor, Thomas Morikia, to work closely with the Mental Health interns. C. Fiscal and Audit Reports • The accounting firm, Caporicci & Larson, will conduct the annual audit of the Bureau's Child Development Programs for the .fiscal year ending June 30, 2007. An independent auditor's report is expected to be completed and mailed to the State on or before the due date of December 15, 2007. • The Department submitted its 3rd quarter Fiscal and Attendance Reports to the California Department of Education on April 20, 2007. • On May 8 and 9, 2007, the California Department of Education conducted an on- site monitoring visit of the bureau's childcare food program located at the Brookside Center in Richmond. Another fiscal review of the Bureau's childcare food program is scheduled beginning June 4, 2007. • The Bureau will apply to the California Department of Education for one-time funding for facilities renovations and repairs necessary to meet health and safety standards of its childcare centers. D. Licensing Issues None to report . E. Special Projects/Activities: • The Bureau is in the middle of the triennial State Contract Monitoring Review of the state funded preschool program. A team of four reviewers are here for a week. They will be reviewing over 50 family tiles and attendance reporting documentation as well as visiting several sites. The Bureau holds a $8 million contract with the State to provide full day and part day childcare services to eligible families. • The Bureau had its triennial State Food Program review the week of May 7, 2007. I am pleased to announce that it was an excellent review with no findings. During the week, files were examined, sites visited and interviews conducted. The reviewer stated this Bureau is doing an A+job in all aspects of the food program. She indicated the review findings were so remarkable she is recommending us for an Outstanding Sponsor Award for an exceptional food service program. 7�yep John Cullen May 24,2007 Page 3 of 4 • May is Community Action month and at its May 22 meeting the Board of Supervisors approved a resolution proclaiming May 2007 as National Community Action Month.in Contra Costa County. CSB is proud to partner with six community agencies to provide support services to county residents. • The Monthly Head Start Perforniance Indicator Report is attached to this report. cc: Policy Council Family & Human Services Committee Shirley Karrer, ACF Rollie Katz, Local One Attachment ATTACHMENT 2007 HS/EHS Monthly Indicator Report HS February March April May Actual Enrollment 2275 2312 2333 2348 Current Enrollment# 1560 1562 1560 1551* Current Enrollment% of Funded 100% 100% 100% 100% Disabilities#* 188 271 228 280 Disabilities % of Funded 12% 17% 15% 12% Medical Exams 2275 2312 2333 2348 Medical Treatment 389 466 476 477 Dental Exams 1636 1636 1759 1768 # Receiving Preventative Dental Care 1313 1354 1394 1424 Dental Treatments 265 271 271 271 Families Enrolled 2109 2135 2153 2163 Families Engaged in Partnership Process 2109 2135 2153 . 2163 % of Sites Achieving 85%Attendance ** 92.85% 88% NA N/A Staff Vacancy % 12.81 13.1 11.53 8 Child Assessments complete First 1489 1504 1504 1513 Second 1317 1383 1384 1424 Third n/a 553 739 1146 Educational Screenings Completed 2275 2312 2333 2348 7.:,.. _ .:::. �u,....."a...a6 zt3...._..ems..:...,.:....:.wa,.....r ..a.: ,. <::.._ .. ..,.... ._ ..... .. ..........:....... ....... *sum of IEP+IFSP+ Suspected **reported from prior month EHS Actual Enrollment 271 292 296 305 Pregnant mothers enrolled 74 81 83 87 Current Enrollment# 209 211 211 205 Current Enrollment% of Funded 102% 103% 103% 100% Disabilities#* 28 28 30 31 Disabilities % of funded 13.70% 13.70% 14.7 10.16 Medical Exams 204 209 215 218 Medical Treatment 16 23 23 23 Families Enrolled 305 317 321 328 Families Engaged in Partnership Process 305 317 321 328 v x'. y , * Not including vacancies due to part year drops within past 60 days