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HomeMy WebLinkAboutMINUTES - 07242007 - C.129-2 Contra Costa 'TO: BOARD OF SUPERVISORS �'= "�"°� y�--� `-��\ County FROM: LORI GENTLES, Assistant County. /' i° Administrator- Director of Human Resources 2-4 •a•, o DATE: July 24, 2007 °s'9 COUr �A SUBJECT: Contract with,Buck Consultants SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE and AUTHORIZE the Assistant County Administrator — Director of Human Resources to execute a contract amendment and extension with Buck Consultants to extend the term date from June 30, 2007 to March 31, 2008 and increase the payment limit by $78,000 to a new payment limit of $678,000 to provide support for.employee health and welfare benefits. BACKGROUND: Over the past several years, the County has utilized the contractual services of Buck Consultants in the development and implementation of specific benefit programs, ongoing annual reviews of benefit programs, annual. renewals of insurance contracts, assistance with labor negotiations, and consultation services on the interpretation of new State and Federal laws as they pertain to employee benefits. To provide for a continuation of these services, County staff recommends that the cu ent contract be exte9dorld and mended through March 31, 2008. CONTINUED ON ATTACHMENT: x YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR REC ENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: Contact: Lori Gentles,5-1766 l Cc: Human Resources Department ATTESTED �J Auditor-Controller's Office JOHNCLERK F THE BoAAD OFSUPERVISORS County Administrator's Office BY: DEPUTY r FISCAL IMPACT: The fees for fiscal year 07-08 represent a 4% increase from fiscal year 06-07. Program costs for these services will be paid from the Benefits funds that receive revenues from monthly premiums charged to County Departments. Extending the current contract with Buck Consultants would save the costs associated with soliciting new proposals from consulting firms and the potential internal costs to educate a new firm, if selected, on the County's policies and programs. CONSEQUENCE OF NEGATIVE ACTION: Due the multiple and complex programs and compliance issues that Buck Consultants is currently providing guidance to the County, including retiree heath care, it is necessary to execute a contract agreement and extension with Buck Consultants in order to ensure the County continues to provide a comprehensive benefits package to our employees that remains in compliance with State and Federal laws. Contra Costa County CONTRACT AMENDMFIVT/ °�7�©7'_�tunber 46015 Standard Form Lr9 EXTENSION AGREEMENT Fund/Org# 1334 Revised 2002 (Purchase of Services-Long Form) Account # 2310 Other # 1. Identification of Contract to be Amended. Number: 4.6913 Effective Date: June 1, 1999 Department: Human Resources.Department- Employee Benefits Sen-ices Unit. Subject: Employee Health and Welfare Benefits Consulting Serc:es 2. Parries. The County of Contra Cosi, California (County,),for its Department named above, and tyle following nanled CoIltractor mutually agree and promise as follows: Contractor: Buck Consultants, an ACS company Capacity: A Worldwide Corporation Address: 50 Fremont Street, 12`h Floor, San Francisco, CA 94105 3. Amendment Date. The effective (late of tills Amendinent/Extenslon Agreement is July 1, 2007. 4. Amendment Specifications. The Contractidentified above is hereby amended as sef forth in the"Amendment Specifications" attached hereto which are incorporated herein by reference. i. Extension of Term. The term of rile above described Contract between the parties hereto is hereby extended from July.1, 2007 to March 31, 2008, unless sooner terminated as proNided in said contract. 6. Payment Limit Increase. The payment limit of the above described Contract between the parties hereto is hereby increased by $78,000 from $600,000 to a Ilew total Contract Payinent Limit of$678,000. 7. Signatures. These signatures attest.the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF P VISORS ATTEST: Clerk of the Board of Supervisors By. By esianee Deputy CONTRACTOR Name of business entity Name of business entity By By (Si(,nature of individual or officer) (Signature of individual or officer) (Print name and title A, if applicable) (Print name and title B, if applicable) Note to Contractor:For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B mast be that of the secretary or assistant secretes(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on Form L-2. L-9 (Page I off) Contra C(4sta County APPROVALS/ACKNOWLEDGMENT Number 46913 Standard Form L-2 (Purchase of Services - Long Form) Revised 2002 APPROVALS RECOMMI;NDI:D BY DEPARTMENT FORM APPROVED COUNTY COUNSEL By: By: . Designee Deputy APPROVED: CO1N1,Y ADMINISTRATOR By: . Desi ice ACKNOWLEDGMENT STATE OF CALIFORNIA ) SS. COUN'T'Y OF CONTRA COSTA ) Oil , before me, insert nanic and title of the officer), personally appeared personally kllOwll t0 llle (Or proved to Ille oil the basis of satlslaclory evidence) to be the person(s) whose liallle(s) B/are subscribed to the within instrument and acknowledged to Ille. that.Ile/slle/they executed the saIlle In his/Tier/their authorized capaclty(les), and that by Ills/llcr/lllell- signaturc(s) on the lllstniinent.the person(s), or the enlily upon behalf of which the person(s) acted, executed die Instrument. WITNESS MY HAND AND OFFICIAL SEAL. (Seal) Signature ACKNOWLEDGMENT(hy Corponiion,Yamnership,or Indi6lual) (Civil Code§l 189) L-2 ( Page I of 1) Number: 46913 AMENDMENT SPECIFICATIONS In consideration for Contractor continuing service, County and Contractor agree to amend the Contract as specified below; while all other portions of the Contract remain unchanged and in full force and effect: In order to amend/extend the contract, the contract language will be amended as follows: . 3. Extension of Term. The term of the above described Contract between the parties hereto is hereby extended from June 30, 2007 to March 31, 2008, unless sooner terminated as provided in said contract. 4. Payment Limit Increase. The payment limit of the above described Contract between the parties hereto is hereby increased by $78,000 from $600,000 to a new Contract Payment Limit of$678,000. Exclusions and Limitations Services that are not included in the scope of the contract include, but are not limited to, the following: • Special projects such as large scale communications campaigns, major systems development, a feasibility study for a cafeteria style benefits program, large scale projects pertaining to the Section 457 Deferred Compensation Plan, or outsourcing costs that are not included in the scope of the Service Plan. • Long Range Benefit Plan Design does not include any special project related to providing analytical services to the County's OPEB Task Force, in connection with designing a benefit structure that reduces a portion of the OPEB liabilities and provides viable options for the County employees. PAYMENT PROVISIONS 1. Payment Amounts. Subject to the Payment Limit of this Contract and subject to the following Payment Provisions, County will pay Contractor the following fee as full compensation for all services, work expenses or costs provided or incurred by Contractor: [ X ] a. $8,641 flat monthly fee for all covered services for the period of July 1, 2007 through March 31, 2008. Initials: Contractor County