HomeMy WebLinkAboutMINUTES - 09262006 - C.38 ...... Contra
BOARD OF SUPERVISORS •%=- ,
FROM: Lori Gentles, Assistant County Administrator- Costa
Director of Human Resources ' oz
� .l ,4 O 11t
y
-�~ C u
s�A.cotin`►'�
DATE: September 26, 2006
SUBJECT: P300 #20126 Department of Information Technology
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Adopt Position Adjustment Resolution No. 20126, to cancel one full-time Clerical Supervisor (JWHF)
position (Represented). Add one full-time Accountant I (SAWA) position (Unrepresented).
ANNUAL & FISCAL IMPACT:
Upon approval, this action will result in an annual cost of$71",425.00. Funding for this position is
included in the Department of Information Technology's budget and will be partially covered by
generated revenue. Cost will also be offset by the cancellation of a Clerical Supervisor position.
BACKGROUND:
The Department is requesting these changes due to the loss of 3 administrative staff over the past six
months. The duties of the vacant positions have been delegated to existing staff. The new Accountant
I position is needed to support the Supervising Accountant who has taken on the majority of the
delegated duties. The recommended changes can be accomplished within the authorized staffing
budget and revenue generation.
CONSEQUENCE OF NEGATIVE ACTION:
If this request is not approved, the Department of Information Technology will continue to be
understaffed and may result in degradation of service.
CONTINUED ON ATTACHMENT: !YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES
ACTION OF B A ON APPROVED AS RECOMMENDED OTHER rt
VOTE F SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
UNANIMOUS(ABSENT )
AYES: NOES:
ABSENT: ABSTAIN:
Contact:
Cc: ATTESTED p2,
N CULLEN,CLERK OF THE BOARD OFSUPERVISORS
BY: DEPUTY
AUG 2 9 2006 G
POSITION ADJUSTMENT REQUEST v NO. 2.
OFFICE OF
COUNTY ADMINISTRATOR DATE 8/28/06
Department No.
Department DoIT Budget Unit No. 0147 Org No.1050 Agency No, 0003
Action Requested Create one Accountant I position. Cancel one vacant Clerical Supervisor Position.
Proposed Effective Date: 10/1/06
Classification Questionnaire attached: Yes ❑ Nog/Cost is within Do �l N
Department's budget: Yesa 0
Total One-Time Costs (non-salary)associated with request: $
Estimated total cost adjustment(salary/benefits/one time): -,
Total annual cost $ 71,425 Net County Cost $ _Q
Total this FY $ 53,568 N.C.C. this FY $
SOURCE OF FUNDING TO OFFSET ADJUSTMENT Funding for this position is inc u e Lln o sbudget and costs—are—reeavefed thr-e> ghr;pserimes.
Department must Initiate necessary adjustment and submit to CAO. 7—
Use
-Use additional sheet for further explanations or comments.
(for)Departmen ead
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DE T
Deputy Coun y Administrato Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE CA O�
/
CANCEL one (1) permanent full-time Clerical Supervisor position #58 (Represented)
and ADD one (1) permanent full-time Accountant I position (Unrepresented).
Amend Resolution 71/17 establishing positions and resblutions allocating classes to the Basic/Exempt salary schedule.
Effective: F Day following Board Action.
❑ ' (Date)
(for irector of Human Resources
NT
C Y ADMINISTRATOR RECOMMENDATION DATE
j� pinendationorces
❑ Disapprove Recommendation of Director of Human Resources
❑ Other:
(for)County Admin' rator
BOARD OF SUPERVISORS ACTION: John Zxq\er Clerk of the Board of Supervisors
Adjustment APPROVED lir DISAPPROVED 11 and CountyAOministrater
DATE �A a BY
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es)!position(s)as follows:
P300(M347)Rev 3/15/01
REQUEST FOR PROJECT POSITIONS
v
Department Date' No.
1. Project Positions Requested:
2. Explain Specific Duties of Position(s)
3. Name/Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds)
4. Duration of the Project: Start Date End Date
Is funding for a'specified period of time (i.e. 2 years)or on a year-to-year basis? Please explain.
5. Project Annual Cost
1. Salary& Benefit Cost $ 2. Support Costs $
(services, supplies, equipment, etc.)
3. Less revenue or expenditure $ 4. Net cost to General or other fund $
6. Briefly explain the consequences of not filling the project position(s)in terms of:
a) potential future costs
b) legal implications
c) financial implications
d) political implications
e) organizational implications
7. Briefly describe the alternative approaches to delivering the services which you have considered., Indicate why these
alternatives Wero notr_hn
B. Departments requesting new project positions must submit an updated.cost benefit analysis of each project position
at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which
will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted
a. How will the project position(s)be filled?
a) Competitive Examination(s)
b) Existing employment list(s) Which one(s)
c) Direct appointment of
1. Merit system employee who will be placed on leave from current job
2. Non-County employee
'rovide a justification if filling position(s) by C1.or,C2
USE ADDITIONAL PAPER IF NECESSARY