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HomeMy WebLinkAboutMINUTES - 11081984 - T1.A -7-7,4- THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY , CALIFORNIA Adopted this Order on Thursday, November 8, 1984, by the following vote: AYES: NOES: - SEE BELOW - ABSENT: ABSTAIN: SUBJECT: Adjustments to Fiscal Year 1984- 1985 County Final Budget The Board on October 9 , 1984 reviewed the recommended budget adjustments listed on the October 4, 1984 report of the County Administrator , approved additional revenue of $3,570,000 and certain appropriations in the amount of $ 1 ,892,000 for items which were urgently needed , and deferred to this date for consideration alloca- tion of $ 1 ,678,000 pending determination of Propositions 36 and 41 by the electorate on November 6, 1984. With the election issues resolved , the Board met this day to consider the recommendations as set forth in the November 7, 1984 report submitted by Phil Batchelor , County Administrator . (A copy of said report is attached hereto and by reference incorporated herein. ) Mr . Batchelor recommended that the allocations be made as recommended or modified by the Board , direct staff as designated to prepare reports on certain budget allocations as noted in said report , acknowledge the .position of the cities with respect to their unwillingness to pay for the current level of Animal Control Services , and acknowledge additional potential budget concerns with respect to Health Services with the understanding that further attention will be devoted to these matters during the mid-year comprehensive budget review . Supervisors discussed the increasing costs of Workers' Compensation Insurance and the estimated additional $500,000 needed to fund same for Health Services Department employees . Frank Fernandez , Assistant County Administrator-Finance , advised that the Board will be provided with a report showing the number of County worker compensation cases and the cost of the program for this year . Supervisor S . W . McPeak referred to the efforts of the County Supervisors Association of California (CSAC) to secure a working relationship with industry and the private sector in the development of legislation to provide for equitable benefits while controlling the cost of the program . Supervisor McPeak expressed a desire to provide additional funds to the Social Service Department for child abuse programs , particularly prevention programs , and proposed an additional alloca- tion in the amount of $200 ,000 for this purpose . The $200 ,000 would have to come from proposed supplemental appropriations for other programs which are not considered as critical at this time . She suggested transferrring the proposed allocations of $50,000 to the District Attorney for conversion of fixed term attorneys to regular permanent employment , $60 ,000 for the repair of "J" Ward , and approximately $ 100,000 of the $ 125,000 for the update of the County General Plan to child abuse and prevention programs . Board members directed the County Administrator to review this proposal and report the consequences of such action to the Board as soon as possible . Mr . Batchelor referred to the recent passage of SB14 which imposed additional requirements on the County and the limited resources available to comply with State regulations . He noted that it appears Contra Costa County. will not receive any funds under the formula the State has developed , and suggested that the Social Service Department staff be commended and encouraged in their efforts to secure additional State funds . 00 0 2 -1- Y� Supervisor Tom Powers indicated that an analysis of the County's needs and priorities should be completed prior to allocating funds on a piecemeal basis . He referred to the needed repairs proposed for "J" Ward and indicated that the proposed delay in funding does not provide a solution to the problem . He also expressed concern with respect to the effect upon operations of the Office of District Attorney in withholding the proposed $50,000 for changing the status of fixed term positions . There being no further discussion , the Chairman then invited comments from the audience . Linda C. Kilday, representing the Family and Children's Advisory Committee , requested an augmentation funding level of $890,000 for the Social Service Department to enable compliance with provisions of SB14. She also referred to the significant increase in child abuse referrals and expressed concern with the Social Service Department' s limited resources to handle program needs . Mary Lou Laubscher , Chair , Human Services Advisory Commission , commented on the need for alcoholic treatment programs for mothers with dependent children , as well as protective services for the elderly. She expressed reservations relative to allocating funds for certain capital improvements , particularly the remodeling of the former Children' s Shelter for the Office of Emergency Services and communications center . She indicated that the Shelter should be utilized to meet the needs of children and families . Mr . Batchelor replied to Ms . Laubscher' s concerns indicating that the Shelter has been empty for some time because it was found to be inadequate for Social Service programs . Mr . Batchelor noted that the County does not have an adequate emergency communications system and failure to bring the system up to Federal standards could result in the loss of eligibility for Federal funds . Supervisor Powers advised that he , too , has concerns about protective services for adults , and requested staff to provide information on the feasibility of implementing programs as proposed by Ms . Laubscher , including the remodeling of the Edgar Children' s Shelter . Henry Clarke , General Manager , Contra Costa Employees Association , Local One , urged the Board to not delay in allocating funds for certain repairs for "J" Ward . He voiced his objection to the assignment of sworn deputies to detention facilities , and recom- mended that the County Administrator be requested to provide a report on the staffing in the Sheriff' s Department . He also expressed concern over the lack of furniture in certain mental health clinics where the employees are using their own resources and out of pocket funds to acquire furniture for their offices . Mr . Clarke expressed agreement with the proposal to have cities share in the cost of Animal Control services , but indicated this proposal should be presented to them prior to the adoption of their budgets so that the cities can budget for said services . Stanley Hutter , Ph.D , Mental Health Division of the Health Services Department and representing the Mental Health Treatment Specialists , voiced his objection to contracting for an "L" facility. He recommended consideration of board and care homes for patients being released from Napa State Hospital and recommended providing more half-way house beds for these patients . Dr . Hutter also commented on the increase in the number of mental health patients requiring County services . Board members referred to the symposium on mental health needs scheduled for December 18, 1984, and suggested that Dr . Hutter' s proposals be further considered at that time . The Board again requested staff to invite State Legislators , city officials and all persons who have an interest in mental health services to the symposium. It was suggested that former County Assemblyman Donald Doyle' s assistance be solicited in obtaining funds under provisions of Proposition 26. Supervisor Tom Torlakson suggested that the County Administrator provide a report on the feasibility of contracting for an "L" facility. 0003 -2- Don Christian , Executive Director , Contra Costa Taxpayers' Association, expressed general agreement with the recommendations of the County Administrator . He suggested that consideration be carefully given to requests for increasing staffing levels which may have an adverse fiscal impact on the current as well as future County budgets . He concurred with Mr . Clarke relative to the need to review staffing requirements in the Sheriff' s Department . Supervisor Torlakson noted that the County Administrator' s staff is collecting data relative to the operation and management of police services Statewide and will provide an analysis to the Board on this matter . He recommended that the Administrator also include in this review the administrative staff positions in the Sheriff' s Department . Rose Manning, Childrens ' Services - Special Operations Supervisor , Social Services Department , expressed concern that the County may be out of compliance with the provisions of SB14, and referred to the increase in the number of child abuse cases . Ms . Manning commented on the number of children at Napa State Hospital who are ready for release and the need for staff and resources to assist these patients . She requested an additional allocation of $490,000 for the Social Services Department . Mr . Batchelor advised that even though Propositions 36 and 41 did not pass , the County is in a difficult situation in trying to maintain the required level of services for programs currently in existence and the difficulties in meeting the County' s mandates with the funds that are at present available . Supervisor Powers moved that the recommendations of the County Administrator as set forth in his November 7 , 1984 report be approved with the following modifications: 1 ) Delay authorizing expenditure of $50,000 to the District Attorney, $60,000 for repair of "J" Ward , and $ 125,000 for updating the County General Plan pending report from the County Administrator on possibly funding $390,000 for the Social Services Department from other available sources . 2) Direct the County Administrator and Welfare Director to seek additional State funding for County Social Services programs under provisions of SB14; 3) Direct the County Administrator to determine availability of any additional revenue since Propositions 36 and 41 failed to pass; and 4) Request the County Administrator to report on issues raised in the testimony presented this day. In seconding the motion , Supervisor Robert Schroder expressed concern that delaying the update of the County General Plan could impact on other areas such as the overall transportation plan for the County. He also referred to the need to provide funds for proper maintenance of County facilities on an on-going basis . Supervisor Nancy Fanden advised that she would prefer to have more deputies assigned to patrol duties in Districts II and V rather than assigned to detention facilities . Mr. Batchelor replied that with the over-crowded inmate popu- lation at the Martinez Detention Facility, approximately 60 prisoners will be transferred to the remodeled Clayton Facility. Additional staffing will be needed to fulfill security requirements . The County Administrator recommended that prior to allocating $320 ,000 for deputy sheriff positions , that the Sheriff report on the impact on patrol if these positions are assigned to detention and/or the question of taking care of additional detention needs with the current level of resources . Mr . Batchelor advised that the Sheriff has requested funds in addition to what is currently being recommended . -3- �� 04 Supervisor Powers requested that his motion be amended to include that the Sheriff provide the Board with a report on the issues raised prior to authorizing him to expend the $320,000 as recommended , and Supervisor Schroder agreed to the modification . Supervisor McPeak referred to the Social Services Department' s request for a supplemental allocation totaling $890,000. She expressed a desire to provide $600,000 in funds to said Department at this time and offered a substitute motion to add another $200,000 to Social Services Department budget in addition to the $400,000 recommended and to direct the County Administrator to report on how this can be accomplished (with Item 5C and Capital Projects 1 and 2 to remain on hold as indicated in the main motion as the potential sources ) and to seek the full funding of $390,000 from other sources which can be identified . This motion was seconded by Supervisor Fanden . The vote on the substitute motion was as follows: AYES: Supervisors Fanden , McPeak NOES: Supervisors Powers , Schroder , Torlakson ABSENT: None The motion failed to carry. Board members , being aware of the fact that allocation of the $1 ,678,000 requires a 4/5' s vote and that the motion as modified did not receive such support , discussed the need to allocate $390,000 for the Social Services Department . Supervisor McPeak proposed that the original motion be modified further to delay authorizing the expenditure of $25,000 to the Department of Agriculture and setting the target goal of identifying an additional $390 ,000 to provide support to the Social Services Department . Supervisor Torlakson also recommended a subsequent modifi- cation to the motion to require the County Administrator to communicate the County' s financial position to the cities on the Animal Control program , including the scheduling of meetings with city managers and mayors to discuss the issues related thereto , and also including the potential for an increase in revenues from a joint effort to license additional animals . Supervisors Powers and Schroder agreed to the modifications of the motion as presented by Supervisors McPeak and Torlakson. The vote on the original motion with the modifications as noted was as follows: AYES: Supervisors Powers , Fanden , Schroder , McPeak and Torlakson NOES: None ABSENT: None 1 hereby certlty that this la zCorrect COPY of an 8cflors tQ on ekhe Supervisors an t`ze date Shown- ATTESTED: of the Board of Sup ATTESTED: PHIL DATCHELOR, Clerk of the Board Cc: County Administrator of Supervlzon;and County Administrator Auditor-Controller Health Services Director , �/ , Deputy Welfare Director By �- District Attorney Sheriff-Coroner Agricultural Commissioner 0005 -4- Board of Supervisors County Administrator Contra Tom Pavers Costa ist District County Administration Building I Jlcta Nancy C. Fanden Cos Martinez, California 94553 (415) 372-4080 County w_u� 2nd District Robert I, Schroder Phil Batchelor 3rd District County Administrator Sunne Wright WCPesk 4th District Tom Tortduon `4 5th District November 7, 1984 RECIEVED NOV 6 04 Board of Supervisors Administration Building wwWrurar,at Martinez, CA 94553 °iE""co"�"0" C08 eco Dear Board Members: Re: Adjustments to Fiscal Year 1984-1985 County Final Budget The recommended budget adjustments listed on my October 4, 1984 report were considered by the Board of Supervisors on October 9, 1984. It was recommended that a number of budget items be deferred pending determination by the electorate on November 6, 1984 of the outcome of Propositions 36 and 41. Inasmuch as many of these budget requests are of an urgent nature, it was determined that on November 8 , 1984 the Board would meet as a whole as the Finance Committee to take appropri- ate action on the remaining recommendations. As indicated in the earlier report, a total of $3, 570, 000 was available for appropria- tion and the Board did approve additional allocations of $1, 892, 000 for items which were urgently needed and would be approved regard- less of the election results. Now that the election issues have been resolved, the Board should consider allocating the remaining $1, 678, 000 for the following recommended items: 1. Health Services Supplement Alcohol/Drug Abuse/Mental Health Division budget to provide up to 35 beds in a subacute facility at a cost of about $44 per day for the remainder of fiscal year 1984-1985. This supplementation will provide relief for L Ward and indicate to the State that we are attempting to reduce overutilization of Napa State Hospital. No commitments for expenditure of this allocation are to be made pending completion of a separate report on this matter and Board approval. $315 ,000 0006 Board of Supervisors 2. November 7, 1984 2. Social Service a. Restore positions assigned to Children Protective Services to strengthen program and cope with soaring workload. $400, 000 b. Provide 5% COLA for contract agencies . 16, 500 C. Allocate to Center for Human Development for Drug Abuse Prevention Program at Contra Costa County Housing Authority projects. 3,500 3. Probation Provide funding to restore staff (5 ) for investigations . 200 ,000 4 . Sheriff-Coroner Restore 8 Deputies to maintain patrol and detention service levels. 320, 000 5 . District Attorney a. Add 2 Attorneys for Child Abuse/Sexual Assault Unit. Prior to implementation this proposal should be discussed with the Child Abuse Prevention Council. 80, 000 b. Add 1 Clerk to Concord office for work- load increase. 18,500 C. Provide for increased cost of conversion of Fixed Term Attorneys to regular permanent employment. This item is to be held in abeyance pending review by the County Administrator and the new District Attorney and report to the Board. 50,000 6. Department of Agriculture a. Fund 1 position of continue programs for eradication of artichoke thistle and ground squirrels. 25 ,000 00 0 7 Board of Supervisors 3 . November 7, 1984 7. Clerk of the Board Restore funding for 1 Clerk. $18,500 8. Cooperative Extension Supplement maintenance and operation appropriations to adequately support the university staff . 3, 000 a 9. Planning Provide advance funding for East County Infrastructure Study. 15, 000 Total Programs and Services $1, 465 , 000 Capital Projects 1. Hospital "J" Ward Improvements Repair of walls, flooring and wiring. Enclosure of porch to provide for additional secured space for the psychiatric unit. This project is to be deferred pending completion of a report on the work to be performed and subsequent approval by the Board. $60, 000 2. Update County Plan Initiate review and update of County General 125, 000 Plan . 3. Urgent Maintenance Performance of repairs to meet current building standards . 28•;000 Total Capital Projects $213, 000 Total Programs and Services 1, 465 , 000 Total Allocation 1,678, 000 0008 Board of Supervisors 4. November 7 , 1984 i Additional Budget Concerns 1. Animal Services The fiscal year 1984-1985 budget includes a revenue item of $462, 770 which is the contemplated reimburse- ment to be received from cities for animal services provided by the County. Acknowledge that city representatives have indicated that they are unwilling to pay for the cost of maintenance of the current level of animal services. 2. Health Services The current calculations for the Health Services Department's AB 8 match show that we are $535, 000 under a 50/50 match. This will necessitate a "60/40" hearing at sometime in the future. As soon as the AB 8 Plan and Budget have been prepared and are ready to be forwarded to the Board, we will also recommend fixing a date for a 60/40 hearing. A review of the $100 million Health Services Department budget for the first quarter of the 1984-1985 fiscal year indicates that it is largely on target other than a required readjustment in Workers' Compensation Insurance. An adjustment of up to $500,000 may be required for this purpose and will be subject to further analysis with the overall mid-year budget report to be made early in 1985. Recommendation 1. Review, confirm or modify tentative additional budget allocations listed in this report. 2. Direct the County Administrator to prepare staff reports as desired by the Board to provide additional information on proposed budget allocations. 3. Acknowledge the position of cities with respect to their unwillingness to pay for the current level of service. 0009 Board of Supervisors 5. November 7, 1984 i 4. Acknowledge additional potential budget concerns with respect to Health Services with the under- standing that further attention will be devoted to these matters during the mid-year comprehensive budget review. Respectfully, ' PHIL BATCHELOR, County Administrator FF/aa 00 010