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Home My WebLink AboutMINUTES - 09192006 - C.40 To: BOARD OF SUPERVISORS .,'� ��5-'�=... CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES °� - ^ COSTA DATE: SEPTEMBER 19, 2006 nOST'-COUNT�S�O COUNTY SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE THREE PATROL VEHICLES FOR THE OFFICE OF THE SHERIFF- CORONER SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No.SOof authorizing new revenue in Fleet Operations (0063) in the amount of $70,104-from accumulated depreciation and estimated salvage and appropriating it to purchase three replacement patrol vehicles for the Office of the Sheriff-Coroner. FINANCIAL IMPACT This action provides appropriations from depreciation and estimated salvage for the replacement of three vehicles. The estimated purchase cost of $67,056 will be funded with accumulated depreciation ($66,504) and estimated salvage ($3,600). The remaining $3,048 will be applied to future vehicle purchases for the Office of the Sheriff-Coroner. AC Transit will reimburse the Office of the Sheriff-Coroner for the cost of the patrol vehicles after the purchase is completed. BACKGROUND The Sheriff-Coroner has a contract with AC Transit for law enforcement services. The three patrol vehicles being replaced are used for the AC Transit Contract and qualify for replacement in accordance with the County's Vehicle and Equipment Acquisition Policy. CONTINUED ON ATTACHMENT: 1YES SIGNAT a�M d 16ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF COMMITTEE ✓APPROVE OTHER SIGNATURES ACTION OF B qDN ��///z '�7�'Gy �7. �ra APPROVED AS RECOMMENDED OTHER VOTE O�UPERVISORS UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Fleet Services ��-- Auditor-Controller(via F/M) ATTESTED ��el-P��6e- /g Zo-a G Office of the Sheriff-Coroner(via F/M) JOHN COLLEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY ,DEPUTY G:\Admin\VehicleReplacementBoardOrders\SheriffDept\BrdOrdPurch3VehicleForSheriff9-19-06.doc TM:BG Page 1 of 1 M382(10/88) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 V!j] BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDIIURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 70,104.00 0990 6301 RESERVE FOR CONTINGENCIES 70,104.00 0990 6301 APPROPRIABLE NEW REVENUE 70,104.00 TOTALS: $70,104.00 $140,208.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation and estimated By: bate: salvage from equipment#2400, 2401, 2402 being replaced by the Office of the Sheriff-Coroner. These vehicles meet COUNTY ADMINISTRATOF3 replacement policy guidelines. By: G 'n Date: BOARD OF SUPERVISORS :AYES: S11PFR\;'ISOIZS UILKE1.1A- DeSA(.11-NIER, GLOVER. GIOIA NONE: NONE. ABSENT: SUPERVISOR PIEPIIO ABSTAIN: NONE aflzu awDeputy Director rl General Services 8/3112006 SIGNATU E TITLE DATE By: _ Date: e2Wl (A•1 8134 Rev.2188) APPROPRIATION _ ADJ. JOURNAL NO. APOO •�� CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERV ICES ORGANIZATION REVENUE . REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Buduet Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE . 66,504.00 0005 9922 SALE. OF EQUIPMENT 3,600.00 TOTALS: $70,104.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR CONTROLLER To appropriate accumulated depreciation & By: estimated salvage on the following vehicles: Eq # Acc Depr Est Salvage Total COUNTY DMINISTRATOR,- 2400 22,168 1,200 23,368 By: i' Date2401 229168 19200 23,368 Boggd OF SUPERVISORS 2402 22,168 1,200 23,368 AYES: SUPERVISORS UILKENIA, Total 669504 39600 70,104 DeSAULNIER. GLOVER. GIOIA NONE: NONE A13SFNT: SLIP IZVISOR I'IFP110 ABSTAIN: NONE . Deputy Director e ` ' �.•�°reI � �h ti-I General Services 8/31/2006 =3r � 7r"" 11 '�`' ' •'`' SIGNAT RE TITLE DATE REVENUE ADI, By: Date: q��J� JOURNAL NO. RAOO ,SOUS (M 8134 Rev.2/86) OFFICE OF THE SHERIFF FLEET EQUIPMENT ACQUISITION / REPLACEMENT REQUEST VEHICLES-BOATS-O'rHER 1. DIVISION: A/C Transit BY Mark Hale TITLE: Lieutenant A. Request: Purchase new Crown Victoria to replace patrol vehicle 2400 B.Justification: See attached memo C. Source and Amount of Funds Available: Depreciation/Salvage 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report (1)Estimated Cost $22,352.00 New Ford Crown Victoria (2)Radio $0.00 use existing (3)Laptop/Modem $0.00 use existing (4)Emergency. Equip. $0.00 use existing (5)Other $0.00 Sub-Total $22,352.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation ($21,550.0 (8) Credit - Salvage ($1,200.00 Total Funding Needed ($398.00) excess funds Recommendation: Approval BY: Elise Warren 6,J Title: LieuAgvz Date: July 12,2006 Reviewed and Initialed - Commanderaptain 3. ADMINISTRATION-FISCAL OFFICER Recommended _ Not Recommended Comments: By: Title: Date: 4.. UNDE S ERI Approv d Disapproved Signature: VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) , 1 Department : Office of..t ! Sheriff I � Date: 7/12/2006 v. Authorized Signatur Telephone: 335-1512 Printed Name: Obie D. Anderson 1. Reason and justification for vehicle request: See attached memo. 2. Funding Source: (Budget information will be used to prepare Board Order): Depreciation/Salvage Is an appropriation adjustment needed? ❑Yes ®No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): New Ford Crown Victoria 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which.vehicle or equipment is being replaced: Type: Ford Crown Victoria Vehicle/Equipment Number: 2401 Odometer/Hours: 38,140 6. Reason purchase cannot wait until next budget cycle: Vehicle needed for patrol. 7. CAO Release to GSD Fleet Man ement: FEYes ❑ No Date: (F v Y CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: 8" a 3 "D)- Vehicle/Equipment: Make:*&r-3 Model: aLgViYear: Zoo`{ Condition of vehicle and/or equipment and life expectancy: Accumulated Depreciation: Estimated Salvage Value: //.oa o Estimated Cost of Request: 3. Fleet Manager Signature: � , c��,�.c.� Date: 3ilj�r,►� A:'`,Vehicle Equipment and Request Donn 12/12/01 OFFICE OF THE SHERIFF FLEET EQUIPMENT ACQUISITION / REPLACEMENT REQUEST VEHICLES-BOATS-OTHER 1. DIVISION: A/C Transit BY Mark Hale TITLE: Lieutenant A. Request: Purchase new Crown Victoria to replace patrol vehicle 2401 B.Justification: See attached memo C. Source and Amount of Funds Available: Deureciation/Salvage 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report (1)Estimated Cost $22,352.00 New Ford Crown Victoria (2)Radio $0.00 use existing (3)Laptop/Modem $0.00 use existing (4) Emergency. Equip. $0.00 use existing (5)Other $0.00 Sub-Total $225352.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation ($21,550.0 (8) Credit -Salvage ($1,200.00 Total Funding Needed , ($398.00) excess funds Recommendation: Approval By: Elise Warren 0 Title: Lieut e Date: July 12, 2006 Reviewed and Initialed - Commander aptain 3. ADMINISTRATION-FISCAL OFFICER Recommended Not Recommended Comments: By:, Title: Date: 4. UNDER RIFF- ' Approved Disapproved Signature: �; r a e: VEHICLE AND EQUIPMENT REQUEST FORM ,.(See Instruction Sheet) Department : Office of t e. heriff _ Date: 7/12/2006 ,. rr Authorized Signature: i ;') Telephone:'335-1512. Printed Name: Obie D. Anderson 1. Reason and justification for vehicle request: See attached memo. 2. Funding Source: (Budget information will be used to prepare Board Order): Depreciation/Salvage Is an appropriation adjustment needed? ❑Yes ®No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): New Ford Crown Victoria 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: Type: Ford Crown Victoria Vehicle/Equipment Number: 2402 Odometer/Hours: 46,408 6. Reason purchase cannot wait until next budget cycle;.Vehicle needed for.patrol. 7. CAO Release to GSD Fleet Mana ment: [�Y s ❑ No Date: (� CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes ® No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: Vehicle/Equipment: Make: Model VcYear: AQ-DJ Condition of vehicle and/or equipment and life expectancy: Accumulated Depreciation: 2211/' Estimated Salvage,Value: t 10 O Estimated Cost of Request- 2 2- 3. Fleet Manager Signature: � r, V7 .� -- Date: AAVehicle Equipment mid Request Forni 12/11-1101 OFFICE OF THE SHERIFF FLEET EQUIPMENT ACQUISITION /REPLACEMENT REQUEST VEHICLES-BOATS-OTHER 1. DIVISION: A/C Transit BY Mark Hale TITLE: . Lieutenant A. Request: Purchase new Crown Victoria to replace patrol vehicle 2402 B.Justification: See attached memo C. Source and Amount of Funds Available: Depreciation/Salvage 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report (I)Estimated Cost $22,352.00 New Ford Crown Victoria (2) Radio $0.00 use existing (3)Laptop/Modem $0.00 use existing (4)Emergency. Equip. $0.00 use existing (5)Other $0.00 Sub-Total $22,352.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation ($21,550.0 (8) Credit -Salvage ($1,200.00 Total Funding Needed ($398.00) excess funds Recommendation: Approval BY: Elise Warren F�d Title: Lieutenant Date: July 12, 2006 Reviewed and Initialed - Commander Captain n 3. ADMINISTRATION-FISCAL OFFICER Recommended _ Not Recommended Comments: By Title: Date: 4. UNDER HERIF Apr ved _ Disapproved Signature: V� / -Efate: , � ! ,y - , �. - VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Office of th I heriff \� Date: 7/12/2006 Authorized Signature: / Telephone: 335-1512 Printed Name: Obie D. Anderson 1. Reason and justification for vehicle request: See attached memo. 2. Funding Source: (Budget information will be used to prepare Board Order): Depreciation/Salvage Is an appropriation adjustment needed? ❑Yes ®No Fiscal Officer:, Name: Frank Scudero Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): New Ford Crown Victoria 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which.vehicle or equipment is being replaced: Type: Ford Crown Victoria Vehicle/Equipment Number: 2400 Odometer/Hours: 61,526 6. Reason purchase cannot wait until next budget cycle: Vehicle needed for patrol. �I 7. CAO Release to GSD Fle a ment: �7—f'yes ❑ No Date: CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: &' a3 •ob Vehicle/Equipment: Make:Fb,� Mode1:Q2w, V;Year: oZoo`I Condition of vehicle and/or equipment and life expectancy: Accumulated Depreciation 2211/09 Estimated Salvage Value: Estimated Cost of Request:�22135,'L 3. Fleet Manager Signature: �J�� wee �-�•-- Date:: elf CAS kWehicle Equipment and Request Form 12/12/01