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Home My WebLink AboutMINUTES - 09122006 - C.118 TO: BOARD OF SUPERVISORS _ ,. CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES ., 's COSTA DATE: SEPTEMBER 12, 2006 COUNTY Tr'4 COi171'� SUBJECT: APPROVE BID DOCUMENTS AND AUTHORIZE THE SOLICITATION OF BIDS TO PREQUALIFIED CONTRACTORS FOR THE TENANT IMPROVEMENTS AT THE PITTSBURG HEALTH CENTER, 2311 LOVERIDGE ROAD, PITTSBURG (WW0492) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE the bid documents for the Tenant Improvements at the Pittsburg Health Center, including the Plans, Technical Specifications, and General Conditions. 2. DETERMINE that the project is a California Environmental Quality Act (CEQA) Class la Categorical Exemption; DIRECT the Director of Community Development, or designee, to file a Notice of Exemption with the County Clerk; and DIRECT the Director of General Services, or designee, to arrange for payment of the $25 handling fee to the County Clerk for filing the Notice of Exemption and a $25 handling fee to Community Development for administration processing costs. 3. AUTHORIZE the General Services Director, or designee, to solicit bids from prequalified contractors to be received in November 2006, and to issue bid Addenda as needed for clarification of the contract bid documents, provided the involved changes do not significantly increase the cost estimate for the initial construction contract. 4. ACCEPT $200,000 from the Los Medanos Healthcare District toward construction of medical exam rooms for District residents. FINANCIAL IMPACT The project will be funded from a future revenue bond issuance. Additionally, the Los Medanos Healthcare District has approved funding $200,000 of the Pittsburg Health Center outpatient expansion to assist the County in meeting the service needs of the residents of the District. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION O CO MITTEE _L_,-APPROVE OTHER r SIGNATURE(S): I ACTION OF BOA D �G�, _ �� y /" i"�— — APPROVED AS RECOMMENDED OTHER i' VOTE OFFS /'SUPERVISORS �� UNANIMOUS(ABSENT ✓�� ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORSqN THE DATE SHOWN. CPM File: 345-0501/B.4.1 � �a� � 345-0501/A.5 ATTESTED i 6 County Administrator's Office JOHN CUL EN,CLERK OF THE BOARD OF SUPERVISORS County Counsel AND COUNTY ADMINISTRATOR Auditor Controller Health Services Department(via CPM) BY DEPUTY RMW Architecture&Interior Design(via CPM) H:\2005\3450501\05L001035b.doc TJ:amc Page 1 of 2 M382(10/88) APPROVE BID DOCUMENTS AND AUTHORIZE THE September 12, 2006 SOLICITATION OF BIDS FOR THE TENANT IMPROVEMENTS AT THE PITTSBURG HEALTH CENTER 2311 LOVERIDGE ROAD, PITTSBURG The estimated project cost of $2.1 million less the Los Medanos Healthcare District funding leaves $1.9 million to be financed. The debt service related to the $1.9 million renovation cost coupled with the incremental costs to staff the additional exam rooms will be offset by the revenue from third party billings generated by increased outpatient volume. Attachment I is the pro-forma statement of revenues and expenses which details the core staffing and revenue assumptions. BACKGROUND The project involves medical office improvements to approximately 6,300 square feet of existing space at the Pittsburg Health Center. Fifteen new exam rooms and ancillary spaces will be built within an existing shell space and the medical records area will be expanded. The additional exam room facilities are necessary to accommodate increasing public health service demands in East .County. The Bid documents and specifications have been prepared by RMW Architecture and Interior Design and will be filed with the Clerk of the Board by the Director of General Services. The construction cost estimate is $1,004,000. The prevailing rate of per diem wages is on file with the Clerk of the Board of Supervisors pursuant to the statutes of the State of California and applicable local law, which shall be the minimum rates paid on this project. A bidder prequalification process was conducted in accordance with Section 20100 of the Public Contract Code. A prequalified bidders list was determined and only those bidders on the list will be permitted to submit a bid for the project. Bids submitted for this project may be subject to the County's Project Labor Agreement ("PLA") policy, which applies to all construction projects of $1 million or more awarded by the Board. If the construction contract totals $1 million or more, as a condition of contract award the successful bidder must sign a PLA with the Contra Costa Building and Construction Trades Council. I� i H:\2005\3450501\05L001035b.doc Page 2 of 2 M382(10/88) Pittsburg Health Center.As Summry 8/24/2006 CONTRA COSTA HEALTH SERVICES DEPT FINANCIAL MODEL FOR PITTSBURG HEALTH CLINIC BUILD OUT ESTIMATED ANNUAL REVENUES AND EXPENDITURES 6 rooms Number of visits 8,400 Revenues: M-care $ 106,142 M-Cal &CCHP M-Cal 1,694,448 All Others - Total Revenues $ 1,800,590 Expenses: MD Salaries VPWP$11,329/mo $ 407,844 RN (1 RN:1 MD) VWXD$6,366/mo 229,176 Clerk(1 Clk:2 MDs) JWXB$2,843/mo 51,174 Housekeeping (.5 fte) 1KVD$2,821/mo 16,926 Biomed (.25 fte) VFWG$4,719/mo 14,157 Total Salaries $ 719,277 Benefits[55.20%](a) 397,041 Total Salaries&Benefits $ 1,116,318 Laundry $ 5,000 Pharm &Med supp 330,000 Admin &Office supplies 50,000 Debt Service 150,000 Total Other Expenditures $ 535,000 Total Expenditures $ 1,651,318 Net Income (Loss) $ 149,272 (a) Based on EF1 April 06 ratio of projected benefits to projected salaries ($75,525,685/$136,814,962=55.20%) i i i i