The URL can be used to link to this page

Home My WebLink AboutMINUTES - 08082006 - C.59 TO: BOARD OF SUPERVISORS CONTRA FROM: Lori Gentles, Assistant County Administrator- Director of Human Resources o' :_, COSTA DATE: August 8, 2006 'r� t'u-N COUNTY SUBJECT: P300#20095 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution Number 20095 to ADD the following positions: one (1) Senior Branch Librarian (REPRESENTED) (3AHC) position; one (1) 40/40 and two (2) 20/40 Librarian (REPRESENTED) (3AWA) positions; two (2) Library Assistant-Journey Level (REPRESENTED) (3KVB); and one (1) Clerk Senior Level (REPRESENTED) (JWXC) position in the Library. FISCAL IMPACT: The cost for this action is 100% funded and is within the department's budget. BACKGROUND: The Library has requested to add seven (7) positions to staff the Hercules Library scheduled to open on November 11, 2006. Contra Costa County and the City of Hercules have agreed that the Hercules Library will be in operation for 45 hours, 6 days a week. The operating agreement requires the positions be allocated to staff the new library. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the department will not have adequate staffing to provide support for the new Hercules Library. CONTINUED ON ATTACHMENT: L.-YES SIGNATURE: I RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE ^OTHER SIGNATURES a. ,— ACTION : rACTION OF BA i ON P A_AI AE:& APPROVED AS RECOMMENDEOC OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT UNANIMOUS(ABSENT f)ArSlQ ) COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: I MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. � ' ^'''` Orig.Dept: Sukari Beshears, Human Resources Analyst 5-1735(HR) ATTESTED I R AE.�[� — �_ cc: County Administrator JOHN CUL N, CLERK OF THE BOARD OF Christine Keebler,Library Administration SUPERVISORS AND COUNTY ADMINISTRATOR BY 3 DEPUTY M382(10/88) %)uL 4 o LUUO POSITION ADJUSTMENT REQUEST �t ."tu NO. OFFICE OF y�pdF� DATE July 26,2(� COU1dTY ADMINISTRATOR Department No./ COPERS Department County Library Budget Unit No. 0620 Org No. 3794 Agency No. 85 Action Requested For Hercules Library,we are requesting the following positions; funding is included in the FY 06-07 budget: • One 40/40 Senior Branch Librarian • One 40/40 Librarian • Two 20/40 Librarians • Two 20/40 Library Assistants-Journey Level • One 40/40 Clerk-Senior Level 1 Proposed Effective Date: Day after Board Action. Classification Questionnaire attached: Yes ❑ No ®/Cost is within Department's budget: Yo ®-No ❑ Total One-Time Costs (non-salary) associated with request: $ x Estimated total cost adjustment (salary/benefits/one time: Total annual cost $120,000 Net County Cost $-0- ry Total annual cost $90,000 Net County Cost $-0- 1 Total annual cost $92,000 Net County Cost $-0- Total annual cost $66,000 Net County Cost $_0_ Total annual cost $52,000 Net County Cost $-0- Total this FY $-0- N.C.C. this FY $-0- SOURCE OF FUNDING TO OFFSET ADJUSTMENT 2006-07 Budget Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments (for) Department Head - -- - --- ------------- ------------------------------------------------- -- -- ---------------- - - - - - - ---------- -- - ----—- - ----------------- ------------—- - -------------- -- - - REVIEWED BY CAO AND RELEASED TO HUMAN VICES DE RTMENT - - s��"�-( 'f' .. (�/,& -0 C_' a Deputy Cou ty Administrator Date - - -- - --------- - - - - -- ----------- ---- - - --- - HUMAN RESOURCES DEPARTMENT RECOMIVMNt TION DATE ,PLEASE SEE ATTACHED Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt salary schedule Effective: '�Day following Board Action. ❑ (Date) -(or Director of Human Resources _z______-_____ ____-___ __-.___=-____=--cc_=___=_--'=_ _____—_-�---------------------- =--=-c - - --- - - - --------- C UNTY ADMINISTRATOR RECOMMENDATION DATE: Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources ❑ Other: (for)Cl&nty Administrator ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ B4OARD OF SUPERVISORS ACTION I John Cullen,Clerk of the Board of Supervisors Adjustment APPROVED Q DISAPPROVED❑ and County Administrator DATE: AUuA kqr -t aWl_ I BY: APPROVAL OF F THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMEND ENT - ---- - - - -- - - - ' -- - - -------- - -- ----— - •-- ------------------------------------------------ --- ----------------------------- --- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/position(s) as follows: 0 TERSONNELTRWT-300 for scum HER MsiuomAm P300 #20095 ADD the following positions: One (1) Senior Branch Librarian (3AHC) position at salary level QXX 1662 ($5310.25 - $6781.41); one (1) full time and two (2) part time 20/40 Librarian (3AWA) positions at salary level QXX 1341 ($3864.40 - $4935.00); two (2) Library Assistant-Journey Level (3KVB) positions at salary level QXX 1030 ($2840.20 - $3627.05) ; and one (1) Clerk- Senior Level (JWXC) position at salary level 3RX 1033 ($2848.65 - $3637.84). BOARD OF SUPERVISORS AGENDA August 8, 2006 . 0300 #20095 - Library Add the following positions: one (1) Senior Branch Librarian (REPRESENTED) (3AHC) position at. salary level QXX 1662 ($5310-$6781); one (1) 40140 and two (2) 20140 Librarian (REPRESENTED) (3AWA) positions at salary level QXX 1341 ($3864-4935); two (2) Library Assistant-Journey Level (REPRESENTED) (3KVB) at .salary level QXX 1030 ($2840-$3627); and one (1) Clerk Senior Level (REPRESENTED) (JWXC) position at salary level 3RX 1033 ($2848-$3637). Justification: ➢ The Library has requested to add seven (7) positions to staff the Hercules Library scheduled to open on November 11, 2006. Contra Costa County and the City of Hercules have agreed that the Hercules Library will be in operation for 45 hours, 6 days a week. ➢ The operating agreement requires the positions be allocated to staff the new library. ➢ The cost for this action is 100% funded and is within the department's budget. ➢ Union notification to Local 11 and Local 2700 are attached. ➢ Effective: Day following Board action. Sukari B shear Date Human sour es Analyst If Terrina Manor Date Personnel Services Supervisor CONTRA COSTA COUNTY LIBRARY INTER OFFICE MEMO 646-6423 Fax: 646=6461 Date: July 26, 2006 To: Dorothy Sansoe, Senior Deputy County Administrator Rich Seithel, Management Analyst Sukari Beshears, Human Resources An Is From: Christine P. Kee bler, PSA III Subject: P300 Justification Attached please find three P30I0 requests dated July 26, 2006 requesting that the following actions be included on the Augul t 8, 2006 Board of Supervisors agenda. ❖ One 40/40 Senior Branch Librarian (Hercules) •- One 40/40 Librarian (Hercules) ❖ Two 20/40 Librarians (Hercules) Two 20/40 Library Assistant—Journey Level (Hercules) ❖ One 40/40 Clerk - Senior Level (Hercules) ❖ One 40/40 Senior Branch Librarian (Pleasant Hill) ❖ One 40/40 Library Assistant -Journey Level (Volunteer Program) For all of the Hercules positions listed on one P300: The Hercules Library is sc i eduled to.open on November 11. The County and the City of Hercules have an operating agreement that requires the Library to fund the operation of the Hercules Library at the average cost of operations of the 5 west county full-service community libraries. The Library and the City of Hercules have worked out a schedule of hours that will provide 45 hours of operation, 6 days per week. These positions are being added to staff and operate the Hercules Library in accordance with the operating agreement. Senior Branch Librarian (Pleasant Hill) listed on one P300: One of the major outcomes of the library's new strategic plan is a realignment of services from a Central and Branches model to a Peer Library model of community library services. A recent study indicated that, due to the nature and organizational structure of the Central Library, Pleasant Hill's community has not been served as other communities are by their libraries. In general, there has been more emphasis on advanced reference and unique non-fiction collections in Pleasant Hill and less attention given to reading, library events and programs, and services to families, children and teens. To meet the needs of Pleasant Hill residents, a Senior Branch Librarian is needed to develop a strong, focused program of community-oriented library services, collections and programs similar to other community libraries. The current Central Library Manager will assume additional responsibilities relating to the countywide implementation of the strategic plan. Library Assistant—Journey Level (Volunteer Program) listed on one P300: Over time, the Library's Volunteer Program Manager has assumed additional responsibilities for the library in the area of public information (i.e. developing marketing plans for the library's new services such as the a-card, etc.), fund-raising (working with various corporate partners) and community collaborations with various community agencies and organizations. Meanwhile, the library's Volunteer program continues to grow to enhance and strengthen library service. The Contra Costa County Library has more volunteers working more hours than any other library in the Bay Area. In order to continue to add new volunteer programs and to expand existing programs in new locations such as Hercules, Dougherty Station)and the Monument Corridor, a Library Assistant - Journey Level position is being added to assist with the Volunteer program. This position will assist with the recruitment, training and recognition of new volunteers, evaluate existing volunteer programs, and assist with they volunteer programs at the community libraries. The cost for these actions has been factored into the Library Department's 2006/2007 budget. Please feel free to contact me at 927-3202 if you have any questions or need further clarification. Attachments � R C aI` i C O UK CONTRA COSTA COUNTY HUMAN RESOURCES DEPARTMENT McBlrien Administration Building 651 Pine Street, 2nd Floor Martinez CA 94553-1292 FAX: (925) 335-1797 DATE: 7/31/06 UNION NOTIFICATION To: Jim Hicks Employee Organization: Local 2700 Fax Number: (925) 228-44712 From: Sukari Beshears, Human Resources Analyst Telephone: (925) 335-1735 P300 Action: ADD one (1) Clerk Senior Level (REPRESENTED) (JWXC) position at salary level 3RX 1033 ($2848-$3637) in the Library. Scheduled for Board Agenda: August 8, 2006 Message Conf irmation Report 20061118 AM MON Fax Number : 9253351797 Name CCC HUMAN RESOURCES Name/Number' 92284472 Page 1 Start Time JUL-31-2006 11- Start MON Elapsed Time 01,01" Mode STD G3 Results [O•K} •i CONTRA COSTA COUNTY HUMAN RESOURCES DEPARTMENT McBrien Administration Building 651 Pine Street, 2"°Floor Martinez CA 94553-1292 FAX: (925)335-1797 DATE: 7131106 UNION NOTIFICATION To. Jim Hicks Employee Organization: local 2700 I Fax Number: (925)228-4472 From: Sukad Be shears,Human Resources Analyst Telephone: (92')335-1735 P300 Action: ADD one(1)Clerk Senior leve#(REPRESENTED)(JWXC)position at salary level 3RX 1033($284843637)in the library. Scheduled for 8I and Agenda: August 8,2006 n. la I CONTRA COSTA COUNTY HUMAN RESOURCES DEPARTMENT McBrien Administration Building 651 Pine Street, 2nd Floor Martinez CA 94553-1292 FAX: (925) 335-1797 DATE: 7/31/06 UNION NOTIFICATION To: Rollie Katz Employee Organization: Local 1 Fax Number: (925) 228-1099 From: Sukari Beshears, Hun an Resources Analyst Telephone: (925) 335-1735 P300 Action: ADD the following positions: one (1) Senior Branch Librarian (REPRESENTED) (344HC) position at salary level QXX 1662 ($5310-$6781); one (1) 40/40 and two (2) 20/40 Librarian (REPRESENTED) (3AWA) positions at salary level QXX 1341 ($3864-4935); and two (2) Library Assistant-Journey Level (REPRESENTED) (3KVB) of salary level QXX 1030 ($2840-$3627) in the Library. Scheduled for Board Agenda: August 8, 2006 Message Confirmation Report JUL-31-20061120 AM MON Fax Number : 9253351797 Name CCC HUMAN RESOURCES Narre/Number 92281099 Page 1 Start Time JUL-31-2006 11:19AM MON Elapsed Time 00'19" Mode STD ECM Results (O.KI CONTRA COSTA COUNTY HUMAN RESOURCES DEPARTMENT McBrien Administration Building 651 Pine Street, 2"' Floor Martinez CA 94553-1292 FAX: (925)335-1797 DATE: 7131106 UNION NOTIFICATION To: Rollie Katz Employee Org Inlzafion: Local 1 Fax Number: (925)228-1099 From: Sukari Beshears,Human Resources Analyst Telephone: t925)335-1735 P300 Action/ ADD the following positions: one (1) Senior Branch Librarian (REPRESENTED) (3AHC) position at salary level QXX 1682 ($5310-$6781); one (1) 40/40 and two (2) 20/40 Librarian (REPRESENTED) (3AWA) positions at salary level QXX 1341 ($3864-4935); and two (2) Library Assistant-Journey Level (REPRESENTED)(3KVB)at salary level QXX 1030($2840-$3627)in the Library. Scheduled for Board Agenda: August 8,2006