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Home My WebLink AboutMINUTES - 08082006 - C.58 TO: BOARD OF SUPERVISORS .........._. CONTRA FROM: Lori Gentles, Assistant County Administrator- t Director of Human Resources y., s COSTA DATE: August 8, 2006 COUNTY SUBJECT: P300 #20097 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment ResolutionNumber 20097 to ADD one (1) Library Assistant Journey Level (REPRESENTED) (3KVB) position at salary level QXX 1030 ($2840-$3627) in the Library. FISCAL IMPACT: The cost for this action is 100% funded and is within the department's budget. BACKGROUND: The Library has requested to add a Library Assistant Journey Level position to staff the Library's Volunteer Program. The Volunteer Program continues to grow and additional staff is necessary to assist with the program's expansion and services to the new locations in Hercules, Dougherty Station and the Monument Corridor. The incumbent assigned to this position will assist with recruitment, training and recognition of new volunteers as well as the evaluation of existing volunteer programs and community libraries. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the department will not be able to provide adequate service levels to the Library's Volunteer Program. ` 4 CONTINUED ON ATTACHMENT: L-`fES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDAT ZNOF BOARD COMMITTEE APPROVE ^OTHER SIGNATURE(S): RR ACTION OF BOON APPROVED AS RECOMMENDED - OTHER _ VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT 7 UNANIMOUS(ABSENT COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: I MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. Orig.Dept: Sukari Beshears, Human Resources Analyst 5-1735(HR) ATTESTED UU,446t IS �W�O t cc: County Administrator JOHN CUL EN,CLERK OF THE BOARD OF Christine Keebler, Library Administration /SUPERVISORS AND COUNTY ADMINISTRATOR BY l ✓� a �',�� ,DEPUTY M382(10/88) I POSITION ADJUSTMENT REQUEST NO. 2W Q 7 DFFlCE OF � V�RIFI�.R 1 COUNTY ADMINISTRATOR DATE July 26,2006 F \ Department No./ � COPERS Department County Library Budget Unit No. 0620 ` OrgT 708it 19 ;,Agency No. 85 Action Requested We are requesting one 40/40 Library Assistant-Journey Level(Volun �P'og�funding is included in the FY 06-07 budget. {{_= G I! ll Proposed Effective bra Day after Board Action. Classification Questionnaire attached: Yes E] No ®/Cost is within Department's budget: Yes ® No El Total One-Time Costs (non-salary) associated with request: $ Estimated total cost adjustment (salary/benefits/one time: Total annual cost $65,000 Net County Cost $_0_ Total this FY $-0- N.C.C. this FY $_0_ SOURCE OF FUNDING TO OFFSET ADJUSTMENT 2006-07 Budget Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN SE ICES DEP —R Oep`uty County Administrator Date ----------------------------------------- ------ ------ — HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE �� ID ADD one (1) Library Assistant-Journey Level (3KVB) position at salary level QXX 1030 ($2840.20 - $3627.05). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt salary schedule Effective: Day following Board Action. �❑ (Date) (for)Director of Human Resources ------------------------------------ -------------------------------- ---------------------------------- --------------------------------------------------------------------------------------------- - -- ---------- COUNTY ADMINISTRATOR RECOMMENDATION DATE: d Sr O� rApprove Recommendation of Director of Human Resources —� Disapprove Recommendation of Director of Human Resources ❑ Other: ry-yL�l� (fo�Coru_nty��dmiinistrator BOARD OF SUPERVISORS ACTION John Cullen,Clerk of the Board of Supervisors Adjustment APPROVED V� DISAPPROVED❑ nand County Administrator DATE: Au 0_AAf A 121X _ BY: -S A kb44u APPROVAL'617 THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT -- -- ---- -—------------ -- -------------- ---- ——------ POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/position(s) as follows: O TMON LN-3003.300 for one 4040 Lib Asst Jery LrLdoc it f BOARD OF SUPERVISORS AGENDA August 8, 2006 P300 #20097 — Library Add one (1) Library Assistant Journey Level (REPRESENTED) (3KVB) position at salary level QXX 1030 ($2840-$3627). Justification: ➢ The Library has requested to add a Library Assistant-Journey Level position to staff the Library's Volunteer Program. ➢ The Volunteer Program continues to grow and additional staff is necessary to assist with the program's expansion and services to the new locations in Hercules, Dougherty Station and the Monument Corridor. ➢ The incumbent assigned to this position will assist with recruitment, training and recognition of new volunteers as well as the evaluation of existing volunteer programs and community libraries. ➢ The cost for this action is 100% funded and is within the department's budget. ➢ Union notification to Local 1 is attached. ➢ Effective: Day following Board action. Sukar eshear Date Hum n esourc s Analyst fl Terrina Manor Date Personnel Services Supervisor i I CONTRA COSTA COUNTY LIBRARY INTER-OFFICE MEMO 646-6423 Fax: 646-6461 Date: July 26, 2006 To: Dorothy Sansoe, Senior Deputy County Administrator Rich Seithel, Management Analyst Sukari Beshears11 Human Res our es An st From: Christine P. Keebler, PSA III Subject: P300 Justification Attached please find three P300 requests dated July 26, 2006 requesting that the following actions be included on the August 8, 2006 Board of Supervisors agenda. ❖ One 40/40 Senior Bran ch Librarian (Hercules) •3 One 40/40 Librarian (Hercules) ❖ Two 20/40 Librarians (Hercules) ❖ Two 20/40 Library Assistant—Journey Level (Hercules) ❖ One 40/40 Clerk _Senior Level (Hercules) ❖ One 40/40 Senior Branch Librarian (Pleasant Hill) ❖ One 40/40 Library Assistant- Journey Level (Volunteer Program) For all of the Hercules positions listed on one P300: The Hercules Library is scheduled to open on November 11. The County and the City of Hercules have an operating agreement that requires the Library to fund the operation of the Hercules Library at the average cost of operations of the 5 west county full-service community libraries. The Library and the City of Hercules have worked out a schedule of hours that will provide 45 hours of operation, 6 days per week. These positions are being added to staff and operate the Hercules Library in accordance with the operating agreement. Senior Branch Librarian (Pleasant Hill) listed on one P300: One of the major outcomes of the library's new strategic plan is a realignment of services from a Central and Branches model to a Peer Library model of community library services. A recent study indicated that, due to the nature and organizational structure of the Central Library, Pleasant Hill's community has not been served as other communities are by their libraries. In general, there has been more emphasis on advanced reference and unique non-fiction collections in Pleasant Hill and less attention given to reading, library events and programs, and services to families, children and teens. To meet the needs of Pleasant Hill residents, a Senior Branch Librarian is needed to develop a strong, focused program of community-oriented library services, collections and programs similar to other community libraries. The current Central Library Manager will assume additional responsibilities relating to the countywide implementation of the strategic plan. i Library Assistant—Journey Level (Volunteer Program) listed on one P300: Over time, the Library's Volunteer Program Manager has assumed additional responsibilities for the library in the area of public information (i.e. developing marketing plans for the library's new services such as the a-card, etc.), fund-raising (working with various corporate partners) and community collaborations with various community agencies and organizations. Meanwhile, the library's Volunteer program continues to grow to enhance and strengthen library service. The Contra Costa County Library has more volunteers working more hours than any other library in the Bay Area. In order to continue to add new volunteer programs and to expand existing programs in new locations such as Hercules, Dougherty Station and the Monument Corridor, a Library Assistant - Journey Level position is being added to assist with the Volunteer program. This position will assist with the recruitment, training and recognition of new volunteers, evaluate existing volunteer programs, and assist with the volunteer programs at the community libraries. The cost for these actions has been factored into the Library Department's 2006/2007 budget. Please feel free to contact me at 927-3202 if you have any questions or need further clarification. Attachments i 01. STA c60K� CONTRA COSTA COUNTY HUMAN RESOURCES DEPARTMENT McBrien Administration Building 651 Pine Street, 2"d Floor Martinez CA 94553-1292 FAX: (925) 335-1797 DATE: 7131106 UNION NOTIFICATION To: Rollie Katz Employee Organization: Local 1 Fax Number: (925) 228-1099 From: Sukari Beshears, Human Resources Analyst Telephone: (925) 335-1735 P300 Action: ADD one (1) Library Assistant Journey Level (REPRESENTED) (3KVB) position at salary level QXX 1030 ($2840-$3627) in the Library. Scheduled for Board Agenda: August 8, 2006 i Message Confirmation Report JUL-31-200611:14 AM MON Fax Number • 9253351797 Name CCC HUMAN RESOURCES Name/Number 92281099 Page 1 Start Time JUL-31-2006 11:14AM MON Elapsed Time 00'16" Mode STD ECM Results [O.K] . i. CONTRA COSTA COUNTY HUMAN RESOURCES DEPARTMENT McBrien Administration Building 651 Pine Street, 2"' Floor Martinez CA 94553-1292 FAX: (925)335-1797 DATE: 7/31106 UNION NOTIFICATION To: Rollie Katz Employee Orgi nization: Local 1 Fax Number: (925)228-1099 From: Sukari Seshears,Human Resources Analyst Telephone: (9I 5)335-1735 P300 Action:IADD one(1)Library Assistant Journey Level(REPRESENTED) (3KVB)position at salary level QXX 1030($2840-$3627)in the Library. scheduled for Board Agenda: August 8,2006