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HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
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TO: I BOARD OF COMMISSIONERSHA
FROM: '', Rudy Tamayo, Executive Director
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DATE: August 15, 2006
SUBJECT: SERVICE CONTRACT WITH THE YMCA OF THE EAST BAY
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SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
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APPROVE and AUTHORIZE the, Executive Director of the Housing Authority to execute a contract
oribehalf of the Housing Authority with the YMCA of the East Bay to provide after school youth
activities for the Bayo Vista housing development and summer camp activities, which includes
participation in Camp BOLT (Building Our Leaders for Tomorrow). The term of this contract is for
the;period July 1, 2006 to June 30, 2007.
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II. FINANCIAL IMPACT:
In consideration for the services provided to the youth of Bayo Vista in Rodeo, the Housing
Authority will provide a portion of funding not to exceed $25,000.00. No County General Funds
are required.
III. REASONS FOR RECOMMENDATION/BACKGROUND
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Youth programs, including recreation activities, have been an important part of the Bayo Vista
community since 2001. This service contract will provide after school activities for resident youths
of the Bayo Vista public housing development and summer camp activities. This contract with the
YMCA of the East Bay is allowable under the Federal Department of Housing and Urban
Development guidelines.
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IV. CONSEQUENCES OF NEGATIVE ACTION:
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Should the Board of Commissioners elect not to authorize the Executive Director to enter into a
service contract with the YMCA of the East Bay, the services provided to the residents of Bayo
Vista;may no longer be available, and this would be detrimental to the resident youth of this public
housing development and the surrounding community.
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CONTINUED,ON ATTACHMENT: YES SIGNATUR
Z Tamay Executive Director
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RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE I,OTHER
SIGNATURE(S):
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ACTION OF BOARD ON ,(Q��j! �7T APPROVED AS RECOMMENDED OT�ER
VOTE OF COMMISSIONERS
C� ,.�, ,, ) I HEREBY CERTIFY THAT THIS IS A
V' UNANIMO IUS (ABSENT ! '/�-C� ) TRUE AND CORRECT COPY OF AN
AYES: i NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ! ABSTAIN: { MINUTES OF THE BOARD OF
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COMMISSIONERS ON THE DATE SHOWN.
ATTESTED
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JOV CULLEN,CL RK OF
THE BOARD OF COMMISSIONERS
li AND COUNTY ADMINISTRATOR
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SHORT FORM SERVICE CONTRACT
1. �Contract Identification:
Subject: Service Agreement for after school youth activities at the Bayo Vista
I housing development of the Housing Authority of the County of Contra Costa
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2. Parties:
j The Housing Authority pf the County of Contra Costa, California(Authority) and the
following named Contractor mutually agree and promise as follows:
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CONTRACTOR: YMCA of the East Bay
I CONTRACTOR'S TAXPAYER ID: 94-1156317
CONTRACTOR'S CAPACITY: Non-Profit Organization
CONTRACTOR'S ADDRESS: 263 So. 201h Street
Richmond, CA 94804
3. Term: The effective date of this Contract is July 1, 2006 through June 30, 2007, unless sooner
terminated as provided herein.
4. Termination: This Contract may be terminated by the Authority, at its sole discretion, upon five-
day advance written notice thereof to thle Contractor, or canceled immediately by written mutual consent; or
upon thirty day advance written notice thereof to the Authority by the Contractor.
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5. Payment Limit: Authoritys total payments to Contractor under this Contract shall not exceed
$25,000.00.
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6. Authority's Obligations: In consideration of Contractor's provision of services as
described ibelow, and subject to the payment limit expressed herein, Authority shall pay Contractor, as
follows: 1!
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(Check one alternative only)
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❑ a. Flat Rate:
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Elb.li i Payment in full after approval by the Executive Director.
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X C. II As set forth in the attached Payment Provisions, which are incorporated herein by reference.
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7. Contractor's Obligations: Contractor shall be responsible to the Authority for after school youth
activities to include academic, health and physical education, social recreational activities, citizenship and
leaderships jtraining, cultural enrichment)events, avoidance of alcohol and drug use, prevention of teen
pregnancy,Iand summer camp activities. IIThese services are to be provided at 2-C California Street, Rodeo,
CA. Actual service and reporting requirements are described in Appendix A, which is herein incorporated
by reference.
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8. Administrative Amendments: Subject to the payment Limit, the Payment Provision and the
Services by. Contractor (Appendix A) may be amended by a written administrative amendment executed by
the Contractor (or designee) and the Authority (or designee), subject to any required state or federal
approval, provided that such administrative amendment may not materially change the Payment Provision
or the Services by Contractor.
9. Compliance with Law: Contractor shall be subject to and comply with all Federal, State and
local laws 'and regulations applicable with respect to its performance under this Contract, including but not
limited to;l licensing, employment, and purchasing practices; and wages, hours and conditions of
employment, including nondiscrimination
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Housing Authority of the SHORT FORM SERVICE CONTRACT Number
County of Contra Costa
Page 2'of 5
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10. (Discriminatory Services: I Contractor agrees that all goods and services under this
Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national
origin, ethnic background, sexual orielntation, or disability, and that none shall be used, in whole or in part,
for religious worship or instruction.
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11. Independent Contractor Status:) This Contract is by and between two independent contractors
and is not intended to and shall not be construed to create the relationship between the parties of agent,
servant, employee, partnership,joint venture, or association.
12. Disputes: Disagreements between the Authority and Contractor concerning the meaning,
requirements, or performance of this(Contract shall be subject to .final determination in writing by the
Executive Director of the Authority, or his designee, or in accordance with the applicable procedures (if
any) required by the State or Federal Government.
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13. Access to Books and Records of Contractor, Subcontractor: Pursuant to Section 1861(v)(1)
of the Social Security Act, and any reglulations promulgated thereunder, Contractor, shall, upon written
I request and until the expiration of four'Iyears after the furnishing of service pursuant to this Contract, make
available!to the Secretary of Health and Human Services, the Comptroller General, the Authority, or any of
their duly authorized representatives, this Contract and books, documents, and records of Contractor that
are necessary to certify the nature and extent of all costs and charges hereunder. Further, if Contractor
carries out any of the duties of this Contract through a subcontract, with a value or cost of$10,000 or more
over a t Twelve-month period, such subcontract shall contain a clause to the effect that upon written request
and until) the expiration of four years after the furnishing of services pursuant to such subcontract, the
subcontractor shall make available, to the Secretary, the Comptroller General, the Authority, or any of their
duly authorized representatives, the subcontract and books, documents, and records of the subcontractor
that are necessary to verify the nature and extent of all costs and charges hereunder. This special condition
is in addition to any and all other terms regarding the maintenance or retention of records under this
Contract and is binding on the heirs, successors, assigns and representatives of Contractor.
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14. Reporting Requirements: Pursuant to Government Code Section 7550, Contractor shall include
in all documents or written reports completed and submitted to Authority in accordance with this Contract,
a separateI section listing the numbers and dollar amounts of all contracts and subcontracts relating to the
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preparation of each such document or written report. This section shall apply only if the payment limit
under thisjcontract exceeds $5,000.00.
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15. Indemnification: The Contractor shall defend, indemnify, save, and hold harmless the
Authority and its officers and employees from any and all claims, costs and liability for any damages,
sickness, death, or injury to persons(s) or property, including without limitation all consequential damages,
from any(cause whatsoever arising directly or indirectly from or connected with the operations or services
of the Contractor or its agents, servants, employees or sub-contractors hereunder, save and except claims or
litigation :arising through the sole negligence or sole willful misconduct of the Authority or its officers or
employees; Contractor will reimburse the Authority for any expenditures, including reasonable attorney's
fees, the Authority may make by reason of the matters that are the subject of this indemnification, and if
requested by the Authority will defend any claims or litigation to which this indemnification provision
applies at the sole cost and expense of the Contractor.
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16. Nonrenewal: Contractor understands and agrees that there is no representation, implication, or
understanding that the services providedlby Contractor under this Contract will be purchased by Authority
under a new contract following expiration or termination of this Contract, and waives all rights or claims to
notice or Bearing respecting any failure tot continue purchasing all or any such services from Contractor.
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Housing Authority of the SHORT FORM SERVICE CONTRACT Number
County of Contra Costa
Page 3 of 5
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17. Legal Authority This contract is entered into under and subject to the following legal authority:
Health& Safety Code section 34314.
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18. Signatures: These signatures attest the parties' agreement hereto:
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HOUSING AUTHORITY YMCA OF THE EAST BAY
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COUNTY OF CONTRAI COSTA
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Rudy Tamayo Robert Wilkins
Executive Director President and CEO
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Date: Date:
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Contractor Signature "B"
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Secretary
Date
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(Form approved by County Counsel)
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Note to 'Contractor: For corporations I(profit or nonprofit), the contract must be signed by two officers.
Signature "A" must be that of the President or Vice-President and signature "B" must be that of the
Secretary or Assistant Secretary(Civil Code Section 1190.1 and Corporation Code Section 313).
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Housing Authority of the SHORT FORM SERVICE CONTRACT Number
County of Contra Costa
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Payment Provisions
1. Payment Amounts: Subject to the Payment Limit of this Contract and subject to the following
,Payment Provisions, Authority will pay Contractor the following fees as full compensation for all
services, work, expenses or coslts provided or incurred by Contractor:
[ ] a. $ monthly, or
[ ] b. $ per unit, as defined in the Service Plan, or
[ ] c. $ after completion' of all obligations and conditions herein, or
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[X] d. $6250.00 on a quarterly(basis after receipt of an itemized and documented invoice for that
period.
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2. Invoices: Contractor shall invoice the Authority on a quarterly basis, and shall direct such invoices
to the Authority, addressed as f llows:
Rudy Tamayo, Executive Director
Housing Authority of the County of Contra Costa
P.O. Box 2759
Martinez, CA 94553
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Housing Authority of the SHORT FORM SERVICE CONTRACT Number
County of Contra Costa
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APPENDIX A
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SERVICES BY CONTRACTOR: CONTRACTOR shall maintain and provide certain data upon request
of the Authority. The report should include the following:
1.I List of Housing Authority youth being served;
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2. Activities and field trip(s) being offered;
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3.. Attendance logs for said activities
4. Other program informatlion.
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CONTRACTOR's after school program will serve the youth of the Bayo Vista housing development in
Rodeo California. The program will operate five (5) days a week, from July 1, 2006 through June 30, 2007.
The focus of the program will be the following areas:
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1! Health and Physical Education
2 Social Recreation
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3 Citizenship and Leadership
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4 Cultural Enrichment
S Education—continued learning through academic studies during the after school hours.
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6..1 Encouragement of the young people to avoid drug and/or alcohol use, and the prevention of
teen pregnancies
7.1 Participation in the Authority's Camp BOLT Program
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81.1 Summer camp activities
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CONTRACTOR's after school teen prograin, for youths ages 13 to 17, will operate two (2) days a week,
from July`I1, 2006 through June 30, 2007. The program will provide extended hours to 8:00 p.m. and in
addition, teen dances will be offered. The teen program will build self-esteem and focus on setting personal
goals an&help teens to live successfullylas self-sufficient adults. In addition to the activities provided
above, Contractor will offer teen dancesi and provide job preparation programs teaching young adults the
basic requirements to search for and acquire meaningful work.
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