HomeMy WebLinkAboutMINUTES - 08022005 - C50 TO: BOARD OF SUPERVISORS CONTRA
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FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICE " ...
S ___ COSTA
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DATE: AUGUST 2, 2005
COUNTY
SUBJECT: REQUEST TO PURCHASE TWO HYBRID VEHICLES FOR THE
ENVIRONMENTAL HEALTH DIVISION OF HEALTH SERVICES
DEPARTMENT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase two hybrid vehicles for
the Environmental Health Division of the Health Services Department.
FINANCIAL IMPACT
The Health Services Department is purchasing two hybrid vehicles estimated at $48,000, which will
be funded with Health Services Department program fees.
BACKGROUND
The Environmental Health Division is adding two vehicles due to increased staffing and the necessity
to conduct inspections. Revenue will not be generated if inspectors cannot perform job duties.
These vehicles are not on the Board Approved Master List for Vehicle Replacement in FY2005-06.
Therefore, in accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment
Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of these
vehicles. Based on a review of the need for the new vehicle and consideration of alternative fueled
vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed
and approved by the County Administrator for consideration by the Board of Supervisors.
CONTINUED ON ATTACHMENT: `�Y ES SIGNATURE:
✓RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNAT,URE(S):-q:;X�
ACTION OF BO D N APPROVED AS RECOMMENDED OT ER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department
cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Administration AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting
Fleet Management Division OF SUPERVISORS ON THE DATE SHOWN.
Auditor-Controller(via F/M) ATTESTED 2 2-M570
Health Services Department(via F/M) JOHN SWE N,CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADFAINISTRATOR
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BY ,DEPUTY
G:1AdminlVehicleReplacementBoardOrders\HealthSvcs\BO Purch HybridVehicles Aug22005.doc FM:MAK Page 1 of 1
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VE•HICLF.AND EQU IPMENT'REOUEST FORM
See t;uction Sheet
Deptneni: noir .,Date:"- .M'ay..
14 2405
Authorized Signature: :;` T �,ephone: At"422 xt. 231
Printed flame: Kin.Stuart• Director
Reason and justi r,mit n for vehi Ie r q.u�st: Cost reduction Fusin fuel effecient vehicles
-
-and n2gd2d.f.Qr it r e. 11safiction
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2. Funding Source: � .-inforfi on w l-be used .p�re.pare. nd ard�rj:.IfLill y Find d,Proararns
Fees
Is an.appropriation adjustmen#-.needed ❑ files . Q Flo
Fiscal C r Name.: .-Richard Kraus Telephone:
370-A246'Description*of vehi cis yruipmer��req ted 4�t �� i :complet.6 en.=:acmgsodes form).
4 door-Toyota H VbrillPrius or-4'doo Honda brid Civic.
.4: Is an aitemative-tuei veh�icW acceptable Q �e hl i
If no,reason clean air vehicle will not.work:;-: ntv Wriftr . 1 s-and will LAse
vehicles for-out of noun. travel"and will. need to use-re ularr asoiine.
5. If replacement,which vehicle or equipmer -°I"..beirig.replaced:Type:
WhidelEquipment--Number. 06".6'#ero'HoWr1s:_
6. Reason purchase.cannot wait until.next budget.-cycle:- In— aS in S ffin
and loss of revenue if ins - 'dor can no n '
. 7. CAO ale$se o 1,11W Management, �. .S. No Date.
CAC?S' ature:
�
FO GSD.FLEET MANAGEMENT'S USE.
1. Is.ve h iclelequnt�ipmean addition•to the fleet? Yee C� No
2. If vah.icle/equipment Is for-reptaceme-m an Insp6tl0nf@vslu2t[0n to be complaked by Fleet Manager:
Date Inspected:i
vehiclelE mera Makes ,�-� rq Model.: �if/� .1Year:
Condition of vehicle andlov,equipment and Ii#e expectancy:
Accumulated Depredation Es ted Salvage vaiu+a:
Estimated Cost of Request: L 000
31 Fleet Wnaggr Signature: Date:.001' "
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VEHICLE AND ECRU IPME:4TREC ILIEST FORM.
See Instruction Sheet) .
Department: En i Date. Ma :-1-0 ,2005
Authorized Signature: :.. ToWpMns.: -52 22do 221
Printed Name: Ken Stuarts Director:
1. I�eason.and jk4efifice'tion forvehicls r q.0 st: Cost ` &cti�on.-usin fuel effecient vehicles
- and-n df r it r - : d Inswa,...,. - .: . ions-
. .. .- - . . .
2. Funding Source: (B t.-�nfoRnetion wilf-be:used to.prepare� and ardor). -II y..Fun Pr rams
fems
Is an.appropriation adjustment.n*eeded'?- 0 files : O..Nd
Fiscal Officer. warm.; TitepoF une: 370-fi2l'6'
3. Description*of vebicle or equiprr!ent-requested c iiG iii;co lett an."awassodes form:
4 door Toyota H Vbrill -Prius-or-4 dog -Hond.a '14 �rid'Civ`c.
4. Is an alternative-fual veh-1c14 acceptable.
If no,reason dean air vehicle will not.wgek:': n . . :ies,.and will u
vehicles for.out of-coup. travel-and.will need.to use-re ular as-o"ne.
5. If replacement,wh..ich vehicle or equipmertt:°I''..being,replaced:Type:
/ehicle/Equipment IVu�r�ber: :Odometer,HoWr :
6. Reason purchase-cannot wait unl.next budget-cycle:- Increase in staffing
and lofts of revenue if insbectors can not ndud-inso2cligns
7. CAO Relea Wat Management:. 0. E.3:Ido Date:;
CAS nature:
FOR GSL}.I=LEA MA I GEIMENT'S USE
1. Is.vehicletequipmeman addMon'to the fleet? Yes No
2. N Vehicle*uiprnent Is for,replacement an lnspectlon/iDvalusVon to be completed by Fleet Manager,
Gate Inspected.,
VehiderEquipmertt: Makes � � Mode(: �' � . year: �
Condition of vehicle andlct:.equipment and life ex r1.ty: 09
Accumulated Depredation �� Estirroted Salvage Vaius:
$. .
Estimated.Cost of Req-uast y o
3. Fleet Manager Signature:_
Date:" 1.
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