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Home My WebLink AboutMINUTES - 09282004 - C.78 TO: BOARD OF SUPERVISORS ontr+ FROM: Gary Villalba — Costa County Veterans Service Officer `6 DATE: September 28, 2004 County SUBJECT: FY 2004-2005 COUNTY SUBVENTION PROGRAM •"� CERTIFICATE OF COMPLIANCE AND MEDT-CAL COST AVOIDANCE PROGRAM AGREEMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): Authorize the chair of the Board of Supervisors to sign the attached County Subvention Program Certificate of Compliance and the Medi-Cal Cost Avoidance Program Agreement as administered by the California Depart- ment of Veterans Affairs (CDVA). Copy of CDVA bulletin attached for information. FISCAL IMPACT: The above agreements enhance the county general fund. CDVA estimates the FY 2004-2005 Contra Costa County allocation for County Subvention to be approximately $58,000.00 per sections 972 and 972.1 of the Military and Veterans Code of California. This amount is based on seven full-time employees. The estimated allocation for Medi-Cal Cost Avoidance is approximately $15,000.00 per section 972.5 of the Military and Veterans Code. BACKGROUND/REASON(S) FOR RECOMMENDATION(S): CDVA administers the above two revenue programs per California Code of Regulations, Title 12, Subchapter 4. CDVA conducts annual audits of our operation to determine if our workload is consistent with reported workload activity. CONTINUED ON ATTACHMENT: _X—YES SIGNATURE: -------:.—_------------------------_-_------------------------------------------------------------___---------------------------------------------- ''ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE 1- PROVE OTHER SIGNATURE(S): I �- --------------------- _ '` � �"' –-------------------------------------_--------------------_..------------------------- ACTION OF BOA a f �,.k t_"APPROVE AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT..•°` # �.'i l�' ) AND ENTERED ON THE MINUTES OP THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED ``. 'E '�C w: 1 A L € - CONTACT: Gary Viilalba 313-1481 JOHNS CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: County Administrator County Auditor State of Califomla , County Veterans Service officer < " BY '4 �"1 s,v _: DEPUTY CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS SUBVENTION CERTIFICATE OF COMPLIANCE FISCAL YEAR 2004/2005 Contra Costa COUNTY COUNTY SUBVENTION PROGRAM Charge: Contribution to counties toward compensation and expenses of their County Veterans Service Office according to Military and Veterans Code Sections 972, and 972.1, a State General Funds Expenditure, and 972..2, a Special Fund Expenditure. County Certification: I certify that Contra Costa County has appointed a veteran to serve as the County Veterans Service Officer according to California Code of Regulations Title 12, Subchapter 4. This County Veterans Service Officer will administer the aid provided for in Military and Veterans Code Division 4, Chapter 5. I further certify that the County Veteran Service Officer will assist every veteran of the United States, as well as their dependents and survivors, in presenting and pursuing such claim as they may have against the United States. The County Veterans Service Officer and all accredited staff will also assist in establishing veterans, dependents and survivors' rights to any privilege, preference, care or compensation provided for by the laws and regulations of the United States, the State of California, or any local jurisdiction. I also agree that this county, through the County Veterans Service Office, will maintain annual records for audit. These records will be maintained until the final allocation of funds for the subject fiscal year is issued by the CDVA. We will also submit reports in accordance with the procedures and timelines established by CDVA. The County Veterans Service Officer will a permit CDVA representatives to inspect all facilities and records. I further authorize the County Veterans Service Officer to actively participate in the promotion of the California Veterans License Plate program. Ch4r,r, County Board of Supervisors Date (or other County Official authorized by the Board to act on their behalf) {rev 5/04} CALIFORNIA DEPARTMENT OF ''VETERANS AFFAIRS MEDI-CAL CERTIFICATE OF COMPLIANCE FISCAL YEAR 2004/2005 Contra Costa COUNTY MEDI-CAL COST AVOIDANCE PROGRAM I certify that Contra Costa County has appointed a County Veterans Service Officer(CVSO)in compliance with California Code of Regulations, Title 12, Subchapter 4. Please consider this as our application to participate in the Medi-Cal Cost Avoidance Program authorized by Military and Veterans Code Section 972.5. I understand and will comply with the following: 1. All activities of the CVSO for which payment is made by the CDVA under this agreement will reasonably benefit the Department of Health Services (DHS) or realize cost avoidance to the Medi-Cal program. All County Eligibility Workers who generate a Form CW-5 (Veterans Benefits Referral)will be instructed to indicate the applicant's Welfare Aid Code on the face of the form. 2. All monies received under this agreement will be allocated to and spent on the salaries and expenses of the CVSO. 3. This agreement is binding only if federal funds are available to the CDVA from the DHS. 4. The CVSO is responsible for administering this program according to the California Code of Regulations, Title 12, Subchapter 4. C14air, County Board of Supervisors Date (or other County Official authorized by the Board to act on their behalf) (rev 5/04) CALIFORNIA DEPARTMENT OFVETERANS AFFAIRS Y I Veterans Services Division 1.227 "0" street, P.O. Box 942895 Sacramento, CA 9581.4 (916) 653-2573 FAX (91.6) 653-2563 Veterans Services Division DATE: August 13,2004 BULLETINNUMBER: 04-05 TOTAL PAGES: 1 TO: ALL, CVSO's SUBJECT: .Fiscal Forms Available On CDVA Web page This is to inforrn you that all formas and agreements pertaining to fiscal year 2004/2005 are now available on. our CDVA web page. You may download these forms at www.cdva.ca.w$A,,, and by double clicking on Veterans Services, Fiscal Forms for CVSOs thea New! Forms for Fiscal. Year 2004/2005. There is no reason to modify these forms but .if you do, you will be prompted to either cancel or save your changes under a different file name. Although this office does not require counties to submit Forms DVS-19 (daily reports,) you are reminded that you must maintain your DVS-19's :for future auditing purposes. If you peruse through the; new forms on. CDVA web page, you'll notice the forms currently required tinder the FY 04/05 title are the Certificates of Compliance and the trap portion of the DVS-30. All others are not required until after December 31, 2004. You may also download the newly revised Procedure Manual for Subvention., Medi-Cal Cost Avoidance and the College Fee Waiver Programs 2004/2005 FY. If you have any questions,please contact this office at(9.16) 653-2.573. Jack.Kirwan, Chief Veterans Services Division cc: Thomas Johnson, Secretary John Hanretty, Director of Operations California Veterans ward District Offices (Los Angeles, Oakland, Sara Diego) This bulletin format will be used by the CDV!k.Veterans Services Division as a standard way of communicating information to County Veterans Service.Officers. The objective is to provide a format that can be easily maintained by the CVSe3. The first two digits in number of each Bulletin will show the year of issue,the following number indicates the consecutive number of the issue during the year.