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Home My WebLink AboutMINUTES - 09282004 - C.39-C.42 TO: BOARD OF SUPERVISORS CONTRA FROM: Leslie T. Knight, Assistant county Administrator- Director of Human Resources � ,:�; COSTA DATE: September 28, 2004 > COUNTY SUBJECT: P300 19758 `y° • J7 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION ADOPT Position Adjustment Resolution No. 19758 adding a Network Technician I position; canceling Clerk-Recorder Data Processing Manager position #5795; and abandoning the classification of Clerk-Recorder Data Processing Manager in the Clerk-Recorder's Office, as recommended by the Human Resources Director. FISCAL IMPACT Annual net savings of $2,988.00 in salary are associated with this action. BACKGROUND This action is requested by the Clerk-Recorder to reflect the department's new technology, which has evolved from batch processing into a network environment. The Clerk-Recorder Data Processing Manager was assigned technical duties as a result of the new system. The retirement of the Manager allowed the department to appropriately classify the duties and responsibilities. CONSEQUENCE OF NEGATIVE ACTION If the position is not reclassified, the duties and responsibilities are classified inappropriately and compensated at a higher rate. CONTINUED ON ATTACHMENT: YES SIGNATURE: 1 --,4-#IECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATt OF BOARD C"MITTEE ,.,APPROVE OTHER SIGNATURE(S): - rr ACTION OF BOA�D N _< "- ; ;'_ Fdt1 E.' _` �> APPROVED AS RECOMMENDED ! OTHER VOTE OF SUPERVISORS �y s , z I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT ' UNANIMOUS(ABSENT % `•?f f COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN:® SHOWN. p Orig.Dept: Human Resources Department ATTESTED �, s/211s t Cc: County Administrator JO 'SWEETEN,CLERK OF T°Hei BOARD d SUPERVISORS AND COUNTY ADMINISTRATOR C f; f M382(10188} BY Y /'° .x '-` ,f,. t P€- _,DEPUTY Er POSITION ADJUSTMENT REQUEST DATE Department No./ opus Department Clerk-Recorder Budget Unit No. 024 Org. No. 2353 gency No. Action Requested Adel one Network Technician I (LNWA),cancel vacant position #5795 Clerk-Recorder Data Processine Manager(LAGD). Abandon classification of Clerk-Recorder Data ProcessinZa>naeer. Proposed Effective Date: Sentencer 1;.2004__ Classification Questionnaire attached: Yes❑ No , Cost is within Department's budget: Yes Z No ❑ X Total One-Time Costs (non-salary)associated with request: $ 0 � z Estimated total cost adjustment (Salary/benefits/one time): $ 0 , Total annual cost (4,024) Net County Cost 4.024 Total this FY U3115W N.C.C.this FY (3,3U4 d SOURCE OF FUNDING TO OFFSET ADJUSTMENT Net County Cost Savings Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. far Department Head Date REVIEWED BY CAO AND RELEASED TO HUMAN RE !OULRCES DEPARTMENT / Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE: ADD one (1) Network Technician I position (LNWA$4,385 - $5,330); CANCEL Clerk- Recorder Data Processing Manager position #5795 (LAGD $4,580 - $5,579); ABANDON the classification of Clerk-Recorder Data Processing Manter. Amend Resolution 71/17 establishing positions and resolutions allocating Glasse the B sic/Exem t salary sched I a de 'bed above. Effective: ❑ Day following Bo rd Action. _� C (Date) 414 , for Director of Huma so ces CO NTY ADMINISTRATOR RECOMMENDATION DATE: Approve Recommendation of Director of Human Resources f Disapprove Recommendation of Director of Human Resources ❑ Other: (for)County Administrator BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors Adjustment APPROVED DISAPPROVED❑ and County Administrator Date: � ,��...�,�...ji:��%��, t ,��, ��. By: -- -- APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEUSALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust classes)/position(s)as follows: P300(M347) BOARD OF SUPERVISORS AGENDA ITEM FOR MEETING OF September 28, 2004 P300 NO. 19758 Clerk - Recorder ADD: One (1) Network Technician I position (LNWA $4,385 - $5,330) CANCEL: Clerk-Recorder Data Processing Manager position #5795 (LAGD $4,589 - $5,579) ABANDON:Classification of Clerk-Recorder Data Processing Manager • The Clerk-Recorder Department is requesting this action to appropriately classify positions to reflect the new technology being used. The department's technology has evolved into a network environment, which replaced batch processing. • Over the years, the batch processing unit was dispersed. Most of the data entry positions were transferred to the Recorder's Unit and are now overseen by an Information Systems Assistant Supervisor. The Clerk-Recorder , Data Processing Manager was assigned technical duties as a result of the new network environment. Because the Manager has a slightly higher salary than the Network Technician, the department is reclassifying the position when vacated. The retirement of the Manager in February allowed the department to appropriately classify the duties and responsibilities. • The new position will be responsible for user support, systems and application management, and vendor partnering. Duties include installing computer equipment, monitoring and administering network systems; developing and coordinating network solutions; contacting vendors for on-site support; and implementing new technologies. • There is an annual net cost savings of$2,988.00 in salary. • There are no union issues; both classifications are unrepresented management. • Effective date is September 1, 2004 Prepad by Jo-An Linares, H R Analyst September 15, 2004 9" 'r=te f arry D el, Personnel Services Supervisor Date TO: BOARD OP SUPERVISORS CONTRA FROM: Leslie T. Knight, Assistant County Administrator- � COSTA Director of Human Resources i` DATE: September 14, 2004 +'rT-�. - COUNTY 0 SUBJECT: P300 19755 Iwo, r SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION ADOPT Position Adjustment Resolution No. 19755 adding a Fire Prevention Technician position and canceling Accounting Technician position #5688 in the Contra Costa County Fire Protection District, as recommended by the Human Resources Director. FISCAL IMPACT Annual cost of $12,048.00 is included in the Fire District's FY 04-05 budget and there are no net County costs associated with this action. BACKGROUND This action is requested by the Fire District to meet the workload demands in the Fire Prevention Bureau. The Accounting Technician position is no longer needed but a new Fire Prevention Technician position is necessary due to the increase in plan submittals and the implementation of a new State code, which is anticipated to be approved January 1, 2005. CONSEQUENCE OF NEGATIVE ACTION If the position is not allocated, review of plan submittals for California Fire/Building codes are delayed and code compliance will not be ensured. It is critical to add the position now so that the Fire District can take appropriate steps to secure compliance when the new State code goes in effect. J d f CONTINUED ON ATTACHMENT: YES SIGNATURE: L--'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COM EE 4.. PROVE OTHER SIGNATURE(S): ACTION OF BO N 't r } t f rr ' 1°+- APPROVED AS RECOMMENDED OTHER x f, % f VO'rE OF SUPERVISORS ti I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT UNANIMOUS(ABSENT I � � X � ) COPY OF AN ACTION TAKEN AND ENTERED ON THE — AYES: NOES:.. MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN:— SHOWN. a Orig.Dept: Human Resources department ATTESTED • -� t L i F ✓'. Cc: County Administrator JOHN$SWEETEN,CLERK OF THE BOARD,10F SUPERVISORS AND COUNTY ADMIMSTRATOR BY `�.i 1�. t ' { / DEPUTY M382(90/88) BOAR[ OF SUPERVISORS AGENDA ITEM FOR MEETING OF September 14, 2004 P300 NO. 19755 Contra Costa County Fire Protection District ADD: One (1) Fire Prevention Technician position (RJWC $4,378 - $5,322) CANCEL: Accounting Technician position #5588 (JD7A $3,381 - $4,318) • This action is requested by the Fire District to meet the workload demands in the Fire Prevention Bureau. • The Accounting Technician position is no longer needed but a new Fire Prevention Technician position is necessary due to the increase in plan submittals and the implementation of a new State code, which is anticipated to be approved January 1, 2005. • The Accounting Technician position was vacated due to a retirement in December of 2003. The duties and responsibilities were distributed to appropriate staff. The Fire District Fiscal Specialist assumed fiscal duties and the payroll clerk assumed clerical support duties. • The new position will be responsible for implementing the new State code, which pertains to urban/wildland interface and hazardous fuels reduction. Duties include identifying high Ore severity zones and various types of fuels in those areas, establishing water supplies and emergency access, locating placement of structures and identifying defensible space. In addition, this position will also act as a liaison to the Diablo Fire Safe Committee. • It is critical to add the position now so that the Fire District can take appropriate steps to ensure compliance when the new State code goes in effect. • According to the Fire District, annual cost of $12,048.00 is included in the department's FY 2004-2005 budget. The Fire District is a special district, which is funded primarily from property taxes collected within its boundaries. Its revenue budget, in excess of $70,000,000.00, is separate from the County's general funds. There are no net County costs associated with this action. • Local 2700 and Local 1230 are both notified. • Effective date is September 1, 2004 Prepar d by Jo- nninares, H R Analyst august 23, 2004 Larry Da i, Personnel Services Supervisor Date AUG-03-2004 1938 CCC FIRE PRCT DIST 19259305594 P.02/03 4 1 Contra Costa County Fire Protection .district r1re Chief KEITH RICHTER August 3, 2004 TO: Rich Seithel, County Administrator's Office FROM: Jackie Lorrekovich, CCCFP" , SUBJECT: Request to Add Fire Prevention Technician Position The attached Position Adjustment Request (P300) is being submitted to add one full- time (40/40) Fire Prevention Technician position. This action is necessary to meet workload demands in the Fire Prevention Bureau. It is estimated that approximately ten percent (10%) of this position's time will be spent in Engineering (i.e., new construction pian review and approval). This is necessary to accommodate the increase in plan submittals. For the remaining ninety percent (90%) of the time, this position will be responsible for implementing a new State code anticipated to be approved January 1, 2005. The new code pertains to urban/wildland interface and hazardous fuels reduction. Implementation of the new code will involve identifying high fire severity zones and various types of fuels in those areas, establishing water supplies and emergency access, locating placement of structures, and identifying defensible space. This position will also sect as liaison to the Diablo Fire Safe Committee. It is important that we assign a position to this program now so that we can take the appropriate steps to ensure we are in compliance when the code goes in effect. This position was included in the Fire District's FY 04-05 budget. Thank you for your consideration. Attachment P300 c: Richard Carpenter, Fire Marshal (w/o attachment) UASRMCSRSQL1F3W-A0D FIOSITION-FIREPREVTECH-408.DOC ❑ 2010 GEARY POAD - PLEASANT MILL., CALIFORNIA 94523.4694 • TeLEPHoNE (925) 930-SSQO - FAX 938-SS92 7 4527 ®El�rIELD DAIVE • ANTIOCH, CAUrORNIA 94931 • TELEPHONE (9.25)757-1303 + FAX 754-8852 0 WEST COUNTY AREA + TELEPHONE (S 1 D) 374-7070 POSITION ADJUSTMENT REQUESTa (ODATERI;004 U 1 f�910e 4�ontra Cosh. County Department No./ Department Fire Protection District Budget Unit No. 7300 Or Nor. Agency No. A-70 Action Reques e one Mi; Fire Prevention e ic.ian (RJWC position; CANCEL one: (i) luil TMe- Tc—countin 2ec iclan position . --Proposed ec ,ve e: 9-1-04 Classification Questionnaire attached Yes 0 No [a Cost is within Department's budgets Yes M No 0 Total One-Time Casts (non-salary) associated with request: $ 0 Estimated total .cost adjustment -(salary/benefits/one time: Total annual cost $ 814273 Net County Cost $ 0 Total this FY $ 67.Z27 H.C.C. this EY $ SOURCE OF FUNDING TO OFFSET ADJUSTMEN eteT_ Department must inttlatis necessary adjustment and submit to CAO. Use additfcmal sheet for further explanations or comments. TTB`ryspar en ea REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCESRT �i - Idguty,�0buhty-Admi-ni—slftatofr Date HUMAN RESOURCES DEPARTMENT-RECOMMENDATION DATE08/31/04 ADD: one(1)Eire Prevention Technician position (RJWC $4,378-$5,322) CANCEL: Accounting Technician position#5688(JD7A $3,381 -$4,318) Amend potation 71/17 establishing positions and resolutions afloc awing dasses the c►F�cem' salary schedule as above. Effective: 0 Day following Board Action. RX 09101404 (Date) or rec or o la Pe., ources COUY'Y ADMINISTRATOR RECOMMENDATION DATE: _ 1i7b pprove Recommendation of Director of Human Resources 0 disapprove Recommendation of Director of Human Resources ' El Other: oun y mins ra tor BOARD OF SUPERVISORS ACTION: Jahn S, eeten, Clerk of the Board of Supervisors Adjustment APPROVED Q DISAPPROVED 0 �, and County Administrator DATE: A BY: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/position(s) as follows: If Request is to Add Project Positions/classes, please complete other side.. P300 W-441)Pev 7/1195 TO:-. BOARD OF SUPERVISORS CONTRA FROM: Leslie T. Knight, Assistant County Administrator- Director of Human Resources ry Ma, COSTA DATE: September 28, 2004 � COUNTY SUBJECT: Position Adjustment Resolution#19748 x,41 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION : Adopt Position Adjustment Resolution # 19748 canceling one vacant Medical Records Coder position and adding one Senior Medical Records Technician position. FISCAL IMPACT: This action results in a yearly cost savings of approximately $3165. BACKGROUND: The Senior Medical Records Technician will be assigned to the Martinez Medical Records unit and is needed to provide lead duties. The supervisor for the unit, an Accredited Records Technician, resigned in June. Historically, Health Services has had tremendous difficulty recruiting Accredited Records Technicians and has decided to leave the position vacant. The Senior Medical Records Technician will be added to assume some of the duties previously performed by the Accredited Records Technician. Duties of the position will include planning, assigning, and coordinating the work of Medical Records Technicians, completing detailed analysis of medical records for chart content and documentation requirements, and assigning diagnostic and procedural codes for billing and statistical indices. RESULT OF NEGATIVE ACTION: The medical records unit operates 24 hours per day, 7 days per week. If the Senior Medical Records Technician is not added, the unit will have inadequate oversight and supervision. CONTINUED ON ATTACHMENT: YES SIGNATURE: -'``RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE e= -APPROVE OTHER SIGNATURE(S)(: ACTION OF BO �N �` ' ' ' � '` F' APPROVED AS RECOMMENDED OTHER ....� ..r"3�°�_: �;V ` VOTE OF SUPERVISORS � t 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT UNANIMOUS(ABSENT ) COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. ° i f � Orig.Dept: Human Resources Department ATTESTED Cc: County Administrator JOHN WEETEN,CLERK OF THE BOARD OF (,SUPERVISORS AND COUNTY ADMAIST€2ATOR'A �t BY ,DEPUTY M382(10188) AIL 2 Q 2004 _ POSITION ADJUSTMENT REQEUST OFFICE. OF NO. GOUNTI°ADMINiS "I"OR DATE "', DEPARTMENT/ COPERS � _ DEPARTMENT: Health Servlce sfHosptal BUDGET UNIT NO. 0540 01ri 5516 AGENCY NO, A-18 Action Requested: Cancel Medical Record Coder VNTA osition # 11919 and add one 40 40 Senior Medical Record Technician (VNTD) position. Proposed Effective Date:m Classification Questionnaire attached: Yes ❑ No J J Cost within Department's budget: Yes J No [1—= Total One-Time Costs (non-salary) associated with request: $ 0 C Estimated total cost adjustment (salary/benefits/one time): 7 ; Total annual cast $ -64;542�,7,f Net County Cost $ 0 Total this FY $ 53-;-785-.50__ N.C.C. this FY $ 0 SOURCE OF FUNDING Tc1 Cif; Et ADJUSTMENT Cancellation of position #11919 cost savin s o l Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. (f ) Department H66d REVIEWED BY CAC} AND RELEASED TO HUMAN RECOURCES DEPARTMENT � Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE CANCEL Medical Records Coder (VNTA) position number #12919 at salary level 3R 1288 ($3569.27 - 4338.47) and ADD one (1) Senior Medical Records Technician (VNTD) position at salary level 3RX 1292 ($3237.23 - 4134.07) . Amend Resolution 71/17 establishing positions and resolutions llocating class the Ba c/Exempt salary schedule, Effective: -'Day following Board Action. ❑ (Date) (for) birector of Human Resources COUNTY ADMINISTRATOR RECOMMENDATION DATE: 1 ' Approve Recommendation of Director of Human Resources '0 Disapprove Recommendation of Director of Human Resources o Other: (for) County Administrator BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors and County APPROVE DISAPPROVED❑ Adjustment Administrator Date: BY: s i l POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION. Adjust classes)/position(s) as follows: If Request is to Add Project Positions/Classes, please complete other side TO: BOARD OF SUPERVISORS 1 CONTRA FROM: Leslie T. Knight, Assistant County Administrator- Director of Human Resources � ;.n,:�, - COSTA DATE: September 28, 2004 x;c ... ` COUNTY 67 SUBJECT: Add one Patient Financial Services Specialist and 70- Cancel one Patient Financial Services Specialist-Project position in the Health Services Department SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution Number 19755 Adding one Patient Financial Services Specialist position and Canceling one Patient Financial Services Specialist-Project Position #12074. FISCAL IMPACT: There is no cost associated with this request as one Patient Financial Services-project position is being cancelled to add one classified merit system position. BACKGROUND: On June 1, 2003, the Health Services Department implemented the Centralized Financial Counseling Unit. The unit serves as a starting point for patients seeking to schedule non-urgent medical appointments at the hospital and eleven health centers located throughout the County. The creation and implementation of the new Patient Financial Services Counseling Unit removed Patient Financial Services Specialist from their locations within three hospitals and medical centers and placed them in a centralized call center. At the time of implementation, the number of positions needed to staff the center was uncertain and therefore, project positions were established to provide initial staffing. Recently, the Health Services Department completed a review of current staff workloads and job responsibilities and determined a need to continue all project positions at the call center on a permanent basis. CONSEQUENCES OF NEGATIVE ACTION: Should Patient Financial Services Specialist-Project positions not be transferred to permanent merit system positions, there may be an impact on recruitment. Recruitment to fill vacant project positions has in the past produced minimal numbers of candidates. Minimal numbers of candidates will not allow the department to fill vacant positions, which has an impact on providing services to patients. There will be a longer wait period for patients to speak with a Financial Services representative. CONTINUED ON ATTACHMENT: YES SIGNATURE: dECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN ATION OF BO COMMITTEE #PROVE OTHER SIGNATURE(S). �- ACTION OF BOAI4q O'N ✓'; �i 1 � X �� APPROVED AS RECOMMEND OTHER VOTE OF SUPERVISORS 1 I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT UNANIMOUS(ASSENT "{ 1 3fr` ' } COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: : MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. Orig.Dept: Human Resources Department ATTESTED f` '� A e '? ' Cc: County Administrator JOHWSOVEETEN,CLERK OF-TH8 BOARD OF, SUPERVISORS AND COUNTY ADMINISTRATOR BY" r4\ ;a. � 3! DEPUTY M382(10188) EP 0 8 2004 POSITION ADJUSTMENT R EUST s e NO. OFFICE OPj DATE . COUNT'ADMIN!`c, -.. :-.i DEPARTMENT/ COPERS DEPARTMENT: Health Services,/Finance BUDGET UNIT NO. 0540 ORG NO. 6577 AGENCY NO. A-18 Action Requested: Cancel Patient Financial Services Specialist- Project V9V1) position #12074 and add one PFT (40/40) Patient Financial Services Speclalist (V9VB) position to the Financial Counseling Unit. Proposed Effective Date: Classification Questionnaire attached: Yes ❑ No J / Cost within Departments budget: Yes J No ❑ Total One-Time Costs (non-salary) associated with request: $ 0 Estimated total cost adjustment (salary/benefits/one time): C/) Total annual cost $ 0 Net County Cost $ 0 Total this FY $ 0 N.C.C. this FY $ 0 SOURCE OF FUNDING TO OFFSET ADJUSTMENT No cost associate with this request. ' � . Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. , 0(forDepartment Head REVIEWED BY CAO AND RELEASED TO HUMAN RECOURCES DEPARTMENT Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE PLEASE SEE ADDITIONAL PAGE FOR INFORMATION Amend Resolution 71/17 establishing positions and resolutions al eating classes to the is/Exempt salary hedu . Effective: -) _�& - Day following Board Action. ❑ (Date) (for) Direct uman Resources COUNTY ADMINISTRATOR RECOMMENDATION DAT � 6i : , Approve Recommendation of Director of Human Resources % Disapprove Recommendation of Director of Human Resources r� Other: (for County Administrator BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors and County APPROVED DISAPPROVED❑ Adjustment Administrator Date: I ',o BY: -- '�1 k C-, POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION. Adjust classes)/position(s) as follows: If Request is to Add Project Positions/Classes, please complete other side P3004- 19765 Health Services Department Add one(1) Permanent full—time 40/40 Patient Financial Services Specialist(V9VB) position at salary level 3RX-1176 ($3,186.34 - $4,069.09) and Cancel one(1) Pennanent full—time 40/40 Patient Financial Services Specialist--Project position(V9V 1)#12074 at salary level 3RX-1176 (($3,186.34 L $4,069.09). BOARD OF SUPERVISORS AGENDA September 28, 2004 P300 #197615 Health Services Department ACED one(1)40/40 Patent Financial Services Specialist(V9VB)position at salary level 3RX-1976($3186.34-$4069.00)and CANCEL one(1)40/40 Patent Financial Services Specialist-Project position(Mi)position#12074 at salary level 3RX-1176 ($3186.34-$4069,09). • The Department is requesting to Add one Patient Financial Services Specialist position for the Financial Counseling Unit of the Health Services Department and Cancel one Patent Financial Services Specialist-Project position. • The project position#12074 in the Financial Counseling Unit has been vacant since April 30,2004. ■ On June 1, 2003, Health Services Department implemented the Centralized Financial Counseling Unit. The unit serves as a starting point for patients seeking to schedule non-urgent medical appointments at the hospital and eleven health centers located throughout the County. • The creation and implementation of the new Patient Financial Services Counseling Unit has removed Patient Financial Services Specialist from their locations within three hospitals and medical centers and placed them in a centralized call center. • At the time of implementation,project positions were established to provide initial staffing. The number of positions needed to staff the center was uncertain. • Health Services has determined there is a need for all project positions at the call center. A subsequent P300 request will be submitted to transition project positions and the incumbents into the merit system. At this time, the department is requesting to replace one project position with a classified merit system position. ■ The duties of the Patient Financial Services Specialist Include interviewing patient's to identify sources of payment on all inpatient and outpatient accounts, interpret provisions and requirements of Federal, State and County aid programs and explain to the patient their rights and obligations on financial coverage for medical services, make appropriate referrals to agencies to determine patient's eligibility for medical coverage, and interview relatives, attorneys' employers to obtain financial information to secure payment, and identify and follow-up on unpaid accounts which involve interfacing with various private and governmental resources. • There is no cost with this request as one Patient Financial Services Specialist-Project position is being cancelled to add one classified merit system position. • AFSCME Local 2700 to be notified when P300 is scheduled for Board action to add one Patient Financial Services Specialist position. ■ To be effective day after Board action. Cabb all ay, HR nalyst September 13,2004 'J dy Larry Dani upervisor Date / Personn rvices Unit