HomeMy WebLinkAboutMINUTES - 09212004 - C.69 TO: BOARD OF SUPERVISORS f. __ CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES -. COSTA
DATE: SEPTEMBER 21, 2004 COUNTY
SUBJECT: REQUEST TO PURCHASE A PATROL VEHICLE FOR THE
SHERIFF-CORONER, P-1 DISTRICT (CROCKETT) OV7
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase a patrol vehicle for the
Sheriff-Coroner, P-1 District (Crockett) and AUTHORIZE the attached appropriation adjustments for
this purchase.
FINANCIAL IMPACT
The Sheriff-Coroner, P-1 District (Crockett) is purchasing a patrol vehicle for approximately $22,348,
which will be funded with accumulated depreciation ($21,032) and $1,318 from the Sheriff-Coroner's
FY2004-05 budget.
BACKGROUND?
The Sheriff-Coroner, P-1 District (Crockett) is purchasing a patrol vehicle to replace a vehicle
damaged in an accident. The vehicle is four years old with over 74,000 miles. This vehicle is not on
the Board Approved Master List for Vehicle Replacement in FY2004-05. Therefore, in accordance
with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and Replacement
Policy with Guidelines,' approval is requested for the purchase of the purchase of the vehicle. Based
on a review of the need for the new vehicle and consideration of alternative fueled vehicles, the Fleet
Manager recommends approval of this request. This request has been reviewed and approved by
the County Administrator for consideration by the Board of Supervisors.
ATTACHMENT: YES SIGNATURE: &&RW4&+
RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
:APPROVE OTHER
SIGNATURES,: :y=. ,.ems.
ACTION OF BOARCy7N L + APPROVED AS RECOMMENDED _ O R
s..mss'' '
VOTE OF SUPERVISORS
i
L%/ UNANIMOUS(ABSENT S•`', N )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department 1 HEREBY CERTIFY THAT THIS 1S A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERV�pRS ON THE DATE SHOWN
Fleet Management Division ,
Auditor-Controller{via FIM} ATTESTED �#' -� ` f." '1 '� ''�_
Sheriff-Coroner(via FIM} JOHN SWEETEN,CLERK OR THE BOARD OF SUPERVISORS
ANDXOUNTY ADMINISTRATOR
BY U-` ' DEPUTY
G.%dmin\VehicteReplacementBoardOrders\SheriffDeptiPatrol\BO Purch Patrol Vehicle(Crockett)Sep212004.doc FM:MAK Page 1 of i
M382(10188)
VEHICLE AND EQUIPMENT REQUEST FORM
(See Instruction Sheet)
Department : Sheriff Date: 7/20/2004
Authorized Signature: Telephone: 335-15'12
9 p
Printed Name: Ronald Jarrell
1. Reason and justification for vehicle request: Four year old patrol vehicle for P-1 District suffered major
damage in an accident requiring $4,000.00 in repairs.
2. Funding Source: (Budget information will be used to prepare Board Order): Depreciation and Org#
7650
Is an appropriation adjustment needed? ®Yes ❑No
Fiscal Officer: Name: Wanda Quever Telephone: 335-1529
3. Description of vehicle or equipment requested (If applicable, complete an accessories form): new Ford
Crown Victoria-patrol sedan)
4. Is an alternative fuel vehicle acceptable? F-1Yes ®No
If no, reason clean air vehicle will not work: Limited fueling options and range
5. If replacement, which vehicle or equipment is being replaced: Type: Ford Crown Victoria Patrol car
Vehicle/Equipment Number: 2015 Odometer/Hours: 74,373
6. Reason purchase cannot wait until next budget cycle: Necessary for patrol duties in P-1 District area
7. CAO Release to GSD Fleo Management: Yes u No Date: - �0
CAO Signature:
FOR GSD FLEET MANAGEMENT'S USE
1. Is vehicle/equipment an addition to the fleet? ❑ Yes X No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected: /
Vehicle/Equipment: Make: �cz� j
� �� Model: �,�- Year: :�Or:>v
Condition of vehicle and/or equipment and life expectancy: U e R4`C- e- H-�t
Accumulated Depreciation::21P31 Estimated Salvage Value:
Estimated Cost of Request62 3,;
3. Fleet Manager Signature: Date: ... ,
U:MPleet Services\AcquisitionsT-1 District.doc 12/12/01
OFFICE OF THE SHERIFF
FLEET EQurLPMENT ACQUISITION/REPLACEMENT REQUEST
VEHICLES-BOATS-OTHER
1. DIVISION Patrol/P-1 Dist. BY Dale Morrison TITLE: Captain
A Request: Purchase new patrol vehicle to replace vehicle#2015
B. Justification: Veh. #2015 involved in accident, has major damage to rear of vehicle. Has
been in service for 4 years. (Mileage 74,373)Repair costs estimated at $4,000.
C. Source and Amount of Funds Available: Depreciation_Funds& Or . 7650
2. TECHNICAL SERVICES DIY'I,SION
A.Fleet Coordinators Report
(I)Estimated Cost $22,348.00 2005 Ford Crown Victoria
(2)Radio $0.00 use existing
(3)Laptop/Modem $0.00 use existing
(4)Emergency.Equip. $0.00 use existing
(5)Other $2,000.00 estimated labor charges
Sub-Total $24,348.00
(6)Insurance Recovery $0.00
,j
(7)Credit Depreciation ($21,032.0 accumulated depreciation
(8) Credit-Salvage $0.00
Total Funding Needed $3,316.00 Funding from Org.7650
Recommendation: Approval
BY: Ray Ingersoll Title: Lieutenant Date: ugust 12, 2004
Reviewed and Initialed - Commander Captain ,
3. AD HNISTRATION-FISCAL OFFI ER ----Reconimend Not Recommended
Comments:
By: �z ell
Title: Date: // .
4. LTNI)I;RS I'F' Approved -- Disapproved
Signature: Bate: � ' -� e)
Vdr 4dt Zile 4vr. ".41 raA. ?iii 414 IV**
WALKER A S AUTO BODY 9256070268
WALKER'S AUTO BODY
5008 FORNI DRIVE
CONCORD, CA. 94520
PHONE: (925) 687-8453 FAX: (925) 687-0258
CD LOG NO 3$7-1 DATE 03/22104
SHOP: INSP DATE: 03122/04
OWNED: CONTRA COSTA COUNTY HOME PHONE: (925)313-7017
ADDRESS: 2475 WATERBIRD WAY WORK PHONE: (925)313-7071
CITY STATE: MARTINEZ, CA FAX: 49251313-7088
ZIP: 9+ 553- i}� p}7 y� �g � {}
LIC#, STATE. YIN• 2CAFP/lW3YY1249•9
BODY COLOR: WHITE MILEAGE: 74,373
CONDITION, ACCTNG CT'L#:
*-USE,,R-ENTERED VALUE E-REPLACE OEM NG-REPLACE NAGS
EC-REPLACE ECONOMY UC-RECONDITIONED PIAT UM-REMAN/RSBUIL"T PRT
Eta-REPLACE SALVAGE EP- kEPLACE PXN PC-P'XN RECONDI"rTt2Iti m
PM-PXN REMANIREBUILT TE-PAR'TL REPL PRICE ET-PARTL REEL LABOR
IT-PARTIAL REPAIR Z-REPAIR L-REFINISH
BR-BLEND REFINISH TT=TWO-TONE CG-CHIPGVARD
SB-SUBLET N-ADDITIONAL LABOR RI-R&I ASSEMBLY
?-CHECK AA-APPEAR ALLOWANCE RP-RELATED PRIOR
UP-UNRELATED PRIOR
2001 FORD CROWN VICTORIA POLICE INTERCPTR 4DOOR SEDAN BCYL GASOLINE 4.6
CODE: P4173C/D OPTNS D124B
OPTIONS:
TWO-STAGE - EXTERIOR SURFACES TWO-STAGE - INTERIOR SURFACES
POWER DOOR LOCKS
OP GDE MC DESCRIPTION MFG. PART NO. PRICE AJW Bi HOURS A
..__ -- ----------- ....----.,-__-_
1 £288 DOOR SHELL,REAR RT REPAIR 6.0*1
L 0288 13 DOOR SHELL,REAR RT REFINISH 3.2 4
I 0389 PANEL,OU'ARTER LT REPAIR 15.0*1
L 0389 PANEL,QUARTER LT REFINISH 3.2 4
E 0479 LT17,REAR DECK FOAZ5440110BA 517.25 1.6 1
E 051, PANEL,REAR BODY F8AZ5440320AA 102.40 7.3 1
E 3531 REIiNF,RR LOWER. PANEL FBAZ5440338AA 55.87 INC I
L 0531 RSINF,RR LOWER PANEL REFINISH 1.0 4
E 0533 01 TAILLAM,P ASSEMBLY LT XW7Z13405AA 159.94 INC 1
E 0540 LAMP ASSEMBLY,SACK UP YW7Z1.3A565AA 169.98 0.1 1
E 0565 BUMPER,REAR 3W7Z17946AA 170.20 INC 1
E 0566 COVER,REAR BUMPER Yw7Z17X935CA 235.53 INC I
E 0550 SUPT,RR BUMPER COVE LT F'8AZ17D995AA 22.83 1.0 1
E 05$2 SUPT.RR BUMPER COVER F"8AZI70995CA 26.70 INC 1
E 0567 ABS,REAR ENERGY LT FBVZ1778SAA 52. 67 .INC 3
G 051'x. ML1DG,REAR BUMPER YW7Zl7C830AA 44 . 33 --INC I
PAGE I
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Vvl f.VI V-! A%.-dC'j...VV.4i tnA...vsv OL4 t10a aVtu'1't2 JrL3frlLrtw '4215 � Y
MAR-=2`<-2064 12 .19 PM WALKERS AUTO BODY 9256670268 P. 02
=' U011 FORD CROWN VICTORIA POLICE INTERCPTR 4DOOR SEDAN
CII LOG NO :387-1
L MI CORROSION PROTECTION REFINISH 07.2*4
L M15 COLOR 'TINT REFINISH 07.5'"4
EC M17 COVER CAR EXTERIOR ECONOMY FART 5. 070* 4
1 MIS SET--U? & MEASURE REPAIR 1.5*3
S8 M60 HAZARD. WScE. REM. SUBLET REPAIR 5.00* 1
N DECAL REMOVAL ADONNL LABOR OPERA 1. 0*4
I FRAME RAIL LT REPAIR 2.013*
F PULL REAR BODY REPAIR 4.0,v3*
I PULL .LT QUARTER PANEL REPAIR 4.0*1*
25 ITEM:
MC MESSAGE(S)
01 CALL DEALER FOR EXACT PART NUMBER / PRICE
13 INCI,UDtS 0 .6 HOURS FIRST PANEL TWO-STAGE ALLOWANCE
FINAL CALCULATIONS & ENTRIES
GROSS PARTS 1, 556. 66
OTHER PARTS 5.007
PAINT MATERIAL 200.20
PARTS L MATERIAL TOTAL 1, 761.96
TAX ON PARTS @ 8. 250% 128.84
LABOR RATE REPLACE SIRS REPAIR HRS
I-SHEET METAL 40.00 10.0 26.0 1, 440.00
2-MECH/ELEC 75.00
3-FRAME 40.00 7.5 300.003
4-REFINISH 407.010 8.1 2.0 364.00
5-PAINT MATERIAL 22.070
LABOR TOTAL 2, 1.04.00
SUBLET REPAIRS 5.00
TOWINC
STOPACE
3ROSS TOTAL 3, 999.70
3ET TOTAL -3,.99:81%70;
kD? SHOPLINK U07454 ES CO LOG 387 -1 DATE 013/22/04 I1:50:46AM R6.35 CIS 02x'04
4OST LOG
(C) 1598 - 2003 ADP CLAIMS SOLUTIONS GROUP, INC.
1.7 HRS WEF.E ADDED TO THIS EST. BASED ON ADF TWO-STAGE REFINISH FORMULA.
--------------------------------------------------
THIS _-S A DAMAGE ANALYSIS, NOT AN ESTIMATE OF REPAIRS.FOR A COMPLETED DAMAGE
INVOICE, ( COMMONLY KNOWN AS ESTIMATE OF REPAIR AS PER BUREAU OF AUTOMOTIVE
,kEPAIRS TFr-XS) SAID VEHICLE MUST BE TORN DOWN AND THEN INSPECTED FOR FURTHER
3AMAGE WITli PARTS PRICING AND LABOR TIMES FOR ACCURACY.
PAGV 2
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT
T/C 27 BOARD OF SUPERVISORS
COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: GENERAL, SERVICES
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
SUB-ACCOUNT
i
i
Fund 265000 Service Area P-1
7654 4953 AUTOS & TRUCKS 21,032.00
7650 6301 RESERVE FOR CONTIWENCIES 21,032.00
7650 6301 APPROPRIABLE NEW REVENUE 21;032.00
TOTALS: 21,032.00 429064.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER To appropriate accumulated depreciation from vehicle
By: Date: #2015 being replaced by the Sheriff, Service Area P-1. This
vehicle was not on the FY04/05 approved fleet vehicle
4C .
_711.1NISTRATOR ' replacement list and is being replaced due to accident
�t Date: damage.
BOARD OF SUPERVISORS
YES:
NO:
Deputy Director
t General Services 8/3112004
NAT RE TITLE DATE
APPROPRIATION
By: Date: ADJ. JOURNAL NO. APOO 5D
(M 8134 Rev.2/86)
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT: GENERAI, SERVICES
ORGANIZAMN REVENUE REVENUE DESCRIPTION INCREASE <DECREASE>
ACCOUNT
Fund 265000 Service Area p-1
7650 8982 EQUIPMENT REPLACEMENT RELEASE 21,032.00
TOTALS: $21,032.00 $ 0.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER To appropriate accumulated depreciation &
By. _ Date: estimated salvage on the following vehicle:
Eq # Acc Depr Est Salvage Total
4cO DMINISTRATORn 2015 21,032 0 21,032
Y` �� Date:
BOARD OF SUPERVISORS
YES:
NO:
Deputy Director
r, General Services 8/31/2004
u GNATjJ E TITLE DATE
REVENUE ADJ.
By: Date: JOURNAL NO. RAOO Di
CM 8134 Rev.2186)
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