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TO: BOARD OF SUPERVISORS
CostaFROM: John Cullen,Director ,
Employment and Human Services Lae � .,u�___. County
Iry
DATE: August 27,2004 C /O
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
EXECUTE'a contract with Family Stress Center(##21-570-6)in the amount up to$52,725 for
past-adoption support group services during the period October 1,20014 through June 30, 2005.
SPECIFIC REQUESTS)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION
RECOMMPNIDED AC11ON
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE a
contract with Family Stress Center(#21-570-6) in the amount up to $52,725 for post-adoption support group
services during the period October 1, 2004 through June 30, 2005.
FINANCIAL
$52,725; 1001/o Federal Promoting Safe and Stable Familie✓sJP 6gram funds.
CHIT DRF.NIS IMPACT STATEMEha
This contract directly supports three of the five community outcomes established in the Children's Report Card:
2)"Children and Youth Healthy and Preparing for Productive Adulthood"; 4) "Families that are Safe, Stable and
Nurturing"; and 5)"Communities that are Safe and Provide a High Quality of Life for Children.and Families."
GROiil D
This Board Order will authorize the Employment and Human Services Department to continue supportive
services provided by Family Stress Center to parents who have adopted children from the public system in
Contra Costa County, ensuring that support groups and resource centers are available to adoptive families
countywide. Services under this contract include facilitated support groups for adoptive parents, childcare,
children's therapy groups, individual case management, client initiated and self-led support groups, and referral
to service providers. A component of the existing Receiving Centers in East, Central, and West County,the
Adoption Resource Centers will provide books,magazines, and videos on adaption related information. This
contract will,run for a 10-month period though June 301, 2005 to align with the county's fiscal year cycle.
CONTINUED ON ATTACHMENT: 'YES SIGNATURE:
_,,,r-AECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
✓7�P1'12UVE OTHER
SIGNATURES:(
ACTION OF B�A ONAPPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CER'TIF'Y THAT THIS IS A TRUE
X UNANIMOUS(ABSENT__jt___________) AND CORRECT COPY OF AN ACTION TAKEN
AYES:_ NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED d4F" �a3=E 1L
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Cuntaet.
cc: EIISD CONTRACTS UNIT(VM)
COUNTY ADMINISTRATOR BY 'DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
.......... ......................................................................................
... ................................................................................................................................
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TO: BOARD OF SUPERVISORS TO:
Costa
FROM: John Cullen,Director
Employment and HumatInS County
"MIA
DATE: August 27, 2004
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
EXECUTE an amended contract with Jeff Lee(#40-196-1) increasing the contract payment limit
by$24,000 from $24,000 to a new payment limit of$48,000 and extending the contract term
from August 31, 2004 to November 30, 2004 for Certified Public Accountant.(CPA)to reconcile
Area Agency on Aging(AAA)FY 1998 to FY 2003 Claims.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACITON!
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE an
amended contract with Jeff Lee(#40-196-1) increasing the contract payment limit by$24,000 from $24,000 to a
new payment limit of$48,000 and extending the contract term from August 31, 2004 to November 30, 2004 for
Certified Public Accountant(CPA)to reconcile Area Agency on Aging(AAA)FY 1998 to FY 2003 Claims.
FINANCIAL,TMI!ACT!
$48,000 Administrative Overhead Costs: 20%County($9,600); 40% State($19,200); 40%Federal ($19,200).
]RACKGROUNDs
Jeff Lee, CPA was selected from a competitive procurement, Request for Interest(RFI)#210, March 2004 to
provide CPA reconciliation services for the Area Agency on Aging(AAA)closeouts and claims for five fiscal
years from FY 1998 to FY 2003. Services include compiling expenditures and revenues, explaining the
inclusion of funds from other source codes, verifying and calculating the split between grant funding streams for
Title IWMI, Title IIIE, Community Base Services, and Multipurpose Senior Service Program; comparing year-
end close out to Single Audit figures reported and explaining any variances.
Mr. Lee's contract is being amended to complete the current CPA reconciliation project for AAA claims.
y,)-? 0
CONTINUED ON ATTACHMENT: YES SIGNATURE: L
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
,/APPROVE OTHER
SIGNATURES:
ACTION OF 1106�ON -APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
_UNANIMOUS(ABSENT. AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED 00-)
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DON CRUZE 3-1582
EHSD(CONTRACTS UNIT)-SP
COUNTY ADMINISTRATOR BY 0 tA--VA'a(.4 ` DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
TO: BOARD OF SUPERVISORS �' ACentra
ry'
FROM: John Cullen,Director CostaC��my
Employment and Human Services Department `� _..
DATE: August 30,2004 on
CAW
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,to
EXECUTE a contract amendment with Refined Technologies,Inc. (#t21-726-7), effective July 1,
2004,to increase the payment limit by$6,000 from$21,750 to a new payment limit of$27,750,
to provide consulting and software support services for the In-Home Supportive Services (IHSS)
Public Authority, with no change in the contract term.
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION!
APPROVE and AUTHORIZE the Employment and Human Services Director,or designee, to EXECUTE a
contract amendment with Refitted Technologies, Inc. (#21-726-7), effective July 1, 2004,to increase the
payment limit by$6,000, from$21,750 to a new payment limit of$27,750,to provide consulting and software
support services for the In-Home Supportive Services (IHSS)Public Authority, with no change in the contract
term.
FINANC'.I I. IMPACT
--
$6,000: IHSS administrative cost allocation: Total County cost will be approximately$21%($1,260).
BACKGROUND:
Refined Technologies, Inc. (RTI)was selected to design,maintain and support the IHSS Public Authority
Registry after a competitive bid process(RFI#147) issued by Employment and Human Services in early 2001.
The Registry recruits, interviews, screens, and keeps a listing of home care providers through a special computer
program. RTI, through this contract, is tasked with maintaining the software and providing technical support to
the Public Authority. RTI's contract includes a monthly recurring charge to cover regular maintenance costs,
along with a separate budget for ad hoc/special services that may be requested by Public Authority on an as-
needed basis. The 2403-2004 contract was originally budgeted at$21,750 but due to unanticipated special
projects, the payment limit on the contract need to be amended. This Board Order will authorize the
Employment and Human Services Department to add$6,000 to the contract to cover the demands for the period
July—October 2004. The contract term will remain the same.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
rECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
__g==k0R0VE OTHER
SIGNATU S :
ACTION OF B(�AON S # Sap/ I'-A f" Ctq APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED t>1 f k 4 1
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact
CC. EHSD CONTRACTS UNIT(VM)
COUNTY ADMINISTRATOR BY V-,kU U ,DEPUTY
AUDITOR-CONTROLLER
JOHN COTTRELL,6-1257
TO: BOARD OF SUPERVISORS
FROM: William Walker,M.D.,Health Services Director Contra
By; Jacqueline Pigg,Contracts Administrator
Costa
DATE: August 18,2004
County
SUBJECT: Approval of Contract ExtensionAgreement#23-333-2 with Fitch&Associates, LLC/
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)S BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S3:
Approve and authorize the Health Services Director, or his designee (Art Lathrop) to execute on
behalf of the County, Contract Extension Agreement #23-333-2 with Fitch. & Associates, LLC, a
limited liability corporation, effective August 31, 2004 to extend Contract#23-333---1 from August
31,2001 through August 31,2005,with no change in the payment limit,not to exceed$108,993.
FISC'AI.IMPACT:
None. There is no change in the Contract Payment Limit. Costs for this contract will be charged
to CSA EM-1 (Measure H).
BAICKGROUNDIREASON(Sl FOR RECOMMENDATION(S):
On October 7, 2003 the Board of Supervisors approved Contract #23-333-1 with Fitch &
Associates, LLC for the period from September 1, 2003 through August 31, 2004, to provide
consultation and technical assistance to the Emergency Medical Services (EMS) Director with
regard to the EMS Redesign Project.
.Approval of Contract Extension Agreement #23-333 -2 will allow the Contractor to continue
providing services through August 31,2005.
COMMENDATION OF COUNTY ADMINISTRATOR RECOWEN4TION OF BOARD COMMITTEE
APPROVE OTHER
l T R .�.
ACTION OF BOARD :` 1. APPROVED AS RECOMMENDED �_ OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
AYYES.ES:
UNANIMOUS {ABSENT) AND CORRECT COPY OF AN ACTION TAKEN
NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED__ D `'Cba-Ut/ I q Iacly
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: .:Art Lathrop 646-4690
CC: Health Services Dept. (Contracts)
Auditor-Controller
RISE(Management BY ��`^- `� `� �`�=' DEPUTY
Contractor
To: BOARD OF SUPERVISORS
FROM: William Walker,M.D., Health Services Director 1 Contra
By: Jacqueline Pigg, Contracts Administrator Costa
DATE: August 18, 2004 County
SUBJECT: Approval of Contract#74-140-5 with John Hollender , ' ,.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOA MENDATION(S):
Approve and authorize the Health Services Director, or his designee (Donna Wigand, LCSW) to
execute on behalf of the County, Contract #74-140-5 with John Hollender, a self-employed
individual,in an amount not to exceed$74,354,for consultation and technical assistance with regard
to vocational rehabilitation services for Mental Health clients and their families,for the period from
October 1,2004 through September 30,2405.
FISCAL IlklPACT:
This Contract is 100%funded by the State Department of Rehabilitation.
BACKGROUND/REASON(S) FOR RECOMMENDATION(S):
On October 7,2003,the Board of Supervisors approved Contract#74-140-4 with John Hollender,for
the period from October 1, 2003 through September 30, 2004, for provision of consultation and
technical assistance to the Department with regard to vocational rehabilitation services for Mental
Health clients and their families.
Approval of Contract#74-140-5 will allow the Contractor to continue to provide services,through
September 30,2005.
CONTINUED ON ATTACHMENT-__ )IS-- SIGNATURE:- q�t�
RECOMMENDATION OF COUNTY ADMINISTRATOR RE M NDATION OF BOARD COMMITTEE
APPROVE OTHER
$IGNAT-UR
ACTION OF BOARD 14
1" APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
" UNANIMOUSAtiSEN7 C�3�) AND CORRECT COPY OF AN ACTION"OAKEN
AYES. ✓ NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: / ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED_ VA
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Persian:Donna Wigand LC.S.W. 957-5111
CC: Health Services Dept.(6oniractsj
Auditor-Controller
Risk Management BY l h t w - 1�;i y DEPUTY
Contractor