HomeMy WebLinkAboutMINUTES - 09142004 - C62-C67 TO: BOARD OF SUPERVISORS CONTRA
,. COSTA
FROM: John Sweeten,County Administrator COUNTY
DATE: September 14, 2004 C043
SUBJECT: Grant for After School 4 All Collaborative
SPElCMC REQUEST(S)OR RECOMMENDATION(S)& BACKGROUND AND JUSTIFICATION
L RI CfJJ ENDATION(Sh
APPROVE anti AUTHORIZE the County Administrator or designee on behalf of the County and various
school districts to submit an application and accept a grant award from the Y and H Soda Foundation in
the amount of$65,000 for coordination of After School 4 All collaborative activities. (No County Match)
II. PIl~iANCCIAAL E"PACT
A grant award has been authorized by the Y & H Soda Foundation. No County General Funds are
required.
M. BACKGROUND/REASON(&FOR RECOMMENDAT'ION(5 :
The Y & H Sada Foundation has indicated that it will provide a $65,000 grant award to assist in
expanding and enhancing the After School4 All Collaborative (A4A). This award will help maintain the
type of outreach and coordination necessary for enhancing and expanding after school services to youth
and families in Contra Costa County.
The A4A Collaborative is a partnership among the County Administrator's Office and the Mt. Diablo,
Antioch, Pittsburg,West Contra Costa, John Swett and Martinez Unified School Districts.
CONTINUED ON ATTACIiMENT: _—YES SIGNATURE:
--RECOMMENDATION#AYION OF COUNTY ADMINISTRATOR_ _ OMMENDATIOK F PDARD M
,,—APPROVE —OTHER
SIGNATURE(S):
ACTION OF BD Cl „� S z`w tee. �u , �UA APPROVED AS RECOMMENDED4 OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact:John T.Gregory,33640"
ATTESTED ��.�.•I t,a c;,..__.�1 •
cc: CAO JOHN SWEETEN,CLERK OFF
Y&R soda Foundation(Jud1th Murphy) THE BOARD OF SUPERVISORS
Collaborative partners(via CAD) AND COUNTY ADMINISTRATOR
C�
IIE BACKGROUND/REASON(S) FOR RECOMMENDATION(cont'd)•
The grant award will support the MA collaborative by:
• Providing a full time person equivalent number of hours for oversight, coordination and evaluation of
sustainability efforts and outreach;
• Developing future proposals to potential fund sources;
• Providing for outreach and presentations to potential partners and businesses, and
• Supporting countywide after school staff development.
Since its inception, the collaborative has grown to serve approximately 7,500 K-12 students by offering
free, safe and enriching after school activities not available in our community. This grant award will
further improve the growing infrastructure for after school services to youth and families in Contra Costa
County.
IV. CONSEQUENCES OF NEGATIVE ACTIONS;
The County and its partners in the After School 4 All Collaborative would lose valuable funding to
provide enhanced after school services to youth and families in Contra Costa County.
Soma Foundation
2'Iheatre Square,Suite 2.11, Orinda, California 94563-3346
(925)253-2630 FAX. (925)253-1814
August 25, 2004
John Gregory
Deputy County Administrator
Contra Costa County After School 4 All Collaborative
Contra Costa County Administrator's Office
651 Pine St. 11t�' Floor
Martinez, CA 94553
Dear Mr. Gregory:
We are pleased to advise you that Contra Costa County After School 4 All Collaborative
has been awarded a grant in the amount of$65,000. The Terms and Conditions of this
grant are as follows:
1. This grant is for a full-time Coordinator's salary for the After School 4 All
Collaborative.
2. This is an outright and one time grant. Our check for $65,000 will be sent to
you upon our receipt of this signed award letter and the executed Grant
Conditions, which are sent to all Y& H Soda Foundation grantees advising
them of their reporting and accounting responsibilities. Together they serve
as a contract between the grantee agency and the Y & H Soda Foundation.
Sinc ely yours,
Judith Murphy
Executive Director
Date:
John Gregory
Deputy County Administrator
Date:
John Sweeten
County Administrator
Enc: Grant Conditions
GRANT CONDITIONS
The following conditions required by the Y and H Soda Foundation("Foundation")are incorporated
into the attached Grant Notification and Agreement("Notification")and foram a part thereof:
1. Limitations on Use:Agreements and Warranties of Grantee
The Grantee represents,warrants and agrees as follows.
a. The Grant funds shall be expended only for the purposes stated in the Notification and in
accordance with the Budget attached thereto, and no change, modification, adjustment or
amendment will be made except with the advance written consent of the Foundation.
b. Expenses incurred by the Grantee prior to the date of the Notification shall not be
charged against the Grant except with the written consent of the Foundation.
c. The Grantee warrants and represents that on the date of the Notification the Grantee is
recognized by the Internal Revenue Service as an organization described in Internal
Revenue Code Sections 501(c)(3)509(a), (b)or(c)and has no reason to believe that it will
or should cease to be recognized as such by the Internal Revenue Service. While the
Grant remains unexpended, there shalt be no substantial and material changes in the
nature of the Grantee's sources of support (other than changes arising from the Grant or
other unusual grants)which could adversely affect such recognition.
d. The Budget submitted by the Grantee reflecting the use of the Grant and the timing of
all expenditures is true, correct and complete.
e. The Grantee shall not expend any funds from the Grant(1)to carry on propaganda, or
otherwise attempt, to influence legislation, within the meaning of Internal Revenue Code
Section 4945(d) or (e), or regulations promulgated thereunder, (2) except as provided in
Internal Revenue Code Section 4945(f),to influence the outcome of any specific election,or
to carry on,directly or indirectly, any voter registration drive within the meaning of Internal
Revenue Code Section 4945(d) and regulations promulgated thereunder, or (3) for any
purpose other than one specified in Internal Revenue Code Section 170(c)(2)(B).
f. The Grantee shall be responsible for the expenditure of the Grant in accordance with the
terms of the Notification and these General Conditions and shall maintain adequate records
in accordance with generally accepted accounting principles (GAAP).
g. Except as permitted in writing by the Foundation, no part of the Grant funds will be paid
by the Grantee to organizations or consultants engaged in fund raising or public relations for
services rendered to obtain this Grant.
2. Return of Unexpended Grant Funds
The Grantee shall return to the Foundation any unexpended Grant funds if.
a. The Foundation determines, in its absolute discretion, that the Grantee has not
performed its obligations with respect to the Grant or any warranty or representation of
......................
Grant Conditions
Page two
the Grantee made herein or if the Grantee's application is incorrect in any material respect.
b. The Grantee ceases to be an organization described in Internal Revenue Code Sections
501c(3)and 509(a)(1), (2)or(3).
c. The purpose for which the Grant has been made cannot, in the opinion of the
Foundation, be accomplished due to changed circumstances or other reasons.
d. The Grantee has not spent all funds In accordance with the terms of the Budget within
ninety(90)days after the time or times specified in the Budget unless the Grantee receives
written approval from the Foundation to delay the expenditure.
3. Reports to the Foundation
Within six months from the date of this agreement and every six months thereafter until six
months after the Grant funds are fully expended,the Grantee shall submit a written report to
demonstrate to the Foundation that the Grant funds have been expended for the project or
program specifically described in the Application for Grant and the supporting information
and data,and such written report shall include financial data supporting such expenditures.
Reports shall address all Items referred to In Section I of format for grant reporting.
4. Monitoring and Evaluation
In order to assess the effectiveness of the Foundation's grants,the Foundation may monitor
or conduct an evaluation of the project or program funded by this Grant which may include
visits by representatives of the Foundation to observe the Grantee's operating procedures
with respect to this project or program and to discuss the project or program with the
Grantee's personnel.
5. Public Announcements
The Grantee shall review all proposed announcements regarding this Grant with a
representative of the Foundation prior to publication and all such proposed announcements
shall be sent to the Foundation for such review. The Grantee shall also provide information
regarding means of dissemination.
6. Limit of Commitment
This Grant has been authorized by the Directors of the Foundation and is accepted by the
Grantee with the understanding that the Foundation has no obligation to provide additional
funds or other support to the Grantee for the purpose stated above or any other purpose or
project of the Grantee.
y 2 �-�
Grant Conditions
Page three
7. interpretation of Agreement
These Grant Conditions,together with the Notification, Budget and grant application,
constitute the entire agreement of the f=oundation and the Grantee with respect to the
subject matter herein and therein contained and shall be interpreted under the taws of the
State of California.
8. Certificate of Grantee
Contra Costa County After School 4 All Collaborative hereby certifies to the Y and H Soda
Foundation that Grantee on the date hereof is recognized by the Internal Revenue Service
as an organization described in Internal Revenue Code Sections 501(c)(3)and 509(a),(b)or
(c)and the undersigned has no reason to believe that Grantee will or should cease to be so
recognized by the Internal Revenue Service. In particular,Grantee has received no notice
from the Internal Revenue Service to the effect that such recognition is under review or
investigation or might be terminated.
Y AND H SODA FOUNDATION
Executed: 20_ By:
Judith Murphy, Executive Director
CONTRA COSTA COUNTY AFTER
SCHOOL 4 ALL COLLABORATIVE
Executed: 20 By
Deputy County Administrator
Executed: 20 By
County Administrator
TO: BOARD OF SUPERVISORS ....... Contra
FROM: TONY COLON, DIRECTOR '
COMMUNITY SERVICES DEPARTMENT "` Costa
DATE: SEPTEMBER 14, 2004 'A ��� County
SUBJECT: AUTHORIZATION TO SUBMIT AND ACCEPT FUNDING FOR 2005
EARLY HEAD START CONTINUATION GRANT APPLICATION. C'( `r �j
Specific Request(S)or Recommendation (S) & Background and Justification
RECOMMENDATION tS):
APPROVE and AUTHORIZE the Community Services Director or designee to
apply for and accept funding from the U.S. Department of Health and Human
Services, Administration for Children and Families in the amount of $1,987,184 for
Early Head Start program services for the period from January 1, 2005 through
December 31, 2005.
FINANCIAL IMPACT:
If this grant application is approved by the U.S. Department of Health and Human
Services, Administration for Children and Families (ACF), funding will be added to
the Community Services Department's FY 2004-05 Early Head Start Budget.
County, as Grantee, is required to generate a 20% non-federal, in-kind, non-cash
match in the amount of$496,796.
CHILDREN'S IMPACT STATEMENT:
The Community Services Department Early Head Start Program supports two of
Contra Costa County's community outcomes: "Children Ready for and
Succeeding in School" and "Families that are Safe, Stable and Nurturing." These
outcomesare achieved by offering comprehensive services, including high quality
early childhood education, nutrition, health, and social services, along with a
strong parent involvement focus, to low-income children throughout Contra Costa
County. The overall goal of the program is to bring about a greater degree of
social competence in preschool children from low-income families.
REASONS FOR RECOMMENDATIONSIBACKGROUND:
Please sae attached 16-point Executive Summary. This application has been
reviewed' and approved by the Head Start Policy Council on August 18, 2004.
ATTACHMENT: X YES SIGNATURE:
✓RECOMtvIENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OP BOAR OMMITTE
.:—_- PROVE OTHER
SIGNATURE(S).
----------_------.._-.--.-. w-- -- ---------r._..----------------_------------.-----------------------------------------------
ACTION OF BOA tk � _ APPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED
CONTACT: Tony Colon,646-5990 JOHN SWEETEN,CLERK OFA
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: CAO
<'(3 orig.,signed,sealed copies)
BY DEPUTY
Contra Costa County Community Services Department
FY 2005 Continuation Grant Application for Early Head Start
EXECUTIVE SUMMARY
INCOMING FUNDS NARRATIVE STATEMENT
1. PROJECTIP'ROGRAM TITLE. Early Head Start Continuation Grant Application for
Budget Period 1/1/05 through 12/31/05.
2. FUNDING AGENCY. Department of Health and Human Services, Administration for
Children and Families (ACF), Arlington, Virginia
3. SUBMITTAL STATUS. This is a submission of application for continuation grant
funding.
4. PROPOSED TERM. The standard one year budget period is from 1/1/05 through
12/31/05. The budget summary is below.
5. CURRENT FUNDING. Funding for Early Head Start is provided by federal dollars.
Contra Costa County, as Grantee, is required to generate a 20% match of the total
project budget, which may be in cash or in-kind contributions, fairly valued.
6. FUTURE FUNDING. Grantee applies annually for continuation grant funding.
7. BUDGET SUMMARY
EARLY HEAD START Y2005 EHS Non-Federal Estimated
Budget Categories Program Share Y2005 EHS
Operation Total
Personnel 382,883 382,883
Fringe Benefits 226,000 226,00
Training&Tech Assist, 47,723 47,723
Travel
Supplies 9,810 9,810
Contractual 1,240,861 496,796 1,737,657
Cher 48,511 48,511
Sub-Total of Direct 1,955,788 496,796 2,452,584
Charges
Indirect Costs 31,396 1 1 31,396
Total Budget for 1,987,184 496,79 2,483,980
Community Services
PA2'5 (EHS Operational Base) $1,939,461
PAI 1 (Training and Technical Assistance) 47,723
$1,987,184
8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates the Early
Head Start Program, which is administered and staffed by the Community Services
Department.
9. PROGRAM NEED. The Community Services Department serves the needs of low-
income children (3-5 years of age under Head Start, and prenatal-3 yrs under Early
Head Start)and their families, by providing quality childcare, child development and
other services such as medical and dental needs.
10. RELATIONSHIP TO OTHER PROGRAMS. The Community Services
Department's Early Head Start program combines federal Head Start and state child
development funding into one cohesive program. The Department also has strong
collaborations with ether departments within the County and partners with Community
Based Organizations, local private businesses, schools, non-profits, and volunteer
organizations.
11. PROJECT GOALS. The goals for 2005-2007 are the same for both Head Start
and Early Head Start, and are as follows:
Goal A:
By the end of 2007, CSD will strengthen its service approach to prevention and
intervention regarding asthma, anemia, childhood overweight, and lack of physical
activity.
Objective 1:
By July 2005, CSD will develop policies and procedures supporting a trigger-free child
care environment based on the American Lung Association Asthma Trigger Checklist,
which is completed bi-annually for each center.
Outcome 1: CSD centers will be free of known asthma triggers.
Objective 2:
By July 2006, CSD, in collaboration with the Contra Costa County Asthma Coalition,
80% of families with children identified with diagnosed asthma will receive in-home
asthma trigger assessments and counseling.
Outcome 2: The home environment of the children in our program will be
healthier.
Objective 3:
By the end of 2005, all family advocates will be trained by the Expanded Food and
Nutrition Program (EFNEP) on basic nutrition, by the University of California
Cooperative Extension of Anemia. The family advocates will also review and discuss
the Women, Infants and Children (WIC) video on physical activity to further educate
parents to lead healthy lifestyles for their families.
Outcome 3: Children and their families in our program will be healthier, and
better educated on nutrition and reducing the risk of obesity.
............I..,......................................................................................................................-...11.1.11,11,111,1111,
.. ....................................................................................................................................................
Oblective 4:
By July 2005, 100% of CSD centers will fully implement the Sports, Play, and Active
Recreation for Kids (SPARK) curriculum in an effort to maximize physical activity on the
playground.
Outcome 4: Children in our centers will be encouraged to be more physically
active.
Objective 5:
By July 2006, in collaboration with the First 5 Contra Costa Family Learning and
Resource Centers, parents will have the opportunity to participate in a series of three
physical activity workshops.
Outcome 5: Parents in our program who participate in these workshops will be
better educated in beneficial physical activity for children.
Goal B:
By the end of 2007, CSD will demonstrate high quality child development education
through increased accreditation by the National Association for the Education of Young
Children (NAEYC) and increased parental involvement in Child Outcomes.
objective 1:
By the end of 2007, 85% of CSD sites will be accredited by the National Association for
the Education of Young Children (NAEYC). Currently four of twenty sites have
successfully completed accreditation, with other sites scheduling the validation process
within the next 18 months.
Outcome 1: The quality of teacher and child interactions will be improved.
Objective 2:
By February of each year from 2005 to 2007, the Policy Council Program Services Sub-
committee will be trained on the NAEYC Classroom observation tool and accreditation
process and will assist in observations in the classrooms.
Outcome 2: Parents on this sub-committee will be better educated on
developmentally appropriate practices, and they will assist in helping the centers
attain accreditation.
objective 3:
By the end of first quarter 2005, all Site Supervisors and Teachers at accredited sites
will provide training and technical assistance to staff completing the process.
Outcome 3: Peers who have completed the process can share their expertise
and experiences and can be involved in assisting their colleagues in achieving
accreditation.
Objective 4:
By the end of second quarter 2005, parents will be familiar with the DRDP + Parent
Packet for Preschool children, and site and classroom aggregate data will be shared
with individual parents and parent groups to provide a stronger understanding of the
growth and gaps to be addressed by curriculum adjustments.
Outcome 4: Children will be better prepared for school success and parents will
be better prepared to help their children become life-long learners.
Goal C:
By the end of 2007, CSD will more efficiently assist families in addressing the critical
issues of money management, employment, job training, and housing by improving
collaboration and coordination with other community resources.
Objective 1:
By June 2005, all Family Advocates will attend an orientation at local One Stop Career
Centers to enhance their knowledge of and access to available services and resources
to assist families with career advancement.
Outcome 1: Family Advocates will have knowledge of the career resources
available to parents of the children in our program.
Objective 2•
By July 2005, CSD, in collaboration with the First 5 Contra Costa Family Learning and
Resource Centers and/or other agencies, will plan parent training programs that focus
on money management,job seeking,job placement, and job advancement.
Outcome 2: Parents will receive money management and career training.
Objective 3:
By June 2005, 85% of unemployed and under-employed CSD parents will be informed
of available services and enhanced access to One Stop Career Centers.
Outcome 3: Parents will access job and employment resources.
Obiective 4•
By June 2007, CSD, as part of the Contra Costa County Family Economic Security
Partnership, will develop strategies to provide a set of comprehensive services for low-
income wage earners, including a county-wide Earned Income Tax Credit campaign and
financial counseling.
Outcome 4: Working parents will have access to additional services to help
them with money management.
Objective 5:
By June 2007, CSD will partner with the Contra Costa County Economic
Opportunity Council to provide enhanced access to business and employment
opportunities afforded by the Contra Costa County Comprehensive Economic
Development Strategy. Opportunities include participation in business incubator
projects, vocational training and targeted career-path programs.
Outcome 5: Parents will have enhanced access to business and employment
opportunities.
12. STATED OBJECTIVES. Included in # 11 above.
13. ACTIVITY SUMMARY. Program continues to provide high-quality services.
Program was awarded as having achieved "Excellence" rating by the National Head
Start Association in March, 2004.
14. EVALUATION METHOD(S). Measurable, results-based child and family outcomes
have been implemented, such as the required State of California's Desired Results
Developmental Profile, for programs providing services through collaboration with the
State of California Department of Education.
15. CHANGES COMPARED TO PRIOR YEAR (if any). Parent Policy Council and
staff collaborated on the three new Goals and Objectives. FY 2005 is the first year of
the 3 year grant cycle.
16. POTENTIAL CONTROVERSIAL ISSUES. None. Public perception of the
Head Start and Early Head Start programs remain positive. The Parent Policy Council
approved this grant at their August 18, 2004 meeting.
TO: BOARD OF Contra
FROM: TONY COLON, DIRECTOR Costa
COMMUNITY SERVICES DEPARTMENT ;
DATE: SEPTEMBER 14, 2004 '- �---- County
SUBJECT: AUTHORIZATION TO SUBMIT AND ACCEPT FUNDING FOR 2005 HEAD
START CONTINUATION GRANT APPLICATION.
Specific Request(S)or Recommendation (S)&Background and Justification
RECOMMENDATION (S):
APPROVE and AUTHORIZE the Community Services Director or designee to
apply for and accept funding from the U.S. Department of Health and Human
Services, Administration for Children and Families in the amount of $16,192,733
for HeadStart program services for the period from January 1, 2405 through
December 31, 2005.
FINANCIAL IMPACT:
If this grant application is approved by the U.S. Department of Health and Human
Services, Administration for Children and Families (ACF), funding will be added to
the Community Services Department's FY 2044-05 Head Start Budget. County, as
Grantee, is required to generate a 20% non-federal, in-kind, non-cash match in
the amount of$4,048,183.
CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of Contra
Costa County's community outcomes: "Children Ready for and Succeeding in
School" and "Families that are Safe, Stable and Nurturing." These outcomes are
achieved by offering comprehensive services, including high quality early
childhood education, nutrition, health, and social services, along with a strong
parent involvement focus, to low-income children throughout Contra Costa
County. The overall goal of the program is to bring about a greater degree of
social competence in preschool children from low-income families.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
Please see attached 16-paint Executive Summary. This application has been
reviewed and approved by the Head Start Policy Council on August 18, 2004.
ATTACHMENT: X YES ---
---–w�_______-----SIGNATURE: ---
-------------- ------------------------------------- ------ - ---------- _–_---_
_4_,RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CO ITTEE
PROVE OTHER
SIGNATURE(S .
------------------- t-- ---_- --- ------------------ ---------- - - - ---------_—_------ --
ACTION OF BO D N, �to M f 1i1( APPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS 1 HERESY CERTIFY THAT THIS,IS A TRUE
UNANIMOUS{ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
'1
ATTESTEDMfr'"? £�3 ,t-f
CONTACT: Tony Colon,646-5990 JOHNr>WEETEN,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: CAO
CSCi3 orig.,signed,sealed copies) /
BY l � –_~ � .� S
�,DEPUTY
.....................................................................................................I.........................................................................................
. ............................. .......................................
Contra Costa County Community Services Department
FY 2005 Continuation Grant Application for Head Start
EXECUTIVE SUMMARY
INCOMING FUNDS NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE. Head Start Continuation Grant Application for Budget
Period 111/05 through 12/31/05.
2. FUNDING AGENCY. Department of Health and Human Services, Administration for
Children and Families (ACF), Arlington, Virginia
3. SUBMITTAL STATUS. This is a submission of application for continuation grant
funding.
4. PROPOSED TERM. The standard one year budget period is from 1/1/05 through
12131/05. The budget summary is below.
5. CURRENT FUNDING. Funding for Head Start is provided by federal dollars. Contra
Costa County, as Grantee, is required to generate a 20% match of the total project
budget, which maybe in cash or in-kind contributions, fairly valued.
6. FUTURE FUNDING. Grantee applies annually for continuation grant funding.
7. BUDGET SUMMARY
HEAD START Budget Y2005 HS Non-Federal Estimated
Categories Program Share Y2005 HS
Operation Total
Personnel 4,588,743 4,588,743
Fringe Benefits 2,694,668 2,694,668
Training&Tech Assist. 128,304 128,304
Travel 71,655 71,655
Supplies 197,923 197,923
Contractual 6,941,999 464,273 7,406,272
Other 1,193,164 3,583,910 4,777,074
Sub-Total of Direct 15,816,456 4,048,183 19,864,639
Charges
Indirect Costs 376,277 376,277
Total Budget for 16,192,733 4,048,183 20,240,916
Community Services
otal HS Budget 1,885,921
includes First Baptist (included in
(Delegate Agency) above)
PA22 (Head Start Operational Base) $16,064,429
PA20 (Training &Technical Assistance) 128,304
--------------
Total Federal Funds $16,192,733
14, Y0
8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates the
Head Start Program, which is administered and staffed by the Community Services
Department.
9. PROGRAM NEED. The Community Services Department serves the needs of low-
income children (3-5 years of age under Head Start, and prenatal-3 yrs under Early
Head Start) and their families, by providing quality childcare, child development and
other services such as medical and dental needs.
10. RELATIONSHIP TO OTHER PROGRAMS. The Community Services
Department's Early Head Start program combines federal Head Start and state child
development funding into one cohesive program. The Department also has strong
collaborations with other departments within the County and partners with Community
Based Organizations, local private businesses, schools, non-profits, and volunteer
organizations.
11. PROJECT GOALS. The goals for 2005-2007 are the same for both Head Start
and Early Head Start, and are as follows:
Goal A:
By the end of 2007, CSD will strengthen its service approach to prevention and
intervention regarding asthma, anemia, childhood overweight, and lack of physical
activity.
Objective 1:
By July 2005, CSD will develop policies and procedures supporting a trigger-free child
care environment based on the American Lung Association Asthma Trigger Checklist,
which is completed bi-annually for each center.
Outcome 1: CSD centers will be free of known asthma triggers.
Ob'ective 2-
By July 2006, CSD, in collaboration with the Contra Costa County Asthma Coalition,
80% of families with children identified with diagnosed asthma will receive in-home
asthma trigger assessments and counseling.
Outcome 2: The home environment of the children in our program will be
healthier.
ObLe+ctive 3
By the end of 2005, all family advocates will be trained by the Expanded Food and
Nutrition Program (EFNEP) on basic nutrition, by the University of California
Cooperative Extension of Anemia. The family advocates will also review and discuss
the Women, Infants and Children (WIC) video on physical activity to further educate
parents to lead healthy lifestyles for their families.
Outcome 3: Children and their families in our program will be healthier, and
better educated on nutrition and reducing the risk of obesity.
Oblective 4•
By July 2005, 100% of CSD centers will fully implement the Sports, Play, and Active
Recreation for Kids (SPARK) curriculum in an effort to maximize physical activity on the
playground.
J
Outcome 4: Children in our centers will be encouraged to be more physically
active.
Objective 5:
By July 2006, in collaboration with the First 5 Contra Costa Family Learning and
Resource Centers, parents will have the opportunity to participate in a series of three
physical activity workshops.
Outcome 5: Parents in our program who participate in these workshops will be
better educated in beneficial physical activity for children.
Goal 8:
By the end of 2007, CSD will demonstrate high quality child development education
through increased accreditation by the National Association for the Education of Young
Children (NAEYC) and increased parental involvement in Child Outcomes.
Objective 1
By the end of 2007, 85% of CSD sites will be accredited by the National Association for
the Education of Young Children (NAEYC). Currently four of twenty sites have
successfully completed accreditation, with other sites scheduling the validation process
within the next 18 months.
Outcome 1: The quality of teacher and child interactions will be improved.
Objective 2:
By February of each year from 2005 to 2007, the Policy Council Program Services Sub-
committee will be trained on the NAEYC Classroom observation tool and accreditation
process and will assist in observations in the classrooms.
Outcome 2: Parents on this sub-committee will be better educated on
developmentally appropriate practices, and they will assist in helping the centers
attain accreditation.
Objective 3:
By the end of first quarter 2005, all Site Supervisors and Teachers at accredited sites
will provide training and technical assistance to staff completing the process.
Outcome 3: Peers who have completed the process can share their expertise
and experiences and can be involved in assisting their colleagues in achieving
accreditation.
Objective 4:
By the end of second quarter 2005, parents will be familiar with the DRDP + Parent
Packet for Preschool children, and site and classroom aggregate data will be shared
with individual parents and parent groups to provide a stronger understanding of the
growth and gaps to be addressed by curriculum adjustments.
Outcome 4: Children will be better prepared for school success and parents will
be better prepared to help their children become life-long learners.
.................I....................................................................................................''I''..,.''''
...........................................................................................................................
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Goal C:
By the end of 2007, CSD will more efficiently assist families in addressing the critical
issues of money management, employment, job training, and housing by improving
collaboration and coordination with other community resources.
OWective 1:
By June 2005, all Family Advocates will attend an orientation at local One Stop Career
Centers to enhance their knowledge of and access to available services and resources
to assist families with career advancement.
Outcome 1: Family Advocates will have knowledge of the career resources
available to parents of the children in our program.
Oblective 2:
By July 2005, CSD, in collaboration with the First 5 Contra Costa Family Learning and
Resource Centers and/or other agencies, will plan parent training programs that focus
on money management,job seeking,job placement, and job advancement.
Outcome 2: Parents will receive money management and career training.
Obiective 3:
By June 2006, 85% of unemployed and under-employed CSD parents will be informed
of available services and enhanced access to One Stop Career Centers.
Outcome 3: Parents will access job and employment resources.
OWet
L dive 4:
By June 2007, CSD, as part of the Contra Costa County Family Economic Security
Partnership, will develop strategies to provide a set of comprehensive services for low-
income wage earners, including a county-wide Earned Income Tax Credit campaign and
financial counseling.
Outcome 4: Working parents will have access to additional services to help
them with money management.
Obiective 5:
By June 2007, CSD will partner with the Contra Costa County Economic
Opportunity Council to provide enhanced access to business and employment
opportunities afforded by the Contra Costa County Comprehensive Economic
Development Strategy. Opportunities include participation in business incubator
projects, vocational training and targeted career-path programs.
Outcome 5: Parents will have enhanced access to business and employment
opportunities.
12. STATED OBJECTIVES. Included in# 11 above.
13. ACTIVITY SUMMARY. Program continues to provide high-quality services.
Program was awarded as having achieved "Excellence" rating by the National Head
Start Association in March, 2004.
14. EVALUATION METHOD(S). Measurable, results-based child and family outcomes
have been implemented, such as the required State of California's Desired Results
Developmental Profile, for programs providing services through collaboration with the
State of California Department of Education.
15. CHANCES COMPARED TO PRIOR YEAR (if any). Parent Policy Council and
staff collaborated on the three new Coals and Objectives. FY 2005 is the first year of
the 3 year grant cycle.
16. POTENTIAL CONTROVERSIAL ISSUES. None. Public perception of the
Head Start and Early Head Start programs remain positive. The Parent Policy Council
approved this grant at their August 18, 2004 meeting.
TO: BOARD OF SUPERVISORS Contra
FROM: TONY COLON, DIRECTOR Costa
COMMUNITY SERVICES DEPARTMENT
DATE: SEPTEMBER 14, 2004 County
SUBJECT: AUTHORIZATION TO APPLY FOR AND ACCEPT HEAD START
PROGRAM SU'P'PLEMEN'TAL. FUNDING
r
Specific Request(S)or Recommendation (S) & Background and Justification
RECOMMENDATION"S :
APPROVE and AUTHORIZE the Community Services Department Director or
designee to apply for and accept funding from the U.S. Department of Health
and Human Services, Administration for Children and Families in the amount of
$4,000 for Head Start Program supplemental one-time training and technical
assistance funding for the period from September 1, 2004 through December 31,
2004.
FINANCIAL_IMPACT:
If this grant application is approved by the U.S. Department of Health and Human
Services, Administration for Children and Families (ACF), the funding will be
added to the Community Services Department's FY 04-05 budget. County is not
required to generate in-kind or non-cash match.
CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of
Contra Costa County's community outcomes: "Children Ready for and
Succeeding in School and "Families that are Safe, Stable and Nurturing." These
outcomes are achieved by offering comprehensive services, including high
quality early childhood education, nutrition, health, and social services, along with
a strong parent involvement focus, to low-income children throughout Contra
Costa County. The overall goal of the program is to bring about a greater degree
of social competence in preschool children from low-income families.
REASONS FOR RECOMMENDATIONS/13ACKCROUND:
The Head Start Bureau is malting available up to $4,000 in supplemental, one-
time training and technical assistance (T/TA) funds to each Head Start grantee
for training that will improve the effectiveness of the grantee's program's
governance structure. These funds are part of Head Start's statutory allotment for
use, in part, to foster program and management improvement activities. Under
this supplemental funding opportunity, grantees may apply for funds that will be
used for intensive, grantee-designed governance training that provides in-depth
orientation to all members of the governing boards, Policy Councils and senior
Head Start staff on their administrative and fiduciary responsibilities within their
organizations and as Head Start agencies.
This application has been reviewed and approved by the Head Start Policy
Council on August 18, 2004.
CONTINUED ON ATTACHMENT: X YES SEGNATURE
--------- --------------------------------------------------------------------------------------- --- ------- ---— -----------------
_,J�ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOAR --OMMITTEE
—----OPROVE OTHER
SIGNATURE(S}'
---------_--_ ------_---------_----_--------...._--------—-----------_.---...---_..-w-------_---w-_
ACTION OF BO ONAPPROVE AS RECOMMENDED OTHER
VOTE OF SUP' ISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE
Vii' AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT ` ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES:. NOES: SHOWN.
ABSENT: ABSTAIN: t
ATTESTED n _C laA' Qyr�
CONTACT: Tony Colon,646-5990 JOHN SWEETEN,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: CAO
C8D(3 original,signed,sealed copies) BY _ (�----1� ( ,DEPUTY
TO: BOARD OF SUPERVISORS
FROM. - : Contra
Walker, Health Services Director �
Jacqueline Pigg,Contracts Administrator ` • #r°"�6 Costa
DATE: August 31, 2004 CCumy
SUBJECT: .Approve Interagency Agreement#28-711 with Crockett Unified School District eh7
SPECIFIC REQUESTJS)OR i±lECt]MMENDATTON(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
Approve and authorize the Health Services Director or his Designee(Wendel Brunner), to execute on
behalf of the County,Interagency Agreement#28-711 with Crockett Unified School District,to pay the
County in an amount not to exceed $3.00 per student, for the period from January 1, 2005 through
December 31, 2005,for Public Health Clinic Services Scoliosis Screening Project for 7th and 8th grade
students.
FISCAL IMPACT:
Approval ofthis Interagency Agreement will allow Crockett Unified School District to pay County$3.00
per student to support the Public Health Clinic Services Scoliosis Screening Project,through December
31, 2005. No County funds are required.
BACKGROUND/REASON(S)FOR RECOMMENDATIONS):
Crocket Unified School District has requested that Contra Costa Health Services,Public Health Clinic
Services, provide Scoliosis Screening Clinics at their middle schools for their 7th grade girls and 8th
grade boys,throughout the school year. By providing an outreach program such as the scoliosis screening
of their students,the School District is able to provide a valuable diagnostic and preventative service to
their students who might otherwise go untreated.
Approval of Interagency Agreement #28-711 will allow Crockett Unified School District to offer
scoliosis screening services to its students,through December 31, 2005.
CONTINUED ONATTACHNIFENT, YES SIGNkTURE:
,,-'RECOMMENDATION OF COUNTY ADMINISTRATOR REC ME ATION of BOARD COMMITTEE
,_APPROVE OTHER
SI NA
ACTION OF BOARD APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED -n / I L� t aCL34, .
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person. Wendel Brunner,M.D. (313-6712)
CC:
Crockette Unified School District BY Lcts` V DEPUTY
Health Services Dept. (Contract)