HomeMy WebLinkAboutMINUTES - 09142004 - C53-C56 TO: BOARD OF SUPERVISORS
CONTRA
�. '.:.
FROM: Leslie T. Knight, Assistant County Administrator-
Director of Human Resources COSTA
DATE: September 14, 2004K COUNTY
SUBJECT: P30019744-AMEND
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
ADOPT Amended Position Adjustment Resolution No. 19744 reclassifying positions #6232 and
#6008 from Branch Librarian PAHA $4,965 - $6,340) to Senior Branch Librarian (3AHC $5,155 -
$6,583) in the County Library.
BACKGROUND
This action is a correction to the original P300 that was approved by the Board of Supervisors on
August 3, 2004. This action will allow the salary steps of the 'incumbents to remain the same in the
new salary range, which will reflect a 3.8% salary increase instead of 1.3%.
This action is requested by the County Librarian to appropriately classify two positions (Orinda and
Clayton) and compensate the incumbents.
Incumbents of the Branch Librarian classification are responsible for a full-service branch library with
an annual circulation of library materials up to 150,000; whereas incumbents of the Senior Branch
Librarian classification are responsible for a full-service branch library with an annual circulation in
excess of 150,000. Both classifications supervise professional and non-professional supportive staff.
A review of library circulation reports for fiscal years 2002 and 2003 showed a substantial increase
for the Orinda and Clayton branches. Their annual circulation is in excess of 200,000 individually.
This action is in accordance with the Personnel Management Regulations Section 304 Reallocation
and Reclassification of Positions and Section 305 Status of Employees in Reallocated and
Reclassified Positions.
FISCAL IMPACT
Total cost associated with this action is $5,835.00, which is within the Lil6rary's budget (offset by a
vacant Assistant County Librarian position).
CONSEQUENCE OF NEGATIVE ACTION
Inequity in pay may lead to retention problems for Senior Branch Librarians, who require specialized
training.
CONTINUED ON ATTACHMENT: I--�yS SIGNATURE: / r
,-RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
PROVE OTHER
r
SIGNATURE S
ACTION OF S A ON �04 APPROVED AS RECOMMENDED OTHER
t`—
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
UNANIMOUS(ABSENT ) COPY OF AN ACTION TAKEN AND ENTERED ON THE
AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
ASSENT: ABSTAIN: SHOWN. ) {
Brig.Dept: Human Resources Department ATTESTED
Cc: County Administrator JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BYr t�— L/u�Ct ,DEPUTY
M382(10188)
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ESL(V��t-,Fr x+`�+(v�N
JUL'
ENTME
POSMON ADJUSTMENT SUES NO. 197
OFFICI OP DATE 6/15/ 004
FDepartmntl �I# 11 f rt�# r"
' cCIERSAINIS� A ?CtUNTYA3 o. 3751,373 Agency N
Budget Unit No, o.� E85
Action Requested Rallocation of positions#6232 and#6{00}8 frop"_I.i"(*gtj to Senior Branch Librarian
(3AHC)
Proposed Effective Date: 7/1/{04
Classification Questionnaire attached: Yes n No GI/Cost is within Department's budget: YesCD ,No .E]
Total One-Time Costs (non-salary) associated with request: $E0
Estimated total cost adjustment {salary/benefits/one time:
Total annual cost $5,835 Net County Cost $0
Total this FY $5,835 N.C.C. this FY $0
SOURCE OF FUNDING TO OFFSET ADJUSTMENT Salary Savings from the vacant Asst.Co Librarain posi . n
Department must initiate necessary adjustment and submit to CAO.
Use additional sheet for further explanations or comments
(for) Department Head
REVIEWED BY CAO AND RELEASED TO HUMAN SER TMENT
7-
% eputy Count Administrator Date
HUMAN RESOURCES DEPARTMENT REC-0 Ulf O-----6-ATiONS DATE
AMEND P300# 19744: # w
RECLASSIFY Branch Librarian (3AHA) positions#5232 and#5008 to
Senior Branch Librarian (3AHCVn e Library Department.
,1111 / 1" -
I" '— .4{ !s'
Rs on*11MT a lsfdna Pmftw+n M*Jft*akadho classes to the aaasio! talsayr
Vie: Q Day"owfrg Board Action.
{Date)
•-- "- --- -.—...
for)Dtrectc r of Human Resfxn�ces
COUNTY ADMINISTRATOR RECOMMENDATION ON
'VOApprove Recommendation of D eotor of Human Resources DATE
'E3 DWOPrOVS Aeoommendatfon of Dlreotor of Human Resources -
(for)COU ty Adm#ffstrator
ZeaMO:(OF ORS ACTION; Jahn Sweeten,
nt APPR OVED 1'
DISAPPROVED d Clerk of the Board of Supervisors
DATE BY
and County Admfnlstrator
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY
RESOLUTION AMENDMENT '
POS17ION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es)t poslllon(s)as follows:
PW(M347)Rev 3115/oi
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TO: BOARD OF SUPERVISORS , '�� �� °�� Contra
ta
FROM: LESLIE KN'I'GHT, Assistant County Administrator- Cos
Director of Human Resources
DATE: September 14, 2004
` Countyeoi"rnc'c.
r
SUBJECT: P300 #'19745-Department of Information Technology
5f
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Adapt Position Adjustment Resolution Number 19745, reclassifying Information
Systems Programmer/Analyst Ill (LPTS) position #41 to Information Systems
Programmer/Analyst IV (LP'NB) in the Department of Information Technology.
FISCAL IMPACT:
This action will result in an annual cost of $10,875. Funding for this position is within the
Department's budget and the cost is recovered through user fees. There will be no
County General Fund monies used.
BACKGROUND:
The incumbent has performed the higher-level duties since December 2003. As a Lead
Analyst for the Kronos Time and Labor System, the incumbent is responsible for system
analysis, upgrades, and maintaining security for the County's time, attendance, and check
writing system's. HR staff has reviewed the duties to be performed and determined that
Information Systems Programmer/Analyst IV is the appropriate classification.
CONSEQUENCE OF NEGATIVE ACTION:
The consequence of negative action will result in the inability of the Department to staff
this complex area and correctly compensate the incumbent.
CONTINUED ON ATTACHMENT: t/ YES SIGNATURE�j
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE S :
ACTION OF BOA.D APPROVED AS RECOMMENDED _ OTHER
VOTE OF SUPERVISORS i HERESY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
UNANIMOUS(ABSENT
THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
}
AYES: NOES:
ABSENT: r ABSTAIN:
Contact: Alan Schulze,3-1305
Jennifer Lo,5-1722 t t t
Cc: Department of Information Technology ATTESTED l l tr t`rt l
Human Resources JOHN SWEETEN,CLERK OF THE BOARD OFSUPERVISORS
BY: DEPUTY
OWL. VAI
OFFICE OF POSITION ADJUSTMENT REQUEST NO.
1 Ilt1TY AaiNlc-IA '?R DATE" ` 04
�? Department No.! COPER
Depamer D ►IT Budget Unit No. 6
I4 r ency No. 0003
Actionteques t5sit ibn' 4z1(:t:a' pan ISP IV.
ropose cflVe Jul 1,_ 2004
Classification Questionnaire attached: Yes yfN No a
Cost is within Department's budget: Yes E3 No 0
Total One-Time Costs (non-salary) associated With request: $ 0
Estimated total .cost adjustment (salary/benefits/one time:
Total annual cost $ 10,875 Net County Cost $ 0
Total this FY $ 10 875 _ N.C.C. this FY $ 0
SOURCE OF FUNDING TO OFFSET ADJUSTMENT Pr undine for this position is included in DolT's budget
Department ar at lnM4*n ary adjustment and submit to CAD.
costare recovered through user fees.
tkes addittswW sheet for furter explanations or comments. _
or P men ea
REVIEWED BY CAD AND RELEASED TO HUMAN RESOURC EPAR' MENT
:. C � . :f . 1pu y ountyiratoDate
HUMAN RESOURCE'S DEPARTMENT RECOMMENDATION DATE
RECLASSIFY Information Systems Programmer/Analyst III (LPTB) position #41 ($5 ,335.36
$6,485.16) to Information Systems Programmer/Analyst IV (LPNB) ($5,849.98-$7 ,110.69) .
Amend fatiut an 71117 estaNishtng positions and rew1utions alttxx t cla*W a pt ary soh la as dew ibed abtmm.
Effective: ,Day following Board Action.
0 (Date)
r Director of Human Resources
COi -Y ADMINISTRATOR RECOMMENDATION �¢ _ _-_-- ---YDATE:- -_- -, 11
�00
pprove Recommendation of Director of Human Resources
Disapprove Recommendation of Director of Human Resources
Q Other. '~
(foF3 County Aaministrator
_____-_-_ .___.
BOARD OF SUPERVISORS ACTION: John sweeten, Clerk of the Board of Supervisors
Adjustme t APPRO ED a DISAPPROVED 0 and County Administrator
DATE: +t .L: BY:
APPROVAL Of THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es)/position(s) as follows:
If Request is to Add Project Positions/Classes, please complete other side.
P300{M347)Pav 7111"
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55"'
THE BOARD OF SUPER'V'ISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on September 14, 2004 by the following vote:
AYES: GIOIA, UILKEMA, GREENBERG, DE SAULNIER, AND CLOVER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
SUBJECT: In the Matter of Retitling Public Works RESOLUTION NO. 2004/ 479
Maintenance Assistant Field Operations
Manager to Public Works Assistant Field
Operations Manager; and amending
Resolution No. 2004/117 to reflect this
classification name change.
THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS in its capacity as
governing Board of the County of Contra Costa and all districts of which it is ex-officio
governing Board RESOLVES THAT.
Effective October 1, 2004, retitle Public Works Maintenance Assistant Field Operations
Manager to Public Works Assistant Field Operations Manager.
Effective on April 1, 2004, a performance pay plan was adopted for the classes of Public
Works Maintenance Assistant Field Operations Manager (B82-1733), Public Works
Resources Manager(B82-1605), Public Works Maintenance Supervisor(B82-16175), &
Vegetation Management Supervisor(B82-1672)
The title change of Public Works Maintenance Assistant Field Operations Manager will not
affect the performance pay plan currently in effect, except for the classification title change
to Public Warks Assistant Field Operations Manager:
1. Salary Range: Upon creation of performance steps, a new salary range must be
created. Effective April 1, 2004, the current salary ranges will be converted.from a
3-step plan with 5% increments to a 7-step plan with 2.5% increments. Step 1 of
the previous salaries will be set at step 1 of the new salary ranges. Step 2 of the
previous salaries will be set at step 3 of the new salary ranges. Step 3 of the
previous salary range will be set at step 5 of the new salary ranges. Steps 6 & 7 are
reserved exclusively for outstanding performance pay.
2. Initial Appointment: Depending upon qualifications, a new employee appointed to
any of the classes of Public Works Maintenance Assistant Field Operations
Manager, Public Works Resources Manager, Public Works Maintenance
Supervisor, & Vegetation Management Supervisor may be appointed at step 1,3, or
5 of the new salary ranges. Steps 6 and 7 are reserved exclusively for outstanding
performance pay.
3. Regular Anniversary Salary Review: On the employee's anniversary date, the
appointing authority may, based on an evaluation of work performance, award a
merit increment (step increase) of 5% for satisfactory performance of the employee.
The salary advancement shall be granted only on the affirmative recommendation
of the appointing authority. In no case shall a step be awarded beyond step five (5)
for satisfactory performance. The appointing authority may unconditionally deny a
salary increment or conditionally deny the increment subject to review at a specified
date before the next anniversary date.
4. Awardof Outstanding Performance Stets: Effective upon implementation of this
performance pay plan, or on the employee's next anniversary date, the appointing
authority may award up to two (2) additional 2.5% performance pay steps for
achievement of specific performance-based objectives and/or outstanding
performance.
If the employee does not receive outstanding performance steps upon
implementation of this performance pay plan or on the employee's anniversary
date, an extra salary review date for outstanding performance pay may be set by
the appointing authority for a date up to six months later. At that time, the
appointing authority may award either one or both outstanding pay steps on the first
of the following month.
5. Continuation of Outstanding Performance Pay: All outstanding performance pay
steps in effect on the employee's anniversary date are subject to evaluation by the
appointing authority and must be affirmatively recommended by the appointing
authority to continue or be increased. At the discretion of the appointing authority,
effective the first of a calendar month, outstanding performance pay steps in effect
may be rescinded by the appointing authority based upon an evaluation of work
performance. No provision of this Resolution shall allow salary placement beyond
the uppermost step of the salary schedule/level to which the class is allocated.
6. Other,Provisions: Except as may be changed or modified by resolution hereafter,
all provisions of the Salary Regulations are applicable to this class.
CC: Human Resources Department
Public Works department
County Administrator
Auditor- Controller
I hereby certify that this is a true and correct
copy of an action takers and entered on the
minutes of the Board of Supervisors on the
date shown,
ATTESTED-.,..;;: .. .
JOi-fRi
of SWEETEN, Ciera of the Board 4
�ervisors and Count
1�r y Administrator
POSITION ADJUSTMENT REQUES ::,' o.:
Date: 8/5104
Department No./ COPERS
bepartment,;PUBLIC WORKS Budget Unit No.' 0650 Org. No.4548 Agency No.A-65
til �epges #1 Public Works Maintenance Assistant Field Operations Manauer iPS�GA)to Public Works Assistant
lel aerations Manager.
Proposed Effective Date: Immediate
Classification questionnaire attached: Yes No
Cost is within department's budget: Yes No
Total One-Time Costs(non-salary)associated with this request: $-0-
Estimated Total cost of adjustment(salary/benefits/one-time):
Total Annual Cost $0 Net County Cost
Total This This FY $Q N.C.C. This FY $-0-
Source of Funding to Offset Adjustment: NIA
Department must initiate necessary appropriation adjustment and submit to CAO. Uitional s s for further explanations or
comments. '
` --
,.,,.: or) Depa , en Head:
Reviewed by CAO and Released t -Human Reses,�spartmen#:
f 1 � Date: />
Deputy County Administrator
Human Resources Department Recommendation Date: 08131/04
SEE ATTACHED
Amend Resolution 77177 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule.
❑ day following Board action.
Effective:
Xa 10/01/04
Date (for Director of Personnel
County Administrator Recommendation `Date: � 91110
i10- Approve Recommendation of Director of Human Resources
❑ Disapprove Recommendation of Director of Human Resources
❑ Other
_ (for)Coun Administrator
Board of Supervisors Action: John Sweeten, Clerk of the Board of
Adjustment APPROVED{ DISAPPROVED O Supervisors and County Administrator
Date: 1� .�,b" 1uk + �� _ By: �1 ki c.u�_1�
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD
ACTION
Adjust class(es)/position(s)as follows:
P300(ai347)6/00(Rev.)
H.\P300`P300 Form John Sweeten.doc
P300 #19756
Human Resources department Recommendation
RETITLE: Public Works Maintenance Assistant Field Operations Manager
(PSGA') to Public Works Assistant Field Operations Manager