HomeMy WebLinkAboutMINUTES - 09142004 - C114 TO: BOARD OF SUPERVISORS �,.• �' --�� Cont`"'',
FROM: Stephen J. Ybarra ` 'y
Auditor-Controller ; ,, Costa
DATE: County
SUBJECT: Annual Report on Revolving and Cash Difference 0414
Funds, Overage Fund, and Shortages
SPECIFIC REQUEST(5)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ACCEPT the Annual Report on Revolving and Cash Difference Funds, Overage Fund and
Shortages for fiscal year 2003-2004 from the County Auditor-Controller.
BACKGROUND:
Provisions of Government Code Sections 29321.1 and 29370.1 and Contra Costa County
Board of Supervisors' Resolution No. 92/525 authorize the County Auditor-Controller to
establish, increase, reduce or discontinue Revolving Funds and Cash Difference Funds.
Provisions of Government Code Sections 29380.1 and 29390.1 and Contra Costa County
Board of Supervisors' Resolution No. 83/1052 authorize the County Auditor-Controller to
repleiitish the Cash Difference Funds and to transfer money in the Overage Fund to the
General`Fund.
This report is 'Submitted with respect to these authorities and to conform with Government
Code Sections 2921.1, 29370,1, 29380.1 and 29390,1.
CONTINUED ON ATTACHMENT: NO SIGNATURE:
—---------------------------- -- ---- - ------ - ----- ---
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATIO OF BOA CO TTEE
APPROVE OTHER
SIGNATURE(S);
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-- - -- ----- -——-- ---- -- - - - - ------------- ------
ACTION OF BOARD O PPROVE AS RECOMMENDED_ �1
VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT /9"is , - ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN: r
ATTESTE
CONTACT: JACK COOPER 646-2161 JOH TEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY
ADMINISTRATOR
CC: COUNTY AUDITOR-CONTROLLER
BY DEPUTY
''Ill.-...,..........I.......................................................................................................................................................................
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Office of
COUNTY AUDITOR-CONTROLLER �17
Contra Costa County
Martinez, California
August 6, 2004
TO: Honorable Board of Supervisors
FROM: Stephen J. Ybarra, Auditor-Controller
SUBJECT: Annual Report on Revolving and Cash Difference Funds, Overage Fund, and Shortages
Provisions of Government Code Sections 29321.1 and 29370.1 and Contra Costa County Board of
Supervisors' Resolution No. 92/525 authorize the County Auditor-Controller to establish, increase,
reduce or discontinue Revolving Funds and Cash Difference Funds.
Provisions of Government Code Sections 29380.1 and 29390.1 and Contra Costa County Board of
Supervisors' Resolution No. 83/1062 authorize the County Auditor-Controller to replenish the Cash
Difference Funds and to transfer money in the Overage Fund to the General Fund.
With respect to these authorities and to conform with Government Code Sections 29321.1, 29370.1,
29380.1 and 29390.1,we submit this report showing the details of the following balances as of
June 30, 2004.
Revolving and Cash Difference Funds
within the County General Fund $ 355,115.00
Other Revolving Funds 76,546.49
Overages 2,195.00
Shortages 651.19
Revolving and Cash Difference Funds within General Fund 100300
Account# Title Amount
0020-0004 Building Inspection Petty Cash $ 2,500.00
0020-0005 Probation Petty Cash 5,100.00
0020-0008, Sheriff-Coroner Petty Cash 2,615.00
0020-0009Employment and Human Services(EHS)Petty Cash 12,000.00
0020-0011 In Home Support Services Petty Cash 4,000.00
0020-0012 Public Works Petty Cash 3,640.00
0020-0013 Human Resources Petty Cash 700.00
0020-0014 Agriculture Petty Cash 450.00
0020-0015 General Services Petty Cash 630.00
0020-0016 Treasurer-Tax Collector Petty Cash 695.00
0020-0017 County Counsel Petty Cash 50.00
0020-0019 County Administrator Petty Cash 100.00
0020-0023 County Clerk-Recorder Petty Cash and Cash Difference Fund 1,210.00
0020-0026 Office of Revenue Collection Petty Cash 500.00
0020-0027 Health Services Petty Cash 1,000.00
0020-0029 Community Development Petty Cash 175.00
0020-0032 Auditor-Controller Petty Cash 200.00
0020-0035 Community Services Petty Cash 2,400.00
0020-0037 District Attorney Petty Cash 11,550.00
0020-0039 Public Defender Petty Cash 1,000.00
0020-0041 Office of Emergency Services Petty Cash 100.00
0020-0042 EHS Private Industry Council Petty Cash 400.00
0020-0043 Animal Services Petty Cash 950.00
0020-0044 Cooperative Extension Petty Cash 100.00
0020-0045 Veterans`Resources Center Petty Cash 50.00
0020-0046 Assessor Petty Cash 100.00
0020-0047 Child Support Services Petty Cash 700.00
0020-0049 EHS Immediate Need Imprest Fund 300,000.00
0020-0051 Public Administrator Petty Cash 2,000.00
0020-0052 Training Institute Petty Cash 200.00
Total $ 355,115.00
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Other Revolving Funds
Fund and Account# Title Amount
120600-0020 County Library Petty Cash $ 2,460.00
131100-0010 Treasurer-Tax Collector Cash Difference Fund 2,936.49
140100-0020 Airport Enterprise Petty Cash 400.00
145000-0020 Hospital Enterprise Petty Cash 37,000.00
206000-0020 East Contra Costa Fire District 100.00
202000-0020 CCC Fire Protection 500.00
248900-0020 County Service Area M-17 Petty Cash 1,500.00
265100-0020 County Service Area P-1 Petty Cash 10,000.00
276000-0020 County Service Area R-10 Petty Cash 1,500.00
816100-0020-0048 Law Library Trust Petty Cash 150.00
817900-0020 Children and Families Trust Petty Cash 20,000.00
Total $ 76.546.49
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Overages
Overage Fund 810900
Account# Title Amount
OF 5000220 Employment Human Services Dept. (EHSD) $ 281.84
OF 5000355 County Clerk—Recorder 656.63
OF 5000366 Animal Services 13.05
OF 5000380 County Clerk -Elections 1.90
OF 5000382 Sheriff-Coroner 383.24
OF 5000385 Treasurer-Tax Collector 399.75
Fund#
120600-0621 County Library* 458.59
Total $ 2,195,()0
Overages were transferred to General Fund Revenue on July 7,2004 as permitted by Government Code Section 29380.1.
*Library overages have been deposited to the County Library Fund.
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Shortages
Fund and Account# Title Amount
100300-0015 Treasurer $ 175.00
100300-0355 County Clerk-Recorder 199.25
100300-0366 Animal Services 49.43
100300-0501/0504 EHSD—Welfare .87
100300-0650 Public Works 4.88
110300-0341 Building Inspection 3.65
120600-0620 County Library 218.11
Total 651.19
Shortages were replenished during fiscal year 2003-2004 in accordance with Government Code Section 29390.1.
SJY/TVH
0105RAR4.DOC
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