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MINUTES - 08172004 - C55-C64
AGENDA DATE.S 17 0i ITEM NO. ' BACKGROUND NOT AVAILABLE AT THE TIME AGENDA PACKET COMPILED INFORMATION FOR THIS ITEM PREVIOUSLY FURNISHED ORAL REPORT TO BE GIVEN AT BOARD MEETING 01ROR.IN NUMBERING AGENDA ITEM DELETED DOCUMENTS ON FILE WITH CLERK CONSIDER CONSEN�'T� ITEMS PREVIOUSLY REMOVED TO: BOARD OF SUPERVISORS Contra Costa FROM: William B. Walker, M.D. County Health Services Department Sip DATE: August 3, 2004 SUBJECT: TOBACCO TAX (AB-75) SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION: Recommendation: 1. Approve and authorize the Health Services Director to execute and submit to the State Department of Health Services the application for California Health Care for Indigents Program (CHIP) funds for fiscal year 2004/2005. 2. Authorize the Health Services Director to execute and submit the Standard Agreement for County Health Services. 3. Authorize the Health Services Director to execute and submit the Description of Proposed Expenditure of C.H.I.P. 4. Authorize the Health Services Director to execute and submit any application, Standard Agreement or Proposed Expenditure form amendments which may be required that have no fiscal consequences. 5. Authorize the Health Services Director to execute and submit the State Public Health Subvention Certification form. 6. Authorize the Health Services Director to disburse C.H.I.P. Funds based upon State approval of the Standard Agreement. CONTINUED ON ATTACHMENT: X YES SIGNATURE RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE L.-----APPROVE OTHER 9 SIGNATURE S : J' r/ J` N ACTION OF BOARE�t1N "Z t7.t UX>4 X APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HERESY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT I. ) AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: Contact Person: Patrick Godley,370-5005 200 ATTESTED u"i'r t1l CC: County Administrator Health Services Administration Attn: George Washnak Auditor Controller JOHN R.SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR �.+�,.�.+"L- - 1 L.�..�Xj.�►' BY: ,DEPUTY ll. Financial Impact: The County estimates it will receive State revenues as follows: FOR COUNTY OPERATED SERVICES: C.H.I.P. - Hospital $ 494,630 C.H.I.P. - Other Health Care 10,368 Subtotal — County Operation $ 504,998 FOR NON-COUNTY OPERATED SERVICES: C.H.I.P. - Hospital $ 12,832 C.H.I.P. — Physician -0- Subtotal — Non-County Operation $ 12,832 ESTIMATED 2003/04 REVENUES $ 517x830 111. Discussion Background: The passage of the Tobacco Tax and Health Protection Act of 1988 (Proposition 99) and its implementing legislation, Assembly Bill 75 and Senate Bill 960 and assembly bill 1154, made available monies to reimburse hospitals, physicians, and other providers for uncompensated care costs, for making capital improvements, and for implementing data systems. These monies are available to the County for distribution both County operated and Non-County operated entities, upon application to the State. Contained within the application are assurances by the County regarding use of these funds. These assurances apply to both the County operated services as well as the privately operated services. The funding condition are as follows: 1. Funds must be used to supplement existing levels of services provided and shall not be used to fund existing levels of service. 2. Counties will be required to provide, or arrange and pay for, medically necessary follow-up treatment, including prescription drugs for any condition detected as part of a child health and disability prevention screen. 3. A county will have to maintain a level of financial support of county funds for health services that is at least equal to its county match plus any overmatch of county funds in the 1988/89 fiscal year. 4. Monies will be accounted for as revenue to the County health Services Plan Update and Budget, Supplement and cannot be used as county matching funds for any other program requiring a county match. 5. A county will not be able to impose more stringent eligibility standards for the receipt of benefits under Section 17000 or to reduce the scope of benefits compared to those which were in effect on November 8, 1988. 6. Funds will not able available for the support of health services provided to persons detained in a county or city jail or other correctional facilities. 7. Receipt of funding shall not relieve a county of its obligation to provide indigent health care as required by Section 17000. 8. Reports will be required on indigent health care program demographic, expenditure, and utilization data in a manner that will provide an unduplicated count of users for the fiscal year. 9. All interest earned on the Fund and on each account or sub-account will be accrued to the benefit of the Fund, account, or sub-account, respectively. TO: BOARD OF SUPERVISORS FROM: William Walker, M.D. , Health Services Director _ � '`. Centra By: Jacqueline Pigg, Contracts Administrator Costa DATE: August 4, 2004 ' 9rCounty SUBJECT: Approval of Standard Agreement #28-307 with the State Department of Health Services, Health Resources and Services Administration (HRSA) SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RKQQM=jQ CTIgn Approve and authorize the Health Services Director or his designee (Art Lathrop) to execute on behalf of the County, Standard Agreement #28-307 with the State Department of Health Services, Health Resources and Services Administration (HRSA) in an amount not to exceed $355, 300, for the period from August 1, 2004 through August 31, 2005, for the Emergency Medical Services (EMS) National Bioterrorism Hospital Preparedness Program. FISCAL Approval of this agreement will result in $855, 300 of State (HRA) funding for the National Bioterrorism Hospital Preparedness Program, for the period from August 1, 2004 through August 31, 2005. No County funds are required. SACKqRQ=/"ASQN(S) RAT California Department of Health Services (HRSA) is one of the recipients of the Health and Human Services CDC grant awards for Bioterrorism Preparedness . These funds will equip acute hospitals, community clinics, County health centers and ambulance providers to carry out activities to upgrade local preparedness for, and response to, biological, chemical, or radiological agents, outbreaks of infectious disease, and other public health threats and emergencies. The main goal of this program will be to improve the County' s readiness for medical or health emergencies and other disaster responses . Approval of Standard Agreement #28-307 will provide integrated emergency response training of the medical/health system for the Emergency Medical Services (EMS) National Bioterrorism Hospital Preparedness Program, through August 31, 2005. Three sealed/certified copies of this Board Order should be returned to the Contracts and Grants Unit for submission to the State. f s° RECOMMENDATION OF COUNTY ADMINISTRATOR RECQIMMEND 'TION OF BOARD COMMITTEE �APPROVE ___OTHER d' SIGNATU ACTION OF 83OARD�6N f APPROVED AS RECOMMENDEDX OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT--.4n—) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: _ __ AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: - ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED -AvL ks,-, .JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC>CttrCl f e II: r- r ? txrop j,64c� 4690) rvices �O CC:Healt entracts) BY DEPUTY State Dept of Health Services (HRSA) TO: BOARD OF SUPERVISORS FROM: William Walker, M.D. , Health Services Director Contra By: Jacqueline Pigg, Contracts Administrator •,� Costa DATE: August 4, 2004 County SUBJECT: -Approval of Standard Agreement (Amendment) #29-502-14 with the State of California, Department of Alcohol and Drug Programs X6.1 SV SPECIFIC REQUESTS)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECObMIMED ACTION: Approve and authorize the Health Services Director or his designee (Haven Fearn) to execute, on behalf of the County, Standard Agreement (Amendment) #29-502-14 with the State Department of Alcohol and Drug Programs, to amend Standard Agreement #29-502-6 (as amended by subsequent amendments #29-502-7 through #29-502-12) effective July 1, 2003, to make technical adjustments to reflect an increase by the State, Federal Block Grant and Federal Drug Medi-Cal funding, in an amount not to exceed $282, 475 for Fiscal Year 2003-20104, with a new payment limit of $10, 915,323. FISCAL IMPACT: Approval of this (Amendment) agreement will. increase the funds by $282, 475 from the State, Federal and Federal Drug/Medi-Cal as indicated below: FY 2005-04 As Aaended Net Chance State General Funds $ 2,336, 638 $ 2, 428, 177 $ 92,539 Federal Block Grants 6, 659, 472 6,745, 924 86,452 Federal Drug/Medi--Cal 1, 636,738 1,741,222 $ 104,484 TOTAL $1.0,652,848 $10,915,523 $ 282,475 The required County match for this Agreement is $50, 972, and is included in the Department's Fiscal Year 2003/2004 budget, of this four year Agreement. R CKGROUND/REASON f S) FOR MCC1IMSNDA'TION(S) : On July 24, 2001, the Board of Supervisors approved Standard Agreement #29-502-6 (as amended by subsequent amendments #29-502-7 through #29-502-12) with the State Department of Alcohol & Drug Programs, for the period from July 1, 2001 through June 30, 2005 (expending Fiscal Years 2003-2004 Federal funds) , for the provision of Substance Abuse services. Approval of this Standard Agreement (Amendment) #29-502-14 will allow the County to continue to receive the full allocation amount included in the Agreement and make technical adjustments to Exhibit AP-1 for the Prevention and Treatment Program, through :lune 30, 2005. Three sealed and certified copies of this Board Order should be returned to the Contracts and Grants Unit for submission to the State. ATTACHMENT:CQNIINUF.0 ON 4,1' RECOMMENDATION OF COUNTY ADMINISTRATOR REC Mp4EN6 TION OF BOARD COMMITTEE APPROVE OTHER ( NAT R h ACTION OF BOARV0 *1 0 APPROVED AS RECOMMENCED K OTHER VOTE OF SUPERVISORS if I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS {ABSENT _ _ ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED ' '*(� yt, JOHN SWEETEN,CLERK OF THE BOARD OF Contact Person: Haven Fearn (313-6350) SUPERVISORS AND COUNTY ADMINISTRATOR CC: Health Services (Contracts) State Dept of Alcohol and Drugs 8Y ��"""� DEPUTY TO: BOARD OF SUPERVISORS FROM: William.Walker,M.D,,Health Services Director Contra By: Jacqueline Pigg,Contracts Administrator Costa DATE: County SUBJECT: i . � d Agreement Amendment#29-782-1 �,` with the State of California,Managed Risk Medical Risk insurance Board SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIGN(S); Approve and authorize the Health Services Director, or his designee (Rich Harrison) to execute on behalf of the County,Standard Agreement Amendment#29-782-1 (State#03M BF012 A.1.)with the Stag of California, Managed Risk Medical Risk insurance Board, to amend Standard Agreement #29-782,to increase the amount paid to County by$3,040, from$2,362, to a new total,not to exceed $5,402,and to extend the term through June 30,2005. FISCAL.IMPACT: Approval of this agreement will result in an amount not to exceed$5,402 of State funding for Health Families Program services not approved for Federal funding. No County funds are required. BACKGROUND/REASON(S)FOR RECE NEWENDATIQN(S): On June 10,2004, the Board of Supervisors approved Standard Agreement#29-782 with the State of California, Managed Risk Medical Risk insurance Board for the period from July 1, 2003 through June 30, 2004, for County's participation in the Healthy Families Program Standard Agreement Amendment #29-782-1 continues State finding for County's participation in the Healthy Families Program through June 30,2005. Five sealed/certified copies of this Board Order should be returned to the Contracts and Grants Unit for submission to the State. CONT€� N ATTR 1( �(YT' Yom.,_ S#rNATURE F ;•y .. ,RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ::-APPROVE _OTHER 3l NAT > �CTIC}N OF BOARD _ _ rt k T(� APPROVED AS RECOMMENDED x OTHER - 'OTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS {ABSENT _ } AND CORRECT COPY OF.AN ACTION TAKEN AYES: NOES: ANIS ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN:_ OF SUPERVISORS ON THE GATE SHOWN, ATTESTED) JOHN SWEETEN,CLERK OF THE BOARD OF ontact Person: SUPERVISORS AND COUNTY ADMINISTRATOR C: Rich Harrison 313-6008 . . Health Services(Contracts) BY � DEPUTY State TO: BOARD OF SUPERVISORS FROM: William Walker, M.D., Health Services Director ''+ Contra By: Jacqueline Pigg, Contracts Administrator Costa DATE: August 4, 2004 6COUnty SUBJECT: +� Approval of Standard Agreement (Amendment) #29-775-8 with the State of California, Managed Risk Medical Insurance Board SPECIFIC REQUEST{S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RFI OMAI NDF,11 A C"TMN: Approve and authorize the Health Services Director or his designee (Rich Harrison), to execute on behalf of the County, Standard Agreement (Amendment) #29-775-8 (State #OOMHF008, A4), with the State of California, Managed Risk Medical Insurance Board for participation in the Healthy Families Program, effective June 30, 2004, to increase the Payment Limit by $2,495,000 to a new total Contract Payment Limit of$8,813,351 and to extend the term through June 30, 2005. FISCAL IMPACT: This Amendment will increase the Payment Limit by $2,495,000 for Fiscal Year 2004/2005 for reimbursing the Contra Costa Health Plan for services provided to Health Family Members. No County match is required ACy CGRUNMI FAS i t Sl-ECIR r FN(S).- On (S):On April 4, 2000, the Board of Supervisors approved Standard Agreement #29-775-4 (as amended by Standard Agreement (Amendments) #29-775-5 and #29-775-7) with the State of California, Managed Risk Medical Insurance Board, for the period from July 1, 2000 through June 30, 2004, for the County's participation in the Healthy Families Program. The Healthy Families Program provides low income children and young adults through the age of nineteen with low cost health insurance. For a minimal monthly premium, eligible children can enroll in the Contra Costa Health Plan and receive full health care coverage. Approval of Standard Agreement (Amendment) #29-775-8 will make technical adjustments to the contract, increase the Payment Limit and extend the term through June 30, 2005. Three certified/sealed copies of this Board Order should be returned to the Contracts and Grants Unit for submission to the State. s y.. T• Y - C a £ RECOMMENDATION OF COUNTY ADMINISTRATOR RECQ7 1vtENOTION OF BOARD COMiM14TEE 'APPROVE OTHER ACTION OF BOAR �� i"t, APPROVECl AS RECOMMENDED tf CITHER VOTE OF SUPERVISORS Y I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT - ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED Aur,�-t rt, JOHN SWEETEN,CLERK OF THE BOARD OF ContactPerson: Rich Harrison (313-6044) SUPERVISORS AND COUNTY ADMINISTRATOR CC: State Managed Risk Medical Ins. Bd. ,� Health Services Dept (Contracts) BY C+u��YWA,� C DEPUTY TO. BOARD OF SUPERVISORS William Walker, M. D. , Health Services Director FROM: By: Jacqueline Pigg, Contracts Administrator Contra Costa DATE: August 9, 2004 County SUBJECT: 0 Retroactive Payment to West Contra Costa Transit Authority SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RRCONINLTDAT ION(S) Ratify purchase of services from West Contra Costa Transit Authority, a public Transit Agency, and authorize the County Auditor-Controller to pay the $5, 208 . 34 outstanding balance, for the provision of fixed route bus transportation services between County' s Health Center in Richmond and Contra Costa Regional Medical Center, for the period from May 1, 2003 through April 30, 2004 . FISCAL IMPACT: This Contract was funded by Enterprise I budget and included in the Health Services Department' s Budget . REASONS FOR RECOMMM }DATIONS/BACKGROUND: On April 8, 2003, the Board of Supervisors approved Contract #26-292-7 with West Contra Costa Transit Authority to provide nor.-emergency fixed route bus services in order to transport County patients between the County Health Center in Richmond and Contra Costa Regional Medical Center, for the period from May 1, 2003 through April 30, 2004 . It was the intent of the Department to continue contracting with Nest Contra Costa Transit Authority for fixed route bus services, but due to a lengthy negotiation process between the parties, a renewal Contract was never executed. Services were requested and provided by the Contractor in good faith through the end of April 30, 2004 with an outstanding balance, owed to Contractor, in the amount of $5, 208 . 34 . The Department is requesting that the amount due to the Contractor be paid. This can be accomplished by the Board of Supervisors ratifying the actions of the County employees in obtaining provisions of a value in excess of the contract payment limit. This will create a valid obligation on the part of the County, retroactively authorizing all payments made by the Auditor-Controller up to now, and authorizing payment of the balance. QQNTtNUEDONA!T_6QHMENLI -A,--�RFCOMMENDATION OF COUNTY ADMINISTRATOR REO E ATION OF BOARD COMMITTEE 4°" PPROVE OTHER ACTION OF 130AR _ A "I t L:UAA APPROVED AS RECOMMENDED A OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED A w vt, JOHN SWEETEN,CLERK OF THE BOARD OF Kathryn Crazzini (370-5120) SUPERVISORS SORS AND COUNTY ADMINISTRATOR Contact Person: CC: Health Services Dept. (Contracts) Auditor-Controller ��VLAL � Risk Management aY . DEPUTY Contractor TO: BOARD OF SUPERVISORS . . FROM: DENNIS M. BARRY, AICPContra.. Costs COMMUNITY DEVELOPMENT DIRECTOR DATE: August 17 2004 County i i4z- SUBJECT: CONTRACT AMENDMENT WITH HEXAGON TRANSPORTATION CONSULTANTS, INC. FOR CONTINUING TRANSPORTATION ANALYSIS OF THE GALE RANCH PHASE 4 (Contract #048785) SPECIFIC REQUEST(S) OR RECOMMENDATION(S) +& BACKGROUND AND JUSTIFICATION RECOMMENDATIONS AUTHORIZE the Community Development Director, or his designee, to execute a contract amendment with Hexagon Transportation Consultants, Inc. effective August 17, 2004 to increase the contract limit by $20,0000 to a new payment limit of $65,000 to provide continuing transportation analysis of the Gale Ranch Phase 4 development in Dougherty Valley for consistency with County transportation plans, procedures and agreements with no change in term. FISCAL IMPACT The cost is covered by revenue received from application fees paid by developers and applicants. BACKGROUND/REASONS FOR RECOMMENDATIONS The Community Development Department chose Hexagon Transportation Consultants to perform the traffic impact analysis for Phase 4 of the Gale Ranch Project in the Dougherty Valley Specific Plan area. The analysis will help determine the application's compliance with applicable plans, policies, regulations and agreements. Staff processed the original contract prior to the development application being submitted. The original scope of work was based on pre-application consultation with the applicant. Upon review of the development application and consultation with affected jurisdictions it was determined that the scope of work needed to be changed. These scope changes resulted in an increase in payment resulting in this request for an increase. CONTINUED ON ATTACHMENT: YES SIGNATURE ° RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITT E _-APPROVE _OTHER SIGNATURES ACTION OF BO�ID ON Vk4 `t V1 2W14APPROVED AS RECOMMENDED X OTHER r VOTE OF SUPERVISORS _X UNANIMOUS' ABSENT �- I HEREBY CERTIFY THAT THIS IS A TRUE ( } AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Raymond Wong (9251335-1282) cc: Community Development Department (CDD) ATTESTED Marie Rulloda, Auditor-Controller JOHN SWEETEN, CLERK OF County Administrator THE BOARD OF SUPERVISORS John Cunningham (CDD) AND COUNTY ADMINISTRATOR G:tTransportation\Cunningham\dv_trffc stdytg4lcontractincreaselcontract_increase_AB44-2.doc Q), - `. "' , DEPUTY GALE RANCH PHASE 4 TRAFFIC ANALYSIS CONTRACT AMENDMENT AUGUST 17, 2004 Page 2 BACKGROUND/REASONS FOR RECOMMENDATIONS (CONTINUED) The change in scope consists of the addition of a contingency item to accommodate potential changes in the scope of work that may come about as a result of the ongoing consultation with affected jurisdictions. This amendment is being done in response to the applicants need to expedite this study. Changes in the scope of work and/or the use of the increased contract limit will not take place without written approval from staff. Approving this request will allow the transportation analysis and the development application to proceed. CONSEQUENCES OF NEGATIVE ACTION Evaluation of the transportation impacts of the Gale Ranch 4 project cannot proceed without the Board's authorization of this contract increase. TO: BOARD OF SUPERVISORS Contra FROM: CARLOS BALTODANO, DIRECTOR �= Carta BUILDING INSPECTION DEPARTMENT ant x DATE: August 17, 2004 e4o SUBJECT: CONTRACT FOR ATTIC INSULATION FOR THE STATE OF CALIFORNIA WEATHERIZA.TION PROGRAM SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOtNDATIONS: APPROVE AND AUTHORIZE the Building Inspection Director, or designee to execute a contract with McHale Insulation Company in an amount not to exceed $100, 000 for the purchase and installation, under the auspices of the County' s Weatherization Program, of attic insulation for the period of September 1, 2004 through September 1, 2006. (100% State Weatherization Program Funds) (All Districts) FISCAL IMPACT: None. All costs will be reimbursed by the State of California Weatherization Program. BACKGROUND/REASONS FOR RECOMMENDA'T'IONS: The Department' s goal is to utilize all the grant funds that have been made available to the County. Grant funds are provided by the State' s Energy program. Maximizing the utilization of available funds would help improve the quality of dwellings in Contra Costa County. These funds are targeted to low--income residents, in order to help lower their energy expenses. specifically, the funds are used to install attic insulation, hot water heaters, heaters, stoves, refrigerators, microwaves, florescent light bulbs, weather-stripping, attic insulation, switch and plug gaskets, and water heater blankets. In order to increase the production level and maximize utilization of these available funds, the Department decided to increase its use of outside contractors. The Department solicited bids from 9 contractors for this service, and received bids from 4 firms. McHale Insulation Company was the lowest responsible bidder. McHale Insulation Company is a Small Local Business Enterprise. CONTINUED ON ATTACHMENT: �_ YES SIGNATURE: g< RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _ APPR I't7 OTHEt&'• SIGNATURE(S) ACTION OF BO ,,ON rX APPROVED AS RECOMMENDED7K OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE SHOWN. ATTESTED cc: Building inspection Department JOHN SWEETEN, CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR ish BY � "'� , DEPUTY h . TO: BOARD OF SUPERVISORS &' CONTRA rd`•' ` ` �„- COSTA FROM: J. W. Jefferson Director COUNTY Office of Revenue Collection ©ATE: June 1: 2004 SUBJECT: Agreement with Carson Attorney Service SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): AUTHORIZE the Director, Office of Revenue Collection (ORC) to enter into an agreement with Carson Attorney Service for an estimated cost not to exceed $140,000.00 for the purpose of delivering copies of legal documents for Contra Costa County, Office of Revenue Collection. Effective from January 1, 2004 through December 31, 2006. FINANCIAL IMPACT Actual cost to the County is dependent upon use of Carson Services, with an estimated annual cost not to exceed $70,000. The cost of this agreement has been included in the ORC 04-05 budget. BACKGROUND/REASON(S) FOR RECOMMENDATION(S): ORC is required by law to serve all individuals we are pursuing in civil litigation. We are not able to perform this function ourselves therefore for the past thirteen years Carson Attorney Service have provided us with Process Servers to ensure a legal documents are served in timely manner. The increase in cost is primarily due to our increased efforts to recover monies owed to the County. The length of the contract provides us with an opportunity to control cost. CONTINUED ON ATTACHMENT: —YES SIGNATURE: zO` RECOMMENDATION OF COUNTY ADMINISTRATOR EC MMEND ION BOtRD COMMITTEE --APPROVE _ OTHER _U f d SIGNATURE(S): � =' ACTION OF BOAF� N APPROVED AS RECOMMENDEDK OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A X UNANIMOUS{ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Johnny Jefferson,335-8554 AV�-r Ct( ATTESTED JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS cc: ORC AND COUNTY ADMINISTRATOR CAO t , Auditor