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Home My WebLink AboutMINUTES - 07272004 - C.56 TO: BOARD OF SUPERVISORS Contra FROM: TONY COLON, DIRECTOR ` }f COMMUNITY SERVICES SERVICES DEPARTMENT � ' `° 4 DATE: JULY 27, 2004C o u n ty sra cours^� .7 SUBJECT: COMMUNITY SERVICES DEPARTMENT COMMUNITY ACTION PLAN AMENDMENT Specific Request(S) or Recommendation (S) & Background and Justification RECOM'M'ENDATION (S): AUTHORIZE and APPROVE the Community Services Director to execute an amendment to the 2004-2005 Community Action Plan (CAP) to adjust outcome measures reflecting a greater concentration of resources in identified program areas in order to maximize beneficial outcomes. FISCAL IMPACT: .y None REASONS FOR RECOMMENDATIONS/BACKGROUND: The Contra Costa County Community Services Department is the federally designated local Community Action Agency for Contra Costa County. As a Community Action Agency, the Community Services Department shall establish and maintain collaborative efforts and exchanges with other County Departments, as well as, private and community based organizations in the planning, development and implementation of successful joint partnerships to provide comprehensive, quality services to program eligible County families and individuals that over time: (1) limit and/or prevent economic dependence, (2) elevate poor individuals and families out of poverty and into self sufficiency, and (3) provide a comprehensive support environment to prevent others from felling into poverty. On June 17, 2003 the Board of Supervisors approved the 2004-2005 Community Action Plan. Understanding that finite resources were available to address a multiplicity of needs, the plan was developed to have maximum feasible impact by combining existing resources and building on current program strengths. The amendment to the 2004-05 CAP will continue to reflect service provision and outcome goals in the major areas identified by the 2003 community needs assessment. These adjustments are proposed to better utilize and leverage resources, now that the program year and funding are more clearly evident. The Economic Opportunity Council (EOC) has approved the amendment at its general monthly meeting on July 8, 2004. CONTINUED ON ATTACHMENT: X YES SIGNATURE: I -----------–-------------------------------------------------------------------------------------------------_ ---------------------------- g�ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENQATION OF BOA COMMITTEE —,,--APPROVE OTHER SIGNATURE(S): '' r ---------..,,_,.__------------ __---y}. ffi _-- --•.---------------------`---_---- ACTION OF BOAR Oh t ¢ z --APPROVE AS RECOMMENCED X' OTHER VOTE OF SUPERVI-90RS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED J, 7 J JOHNTE LERK OF THE BOARD OF SUPE ORS CC: CAO 4 D COUNTY ADMINISTRATOR .-3 orig.,signed,sealed copies) BY . „ DEPUTY 2004-2005 Community Action Plan (CAP) Amendment Back round The purpose of the Community Action Plan (CAP) is to set goals and objectives in a program plan for a given two year period. The plan is developed based on a community assessment that utilizes data to identify key areas of interest, concern, and need for the community. The Contra Costa County community needs assessment was produced in July 2003 based on data from the U.S. Census, Association of Bay Area Government, California Department of Education, California Department of Health Services, University research and county departments. The following three areas were identified as the major areas of need: • Health • Family Stability J support • Employment Understanding that finite resources were available to address a multiplicity of needs, the plan was developed to have maximum feasible impact by combining existing resources and building on current program strengths. The following proposed changes to the 2004-05 CAP continue to reflect service provision and outcome goals in the major areas identified by the community needs assessment. These adjustments are proposed to better utilize and leverage resources, now that the program year and funding are more clearly evident. There bre sixteen (15) outcome measures in the 2004-05 CAP for Contra Costa County. The scope of changes to the outcome measures is as follows: • Eight (8) measures remain unchanged • Five (5) measures reflect an increase in the "expected to achieve outcome„ category • Three (3) measures reflect a decrease in the "expected to achieve outcome„ category Outcome definition clarification: The CAP is designed for Community Action agencies to make projections in two areas —"Number of units to be.served'and "Number expected to achieve outcome (goal)': It is expected that the number of units to achieve stated outcomes will be lower than the total number served, due to attrition and individualized progress towards goal attainment. The rationale for changing the expected outcomes includes the fact that budget cuts at federal, state and local levels require a greater concentration of resources in identified program areas in order to maximize beneficial outcomes. There are simply not enough resources to spread into a wider area of service. Also, the original forecast of program goals was made six to nine months prior to the start of the program year. This required identification of goals and outcomes prior to finalization of funding streams. 7114/2004 2004-2005 Community Action Pian (CAP) Amendment As the funding streams to support identified goals were cut, i.e., CSBG funding was reduced by $75,000 this program year, program services had to be re-examined. Additionally, the department benefited from the CSBG technical assistance training provided by the California Department of Community Services and Development in April 2004, which increased understanding of the CSD 415 program tool. This training clarified the purpose, expectations and approach to developing outcome measures at the local level. For example, previous State parameters allowed the reporting of Outcomes across the spectrum of sufficiency. In some cases, the new reporting allows only for demonstrated movement to and from specific matrices, e.g., in crisis to stability. With this understood clarification, adjustments have been made accordingly. The adjustments were identified through discussion with case managers and other direct service professionals. More realistic goals could be identified as a greater number of direct service providers and managers, equipped with current budget information, provided input to the CAF. The next steps for processing the proposed CAP amendment include a discussion by the Contra Costa Economic Opportunity Council (ECIC) Executive Committee at its meeting on July 1, 2004. This will be followed by a discussion at the general monthly meeting of the ECIC on July 8, 2004. A Board Order regarding the amendment will appear before the Contra Costa County Board of Supervisors on July 27, 2004. A summary letter and amended CSD 415, accompanied by minutes from the ECIC meeting and a copy of the BOS Board order will be submitted to the California Department of Community Services and Development by August 15, 2004 for final approval. - 2- 711412004 2004-2005 Community Action Plan (CAP) Amendment Coal I (Self-Sufficiency) Low-income people become more self-sufficient Education, Adult Education & Development and Youth Education & Development Outcome Measures 1. Number of households which demonstrated movement up one or more steps in Adult Education & Development using the Family Development Matrix. # Units to be served Expected to Achieve Outcome Original 5,500 4,500 Amended 5,500 3,000 2. Number of people progressing towards and achieving literacy and/or GED (include Adults and Youth). # Units to be served Effected to Achieve Outcome Original 3,000 1,500 Amended 4,000 2,500 Employment 3. Number of households which demonstrated movement up one or more steps in Empioyment using the Family Development Matrix. # Units-to be served erected to Achieve Outcome Original 200 150 Amended 500 300 Income Management.• Income& Budget 4. Number of households which demonstrated movement up one or more steps in Income & Budget using the Family Development Matrix. # Units to be served Expected to Achieve Outcome Original 200 160 Amended no change no change - 3- 7/14/2004 2004-2005 Community Action Plan (CAP) Amendment Goal 6 (Family Stability) Lour-income people, especially vulnerable populations, achieve their potential by strengthening family and other supportive systems. Nutrition: Food& Nutrition 5. Number of households moving from in-crisis to stability in the Food and Nutrition Dimension on the Family Development Matrix. # Units to be served Expected to Achieve Outcome Original 1,504 1,000 Amended 3,440 500 Emergency Services: Safety Net Services 6. Number of households in-crisis whose emergency needs were ameliorated. (Services can include, but not limited to: weatherization, utility assistance, legal services [non-case managed], shelter [bed nights, hotel vouchers], brown bag lunches, etc.) # Units to be served Expected to Achieve Outcome Original 4,000 3,500 Amended 18,400 13,540 7. Number of high consumption households realizing a reduction in energy burden. # Units to be served Expected-to Achieve Outcome Original 840 754 Amended no change no change Health: Health, Social& Emotional Health Competency and Famlly Relations and Parenting 8. Number of households moving from in-crisis to stability in the Health Dimension on the Family Development Matrix. # Units to be served Expected to Achieve Outcome Original 4,500 4,000 Amended 3,500 120 -4 - 7/14/2004 2004-2005 Community Action Plea (GAP) Amendment 9. Number of households moving from in-crisis to stability in the Family Relations & Parenting Dimension on the Family Development Matrix. # Units to be served Expected to Achieve Outcome Original 200 150 Amended no change no change Goal 2 (Community Revitalization) The conditions in which low-income people live are improved. Linkages: Public Policy& Equity 10. Increase in proportion of state and federal funds for meeting emergency and long- term needs of the low-income population. # Units to be served Expected to Achieve Outcome Original n/a $250,000 Amended no change $300,000 11. Number of communities which demonstrated movement up one or more steps in the Public Policy andlor Equity Dimensions on the Community Development Matrix. # Units to be served Expected to Achieve Outcome Original 2 1 Amended no change no change Goal 3 (Community Revitalization) Low-income people own a stake in their community. Linkages: Service& Support Systems, Civic Capital and Economic Opportunity 12. Amount of"community investment" (in dollars) brought into the community by the Network and targeted to low-income people. # Units to be served Expected to Achieve Outcome Original n/a $100,000 Amended n/a no change - 5- 7i14f2004 2004-2005 Community Action Plan (CAP) Amendment Goal 4 Partnerships among supporters and providers of services to low-income people are achieved. Linkages: Collaboration 13. Number of partnerships established and/or maintained with other pubic and private entities to mobilize and leverage resources to provide services to low-income people. # Units to be served Expected to Achieve Outcome Original 20 15 Amended no change no change 14. Number of partnerships established and/or maintained with other pubic and private entities to complete the continuum of care for low-income people. # Units to be served Expected to Achieve Outcome Original 20 15 Amended no change no change Goal 5 Agencies increase their capacity to achieve results Linkages 15. Number of families having their situation improved as a result of comprehensive development services. # Units to be served Expected to Achieve Outcome Original 3,500 3,000 Amended 4,000 3,400 Emergency Services; Safety Net Services 16. Number of clients showing improvement as a result of emergency services received. # Units to be served Expected to Achieve Outcome original 6,500 6,000- Amended no change no change - 6- 7/14/2004