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HomeMy WebLinkAboutMINUTES - 07272004 - C.23-C.26 TO: BOARD OF SUPERVISORS - CONTRA } FROM: Leslie T. Knight, Assistant County Administrator- COSTA Director of Hunan Resources DATE: July 27, 2004 ,•�a COUNTY SUBJECT: Position Adjustment Resolution #19699 SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION RECOMMENDATION : Adopt Position Adjustment Resolution # 19699 reallocating the salary of Staff Nurse Per Diem as recommended by the Director of Human Resources. FISCAL IMPACT: The Health Services Department estimates an annual cost savings of approximately $400,000. This savings will be achieved through reductions in both overtime and registry costs. The nurse registry is similar to an employment agency that supplies nurses to the Health Services Department to help them cover staffing shortages. The fee for a registry nurse can be up to $81 per hour. BACKGROUND: Currently, Staff Nurse Per Diem has a one step salary range. The relatively low salary has resulted in both recruitment and retention issues. The Health Services Department has been unable to find and retain sufficient numbers of per diem nurses to maintain appropriate staffing levels. As a result the department has had to pay millions of dollars in overtime and registry costs. A salary survey was conducted by Human Resources that showed Contra Costa's salary to be lower than the market average. Currently, the Staff Nurse Per Diem salary is 19% below the market mean salary and 22.5% below the market median salary. The proposed broader salary range will allow the department to be more competitive in the labor market and alleviate the current recruitment and retention problems. It also will give the department more flexibility in appointing per diem nurses to a salary step commensurate with their experience and skills. CONSEQUENCE OF NEGATIVE ACTION If the salary for this classification is not reallocated, Health Services will continue having difficulty recruiting and retaining per diem nurses and thus will be unable to maintain appropriate staffing levels. As a result, the department will continue to have to pay both overtime and registry costs which totaled more than $6 million last fiscal year. CONTINUED ON ATTACHMENT: YES SIGNATURE: _�,,RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE __4=-APPROVE, OTHER Llw;�-� ----- - SIGNATURE(S): ACTION OF B D ON cJ `L APPROVED AS RECOMMENDEDT OTHER cam' VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT JX UNANIMOUS(ABSENT ? COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES.' NOES. .>"� MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ASSENT: ABSTAIN: � SHOWN. Orig.Dept: Human Resources Department ATTESTED W 2.'t! 2x6tf Cc: County Administrator JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY �SCt�---� L.+i.� DEPUTY RECEIVED MAR 0 4 2004 pt ADJUSTMENT REQUEST �� NO. I ! OFFICE SOT DATE COUNTY ADW)" DEPARTMENT NO./ COPBRS DEPARTMENT: Health Servites1lospital&HC BUDGET UNIT NO. 0540 ORG NO. Various AGENCY NO. A-18 ACTION REQUESTED: Reallocate the salary of Staff Nurse Per Diem VWXB from current$38.85 per hour to an g from $33.31 to 57.40 er hour. a�. PROPOSED EFFECTIVE DATEtZ CLASSSIFICATION QUESTIONAIRE ATTACHED:YES 0 NO O/Cost is`within dept budget: 'Yes 0 No 0 TOTAL ONE TIME COSTS(non-salary)ASSOCIATED WITH REQUEST: $ 0 ESTIMATED TOTAL COST ADJUSTMENT(salary/benefits/one-time): TOTAL ANNUAL COST $ 0 NET COUNTY COSI'$ (250,000) c TOTAL THIS FY $ 0 N.C;C.THIS FY $ (62,500 SOURCE OF FUNDING TO OFFSET ADJUSTMENT.N/A,Funding from cost savings. DEPARTMENT MUST INITIATE NECESSARY ADJUSTMENT AND SUBMIT TO CAO. USE ADDITIONAL SHEET FOR FURTHER EXPLANATIONS OR COMMENTS. Char ey Taylor,P el Services Analyst (for)DEPARTMENT HEAD REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMEN ! V4 'DEPUTY C TY ADMINISTRATOR DAT HUMAN• ES URCES DEPARTMENT RECOMMENDATION: DATE REALLOCATE the salary of Staff Nurse Per Diem (VWXB) from salary range _. F85 1929 ($6733.11) to salary range F85 1782 ($5821 .09 - 9030.42) . Amend Resolution 71/17 establishing positions and resolutions a eating classes 1,he Basis/Exempt salary schedule. Effective: 0 Day following Board Action (date) (for) DIREC R O €MAN RESOURCES CC�7 TY ADMINISTRATOR RECOMMENDATION DATE: ° pprove Recommendation of Director of Human Resources _ r 0 Disapprove Recommendation of Director of Human Resources 0 Other: :((fLI) c O MINSTRATOR BOARD OF SUPERVISORS ACTION: Jahn Sweeten,Clerk of the Board of Supervisors/County Administrator Adjustment APPROVED 9 DISAPPROVED 0 DATE: 't }�tTI�_, 2M._ _ BY: _ APPROVAL OF 11118 ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RE,90LUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT F'OLLO'WING BOARD ACTION. Adjust classes)/position(s)as follows: IF REQUEST IS TO ADD PROTECT POSITIONS/CLASSES,PLEASE COMPLETE OTHER SIDE BOARD OF SUPERVISORS AGENDA July 27, 2004 P300 # 19699 — HEALTH SERVICES REALLOCATE the salary of Staff Nurse Per Diem (VWXl3) from salary range F85 1929 ($5733.11) to salary range F85 1782 ($5821.09 —9030.42) • This request will not only increase the salary of the Staff Nurse Per Diem classification but will also broaden the salary structure from a one step range to a ten step range. The department has been unable to find and retain sufficient numbers of per diem nurses to maintain appropriate staffing levels. As a result the department has had to pay millions of dollars in overtime and registry costs. • A salary survey was conducted by Human Resources which showed Centra Costa's salary to be lower than the market average. Currently, the Staff Nurse Per Diem salary is 19% below the market mean salary and 22.5% below the market median salary. • This broader salary range along with the increase will allow the department to be more competitive in the labor market and alleviate the current recruitment and retention problems. It also will give the department more flexibility in appointing per diem nurses to a salary step commensurate with their experience and skills. • The Health Services department estimates an annual cost savings of approximately $400,OOC), This savings will be achieved through reductions in both overtime and registry costs. • No employee organization was contacted regarding this unrepresented classification. 4. This action will be effective August 1, 2004. Submitted By: Terrina C. Manor, Human Resources Analyst 7-20-04 Appr ed -- -,2 �arryDa , Personnel Services Supervisor Gate s .rss rnrfp• N,,,t t Pf Yt h it �. x ;t' " il bM" its ljp x .. y * r �rs TO: BOARD OF SUPERVISORS t --°_- ° t' Contra FROM: TONY COLON Costa l- DATE: July 27, 2004 County SUBJECT: ABOLISH ONE (1) COMMUNITY SERVICES DEPARTMENT FACS SITE SUPERVISOR I — PROJECT POSITION AND LAYOFF EMPLOYEE d 0,,A^T SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: A. APPROVE and AUTHORIZE the Community Services Director, or designee, to ABOLISH ONE (1) FACS Site Supervisor I — Project position effective August 1, 2004 to realize cost-savings in the Head Start program. B. ABOLISH project position as specified in Attachment A. BACKGROUND: The Board most recently approved cost-saving measures for the Community Services Department (CSD) on June 26, 2004 as part of the County's reduced funding and increased funding requirements. As part of the expenditure reduction plan, CSD closed several of it's one (1) classroom child care centers. As a result of providing adequate notice of site closure to the children and families served, CSD closed the Silver Child Care Center in Richmond on July 16, 2004. The position abolished, as specified in Attachment A (Resolution Number 20041 ) incorporated herein, will allow CSD to realize the projected costs savings for the 20041016 fiscal year. CONTINUED ON ATTACHMENT: X YES SIGNATURE: M_. ----- ___________________________------__-------- ---- -------•------ ----_---- ---------------------------------- _- -- --__-------- ____-----_--___ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD C ITTEE =..APPROVE OTHER SIGNATURE(S): , -- - - _ -'- ___ -------------------------------------------_--------------------------------------------------- ACTION OF BO ON APPROVE AS RECOMMENDED �`. -�_ OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION'TAKEN UNANIMOUS{ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: / SHOWN. ABSENT: ABSTAIN: e� ATTESTED �T CONTACT: JOHN SWEE N,CLERK OF THE BOARD OF SUPERVISORS AND CC: COUNTY ADMINISTRATOR BY �— ��1e' l DEPUTY ATTACHMENT A THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this order on 27, July 2004, by the following vote: AYES: GIOIA,UILKEMA, GREENBERG, DE SAULNIER, AND GLOVER NOES: NONE ABSENT: NONE ABSTAIN: NONE RESOLUTION NO. 2004/ 412 SUBJECT: Abolishing One (1) Community Services Department FACS Site Supervisor 1--Project Position and Laying Off Employee The Contra Costa County Board of Supervisors in its capacity as governing Board of the County of Contra Costa and all districts of which it is ex-officio governing beard RESOLVE THAT: 1. The Board has considered the Community Services Department (CSD) staff reduction plan as it pertains to the affected Head Start program. 2. CSD will issue layoff or displacement notices, as the case may be, and give notice to the affected employee of the Board's action. 3. Abolishing this position will facilitate the ability of CSD to keep expenditures within the limits of available funding for its early childhood education program. 4. To the extent that the subjects of this Resolution are within the scope of representation pursuant to the Meyers-Milias-Brown Act (Government Code Section 3500 et seq.), this Board has offered to meet with recognized employee organizations upon request concerning this resolution. 5. The Employee Relations Officer shall give notice of this Resolution to recognized employee organizations representing employees impacted by this action. 6. Recognized employee organizations may submit to the Employee Relations Officer written requests to meet and confer on specific proposals with respect to this Resolution or resulting layoffs. This authorization and direction is given without prejudice to the Board's right to reduce or terminate the operations and services of the County and of districts governed by this Board, and to eliminate classes of employees or positions as involving the merits, necessity, or organization of services or activities of the County or districts governed by the Board and not within the scope of representation. 7. This action is taken without prejudice to pending consulting, meeting, and meeting and conferring with recognized employee organizations. & To keep expenditures within available funding, the following position shall be abolished effective August 1, 2004. Position Number Classification Class Code Org# Status on 7.15-04 0589 - 11037 FACS Site Supervisor I-Project 9MH2 1805 Filled I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown . ATTESTED: f - •ti c .' JOHN SWEETEN,&11<of the Board of Supervisors and County Administrato. By: ':;L i V— j�".42 ,Deputy Cc: Human Resources-Labor Relations CAO Auditor/Controller Community Services Department(3) RESOLUTION NO. 2004/ 412 TO: BOARD OF SUPERVISORS CENTRA FROM: Leslie T. Knight, Assistant County Administrator- Director of Human Resources ^I. COSTA DATE: July 27, 2004 rr a`3=- COUNTY SUBJECT: Position Adjustment Resolution#19741 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION : Adopt Position Adjustment Resolution # 19741 retitiing the classification of Health Plan Medi-Cal Outreach Representative to Health Plan Outreach Representative as recommended by the Assistant County Administrator - director of Human Resources. FISCAL IMPACT: There is no cost associated with this action. BACKGROUND: The title change is being requested to more accurately reflect the duties of the position. In 1997 the Outreach Representative classification was Created to perform door-to-door marketing of the Contra Costa Health Plan to Medi-Cal recipients. The State Department of Health Services, which regulates how HMO's market to Medi-Cal recipients, has recently disallowed door- to-door marketing by HMO's . As a result, the incumbents in this Classification have had a shift in job duties. They now market the health plan to non Medi-Cal individual enrollees and work to retain current members. RESULT OF NEGATIVE ACTION: AS HMO's can no longer market their services doer-to-door to Medi-Cal recipients, the classification title is misleading. The new title more accurately reflects the duties of the position. CONTINUED ON ATTACHMENT: YES SIGNATURE: : ,•RECOMMENDATION OF COUNTY ADMINISTRATOR RECOM ENDATION OF BOARD COMMITTEE _. APPROVE OTHER SIGNATURES : ACTION OF 131'J R ON E. ; APPROVED AS RECOMMENDED 3C OTHER �s VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT UNANIMOUS(ABSENT ) COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: •'` MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ,✓ ABSTAIN` r' SHOWN. Orig.Dept: Human Resources Department ATTESTED Cc: County Administrator JOHN SWEETEN, LERK OF THS BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR ivM382(913/88) BY �t A -i:, ;sem ,EPUTY RECEIVED JUN 17 2004 POSITION ADJUSTMENT REQUEST VPR��i� OFFICE OF NO. ; COUNTY AN ISTRATOR � � � DATE D AAI NO.I COPERS DEPARTMENT: Health Services/CCHP BUDGET UNIT NO. 0860 ORG NO. 6120 AGENCY NO.A-18 ACTION REQUESTED: Revise and Re-tithe Health Plan Medi-Cal Outreach Worker CVC to Health Plan Outreach Representative PROPOSED EFFECTIVE DATE: CLASSIFICATION QUESTIONNAIRE ATTACHED: YES NO 0 Cost is within dept budget: Yes 0 No 0 TOTAL ONE TIME COST'S(non-salary) ASSOCIATED WITH REQUEST: $ -0- ESTIMATED TOTAL COST ADJUSTMENT(salary/benefits/one-time): TOTAL ANNUAL COST $0 NET COUNTY COST $ -0- TOTAL THIS FY $0 N.C.C.THIS FY $ -0- SOURCE OF FUNDING TO OFFSET ADJUSTMENT: DEPARTMENT MUST INITIATE NECESSARY ADJUSTMENT AND SUBMIT TO CAO. USE ADDITIONAL SHEET FOR FURTHER EXPLANATIONS OR COMMENTS. C'o Dorette McCollumn,Personnel Services Assistant III (for)William.B.Walker,M.D.,Health Services Director REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT / C—DE4P -1 UTY COUN�Y AL7MINISTRATOR DA tt HUMAN RESOURCES DEPARTMENT RECOMMENDATION: DATE July 13, 2994 RETITLE the classification of Health Plan Medi-Cal Outreach Representative (VCVC) to Health Plan Outreach Representative. Amend Resolution 71/17 establishing positions and resolutio all eating cl ses to the B ;/Exempt salary schedule. Effective: X� Day following Board Action fl (date) {for} CTOR OF HUMAN RESOURCES COUNTY ADMINISTRATOR RECOMMENDATION DATE: "4 pprove Recommendation of Director of Human Resources _ 0 Disapprove Recommendation.of Director of Human Resources � 0 Other: �. (for) COUNT MINISTRATOR BOARD OF SUP ERVIS RS ACTION: John Sweeten,Clerk of the Board of Supervisors/County Administrator Adjustment APPR VED DISAPPROVED 0 DATE: It I -"'C ' BY: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLU 'AMENI DME+NT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION. Adjust classes)/position(s)as follows: IF REQUEST IS TO ADD PROJECT POSITIONS/CLASSES,PLEASE COMPLETE OTHER SIDE TO: BOARD OF SUPERVISORS NTRp1 Y � n .;k. FROM: Leslie T. Knight, Assistant County Administrator- r► . .A Director of Human Resources �.•rr Jul 27, 004 COUNTY DATE: Y SUBJECT: Position Adjustment Resolution #19746 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECO'MMEN'DATION : Adopt Position Adjustment Resolution # 19746 reallocating the salaries of the following classifications: (1) Environmental Health Technician (2) Environmental Health Specialist l (3) Environmental Health Specialist 11 and (4) Director of Environmental Health - Exempt FISCAL IMPACT: The estimated annual cost associated with this action is $164,670 and will be offset by Environmental Health fees charged by the department. BACKGROUND: The salary increases are needed to address both recruitment and retention issues. The department has been unable to fill vacant positions for the past three years despite rigorous recruitment efforts. In addition, staff has been resigning to take positions with agencies that pay higher wages. A salary survey was conducted by Human Resources which showed Contra Costa's salaries to be lower than the market average. The Environmental Health Technician's salary is 15% below the market mean, The Environmental Health Specialist I's salary is 4% below the market mean and 10% below the median, the Environmental Health Specialist II's salary is 6% below the market mean and 10% below the median, and the Director of Environmental Health — Exempt's salary is 6% below the market mean and 4% below the median. This request represents an 8% salary increase for the Environmental Health Technician, Environmental Health Specialist 1, and Environmental Specialist 11 classifications and a 6% salary increase for the Director of Environmental Health -- Exempt classification. CONSEQUENCE OF NEGATIVE ACTION: If these classifications are not given salary increases, Health Services may be unable to fill their current vacancies as well as lose current employees to agencies offering higher wages. Inadequate staffing levels will result in decreased food safety and security for the people of Contra Costa County as well as delays in approvals for plan checks, alcoholic beverage control licenses, and complaint investigations. CONTINUED ON ATTACHMENT: YES SIGNATURE:,z -`-kECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE -, A PROVE OTHER SIGNATURES �.. ,. ACTION OF BOAT ON 1V►w ��� APPROVED AS RECOMMENDED+ OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT _X_UNANIMOUS(ABSENT ) COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES- NOES- MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: �`" ABSTAIN: r' SHOWN. ryry�yt Orig.Dept: Human Resources Department ATTESTED 21 Cc: County Administrator JOHN SWEETEN,CIJERK OF THE BOARD OF SUPERVISORS ANC�3COUNTY ADMINISTRATOR BY ti-�``-r" ,DEPUTY M382(10188) LCOUNTY 2D 4. POSITION ADJUSTMENT REQUEST OF k f, L t' ; C(:31 l tv�T '1'NO. T T ,T ?JR 1 + 1ATE t3R g % DEPARTM �q COPERS DEPARTMENT: Health Services/Environmental Health B T UNIT 1 85� G 5889 AGENCY NO.A-28 ACTION REQUESTED: Reallocate the salaries 8%in the Environmental Health$ ecialist EHS Serie -EH-Technician V4WE EH -I V4WD EHS-II 4VU),& Reallocate the salary 606 for the Director of Environmental Health-Exempt V4D1 PROPOSED EFFECTIVE DATE: CLASSIFICATION QUESTIONNAIRE ATTACHED:YES NO RI Cost is within dept budget: Yes 0 No 0 TOTAL ONE TIME COSTS(non-salary) ASSOCIATED WITH REQUEST: $ -0- ESTIMATED TOTAL COST ADJUSTMENT(salary/benefitslone-time): TOTAL ANNUAL COST $ 264.654 NET COUNTY COSI' $ -0- _ TOTAL THIS FY $ 154,654 N.C.C.THIS FY $ -0- SOURCE OF FUNDING TO OFFSET ADJUSTMENT: Fee Collections DEPARTMENT MUST INITIATE NECESSARY ADJUSTMENT AND SUBMIT TO CAO. USE ADDITIONAL SHEET FOR FURTHER EXPLANATIONS OR COMM TS. � r c. Dorette McCollumn,Personnel Services Assistant III (for)William.l3.'Walker,M.D.,Health Services Director REVIEWED BY CAO AND RELEASED TO HUMANRES�ES DEPARTMENT --/.9 DEPUTY COUN ADMINISTRATOR DATE HUMAN RESOURCES DEPARTMENT RECOMMENDATION: DATE SEE ATTACHED Amend Resolution 71/17 establishing positions and resolutio s allocat' 8cla, es to the Basis/Exempt salary schedule. Effective: 0 Day following Board Action .-(. (date) (for) CTOR OF HUMAN RESOURCES CQUNTY ADMINISTRATOR RECOMMENDATION(11 DATE: d Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources 0 Other: (for) COUNT MINISTRATOR .BOARD OF SUPERVISORS ACTION: John Sweeten, Jerk of the Board of Supervisors/County Administrator Adjustment APPROVED ,% DISAPPROVED 0 DATE: `Z 1 2`'Z .0BY:_ �A APPROVAL OF THISDr DJUST IVT CONSTITUTES A PERSONNEL/SALARY REStJMITION AME1wTDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION. Adjust classes)/position(s)as follows: IF REQUEST IS TO ADD PROJECT POSITIONS/CLASSES,PLEASE COMPLETE OTHER SIDE HUMAN RESOURCES DEPARTMENT RECOMMENDATION P300 #19746 REALLOCATE the salaries of the following classifications: Environmental Health Technician (V4WE)from salary range QT5 1050 ($2819.92 — 3427.63) to salary range QT5 1128 03046.33 —3702.84); Environmental Health Specialist I (V4WD)from salary range QT5 1466 04257.17 — 5174.62) to salary range QT5 1544 ($4598.98 — 5590.09); Environmental Health Specialist 11 (V4VB)from salary range QT5 1540 ($4580.81 — 5568.00)to salary range QT5 1618 ($4948.60—6015.06); Director of Environmental Health — Exempt (V4DI)from salary range B85 1945 ($6840.63 — 8314.83) to salary range B85 2004 ($7252.14 —8815.03).