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Home My WebLink AboutMINUTES - 09232003 - C.85 TO: BOARD OF SUPERVISORS Contra � R FROM. Gary VEllalba County Veterans Service Officer I y l DATE: September 23, 2003 *" o u my K y //'''t "` SUBJECT: FY 2003-2004 COUNTY SUBVENTION PROGRAM V'005 CERTIFICATE OF COMPLIANCE AND MEDT-CAL COST AVOIDANCE PROGRAM AGREEMENT SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): Authorize the chair of the Board of Supervisors to sign the attached County Subvention Program Certificate of Compliance and the Medi-Cal Cost Avoidance Program Agreement as administered by the California Depart- ment of Veterans Affairs (CDVA). Copy of CDVA bulletin attached for information. FISCAL. IMPACT: The above agreements enhance the county general fund. CDVA estimates the FY 2003-2004 Contra Costa County allocation for County Subvention to be approximately $50,000.00 per sections 972 and 972.1 of the Military and Veterans Code of California. This amount is based on seven Ball-time employees. The estimated allocation for Medi-Cal Cost Avoidance is approximately $25,000.00 per section 972.5 of the Military and Veterans Code. BACKGROUND/REASONS FOR RECOMMENDATION (S): CDVA administers the above two revenue programs per California Code of Regulations, Title 12, Subchapter 4. CDVA conducts annual audits of our operation to determine if our workload is consistent with reported workload activity. CONTINUED ON ATTACHMENT: _X—YES SIGNATURE: f �------------- --- ---------------------------------- REGtJMtr+tENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF'BOARD COMMITTEE ,-APPROVE OTHER SIGNATURE(S): ACTION OF BOAII� y� . �, �APPROVE AS RECOMMENDED_ OTHER— - VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT /&& t'L ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED CONTACT: Gary Vilialba 313-9481 f` JOHN SETEN, CLERK OF THE BOARD OP" SUPERVISORS AND COUNTY ADMINISTRATOR CC: County Administrator County Auditor State of California r f County Veterans Service officer BY � � b'`3 �:'S`i �_..r£i f("' .,DEPUTY CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS Veterans Services Division 1227 "0" Street,P.U. Box 942895 Sacramento,CA 95814 (916)653-2573 FAX(916)653-2563 IVBULLETIN eteransS�ervices Division DATE: June 4,2003 NUMBER: 03-08 TOTAL PAGES: 1 TO: ALL CVSO's SUBJECT: Fiscal Forms Available On CDVA Web Page This is to inform you that all forms and agreements pertaining to fiscal year 2003/2004 are now available on our CDVA web page. You may download these forms at www.edva.ca.govv, and by double clicking on Veterans Services,Fiscal Forms for CVSOs. There is no reason to modify these forms but if you do, you will be prompted to either cancel or save your changes under a different file name. The forms are d esign t o be downloaded and printed(only.) Please complete and mailed to: California Department of Veterans Affairs, Veterans Services Division, 1227 "O" Street, Suite 101, Sacramento,California 95814. Counties that chose to receive these forms via mail will continue to do so. Please note that the package of forms issued at the CVSO Conference in May are relevant for FY 02/03 for the period of January I --June 30, 2003 which incidentally are due at this office no later than July 31, 2003. The package also included Subvention and Medi-Cal Agreements for FY 03/04. Although this office does not require counties to submit Form DVS-19 (daily reports,) it is recommended, that you maintain your DVS-19's for future auditing purposes. If you peruse through the forms on CDVA web page, you'll notice that other than the Claim for Subvention Funds, Medi-Cal and Subvention Agreements, it is your responsibility to establish what periods of the fiscal year you are submitting. If you are not sure,please contact Ms.Noriega for further instructions. Since the forms and agreements pertain to an entire Fiscal Year, the web page will be updated once in early June of each year, unless otherwise necessary. You will, however,receive two(2)e-mail reminders informing you that the forms are available and due to this office. The first reminder will take place in early to mid December followed by another in early to mid June. Finally, as with any new procedure, if you should encounter any difficulties on the web page, please do not hesitate to contact Kylene Monday or Nancy S.Noriega origina(Signed 6y 4Zo1p6 Cansim6e fi r GLEN M. HALSEY,Chief Veterans Services Division cc: K.Maurice Johannessen, Secretary Bruce Thiesen,Deputy Secretary of Operations Sheryl Schmidt,Deputy Secretary for Women Veterans California Veterans Board District Offices(Los Angeles,Oakland, San Diego) This bulletin format will be used by the CDVA Veterans Services Division as a standard way of communicating information to County Veterans service Officers. The objective is to provide a format that can be easily maintained by the CVSO. The first two digits in number of each Bulletin will show the year of issue,the following number indicates the consecutive number of the issue during the year. CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS SUBVENTION CERTIFICATE OF COMPLIANCE FISCAL YEAR 2003/2004 COUNTY SUBVENTION PROGRAM Charge: Contribution to counties toward compensation and expenses of their County Veterans Service Office according to Military and Veterans Code Sections 972, and 972.1, a State General Funds Expenditure, and 972.2, a Special Fund Expenditure. County Certification: I certify that Contra Costa County has appointed a veteran to serve as the County Veterans Service Officer according to California Code of Regulations Title 12, Subchapter 4. This County Veterans Service Officer will administer the aid provided for in Military and Veterans Code Division 4, Chapter 5. I farther certify that the County Veteran Service Officer will assist every veteran of the United States, as well as their dependents and survivors, in presenting and pursuing such claim as they may have against the United States, The County Veterans Service Officer and all accredited staff will also assist in establishing veterans, dependents and survivors' rights to any privilege,preference, care or compensation provided for by the laws and regulations of the United States, the State of California, or any local jurisdiction. I also agree that this county, through the County Veterans Service Office, will maintain annual records for audit. These records will be maintained until the final allocation of funds for the subject fiscal year is issued by the CDVA. We will also submit reports in accordance with the procedures and timelines established by CDVA. The County Veterans Service Officer will permit CDVA representatives to inspect all facilities and records. I further authorize the County Veterans Service Officer to actively participate in the promotion of the California Veterans License Plate program. f ✓0� Cliair, County Board of Supervisors Date (or other County Official authorized by the Board to act on their behalf) (rev 4/03) CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS MEDI-CAL CERTIFICATE OF COMPLIANCE FISCAL YEAR 200312004 Conga Costa COUNTY MEM-CAL COST AVOIDANCE PROGRAM I certify that Contra Costa County has appointed a County Veterans Service Officer(CVSO) in compliance with California Code of Regulations, Title 12, Subchapter 4. Please consider this as our application to participate in the Medi-Cal Cost Avoidance Program authorized by Military and Veterans Code Section 972.5. 1 understand and will comply with the following: 1. All activities of the CVSO for which payment is made by the CDVA under this agreement will reasonably benefit the Department of Health Services (DHS)or realize cost avoidance to the Medi-Cal program. All County Eligibility Workers who generate a Form CA-5 (Veterans Benefits Referral) will be instructed to indicate the applicant's Welfare Aid Code on the face of the form. 2. All monies received under this agreement will be allocated to and spent on the salaries and expenses of the CVSO, 3, This agreement is binding only if federal funds are available to the CDVA from the.DHS. 4. The CVSO is responsible for administering this program according to the California Code of Regulations, Title 12, Subchapter 4. - . 6A Chair, County Board of Supervisors Date �- (or other County Official authorized by the Board to act on their behalf) (rev 4/03)