Loading...
HomeMy WebLinkAboutMINUTES - 09162003 - C.12 TO: BOARD OF S IEVISO S AS THE BOA OF DIRECTO S, -EIDE AIN�Y RANITCH GEOLOGICAL HAZE .AATEMENT DIST IC 1 ( H ) `ROM, AIJICE,M. S-TT , PUBLIC WORKS DIRECTOR DATE, Sepre-Irber 16, 2€03 SUBJECT.. ACCEP7 and APPROVE the Fiscal Year 2002/2003 :Fourth Quarter Expense Repo-ft and An,-.a ai epord kor the Wiedemarnn Ranch Geologic Lazard Abatement District ( H ) by the GHAD Manager, Wiiiia R. Gray, Gray°Bower and Compmy, Ire,, San &mor area. (District III) Pro ect No. 7816-6X551 a SP.ECTIC REQUEST(S)OR RECz^MNI d DATION(s)&BAC--KGROUND AND 1JSTIFTCATTCN 1. Recommended fictions ACCEPT and.RPP-ROVE elae Fiscal Year 2002/2003 Fourth Quarter Expense R-I=t and Annual Report. for the Wiederna,m Ranch Geoio ie Hazard A aterrerd District (G'--IAD) by the GHAD Managers William R. Gray; Gray-Bowen and ornpary, Inc., Sar Ramos area, IL Fise act- Ther.- is no impact or. the Codrty General Punch The Wiedemann Karol° CHAD is funded through xever es erera ed by speciai assess re s or prope les mithdr ebe boundaries of t e Ziede a a c GIA . �Y�ieder a ? a'nc CHAD Will farad 100%. n Aft a MMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE . _� d , res ' t3A 3 'fd S m z 16, 2077 APPROVED ASECOM E DED XX OTHER VOTE OF SJPERV.-CORS XX UNANIMOUS(ABSEN N0 E AYES: NOES- ABSENT- O S-ABSENT- ABSTAIN- K&sr I^ereby certify t`mt this is a true and correct copy of an G:\G,pData\SpDist\ oars^rders\20003\09-15-33 BO-(W)FY 02-03 4th Q:r&Ann.Rpt.00c ac.o^ taco and en2ere� 6 the~3iaunes of t e�oz:�of C2 ; at¢r: p3 c War cs epartr en,(5peoral Districts) Supervisors acting as ,;^_e GHAD Board on the date contpet. Slop R?pe--y,(313-2253) cc, Assessor. sa.adva. Audifo—Contro"ler -01n'yy Admin st aro- A:-TSTE,: SEPT RM-- 2003 County Cou^se.: TOHN SWEETEN,Clerk of the Wiedemann Ranch F.W-a ,F GHAD Beard of Directors and Boa.d Adr; istrator F.W�a-an,Eng.Svc. CrayBawcn Company By s✓ e"-" , Deputy `Gf SUBJECT. ACCEPT and APPROVE the Fiscal Year 2002/2003 Fourth Quarter Expense Report and Annual Report for the Wiedemann Ranch Geologic Hazard Abatement District ('HAD) by the GH-AD 2uiager, William . Gray, ray°Bowen and Company, Inc., San Rarnon area. ist--nct 111) Pr ect o. 78116-6X5511 AT& September lug 2003 PAGE: -2- 111. Reasons for Recommendation and Bacr�€ de September 1, 1998, the Contra Costa Board of Supervisors, pursuant to the provisions of Bect=on 26550 of the Public Resources Code, adopted Resolution No. 98/438 and formed the 'Wiedemann Ranch Geolo& Hazard Aube ent D1str_c. (GRA ). On April 11, 2000, the b "s Board of D recur and t - Contra Costa s County d of Supervisors approved the annexation at10s tl 'Presley Henry Ranch Develwrrer t (City of San Ram—on Sabdlvss or 8188) into the Wiedemann ranch CHAD. The Board of supe�aisofs is the Board of Directors of he District. The Board appointed Gray-Bowen and Company, Inc. formerly mown as William R. Gray and Company,. Inc., a California Corporation, as General Manager of the District, effective haly 1, 2002. The costs and e pel.ses of operatlr 2 the CHAD are assessed against property within the CHAD. Gray-Bower and Company, Inc., General Manager of the District, has prepared and sub-mltted the attached reports: 1. s od.rth Quarter Expense-Report, Fiscal Year 2002/2003, cedemann aneh CHAD, and 2. Wicder aa�� Ranch GHAD Annual ExDenseeYor`, for Fiscal Year 2002/03. Expenditures by the District ding Fiscal Year 2002/03 totaled $93,445.04, The anneal report prepared by the General Manager detaills expenditures by the, District under maior budget categories—Major Repa`_•r projects, -Preventative Maintenance and Operations, Special Projects and Administration, Assessments co,11eeted from the properties within the boundaries of tie District duzing the fiscal year totaled $101,874.70 and tie District -ended the fiscal year witli an unexpended Fd Balance of approximately S364,876.19. Expo aditures by the District daring the fo rte. aa"t,,r of this FY 02-03 totaled $22,311,29 (including Public Works' charges'; with expenditures under the District's Administrative and -Preven=tative -Maintenance budget categories accounting for the majority of the expenses. A significant portion of these e r.enses relate to the habitat conservation area. 1'he ma ority of these expenses are the obiigatiora. 0f tie developer. IVo enees ofnative Action- 7 he annual report and the c-arderly expense reports for H operations would rust be available to residen=ts and others w-itin an interest inn t1�-,e District, September 16, 2003 A : Bow d of s_rectors FROM: -ay-Bowe n aa_d Comma y, Inc., General Manager Wiedemann Viand., Geologic Hazafd Abatement Distract (G!--'A-D-. ) By: Will am R. Gray, Preside: SUBJECT: Wiedemann Ranch BRAD Fourth Q-uarter and Annual ExpenseReport-, for the 2002/2,003 Fiscal Year On. Se to der 1, 1998, the Contra Costa Board of Supervisors, pursuant to the provisions of Seet on 26550 eft_,e P-,d.!314c Reso= °ces "Ode, adopted Resolut'on No. 98/438 and fomned the WiedMann Ranc-a Geolog d Hazard Abatement District (GA or District), Wiedemann Hanot is a 371 unit residential develo gent aloe the south side of orris Canyon load near Bollinger Canyon Road Yn tine San canon area, OnApril 1 , 10000, the €HAD s Board of Directors and the Contra Costa County Board of Sia ervisors approved the a-nnexation of Whe l 0®ant Presley Henry Ranch Developrnent (City of San Rarnon Subdivision 8188) into t`he Distrled. The Board of Supervi,sors is the Board of Dire tors of-the District. Gray.Bowen and Coni canny, Inc., General Manage;-, prepared, this report, including the attached spreadsheets, 7-his report is the representation of management and has not been audited, reviewed or compiled by an independent accountant. There may be class.fication and timing difjererxes between these reports and the aCcou ating records maintained by Contra Costa County; however, we believe that these aim ferences, �f any, are Haat materialand would not.significantly charge these reports, The f6llow n chart Beta Is the sources and use of Wiederna z Ranch AD funds for the 2002/2003 isea'_ Year that ended.on June 301, 20-03: Baa .e/ xperses Inca e/Expmes has l of €� (Program Budge) a Budget fir''Quarter Year to slate I Begmwng Ft nt Bplance- July t.2€0'2 Income EomAssess erts 5101,874.70 I s* $4,367.62 a fest or.Investments Other Income rdeve.o�e rel-1 ursernents i $36,935.73 Sub Total h Sources of Funds $143~759835 ; 3 Srb Total o AvRHRble Funds ; 5458,321,23 I EXPENSES 3 } i p/ i-,w .eprc_r P rog'�mn $v.v�t'i' i 5G.^4 I n�' '"•'�t�3%ltlia{.<a 1 Prevcn-=s ve Maintenance Pr© am i 55},86€.70 ; c5�25,2�.48.73 ' ¢�3t3,�3.0 00 ' 84.16% s2eciaf Y 0j ect� -.. -- $✓y��95. 3 5,7y'0JXJZ.LTI $15,00"0 J)0 d u- 2 9 q t 9 O pp s n��nn 513.75�//D ' A i :"..'r°_.^..rL _-.. 513,24.36 ! 55.yi3�.0 .. .72V,VJ0.J1." bd".C563/fl ' Sub Tota.e Expenses $22,311.29 $93,445.04 Enc.of year z«urd Balance—JLme 30,20,333 $364,876.19 "Actus-.":nconne rU-n:bers rovided by Contra Costa County Public Works Dept.Fiscal Officer z Adopts; by the wiederr&mn Ranch G IAD Board of Directors or Noven-lber 5,2002 s e End of Yea-Fund 13ala..ce mast be considered an estimate un',"I the D,'sf::ct Auditcr`Cor?roiler finalizes One year. September 16, 2003 Page 4 Income. Incom--e for the 2002/03 fiscal year totaled $1143,178.05. The largest single source of income is assessmer is levied on properties within the boundaries o1l'the District, For the 2002/03 fiscal year, 69 out of the projected total of 471 parcels were assessed — final maps had riot yet been filed on the re parcels. pon build out of the two residential development projects with.n the boundaries of the District, annual r .evenues fro assessment is anticipated to approach $300,000 per year. Property assessments within. the GHAD are ad usted arnn—wally to reflect increases in the Consumer Price index (CPI). a rids generated by these assess.-er_ts, and all interest ca* ed thereon., are segregated: and deposited in a separate account for the exclusive ber:efit ofthe WI ede Cann Ranch GHA D. Interest on investments as well as developer reimbursements ents accost for the balance of istrict income for the 2002/03 fiscal year. The District received anI ost37,000 i:: developer reimbrseents for work performed by Distn.ct staff that is the responsibility of the original developers 'ancer the District's adopted Plan of Control oc), Dist ct reserves totaled al, ost $365;000 on June 30, 2003. Expenses. District expenditures totaled $22,311.29 for the q anter endi_ Jure '100, 20x3 and ��3,��5.0� for the fiscal year, D—ai.ls regarding expenditures by category are discussed below and shown in detail in t e attached spreadsheets, Major Repair Program. Where were 210 expenditures under the District's Major Repair program during the 2002/03 fiscal Year. Under the District's adopted Plays of Control, the original developers of the two residential development projects (WiCdemann Ranch and the Lyon- erre Ranch) are responsible for GHAD and (33HAD related activities or the first twee yearn". Although e district assumed responsibility for ani itiai phase of the Wiederr ann Ranch project in the fall o"2002, no landshdes were reported to the District and the Distract did not. expe-xd any fi ds ander rhe Major Repair Program.. 2. Preventative Maintenance and Operations, Expenditures ander the District's Preventative Maintenance and Operations I M program totaled $5,861.70 for the 'quarter ending June 30, 2003 and $25,248.73 or 27,02% of the District's total expenditures for the year, Enen.dit res under this program were within the estimates inc`aded in the District's Program &.fidget that was adopted in the fall oA"2£02, w or the most pa.:v, charges to the Districts PM program during this past year relate to efforts by D'Istriict staff to establish a coz prenensive PM program for the District; to inventory, dnspect and classi�' developer constructed facilities that will ultimately be the responsibility of the District to maintain; and to work with the original developer of tie Henry Ranch pr:ect on issues related to a 5. habitat conservation area that will ultimately be the responsibility of the Dist r ct to maffitain Significant portio s of these charges are the responsibility of the developers under the Plan of Control. District has been seeking and receiving reimbursements from the developers, Details of expenditures under the District's PM program are shoe on the attached spreadsheets, d tree years a=fer recordation.of the t"n.al map for the deve opr:?e-tt or 2 years after coniplet on o£rrsass grading—whichever is I ater. t Charges on.issues related to tl"e^a7ita ctorisenvatior`_•area are`rciiFde.d under fhe t revent'aiVe f°nai termce,So-ec.2i Projects and Adrryi;-:shrive oa,egories of the:budget. Effective Tuly 1,2003 'cha"ges related to wows on this issue will be consolidated into a single b-adget category. C'\C- BatalSp::st\?ca"d tYders\2003\09-;6-03 BC-(W;:Y 02-03 4!h Qtr&Rnn.Rpt.doc Septe,nber 16, 2003 Page 5 I Special Projects. Expenditures tracked oder the Special Projects portion of the District's budget accounted for $17;064,23 or 18.26% of total expe ditures d%ri g the 2002103 fiscal. year. Expenditures for the On' quarter totaled $3,245.23. Total expenditures exceeded the original budget pro4 ection. of $15,000 for the year. xper dittires trached under the Special projects Port sin of the District's budget include efforts to develop and i plenaent a cornprehensive Geographic Infos-nation System (GIS) for the District. This project, being completed Jointly With the Canyon Lakes CHAD, features a Web-based system that Will ultimately allow the Distlict to display the location and condition of the various DisLb ct rnaintaired facilities - pieZ eters, iclinorrneters, slYbdrains, m5 ditches and other facilities ,subdrains, retaining walls, etc.). Other charges to the Special Projects portion of the budget include work With the original developers on a _iuumber of issues associated with the 2002 update to the District's ?lar of Control and the 2001 annexation of the HenLfy -t-ch protect into the District. District staff has and Will conti-nue to seep rei burse ent of most ofthese charges ~°ori;the onginai deveb ers. Details of expenditures ;ender the Special Projects portion of the District's budget are shown on the attached spreadsheets. 4. Ad €nistr tions Ex.e-nditl-es under the adrd intistrative portion of the District's budget acNou-rated for $51,132.08 or 54.72% of the District's total expenditures for the 2002/03 fiscal year. Expenditures for the 4'h quarter totaled $13,204.36. administrative charges for the fiscal year significantly exceeded the $20,000 anticipated in the District adopted Prograrn Budget. A mallor e_ernesnt o` these ex=e21ditures relates to the " enerax Manager Function," which include charges by Gray-Bowen and Companty, Inc. for general administration of the GHAD. A rna'.ority of the additional charges incurred during the year to this budget category relate to ongoing Worm by the District or, issues related to the biological habitat conservation arca that was constructed by the original developer of the City of San Ra:non's Henry ranch project. A nuz ber of issues rernain nresolved with the habitat area. On advice of legal counsel, the District retained a qualified biologist to assist in evaluating the viability of four wetland "ponds" that Will ultimately be the responsibility of the District to maintain, district staff also spent considerable :ire Working with the developer, the pity of San Ra mon and a prope'y owner or. issues associated with access to this same habitat conservation area. The District intends to seek rei-mb-arsennent of all extraordinary costs incurred in working on ss yes re ate, do the ha atat coy servation area from the onginal developer. :�eWails of ex-.-.1- d:tu¢raes under the C�dminist-1at on portion of the District's budget are shown on. the attached" s�readsneets, If you have any questions or Woui.d like ayry additional in:or m. ation, please do not hesitate to call. WRer'g:eg F:\vATA\G£_AD MesM.e-demi.:R~ch\Adrnit;s ati--n\A^nua and Budgets\FY 32-03\4t Qtr ane Annual Repots WR Fel 02-03.doc \'G—,Data\.SpDlst\Board Ordvr\2003\09-46-03 3C-(W)F-Y 02-03 4th Qtr&Arra.'.tpt.doc Wiedemann Ranch CHAD 200212003 Fiscal Year 4th Quarter Report AprN';through Jure 2003 PreventativeMaintenance Expenses TOTALS Frevant ,wo%-Wnt&Opns Adm.-M Opne program 106.013 OparaVanz Frog Ponds 2,255.70 Too Operaflons 2,255-70 Prevantat vs W-. "rpt Programa €nit ?€r vantory 3,501,.00 ToW Preventative Main",Program 3,5',)0.00 tai preventauve MaInt&Oun-8 5,861.70 Gray-Bowen and CO-T. .. See Wiedemann Ranch 4.h Quarter and Annu-a�,expense Repon,FY 2£31,2/2003 Gernera�Manager,Wedeann Manch GRAD acted:September 36,21,03 Wiedemann Ranch CHAD 200212003 Fiscal Year 4th Quarter Report AprH through dues 2003 Special Projects Expenses TOTALS PSC€af Projects Estabft tt GM System 2,475.23 GH sectattaR. 770.00 Ta¢af Smectaf Projects — 3,245.23 Talaf SpecW Projects 3,245.23 Gray-Bowen and ci;pany,ire;-. See yV ede:r;anr Ranch 4{h Quarter and Annua?Expense Rerort, Fy 2002/2003 G.enie'a Manager,Wiedemann Ranch GH'.A0 Dated;SeuiP.1'"iber16r 2e03 Wiedemann Ranch GHAD 200212003 Fiscal Year 4th Quarter Report Apr€ through June 2003 Administrative Expenses TOTAL AdminWrafion Lata€pses pecW counse� 75.39 Tatai Lagar Fees 75.3; office Expense f Wephone69.56 Tots;Off-Ice Expense 69.56 Outside Sarftaa Public Forks Dept 3.066.0c, ToSaE outs Eda 59,Mcas 3.066.0e Staff ngi Ad ie Support Accounting;Bockkeepil.g 2,744.00 EWuCaVGn&Trainng 577.501 GeneraE Manager Function 6,651.9 Undats Assessement RaH 21.00; ToWtafng/,Adrein Support 9,393.39 `ata:Afnistraton 13,204.36 Gray-Bever,and Cor^par y, ^c. See Wedernann-arch 4th Quarter and Ar:nua;Expense Report,FY 20102/2,103 Genera :ia:aga:-,til ede:rann,Rance;sHAD Datecl:September 16,2003 Wiedemann Ranch GHAD 200212003 Fiscal Year Annual Report wy 2002 through juns 2003 Preventative Maintenance Expenses TOTALS Preventative M. Wnt&Opna Adrnln Prey New'ntl Opus program 2,1:.45.50 operations Frog Fonda 2,255.70 incident Response/Hr:"ownr Rei 688.00 plez,sublhoriz drs§n monitor 2,600.00 Total Operations 5,543.70 prey r:t ¢€eye Maim Program Debris c senupt m1nor repsdr 7,675.30 €nift Mventory 900,481.23 'rata:PreventaVve e'r?t Program 17,559.53 Too Preventative Maim&Oprs 25,248.73 Gray-Borger and Cor-many, c. See Weed€mann,Ranch 4th Quarter and Annaa;Expense Report; Pv 2002/2003 Genera;Manager,W?ece Tann Ranch G:';AD rated Ss,-tennber 16,20103 T : BOARD OF SUPERVISORS AS TIHIE BOARD OF DIRECTORS, I II)EMAN SANT CH ELLC:AL HAZAaD ABA T-EMEN77DISTRICT (G AD) FROTM: ATURKIE M. SHIU, PTUTLIC WORIKS DIRECTOR DATE: September 6, 20 3 SUBJECT- ACCEPT and AP-PONE the Fiscal Year 20102/2003 Fourth Quarter Expense Report and Annual Repot for -he Wiedemann Ranch Geologic Hazard Albate ent Disti*ict ('SHAD) by t .-- GHA Manager, William R. Cray, Gray°Bowen- and Company, Inc., San Ram-on area. (District - T) Prc�.--ct No. 7816-6X511 S'EC7 :tEQUEST(S)JR RECOM' END— ATICN(S)&BACKGROUND AND jUS �FICAT--0N 1. recommended Actor ACC'EPT and A?PROVE the Fiscal Year 2002/2003 Fourth Quarter Expense Reps; and Annual deport for the WI"ede &� Ranch Geologic Hazard Abaternent District ( THAD) by the CHAD Manager, Williia . Gra,, Gray°Bowen and Con, pa_ny, Inc., Say Ra--non area. I'�� ere � �s no pact Gn the Count; General Fund. The Wiede ann .arch CHAD is funded through revcn es generated by special assessments on propert es wifain the boon &ries ofthe Wiedernaini Ranch G SAD. filed &nn Ranch GRAD will fund 1,00%. 3 i :�� � F. 6 -_- t -_.. CC#Iae%IMtNDATION OF COUNTY ADMINISTRATOR OR RECOMMENDATION OF BOARD COMMITEE _ zAPPROVE HER SIGNATURE(li)- ACTION OF BOA rON SEPT. �, 03 APPROVED AS RECOMMENDED XX OTHER VOTE,OF SUPER�1-46RS X -UNANIMOUS(ABSENT �N70N77- _ i AYES: NOES. ABSEN s mz ABSTAIN, KG:s' I rerehy cer4ify::at`his is a trae and correct copy of a^. C:\G ^ ta\S fist\Boa- Orders\2003\09-:6-33 303-(W)FY 02••03 4fh Qtr&Ann.I3pt.doc action taken and enterecr o: the rinates of t he Board of € I ge fcr: run is�nlorks cepa: n tint(S ecial pis t cts) &w' - iso:s act n as the C'AB 3oarc cn the cafe Contact: Ski-,Boe*"sy,(3:3-2253) shown. ss: Assesses Auditor"critio3 er Ccunty Adyninis rato. S�, 'E B 16, 20,03 ATTESTED: County nei C Aootti_g ; -IN SWEETEN,Clerk o`the Wiecernanrinch CHAD Board of Directors and Board Administrator 1 an,Eng.Svc. Gray-Bowen Company By Deputy SUBJECT: ACC IPT and APPROVE the Fiscal Year 2€02/2003 Fourth Quarter Expense Report a-nd m_uaz Re ort for the Wiederna_ n Ranch Geologic Hazard Abatement District (GLAD) by themH Ma-na er% William R. Gray, Gray-Bowen aid Company, Inc., San Ramon. area. (District 111) Proiectl No, 781%6-6X5511 ATE: epte_ber 16, 2003 PAGE- -2- 111. Reasons for Recommendation and Background-. On S,pteimi'er 1, 1998, the Contra Costa Board of Supervisors, pursuant to the provisions of Section 26550 of the Folie Resources Code, adopted esolution No. 98/438 and fo* bed the Wiedemann ranch Geologic Hazard batenIent District (GHAD), On April 11, 2000, the FI 's Board of Directors m-ad the Contra Costa County Board of Supervisors approved the annexation of the Presley Henry Ranch Development (City of an Raanon Suodivisiori 8188) :oto the Wiedemann Ranch GHAD. The Board of umervisors is the Board of Directors of the District. The Board appointed Gray-Sd*v Cll and Co-m. Inc., for.m.erly Known as William R. Gray and Company, Inc., a Calc ornia Corporation, as Generala_�.a er of the istnet, effective July 1, 20021 The costs and ex-peinses ofoperatirig the CHAD are assessed against property within the GHAD, Gray-Bowen and Co pany, 1rIe., General Manager of the District, has prepared and su rni ted the attached reports: 1. Fourth Quarterxpese Report, iseal Year 202/2€103, Wiedernam.Ranch CHAD, and 2. Wiedemarm ranch GHAD A - ua Expense Renor,," for Fiscal Year 2002/01 Expa ditures by the District during Eisea` Year 2002/03 totaled $93,445.04. The arcual report prepared by the General Manager derails expenditures by the District under four Major budget categories--Major Repair projects, -Preventative l aintenaariee aa^ad Operations, Special projects and fedi' i- istratior. Assess-merits collected from the properties within the boundaries of the Distr_e¢ d=aring the fiscal year totaled 101,874.7 and the Distmt ended the fiscal year with. an unexpended Folid Balance of approximately$364,875019. Expenditures by the District during the forth quarter of this EY 02-03 totaled $22,311.29 (including Pubic Works' charges) wife exnenditures under the District's administrative and Preventative Maintenance budget categories accounting for the -majority of the expenses. A significant portion of these expenses relate to the habitat conservation area.. The majority od t'1 ese expenses are the obligation of the developer. lv, Con-seguenges of e at v etio a The annual report and the quarterly expense reports for GTH operations would not be available to reside albs and ethers w, th ani indei°est in the Dist ct. Seps�-' .ber 16, 2003 7,0: .ret rs FROM: Gray-Boren and Corns .ny, Inc., Genera' Manage.- Wiedernann Ranch Geologic Hazard A aterriert District(GII ) By: William. Gray, 'rsldet SL' JECT: Wiede ann Ranch GHAD Fourth Quarter and Annual Expense RIpot fair the 2002/2003 F scat Year On Seepterrrber 1, 1998, the Contra Costa Board of Supervisors, pursuant to the-provisions of Section 26550 of the Publ.c RCso rtes Code, adopted Resolution No. 98/438 and formed theledern n ranch Geologic Hazard AaterLPent -;_""Istrrct (G'.--T-AD or Dlstricft Wiedern-ann. Ranch 5s a 371 unit residential devolop ent along the soufh side of Norris Canyon Road near Bollinger Canyon n Rad in the San Ra n. on area. On Apr 1 11, 2000, the GHAD's Board of irectors and the Contra Costa County Board of S�pervlsors approved the annexat on the 10.0-unit Presley Henry Ranch Development (Chy of San dal o-n Subdivision 8<88) ntm t �District.t, T € abd f S pervTsors ds the Board'Directors ^fthe Distrsct, Grgy•Bor)er, and Company, ?arc.; General 11anager, prepared this report, including the wttatic aed spreadsheets. This report is the representation of managemera and has no, been audited. reviewed or coanjpiled by an -indepe-ndent cae-counta,pt. There may be cicassirication and timing differences between these reports and the accounting records r�adntained by Contra Costa Count however, we believe that these �'ii erences, if any, are not material and would not sigr,ficcantly change these reports. The fellWwi chart details the sotrccs and use of Wiledernarm. Ranch GHAD finds f6r the 2002/2003 "seal year thkat evaded on. Jure 30, 2€03: a�eca e/ x Ze es Income/Expenses As%of i — (actual) (Frog m Budget2) i Budget E 4c..Quarter , Year to date Beginflipg Punct BalRnce—duly a,2332 ` $315,143,�� LN- COME mco— r .-Assess] ms's '01,874.73 - :teres:c Investments $4,367.62 € other Incerre�weyeiolsa;rei r�arse e�tsl $36,935,73 ° Sails Totp:l s S€u�rces of Funds $143,178.05 i Suis Totpl a Avallable Funds $45�32 .23 i 1 EXPENSES i y€a}or Repair pro :. ' $0.33 $0.00 Maintenar ce Program ( $5,861.70 $25,248.73 $30,300.00 84.16% j Sw€c a P roiects $3,245 23 ! $17,064.23 $15,030.03 i 113.75°1 Adnnzn_strati on - $13,20,43 6 $5. 132.38 $20,003.03 255.66% Sub Total s Exgepses $32,31L29_i $q3 445,34 { $65,000.0 i E of Yeas Faarad BEtanee m lure 33f 23£33' $354,E76,1 "Actual" rco_ne-:-umbers provided by Con:-a Costa County Pavlic b orr Dept.Fiscal Of icer 2 Adopted by the ie�e:r_&nn Rmch CHAD Board of Directors on November 5,2032 "l e E^ of Year��;-d Balance r:�:st be cor_sider; a- es:i rare ur`:�the District A d:tr�r-Co-t oiler fru uds:ne year. epternber 16, 2.003 gage 4 Income. incorne for the 2002/03 fiscal year totaled $143,178.05. Tile largest sha le source of 11co-Me IS assess-merits levied or properties within f --you-nda:r es of the Distr"ct. For the 2002/03 fiscal year, 169 out, of the p~ acted total of 471 jarcels were assessed — Ana" maps had -not yet beer. swat on the remaining parcels. Upon biudld o€ t of the two residential development pro ects within the boundaries of the District, u m,i.i a' revenues from assessment is anticipated to approach $300,000 per year. Property assessments within the G3a are adjusted annually to reflect lin-C-reases in the Cons).zner Price t-dex (CPI). Funds genere.ed by these assessrments, and all interest ear~a ed thereon, are segregated and deposited in a separate account for the exchusive benefit of the Wicdernanr°Ranch GRAD. Interest on inves-Lnents as well as developer reir bursements account for the balance of District income for the 2002/03 fiscal year. The D str ct received ahmost 537,000 in developer reim. b- sements for work erfo ed by District staff that is the respor sihility of the original developers under the District's adopted Flair of Cor trot `POC). District reserves totaled almost$365,000 on Jure 30, 2001 Expenses. District expenditures totaled $22,3 a 1.29 for the quarter e-nding J-une 30, 2003 and $93,445.04 for the fiscal year. Details regarding expenditures by category are discussed below and shown m detail in the attached spreadsheets. 1. Major Repair Program, There were no expenditures under the District's VIa or repair program dunng the 2002/03 fiscal year. Under the District's adopted Flan of Control, the original developers ` the two residential developnre rt projects 7iederriai i arch aid theyon- ery Rai ch) are res orzsible for GHAD and CHAD related act:-pities for the first three years. Althouigh the District assumed responsibility for an initial p.ase of the Wiedernamn Ranch project in the fall of 2002, no landslides were reported to the District and the District dict not expend any farads under the Mai _or repair Program.. 2, Preventative Maintenance and Operations. ExpendiVures under the District's Preventative Maintenance and Operations (PM) prograde totaled $15,861.70 for the o1darter ending June 30, 2003 and $25,248.73 or 27,032% of the District's total expenditures for the year. Expenditures under this program.. were within the estimates bneladed in the District's Program Budget that was adopted in the fall of 20"2, For the :most part, charges to the Districts PM program? during this past year relate to effons by DistileW staff to establish a cormirehensive IPM grogram for. the District; to rnve11.1tcsry, inspect an Classif=y develo-per constricted facilities that will ultimately be the responsibility of the District to maintain; and to work with the original developer of the Henry Ranch project on issues related to a habitat co servatio^ area that i l ultimately be the resporss ility of the District to mah Iain Signdifflcajit portion=s of Mese charges are the responsibility of the developers oder the Plan of CErtrv . District has e y il sgWei-.qand rcceivhng reimbursement's S fr£3'T`i the de`d'elo;ner a, Details of expend tures uinder the District's PM proem are shown on the attached spreadsheets. ree ears after recorC`�c::o of he ;tc?�"tc;J�d7�'"���eV���„:�'!�?Y��:'� r�YS'ca��7.'�^�3Yt ei;C?f Qft?}.3.SS P..^�1:1 vY55°.iCl?eJei YS ic:te:'. Ch .ges arta issues..,ta ied to`-habiiat,co nserva,-"on area are:^W-udeti;ender the Prev stanve-Maintenance,SneClci Pr )ee",:s a.nd category. G:\C^c�at2'tSp�isel oe:d O:dtrs\2003\09-➢5-03 BO-(W)FY 02-03 4th Qt-&Arrn Rpt.doe Septernber 16, 2003 Rage 5 3. Special Projects. Expe-nditures tracked under the Special Projects portio:- of too District's bjd et accounted for $17,064.23 or 8.26% of total expendit,,res during the 2002/03 fiscal year, Expe dit�.res for the 4- quarter totaled $3,245.23. Total expenditures exceeded the original budget projection of $15,000 for the year. xpe ditu-res trached under the Special PrgJects portion of the DistrA.0"s budget include efforts to develop and ib plerrbe t cornprel ensive Geographic Information Syste ( bS9 for the District. This project, being completed Joint'_y with the Canyon Lakes GHAD, features a web-based syste-In that �:+T}ill g€-itirlla,':ely flow the yryid District sto dyispi�,�apy. the i.{oy�c<atv�iy^on and yp-��,condition. goind.i io hof and various District ES d,1ritlLiined. bacil—tS.les — piezometers, Snciidx1Y1314.+ere, su V"4�ddrains, B-58 ditches a Rd othe faci15ties7 (subdrains, retaining walls, etc.). Other charges to the Special Projects portion of the budget include work wits the original developers on a number of iss€:es associated with the 2002 update to the :district's Plan. of Control and the 21001 annexation of 4tbe Henry Rance project into the District. District staff has and will continue to sash reimburse€eni t of most of these charges from the or`i in.a3 devel€3oers. 1,M.,s of cxpendit res oder the Special projects pottier of tl e District's budget are shown the attached s-reads'neets. 4. Administration. Expenditures undier tie administrative portion spa t be Distrzct's 'budget accounted for S51,1321.08 or 54.72% of the District's total expenditures for the 2002/03 fiscal year. Expenditures for the &:' quarter totaled S13,204.36. Administrative charges for the fiscal year si ificanitly exceeded the $20,0% anticipated ir?the District adopted Program Budget. A irnaior elernent of these expenditures relates to the "General Manage.- Function," Vhicb include charges by Gray-Bower-and Company, Inc. for general ad1�i nistration of the CHAD. A ma ority of the additional charges inc=ed during the year to this budget category relate to ongoing work by the District on issues related to tlne biological hab '-at conservation area that was constru-cted by the original developer of the City of Sar: Ra--non's henry Ranch project. A nurnber of issues remain unresolved with thl-Habitat area. On advice of legal counsel, the District retained a qualified biologist to assist in evaluating the via i ty of fou.- wetland "Ponds' that will ultim ately be the respons-ibility of the Dsstrsct to a Stair:, stri-_ staff also sp- t considerable tare working with the deve osp-r, the City of Sin Rs on and a property owner on issues associated wif-�. access to this same habitat conservation area. The D_str et intends to seek reiiniburse ent of all extraordinary costs incurred in. worKIM.2 on mssues _.l WU to frac habitat c s Servat on arca stern frac original oeveioper. Details of expenditures under the Ad illistration. Nortion of the District's budget are shown, on the attached spreadsheets. zf you have any questions or would line any additional infor ation,please do not hesitate to call. WR s/kg:eg Attachments :\DA'rA\GAD`ims\`J e er-a n ^c=\Ad^i is a.scn\A n a and Quarterly Budgets\rY 02-0 3\4t^Qtr and Annual Report WR FY 02w03.coe C:\C:,.^eta\Sc%iss\3ouc.G.dt.s\2003\09-16-03 3©-(W)FY 02-03 4ti Qtr&Ann.Rpt.doc Wiedemann Ranch GHAD 200212003 Fiscal Year 4th Quarter Report Apra€shrough June 2003 Preventative Maintenance Expenses TOTALS Adm:n Prav MWntl Opsa program " 016.03 operaftna Frog panels 2,255.70 Tatar Operations 2,255.70 proven"'EVVe Ma;r"t Program. M1,1W�rvantory 3,5,3.30 To5 € Mame Progre_rn 3,5010.33 'o'oW Preventative a€nt&Opens 5,86 3.70 Gray-Bowen and Con-many,inc, See Wer e Hann a^cn 4:h Qua-or and A ,-~ a€Expense Report, Y"2,32/213013 Genera;Man.ager,Wedemann=cane CHAD Da;eu:September 16,2003 Wiedemann Ranch GHAD 2002/2003 Fiscal Year 4th Quarter Report App through June 2003 Special Projects Expenses TOTALS Estab sh GiS System 2,475.23 GHAD Association 770.00 .�4a' ftscai progacts 3,20, 3 ota poc-:W!prq,�gcts 3,245,23 Gray-Bowen and Company,_':n . See Wieder!ann Rance;44h;Quaver and Anne ai Expense R5perc, FY 2002/2003 Genera?NM.anager,Wiedemann Ranch CHAD -Dated:Septerr er�5,2003 Wiedemann Ranch CHAD 200212003 Fiscal Year 4th Quarter Report Apra Unrough jure 2003 Administrative Expenses TOTALS Adm,ln�strptiori #s a3 Fees specW Counsa 75.00 ToIW Lev Foos 75.00 Off€cq Expense Twephona 69.56 TotaQffiveExoanss 69.56 Outside Services Pub€`:v Works Dept 3,066.00 Tota:Outside Services 3,066M Staffing!Adm!n Support Accou it!ngl Bookkeeping 2:744.00 Educ&tion&Tral rag 5577.60 Geriera�Nianager FuricVar 5,651,00 Update Assessment RoH 21.00 Tota>Staffingl Admin Support 9,993.30 Tota€Aden n�strstion 13,204,36 Gray-Bowen and Ccsw;reny, nc. 6ee Wiedemann Rend 4th.Quarter and Annua Expense Repor",av 2.002/2,003 Genera: Manager.W edemann,Baric»GHAD Dated:September 36,2003 Wiedemann Ranch CHAD 200212003 Fiscal Year Annual Report JWy 2002 through June 2003 Preventative Maintenance Expenses TOTALS Preventative Maim&Ogres Adm.n Prey Ma�ntr Cpsa program 2,145.50 operations Frog Ponds 2,255.70 incident Responsel Hmownr Rei 599.00 ez,sublhoriz drain mo';tor 2,600.00 TOW operabons 5,543.70 Preventative Ma€nt Program Dedrss a eanupi nlinor repay r 7,373.30 €nffla€inventory 10,431.23 Tota:Preventative Malar Program 17,559.53 "€oto€Preventative MaInit&Opris 25,249.73 Gray-Bowen and Company, inc. See ederrann Rand;44-�Qua-er an^AnroUa!EExpense Report,FY 2602/2003 General Manager,Wiedemann Banc G"AZD Dated:Septerniber 15,2003 Wiedemann Ranch GHAD 200212003 Fiscal Year Annual Report July 2002 through juna 2003 Special Projects Expenses TOTALS specW Projects Annexation Po€Cv 4,447.50 Estab gsh GAS System 4,12'.73 GHAD Association 2,190.50 U Bats Peen of Contra: 5,304.50 `otai spec ,projects 179054.23 1-01W Spoe al Projects 17,054.23 G,ay-Bowen and Company, See Wedemann Ranch 4th Quarter and A:nnua?Expense Report, FY 2'0',02/20133 Genera:-M.an acge~;VLr':ec$rnann Ranch GHAD Dated:September 16,2003 Wiedemann Ranch CHAD 200212003 Fiscal Year Annual Report Jwy 2002 through jure 2003 Administration Expenses TOTALS LagW Fees special'Counse, 5,538.25 Total Lega Fees 5,538.25 Office Expense Postage and Deil!very 01,13 Prining vast Reproduct;on 8.64 Rent M1 Teiaphone 255.28 Tota,'Offlos xpe-se 282.20 Maida SeMeas Public Works Dust 8,`28.27 iota's OuWde sear€cas 8,128.27 to ingf Aden Suppart Accounting/Bookkeeping 8,859.50 Education&mrat:i:ng '`,?4,.15 Ganem Manager Fun&€on 25r251.7-1. eersh?ps 16,5 Update sess nerr"Roiii 5.50 TeW Staffingi Admir.Support 37,983.36 :ota�Administration 51,132.08 Gray-Bowen and Company, nc, See Wiedemann Ran-ch 4tn Quarter and Annual Ex.oense Reyort, FY 2002/2003 Genera!iMarsaver.Wederna n Ranch GHIA#3 Dated:SePtember 16,2003