HomeMy WebLinkAboutMINUTES - 08052003 - C.71-C.75 TO: BOARD OF SUPERVISORS `�%,,� Contra
Costa
FROM: John Cullen, Director '
Employment and Human Service dWAment ......... County
DATE: July 16, 2003 1.. .
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to EXECUTE a contract with Marilyn McAlister (#21-792-3) in the amount up to $46,760 for
Volunteer and Emergency Services West County Season of Sharing Coordinator services
during the period August 31, 2003 through August 30, 2004.
SPECIFIC REQUEST{S)OR RECOMMENDATIONIS)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE a
contract with Marilyn McAlister (#21-792-3) in the amount up to $46,760 for Volunteer and Emergency
Services West County Season of Sharing Coordinator services during the period August 31, 2003 through
August 30, 2004.
FINANCIAL IMPACT!
$46,760 Administrative Overhead Costs: 40% Federal ($18,704); 40% State ($18,704); 20% ($9,352).
CHILDREN'S IMPACT STATEME.11Tt
This Contract supports all five of the community outcomes established in the Children's Report Card: 1)
"Children Ready for and Succeeding in School"; 2) `'Children and Youth Healthy and Preparing for
Productive Adulthood"; 3) "Families that are Economically Self Sufficient"; 4) "Families that are Safe,
Stable and Nurturing"; 5) "Communities that are Safe and Provide a High Quality of Life for Children and
Families."
RAC``KGROITND
Volunteer and Emergency Services Program of the Employment and Human Services Department (EHSD)
provides emergency supplemental resources to stabilize low-income families and individuals in crisis.
Resources such as food, furniture, clothing, toys, and education supplies assists families to remove barriers
to employment, housing, and other basic living needs empowering families to move to self-sufficiency.
Additional program services include surnmer camperships, holiday food baskets, and tickets to cultural and
sporting events, which support the entire families' quality of life experience. The program receives a grant
from the San Francisco Chronicle's Season of Sharing (SOS) campaign, which provides housing assistance
for families in crisis.
Ms. McAlister will provide West County Season of Sharing (SOS) Coordinator services for FY 2003/2004.
Additionally, she will network with community-based organizations, make presentations to EHSD units,
solicit financial support through cash and in-kind donations, and manage special projects for Volunteer and
Emergency services.
CONTINUED ON ATTACHMENT: YM SIGNATURE: ,
k
... RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
------APPROVE OTHER
SIGNATURES :` ~. _•�.
ACTION OF BO/ARION ' t APPROVED AS RECOMMENDED ` OTHER
s
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT, AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND(ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED `.J ` i �J
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contacts DON CRUZE 3-1582
EHSD(CONTRACTS UNIT)-SP ,;
COUNTY ADMINISTRATOR BY >; '� DEPUTY
AUDITOR-CONTROLLER V
CONTRACTOR
Contra
TO: BOARD OF SUPERVISORS
Costa
FROM: John Cullen, Director County
Employment and Human Services p ent
-7
DATE: July 16, 2003 •
SUBJECT: APPROVE and .AUTHORIZE the Employment and Human Services Director, or designee,
to EXECUTE a contract with David Lema & Associates (#21-801-1) in the amount up to
$391,248 for CalWIN Oversight Consulting Services during the period August 5, 2003
through June 30, 2004.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)S BACKGROUND AND JUSTIFICATION
RFC' ME20FIL A. .C�.. M
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE a
contract with David Lema & Associates (#21-801-1) in the amount up to $391,248 for CalWIN Oversight
Consulting Services during the period August 5, 20103 through June 30, 2004.
FINANCIAL IMPACE
$391,248 Administrative Overhead Costs: 40% Federal ($156,499); 40% State ($156,499); 20% County
($78,250).
BACKGROUND
David Lema & Associates is a consulting firm comprised of a five member team with diverse technical,
project management, and change management skills providing oversight management expertise to the
Employment and Human Services (EHSD) CaIWIN Project. David Lema & Associates will provide an
independent program of evaluating, monitoring, critiquing, reporting project progress, and recommending
course changes for the preparation and implementation of EHSD CaIWIN system, The ongoing program of
independent oversight will include assessment of the change management methodology and status relative to
the implementation time frame and assessment of CaIWIN implementation information from other counties.
CalWIN, a welfare automation system, is being jointly developed and implemented by the Welfare Client
Data System (WCDS) Consortium consisting of eighteen counties. The CalWIN system replaces the Client
Data System (CDS), Gain Information System (GIS), and PEGASYS applications. Functions include a
County specific central database, automated eligibility determination, client correspondence, case
management and scheduling, and management information and reporting.
CONTINUED ON ATTACHMENT: YS SIGNATURE:
t---'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
----APPROVE OTHER
SIGNATURES ;
ACTION OF 80,}1R(3'ON { - -' APPROVED AS RECOMMENDED _` OTHER -
;f
v
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
,+.--. UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: - _- _ -_ AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: _ _ OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED i A AU, 1,
JOHN SWE EN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: Don Cruze,3-1582
ERSD(CONTRACTS UNIT)-SP DEPUTY
COUNTY ADMINISTRATOR BY
AUDITOR-CONTROLLER
CONTRACTOR
TO: BOARD OF SUPERVISORS :t . `u Contra
' Costa
FROM: John Cullen, Director County
Employment and Human Services Depar (t -/
DATE: July 21, 2003 .++
SUBJECT: APPROVE and AUTHORIZE the.Employment and Human Services Director, or designee,
to EXECUTE a contract (#21-101-0) with Ligaya Diokno as a Medi-Cal Program Assistant to
screen patients for Medi-Cal eligibility with a payment limit up to $27,778 for the period
August 15, 2003 through June 30, 2004.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION!
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee to EXECUTE a
contract (#21-101-0) with Ligaya Diokno as a Medi-Cal Program Assistant to screen patients for Medi-Cal
eligibility with a payment limit up to $27,778 for the period August 15, 2003 through June 30, 2004.
FINANCIAL IMPA(`—
$27,778 100% funded by Sutter Delta Medical Center.
�ACKCRQLLND _
EHSD to receive funding from Sutter Delta Medical Center to provide a .5 FTE Medi-Cal Program Assistant
to accept, process and grant Medi-Cal eligibility for patients at Sutter Delta Medical Center. Ms. Diokno
will screen in-patients, emergency room patients and planned surgery patients for Medi-Cal eligibility at
Sutter Delta Medical Center.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
")I �_KLNI'
--RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
--4--APPROVE OTHER
SIGNATURES '~.,,-4,�.=' ,-
ACTION OF 80",4 ON r} ' ; - i f APPROVED AS RECOMMENDED OTHER
r�
s '
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
` UNANIMOUS(ABSENT f ,.' / ' .: ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED r 4
JOHNWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: BOB SESSLER–3-1605
EHSD(CONTRACTS UNIT)-EB {
COUNTY ADMINISTRATOR BY i' f,; : DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
TO: BOARD OF SUPERVISORS 'ice Contra
Costal
FROM: John Cullen, Director - 4 Court
Employment and Human Services Department �..c... y
DATE: July 16, 2003 {
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to EXECUTE a contract with Mr. Timothy Meese (#21-890-1) in the amount up to $43,600
for Volunteer and Emergency Services, West County Special Events and Services
Coordinator, during the period September 1, 2003 through August 31, 2004.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION!
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE a
contract with Mr. Timothy Meese (#21-890-1) in the amount up to $43,600 for Volunteer and Emergency
Services, West County Special Events and Services Coordinator, during the period September 1, 2003
through August 31, 2004.
FINANCIAL IMPACT-
$43,600
MPACT-$43,600 Administrative Overhead Costs: 40% Federal ($17,440); 40% State ($17,440); 20% County
($8,720).
CHILDREN'S IMPACT STATEMENT!
This contract supports all five of the community outcomes established in the Children's Report Card: 1)
"Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for
Productive Adulthood"; 3) "Families that are Economically Self Sufficient"; 4) "Families that are Safe,
Stable and Nurturing"; 5) "Communities that are Safe and Provide a High Quality of Life for Children and
Families."
RACKGRO TND
The Volunteer and Emergency Services Program of the Empioyment and Human Services Department
(EHSD) fundraise and obtain in-kind donations to provide emergency supplemental resources to stabilize
low-income families and individuals in crisis. Services include emergency food assistance, Adopt-a-Family,
Holiday Assistance Program, Back-to-School Give Away, Kids Day, Camp 4 Kids, and the Ready-to-Work
Clothes Closet (RTW). RTW, a countywide program of the West County Volunteer and Emergency Services
provides business clothing for men and women seeking employment. RTW services include professional
image consultation, employment presentation guidance and interview skills, volunteer work experience,
workshops and seminars addressing barriers to employment, skills to obtain employment, and workplace
skills assistance for employment retention. FY 2002/2003, RTW developed eight Clothes Closet sites for
men and women in West, Central and East County.
Mr. Meese will coordinate special events and services, which includes comprehensive educational and
professional activities, curriculums, workshops, and seminars countywide for RTW and other special
projects. Additionally, he will make community presentations, solicit financial support through grants and
in-kind and cash donations, and network with community-based organizations. Mr. Nleese was selected from
a competitive procurement, Request for Interest (RFI) #133, Spring 2002.
CONTINUED ON ATTACHMENT: YIP SIGNATURE:
__,--RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
f,,:-APPROVEOTHER
SIGNATURE(S ;
ACTION OF B #D ON f :: �r - yJ ~ _� —_APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
_'i_UNANIMOUS(ABSENT i ' ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED i r ,'
JOHN SWEET",,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DON CRUZE 3-1582
EHSD(CONTRACTS UNIT)-SP
COUNTY ADMINISTRATOR BY f'; .'✓ ,DEPUTY
r .�
AUDITOR-CONTROLLER
CONTRACTOR
F Contra
TO: BOARD OF SUPERVISORS
Costa
FROM: John Cullen, Director '. County
Employment and Human Services ent y
DATE: July 15, 2003 ic
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or
designee to EXECUTE contract with Kevin Bristow (#21-1360) in the amount of
$ 41,900 for the provision of services as Post-Emancipation Education Specialist for the
Independent Living Skills Program for the period from August 6, 2003 through June 30,
2004.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RF,C:)MM1+,Ni'11` D ACTION'
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee to
EXECUTE contract with Kevin Bristow (#21-136-0) in the amount of$ 41,900 for the provision of
services as Post-Emancipation Education Specialist for the Independent Living Skills Program for the
period from August 6, 2003 through June 30, 2004.
EINANCIAI, IMPACTe
$41 ,900: Independent Living Skills Program; 100% Federal.
BACKGROUND-
Mr. Kevin Bristow was selected after a competitive bid process (RFI # 199) to work as Post-
Emancipation Educational Specialist for the Independent Living Skills Program (ILSP). Mr. Bristow
will replace Michael Schlemmer who will be leaving ILSP to attend school full-time. ILSP,
through the use of contractors, provides a wide array of services to foster children age 16 years
and over, to help them in transitioning to emancipation and adulthood. As Post-Emancipation
Educational Specialist, Mr. Bristow's responsibilities include educational assessment, referral to
tutorial services, provision of group training, coordination of college tours, college outreach and
preparation, and community resource collaboration.
CONTINUED ON ATTACHMENT: YS SIGNATURE:
f
,,jZECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES : 111,14-f-
ACTION OF BOf ON v t ; , ( APPROVED AS RECOMMENDED — OTHER
VOTE OF SUPERVISORS
- I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENTAND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTEDS .1� �A.' °€
cf i'
JOHN"SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: Tzll+TAkA Aa. 5$3
cc: EHSD CONTRACTS UNIT(VM) r
COUNTY ADMINISTRATOR BY DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR