HomeMy WebLinkAboutMINUTES - 08052003 - C.66-C.70 FHS #1 L
TO: BOARD OF SUPERVISORS > ,� Contra
m Costa
FROM: Family and Human Services Committee
srR`co �t
[LATE: June 6, 2043 aunty 1J✓
SUBJECT: ACCEPT the Family and Children's Trust Committee(FACT)recommendations for
FY 200312004 funding for contracts from the Childcare Affordability.Funds.
SPECIFIC REQUEST(5)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. ACCEPT the recommendations made by the Family and Children's Trust Committee(FACT) for F`S'
2003/2004 funding for contracts from the Childcare Affordability Funds.
11. APPROVE AND AUTHORIZE the Employment and Human Services Director, or designee to
EXECUTE contracts with Centra Costa Child Care Council (#21-535-5) in the amount of$140,000; and,
with Pittsburg Preschool Coordinating Council (#21-5364) in the amount of$50,000, for the
administration of childcare subsidies for low income, at risk families not eligible for CaIWORKs
childcare for the period July 1, 2003 through June 30, 2004; AND to provide$60,000 for subsidized
childcare to foster families who require it to maintain employment.
111. DIRECT the Family and Children's Trust Committee to implement the needs assessment and request for
proposal process for allocation of Childcare Affordability Funds for FY 2004-2005 in accordance with the
timetable in the attached report.
IV. DIRECT the Family and Children's Trust Committee to complete the recruitment and appointment
process for currently vacant committee seats and seats which will become vacant in September, assist
Supervisors to fill any vacant District seats, if requested, and prepare a recommendation to the Family and
Human Services Committee regarding any change in membership required to keep the FACT review and
recommendation process efficient and conflict free.
FICIAL IMPACT.,
$250,000 Childcare Affordability Fund; 100% County.
CONTINUED ON ATTACHMENT:__X.-YES SIGN URE: {i
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD N ttif< � ;� ' 'rii _ P;ROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ASSENT.- Jf t:§�- ``` '`'` I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
AYES: _NOES. AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
rill,
ATTESTED J\�' �`,_ _ ✓ .,
JOft.,WEETEN,CLERK OF THE
BOARD OF' UPERVISORS AND
Contact: DdLNNA>{ABELLA, 3-1583 ,_ . COUNTY ADMINIST.IATOR ,.
cc: CONTRACTS UNIT(ER) ,"� -
COUNTY ADMINISTRATOR BY DEPUTY
AUDITOR.-CONTROLLER.
CONTRACTOR
Page 2
CHILDREN'S IMPAC-1 STATEMENT:
The contracts will support all five of the community outcomes: "Children Ready for and Succeeding in Schaal",
"Children and Youth Healthy and Preparing for Productive Adulthood", "Families that are Economically Self
Sufficient", "Families that are Safe, Stable and Nurturing" "Communities that are Safe and Provide a High
Quality of Life for Children and Families"by availing families of safe affordable childcare and providing
subsidies for the childcare. The outcome is a stabilization of the family unit and the provision of opportunities
for individuals to obtain and maintain unsubsidized employment.
RACK ' #, +ID&
In February 1997, the Board approved a recommendation from the Family and Human Services Committee that
the Family and Children's Trust Committee(FACT)be responsible for establishing yearly priorities for the use
of Childcare Affordability Funds and recommend to the Board the agencies and funding amounts to be
supported by the funds.
From.the FACT analyses following discussions with community providers, agencies and a review of the
information on the strategies related to childcare likely to be supported by the Prop 10 funds, is clear that one
area of childcare is unlikely to be heavily supported in this County is subsidized childcare for law income,non-
CalWORKs families including foster families. FACT believes that subsidized childcare for these families will
both benefit the overall development of children and permit parents to continue employment, maintain family
functioning and avoid the need of CalWORKs and cash aid services.
May 7, 2042, staff to FACT met with the Family and Human Services Committee to present and discuss these
recommendations, which were subsequently approved by that committee. And, a two-year cycle, FY 2002/2003
and 2043,2004, was established for the funding recommendations; this is the second year of that cycle.
EMPLOYMENT AND HUMAN SERVICES
CONTRA COSTA COUNTY
DATE July 15. 2003
TO Family and Human Services Committee
Supervisor John Gioia
Supervisor Federal Glover
FROM John Cullen, Director, Employment & Human Services
Mary Kay Miller, FACT Staff
SUBJECT Child Care Affordability Fund
RFC0111 IM END A T10N(gl
The Director of the Employment and Human Services Department recommends that the
Family and Human Services (FHS) Committee direct the Family and Children's Trust
Committee (FACT) to:
I. Disburse the Child Care Affordability Funds for FY 2003-2004 as follows:
• $140,000 to the Contra Costa Child Care Council for parent-choice child care
subsidies to low-income, at-risk families throughout the county not eligible for
CalWORKs or other no-cost child care;
• $50,000 to the Pittsburg Preschool Coordinating Council for infant/toddler
therapeutic child care for low-income, at-risk families in East County not
eligible for CalWORKs or other no-cost child care, and
• $60,000 to the Employment and Human Services Department for child care for
emergency foster families with no eligibility for other subsidized care.
11. Implement the Deeds Assessment and RFI" process for allocation of these funds
for FY 2004-2005 according to the following timetable:
September `03: Develop and distribute Needs Assessment questionnaires.
October: Review data relative to current county child care resource
availability, gaps in services and coordination of existing
programs.
November: Convene public meetings to receive community input regarding
child care issues and needs.
December: Share Needs Assessment and Community Input results with FHS,
with recommended priorities for RFP.
Jan/Feb `04: Issue RFP and conduct outreach.
Feb/Mar: Review and rate proposals and develop recommendations to
FHS.
I
April: Report back to FHS on the recommended allocation of the 2004-
05 funds. Following approval by this Committee and the Board
of Supervisors, one-year contracts, with the possibility of
renewal, will be awarded to successful applicants.
III. Complete the re-appointment process for existing FACT members, assist
Supervisors to fill any District vacancies if requested, and, if necessary, prepare a
recommendation to the FHS Committee regarding any change in membership
required to keep the FACT review and recommendation process efficient and
conflict free.
RAC'KC,ROIT
In 1997, the FHS Committee requested the FACT Committee to assist in developing the
priorities for allocation of the Transit Occupancy Tax (TUT) Child Care Affordability
funds for FY 1997-1.998 and to develop a process for the future disbursement of these
funds. This responsibility was previously held by the Internal Operations Committee and
its staff, and had resulted in the Board of Supervisors allocating funds to the Contra Costa
Child Care Council for parent choice child care subsidies for the working poor and
resource and referral services to families needing child care, the Pittsburg Preschool
Coordinating Council for therapeutic infant/toddler child care, and the Community
Services .Department for child care centers in Richmond. (See Attachment I, Board Order
C.95 Providing Recommendation Authority to FACT).
During 1998, the FACT Committee reviewed current county child care issues, attended
Local Planning Council and Prop 10 Commission (now First 5 Contra Costa) meetings,
and invited child care professionals to attend meetings and provide input to the planning
process. Following this needs assessment process and with approval of the resulting
priorities by the FHS Committee, FACT issued a Request for Information to solicit
proposals for the administration of child care subsidies for low-income families not
eligible for CalWORKs child care. The solicitation was broadly advertised throughout
the county via newspaper legal notices and distribution to agencies and programs known
to have the capacity for administering subsidies (see Attachment II, Child Care Subsidies
RFI and Related Documents).
The Pittsburg Preschool, the Child Care Council, and the foster care program of EHSD
submitted proposals. FACT Committee members reviewed these and all were found to
meet the eligibility requirements (see Attachment III, Proposals Received in Response to
RFI). The FHS Committee recommended to the full Board that each of these programs be
awarded funding for 1998-1999.
In response to a request from Supervisor Uiikema to expand the allocation of Child Care
Affordability Funds to include center-based child care, the FACT Committee issued RFP
#1052 in February 1999, which included planning grants for two center-based child care
programs in multi-service settings for FY 1999-2000 (see Attachment IV, RFP 91052).
2
Following approval by the FHS Committee and the Board, $40,000 planning grants were
awarded to the Center for Human Development for the Monument Corridor Family
Center and to Opportunity West for the development of a Teen Resource Center in
Richmond. The Teen Resource Center was funded through Child Care Affordability and
FACT supported the Monument Corridor grant with other funds. These new projects
were in addition to the re-approved Pittsburg Preschool, Child Care Council and EHSD
contracts. The two multi-service center projects were subsequently supported by other
FACT monies, and each has developed plans for large-scale multi-service centers that
will include child care. Both of these centers recently were approved for significant
additional funding for FY2003-2004 from the First 5 Commission as "Family Learning
Resource Centers."
Pittsburg Preschool Coordinating Council, Contra Costa County Child Care Council and
EHSD emergency foster care services have continued to receive Child Care Affordability
Funding each year through 2002-2003, following successful completion of contract
requirements, and approval by the Family and Human Services Committee and Board of
Supervisors.
In February 2002, the FHS Committee also approved a two-year allocation cycle for the
Child Care Affordability funds when approving three contracts for FY 2002-2003. This
current year, FY 2003-2004, is the second year of that cycle, in which continued funding
for the current contractors is being recommended. A new needs assessment and RFP
process is to be undertaken in accordance with two-year cycle approved last year. If FHS
and the .Board of Supervisors agree, work on this new solicitation by the FACT
Committee would begin in September 2003. (See Attachment V, FY 2002-2003
Contracts).
Ey 202-2003 CONTRACTOR REPORT
Each of the programs supported in FY 2002-2003 has met or exceeded their goals.
Attachment VI includes information on the families and children served this year by each
of the contractors. The FACT Committee collects basic information from the projects on
a yearly basis using the format included in Attachment VI. The Committee conducts site-
visits to the programs to better understand how well goals are being met and to offer
technical assistance if necessary. A copy of the last site-visit report to one of the
programs is included in this attachment as well.
FACT MEMBERSHIP
The FACT Committee (see Attachment VII, FACT Membership Roster), is comprised of
dedicated volunteers with backgrounds and interests in children and family services,
especially child abuse and neglect prevention, coordination of services delivery and
development of effective systems to address unmet needs. There are nine current
members, seven of whom have requested re-appointment and that process is currently
underway. The vacancies on the Committee are primarily seats from other county
Advisory Committees/Boards. These are all voluntary Committees. Given the time they
3
have already committed to their original Committee, the extensive time required by FACT
members to conduct needs assessments and complete the RFP process, and the strict
"conflict-free" requirement of FACT members, it has been difficult for these groups to
provide representatives to the Committee.
The FACT Committee is requesting that any supervisorial vacancy that occur be filled as
quickly as possible, that staff to FACT attempt again to solicit membership from the other
Advisory Committees, and if unsuccessful, that FACT provide a proposed new
Membership Plan to FHS in the fall of 2003.
INTEGEATED POLICY FOR FIJNM DISBURSEMENT
Numerous discussions surrounding the allocation of `new and old' TOT have recently
been occurring. Currently, 50% of the total TOT from the Embassy Suites, up to a
maximum of $250,000, is used for Child Care Affordability services and administered by
FACT. Additional TOT generated by the Embassy and Renaissance Projects will also
require grants administration, program oversight and outcome reporting capabilities. The
focus of these funding streams appears to be similar. It may be helpful for the FHS
Committee and the full Board to engage in discussions about the development of
policy(ies) that address an integrated approach for the use of these funds. Development
of a single Grants Management process may improve overall service and reduce
duplication of effort.
4
Contra
TO: BOARD OF SUPERVISORSCosta
FROM:
a
FROM• John Cullen, Director
Employment and Human.S vices Department r County
DATE: July 8, 2003 Ce&7
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to EXECUTE contract with Stephanie Famum-Scholer (#21-822-2) in the amount of$35,800
for post-adoption educational services for the period from October 1, 2003 through September
30, 2004.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE
contract with Stephanie Farnum-Scholer (#21-822-2) in the amount of$35,800 for post-adoption educational
services for the period from October 1, 2003 through September 30, 2004.
FINANCIAL IMPACT:
$35,800: 100%Federal - Promoting Safe and Stable Families Program funds.No County cost.
CHILDREN'S IMPACT STATEMENT:
This contract supports three of the five Contra Costa County community outcomes: "Children Ready for and
Succeeding in School"; "Children and Youth Healthy and Preparing for Productive Adulthood"; and "Families
that are Safe, Stable and Nurturing". This contract will provide educational services to adopted children and
their families.
BACKGROUND:
This Board Order will authorize the Employment and Human Services Department(EHSD)to continue the
services of Ms. Stephanie Farnum-Scholer as Post-Adoption Educational Liaison. An integral part of the
County's plan under the Promoting Safe and Stable Families Program(formerly known as Family Preservation
and Support Program) is the importance of addressing the special needs of adoptive families and children,
especially in the area of education. Ms. Farnum-Scholer will work closely with EHSD Adoptions Unit to
provide educational services that would help improve educational opportunities and accomplishments of youth
adopted through EHSD. Services include mediation, advocacy, referral and consultation services.
CONTINUED ON ATTACHMENT:__LY SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
''APPROVE OTHER
If FN
J"
SIGNATURE(S):
V J i
ACTION OF BO# 9, N 4 z � ,� t - APPROVED AS RECOMMENDED OTHER
a.../ 3
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
!'"UNANIMOUS(ABSENT s �`4 ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact. .
cc: EHSD CONTRACTS UNIT(VM)
COUNTY ADMINISTRATOR BY � } s � ,DEPUTY
AUDITOR—CONTROLLER
CONTRACTOR
BOARD OF SUPERVISORS i Contra
TO: Costa
FROM: John Cullen, Director
Employment and Human Servi rtment ° r CSUfiy
DATE: July 15, 2403 't(�,�7,,
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
EXECUTE a contract with Miguel Navarro (#21-133-0) in the amount of$42,500 for systems
analysis and application development services for the period of August 10, 2003 through
February 29, 2004.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, EXECUTE a
contract with Miguel Navarro (#21-133-0) in the amount of$42,500 for systems analysis and application
development services for the period of August 10, 2003 through February 29, 2004.
FINANCIAL IMPACT:
$42,500 Administrative Overhead Costs; 20% County, 40% State, 40% Federal
BACKGROUND:
The Information Technology(IT) Division of the Employment and Human Services Department supports the
technical needs of the entire department. Mr. Navarro was selected through the competitive bid process
(Request for Interest#195) as an Information Technology Systems Analyst to provide application development
and systems analysis services. Mr. Navarro will design and develop a time study application and will assist with
special projects currently under development.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
t
" tECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
---APPROVE OTHER
SIGNATUR S
ACTION OF BOARD ON ' '~ y APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HERESY CERTIFY THAT THIS IS A TRUE
UNANIMOUS{ABSENT f f' %��'y�r� } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DON CRUZE 3-1582
EHSD(CONTRACTS UNIT)-E
COUNTY ADMINISTRATOR By _ s �
DEPUTY
r i
AUDITOR-CONTROLLER
CONTRACTOR
Contra
TO: BOARD OF SUPERVISORSCosta
FROM: John Cullen, Director e®J County
Employment and Human Services Detiw/t
DATE: July 15, 2003
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to EXECUTE a contract with Family Stress Center (421-570-5) in the amount up to $70,300
for post-adoption support group services during the period October 1, 2003 through September
30, 2004.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED I+D ACTION
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE
a contract with Family Stress Center (#21-570-5) in the amount up to $70,300 for post-adoption support
group services during the period October 1, 2003 through September 30, 2004.
FINANCIAL IMPACT
$70,300; 100%Federal Promoting Safe and Stable Families Program funds.
CHILDREN'S IMPACT SI"ATI+MENT
This contract directly supports three of the five community outcomes established in the Children's Report
Card: 2) "Children and Youth Healthy and Preparing for Productive Adulthood"; 4) "Families that are Safe,
Stable and Nurturing"; and 5) "Communities that are Safe and Provide a High Quality of Life for Children
and Families."
RACKGROTIN�
Family Stress Center will provide support services to parents who have adopted children from the public system
in Contra Costa County ensuring that support groups and resource centers are available to adoptive families
countywide. Services include facilitated support groups for adoptive parents, childcare, children's therapy
groups, individual case management, client initiated and self-led support groups, and referral to service
providers. A component of the existing Receiving Centers in East, Central, and West County,the Adoption
Resource Centers will provide boobs, magazines, and videos on adoption related information.
CONTINUED ON ATTACHMENT: Yts SIGNATURE:
i-- 'kECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF t3Q RaONs' - — --APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
{ UNANIMOUS(ASSENT ^`'ALJ >`- j AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
n
ATTESTED
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVIS64S AND COUNTY ADMINISTRATOR
Contact: Cr� /
cc: EHSD CONTRACTS UNIT(SP) i ;s
COUNT'ADMINISTRATOR BYi DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
Contra
TO: BOARD OF SUPERVISORS � €
sCosta
FROM: John.Cullen, Director
Employment and Human Services 6rent r County
DATE: July 16, 2003
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to EXECUTE the contract with Alternative Resources Corporation (#21-138-0) in the amount
up to $49,140 for Help Desk Designer services during the period August 5, 2003 through
February 4, 2004.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOM7VIENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE
the contract with Alternative Resources Corporation (#21-7.380) in the amount up to $49,140 for Help Desk
Designer services during the period August 5, 2003 through February 4, 2004.
FINANCIAL IMPACT
$49,140 Administrative Costs: 40% Federal ($19,656); 40% State ($19,656); 20% County ($9,828).
BACKGROUND»
Laura Rosete, a consultant of Alternative Resources Corporation, will provide Help Desk Designer services
for the Employment and Human Services Department (EHSD) Information Technology Division. Services
include performing wizard and Heat help desk tools coding, managing, developing, and tracking project
issues related to Microsoft Project, conducting user training, education, and problem-solving sessions, and
performing analysis, design, and development of the help desk operation with the Heat brand product.
Ms. Rosete has more than ten years of technical project management experience, business analysis, help
desk, and information technology consulting. She was selected from a competitive procurement, Request for
Interest (RFI) #201, Summer 2003.
CONTINUED ON ATTACHMENT: Y�S SIGNATURE: f
:::: tECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
,- APPROVE OTHER
SIGNATURE(S):
ACTION OF BO3ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HERESY CERTIFY THAT THIS IS A TRUE
UNAhIIMOUa(ABSENT f ;, ' } AND CORRECT COPY OF AN ACTION TAKEN
AYES:_ - - NOES: _ -- AND ENTERED ON THE MINUTES OF THE:BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN SW eN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DON CRUZE 3-1582
EHSD(CONTRACTS UNIT)-SP
a
COUNTY ADMINISTRATOR EKY } � � �
DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR